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Home My WebLink About2000.07.11_Worksession AgendaTYPE OF MEETING: Special DATE: July 11, 2000 TIME: 5 :30 p.m. PLACE: Owasso City Fall Lower Level Conference Room Notice and agenda filed in the office of the City Clerk and posted on the City Mall bulletin board at 4 :00 p.m. on Friday, July 7, 2000. L Call to Order Mayor Williams 1 Discussion Relating to Water Customer Transfer. Mr Mitchell. Attachment #2 Discussion Relating to Landco Letter of Intent. Mr Mitchell Attachment #3 Owasso City Council July 11, 2000 Page 2 4. Discussion Relating to Early Demolition of Odd Fellows Building. Mr Mitchell 5. Update Relating to New Radio System. Chief Allen Attachment #5 6, Discussion Relating to Utility Billing Proposals, Ms Bishop Report from City Manager Mr Mitchell 8. Demonstration of _Emergency Preparedness Software Mr Rooney Owasso City Council July 119 2000 Page 3 TO: THE HONORABLE MAYOR & CITY c , CITY O ?'V L5, SO CITY CLERK Information and discussion relating to the following issues is planned for the City Council work session on Tuesday, July 11`h at 5;30 p.m. in the City Hall Lower Level Conference Room. 1 e Discussion Itelatin to Waterustoxnex 'Transfer Kr Kitchell will discuss with the Council a proposal from two developers to exchange areas between Dural Water District #3, Washington County and the City of Owasso relative to water usage. Residential customers, as well as commercial areas would be affected by the exchanges ISSN; The original proposal contemplated a straight residential customer exchange between two developers (okolosky /Williams)° The latest correspondence from Dural Water District #3, Washington County indicates that a small business park (Mines) is now incorporated into the development proposal, ie Discussion RelatmOr to Landco Letter of Intent - At the April 11 " Work Session, .flan Blaksley approached the Council with a request that he be allowed to purchase the area when yardwaste is now being dumped, Kr Kitchell will discuss a proposed Letter of Intent. See attachment #30 issuj : 'rho idea of the Letter of Intent came from Kr Blaksley (Landco) as a result of the City's delay in providing adequate; utility survey data, The City recently secured the sullrey information needed to plot utility locations and can proceed with the valance of any contractual matters that remain unresolved, 4. Discussion Relating to New Radio System® Chief Allen will brief the Council on the status of the new radio system. See Attachment #S m memorandum from Chief Allen. Discussion Relating to. Utili Billin Proposals ® Ms Bishop will discuss the proposals received to outsource utility billing. If the discussion is favorable, an item for approval of a vendor will be placed on the July 18 "' ®PWA agenda. 6. Demonstration of Emergency Preparedness Software - Mr Rooney will demonstrate the software the City has received relating to area weather. Rural Water District No. 3 RECEIVED Washington County, Oklahoma JUN j 6 zwo P.O. Box 70 Collinsville, Oklahoma 74021-0070 Tel. 371-2055 FAX 371-3864 MIJ I I twiv'n "--tLj 7MT7M City of Owasso P.O. Box 180 Owasso, Oklahoma 74055 RE: Approximately 30 acres owned by D.M. Sokolosky and David Vines; and approximately 30 acres owned by Buford Williams. This letter is to inform you of the Board of Directors for Washington Co. RWD #3 decision. The Board agrees to a trade between the two developments. The two pieces of property are approximately the same size in acreage, Buford Williams has asked for his property to be released from the district and to be served by the City of Owasso regarding water services. The new area to be a new phase of Country Estates. D.M. Sokolosky has asked if the District would be willing to serve water to his and David Vines properties, located between 106 and 11641 Street North on the east side of 971h East Ave. (Mingo Rd.), to be released from the City of Owasso to Washington Co. RWD #3. The Board of Directors has approved this trade pending the approval of Rural Development, District Engineer, Dennis odo; City of Owasso and any legal paperwork necessary. Thank You, a - q-041 e_j # Jerry Garnmill District Manager JGT/pm Mr. Sokolosky P.O. Box 8 Owasso, Ok. 7401 Duar Mir. Sokojosky, As to the lot layout that you dropped off at our Office Friday May 5,h, 2000. it is my understanding you are seeking information from Wasbington County Rural Water District #3 about water lines located between 106'h and 116 " Street North. Thank-you Jerry Cvanvnili District Mlanage.r cc, Larry Mitcbell City of Owasso P.O, Box 180 Owasso, Ok. 74055 JG/pM To: City of Owasso, City Manager Re: Metro Heights Addition, Tulsa County I respectfully submit a request to be released from the City of Owasso to the Washington County Rural Water District #3 for water usage service in the Metro Heights Subdivision. Legal discription as follows: D.M. olosky, Dev oper Owasso, Oklahoma LEGAL DESCIUPTION PAHP .4 ShRM0 FENCE •(fe.r[ gGRn(W IS O.P' H h 08 E Of VwC9CAfS [waR' I 1'1-11:' 0—VU wNf "I'C( UtlairvYdlNla 1 - t TRACY C ' 552°56 B S 96 °39'09° / TMIA 1' ^� Ft SEY SCY 3/0° TRACT B PAIMERF v 6r T � >� ry l � o �e F PRUPEH,Y siF.6; OAR(i MFR 1Svi;;( 663° 0' !K o SIRAr1,)N �i8 °10�Qi' 4Vo.�.- .�,.o° i. ' BAHO rr.AC PCNa � �. �t SAP eEF!Gt I:t)Nr�tN Ib ( b i f1AhV MINI P(Nm[ CCY2riER Cr PRGWEA P'Y El +I ±. p§ 14 19 3' TY Gr b/ - F[taf.[ C✓NEY. PRtvcRPY I. YE Is ta.z' e c� r rc i PN99[PPY SN<6 ' p a � 616 I /� � 1� 3 /a°PaP 4l �_ 1 dB 511-10 PO 01AU ME Fula W ,,,,F� 2I 8'r 6EPt C 3CH IS - F. °6 ° SPA N 70Fd 1' ed S' , rl & J8.6' f F(4b v^fEl :ii CGWNtR I: [B PROP[R PY 612ER `� 26°58' :r.•, 4 0� 6��A UC 6•r4!N +ERPf 61N!' FCO S /a° aN �4 .61 B 200. 0 5'n COANER OF _ °°PP Cb W 6A..dd —^SiP NI: 1!t °t6 111 SCY Pu dlowl CF \ \ \ \i PNACP ® Epe st S 88.35'8- Vl 7111 6111€ SECTiOpi '/ w d Pie C78�® POIPIP Oi PER 4'OF 10d 86d OEUPIN'T E)CCRIN14C TRACY A TRACT 8 1 ®6th Street North i &C3 Ld N 0 iCNfC CJRNCR I� IO I'N A 116 f' Cd° NNOO[F PY 6wi[ ---_ —.'I•E CGMr.fk OF' SET J /p° " G6bg RNM67lC 6U ;��nlis.deran ,•.� > a� April 07, 2000 ATTENION: CITY MANAGER LARRY MITCHELL DEAR MR, MITCHELL, A & W LAND DEVELOPMENT, INC., RESPECTFULLY REQUEST PERMISSION To USE OWASSO CITY WATER, ON PHASE FIVE OF COUNTRY ESTATES, SINCERELY, BUFORD WILLIAMS PRESIDENT City of O o O n 1.= Larry Mitchell PO Box 0 Owasso, OK 74055-011 Landco Construction Company, R. R l ;, Blaksley North Mingo Valley Expressway O 74055 Purchase of Property by LANDCO LETTER OF INTENT This of intent into this of June, 00 by and between the L.L.C. City of Owasso/Owasso Public Works Authority and Landco Construction Company, H with the hi €i CEO, 1m The panties agree that ,;arndco is desirous of purchasing and the City of Owasso/ A is desirous of selling what are known at sewer lagoon ponds 1 and U2. The parties agree that the purchase price for the property is $200000 per acre. 2. The parties agree that certain due diligence is required by each in order to verify certain facts, including ownership, legal descriptions and future planning. 3. The panties agree that each shall have a reasonable time, not to exceed 4 days, within which to complete due diligence. o The panties agree to execute a contract for sale of the property upon completion of due diligence at the agreed upon price in accordance with the terms and conditions more fully set out therein as negotiated® S. This letter of intent shall be binding upon and inure to the benefit of the parties hereto and their® personal representatives, heirs, successors in interest and assigns. m t« >?r \ \�� \�f52dt :6d��. ,, \, :.�� \�,�$ ley, Manager THE THE HONORABLE MAYOR AND CITY COUNCIL CITY OF O M FROM: BO; ALLEN i FIRE W.6,111 . ; 1. Ulu, M In July 1998 a contract for services for a police and fire communication systems was awarded to EIS Communications. The following is a list of the scope of services: 1, Complete the application process that will be required for filing and acquisition of frequencies. 2e Select site(s) for radio system towers. 3. Prepare the bid specifications -- to include warranty coverage. 4e Organize and facilitate a pre -bid meeting with interested vendors. 5e Determine the exact modifications and specifications that will be needed for the dispatch center, 6. Participate in the selection process of a final bidder for the selection of equipment and services, 7e Train police and fire personnel on the use and operation o6°the radio system. 8, Assist with the programming and setup of the new system: 90 Oversee the installation of the system to insure that quality worlmanship is used. 10. Train a person designated as the radio system manager to tape care of the internal programming and operating of the radio system, 11. Insure all components of the proposed communications system are completely operative, To date all of the services have been completed. As listed in Item 6, the bidder selected to provide the equipment was Total Radio Inc. Total Radio was awarded their contract on February 16, 1999 in the amount of $167,293.00 for 50 hand held, 50 mobiles, new repeaters, and all installation and labor. As of June of this year, all 800 MHz radios have been installed in both Police and Fire Departments and the system is working above our expectations. T' Currently, our radio tower is the 100-foot water tank just south of the new Wal-Mart. This site provides adequate coverage, but we have experienced a few areas where no radio communication can be received or transmitted. However, as you are aware, this year the City of Owasso has signed an agreement to allow a 250-foot tower to be constructed next to the 100 -foot water tank. The new tower will eliminate any areas of non - communication and extend our coverage area. Date Vendor M Item Amount 08/13/99 Apco Inc' Radio license $ 13&00 08/25/99 Apco Inc, Radio license 425.00 10/08/99 Feller & Hickman legal services 813,53 11/09/99 Keller & Hickman legal services 113,01 01/12/00 Current Electric rewriting 261,06 06/20/00 Total Radio radios 1293,00 06/30/00 Total expenses Encumbrances EIS Comm Total Radio 3 COMMUNICATIONS N COMMITTEE- consulting new antennas f { t. 14,376,74 Committee Chairman, Deputy Fire Chief Mark Stuckey; Deputy Police chief Cliff Motto; and Communications Supervisor Bill Allen have been assigned to the communications committee, A few of their responsibilities will bee 1. Determine additional equipment needs, 2. Design the new dispatch (new City Hall &. Police Building). 3, Establish mutual aid radio communication with surrounding departments. 4. Develop a radio Incident Management System. 5. .Approve any internal programming that is required. The 450 MHz system that was removed from the Police and Fire Departments and is currently being stored at the Fire Department, Robert Carr is in the process of installing the 450 MHz radio in his Departments assigned vehicles. If you have any questions, I will be available at your convenience. 1. Total Radio, Inc. Equipment /Services Quote 1 Zone Assignments co M cc I =15.7,75M747T Name -Cliff Laverty Emp 4 0001 Position Technical Manager Region Tulsa Department Corporate Email CliffgI@a0I.CDM Quat's No> 6260001 EQUIPMENT/ SERVICES QUOTE Dates (—t--Irst Contact —OMSM-00 Quote issued 061271200C AcceptiReject I Product/Service Name t' Quantfty I PrIce TOTAL DB810K-XT I 2 SIA0933 1 $2,218.67 LDF5-5M 71&'HELIAX CABLE 550 d SC19 1 $2,302.14 L5NF. 718' CONNECTORS 4 $55-001 $220.00 204989-2 GROUND KITS 4 , S20,73 $82.91 RDN4342A, 7 /S" HOIST GRIPS 2 $31,11 5223 RKN4013A, L4NMNM JUMPERS 2 $7611 $15623 718" HANGAR KITS 17 i $3817 $64691 ANTENNA SIDE MOUNT BRACKET 1 $200,00 S200.00 LABOR TO INSTALL 2 ANTENNAS, TRANSMISSION LINES, & TOWER TOP PREAMP I $1,695.00 51.69E00 LABOR TO RELOCATE STARTSITE SYSTEM FROM OLD SITE TO NEW TOWER LOCATION, a 1 $980.00 $980.00 iNCLUDES ALL GROUNDING. INTERFACING TO TELCO, OPTIMIZATION, & CHECKOUT. NOWFIT11-4--pw w-r-IRMATTI Address city ZIP Phone Company City of Owasso Owasso State OK Email Fax Discount Taxes Tulsa Shipping S&H nmmff� Notes rihis quote does not Include any applicab Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone I one 2 PD Fire Regional PD Patrol Supervisor I Department FIRE FIRE State Mutual Aid FD Talkgroups TalkGroups I Talkgroups Talkgroups Talkgroups at' Aid ATG T80001 ATG T80001 ATG T80003 ATG T80005 ATG T80005 7605 5822 150 BASE 678SZV5979 102 FD 7447 159 EASE 6003 104 FD 7433 154 BASE 5961 106 FD 7490 175 EASE 5973 107 FD 7436 176 BASE 6012 106 FD 5609 151 BASE 5960 114 FD 5966 117 FD 6032 119 FD 7605 8737 152 PD 6010 120 FD 7437 163 PD 5987 123 FD 7426 164 PD 5968 125 FD 7500 165 PD 5951 129 FD 5632 166 PD 6011 135 FD 7475 160 PD 6023 140 FD 6359 172 PD 5942 142 FD 7499 156 PD 6202 148 FD 7430 153 PD 5993 101 FD 5915 166 PD 5964 103 FD 6346 174 PD 6016 105 FD 7453 157 PD 5991 109 PD 7481 161 PD 5975 110 PD 6360 170 PD 5959 111 PD 7429 167 PD 6006 112 PD 6361 169 PD 5992 113 PCB 6312 171 PD 5963 113 PD 7496 155 PD 5964 115 PD 7497 156 PD 5966 116 PD 7495 162 PD 5960 121 PD 7491 177 PD 5947 122 PD 6313 173 PD 6024 124 PD 7485 162 PD 6053 126 PD 6311 185 PD 5981 127 PD 7511 198 PD 6017 128 PD 7482 179 PD 5982 130 PD 7487 180 PD 5990 131 PD 7484 181 PD 5936 132 PD 6352 197 BASE FD 5965 133 PD 7522 195 FD 5973 134 PD 7524 196 FD 5937 '136 PD 7489 194 FD 5940 137 PD 6310 200 FD 5943 138 PD 5816 186 FD 5958 139 PD 6314 193 FD 5944 141 PD 7483 199 FD 5994 143 PD 7512 167 FD * 6019 144 PD 8754 188 FD * 5988 145 PD 8757 189 FD * 7201 146 PD 8756 191 FD * 7856 147 PD 5315 190 FD 6025 149 FD 7432 192 F® 673 6006 201 7492 173 F® 7440 202