HomeMy WebLinkAbout2000.07.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING:
Regular
DATE-
July 18, 2000
TIME:
6:30 pomp
PLACE:
Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk' and posted at City Hall at 4:00 p.1n. on
Friday, July 14, 2000.
Marcia ou�twell, Authofifty Se�cretary
AGENDA
1. Call to Order
2. Flag Salute
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of July 3, 2000 Rescheduled Regular Meeting.
Attachment #4-A
Owasso Public Golf Authority
July 18, 2000
Page 2
B. Approval of Claims.
Attachment #4-B
5. Consideration and Appropriate Action Relating to the Award of a Bid for Purchase of Two
Greens Mowers.
Mr Lampton
Attachment #5
The staff has completed the bidding process, reviewed the bids received, and will
recommend that the Trustees award a bid for the purchase of two Triplex Greens Mowers
to Luber Brothers Inc, Bethany, OK in the amount of $199498.00, and declare as surplus to
the needs of the Authority the four pieces of equipment listed in the bid documents as
trade-in,
8��
Owasso Public Gulf Authority
July 18, 2000
Page 3
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF RE SCHEDULED REGULAR MEETING
Monday, July 3, 2000
The Owasso Public Golf Authority met in a rescheduled regular session on Monday, July 3, 2000
in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4: 00 p.m. on Friday, June 30, 2000.
ITEM 1: CALL TO ORDER
Chairman Williams called the meeting to order at, 6:33 p.in°
ITEM 2:,, FLAG SALUTE
The flag salute was hold during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
11 C "Will" Williams, Chair
Mary Lou Barnhouse, Vice Chair
Melinda Voss, Trustee
Randy Brogdon, Trustee
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ABSENT
Ronald D Cates, Authority Attorney
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATINGIQA2EQUEST
FOR APPROVAL OE THE CONSENT AGENDA.
A. Approval of the Minutes of June 20, 2000 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the June 20, 2000 regular meeting, by reference made a
part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch GoV
Club $65,995/99; (2) Payroll $28,482.3 1. Ms Voss moved, seconded by Mr Brogdon, to approve
the consent agenda.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Owasso Public Golf Authority
ITEM 5: REPORT FROM OPGA MANAGER
No report.
IT 6: REPORTFROM OPGA ATTORNEY.
No report.
rrEM 7:, NEW BUSINESS o
None.
ITEM 6: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss to adjourn,
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Motion carried 4-0, and the meeting was adjourned at 6:34 p.m.
Marcia Boutwell, Secretary
EVAHEM
H C Williams, Chairperson
-2-.
I
City of Owasso
Claims 7/18100
Fund
Department
Total
General
Deposit Refunds
50A0
105 Municipal Court
13.62
110 Managerial
1,326.72
120 Finance
512.45
150 General Government
30,211,02
160 Community Development
956.52
170 Engineering
201.10
175 Information Systems
2,217.50
131 Support Services
3,810.38
190 Cemetery
3016
201 Police Services
9,290.50
215 Police Communications
692.66
221 Animal Control
514.36
250 Fire Services
9,52710
260 Emergency Preparedness
69.16
300 Streets
36,70522
515 Park Maintenance
2,617.22
550 Community Center
2,964A9
TOTAL
104,003.52
Ambulance
265 Ambulance
673.19
TOTAL
673.19
-911
F®911 Services
1,902.19
TOTAL
1,902.19
Bond Projects
Streets/intersections
40,151.21
Sports Park
21,549.81
TOTAL
61,701.02
OPGA
Merchandise
9,876.87
Food and Beverage
711.33
600 Golf Shop
900.00
605 Cart Operations
256.17
610 Golf Course Maintenance
4,813.26
670 Food and Beverage Operations
14.65
690 Golf Administration
1,523.10
691 Clubhouse
1,764.03
600 Debt Service
4,138.04
TOTAL
23,999.45
OPWA
400 Administration
1,979.18
405 Utility Billing
1,517.85
420 Water
2,103.45
450 Wastewater treatment plant
12,266.62
455 Wastewater Collection
2,10.33
480 Defuse Collections
13,079.75
OPWA Capital Improvements
OPA Buser Line Extension
City Garage
Workers'Comp Self Insurance
Collision elf -insurance
Claims Total
485 recycle Center 2a4 4M
TOTAL 40,563.87
450 Wastewater Treatment Plant 197,274.49
TOTAL
19 ,274A9
Debt Service
23,000M
TOTAL
239 00.00
186 City Garage
6,081 A5
TOTAL
6,081M
150 porkers' Comp
306.44
TOTAL
306.44
150 Collision Self-insurance
2,130.70
TOTAL
2,13030
461,83612
DEPARTMENT
07/01/00
OVERTIME TOTAL
EXPENSES EXPENSES
Cart Operations 0.00 2,501.04
Food & Beverage
, ml
Trustee
I'm
TO: THE
� HONORABLECHAIR TRUSTEES
OWAS PUBLIC GOLF AUTHORITY
FROM: TIM LAMPTON
GOLF COURSE SUPERINTENDENT
ENDE
SUBJECT. REQUEST TO AWARD BID F OR THE PURCHASE OF TWO
TRIPLEXa ENS MOWERS
DATE. July 12, 2000
BACKGROUND:
1n. the spring of 1993, prior to the golf course opening, the OPGA authorized the lease purchase
of Jacobsen equipment used to maintain the golf course. Two triplex greens mowers were
included in this purchase. Payment on the equipment was completed in July of 1998, and the
golf course has continued using the greens mowers, with 2 730 hoes and 3019 hours
respectively. Understanding that our greens are our most valuable asset and the typical life
expectancy for a greens mower is approximately 1500 hours, the staff recommends purchase of
two new triplex greens mowers. The bid specifications listed two triplex greens mowers and two
utility tricksters as a trade-in. option. A trade will help offset the cast of the new equipment.
Bid documents were prepared and mailed to four vendors, and the bid was advertised twice in the
Owasso Reporter, as required by lave. Bids were opened at 2:00 p.m. on Friday, June 23, 2000,
with the following bids received:
OklahomaLuber Brothers Inc, Bethany, OK $19,498.00
Stillwater Equipment, Stillwater, OK $34,478.00
OptionThese figures represent the cost of the new equipment, less evalue
old equipment. Attached to this memorandum is a copy of the bid submittal page from each of
the three vendors, listing separately be traded in and the value that
each dogassigned o that equipment.
GREENS MOWERS
YULY 12, 2000
PAGE 2
YZE COMMENDATION;
Staff reco amends that the Trustees declare the fou-1 pieces of equipment listed in the bid
documents as surplus to the reeds of the Authority, and award the bid :-Cor two triplex greens
mowers, with trade-in option of the srarphis equipment included, to Luber Brothers Inc, Bethany,
OK in the airiount of $19,498.00
ATTA H S-
1 o Laid Tabulation Sheet
1 Bid Proposal -Submittal Pages
3, Laid Specifications
CITY OF OWASSO/OWASSO PUBLIC GOLF AUTHORITY
207 South Cedar
PCB Box 180
Owasso, Oklahoma. 74055
(918) 272a 2 1
BIT) DOCUMENTATION
OperAng Date: tulle 23, 2000
Co cil/Trastee Approval, July 18, 2000
Item: Greens lowers
Bidders
2 Mowers
Option 1-Trade
Total Less 0 tion �
Luber Brothers Inc
Bethany, Oil
$28,998.00
$9,5KOO
19,49 e00
Oklahoma Turf
Tulsa,OK
$27,417.45
$1,900000
$25,517.45
Stillwater Equipment
Stillwater, OK
$41,978.00
$7,500,00
$34,478.00
Certification;
01 � �
Greens Mowers for Bailey Ranch Golf Club
TOTAL LUMP SUM DID FOR PURCHASE OF TWO (2) GREENS MOWERS
C., K IV
*OPTION1. -TRADE-IN'
1993 Greens King I.V11riplex Greens Mower (2730 hrs)
1993 Greens King IV Triplex Greens Mower (3019 bvs)
1993 Jacobson 2315 Truckster /Hydraulic urn bed (1220 lirs)
1993 Jacobsen 2315 Trackster w/Hydraulic Dwnpbed (1335 hrs)
TOTAL LUMP SUIM FOR TRADE-IN
TOTAL COST (PURCHASE PRICE LESS TRADE IN)
I hereby acknowledge that I have read the specifications and that I ani legally bound by
the statements ors the Bid Proposal -Submittal Pages.
TO) K N Q (003 1 'tilt I-ek
Greens Mowers for Bailey Ranch Golf Club
TOTAL LUMP SUM BID FOR PURCHASE OF TWO (2) GREENS MOWERS
*OPTION'l - TRADE-IN
TOTAL LUMP SUM FOR TRADF-IN $
TOTAL COST (PURCHASE PRICE LESS TRADE IN)
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal -Submittal Pages.
Name of Company
4 si, e
Phone Number
BID OPENING® JUNE 23,2000 @ 2:00 P.M.
Greens Mowers for Bailey Reach Golf Club
TOTAL LUMP SUM BID FOR PURCHASETWO (2) GREENS
2d,41.45
1993 Greens King IV Triplex Greens Mower (2730 hrs)
1993 Greens King IV Triplex Greens Mower (3019 hrs) $ 500.00
1993 Jacobsen 2315 Truckster ° /Hydraulic Du pbed (1220 hrs) s450.00
1993 Jacobsen 2315 Tr ckster /Hydraulic Dumpbed (1335 hrs) 0
TOTAL AL LUMP SUM FOR TRADE-IN1900.00
TOTAL COST (PURCHASE A LESS TRADE IN) 25,517.45
hereby aclui® ledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal -Submittal Pages.
5443 s® 10 th east ave ste #190
Address
Y1 as Dk1 a Da Z&16
l e
Engine
Tires
Brakes
Transmission
Reel Drive
4-cycle gasoline, minimum 16 lap, liquid cooled, and forced
lubrication.
Smooth front and rear tires.
-wheel brakes.
Drive will be hydrostatic.
Gear type hydraulic motor. Special low pressure hydraulics.
Adjustable reel speed.
Mower Three (3) 21" or 22" eels, grooved fret rollers, bedknife adjustment,
11 blade reel, minimum cutting width 62", cutting height 3/32" to 3/4°",
offset reel wear pattern.
Crass Catcher Plastic.
Controls Hand operated choke, throttle and gear selection, foot operated traction
drive and brakes° het or hand operated for starting or stopping of
cutting, spiking or thatching units.
Steering Hydraulic steering, round tilt steering wheel.
Mowing Speed adjustable mowing speedo
Delivery Requirements Exact delivery date to be determined. Would prefer to take delivery as
soon as possible. All freight and on -site pre charges should be
included in unit price.
Service Requirements Supplier must have a service technician available for necessary repairs
within 24 hours of any breakdown which is due to the mechanical
failure of any warrantied part or equipment.
Warranty Requirements Minimum one-year warranty required,
Payment The Owasso Public Golf Authority will pay one-half of the total cost
upon o_second
half, plus interest, will be paid in July 2001.
EQUMMENMAPM
The Bailey Ranch Golf Club desires to trade in the following listed equipment. Trade in
equipment will be listed as OPTION I on the BID PROPOSAL -SUBMITTAL PAGE.
YEAR REQULTIRMIRNI
HOURS
1993 Greens King IV Tdplex Greens Mower
2730
1.993 Greens King IV Triplex Greens Mower
3019
1993 Jacobson 2315 Truckster with Hydraulic Dumpbed
1220
1993 Jacobsen 2315 Truckster with Hydraulic Dumpbed
1335.3
The above listed equipment may be examined by contacting Tim Lampton at Bailey Ranch Golf
Club (918-272-1175).
OTHER ITEMS
COUNCIL WITH
THIs AGENDA.