HomeMy WebLinkAbout2013.01.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO PUBLIC GOLF AUTHORITY i
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TYPE OF MEETING: Regular SAN 1. 2013 k
DATE: January 15, 2013 Ib/ r; erk's mace.
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, January 11, 2013.
Sherry Bisho1/7
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Clerk
AGENDA
1. Call to Order
Chairman Doug Bonebrake
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.
A. Approval of the Minutes of the January 8, 2013 Regular Meeting
Attachment # 3-A
B. Approval of Claims
Attachment # 3-B
C. Receipt of the Monthly Budget Status Report
Attachment # 3-C
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPGA Manager
A. Bailey Ranch Golf Club Monthly Status Report
6. Report from OPGA Attorney
New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
8. Adjournment
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 8, 2013
The Owasso Public Golf Authority met in regular session on Tuesday, January 8, 2013 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on January 4, 2013.
ITEM 1 CALL TO ORDER
Chairman Bonebrake called the meeting to order at 8:12 p.m.
ITEM 2 ROLL CALL
PRESENT ABSENT
Doug Bonebrake, Chairman
Chris Kelley, Vice Chairman
Jeri Moberly, Trustee
Patrick Ross, Trustee
Charlie Brown, Trustee
A quorum was declared present
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the December 18, 2012 Regular Meeting
B. Approval of Claims
Mr. Ross moved, seconded by Mr. Brown, to approve the Consent Agenda with claims totaling
$10,766.99. Also included for review were the payroll payment repor is for 12 /15/2012 and
12/29/2012.
YEA: Brown, Ross, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 5-0
ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action required
ITEM 5 REPORT FROM OPGA MANAGER
No report
ITEM 6 REPORT FROM OPGA ATTORNEY
No report
Owasso Public Golf Authority
ITEM 7 NEW BUSINESS
None
ITEM 8 ADJOURNMENT
Dr. Kelley moved, seconded by Ms. Moberly, to adjourn the meeting.
YEA: Kelley, Ross, Brown, Moberly, Bonebrake
NAY: None
Motion carried 4-0 and the meeting was adjourned at 8:13 p.m.
January 8, 2013
Doug Bonebrake, Chairman
Ashley Hickman, Minute Clerk
2
Claims List
1/15/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPGA
JPMORGAN CHASE BANK
OAKLEY-MERCHANDISE
130.95
JPMORGAN CHASE BANK
OAKLEY-MERCHANDISE
173.06
JPMORGAN CHASE BANK
GRT PLAINS-BEVERAGE ORDER
172.70
JPMORGAN CHASE BANK
AMAZON-FOOD
37.88
JPMORGAN CHASE BANK
BUSHNELL-MERCHANDISE
433.69
JPMORGAN CHASE BANK
SYSCO-FOOD
377.22
TOTAL OPGA 1,325.50
CART OPERATIONS JUSTICE GOLF CAR CO INC CART PARTS 244.20
TOTAL CART OPERATIONS 244.20
COURSE MAINT
JPMORGAN CHASE BANK
PROF TURF-BEARINGS
47.24
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
17.79
JPMORGAN CHASE BANK
ALTEC-WOOD CHIPPER KNIVES
336.82
JPMORGAN CHASE BANK
LOWES-SPRAY PAINT
31.71
JPMORGAN CHASE BANK
CLASSIC GOLF-BUSHINGS
119.78
JPMORGAN CHASE BANK
REST EQUIPMENT-CONTAINERS
17.96
JPMORGAN CHASE BANK
ROBERTSON TIRE-TIRES
420.90
JPMORGAN CHASE BANK
FASTENAL-WIRE WHEEL
1.93
JPMORGAN CHASE BANK
LOWES-ELECTRICAL OUTLETS
6.18
UNIFIRST HOLDINGS LP
TOWEL SERVICE
10.21
HOLLIDAY SAND & GRAVEL CO
SAND
949.17
JPMORGAN CHASE BANK
LOWES-ELECTRICAL SUPPLIES
5.64
JPMORGAN CHASE BANK
LOWES-ICE MELT
17.96
TOTAL COURSE MAINT 1,983.29
FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 34.95
TOTAL FOOD & BEV 34.95
GOLF ADMIN
JPMORGAN CHASE BANK
MURPHY-SUPPLIES
44.32
WASTE MANAGEMENT QUARRY LANDFILL
REFUSE SERVICE
354.52
JPMORGAN CHASE BANK
COURSETRENDS-WEB HOSTING
355.00
TOTAL GOLF ADMIN 753.84
FUND GRAND TOTAL 4,341.7
OPGA GRAND TOTAL $4,341.78
Page 1
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2012 -2013
Statement of Revenues & Expenses
As of December 2012 and 2011
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS -- food & beverage
Interest & other
Transfer from General
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
NET INCOME (LOSS)
December 31, 2012 1 December 31, 2011
Month Year Percent Month Year Percent
To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget
23,011
10,012
(8,265)
7,781
(6,985)
4,297
50,000
271,195
77,027
(59,154)
91,323
(49,408)
13,579
50,000
79,849 394,561
47,912 350,814
5,959 71,521
6,643 91,586
- 9,180
510,000
53.18%
165,000
46.68%
(124,000)
47.70%
178,000
51.30%
(87,000)
56.79%
18,700
72.61%
250,000
20.00%
910,700 43.33%
668,600
110,200
131,900
60,513 523,101 910,700
19,336 (128,539) -
52.47%
64.90%
69.44%
57.44%
18,465
241,947
463,500
52.20%
9,057
67,058
185,000
36.25%
(7,284)
(49,754)
(140,000)
35.54%
10,207
83,919
185,000
45.36%
(4,455)
(44,022)
(72,000)
61.14%
1,570
9,407
39,800
23.64%
-
3,270
3,600
90.83%
27,561
311,825
664,900
46.90%
51,173
363,744
611,150
59.52%
4,081
78,177
101,160
77.28%
12,442
125,127
128,290
97.53%
-
24,224
24,300
99.69%
67,696
591,272
864,900
68.36%
(40,136)
(279,447)
(200,000)