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Home My WebLink About2013.01.08_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEWED OWASSO PUBLIC WORKS AUTHORITY 'JAN Q TYPE OF MEETING: Regular Cy Clerk's Ufficg DATE: January 8, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p.m. on Friday, January 4, 2013. Sherry Bishop, City C rk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable a A. Approval of the Minutes of the December 18, 2012 Regular Meeting Attachment # 3 -A B. Approval of Claims, Attachment # 3 -B 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 18, 2012 The Owasso Public Works Authority met in regular session on Tuesday, December 18, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, December 14, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:04 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 4, 2012 Regular Meeting and the December 11, 2012 Joint Special Meeting B. Approval of Claims C. Acknowledge Receipt of the Monthly Budget Status Report Ms. Moberly moved, seconded by Dr. Kelley, to approve the Consent Agenda with claims totaling $384,617.85. Also included for review was the payroll payment report for 12/01/2012. YEA: Brown, Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL TO PURCHASE A USED BACKHOE AND THE DECLARATION OF THE INOPERABLE BACKHOE AS SURPLUS EQUIPMENT Owasso Public Works Authority December 18, 2012 ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL TO PURCHASE A USED BACKHOE AND THE DECLARATION OF THE INOPERABLE BACKHOE AS SURPLUS EQUIPMENT Tim Doyle presented the item recommending approval to purchase one (1) used 2008 John Deere 310SJ loader /backhoe in the amount of $36,761 from Yellowhouse Machinery Company of Sand Springs, Oklahoma, and further recommends declaration of the inoperable 1997 Ford 555E backhoe as surplus equipment, to be utilized as a trade -in valued at $6,766, reducing the purchase price to $29,995. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve the purchase, as recommended. YEA: Moberly, Ross, Brown, Kelley, Bonebrake NAY: None Motion carried 5 -0. ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF AN AGREEMENT FOR GAS FACILITIES RELOCATION WITH OKLAHOMA NATURAL GAS COMPANY Roger Stevens presented the item recommending authorization for the OPWA Manager to execute an Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and the OPWA for the East 96th Street North, 129th East Avenue to 135th East Avenue Project. Staff further recommends authorization for the OPWA Manager to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $182,536 prior to commencement of construction and if it is determined by the OPWA Manager that the revised estimate no longer fits within the City budget. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve and authorize the agreement, as recommended. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0. ITEM 7 REPORT FROM OPWA MANAGER Mr. Ray announced that the Sam's Construction Project has begun. There will be a meeting at Owasso First Assembly on Thursday, December 20 at 6:30 p.m. with the Sam' engineer regarding infrastructure plans. ITEM 8 REPORT FROM OPWA ATTORNEY No report ITEM 9 NEW BUSINESS None Owasso Public Works Authority ITEM 10 ADJOURNMENT Mr. Brown moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Brown, Kelley, Ross, Moberly, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:22 p.m. Ashley Hickman, Minute Clerk December 18, 2012 Doug Bonebrake, Chairman Claims List 1/8/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK LOWES- LIGHTS 65.94 JPMORGAN CHASE BANK LIGHTING INC -REP PW LIGHT 289.70 HALL, ESTILL, HARDWICK, GABLE, LEGAL - WASHINGTON COUNTY 30,586.60 HALL, ESTILL, HARDWICK, GABLE, LEGAL- WASHINGTON COUNTY 1,010.35 JPMORGAN CHASE BANK EQUIP ONE -LIFT RENTAL 550.00 JPMORGAN CHASE BANK PAM DIST -PROX CARDS 100.00 JPMORGAN CHASE BANK LOCKE -PW BACK LOT LIGHTS 117.24 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 164.97 JPMORGAN CHASE BANK CHARACTER CALENDARS 55.44 JPMORGAN CHASE BANK BAILEY RANCH - CHARACTER 199.99 JPMORGAN CHASE BANK LOCKE- PHOTOCELL 20.10 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 37.50 ZEE MEDICAL, INC REPLENISH FIRST AID KITS 80.60 AT &T CONSOLIDATED PHONE BILL 483.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 80.41 UNIFIRST HOLDINGS LP 6. UNIFORM RENTAL 52.01 TOTAL OPWA ADMINISTRATION 46,406.12 UTILITY BILLING CHRISTOPHER JAMES GARCIA METER READER 281.25 TYRONE EUGENE DINKINS METER READER 229.50 KATHLEEN A BALSIGER METER READER 251.55 TYRONE EUGENE DINKINS METER READER 582.45 TODD C. KIMBALL METER READER 661.50 TRACY HARLIN METER READER 254.25 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,440.14 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,428.76 TOTAL UTILITY BILLING 6,129.40 WATER SPRINT SPRINT CARDS 79.98 SCHUERMANN ENTERPRISES, INC VALVE REPAIRS 470.80 CITY OF TULSA DEPT OF FINANCE LAB SVCS -WATER ANALYSIS 500.00 TULSA ASPHALT, LLC ASPHALT - STREET REPAIR 129.87 JPMORGAN CHASE BANK ADVANCE AUTO - MIRROR 3.19 JPMORGAN CHASE BANK OREI LLY-ANTI FREEZE 65.94 JPMORGAN CHASE BANK MILLCREEK- FORMING 18.27 JPMORGAN CHASE BANK MILLCREEK- FORMING 15.29 JPMORGAN CHASE BANK DESERT DIAMOND -SAW BLADE 172.00 TWIN CITIES READY MIX, INC CONCRETE 117.50 JPMORGAN CHASE BANK LOWES -IP CAP 5.95 JPMORGAN CHASE BANK SPEEDTECH -LIGHT BAR 899.95 JPMORGAN CHASE BANK EQUIP ONE -RENT JK HAMMER 55.00 JPMORGAN CHASE BANK HD SUPPLY -METER FITTINGS 291.32 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 1,424.00 Page 1 Claims List 1/8/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK HD SUPPLY - VALVES FOR LEAK 6,169.02 JPMORGAN CHASE BANK EQUIP ONE -PIPE THREADER 5.00 JPMORGAN CHASE BANK EQUIP ONE - PROPANE TANK 63.22 USA MOBILITY WIRELESS, INC PAGER USE 87.50 JPMORGAN CHASE BANK UNITED FORD - WIRING BRCKT 92.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 TWIN CITIES READY MIX, INC CONCRETE 90.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.97 TOTAL WATER 10,846.54 12" WATER LINE - 106TH ST JPMORGAN CHASE BANK GREENHILL- SCREENINGS 620.56 TOTAL 12" WATER LINE - 106TH ST 620.56 WASTEWATER TREATMENT JPMORGAN CHASE BANK BUMPER TO BUMPER - SUPPLIES 79.66 JPMORGAN CHASE BANK LOWES- LAMP /POLE 58.47 JPMORGAN CHASE BANK MOHAWK- HYDRATED LIME 75.00 SCHREIBER CORP REPAIR PARTS 804.00 JPMORGAN CHASE BANK LOWES - BOLTS /NUTS/WASHERS 36.36 JPMORGAN CHASE BANK LOWES -GATE OPENERS 69.94 JPMORGAN CHASE BANK OREILLY - HYDRALIC HOSE 20.30 JPMORGAN CHASE BANK GREEN CO- SLUDGE TESTING 40.00 SPRINT SPRINT CARDS 39.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 75.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 64.92 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,205.74 AT &T CONSOLIDATED PHONE BILL 222.11 USA MOBILITY WIRELESS, INC PAGER USE 26.10 TOTAL WASTEWATER TREATMENT 3,818.21 WASTEWATER COLLECTION: USA MOBILITY WIRELESS, INC PAGER USE 43.50 JPMORGAN CHASE BANK J &R EQUIP- REPAIR CAMERA 2,151.19 JPMORGAN CHASE BANK J &R EQUIP -REP CAMERA UNIT 1,065.81 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.34 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 54.99 JPMORGAN CHASE BANK HD SUPPLY - REPLACE HOOK 27.95 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 331.14 JPMORGAN CHASE BANK HOME DEPOT- BATTERIES 20.96 TOTAL WASTEWATER COLLECTIONS 3,834.20 REFUSE COLLECTIONS JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPPING 6,897.50 JPMORGAN CHASE BANK BUMPER TO BUMPER - CIRCUIT 18.50 THE METROPOLITAN ENVIRONMENTAL TRUS M.E.T. MEMBERSHIP DUES 3,478.47 Page 2 Claims List 1/8/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... JPMORGAN CHASE BANK CUMMINS - ENGINE REPAIR 7,632.21 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK BUMPER TO BUMPER - ANTIFZE 29.99 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 8,037.43 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 AT &T CONSOLIDATED PHONE BILL 37.02 USA MOBILITY WIRELESS, INC PAGER USE 61.19 TOTAL REFUSE COLLECTIONS 26,309.30 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 37.01 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R /O'S 4,656.20 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPPING 1,935.29 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 NATIONAL WASTE & DISPOSAL, INC. COMPACTOR RENTAL 190.80 JPMORGAN CHASE BANK LOWES- REPAIR AUTO GATES 36.55 JPMORGAN CHASE BANK LOWES - KEDPAD /REMOTE 74.94 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 857.98 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 4,387.57 YELLOWHOUSE MACHINERY CO OF OK 2008 JOHN DEERE BACKHOE 29,995.00 TOTAL RECYCLE CENTER 42,193.30 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,159.17 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -L /01 C 6,409.91 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L /04 21,062.54 THE BANK OF NEW YORK TRUST CO 212423/FAP1 00002-L/1 0 7,342.60 THE BANK OF NEW YORK TRUST CO 618710/ORF010002 -L /01 B 11,824.50 THE BANK OF NEW YORK TRUST CO 799420/ORF090007CW/09C 23,361.34 THE BANK OF NEW YORK TRUST CO 799413/FAP120011- L/12 -02B 10,510.00 THE BANK OF NEW YORK MELLON NOTE 2009 B 500.00 THE BANK OF NEW YORK MELLON NOTE 2009 C 500.00 THE BANK OF NEW YORK TRUST CO 618719/ORF990008 -L/99B 3,583.46 TOTAL OPWA DEBT SERVICE 121,253.52 FUND GRAND TOTAL 261,411.1 OPWA STF DEBT SERVICE R TRUST SERVICES SERIES 2008 NOTE 99,676.67 THE BANK OF NEW YORK TRUST CO 1628924/07 NOTE 138,227.00 TOTAL OPWA STF DEBT SERVICE 237,903.67 FUND GRAND TOTAL 237,903.6 Page 3 Claims List 1/8/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl OPWA ST SUB - DEBT SERV TYANN DEVELOPMENT COMPANY, INC SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT DEVELOPMENT AGREEMENT 41,514.32 50,693.92 TOTAL OPWA ST SUB - DEBT SERV 92,208.24 FUND GRAND TOTAL 92,208.2 OPWA GRAND TOTAL $591,523.06 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/15/12 Payroll Expenses Total Expenses 8,372.64 4,337.60 10,553.82 11,694.64 4,608.13 1,875.00 8,831.64 938.21 12, 531.70 7,447.66 17,966.57 19,888.34 7,689.30 2,086.50 14,425.39 1,807.31 FUND TOTAL 51,211.68 83,842.77 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/29/12 Department Payroll Expenses Total Expenses OPWA Administration 8,386.39 12,633.66 Utility Billing 4,337.60 7,499.83 Water 10,619.58 18,150.99 Wastewater 13,027.27 21,593.70 Wastewater Collection 4,766.13 7,916.41 Santa Fe Lift Station 1,325.00 1,474.46 Refuse 9,622.22 15,466.08 Recycle Center 1,046.96 1,950.53 FUND TOTAL 53,131.15 86,685.66