HomeMy WebLinkAbout2000.06.20_OPGA AgendaPUBLIC NOTICE CIF THE MEETING OF THE
OWASSO PUBLAC GOLF AUTHORITY
TYPE OF MEETING: Regular
DATE: June 20, 2000
TIME: 6:30 p.m.
PLACES Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on
Friday, June 16 , 2000.
Marcia —292"swell, Authority Secretary
AGENDA
Call to Order
2. Flag Salute
3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed Linder "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of June 6, 2000 Regular Meeting and June 13, 2000 Special
Meeting and Public licat-11101
Attachment #4-A
Owasso I'Llblic Golf Authority
June 20, 2000
Page 2
B. Approval of Claims,
Attachment #4-13
5. Consideration and Appropriate .Action Relating to a Request for "Trustee Adoption of
OPGA resolution #2000-02, a Resolution Adopting an FY 2000-.2001 OPGA Budget for
All Funds Administered by the Owasso public golf Authority.
r Mitchell
Attachment #5
The staff will recommend Trustee adoption of OpGA Resolution 92000-02, and that the
staff be directed to make the appropriate filings of such resolution and budget documents.
6. Report from OPGA ManageT-
7.
8. New Business.
Owasso Public Golf'/authority
JUnc 20, 2000
Pagc 3
Adjournment,
OWASSO PUBLIC GOLF A11TI1ORITV
MINUTES OF IZEGULAR MEETING
Tuesday, June 6, 2000
The Owasso Public Golf .Authority met in regular session on "Tuesday, June 6, 2000 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda hosted on the City Nall bulletin board at 4:00 p.m. on Friday, June 2, 2000.
ITEM 1: CALL., TO ORDER.
Chairman Williams called the meeting to order at I:15 p.m.
ITEM 2: FLAG SALUTE
The flag salute was held during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT' ABSENT
1I C "Will" Williams, Chair
Mary Lou Earnhouse, Vice Chair
Melinda Voss, Trustee
Randy Erogdon, Trustee
STAFF'
Larry Mitchell, City Manager
Ronald D Cates, Authority Attorney
Marcia I3outwell, Authority Secretary
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL, OF THE CONSENT AGENDA.
A. Approval of the Minutes of May 16, 2000 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the May 16, 2000 regular meeting, by reference made a
part hereto. Item 13 on the consent agenda included the following claims: (1) Bailey Ranch Golf
Club $59,083.35; (2) Payroll $24,243.61. Ms Earnhouse moved, seconded by Ms Voss, to
approve the consent agenda.
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 5: IZI I'OIZ"1' 1,IZOM OPGA MANAGCR
No report.
Owasso Public Golf Authority
ITEM 6: REPORT FROM OPGA ATTORNEY,
No report.
i E Io NEW BUSINESS.
Norie.
ITEM 8: ADJOURNMENT'
Ms Barrihouse r oved, seconded by Ms Voss to adjourn,
AYE: Barnhouse, Voss, Bro don, Williams
NAY: bone
Motion carried 4-0, and the mectixig was adjourned at 7:16 porno
Marcia Boutwell, Secretm-y
June 6, 2000
O Williams, Chairperson
-2-
OWASSO CITY COUNCIL,/OWASSO PUBLIC WORKS AUTHORITY/
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF SPECIAL, MEETING
I uesday, June 13, 2000
The Owasso City Council, The Owasso Public Works .Authority, and The Owasso Public Golf
Authority duet in a joint special meeting on Tuesday, June 13, 2000 at the Owasso Community
" Notice
�, f.' . b Meeting d Public ° y
("enter peA° the 1 S�otic o� Pudic Mee���� and I Lrb�rc Hearing and Agenda .posted on the City Ilan
bulletin board at 4:00 p.m, on Friday, June 9, 2000.
ITEM 1: CALLTo ORDER AND ROLL CALL
]Mayor Williams called the meeting to order at 6:35 p.m.
PRESENT ABSENT
H C "Will" Williams, Mayor/Chairperson Mary Lou Barnbouse, Vice Mayor/dice Chair
Melinda doss, Councilor/Trustee
Dandy Brogdon, Councilor/"Trustee
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk/Authority Secretary
A quorum was declared present.
Others present: Peggy Robinson, Owasso Reporter, Sherry Bishop, Finance Director, Tim
Rooney, .Assistant City Manager, Jinn Greene, Police Chief, Cliff Motto, Deputy Police Chief-,
Russell Carlson, Director of Golf, Bob Allen, Fire Chief, Jim McElrath, Support Services
Director, and Jan Worley, Community Center Director.
PUBLIC HEADING
ITEM 2: PRESENTATION AND OPEN DISCUSSION INCLUDING PUBLIC COMMENT
OF THE FISCAL 2000-2001 BUDGET.
Mr Mitchell presented the proposed FY 2000-2001 budget, and budget summary. He pointed out
accomplishments of the past year and outlined goals for the corning fiscal year. Emphasis vz7111
be placed on a water rate adjustment, pay plan for non -uniform employees, capital improvement
plan, and downtown redevelopment. Following the presentation by Mr Mitchell, questions and
comments were received from the public, with response from the Council and staff. The
proposed budget \vill be considered for action by the City Council, OPWA, & OPGA at the
Junc 20, 2000 regular meeting. The public hearing concluded at 7:15 p.m.
1"1'1 M 3: DISCUSSION RELATING TO UTILITY BILLING ING PROVIDER
lvls Bishop discussed a proposal to outsource the City's utility billitzg service. Crn-rc:lrtly the City
bills on a postcard. With the new computer system and soliwarc, it will be necessary to rise a
lau-oer size Cant that allows ti)r• barcoding, or a loldccl letter size bill which will altovv- for a retut-11
Owasso City COLIiCil/OPWA/OPGA June 13, 2000
envelope, as well as other inserts. The preferred form would be the folded letter size, which
would require a machine to fold and stuff. The cost increase to use a billing service and folded
letter size form is $16,166.40 above the current billing method. However, staff time to print and
prepare the mailing, a new printer purchase, printer ribbons, forms inventory, and machine to
fold and stuff were not included in the cost analysis. Council was receptive to the use of a billing
service, and staff will proceed with a request for proposals,
ITEM_4: DISCUSSION RELATING TO A` OR RELIEF LINE..
Mr McE lrath said that the elimination of the Ator Lift Station and construction of a relief line is a
part of the consent order the City is currently under. Work easements have been received by
donation from Trails End Development and Donald & Gwendolyn Ogan. working and/or
permanent easements need to be obtained from Rowena dills and Strawdey McCarty, fetters of
agreement have been drafted for the needed easements. Council reviewed and discussed those
letters, and Mr McElrath will continue negotiations.
The Mayor declared a five -Minute break at 8:00 p.m. and reconvened the meeting at 8:05 p.m.
ITEM 5: DISCUSSION RELATING TO 96TH ST N IMPROVEMENTS.
Mr Mitchell discussed with the Council the bids received for the 961h St N improvements. bids
are approximately $90,000 above the engineer's estimate. Mr Mitchell has discussed the
situation with Tom Seay of the SEAYCO Group and RCB Bank. RCB has agreed to another
$5000. The SEAYCO Group wants to be reimbursed over a three-year period at 50% of any cost
overruns. Consensus of the Council was that the original agreement that the City has made to
contribute funds to the project should be honored. Mr Mitchell will convey the Council"s
opinion to Mr Seay.
UPDATEITEM 6: AND HALL/POLICE
STATION PROJECT.
Bids for three more of the bid packages have been received and opened, and will be awarded on
JLII1e 20ch No bids were received on the drywall package. That package may be split apart to see
if bids can be received on rough carpentry, drywall, and finish carpentry. Cowen Construction is
checking into this option. Council discussed a groundbreaking on July 3rd. It was decided to
hold the groundbreaking at 6:00 p.m. at the site, and then the rescheduled regular meeting at
6: 30 p.m in the Council Chambers.
ITEM 7: DISCUSSION RELATING TO APPOINTMENTS TO BOARDS,
COMMITTEES.AND
The Mayor briefly discussed the upcoming appointments and requested that Councilors convey
111011' SUggCS6011s to him concerning those appointments. Appoints will be made on July Td.
Owasso City C 0L111C1l/OI1WA/01'ClA
,Tune 13, 2000
ITI.,'M 8: DISCUSSION IZELATING TO I'IZOCkDl1IZ.I_TO FILL VACANT COUNCIF
SEATS.
Mayor Williarns said that an item will be placed on the June 20°' City Council agenda to
authorize the City Clerk to begin the procedure to fill the council seat vacated by Ward Two
Councilor Denise Bode, The procedure will request Fetters of Interest to be received from June
23rd through July ` "'. It is planned to make a selection at the July 18"' City Council meeting, and
tlA: selected person will be, administered the oath of office and seated at Iffiat Council meeting.
ITEM 9: REPORTFROM CITY MANACif',IZ,
Mr Mitchell reported that Stan Ewing has accepted the position of Director of Planning
Economic Development, and will begin his employment with the City of Owasso effective
June 30, 2000. In other personnel matters, F t Cliff Lotto has been married Deputy police Chief
Chief Greene thanked Deputy Chief Motto for his work as Interim Chief during the time that the
City was without a police chief. The City has received a request from Owasso Golf and Athletic
Club for permission to hold a fireworks display. A_ representative will appear before the Council
on June 20`}' with the formal request.
ITEM 10 JOI MENT.
Ms Voss moored, seconded by Mr Brogdon, to adjourn.
AYE: `Toss, Brogdon, Williams
NAY: Done
:Motion carried 3-0, and the meeting was adjourned at 8:50 p.m.
H C Williams, Mayor/Chairperson
Marcia 13outwell, City Clerk/Authority Secretary
City of Owasso
Claims 6/20100
Fund
Department
Total
General
185Municipal Court
187.01
110&4anagerio|
871,89
120 Finance
i5@General Government
173,008�75
16OCommunity Development
481.79
170Engineering
284.24
175Information Systems
3,557.50
181 Support Services
4.897.48
100Cenootery
158�57
201 Police Services
7.530.36
215 Police Communications
126.45
221 Animal Control
441.36
250 Fire Services
4.181.98
280 Emergency Preparedness
171�76
300Streeto
22,092.45
51SPark Maintenance
3,639.21
55@Community Center
655�80
TOTAL
222.155.48
Ambulance
Refunds
516.52
255Anobu|anoe
3.552.27
TOTAL
4.068.79
E-011
E'911Sorvioea
1.526.17
TOTAL
1.528.17
Capital Improvements
Hwy 16QEnhancement
8.974.00
TOTAL
8.97400
Bond Projects
Streets/ |nieraeoUunn
134.265.17
Computerization
4.410.00
TOTAL
138.875.17
OPGA
Merchandise
2.015.03
Food and Beverage
3.252.87
80UGolf Shop
6.50
6UGCart Operations
226�57
810 Golf Course Maintenance
3.085.06
670 Food and Beverage Operations
343.01
600 Golf Administration
172.30
691 Clubhouse
1.770�68
TOTAL
11.752.81
aPWA 400 Administration
420 Water•
450 Wastewater treatment plant
455 Wastewater Collection
480 Refuse Collections
485 recycle Center,
TOTAL
1-1 f-v Capital Improvements
OPWA Sewer tine Extension
City Gar -age
Workers' Corrip Self InSUranoo
450 Wastewater Treattnont plant
TOTAL
Debt Service
TOTAL
185 City Garage
TOTAL
150 `W' Workers'Comp
TOTAL
1,761.38
6,634.72
21,120.49
4,252.90
2,462.16
36113
36,594.78
84,6 4.45
y��?. qq
84,654.45
23,000.00
23,000.00
2,956.98
2,956.98
3,997.15
3,99 t".15
Claims Total 536,355.78
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
DEPARTMENT
06/03/00
OVERTIME TOTAL
EXPENSES EXPENSES
Golf h J
Cart Operations 0.00 2,57Z92
Food 8, Beverage
lem
4,656.65
g
FUND JOTA7m
5.-97,
mwm�ffl
mm9mmml.,
Trustee
Trustee
MEMORANDUM
TOm THE HONORABLE CHAIR AND TRUSTEES
O ASSO PUBLIC GOLF AUTHORITY
CITE' MANAGER
SUBJECT- REQUEST FOR APPROVAL OF RE SOLUTION 112000-02
ADOPTING A FISCAL YEAR 2000-2001 BUDGET
DATE: June 1.4,2000
BACKGROUND.
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund and other funds has been developed and transmitted for your review. Legal notice
of a public hearing was given in the Owasso Reporter on June gth, and such hearing was
conducted on June lath. The public hearing provided opportunity for citizen comment and
questions relating to the proposed budget. Copies of the budget were distributed to 52 citizens
and have been available for public review at the Owasso Library and City Hall.
State statute requires adoption of the annual budget by resolution. OPGA Resolution #2000-02
provides for the adoption of the fiscal year budget for the Owasso Public Golf Authority.
Staff recommends Trustee approval of OPGA Resolution #2000-02 adopting a FY 2000-2001
budget for the Owasso Public Golf Authority.
MM1I���7�7
Resolution 112000-02
OPGA RESOLUTION NO, 2000-02
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL.,
OPERATING BUDGET FOR THE O ASSO PUBLIC GOLF
AUTHORITY; CLASSIFYING REVENUES FOR EACH FUND;
ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION
AS ��-g
PROVIDED B STATUTE; AND EST' LISHING EFFECTIVEDATE.
WHERE, AS, It is the intent of the Owasso Public Golf Authority to adopt an operating
budget for fiscal year 2000--2001; and
WETEREASo The adoption of such budget is vital to the continuation of services to the
citizens of Owasso; and
WHEREAS- Public access to the adopted budget is desired; and
MTIE ASa Certain publication and filing requirements are mandated by State
Statutes,
NOW THEREFORE, BE IT RESOLVED ITV THE TRUSTEES OF THE O LASSO
PUBLIC GOLF AUTHORITY.
oI Ta The revenues, expenditures and transfers as shown be adopted:
Revenue and Transfers in
$1,522,350
Personal Services Expenditures
$665 ,440
Material & Supplies Expenditures
$79,725
Other Services & Charges Expenditures
$141 740
Capital Outlay Expenditures
$32,200
Debt Service Expenditures
$597,790
Transfers Out
$-0-
THAT. The effective date of this Resolution shall be July 1, 2000.
PROVED AND ADOPTED this 20`r' day of June, 2000 by the Trustees of the
Owasso Public Golf Authority.
H. C. Williams, Chairperson
ATTEST:
Nfarcia Bout -well, Trust Secretary
APPROVED AS TO FORM:
Ronald D, Cates, Trust Attorney