HomeMy WebLinkAbout2000.06.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
O JASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: .tune 20, 2000
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center.
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4.00 p.m. on
Friday, June 16, 2000.
Marcia utwell, .Authority ecretary --
1. Cali to Order
3 Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed tinder "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of June 6, 2000 Regular Meeting and June 3, 2000 Special
Meeting and Public Hearing.
Attachnletlt H4-A
Owasso Public Works Authority
RHic 20, 2000
1'agc 2
B. Approval of Claims,
Attachment 114 -
5, Consideration and .Appropriate .Action Relating to a Request to .Award a Contract for the
Purchase of Water Meters.
Mr Roberts
Attachment ent #5
The staff has completed the bidding process, reviewed the bids received, and will
recommend a contract be awarded to Water Products of Oklahoma Inc, Owasso, OIL for
the purchase of water meters consistent with bid specifications at a cost of $92.50 per
5//8" x 3/4 " meter, $160.43 per 1. " meter, $319.89 per 11/2" meter, and $433.06 per 2 "
meter,
6. Consideration and Appropriate Action Relating to a Request to .Award a Contract for the
Purchase of Residential Refuse Containers (Polycarts).
Mr Roberts
Attachment #6
Staff has completed the bidding process, reviewed the bids received, and will recommend
a contract be awarded to Williams Refuse Equipment Co Inc, Owasso, OIL for a time
period through June 30, 2001 to supply residential refuse containers consistent with bid
specifications, at a cost of $57.00 per green cart and $59.00 per red cart.
Owasso I'Liblic; Works ALItilority
JUnc 20, 2000
Page 3
7 Consideration and Appropriate Action Relating to Approval of a Certificate of Completion
and Distribution of the 2000 Consumer Confidence Report and authorization for the Chair
to Execute the Document.
Mr Roberts
Attaehi ent #7
Staff has completed and distributed the 2000 Consumer Confidence Report as mandated by
the DEQ and will recommend that the Chair be authorized to execute the Certificate of
Completion.
e Consideration and appropriate Action Relating to the Award of a Bid for East 96' Street
North Roadway improvements
Mr Carr
Attaehrrient #8
Owasso Public Works Authority
JUnc 20, 2000
Page; 4
9. Consideration and Appropriate Action Relating to a Letter of intent with L,andco
Construction for the Sale of Property.
Kr Kitchell
Mr Cates
Attachment #9
The staff will recomrnend Trustee authorization for the Chair and Secretary to sign a
Letter of Intent with L,andco Construction for sale of property referred to as Sewer
Lagoon Ponds #1 and #2.
10. Consideration and Appropriate Action relating to a bequest for Trustee Adoption of
OPWA esolntion ; 2000 -049 a Resolution Adopting an FY 2000 -2001 OPWA Budget for
All ands Administered by the Owasso Public Works Authority.
Mr Kitchell
Attachment #-10
The staff will recommend Trustee adoption of OPWA Resolution #2000-04, and that the
staff be directed to make the appropriate filings of such resolution and budget documents.
11. Report fi °om TWA Manager.
12. Report froin OPWA Attorney.
{)vvxxoo l`oh|io VYorko/\udhod<y
Juoo20,2000
Page 5
13. NcvvBuGiuCou.
14. Adjoumment.
M11"'111111111
OWASSO PUBLIC WORKS AUTFIORITY
MINUTES OF REGULAR MEETING
Tuesday, June 6, 2000
The Owasso public Works Authority met in regular session on Tuesday, June 6, 2000 in the
Council Chambers at the Owasso Community Center per the Notice of :Public Meeting and
Agenda posted on the City Fall bulletin board at 4-:00 p.m. on Friday, June 2, 2000.
ITEM 1: CALLTO O--R1-)ER
Chairman Williams called the meeting to order at 7 :10 p.m.
ITEM 2: FLAG SALUTE,
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL, CALL
PRESENT ABSENT
H C "Will" Williams, Chairman
Mary Lou I3ainhouse, Mice Chairman
Melinda doss, Trustee
Randy Brogdon, Trustee
STAFF
Larry Kitchell, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
Motion can -led 4 -0.
Owasso Public Works Authority June 6, 2000
ITEM 5: CONSIDERATION �El
EC VF
D
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 6: O�N ACTION REL T T A
1
TEL _ CIL AND
NON-DISTURBAM
A TTO EN I ACS EMENT,
AYE: Voss, Brogdon, Barrihouse, Williams
NAY: None
Motion carried 4-0.
No report.
ITEM 8- REPORT FROM OP'vNIA ATTORNEY.
No report.
-2-
Owmso [public Works Authority
1'1`1 M 9: NEW BUSINESS,
None
ITEM 10: ADJOURNMEN'r
Ms Voss moved, seconded by Ms Barn.house to adjourn.
AYE: Voss, _ arnhouse, Bro don, Williams
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 1015 p.m.
Marcia Boutwell, Secretary
_I_
,tune G, 2000
H C Williams, Chairperson
OWASSO CITY COUNCIL, /OWASSO PUBLIC WORDS AUTHORITY/
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Tuesday, June 13, 2000
The Owasso City Council, The Owasso Public Works Authority, and The Owasso Public Golf
.Authority met in a joint special meeting on Tuesday, June 13, 2000 at the Owasso Community
Center per the Notice of Public Meeting and Public Clearing and .Agenda posted on the City Hall
bulletin board at 4 :00 p.m. on Friday, June q, 2000.
ITEM 1: CALL TO ORDER AND ROLL CALL
Mayor Williams called the meeting to order at 6 :35 p.m.
PRESENT ABSENT
H C "Will " Williams, Mayor /Chairperson Mary Lou Barnhouse, Mice Mayor /Vice Chair
Melinda Moss, Councilor /Trustee
Bandy Brogdon, Councilor /'T'rustee
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk/Authority Secretary
A quorum was declared present.
Others present: Peggy Robinson, Owasso reporter; Sherry Bishop, Finance Director, Tire
Rooney, Assistant City Manager, Jiro Greene, Police Chief, Cliff Motto, Deputy Police Chief,
Russell Carlson, Director of Golf, Bob .Allen, Fire Chief, Jinn McElrath, Support Services
Director, and Jan Worley, Community Center Director.
ITE171 PRESENTATION B
OF w 2000-2001 BUDGET.
Mr Mitchell presented the proposed FY 2000-2001 budget, and budget summary. He pointed out
accomplishments of the past year and outlined goals for the coaling fiscal year. Emphasis will
be placed on a water rate adjustment, pay plan for non - uniform employees, capital improvement
plan, and downtown redevelopment. Following the presentation by Mr Mitchell, questions and
conuncnts were received from the public, with response from the Council and staff. The
proposed budget will be considered for action by the City Council, OPWA, & OPGA at the
Jude 20, 2000 regular meeting. The public hearing concluded at 7:15 p.rn.
lTl,M 3; DISCUSSION RELATING TO UTILITY BILLING PROVIDER.
Ms Bishop discussed a proposal to outsourcc the City's utility billing service.. Currently the City
bills of) a postcard. With tlae new coanputer systean and sollwarc, it will be aaecessary to use a
laarger sire card that allows 661- barcodilag, Ora folded lctter sire hill which will allow for a rcturn
Owasso City C'OLinci]/OPWA/OPGA June l3,2000
The Mayor declared a five-minute break at 8:00 p.m. and reconvened the meeting at 8:05 p.m
ITEM 5: nl-scuasm RELATIN-Qjo-2-- r -kLJMPROVEMENTS.
ITEM 6: UPDATE AND DISCUSSION RELATING TO STAIUS ,QF CITY HA-LL/POLICE
STATION PROJECT.
LT-EM7.- DISCUSSION RFLATING
• APPOINTMENTS TO BQARDS,, COMMISSIONS
AND COMMITTEES.
'I'lic Mayor briefly discussed the upcoming appointments and requested that Councilors convey
t1161- SL1ggCSti0jjS to him concernin-1 g rd
those appointments. Appoints will be made on July 3 .
Owasso City C'ou11cil /Ol1WA /OPGA
June 13, 2000
1''1-M 8: DISCUSSION RFL ATING 'I'O._PROCh®URE 'rO FIL,L, VACANT COUNCIL,
SEATS.
Mayor Williams said that an item will be placed on the June 20`}' City Council agenda to
authorize the City Clerk to begin the procedure to fill the council scat vacated by Ward Two
Councilor Denise Bode. The procedure will request Letters of Interest to be received from June
a 7th make July �ti� � <a. Council 23"` through July i ° it is planned to make a selection at the Jl�ly 1� Clity Council meeting, and
a_ a s �a a2 d d 3 sr� rn9c a4 that 5 �aa�i it meeting.
the selected person will b° administered the oath o.t A office €znk -1. seated � x Cc)u . . g°
ITEM 9; REPORT FROM a y_MANAGER.
ITEM 10; ADJOURNMENT.
Ms Voss moored, seconded by Mr Brogdon, to adjourn.
AYE: Voss, I3rogdon, Williams
NAY: Done
Motion carried 3-u0, and the meeting was adjourned at 8:50 p.m.
H C Williams, Mayor /Chairperson
Marcia Boutwell, City Clerk/Authority Secretary
U
City of Owasso
Claims 6/20/00
Fund
Department
Total
General
105 Municipal Court
187.91
110 Managerial
671.89
120 Finance
150 General Government
173,068.75
160 Community Development
48119
170 Engineering
29424
175 Information Systems
3,557.50
181 Support Services
4,897.46
190 Cemetery
156.57
201 Police Services
7,530.36
215 Police Communications
126.45
221 Animal Control
441.36
250 Fire Services
4,181.98
280 Emergency Preparedness
171.76
300 Streets
22,092.4.5
515 Park Maintenance
3,639.21
550 Community Center
655.80
TOTAL
222,155.4.8
Ambulance
Refunds
516.52
255 Ambulance
3,552.27
TOTAL
4,068.79
F -911
E-911 Services
1,526.17
TOTAL
1,526.17
Capital Improvements
Hwy 169 Enhancement
6,974.00
TOTAL
6,974.00
Bond Projects
Streets/Intersections
134,265.17
Computerization
4,410.00
TOTAL
138,675.17
OPGA
Merchandise
2,915.03
Food and Beverage
3,252.67
600 Golf Shop
6.50
605 Cart Operations
226.57
610 Golf Course Maintenance
3,065.06
670 Food and Beverage Operations
343.91
690 Golf Administration
172.39
691 Clubhouse
1,770.68
TOTAL
11,752.81
U
OPWA Capital improvements
OPWA Sewer Line Extension
City Garage
Workers" oryip Self Insurance
Claims Total
450 Wastewater Treatment Plant
TOTAL
Debt Service
TOTAL
186 City Garage
TOTAL
150 Workers' Comp
TOTAL
1,761.38
6,634.72
21,120.49
4,252.90
2,462.16
363J3
36,594.78
84,654.45
84,654.45
23,000.00
23,000.00
2,956,93
,956.98
3,997.15
3,997.15
536,355.73
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL. PAYMENT REPORT
PAY PERIOD ENDING DATE 06/03/00
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Wastewater
.................
APPROVED: June 20, 2000
Trustee
MEMORANDUM
no
Room
RACKGRQVND.
HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
CHRIS ROBERfS
pUBI,IC WORKS FIELD OPERATIONS MANAGER
AWARD OF CONTRACT TO PURCHASE WATER METERS
June 14, 2000
On an annual basis, the Owasso Public Works Authority has purchased 100-700 water meters
through the bidding process. The bulk purchase of meters has proven to be an essential savings
in terms of cash outlay. The Trustees last approved a purchase contract with Water Products of
Oklahoma on October 12, 1999. The current contract is due to expire on June 30, 2000.
Over the last few years, the City of Owasso has standardized the water meter for use in our water
system. The city standard is based upon the Neptune Pro-Read water meter manufactured by
Schlumberger.
The specified equipment will be upgraded as more meters are installed in the system. With the
present equipment, a receptacle supplied with the meter can be connected to the meter and bolted
to the lid. A hand-held visual reader is applied to the receptacle and a signal containing a digital
meter reading can be seen. All actions parallel typical meter readings, with the exception that the
meter reader does not have to lift the lid, clean the surface of the glass and take a reading.
C.
To date in FY 99-00, work orders have been processed for 267 new water meter installations.
Replacement of cXistillg meters accounted for approximately 100 additional meters. Due to
gl-o\vtll in otir system, we estimate approximately 700 new ineters will be required for FY 00 -01.
These meters will be Installed for all new residential and commercial construction . and ill
locllt*()lls j_Ccjtl,r,jj,, I-eplacenjelit ore\',, ing meters dLIC to nialrillictions 01' Zero-co listimpt 1011.
I I I __ e \ 'sting
Page 2
FY 00 -01 Water .Meter Contract
Delivery of the meters will be in partial orders over the contract period of July 1, 2000 through
June 309 2001. Orders are to be placed in quantities of not less than 10 meters per order.
Bill )%��,IJAIJON-
Bid specifications were advertised on May 16, 2000 and mailed to five (5) potential vendors.
One (1) bid was received on June 1, 2000. The bid was from Water :products of Oklahoma, Inn.
(Owasso, Oklahoma) with the unit prices as follows:
Vendor° gantity
L7escription
LJnit_I�rice
Total Price
Water Products 700
5/8" X3/4" meters
92.50
164,750.00
Of Oklahoma 10
1" meters
$160.43
$ 1,604.30
5
1 -1/2" meters
$319.89
$ 19599.45
5
2" meters
$433.06
$ 2,165.30
Water Products was the successful bidder on the previous meter contract awards. The unit price
for the following has increased slightly since the last contract: 5/8" X3/4" meters from $91.50 to
$92.50; 1" meters from $152.00 to $160.43; 1-1 /2" meters from $278.00 to $319.89; and 2"
meters from $375.00 to $433.06 each.
The FY OO-01 Public Works Department Water Division Operating Supplies budget (line item
61.420 ®52100) includes sufficient funds to purchase the needed meters.
Staff recommends the Trustees award a contract to Water Products of Oklahoma, Inc., Owasso,
OIL for the purchase of 5/8" X3/4" water meters at $92.50 each, 1" water meters at $160.43 each
1 -1 /2" water meters at $319.89 each, and 2" meters at $433.06 each.
A-IJAC HleiENTS
1. Bid Specification
2. Bid Submittal
WATER METER SPECIFICA'rIONS
The ci � tIo s described are for bids for the purchase of the following minimum expected
quantities-
July 19 2000 through June 30, 2001
WATER METER SPECIFICATIONS
PAGE 2
1. Meters Case
a) The meter ease shall be high grade bronze to equal or exceed .A W- A standards,
The 5/g", 3/411, 1 °a, 1 %�e and 2" meter eases shall be of tl�e r- ost ° roof
p type. The
frost bottom, if furnished, shall be of case iron. (plastic in lieu of east iron must
be indicated as an ex.ceptiori to the specifications.)
All meters furnished shall conform to the "Standard Specifications for Cold dater dieters`°
0700, latest revision issued by A A. The following requirements for specific details are
made referring to the selection numbers contained in the AWWA specifications.
All meters shall consist of a bronze main-case with the serial number stamped on the main -case.
Only displacement meters of the flat nutating disc type will be accepted because of improved
operation.
The size, capacity, accuracy and meter lengths shall be as specified in AWWA Standard 0700,
latest revision. The maximum number of disc nutations is not to exceed those specified in
AWWA 0700, latest revision.
WATF"R. METER SPECIFICATIONS
PAGE 3
�R MAIN—CASn
Main-cases shall be the removable bottom cap typo with the bottom cap secured by four (4) bolts
on 5/8" and 3/4" sizes, six (6) bolts on the 1" size, and eight () bolts on the 1'W' ' and " sizes,
l ottorn caps shall be interchangeable, size -for size, between °ost-Drotected cast iron and non -
frost protected (bronze) models. No meters utilizing frost plugs gill be accepted,
Frost-protected meters shall have a cast iron bottom cap. Non -frost protected meters shall have
bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean
when subjected to freezing pressure of 600 -850 psi.
All main -case bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt
lugs shall be enclosed in the main-case and shall not have externally exposed, threaded through
holes.
GISTE-
The register shall be of the straight reading scaled rnagietic drive typo and shall contain six (6)
numeral wheels. Registers must be roll scaled and dry. All direct reading register lenses shall be
flat, of high strength, and impact resistant glass to prevent breakage. The roister retaining shall
be designed to absorb impact fi °orn the roister.
The register shall have the size, model and date of manufacture stamped on the dial face. The
dial shall be of the center sweep pointer type and shall contain 100 equally divided graduations at
its periphery.
The register mast contain a low flog indicator with a 1: 1 disc notating ratio to provide leak
detection. Register boxes shall be synthetic polymer or bronze.
All meters mast be adaptable to encoder type registers without interruption of the customer's
service.
Registers shall be secured to the main -case by means of a plastic tamper-proof seal to allow for
in -line service replacement. Seal screws are not accepted.
The measuring chamber shall be of a 2 -piece snap joint type. The chamber shall be made of
non - hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain
a removable; molded diaphragm of the same materials as that of the chamber. No screws shall be
used to secure the chamber together.
WATER METER SPECIFICATIONS
PAGE 4
The control block shall be the same material as the measuring chamber and be mounted on the
chamber top to provide sand ring protection. The control blocs assembly shall be removable to
facilitate repairing and allow for a greater disc socket gear surface for increased longevity.
Control block assemblies shall be designed so as not to allow any magnetic slippage which
would result in a loss of revenue°
The measuring chamber outlet port shall be sealed to the ream —case outlet port by means of an
"0" ring gasket to eliminate any chamber leak paths.
The chamber is a mutating disc type, the flat nutating disc shall be one piece construction molded
of a non - hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle The
nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot.
The roller head shall roll on the buttressed track provided by the diaphragm in the measuring
chamger near the chamber's outport.
STRAINEi RS:
All meters shall contain removable polypropylene plastic strainer screens° The strainer shall be
located near the inlet main -case port before the measuring chamber and control block assembly.
PERFOMMANCE:
Registers must be guaranteed for at least ten years. All meters will be guaranteed for one year on
material and worlananship. -
To ensure accuracy, each meter must be accompanied by a factory test tag certifying the
accuracy at the flows required by AWWA 0700 (low, intermediate, and full flog).
Meters and meter parts shall be manufactured in the Continental United States.
shall Manufacturers
model the • standardization.
Meter suppliers must have been manufacturing meters for at least ten years,
All meters sliall be guaranteed adaptable to the Neptune AR13 Encoder, Central Meter Reading
(CMR), Tricon, Neptune Manual Reader (NA4? and the Unigun Electronic Reading
131D PROPOSAL - SUBMI'
U _r]rTAI, PAGE
700 NEPTUNE 5/8" X 3/4" T-10 PRO-READ USG WATER METERS
10 NEPTUNE I " T- 10 PRO-READ USG WATER METERS
5 NEPTUNE iw, T -10 PRO -READ USG WATER METERS
5 NEPTUNE 2" T-10 PRO-RE AD USG WATER METERS
UNIT PRICE PER METER (5/8", X 3/4")
TOTAL AMOUNT FOR 700 METERS
UNIT PRICE PER METER (I ")
TOTAL AMOUNT FOR 10 METERS
UNIT PRICE PER METER (IV,")
TOT AI, AMOUNT FOR 5 M-ETERS
UNIT PRICE PER METER (2")
TOTAL AMOUNT FOR 5 METERS
TOTAL METER BID
-1--- 92.50
160.43
319.89
433-06
4,750800
1,604.30
1,599.45
2,165-30
70,119.05
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
Water Products of Oklahoma, Inc.
Company Name
By:
Signatt
ure
Title
P.O. Box 349
Address
Owasso, OK 74055-0349
_918 -3715100
Telephone
BID OPENING. JUNE 1, 2000 010:00 AM.
1 >�
SUBJECT. REQUEsTTO AWARD CONTRACT F , SIDENTIAL
RE, FUSE COLLECTION CONTAINERS
DATE- June 14, 2000
I 11 t
The proposed contract guarantees a fixed price for FY 00 -01 regardless of the number of carts
ordered. Therefore, staff will not request Trustee approval for the purchase of carts again until
next fiscal year. Payment for a bulk purchase must be approved by the Trustees.
Following publication of' the notice to bid and mailing of the bid packet to prospective bidders,
orrc (l) bid and three (3) "No Bid" responses were received by the bid date of June 1, 2000. The
following bids were received:
Page 2
Residential Refuse Collection Containers
BIDDER MANUFACTURER GREEN C_ ART BID RE D CART BID
ns:� �A
Refuse I C RT BID
Iliar Equipment
Williams Refuse Equipment
s_
,()0,)
Fk�O �v a � 00
Amer'-Kart $57.00
k -�Siol $59.00
Water Products of Oklahoma I
w s
'L(2 L ) N/A No Bid No Bid
Schaefer Systems Inc.
(charlotte NQ N/A No Bid No Bid
Roto Industries
LCAtnaheirn,S 1�1 /A leis ido did
RID -INF, ORMATION,
SPECIFICATIONS
FOR
NINETY
X901 GALLON pOLYCART
1. The Owasso public Works Authority is soliciting a unit pace quote for green polycarts
with a minimum size of ninety (90) gallons; and a unit price quote for red polycarts with a
minimum size of ninety (90' ) gallons. Both are being solicited to meet the requirements of
tthe 'City Owasso / ��� � � l'°1r �Or111J 2001 (1`11.e Ar aer. ;-Kart Con, Poly-Kart 2000 is
(g� p._.,gC�i od. .� a�2. �.oa. �. .�. .�., �trv� csv s. < a aaa.
presently being used.)
2. It is anticipated that polycarts will be ordered in fife (50) unit quantities, however, the
Owasso Public Works Authority reserves the right to order whatever number and color of
carts is weeded at the tirne the order is placed. It is further anticipated that the Owasso
Public Works .Authority will purchase a total of approximately 800 green and 200 red carts.
3. The purchase price shall be guaranteed for any orders placed during the period fi °ors the
date of issuance of "Notice of Award" until June 309 2001.
8. The stress points of attachment for the top life bar /support frame will have at least two (2)
reinforcement plates measuring 4" x 4" x 1/8 " mounted on the inside of the container body.
The plates will provide extra support for the bolts which are used to attach the top lift bare
9. The lift bars shall be spaced as follows: (1) Bottom lift bar shall be 13 inches from the
ground, and (2) Top lift bar shall be 33 inches from the ground.
10. The casts shall have 12 inch diameter wheels with semi-pneumatic tires.
1 l . The cart lid shall be fully hinged and shall have a high tension rubber wind latch.
12. These specifications shall be interpreted as minimum requirements.
11 The bidder shall include brochures with the bid submittal showing the polycart
specifications. The warranty for the carts shall be clearly stated. A sample cart shall be
provided upon request.
P®L,'Y"CART SPECIFICATIONS
MAY 2000
PAGE 2
14. The bidder shall include a list of replacement parts and the price of each part, The
purchase price of replacement parts shall be guaranteed for any orders placed until June 30,
20001
15. Delivery of the first 100 green POlycarts will be accepted immediately, but no later than
October 1, 2000.
16, All carts shall be bid F.O.B
BID PROPOSAL - SUBMITTAL PAGE
NINETY (90) GALLON POLYCARTS
UNIT PRICE PER POI,YCAJ,T, GREEN $57.00
UNIT PRICE PER POLYCART, RED $ 5 9 0 0
I hereby acluiowledge that I have read the specifications and that I am legally bound by the
statements on the Bid Proposal - Submittal Pages.
'Sii' tur�l RIS L. WILLIAMS
PRESIDENT
f , itle
P.O. BOX 1138
Address
OWASSO, OK 74055
WILLIMIS REFUSE EQUIPMENT CO. , INC.
.918-272-7215
Phone
Delivery Date of First 100 Green Polycarts: 45-60 days ARO
FIFIVIn "(61, 125121FRIII'liIIII 11111111111: III� Iii ImAl i j, 1111111111q�',I
0011,11:11:9 11 00,01 111111 �� INMK'1111�1, I 1 11 11", "1 1 1 REFIT, M-11
MEMORANDUM
SUBJECT, CONSUMER CONFIDENCE REPOWf CERTIFICATE
OF COMPLETION AND DISTRIBUTION
DATE: June 1.4, 2000
BACKGROUND-
Beginning in 19999 owners of community water systems serving at least 25 residents year round
or that have 15 service connections serving year round residents, are required to prepare and
distribute an annual Consumer Confidence Report (CCR). The report is being developed to
provide consumers information regarding the source(s) and quality of their drinking water.
The CCR contains basic information on the source(s) of the community water system's water
supply and levels of any detected contaminants in the water. In addition, the report includes
information on compliance with other drinking water rules and some brief educational
information.
This brief annual report to community water system customers (and others that may drink the
water) summarizes information that each community water system already must collect to
comply with the federal Safe Drinking Water Act. A community water system owner does not
need to collect any new monitoring data just for the CCR.
This right -to -know requirement is a centerpiece of the 1996 amendments to the federal Safe
Drinking Water Act. The US Environmental Protection Agency (EPA) published the final CCR
rule on August 19, 1998 that establishes the requirements for the CCR's content, foriilat and
distribution requirements.
C21�.PO12�1'[�'G RI�IJIIZ1�11�IE1�'I'S<
The CCIZ is based on calendar year data. The 2000 CCR includes data from January through
Dcccriiber 1999 for nio1iitorilig done in 1999, as well as data from other inollitoring that is oil a
lorngcr monitoring cycle. Tlic CCIZ imist contain the following:
Page 2
Consumer Confidence Report Certification
Since the City of Owasso purchases water from the City of Tulsa, specific, educational
information and monitoring data presented in Tulsa's Water Quality Report were included in the
City of Owasso report.
11171111
i� IL
By July 1, 2000 community water systems that serves more than 10,000 people must mail or
deliver a copy of the CCR to each water customer. In addition, the system must make an effort to
get the report to non-bill-paying customers and provide copies upon request.
All community water systems must send a copy of the CCR to the Department of Environmental
Quality (DEQ) and submit a Certificate of Completion by July 1, 2000. The Certificate of
Completion confirms that the information contained in the report is correct and that all
distribution requirements have been met.
j L11
On June 16, 2000 Public Works Department staff finalized the CCR and mailed approximately
11,000 copies to consumers and one (1) copy to the DEQ. Additional copies are currently
available to the public at the utility billing window located at City Hall.
Tlic final action in the reporting process is to submit a Certificate of Completion and Distribution
to the DEQ. Staff confirms that the information contained in the Consumer Confidence Report is
correct and consistent with the compliance monitoring ffCVi0LISIy Submitted to the DEQ and that
ID
the report has been distributed in accordance with 40 CFR, 141.155.
Page 3
C 0115 mer Confidence Report Certification
Staff recommends `Trustees approval of the Consumer Confidence deport Certificate of
Completion and Distribution with the UOKlanorna Department of Enviro=ental Quality and
authorization for the Chair to execute the document.
A 'I' CHMENI'
1 o Copy of Consumer Confidence deport
2. Certificate of Completion and Distribution
MCLs are set at very stringent levels. To understand the possible health effects described for many regulated constituents, it has been stated
that a person would have to drink 2 liters of water every day at the MCL level for a lifetime to have a one -in -a- million chance of having the
described health effect.
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence
of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health
effects can be obtained by calling the EPA Safe Drinking Water Hotline (800- 426 - 4791).
T he sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As
water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive.
material, and can pick lip substances resulting from the presence of animals or from human activity. Contaminants that n2ay be present in
source water before the City of Tulsa treats it include:
Afd4°!'llbial C°61111•aini1 ants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems,
agricultural livestock operations and wildlife.
11101- gallic (°6lllPamillants, such as salts and metals, which can be naturally- occurring or result from urban storinwater
rum2ff, industrial or domestic wastewater discharges, oil and gas production, mining or farming.
1'es'ticiddev' and herbicides, which may come from a variety of sOLIrCCS Such as agricultural and residential, Ilse.
Radioactive active 4 °llll!llllllllAllll�, Awhich tire naturally occurring.
Organic crlC°ynical d'AlwAlllllllants including Synthetic and volatile, organic chemicals, which are by- products of industrial
IlrocesSCS and hetroletini production, alief caul also conic from gas Stations, urban storniwater rlinOff, and septic tanks.
Consumer Confidence Re
port
CERTIFICATE OF COMPLE77ON and DISTRIBUTION
PWS Name- City of Owasso
PWS ID H -- 3007218
The cornri-runity water system indicated above hereby confirms that the Consumer
Confidence Report has been distributed to customers (and appropriate notices of
availability have been given) in accordance with 40 Cpl § 141.155. Further, the system
certifies that the information contained in the report is correct and consistent with the
compliance monitoring data previously submitted to the primacy agency.
Certified by:
Date-
RETURN a copy of your Consumer Confidence Report
and the signed Certificate of Completion and Distribution
to the following address-
Consumer Conridence Reports
Water Quality Division
Department of the Environmental Quality
P.O. Box 1677
Oklahoma City, OK 73101-1677
MEMORANDUM
.1
MJ J c,r: AWARD OF BID
EAST 96TH ST RE ET NORTH ROADWAY IMPROVEMENTS
(U. S. Higilway 169 overpass to 450 feet west of Na 119 'h E. avenue)
DATE- June 16, 2000
RA U
Three (3) bids for the project were received on May 30, 2000. The bids are summarized as
hollows:
Bidder - - - -- (- ,ovation — Total Bid Amount
$530,431.90
McGuire Brothers ConstrUCt➢oll Tulsa, OK _---- _ -__. --
---
ken Allow, OK $571,( �5
141 it!➢lllill CO ➢lstrt1Ctloll Bro — -- — —
- Owasso, OK . 662,_ 1',", .
llorix.➢ln Constlr➢ctuxl Cu. - --
Page 2
Award of Bid
V11 Street North Improvements
A summary of funds available prior to the bid are as follows:
City of Owasso
Traffic signal (Highway 169 northbound ramp)
Road improvements (Owasso
$75,000
Market)
Additional road improvements
150000
,
RCB Center
111,000
Traffic signal (N. 121st E. Avenue)(loan)
Lane west of Highway 169 ramp
75,000
Total construction contributions
--3,0279.74
$441,279.74
Using the apparent low bid, additional funds are needed for the project in an amount of
$89,15116. A meeting was held with Torn Sea y (The SEAYCO Group, Inc.) on June 8, 2000 to
discuss this issue.
A letter from Mr. Seay is attached the summarizes his conclusions from the meeting (see
Attachment 3). Mr. Seay was to discuss possible reductions in Price with the contractor, but has
suggested that the additional $89,152.16 deficit be split with the OPWA. (The OPWA portion
would be $44,576.08.)
Following discussion with the Trustees at the June 13, 2000 Work Session,
offered $15,000 toward the deficit. Due to increased costs above the en the City Manager has
engineer's estimate, lie has agreed to contribute an additional 15% in an amount of $4,541-96. Mr. Seay has
agreed to fund the remainder (equal to $69,610.20).
DEPARTMENT OF TRANSPORTATION APPROVAL:
'"10 C01IStRICtion documents have been reviewed and approved by the Oklahoma Department of
"ral'spOrt,ltion (ODOT). A letter request for approval to proceed with this c0lstniction was sent
to ODO'I'011 May 9, 2000 (see Attachment 4). formal written approval has yet to be received by
the city.
Page 3
Award of Bid
96`h Street North Improvements
Staff recommends Trustees award a bid for roadway improvements on Fast 96`h Street Forth
(froin the U S. Highway 169 overpass to 450 feet unrest of N. 119"' E. Avenue) to McGuire
B .others Construction, 'Tulsa. Oklahoma in an amount of $530,431090, Authorization to proceed
to be contingent upon receipt of formal approval by the Oklahoma Department of Transportation.
Cation.
A"lt "TACHM ,NT
1. Bid Documentation
2. Bid Tabulations
3e RC13 Bank commitments (setter elated April 20, 1000)
4, Letter from The SEAYCO Group, Inc. received June 13, 2000
5. setter to t7DOT dated May 9, 2000 requesting approval of the project
HCf-i'— '10--2000 14: '14 CA TY OF 01,,1CaSS0
CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918)272-2251
ENT'LQN
opelling Date:
Co-uncil/Trustee Approval'.
flee:
Number of Bids:
Bids Opened By-.
witfless.
wi-mess.
96"' Street 1 r h Roadwwy 1hyl3rovem wit
s
Bidder Tota],Sase Did
McGuixe Brothers constTuction $528,731 M
Tuba, OK
Magnum Construction $559,29M5
Broken Armw, OK
Cerfification:
913 272 4999 P.01
Attachment 1
e=,TABULATIONS
GEBSTREET NORTH ROADWAY l,a m aN7a
mSO ,OKLAHOMA
$448.07025 528,731M
Total AW-On U 559.297.65 $2,450.CG 9,704.00 Total aid $450,52025 530.431.20 571,047.65 6b--SI&13
April 20, 2000
Mr. Frank En6renner
RC B Bank
11633 East 86"' Street North
Owasso, OK 74055
RE: 96"' Street North Widening and Signalization
Dear Mr. Enzbrenner:
(91 8) 272-2251
FAX (91 8) 272-4999
This letter is to confirm agreements made between you and the City of Owasso/Owasso Public Works
Authority (OP WA) concerning financing portions of the subject project. The following items were
agreed:
1. RCB, Bank will construct a lane and sidewalk on the south side of 96"' Street No from the
proposed entrance to the existing U.S. Highway 169 southbound ramp. Cost of construction
will be based on the actual accepted project bid amount. The engineer's estimated cost of this
construction is $30,279.74.
2. RCB Bank will provide funding for signalizing the intersection at 96 1h Street North and North
121" East Avenue (entrance to the Oak Tree Industrial Park). Cost of the signalization at this
location is estimated to be $75,000. The OPWA will pay back RCB Bank the actual cost of
construction of the signalization without interest, if paid within three (3) years.
In order to award the construction contract for these items, the OP WA will need to receive the agreed
upon funds after review of bids and prior to award. It is expected that the contract will be awarded on
June 6, 2000.
If you require further information or have understandings other than that stated, please contact me at
272-2251.
CC: PLiblic Works Director
Attachment 3
18- Jan -00
RCB Sear
Owasso, Oklahoma
Preliminary Cost Estimate, RCB m South Side
ITEM
UNIT
NO. ITEM DESCRIPTION
$ 90,000.00
1 Site Preparation ... Mobilization �vA
LS
2 Unclassified Excavation
CY
3 Remove & Dispose Curb & Gutter
LF
4 Remove & Dispose Surface & Base Courso
Sy
5 Tack Coat
GL
6 HMAC Surface Course (Type Il)
TN
7 HMAC Binder Course (Type II)
TN
8 Crushed Stone Base
TN
9 8' Std. Curb & Gutter
LF
10 Pavement Markings - 4"
LF
11 Pavement Markings - Arrow White
lei
12 Pavement Markings -'ONLY' White
EA
13 Pavement Markings - White Stole Bar 12'
LF
14 "Traffic Control for Construction
EA
15 Permanent Traffic Control Signs
EA
16 Street Lighting Poles, Fixtures, Foundations, Wiring
EA
17 Concrete Sidewalk
SF
18 Stormwater Drainage
LP
19 Traffic Signals and Interconnect
38.00
96th Street and 129th East Avenue
LS
96th Street and U.S. 169 NB Off Ramp
LS
96th Street and U.S. 169 SB Off Ramp
LS
96th Street and 121st East Avenue
LS
96th Street and Garnett Road
LS
$ 80,000.00
ESTIMATED
ESTIMATED
$ 90,000.00
ESflee D
$
UNIT COST
QUANTITY
�
$ w
AMOUNT
$
23.18
1.�,$mF.�..��.
0
28.18
$
10.00
199
$
1,990.74
$
150
0
$
e
$
3.60
67
$
239.94
$
2.50
20
$
48.75
$
47.00
53
$
2,470.11
$
38.00
79
$
3,018.36
$
12.00
7€3
$
938.80
$
10.00
215
$
2,150.00
$
0.30
91
$
27.23
$
45.00
2
$
90.00
$
65.00
0
$
N
$
3.50
12
$
42.00
$
720.00
1
$
720.00
$
175.00
3
$
568.75
$
950.00
1
$
950.00
$
3.00
1075
$
3,225.00
$
40.00
1
$
6,700.00
$ 80,000.00
0
$ e
$ 90,000.00
0
$
$ 90,000.00
0
$ w
$ 75,000.00
0
$ m
$ 80,000.00
0
$ n
Construction Sub-Total:
23,202.87
Contingency @ 10%
LS
$ 2,320.29
1 $
2,320.29
Engineering Design and Surveys for Design
LS
$ 2,784.34
1 $
Construction Inspection / Survey Control
LS
$ 1,972.24
2,784.34
Utility Relocations and Adjustments
LS
$
1 $
1,972.24
Right of Way for Construction
LS
- ??
$
Not Included
m ??
Not Included
Non - Construction Sub - Total:
$
7,076.87
Project Total: $ 308279.74
JIJI-1-1-1-2000 11. - 17 cir OF 01,,)A9SO
=1�
91e 272 4999 P.02
RECEIVED
Roal Mutate Develop:=Lent
JUN 13 2000 1
101 Nor ffi loin Street
Bentonville, Arkanaw 72712
Phone: (501) 464-4661
Rax. (501) 464-4670
Yolus fi-Wy,
lhomw P. Smy
Cca Jewy Emanuel
Attachment 4
207 South Cedar
910 Box 180
Owasso, OK 74055
Kristine R. Spence, P. E.
Division VIR Traffic Engineer
Oklahoma Department of Transportation
P.O. Box 660
Tulsa, OK 74101
SUBJECT: Traffic Sigmal Installation
U.S. Highway 169 Southbound Off Ramp at 960' Sty eet North
Owasso Market
Dear Ms. Spence:
Would Wou rclease forward thi
approval for access to the site.
Attachment 5
C 0 1
ty
of
wasso
Kristine R. Spence, P. E.
Division VIR Traffic Engineer
Oklahoma Department of Transportation
P.O. Box 660
Tulsa, OK 74101
SUBJECT: Traffic Sigmal Installation
U.S. Highway 169 Southbound Off Ramp at 960' Sty eet North
Owasso Market
Dear Ms. Spence:
Would Wou rclease forward thi
approval for access to the site.
Attachment 5
Jun 16 00 12:42p the seako group 501-464-4670 P<2
W"e SEWO Gronp, im,
Mr. Larry Mitchell
city mamger
City ofd so
207 South cedar
OWMO, Oklgloma 74055
V's Fac 11 (918) 272-4999 and MWA Defivejy
Real Estate Development
W I North mWn. Street
Bentonville, &kaxlsas 72712,
P110ne: 1501) 464-4661
Pax: (501) 464-4614
June 16,200o
Re- Contribution by a owgm Market I G the
t® "I Stmt North (the "PrOjcd") id Owasso, 01dahome . Publk Improvemcats
Dear 1.,yo
In the event that you have MY questims: or SV99cstim, please do not hesitate to cont-ac.t tree at yom
Convenience.
Cordially,
Y
Thomas P. S