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Home My WebLink About2012.12.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY kEC'EIVED TYPE OF MEETING: Regular DATE: December 18 2012 TIME: 6:30 p.m. QTY C) it's offiw PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed ' the office of th_e Cif Clerk and posted at City Hall at 6:00 p.m. on Friday, December 14, 2012 *k P - - epu ity C rk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the December 4, 2012 Regular Meeting and December 11, 2012 Joint Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C r 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the approval to purchase a used backhoe and declaration of the inoperable backhoe as surplus equipment Tim Doyle Attachment #5 Staff recommends approval to purchase one (1) used 2008 John Deere 310SJ loader /backhoe in the amount of $36,761 from Yellowhouse Machinery Company of Sand Springs, Oklahoma, and further recommends declaration of the inoperable 1997 Ford 555E backhoe as surplus equipment, to be utilized as a trade -in valued at $6,766, reducing the purchase price to $29,995. Owasso Public Works Authority December 18, 2012 Page 2 6. Consideration and appropriate action relating tot approval of an Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company Roger Stevens Attachment #6 HE rOW1111111100YORWIT"Tc Chairman Bonebrake called the meeting to order at 7:41 p.m ITEM 2 ROLL CALL 00-7-72T, STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 20, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $410,096.70. Also included for review were the payroll payment reports fdt 11 /17/2012. YEA: Brown, Moberly, Ross, Bonebrake NAY: None ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA I No action required ITEM 5 REPORT FROM OPWA MANAGER 2 ITEM 6 REPORT FROM OPWA ATTORNEY Elm 0 i 0 M1 Owasso Public Works Authority mossolmmmma&lzm None n- Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Ross, Brown, Moberly, Bonebrake NAY: None Ashley Hickman, Minute Clerk 6 F", P; 111 "Is OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, December 11, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, December 11, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, December 7, 2012. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee 00-73TATI Mike Gibson and Julie Jung man from Cole and Reed presented an overview • the FY 2011-2012 Audit Report. John Manning, Chair of the Audit Committee reported on the Audit Committee meeting of December 7, 2012. The meeting began with item D, Council Code of Ethics. Councilor Moberly presented this item, and discussion was held. It was furt hier explained that this item will be placed on the December 18, 2012 agenda for consideration and appropriate action. Brown Brown presented item C, Audio Recording of Meetings, and discussion was held. It was further explained that this item will be placed on the December 18, 2012 agenda for consideration and appropriate action. Larry Langford presented item B, Owasso Girls Softball Association Agreement, and discussion was held. It was further explained that this item will be placed • the December 18, 2012 agenda for consideration and appropriate action. FA RIM Karl Fritschen presented item A, Planned Unit Development Text Amendment, and discussion was held. It was further explained that this item will be placed on the December 18, 2012 agenda for public hearing. I ii�rriiiii I m 1 111 ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR Al EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING: Confidential communications between the City Council and the City Attorney concerning pending litigation styled Mazzanti v. City of Owasso; as provided for in the O.S. 25, Section 307(B) (4); and Confidential communications between the City Council and the City AttornFa concerning pending litigation styled City of Owasso v. DeBoer; as provided for in t O.S. 25, Section 307 (B) (4) 1 Councilor Moberly moved, seconded by Councilor Kelley to enter executive session for t purpose of discussing confidential communications between the City of Owasso and attorney, relating to pending litigation. 0 YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: Note The City Council entered executive session at 8:23 p.m. At 8:43 p.m., the City Council returned from executive session. I Councilor Brown requested a proclamation regarding human trafficking be placed on the January 8, 2013 agenda. Mayor Doug Bonebrake requested a report on Black Friday. Ms. Moberly moved for adjournment, seconded by Mr. Brown. r YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None 2i • �- IM 1111111110 "11 0 I Claims List 12/18/2012 Budget Unit Title Vendor Name Payable Description jPayment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 332.02 TOTAL OPWA 332.02 PWA AD1I�ANISTRATION JPMORGAN CHASE BANK OWASSO BATTERY - BATTERIES 24.80 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 32.94 AT &T CONSOLIDATED PHONE BILL 482.10 TREASURER PETTY CASH NOTARY FEE /GRANT 10.00 CITY GARAGE LABOR /OVERHEAD CHG - NOV, 216.66 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES 43.98 JPMORGAN CHASE BANK G NEIL - ATTENDANCE CONTR 114.44 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 195.78 SAV -ON PRINTING & SIGNS LLC BUSINESS CARDS 30.00' UNITED STATES CELLULAR CORPORATION CELL BILL 59.52 MYERS ENGINEERING LEGAL - WASHINGTON RWD 2,925.00 MYERS ENGINEERING LEGAL - WASHINGTON RWD 1,275.40 LITGISTIX, LLC. LEGAL - WASHINGTON RWD 1,725.14 HALL, ESTILL, HARDWICK, GABLE, LEGAL - WASHINGTON RWD -SEPT 20,425.72 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 176.39 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.91 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES . 29.44 AEP /PSO ELECTRIC USE 800.37 AT &T LONG DISTANCE LONG DISTANCE SERVICE 101.15 JPMORGAN CHASE BANK WALMART- SUPPLIES 4.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 455.70 TOTAL OPWA ADMINISTRATION 29,232.32 L - TODD C. KIMBALL METER READER 535.05 KATHLEEN A BALSIGER METER READER 148.05 SAV -ON PRINTING & SIGNS LLC 48 HOUR CUTOFF NOTICES 190.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,484.73 TRACY HARLIN METER READER 216.00 KATHLEEN A BALSIGER METER READER 547.65 TODD C. KIMBALL METER READER 471.15 TYRONE EUGENE DINKINS METER READER 290.55 KATHLEEN A BALSIGER METER READER 252.45 } TYRONE EUGENE DINKINS METER READER 586.65 ' I JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.00 TOTAL UTILITY BILLING 4,748.28 JPMORGAN CHASE BANK EQUIPMENT ONE - TRENCHER 175.00 JPMORGAN CHASE BANK HD SUPPLY -CTS COUPLINGS 161.00 JPMORGAN CHASE BANK HD SUPPLY -FLOW CHAMBERS 297.76 JPMORGAN CHASE BANK OKLA AUTO PROF -CHEV REP 399.17 Page 1 Claims List 12/18/2012 Budget Unit Title Vendor Name Payable Description Payment Arnouni WATER... JPMORGAN CHASE BANK P&K EQUIP-TRAC HOE KEYS 22.22 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2012 1,618.02 JPMORGAN CHASE BANK LOWES-RAKEFOR DRESS UPS 19.98 CITY GARAGE LABOR/OVERHEAD CHG - NOV, 1,000.00 JPMORGAN CHASE BANK SHELL-FUEL 46.14 JPMORGAN CHASE BANK HOME DEPOT-NAIL GUN RENT 179.99 JPMORGAN CHASE BANK HOME DEPOT-NAIL GUN RENT 15.23 JPMORGAN CHASE BANK LOWES-HEATER FOR EQUIP 77.04 CITY OF TULSA UTILITIES WATER 74,822.56 CITY OF TULSA UTILITIES WATER 113,805.69 JPMORGAN CHASE BANK BROWN FARMS-SOD 75.00 JPWORGAN CHASE BANK BROWN FARMS-SOD 40.00 JPMORGAN CHASE BANK BROWN FAROS-SOD 75.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 75.00 SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE LEASE 300.00 JPMORGAN CHASE BANK LOWES-DUCT TAPE 11.94 JFWORGAN CHASE BANK WATER PROD-RETURN -208.16 UNIFIRST HOLDINGS LIP UNIFORM RENTAL 44.97 CITY GARAGE VEH & TRUCK PARTS - NOV., 292.47 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 JPMORGAN CHASE BANK WATER PROD-METER CANS 1,424.00 JPMORGAN CHASE BANK WATER PROD-BOOTS 97.50 JPMORGAN CHASE BANK WATER PROD-INSERTS 140.00 JPIMORGAN CHASE BANK WATER PROD-ELBOWS 261.30 JFftORGAN CHASE BANK WATER PROD-FITTINGS 411.05 JPMORGAN CHASE BANK WATER PROD-COUPLINGS 307.08 JF"ORGAN CHASE BANK WATER PROD-METER SUPPLIES 2,044.90 JPMORGAN CHASE BANK WATER PROD-FITTINGS 115.20 JPMORGAN CHASE BANK WATER PROD-METER CANS 423.76 ANCHOR STONE COMPANY CRUSHER RUN STONE 55.05 OWASSO TOP SOIL DIRT FOR DRESS UPS 40.00 TWIN CITIES READY MIX, INC CONCRETE 258.00 TWIN CITIES READY MIX, INC CONCRETE 125.25 TWIN CITIES READY MIX, INC CONCRETE 172.00 ANCHOR STONE COMPANY CRUSHER RUN STONE 51.35 CITY OF TULSA UTILITIES WATER SAMPLING & ANALYSIS 580.00 W.W. GRAINGER, INC. PERSONAL PROTECTIVE EQUIP 40.49 AEP/PSO ELECTRIC USE 374.07 JPMORGAN CHASE BANK LOWES-WD 40 12.91 TOTAL WATER 200,324.90 1,129.28 12" WATER LINE - 106TH ST JPMORGAN CHASE BANK LL-SCREENINGS TOTAL 12" WATER LINE -106TH ST 1,129.28 WASTEWATER TREATMENT JJPMORGAN CHASE BANK IGRAINGER-FILTERS FOR LAB - 75.56 Claims List 12/18/2012 get Unit Title Vendor Name Payable Description Payment Amouni ATER TREATMENTJJ CITY GARAGE LABOR /OVERHEAD CHG - NOV, 583.33 JPMORGAN CHASE BANK ACCURATE - SAMPLE BOTTLES 32.99 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 295.96 JPMORGAN CHASE BANK r NCL -LAB SUPPLIES 450.86 JPMORGAN CHASE BANK ATWOODS- JACKET 84.99 JPMORGAN CHASE BANK LOWES- HEATERS FOR WWTP 59.96 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 64.99 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 134.93 AT &T CONSOLIDATED PHONE BILL 221.52 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2012 559.71 JPMORGAN CHASE BANK AUTO ENGINEERING - REPAIR 200.00 JPMORGAN CHASE BANK GRAINGER- PROTECTIVE GEAR 35.46 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,503.10' JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,400.85 JPMORGAN CHASE BANK LOWES -TOOLS FOR WWTP 32.58 JPMORGAN CHASE BANK GELLCO -BOOTS 130.00 W.W. GRAINGER, INC. PERSONAL PROTECTIVE EQUIP 40.51 SCHUERMANN ENTERPRISES, INC WWTP - TROUBLESHOOTING 283.30 MICHAEL G. RICHARD ACTIVATED SLUDGE SAMPLES 350.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.02 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.52 JPMORGAN CHASE BANK TELEDYNE -HOT TAP MTR REP 220.00 JPMORGAN CHASE BANK HACH -WWTP TECH SUPPORT 1,530.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.84 CITY GARAGE VEH & TRUCK PARTS - NOV., 4,513.97 ` JPMORGAN CHASE BANK GELLCO -BOOTS 125.99 AT &T LONG DISTANCE LONG DISTANCE SERVICE 37.49 _ AEP /PSO ELECTRIC USE 20,868.64 35,979.07 TOTAL WASTEWATER TREATMENT WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 CONSTRUCTION SERVICES 2,765.50p, TOTAL WWTP EXPANSION 2,765.50 TE OLL CTI N PMORGAN CHASE BANK PUKES-GREASE CONTROL ITY GARAGE f � BOR /OVERHEAD CHG - NOV, 833.33 ` ERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 148.93 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 267.70 PR*ORGAN CHASE BANK I LOWES- BATTERY CHARGER 29.87 ' PMORGAN CHASE BANK COMM'L POWER- CHARGER 133.76 PMORGAN CHASE BANK COMM'L POWER- RADIATOR REP 1,846.44= ERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.41 PMORGAN CHASE BANK ATWOODS- WINTER GEAR 119.99 ERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 458.07 PMORGAN CHASE BANK BUMPER2BUMPER- FILTER i 154.12 LUE ENERGY FUELS, LLC CNG FUEL - NOV, 2012 63.60 Claims List 12/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni ASTEWATER COLLECTIO1 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2012 989.73 CITY GARAGE VEH & TRUCK PARTS - NOV., 18.82 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 UNIFIRST HOLDINGS LP UNIFORM RENTAL 22.22 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.34 W.W. GRAINGER, INC. PERSONAL PROTECTIVE EQUIP 40.49 JPMORGAN CHASE BANK ADVANCE AUTO - BATTERY 106.99 JPMORGAN CHASE BANK WATER PROD - MANHOLE REP 115.00 JPMORGAN CHASE BANK WATER PROD - MANHOLE REPR 213.69 JPMORGAN CHASE BANK WATER PROD - MANHOLE REP 81.25 JPMORGAN CHASE BANK WATER PROD - MANHOLE REP 210.00 SAV -ON PRINTING & SIGNS LLC BUSINESS CARDS 30.00 AEP /PSO ELECTRIC USE 3,076.88 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 20.96 JPMORGAN CHASE BANK WAYEST- MONITOR FILTERS 115.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 150.21 TOTAL WASTEWATER COLLECTIONS 12,302.81 SANTA FE LIFT STATION JW. N. COUCH, INC ISANTA FE LIFT STATION 55,741.92 TOTAL SANTA FE LIFT STATION 55,741.92 E COLLECTIONS CITY GARAGE LABOR /OVERHEAD CHG - NOV, 3,333.33 JPMORGAN CHASE BANK ATWOODS- ADAPTER PLUG 18.99 AT &T CONSOLIDATED PHONE BILL 36.92 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLR DRY 83.90 BLUE ENERGY FUELS, LLC CNG FUEL - NOV, 2012 148.10 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2012 6,404.02 UNITED STATES CELLULAR CORPORATION CELL BILL 59.52 JPMORGAN CHASE BANK CRANE CARRIER - CONTAINER 73.39 JPMORGAN CHASE BANK CRANE CARRIER - RAINCAP 12.15 W.W. GRAINGER, INC. PERSONAL PROTECTIVE EQUIP 40.49 J & R EQUIPMENT GUTTER BROOM 112.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 JPMORGAN CHASE BANK FASTENAL -BOLTS 1.92 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIRS 3,700.94 CITY GARAGE VEH & TRUCK PARTS - NOV., 1,087.72 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 7.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 i JPMORGAN CHASE BANK FASTENAL- CREDIT -2.08 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 8,030.59 . JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,905.85 TOTAL REFUSE COLLECTIONS 31,132.98 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 2,248.77 �.:� J. Claims List 12/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni RECYCLE CENTER... AEP /PSO ELECTRIC USE 57.36 JPMORGAN CHASE BANK AMERIFLEX -HYDR HOSE 54.81 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFF 200.00 . JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 4,546.40 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,595.89 AT &T CONSOLIDATED PHONE BILL 36.92 CITY GARAGE LABOR /OVERHEAD CHG - NOV, 166.66 TOTAL RECYCLE CENTER 8,928.77 OPWA DEBT SERVICE THE BANK OF NEW YORK MELLON NOTE 06 1,500.00 THE BANK OF NEW YORK MELLON NOTE 2011 500.00 TOTAL OPWA DEBT SERVICE 2,000.00 FUND GRAND TOTAL 384,617.8 OPWA GRAND TOTAL $384,617.85 Page 5 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12101/1 Payroll Expenses Total Expenses 8,285.76 4,337.60 10,308.20 12,186.89 4,543.56 1,375.00 10,115.03 1,054.40 12,431.68 7,447.67 17,684.71 20,492.91 7,614.84 1,530.10 15,935.97 1,936.76 FUND TOTAL 52,206.44 85,074.64 31 1. t OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2012-2013 Statement of Revenues p- As of • 1 2012 NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance 'Amount may change. 550,553 178,341 (721,295) 2,953,817 2,953,817 3,132,157 2,232,522 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 414,624 2,643,262 4,885,000 54.11% Wastewater 291,479 1,360,093 3,426,000 39.70% Refuse & recycle 151,847 770,202 1,852,400 41.58% Other fees 32,911 186,230 435,100 42.80% Interest & other 1,741 206,638 220,300 93.80% TOTAL OPERATING REVENUES 892,603 5,166,424 10,818,800 47.75% OPERATING EXPENSES: Personal services 160,304 902,121 2,318,577 38.91% Materials & supplies 254,273 1,753,537 3,325,970 52.72% Other services 76,437 612,063 1,705,728 35.88% Capital outlay 159 46,656 929,020 5.02% Debt service 140,345 1,534,612 2,889,000 53.12% TOTAL OPERATING EXPENSES 631,518 4,848,989 11,168,295 43.42% REVENUES OVER EXPENSES 261,085 317,435 (349,495) - 90.83% TRANSFERS IN (OUT) Transfers in - 117,550 238,200 49.35% Transfers out - (253,558) (400,000) 63.39% TOTAL TRANSFERS - (136,007) (161,800) 84.06% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 296,279 552,041 - #DIV /0! Expenditures of OWRB Debt (6,810) (555,129) (210,000) 264.35% TOTAL OWRB PROCEEDS AND EXPENDITURES 289,468 (3,087) (210,000) NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance 'Amount may change. 550,553 178,341 (721,295) 2,953,817 2,953,817 3,132,157 2,232,522 7�. A TO: The Honorable Chairman and Trustees Owasso Public Works Authority FROM: Tim Doyle General Services Superintendent REVIVE INVIENNIMil i i 1 11 DATE: December 1, 2012 The proposed •• •- purchase will replace the 1997 or backhoe which has 6,181 hours oy operation and is no longer functional. The estimated repair cost is !Q f! This backhoe is recommended to be declared surplus and used as a trade-in to reduce the purchase cost. I I I NO I Mod a 9.0 w Upon review of the bids and inspection of the equipment, staff proposes the purchase of a us 74 '4 2008 John Deere 310SJ, 4-wheel drive loader/backhoe from Yellowhouse Machinery Compan Staff further proposes to declare the inoperable 1997 Ford 555E backhoe as equipment surp'llim to the needs of the City and utilize such as a trade-in on the purchase of the proposed usli backhoe. pi FUNDING: I 10 Funds are available for this equipment in the FY 2012-2013 Recycle Center Budget. Di U4019jil- �,'k I ._* kl� Staff recommends approval to purchase one (1) used 2008 John Deere 310SJ loader/backhoe in the amount of $36,761.00 from Yellowhouse Machinery Company of Sand Springs, Oklahoma, and further recommends Trustee declaration of the inoperable 1997 Ford 555 E backhoe as surplus equipment, to be utilized as a trade-in valued at $6,766.00, reducing the purchase price • $29,995.00. VeLfffirk"Zo A. Yellowhouse Machinery Company Bid Quote B. Bid Tabulation �ELLWNOIAEM WH*IERYCO. JD 310SJ r MDCA• 00084472 PApard f4r:. CRy Of OWhw Tim Doyrt O ffioe 01 City Clerk PhorW +19182724959 • F4x: +19182724915 or. EDDIE HUMES 1100 W. Weklwj &d. Sand Spring, OK 7AA PMOrp +116182455026 Fix: ATTACH NT A sf1i1J: T0310SJ357109 YOW. 2008 ial: Rrlcs 36,7111.00 Fi tts IAppVM: 0.00 Convirp9p Prlo 36,7161.00 1*I6 TAX: 0.00 TrY�I�rI11i -6,74.00 Pl*"*. 0.00 Total Pdss: 29,90.08 Ciph 01sm : 0.00 An o w►t 29,995.00 A rap l2ECS HM- (DORF) CAB /AQif4WD /STD /PC /RC /24'1BKT ti ?G� 310SJ NO PACKAGE 245 CAB WITH HEAT AND AIR COND las AIR SUSP FABRIC 4PAT 3065 MP.WD AXLE 47&1 19.5LX24 R -4 12.5101!0 -18 5020 REG DIP 4 FNC Sji S-11AB Slat PILOT CONTROLLER INSTALL 5410 COUPLER, STAIbARD BKT QUICK 5156 21" ! HD BCKHOE 1v KET 7025 LM W /RTD AND 2 FUNC HYD 7320T 310SJ RACKHOE LOAD 760 1.30CUYD LG LP 92 CE/SP 4125 jKT 450 LB FRT COUNTERWEIGHT 8175 TWp BATI%ItIES -3QA0A NC#1P 561 FRONT VIEW MIRROR 79 RADIOi4M /CD PLAYER • X95 ANTI THEFT 111110 RIDE CONTROL 9180 4103 BH M.D. 9KT CYLINiDIR A175 FRT WINDSHIELD WASHER 9800 LOW NOISE WKWE • 9515 DIACANOTIC OIL.SOPCC 'PORT6 ti - ■ T. . . . . ■ ■ J 7 NIT t • 11 • ■ ■ .. �r o. " x M " ■ - - �.— STATE OF OghblQ") couNTY OF JL, NONCOLLUSION AFFIDAVIT SS. s W, of lawful age, Ming first duly sworn, on oath says that s) Meft'w MMIewaawto sulYrnit thd attached bid. affant furthbr stR& that the bidder had not bedi a party to any collusion among bidders in restraint of freedom of competition by agrtemtnt to bidat a fix&i price or to refrain from bidding; or with any city official or aWloyee as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract; or in @,ny discussion9 betwten bidders and any city official concerning exchange of money or other thing of value for "cial consideration in the letting of a contract. , AW r r. Subscribwi and sworn to befomirrie this daybf , 201av 1 (SEAL) T J1= FI'IMl4El1 t>r� _,ryyp�_4f9 t1 ■ - ■ itsi V. �N i ■ ■ e r. � ■ � F F ■ tea' ■ ■ - ■ ■. ' u ■LEr = x■ ■ f ■ ■ - ■ itsi V. �N i I■ � ■ ■ I■ � A TO: Honorable Chairman and Trustees Owasso Public Works Authority FROM: Roger Stevens Public Works Director SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company - 96th Street North - 129th East Ave. to 135th East Ave. I I OFA 11 On April 4, 2012, the Owasso Public Works Authority (OPWD) entered into a construction agreement with Sam's Real Estate Business Trust (Sam's), to plan, engineer, obtain bids, contract for, administer the contracts for, construct, inspect, permit and improve the following municipal roadway projects: In order to widen 96th Street North, Oklahoma Natural Gas (ONG), American Electric Power (AEP- PSO) and AT&T will have to relocate into the dedicated right-of-way established by the new project. AEP-PSO and AT&T utility lines are located in the dedicated street right-of-way. The ONG utit tj located partially in a private easement and public right-of-way. In order to relocate the gas in 1� within the private easement an executed agreement between ONG and the OPWA is require Oklahoma Natural Gas lines are located on the north side of 96th Street North immediat behind the existing curb and gutter. These lines will be covered with new paving unI th a es' 'ey relocated into the new dedicated utility easement north of the widened roadway. The utiri lines to be relocated are between 129th East Ave and 135th East Ave, and includes crossi under the roadway to serve subdivisions to the south. I Since the existing lines are partially in private easements, owned wholly by ONG, it is necessary to enter into an agreement to facilitate the relocation of the line(s) and payment for said services. ONG owns and operates 2,298 linear feet of various sized high and medium pressure 4istriibution pipelines within the limits of the project. Of this total length, 1,852 linear feet are located outside the public ROW and within a privately owned easement. This portion will need A to be relocated at an estimated cost to the City of $182,536 including material, labor, and contract administration. The draft Agreement (see Attachment A) contains language outlining the details of the relocation costs: ■ ■ Funding will be based on the Reimbursement of Costs for Public Improvements between SA and the OPWA. The public improvements will be reimbursed through the Capital Improvemle Fund from the sales tax generated by the SAM's retail development. adlo• Mil FIN � For Infrr�tic�� rely I� AGREEMENT GAS FACILITIES RELOCATION ROADWAY IMPROVEMENT PROJECT E. 96TH ST. NO. AND 1291h E. AVE. CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONEOK, Inc., hereinafter called "Company," owns various medium - prissure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. 6 City of"Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the Iitoposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on November 9, 2012. City agrees to reimburse Company in the extent and marm6r hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the thirteen plan sheets and the three -page cost estimate, all dated November 26, 2012, of which four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $182,536, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment- rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based �■ ■ Z ,upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. 1 ' It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and■Company's statement for' City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to 'commencement of construction that the revised estimated amount of the reimbursement by the'City may exceed the esfimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right �, '' ■� ■to tern`mate this agreement within ten (10) days of receipt of such said written notice. If City diects to so terminate, City 1 ■1 stahmpay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate ■ tAagreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the executiA of this agreement under valid and subsisting private right -of -way easements granted to, obtained by cl though condemnation, or otherwise vested in the Company unless the Company shall have released same by written insUment. 1 , ■ n (Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities Ofesently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any ■ ■ future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall Page 1 of 20 J 1 ■ 1 � ATTEST. Vi' ■ ■ Secretary Dated: AIPPROVED as to fonn and legality this day of 1'15. r 1 , O tto ey ■ i JA • ■ 1 FFY OF IIPWASSO, OKLAHOMA 1 . • L&Yor ell 1 ; 1 ' ATTEST: � 111 II 1 Ci Clerk ■ 1 NI . I00 ■ 1111 11 1 • day of 72012. 71. Wage 2 of 2 • 11 _ 1 • • 1 ■ 1 ■ 0 0 MEN OKLAHOMA NATURAL GAS COMPANY EST TED GAS FACILITIES RELOC66TION COST E. 96TH STREET & N. 129TH E. AVE. CITY OF OWASSO / SAMI?CLUB ActJnI Replacement Sht. 1 of 2 ON MATERIVi CAST: _QT_y WNIT COST AMOUNT 4" PIPE-HIGH DENSITY, 3408/4710/PE100, IPS-409 WALL, SDR1 1, 500' COIL 500 ft. 2.76 $1,380 4" PIPE-PE2406/PE2708, IPS, .395" WALL, SDR 11.5, 600' COIL, ASTM D25134 1,200 ft, 2.07 :$2,484 4" PIPE-PE2406/PE2708, IPS-395" WALL, SDR 11.5, 40' LENGTHS, ASTM D2513111 320 ft. 1.97 $631 • 2" PIPE-PE24@6 /PE2708, IPS, .216" WALL, SDR 11, 50d' COIL, ASTM D2513 300 ft. 0.59 $177 �' PIPE-PE24W/PE2708, IPS, .216" WALL, SDR 11, 20' LENGTHS, ASTM D2513 20 ft. 0.57 $12 ■ 2" TEE-WD STOP, 3-WAY, SCFD WD T CAP I ft. 99.00 1699 4" SADDLE-BUTT FUSION, MD RE 2496, LESS SLEEVE (HOT TAP) 1 ea. 15.19 $16 4" COUPLING-ELECTROFUSION, IPS, BLACK, PE340814710, ASTM D2513/F1055 (HOT 2 ea. 18.09 $37 2" COUPLING■OCKET FUSION, IPS, MV PE 2406 (HOT TAP) 2 ea. 0.62 $2 2" FITTING-TRANSITION, ST-PL, WELD COATED WITH TRACER, 2409 1 ea. 15.49 $16 sm 4" ELBOW -BUTT FUSION, 4 DEG, WD PE 2A0I 8 ea. 8.17 $66 2" ELBOW-SOqET FUSION, 90 DEG, MD PE 2406 4 ea. 1.73 $7 4" TEI-BUTT FUSION, MID PE 2408 2 ea. 7.87 $16 2" TEE-BUTT FUSION, IPSAAD PE 24Q6 1 ea. 2.49 $3 4"x2" REDUCER-BUTT FUSION, MD PE 2406 3 ea. 4.57 $14 ■ 4"�CAP-IPS, BUTT FUSION, kill) PE 2406 2 ea. 4.74 $10 2" CAP-IPS, SOCKET FUSION.4dD PE 2406 2 ea. 0.99 $2 2" CAP-STEEjI,-WELD, STD 3 ea. 10,94 $33 17LB-ANOCIE-EXTRUDED,4iAGNESlU, PACKAGED, 10 FT LEAD, D3 HIGH POT 1 ea. 49.07 $50 5LB-ANODE-CAST, MAGNESIUM, PACKAGED, 10 FT LEAD, H1 ALLOY, 05 COPPER 4 ea. 17.25 t69 ■ GALLON-bRIMERJEMCOAT 3000 1 ea. 32.02 $33 4"x9'ROLL-WRAP-PIPE, NICROCRYSTALLINE #2 WAX, BROWN 24 2 ea. 10.11 $21 #10 AWG-WIRE-TRACER, FOR BORING, SOLID COPPER 2,500 ft. 0.16 $400 MISC. MATERIAL 1111,116 ESTIbIATEDMATERIhL COST S1f,6;4 ■ ■ IN§_TALL6TIQN CQST: AM NT Stores Expense ■ ContrIalct Construction Labor $117,678 Contract Disign and Draftina $7,000 Company Labor 117,652 Indirec7 Labo6 Payroll, Insurance, and Taxes 411,803 ■ AutoAotive Expense $3,931 ■ NN, ■ Right of Way Damages am ■ ■ TOTAL X170,312 Administrative and General Expense 134,063 Opissions and Contingencies $20,438 IL-STIMAT91) INSTALLATION COST ■ $218,119 ESTIN%frED WTEAL COST ■ N$6,694 ESTIMATED ABANDONMENT COST $1,687 ON I TOTAL ESTIAATED U.69CAT12N COST gp EN&qg4LB0PONS!§WTY All Total within Private Right of Way = 1,852 ft ■ Total within Public Right of Way = 446 ft %i CitY Share 1,852 ft. within additional required R/W 80.59% = $182,536 2,298 ft. within total required RAN ■ ■ 0 QNQ Share 446 ft. wthin regent ubllic R/W 19.41% = $43,964 ■ 2,298 ft. within tota rea uired ■ Eastern Region Engineering (Randy Stalcup) Utility Design Services Inc. 12/5/2012 L 0 0 MEN I It ■ ■ ■ it 51 11 x WLAWO& NATURAL GAS G S13 TED GAS FACILITIES RELOCATION COST E.,11MITH STREET & N. 129TH E. AYE. CITY OF 0WASSO, I SANIV CLUB Rgplic"nt with lif kipd "Go I in4pprox," aWmant) S fikr co lf cqNNmdAW only. MAliffillik—C—O&L 41 PIPE-PF2&&PF7708, IPC.395" WALL, ADS 11.5,190' LENGTHS, ASTM D2513 �20 9 2 SAXO.0 STEEL PIPE, 154" WALL, API-5L, X-42 ERW, BEV, COATED WITH ADD 1,980 1. 2" PIPE-PFW061PF2708,'%AI, .216' WALL. SDR 11, COIL, ASTM D2513 3PO ft. Z'VALVEGATE, BE, FLOG, ANSI 150, 17 IA WP, STEEL 2 ea. 2" FLANGE-WELD NECK, RAISED FACE, STEEL, 150 LB 41 ea. T' RF-FLGC GASKET, 1/8' THICK, ANSI 150 G ea. BT STUD, 5/8 "x3114 ", W12 -2H HEX NUTS, 16 ea. 2" TEE -WD STOP, 3-WAY, SCFD WD TH RD CAP 1 &3. 4" SADDLE-BUTT FUSION, LID PE 2406, LESS SLEEVE SHOT TAP) 1 ea. j"COUPLING-ELECTROCUSICIN, IPS, BLACK, PE34OA/4710, ARTS! D2513/F1055 SHOT TAP) 2 ea. 2" COUPLING-SOCKET FUSION, INS, WD RE 2405 (HOT TAP) 2 so. ■" FITTING-TRANSITION, ST-PL, WELD COATED WITH TRACER, 2406 2 ma. 2" FITTING-TRANSITION, ST-PL, WELD COATED WITH TRACER, 2400 3 ea. 4" ELBOW-BUTT FUSIQU, 90 DEG, AID RE 2406 2 2p. 2" ELUOW-WELD 90 DEG LR, STD GRADE C ABLE 8 on. 2" TEE -WELD, STEEL STD, GRADE B, SIALS 2 ea. 4"W" REDUCER-ST CONCENTRIC WELD, STD WALL 3 ea. 4" CAP-IPC BUTT FUSION, KID PE 2 IM6 2 ea. 2" CAP-STEEL-WELD, STD WALL 3 W 2" CAP-IPS, SOCKET FUSION, AD RE 2406 41 ea. 2" CAP, PLASWjM02I BUTT WELD 6 ea. 17LB ANODE-EXTRUDED, MAGNESILM, PACKAGED, 10 FT LEAD, D3 HIGH POT 1 ow 5LB ANODE-CAST, MAGNESIUM, PACKAGED, 10 FT LEAD, D3 HIGH POT 2 m GALLON-PRIMER-TENCOAT 3000 1 Q& 4'AGROLL WRAP, MICR0STALLINE-f2 WAX, BROWN 24 12 1p, C(ib\TING-PIPE, LJPUID EPDXY, HIGH BUILD, TWO P4RT KIT, TWO LITER KIT 40 im. 34" A 5C VALVE BOX ADJUSTABLE, WITH CAST IRON LID, GAS 2 so. 1212 THHN WME, SOLID, COPPER, 500' ROLL, ANY COLOR 320 ft. PASS. MATERIAL ESTNATEDMTEFUAL COST Ul# 11: .� 1.97 7.34 0.57 39538 15.56 4.22 1.05 BRAD 15.19 18.09 OAS 50.66 15.49 8.17 BAR 23.68 23.68 4.74 10.94 0.99 0.85 4907 4§07 32,02 10.11 415 47.83 0.04 my Iiil�- I N 1_440 $14,534 -$171 4792 $63 217 517 tw 616 $37 $2 $102 $47 $17 $79 4% 472 110 $R3 $50 W $33 $122 $1,850 $06 613 0-694 $22,183 I $40,882 $2+,529 5247,655 $22,163 $2,024 ;9 Il, ■ 0 I I I 0 % C6 \ . \% \\ El \\ \ /<^ C2;t 'mo 0 0 0 a a a El .n� r I V 10. a /\ � \ \ � r I V 10. a ■ ]}1 1 1 1 1. ■ 1 y 1 ■ ■ ■ :1 a 1 1 ■ ■ to � 6 J0 � '1NS 33S ]Nij HOiVVI I I�° �fj a uj L ........ �� . ■ °a ( r % ts.i O z 1 eV W) et O C7 ' C1J x k I 0� k CYt x • r`' W 0y h � - - CN ' Oafrr> f O X 00 I d�J CL7 1 iii Ir _% r LJ Z' 0 q tLj z z CY Cis � ' � ,, � Q E,,; �1 W V? @ t 1 tt u -V/ L L ISIX3 ■ (d?I),.X '1SIX3 '--� h% Xtr I 1 t Q� �iwr� ti I 4 '1 i C7 i + O i' pco O N aO+ aL..... x . ............................... CL1 �+ ,O 311b 3H16ZL N o �0 a_ 1 1 ■ ■ . i 1 ■ 0? 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