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Home My WebLink About2012.12.18_OPGA AgendaTYPE OF MEETING: Regular RECEIVEW DATE: December 18, 2012 TIME: 6:30 p.m. 0 E17-IN71011,21 PLACE: Council Chambers, Old Central Building C-A Clrk's Offlice 109 N. Birch y A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, December 14, 2012. i u 1� -fe lle' �p ry' M Ty COIN 7- AGENDA I Call to Order Chairman Doug Bonebrake 3. Consideration and appropriate action relating to a requeft for approval of the Conte Agenda. All matters listed under "Consent" are considered by the Trustees to be rout! and will be enacted by one motion. Any Trustee may, however, remove an item from t Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. I "I 5. 0 7 1.1 A. Approval of the Minutes of the December 4, 2012 Regular Meeting and December 11, 2012 Joint Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Receipt of the Monthly Budget Status Report Attachment # 3-C Consideration and appropriate action relating to items removed from the Consent Agenda Report from OPGA Manager A. Bailey Ranch Golf Club Monthly Status Report Report from OPGA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment ■ OASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 4, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, December 4, 2012 in t'r-imm Council Chambers at Old Central per - Notice of Public i • • Agenda posted on City Hall bulletin board at 6:00 p.m. on November 30, 2012. 1 PRESENT Jeri Moberly, Trustee Patrick Ross, Charlie Brown, Trustee STAFF Rodney Ray, Authority Manager Julie Lombardi, ! i ■ ABSENT #; 'TEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA B. Approval of i Moberly,Brown, Ross,Bonebrake NAY: None CONSENTITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROI THE No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY 0=1 - MMMMMEHXZF'olgilEM ii I i F! I IN I I I I! I I I I 1 11511! 11!! 111 !11!11!1111!il I MErM YEA: Ross, Brown, Moberly, Bonebrake NAY: None W m- -a' OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING Tuesday, December 11, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority m in a special meeting on Tuesday, December 11, 2012 in the Council Chambers at Old Centr 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bullet boarc6at 6:00 PM on Friday, December 7, 2012. 1 ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee Mike Gibson and Julie Jungman from Cole and Reed presented an overview of the FY 2011-20IN Audit Report. John Manning, Chair of the Audit Committee reported on the Audit Commit meeting of December 7, 2012. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Planned Unit Development Text Amendment B. Owasso Girls Softball Association Agreement C. Audio Recording of Meetings D. Council Code of Ethics E. City Manager Report Sales Tax Report The meeting began with item D, Council Code of Ethics. Councilor Moberly presented this item, and discussion was held. It was further explained that this item will be placed on the December 18, 2012 agenda for consideration and appropriate action. Councilor Kelley exited the meeting at 6:47 and returned at 7:20. Mayor Bonebrake recessed the meeting at 7:35. The meeting reconvened at 7:42. Councilor Brown presented item C, Audio Recording of Meetings, and discussion was held. It was further explained that this item will be placed on the December 18, 2012 agenda for consideration and appropriate action. Larry Langford presented item B, Owasso Girls Softball Association Agreement, and discussion was held. It was further explained that this item will be placed on the December 18, 2012 agenda for consideration and appropriate action. ��IIIIIIWIII Karl Fritschen presented item A, Planned Unit Development Text Amendment, and discussion was held. It was further explained that this item will be placed on the December 18, 2012 agenda for public hearing. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING: • Confidential communications between the City Council and the City Attorney concerning pending litigation styled Mazzanti v. City of Owasso; as provided for in the O.S. 25, Section 307 (B) (4); and Confidential communications between the City Council and the City Attorn concerning pending litigation styled City of Owasso v. DeBoer; as provided for in th • 25, Section 307 (B) (4) 11 • Moberly moved, seconded by Councilor Kelley to enter executive session for t purpose of discussing confidential communications between the City of Owasso an iwttorney, relating to pending litigation. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None The City Council entered executive session at 8:23 p.m. At 8:43 p.m., the City Council returned from executive session. ITEM 5: REPORT FROM CITY COUNCILORS Councilor Brown requested a proclamation regarding human trafficking be placed on them January 8, 2013 agenda. Mayor Doug Bonebrake requested a report on Black Friday. ITEM 6: ADJOURNMENT Ms. Moberly moved for adjournment, seconded by Mr. Browl YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None K Claims List 12/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS-FOOD 14.50 JPMORGAN CHASE BANK SYSCO-FOOD 650.72 JPMORGAN CHASE BANK SYSCO-FOOD 20.60 JPMORGAN CHASE BANK SYSCO-FOOD 702.88 JPMORGAN CHASE BANK OAKLEYddERCHANDISE 72.33 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 117.48 JRMORGAN CHASE BANK OAKLEY-MERCHANDISE 63.33 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 77.33 JPMORGAN CHASE BANK WALMART-FOOD 13.94 JPMORGAN CHASE BANK AMAZON -FOOD 52.03 JF MORGAN CHASE BANK ACUSHNETWERCHANDISE 42.43 JPMORGAN CHASE BANK ACUSHNET-(MERCHANDISE 85.85 JRMORGAN CHASE BANK WALMAART-FOOD 83.58 JF4AORGAN CHASE BANK EXECUTIVE COFFEE -BEVERAGE 47.90 JPMORGAN CHASE BANK WALMART-FOOD 15.32 JPMORGAN CHASE BANK WALP ART -FOOD 37.19 JPMORGAN CHASE BANK WALMART-FOOD 95.92 JRMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 102.14 BGR DAILY ACCT. REIMB PETTY CASH 264.55 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 333.06 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 491.21 JP}SIORGAN CHASE BANK ACUSHNET-MERCHANDISE 538.30 JPMORGAN CHASE BANK WALMART-FOOD 106.90 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 544.53 JPIMORGAN CHASE BANK ACUSHNETWERCHANDISE 1,190.()s JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 53.83 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE 203.90 JPMORGAN CHASE BANK WALMART-FOOD 99.17 JPMORGAN CHASE BANK WALMART-FOOD 45.88 TOTAL OPGA 6,166.86 GOLF SHOP JPMORGAN CHASE BANK LISPS -POSTAGE 10.41 1OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE 7 60.00 TOTAL GOLF SHOP 70.41 CART OPERATIONSAJP�IMORIZAN CHASE BANK JUSTICE GOLF -CART REPAIRS 719.60 GAN CHASE BANK IWALMART-SUPPLIES 16.96 TOTAL CART OPERATIONS 736.56 COURSE MAINT JPMORGAN CHASE BANK PROF TURF -SUPPLIES 157.56 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 112.75 JPMORGAN CHASE BANK P&K EQUIP -STARTER ASSEMB 92.41 JPMORGAN CHASE BANK T&W TIRE -TRACTOR TIRE 112.50 JPMORGAN CHASE BANK WALMART-SUPPLIES 22.64 Claims List 12/18/2012 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... AEP/PSO ELECTRIC USE 560.64 JPMORGAN CHASE BANK LOCKE SUPPLY -FUSES 18.50 JPMORGAN CHASE BANK PROF TURF -BLADES 97.82 JPMORGAN CHASE BANK LOWES-MOUSE TRAPS 8.60 JPMORGAN CHASE BANK FASTENAL-ADHESIVE 8.46 JPMORGAN CHASE BANK PROF TURF-BEDKNIVES 137.55 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 54.91 TREASURER PETTY CASH TRAVEL EXPENSE REIM13 87.85 AT&T CONSOLIDATED PHONE BILL 68.91 AT&T LONG DISTANCE LONG DISTANCE SERVICE 10.49 JPMORGAN CHASE BANK LOWES-LEAF RAKES 17.9E JPMORGAN CHASE BANK LOWES-VALVE BOXES 15.86 EVANS ENTERPRISES INC FLOW METER 215.00 TIMMONS OIL COMPANY FUEL '• 1,939.81 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 JPAAORGAN CHASE BANK OREILLYS-SUPPLIES 166.50 BELGER CARTAGE SERVICE INC CRANE FOR PUMP REPAIR 1,302.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 JPMORGAN CHASE BANK PROF TURF-SERV MANUALS 67.51 TOTAL GOURSE;MAINT 5,330.29 FOOD & BEV JF MORGAN CHASE BANK WALMNiART-SUPPLIES 2.98 JPMORGAN CHASE BANK WALWRT-SUPPLIES 12.97 JPMORGAN CHASE BANK SYSCO-SUPPLIES 318.66 JPMORGAN CHASE BANK SYSCO-SUPPLIES 298.56 JPMORGAN CHASE BANK WALMART-SUPPLIES 4.94 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 15.66 JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 4.58 JPMORGAN CHASE BANK SADDORIS-RENTALS 508.64 TOTAL FOOD & BEV 1,166.99 GOLF ADMNIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 311.80 JPMORGAN CHASE BANK URPHY SANITARY -SUPPLIES 481.80 AEP/PSO ELECTRIC USE 887.83 AT&T LONG DISTANCE LONG DISTANCE SERVICE 42.04 AT&T CONSOLIDATED PHONE BILL 295.32 JPMOIORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 349.77 TOTAL GOLF ADRAIN 2,72.56 TOTALFUND GRAND 16,194.E Page 2 J Claims List iplut-159ow-A -7 Budget Unit Title Vendor Name Payable Description l'OPGA GRAND TOTAL $16,194.67 Page 3 Department Payroll Expenses Total Expenses Golf Shop Operations 2,421.54 3,672.53 Cart Operations 695.35 780.74 Golf Course Operations 7,254.11 10,853.00 Food & Beverage 3,283.64 4,116.67 General & Administration 3,184.22 4,661.72 FUND TOTAL 16,838.86 24,084.66 CITY DFOWASO OWAGGOPUBLIC GOLF AUTHORITY FISCAL YEAR 2013-3O13 Statement ofRevenues &Expenses AaofNovember 2U12and 2O11 OPERATING REVENUES: Golf shop fees K%rchandioaoa|mo COS-mmrchondiom Food &beverage COS - food &beverage Interest &other Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials &supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) :11 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date Budget of Budget 29,684 248.184 510.000 48.66% 18.286 223.482 463.500 48.22% 8.100 87.015 165.000 40.62Y6 4.344 58.001 185,000 31.35% (6.118) (60.893) (124.000) 41.04Y6 (3.282) (42.471) (140.000) 30.3496 11.297 83.542 178.000 46.93Y6 4.810 73.711 185.000 39.8496 (5.607) (42.422) (87.000) 48.76% (2.118) (39.791) (72.000) 5528% 1.555 9.282 18.708 49.64% 83 7.837 39,808 10.6996 - ' 250.008 - 3.270 3.800 52.036 302.902 668.800 45.30% 50.498 312.571 611.150 51.14% � 4.788 64.724 110.208 58.73% 7.961 70.727 101.160 09.92Y6 7.560 82.835 131.900 m 62.8096 11.585 111.808 128.390 87.1596 - 0.180 ' - 24.224 24.300 ' '