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Home My WebLink About2000.08.15_OPWA AgendaI I I UOU Af IF= TYPE OF MEETING: Regular DATE: August 15, 2000 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, August 11 2000. Marci#ouiwell, Authority Secretary AGENDA L Call to Order 2. Flag Salute 3 Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of August 1, 2000 Regular Meeting. Attachment #4-A Owasso Public Works Authority August 15, 2000 Page 2 B. Approval. of Claims, Attachment #4-B Co Action Relating to Trustees Acknowledgment of the Receipt of a Permit to Constluct the Ator Sewer Belief Line. A.ttacb,ment #4 -C The staff recommends that the "Trustees acknowledge receipt from the Oklahoma Department of Environmental Quality of Permit No SL00007200055 7 Ator Sewer Relief Life (to eliminate Ator Lift Station) S-213 10. The staff will recommend Council acceptance of the work performed under the contract, and that final payment, including retainage in the amount of $1,000.00 be authorized. 6. Consideration and Appropriate Action Relating to a Request for 'Trustee Approval of a Sludge Spreader Conversion. Mr Roberts Attachment #6 The staff will recommend 'Trustee approval of an expenditure in the amount of $6692.00 to Truk Quip, Tulsa, OK for the conversion of the 1988 Ford Sludge Spreader truck body to a dump body. Owasso Public Works Authority August 15, 2000 Page 3 T Report from OP VII A Manager. & Report from OP _A. Attomey, 90 New Business, 10. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 1, 2000 The Owasso Public Works Authority met in a regular session on Tuesday, August 1, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 28, 2000. ITEM 1: CALL TO OR-DER Chairman Williams galled the meeting to order at 7-05 p,m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL, CALL H C "Will " Williams, Chairman Mary Lou Barnhouse, Mice Chairman Melinda Voss, Trustee Randy Brogdon, Trustee STAFF Larry Mitchell, Carty Manager Ronald U Cates, Authority Attorney Marcia I3outwell, Authority Secretary A quorum was declared present. SENT ITEM 4: CONSIDERATION AND APPROPRIATE ACTI ®N RELATING TC) A VEST FOR APPROVAL, OF THE CONSENT AGENDA. A. Approval of the Minutes of July 18, 2000 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the July 18, 2000 regular meeting, by reference made a part hereto. Item E on the consent agenda included the following claims: (1) Owasso Public Works Authority $229,629.33; (2) OPWA Capital Improvements $27,084.86; (3) OPWA Sales Tax $120,765.41; (4) Interfund Transfers; (5) Payroll $37,098.42. Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4 -0. Owasso Public Works Authority August 1, 2000 ITEM 5: CONSIDERATION—AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION 9-2000- S TO THE NEEDS OF THE AUTHORITY REAL PROPERTY GENERALLY LOCATED SOUTH OF THE WASTEWATER TREATMENT PLANT , AUTHORIZING A COMPETITIVE SALE PROCESS, AND OUTLINING OBJEQLIYES -- — AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN INFRASTRUCTURE CONSTRUCTION CONTRIBUTION AND LENDING AGREEMENT. Mr Cates said that this is the same item that appeared on the City Council agenda outlining the details of the contribution of RCB Bank to the 961h Street North Roadway Improvements project, as well as details of the loan from RC13 Bank to the OPWA. Ms Voss moved, seconded by Mr Brogdon, to approve the agreement between RCB Bank Inc and the Owasso Public Works Authority for signalization and street improvements along E 96`h St N, west of U.S. Highway -2- Owasso Public Works Authority August 1, 2000 169, to waive competitive bidding, to authorize the direct placement of indebtedness, and to authorize the Chair and Secretary to execute all documents necessary to complete the transaction. AYE: `doss, Erogdon, Barnlaouse, Williams NAY": .moue Motion carried 4-0. AYE: Erogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 8: REPORT FROM ®PWA MANAGER T � � -3 3 Owasso Public Works Authority ITEM 11: ADJOURNMENT Ms Voss moved, seconded by Ms Barnhouse to adjourn. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried -0, and the meeting was adjoumed at :34 p.m.- Marcia Boutwell, Secretary -4- August 1, 2000 H C Williams, Chairperson Fend General Capital Improvements `dotal 370000 24.66 636096 200076 6,266.64 5,609,56 1,254A0 1,54140 676072 6,190°05 529,56 3,547,76 273.28 1 1,752.54 4,905,36 1,653031 14.00 e +s � a IF 46,437,69 1,750.62 1,750.62 1,903066 1,903,66 1,055,00 1,055000 92,014,44 92,014,44 e +s � a IF 405 Utility Billing 1,760.34 420 Water 10,137.76 450 Wastewater treatment plant 11,273.96 455 Wastewater Collection 3,13112 480 Refuse Collections 20,6$6.09 435 Recycle Center 7,035.51 TOTAL 56,597,90 OPWA Capital improvements 450 Wastewater Treatment Plant 212,477A9 TOTAL 2'12,4 7 x'.69 OPWA Sewer Line Extension Debt Service 23,0000 TOTAL 23,000.00 City Garage 135 City Garage 98150.63 TOTAL 9,150,63 Workers' Comp Self Insurance 150 Workers' Comp 2,623.03 TOTAL 2,62103 Glades Total 482,979.07 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 0720/00 OVERTIME TOTAL, DEPARTMENT EXPENSES EXPENSE Utility Billing 0.00 1,960.09 Wastewater 156.66 6,566.67 �SA�b, gY&k Etii1 "��IiaP�t . .: i Sf `� .r k�v 74 ✓�f✓ ^*tr: �' E. � �:. ✓ ✓ � 3 gq�y Refuse 0.00 4,828.16 Trustee August 15, 2000 MEMORANDUM TO. THE HONORABLE CHAIR & TRUSTEES ASSO PUBLIC WORKS AUTHORITY Y "ROB: MARCIA BOUTWELL AUTHORITY SECRETARY SUBJECT P rr TO CONSTRUCT AT OR SEWER RELIEF LINE DATE: August 10, 2000 BACKGROUND- The Owasso Public Works Authority has received Permit No. SL0000 72000557 ftorn the Oklahoma Department of Environmental Quality for the construction of the Ator Sewer belief Line. Receipt of this permit should be noted in the minutes of the OPWA. Attached to this memorandum is a copy of the Permit to Construct., as well as a table showing the preliminary cost estimates and a table with time lines listed tinder the Consent Order. Staff recommends that the Trustees acknowledge receipt from the Oklahoma Department of Environmental Quality of Permit No SL000072000557 Ator Sewer Relief Life (to eliminate Ator Lift Station) S ®21310. ATTACHMENT: 1. Correspondence from DEQ 2. Preliminary construction cost estimates 3. Consent Order specified dates 311111 June 25, 2000 F. Robert Carr, P.E., Public Works Director Owasso Public Works Authority P.O. Box 180 Owasso, Oklahoma 74055 Re: Permit Non SL000072000557 Ator Sewer Relief Line (to eliminate Ater Lift Station) -21310 Lear Mr. Carn Enclosed is Permit No. SL000 72000557 for the construction of 4,203 linear feet of eighteen (1 8) inch PVC plus 2,500 linear feet of eighteen (1 8) inch [SIP sewer line, plus all appurtenances, to serve the Ator Sewer Relief Line (to eliminate Ater Lift Station), City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed In accordance with the plans approved by this department on June 23, 2000, Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must bb approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso Public Works Authority, after which it should be made a matter of permanent record. We are returning one ( 9) set of the approved plans to you and retaining one ( 1) set for our files. Very truly yours, Rocky ®WSRF /Construction Permit Section Water Quality Division RWC /HJT/s® Enclosure Permit No. SL000072000557 S-21310 PERMIT TO CONSTRUCT WATIFIRINFER That tests will be conducted as necessary to insure that the construction of the sewer lines wiF prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch of pipv diameter per mile per day. 3. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 panted on recycled paper with soy ink Item 18" PVC 18" Ductile Iron Concrete Piers Boring and 36" Steel Casing 5' Diameter Manholes Solid Slab Sodding Clearing Pavement Removal and Replacement T6taP. dons , t , ructiod Alignment A 70.00 294,210°00 Quantity Unit Cost Total Cost LF 4615 LF $70.00 323,050.00 4203 1LF, 1575 LF? 90.00 141,750.00 2500 LF 7 EA 3,000.00 21,000.00 I 7 EA 200 LF 200.00 40:000JO0 200 mum= it-eomt Total Cost 70.00 294,210°00 90.00 225,000.00 3,000.00 21,000.00 200.00 40,000.00 23 EA 2,500.00 57,500.00 24 EA 3,060.00 72,000.00 9000 SY 3.00 27,000.00 7000 SY 3.00 21,000.00 3 AC 4,000°00 12,000°00 1 AC 4,000.00 4,000.00 600 SY 25.00 15,000°00 0 3.00 0 V. &ghts-of-Warr Either alternative will require the following rights-of-way and permits: o'er, mm2mm $637 V. &ghts-of-Warr Either alternative will require the following rights-of-way and permits: o'er, mm2mm 11 The Respondent will construct all necessary improvements to the wastewater collection system in accordance with OAC 252:605 and OAC 252-655. D, The Respondent sball cease any and all unpermitted discharges from the wastewater collection system. 14. The Respondent shall take all reasonable and necessary steps to ensure there axe no fa&wr uriperxrAttcd discharges from the wastewater collection system. 15 is Consent Order closes and supercedes the NOV issued on August 5, 1998. -16. The Respondent will complete the following tasks by the dates specified below: 17. The Respondent shall take reasonable efforts to minimize any delays and will perf® the requirements of this Consent Ordffwithin the approved schedule unless performance is prevented or delayed by events which constitute a force majeure. "Force K IBM*- MEMORANDUM To. HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORILS AUTHORITY FROM. PHIL Lurz, P.E. ENGINEERING PROJECT MANAGER SUBJECT, ACCEPTANCE OF WORK AND FINAL PAYMENT, NORTHSIDE WASTEWATER COLLECTION SYSTEM IMPROVEMENTS DATE: August 9, 2000 The contract was awarded to Sapulpa Digging, Inc., in June 1999 in the amount of $374,000, In January 2000, a change order was issued in the amount of $245,437 to extend the 15-inch interceptor from the original upstream limit (at the old lift station) north to 116"' Street North. The change increased the contract amount to $619,437. Beneficial occupancy was accepted on the south portion of the line in December 1999 and the contract was held open in order to negotiate and issue the change order for the additional work. FINAL INSPECTION, A final inspection on the north section (change order work) was conducted on August 3, 2000. Minor deficiencies were corrected on that date. The project is considered complete and acceptable to the City. The contractor has provided a one-year maintenance bond which will be effective upon acceptance of the work (see attached). FUNDING: Project funding is provided by a 1992 Oklahoma Water Resources Board loan. Project funding included in the FY99-00 budget, together with accrued interest, totals $684,473. Total project costs to date (including easement acquisition, engineering fees and construction) are $730,070 which leaves a deficit of $45,597. Overruns during construction were mainly due to lengthening the bore under Mingo Road, removing portions of reinforced concrete walls and slab at the old lift station and additional costs for erosion protection at stream crossings. Staff proposes to male up the shortfall from the C)PWA Capital Improvements account. Staff recommends acceptance of the Northside Wastewater Collection System Improvement project and final payment consisting of return of retainage in the arnount of $1,000m. ATTACHMENTS. I. Location map 2. Payment request 3, Maintenance bond 0 0< CONTRACT O a CONTRACTOR'S PLC Application is made for payment, as shown below, W connection with the Contract Continuation shoot is attache& In Original Contract Sum $ 374,000.00 20 Net Change by Change Orders X 15943'1.00 T. 0 !`t less 5 o C 7. Less Previous Certificates for t 0599 - - 00304 ® 8 ®t 1 Balance to °s Plus Retainage 0 (Line 3 less Line ) CHANGE ORDER SUMMARY. By.- m Dated - -00 STATE. 0,F OKLAHOMA ) SS COUNTY OF Creek Subscribed and sworn to before me this day of Au u t 2- ®90 W�� a public 003 IN AMOUNT 1,000.00 (Attach Explanafion if unount certified difts from the amount applied or.) ARCHITECT I a ato -- -q:: -- This cenificate is not nek*nb1v,. The AMOUM'CERTWMD is payable only to the, contractor namied herein. su cep payment and acceptance, ®f paymemt without pmjuchcr, to any fights of th Owner or Contractor under Ws Contract. ®599 00300 - 10 ,Df 13 CONTINUATION SHEET Page — of � Application and Conification for Pament, evit, 11 � . � - c-o-, t y K Tato r –,� -6, W-1 I � * ��5, �7yafi,,F- Applir-ation Number: Period To: H T MATERWZ PMENTLY -STORED (NOT IN D OR TOTAL % BALANCE COMPLETED (G/Q TO 19NISH AND STORED (C-0) TO DATE (D+E+F) 0 625,733 ®3 0 11000.00 00300 - 11 of 13 STATE OF OKLAHOMA COUNTY OF Creek )SS Subscribed and sworn to before me this --8 — dBy Df Au 9DO my coumlis sip n Expjres--�2 — / 17 - !)/-- ;Gc�hitect, �Engi�neer or �other upm�isoyy �Officjal Subscribed and sworn to before mr, IMS --_ day of MY Commission Expjrps° NOTE-, Strike, out words not appropriate and sign appropriate signature fine, Architect, Engineer approval is not required fOy COntfactDf Or Supplier Affidavit. p59 p,�Pp 00300 - 12 of 13 SECTION 00420 MAINTENANCE BON D WHEREAS, RI AS, the undersigned, S U! a Legg? n �a�s executed ��r�� °�� 7�f�s, _ dated the ..w.., days _,Tune .e._ ,.�. 199 has for Northside Wastewater Collection System I r verpents, including all Of the work MCntiODed and described in said Contract, and to be peafornied by the undersigned strictly and punctually in accordance with the terms, conditions, plans and. specifications thereof, N OW, TH ,FORE, KNOW ALL MEN BY "f HESE PRESENTS: That 65-9 9 4. - _. ---MAINTENANCE B01,D 00420 w T of 2 NOW, THEREFORE, if the said Principal and Surety shall faithfully and securely keep and perform all of the obligations herein provided to be kept and performed by therm, or either of t m he, then this obligation shall be null and void and of no force and effect, otherwise to be and remain in full force and effect at all times. SIGNED, SEALED AND DELIVERED this 15 day of _�june 199 S ]�PA DI ING INC Contractor (.Principal.) - - Titre 1�aaYx�e �o title ! rr dents (SEAL,) (SEAL,) MERCHANTS BONDING C® A I1 T Surety Attorney ct Vicky L. Ccourth. y sm (Accompany the bond with a Power of Attorney) 00420 - 2 of 2 T FROM M31091ME BACKGROUND. = HONORABLE CHAIR AND TRUSTEES OWAS SO PUBLIC WORKS AUTHORITY CHRIS ROBERTS PUBLIC W01 < FIELD OPERATIONS MANAGER RE, QUEST FOR EXPENDITURE TO CONVERT 1988 FORD SLUDGE SPRE AID ERTRUCK TO DUMP TRUCK August 7, 2000 The FY 00-01 Public Works Department Wastewater Treatment Plant Budget includes funds in the amount of $7,000.00 for the purpose of converting the 1988 Ford Sludge Spreader Truck to a dump truck. Converting the truck body will immediately allow more frequent hauling of solids from the wastewater treatment system, as well as provide equipment needed to haul de-watered sludge from the belt filter press currently under construction. Phase IIA Improvements to the Wastewater Treatment Plant include the construction of a belt filter press for sludge de-watering. Hauling and disposal of sludge processed through the press will require a truck with a dump-style body. Converting existing equipment to meet sludge disposal requirements is more cost-effective than purchasing new equipment. Page 2 1988 Sludge Spreader Truck Conversion CONVERSION COST. In November 1999, Vehicle Maintenance personnel contacted two (2) potential vendors to obtain prices for the FY 00-01 budget, In duly 2000, staff` contacted each vendor to verify the previous quotes, Truk Quip confirmed their 1999 quote and Grant Manufacturing provided a revised cost. The current costs are provided below: VENDOR TO TAL CONVERSION COST Grant Manufacturing (Tulsa, OK) $11,849.89 Truk Quip ('Tuba, OK) $ 6,692.00Aw�...��.� �... Apparent low quote is from Truk Quip, The City has had previous experience with this company and is satisfied with their level of service. FUNDING SOURCE- The F'Y 00 -01 budget contains funds in the amount of $7,000.00 to convert existing body on 1988 Sludge Spreading Truck to a dumping body (lime item 61- 450 - 54550). RECOMMENDATION: Staff recommends Trustee approval of an expenditure in the amount of $6,692.00 to Truk Quip, Tulsa, OIII for the conversion of the existing 1958 Ford Sludge Spreader Truck body to a dump body. Vendor Quotes 0 ,EQUIPMENT 7-AtA0.111FACTURING & TRUCK EQUIPMENT OF TRUCWEQUIPMENT OF � C Tulsa, OK �.. 74107 City, i 6 803 TO: Oaz&_ _04A -CA we /v e, �Ijeasccllb Quote A_q F'0II0Nvsu'__'_.1_ I c 13y: 7 I— 2222 SOUTH BOULEVARD - TULSA, OK 74107 o PO. BOX DUOS@ TULSA, OK 74167.9605 6 PHONE 01M84.3617 v PAX 918-584-0'1�