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Home My WebLink About2013.01.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY 1AI TYPE OF MEETING: Regular DATE: January 15, 2013 City Clerks Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, January 11, 2013, z&W 6448D Sherry Bishop ity Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the January 8, 2013 Regular Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 8, 2013 The Owasso Public Works Authority met in regular session on Tuesday, January 8, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, January 4, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:12 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 18, 2012 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $591,523.06. Also included for review were the payroll payment reports for 12/15/2012 and 12/29/2012. YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Ms. Moberly moved, seconded by Mr. Ross, to adjourn the meeting. YEA: Brown, Kelley, Ross, Moberly, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:12 p.m. Ashley Hickman, Minute Clerk January 8, 2013 Doug Bonebrake, Chairman Claims List 1/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 191.46 CITY GARAGE LABOR /OVERHEAD - DEC, 201 216.66 JPMORGAN CHASE BANK WILLIAMS PLUMBING -SVCS 250.00 JPMORGAN CHASE BANK FIZZO -PARTS 24.70 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 218.13 UNITED STATES CELLULAR CORPORATION CELL BILL 59.59 JPMORGAN CHASE BANK INCSTORES -PW FLOORING 4,496.08 JPMORGAN CHASE BANK AMAZON -GUST SERV TRN BOOK 23.94 TOTAL OPWA ADMINISTRATION 5,583.38 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,244.22 TODD C. KIMBALL METER READER 472.50 KATHLEEN A BALSIGER METER READER 546.30 TOTAL UTILITY BILLING 2,263.02 WATER FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2012 1,418.79 JPMORGAN CHASE BANK MILL CREEK - SUPPLIES 11.30 CITY OF TULSA UTILITIES WATER 85,384.57 CITY OF TULSA UTILITIES WATER 111,620.17 OWASSO TOP SOIL DIRT FOR DRESS UPS 40.00 TWIN CITIES READY MIX, INC CONCRETE 573.00 JPMORGAN CHASE BANK SW TRAILERS -WHEEL CHOCK 23.00 JPMORGAN CHASE BANK GREENHILL- CRUSHER RUN 163.64 JPMORGAN CHASE BANK LOWES -BAGS FOR SAMPLES 30.56 CITY GARAGE LABOR /OVERHEAD - DEC, 201 1,000.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.47 CITY GARAGE VEH & TRUCK PARTS - DEC, 231.55 JPMORGAN CHASE BANK FIZZ -O WATER -REG WATER 19.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 106.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.47 TOTAL WATER 200,718.08 WASTEWATER TREATMENT JPMORGAN CHASE BANK NCL- NALGENE BOTTLES 160.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.02 CITY GARAGE VEH & TRUCK PARTS - DEC, 210.77 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 69.35 CITY GARAGE LABOR /OVERHEAD - DEC, 201 583.33 JPMORGAN CHASE BANK LOWES -PORT GENERATOR 33.75 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,689.32 JPMORGAN CHASE BANK HUTHEL -WET TEST 925.00 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 322.20 Page 1 Claims List 1/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMENT.. JPMORGAN CHASE BANK OWASSO ALL - BATTERIES 47.00 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2012 373.18 TOTAL WASTEWATER TREATMENT 5,534.59 WASTEWATER COLLECTION! FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2012 781.41 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 474.93 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.31 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE LID 81.25 JPMORGAN CHASE BANK LOWES -KEYS 5.34 JPMORGAN CHASE BANK J &R EQUIP- CAMERA WHEELS 621.22 JPMORGAN CHASE BANK FASTENAL -HARD HATS 36.12 JPMORGAN CHASE BANK LOWES -LOCKS /KEY CHAINS 21.88 CITY GARAGE LABOR /OVERHEAD - DEC, 201 833.33 CITY GARAGE VEH & TRUCK PARTS - DEC, 145.76 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 159.79 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 264.79 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.34 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED DEC, 2 82.45 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.34 JPMORGAN CHASE BANK ATWOODS - BOOTS /MCCLURE 109.99 JPMORGAN CHASE BANK ATWOODS- BOOTS /CRAWFORD 129.98 TOTAL WASTEWATER COLLECTIONS 3,826.99 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 2,767.00 TOTAL SANTA FE LIFT STATION 2,767.00 RANCH CREEK I NTERCEPTO11 KELLOGG ENGINEERING, INC JENGINEERING SERVICES 21,985.00 TOTAL RANCH CREEK INTERCEPTOR 21,985.00 REFUSE COLLECTIONS UNITED STATES CELLULAR CORPORATION CELL BILL 59.59 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED DEC, 2 188.71 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2012 6,472.46 JPMORGAN CHASE BANK B &M EXHAUST - REPAIRS 209.95 CITY GARAGE VEH & TRUCK PARTS - DEC, 3,517.98 CITY GARAGE LABOR /OVERHEAD - DEC, 201 3,333.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 TOTAL REFUSE COLLECTIONS 13,859.02 RECYCLE CENTER CITY GARAGE LABOR /OVERHEAD - DEC, 201 166.66 CITY GARAGE VEH & TRUCK PARTS - DEC, 75.18 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 Page 2 Claims List 1/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl RECYCLE CENTER... UNIFIRST HOLDINGS LP NATIONAL WASTE & DISPOSAL, INC. UNIFORM RENTAL RECYCLE GLASS ROLL OFF 10.98 200.00 TOTAL RECYCLE CENTER 463.80 FUND GRAND TOTAL 257,000.8 OPWA GRAND TOTAL $257,000.88 Page 3 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of December 31, 2012 *Amount may change. MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 363,015 3,006,276 4,885,000 61.54% Wastewater 273,731 1,633,825 3,426,000 47.69% Refuse & recycle 142,204 912,406 1,852,400 49.26% Other fees 37,542 210,620 435,100 48.41% Interest & other 3,651 223,440 220,300 101.43% TOTAL OPERATING REVENUES 820,142 5,986,567 10,818,800 55.33% OPERATING EXPENSES: Personal services 166,552 1,068,673 2,318,577 46.09% Materials & supplies 215,637 1,969,174 3,325,970 59.21% Other services 161,458 773,520 1,705,728 45.35% Capital outlay 1,850 48,506 929,020 5.22% Debt service 142,345 1,676,957 2,889,000 58.05% TOTAL OPERATING EXPENSES 687,842 5,536,831 11,168,295 49.58% REVENUES OVER EXPENSES 132,300 449,736 (349,495) - 128.68% TRANSFERS IN (OUT) Transfers in - 117,550 238,200 49.35% Transfers out (100,000) (353,558) (400,000) 88.39% TOTAL TRANSFERS (100,000) (236,007) (161,800) 145.86% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 60,881 612,922 - #DIV /0! Expenditures of OWRB Debt (62,124) (617,253) (210,000) 293.93% TOTAL OWRB PROCEEDS AND EXPENDITURES (1,243) (4,330) (210,000) NET INCOME (LOSS) 31,057 209,398 (721,295) WORKING CAPITAL - Beginning Balance 2,953,817 2,953,817 WORKING CAPITAL - Ending Balance 3,163,214 2,232,522 *Amount may change.