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Home My WebLink About2013.02.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE 'ECEIVED OWASSO CITY COUNCIL PEB 0, 12013 TYPE OF MEETING: Regular DATE: February 5, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, February 1, 2013. Sherry Bishop, ty Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor James Stotts of Fellowship Tabernacle 3. Flag Salute 4. Roll Call 5. Presentation of the Mayor's Proclamation The Mayor will present a proclamation declaring February 7 through February 14, 2013 as Congenital Heart Disease Awareness Week in the City of Owasso. 6. Presentation of the Character Trait of Forgiveness Mike Henry, Character Council Member 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the January 15, 2013 Regular Meeting Attachment # 7-A B. Approval of Claims Attachment # 7-B C. Acceptance of Concrete Approaches, Sidewalk, Waterline, Sanitary Sewer, and Storm Water Improvements, 96th Street North Center (Braun's offsite infrastructure) Attachment # 7-C Owasso City Council February 5, 2013 Page 2 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to the acceptance of a donation and supplemental appropriation Scott Chambless Attachment #9 Staff recommends acceptance of a donation and approval of a budget amendment increasing the estimated revenue in the General Fund by $30,725 and increasing appropriation for expenditures in the Police Services budget by $30,725. 10. Consideration and appropriate action relating to Sports Park South 4-Plex Construction Change Order #1 Larry Langford Attachment #10 Staff recommends approval of Change Order #1 amending the contract pay items to include $13,500 for conduit installation and increasing the total contract amount to $541,223. 11. Consideration and appropriate action relating to a bid for the purchase of fleet fuel Larry White Attachment #11 Staff recommends the bid award to Fleetcor (Fuelman) with a rebate of 3.0¢ per gallon and authorization for the City Manager to execute documents. 12. Report from City Manager Public Works Monthly Status Report Youth Sports Contracts Status Report Audio Recording Status Report 13. Report from City Attorney 14. Report from City Councilors 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 15, 2013 The Owasso City Council met in regular session on Tuesday, January 15, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, January 11, 2013. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Dan Korver of Dalton Hill Baptist Church ITEM 3 FLAG SALUTE Councilor Moberly led the flag salute ITEM 4 PRESENTATION OF EMPLOYEE OF THE QUARTER Mr. Ray announced the Employee of the Quarter, Miles Marlar. Mr. Marlar was unable to attend the meeting; formal presentation will be made at a later time. ITEM 5 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Jeri Moberly, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 8, 2013 Regular Meeting B. Approval of Claims C. Receipt of the Monthly Budget Status Report D. Acceptance of "Agreement for Urban Engineering Services" (Engineers Agreement), John B. Bean, Site Development, Lot 6, Block 1, Owasso Medical Park Mr. Ross moved, seconded by Ms. Moberly to approve the Consent Agenda including claims totaling $106,531.65. Also included for review was the healthcare self-insurance claims report. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Owasso City Council Motion carried 5-0 January 15, 2013 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF FY 2012- 2013 STREET REHABILITATION PROJECT CHANGE ORDER #1 Earl Farris presented the item recommending approval of Change Order #1 amending the contract to pay items to include sidewalk installation, top soil, sod, and water meter can adjustment with no change to the total contract amount of $977,194.10. After discussion, Ms. Moberly moved, seconded by Mr. Brown to approve the change order, as recommended. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 5-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, ENCORE AT ELM CREEK 1, LOCATED AT THE NORTHWEST CORNER OF E 1 16TH ST N AND 145TH E AVE Bronce Stephenson presented the item recommending approval of the final plat for the Encore at Elm Creek 1. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve the final plat, as recommended. YEA: Brown, Moberly, Kelley, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE OWASSO YOUTH FOOTBALL USER AGREEMENT Larry Langford presented the item recommending authorization for the City Manager to execute an agreement with the Future Owasso Rams Football Program, for the purpose of managing the City of Owasso McCarty Park for football games and activities. After discussion, Mr. Ross moved, seconded by Ms. Moberly to authorize the agreement, as recommended. YEA: Moberly, Kelley, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE OWASSO YOUTH BASEBALL USER AGREEMENT Larry Langford presented the item recommending authorization for the City Manager to execute an agreement with Champions Baseball Owasso, for the purpose of managing the City of Owasso youth baseball program utilizing city owned facilities. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to authorize the agreement, as recommended. 2 Owasso City Council January 15, 2013 YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3-2 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTUION NO. 2013-02, DECLARING A POLICY TO AUDIO RECORD ALL MEETINGS OF THE OWASSO CITY COUNCIL AND THE OWASSO PLANNING COMMISSION; AND DIRECTING THE CITY MANAGER TO IMPLEMENT SUCH POLICY Sherry Bishop presented the item recommending that Council defer action on this item. Staff will research at least three Agenda Management systems and report to the City Council at a future work session meeting. Mr. Brown, moved, seconded by Mr. Ross to approve Resolution No. 2013- 02, presented by Councilor Brown. YEA: Brown, Ross, NAY: Moberly, Kelley, Bonebrake Motion failed 2-3 After discussion, Mayor Bonebrake moved, seconded by Ms. Moberly to approve substitute Resolution No. 2013-02, presented by the Mayor, declaring a policy of the City Council is to audio record all meetings of the Owasso City Council; and, directing the City Manager to execute such policy without implementing dates. YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3-2 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND ITS ATTORNEY, RELATING TO LITIGATION STYLED RHONDA MILLER, PERSONAL REPRESENTATIVE OF THE ESTATE OF WALTER MILLER, VS. CITY OF OWASSO; SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4) Ms. Moberly moved, seconded by Dr. Kelley to enter executive session. YEA: Moberly, Ross, Kelley, Bonebrake NAY: Brown Motion carried 4-1 The City Council entered executive session at 9:02 p.m. At 9:16 p.m., the City Council returned from executive session. ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTION NO . 2013-01, DESIGNATING THE CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR MEDIATION IN THE LITIGATION MATTER STYLED RHONDA MILLER, PERSONAL REPRESENTATIVE OF THE ESTATE OF WALTER MILLER, VS. CITY OF OWASSO, CJ2010-06989, JUDGE LINDA G. MORRISSEY, AND ADDITIONALLY GRANTING FULL, FINAL AND COMPLETE SETTLEMENT AUTHORITY IN THIS LITITGATION MATTER TO THE CITY MANAGER Owasso City Council January 15, 2013 Julie Lombardi presented the item recommending approval of Resolution No. 2013-01. After discussion, Mr. Ross moved, seconded by Dr. Kelley to approve Resolution 2013-01, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 15 REPORT FROM CITY MANAGER Sherry Bishop informed the Council that funds due to the City of Owasso in January from the Oklahoma Tax Commission were not sent due to accounting complications. Therefore, the total amount of those funds will be included in the February report. Rodney Ray announced that Chief Dan Yancey has been appointed the first City Manager in Skiatook. Deputy Chief Scott Chambless, will serve as Interim Chief during the transition. Rodney Ray announced the new Finance Director, Linda Jones, will begin her employment on February 18, 2013. Rodney Ray announced the resignation of Karl Fritschen, from the director position of Community Development. Karl has taken the position of Chief Urban and Long-Range Planner for the City of Owasso. Bronce Stephenson will serve as the interim director for the Community Development Department. Rodney Ray has been elected the Chairman for the Middle Arkansas Regional Water Authority ITEM 16 REPORT FROM CITY ATTORNEY No report ITEM 17 REPORT FROM CITY COUNCILORS No report ITEM 18 NEW BUSINESS None ITEM 19 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 9:29 p.m. Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk 4 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND/COLFAX 50.00 TREASURER PETTY CASH CC REFUND/BRIDENSTINE 50.00 TREASURER PETTY CASH CC REFUND/MOORE 50.00 TREASURER PETTY CASH CC REFUND/CASEY 50.00 TREASURER PETTY CASH CC REFUND/AVINA 50.00 TREASURER PETTY CASH CC REFUND/WOHLGEMUTH 50.00 TREASURER PETTY CASH CC REFUND/BOGGS 50.00 TREASURER PETTY CASH CC REFUND/VINCENA 50.00 TREASURER PETTY CASH CC REFUND/MCALISTER 50.00 TREASURER PETTY CASH CC REFUND/BLACKBURN 50.00 TOTAL GENERAL 500.00 MUNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 350.00 YOUTH SERVICES OF TULSA YOUTH SERVICES 3,750.00 OKLAHOMA MUNICIPAL COURT CLERKS OMCCA-DISTRICT WORKSHOP 100.00 TOTAL MUNICIPAL COURT 4,200.00 MANAGERIAL JPMORGAN CHASE BANK KUM & GO-FUEL 29.50 JPMORGAN CHASE BANK LODGING-CMAO CONFERENCE 170.16 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 25.00 JPMORGAN CHASE BANK MEETING EXPENSE 17.44 JPMORGAN CHASE BANK MEETING EXP/EMP RELATIONS 39.28 TOTAL MANAGERIAL 281.38 FINANCE STRATEGIC GOVERNMENT RESOURCES, INC RECRUITING 9,126.36 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 3.25 TREASURER PETTY CASH TRAVEL REIMB/DUKE 1,108.59 CRAWFORD & ASSOCIATES, P.C. PROFESSIONAL SERVICES 8,256.07 TOTAL FINANCE 18,494.27 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 13.39 JPMORGAN CHASE BANK SGR-EMPLOYEE DEVELOPMENT 4,000.00 JPMORGAN CHASE BANK OFFICE DEPOT-CHAR INITIAT 163.20 JPMORGAN CHASE BANK MEETING EXPENSE 7.00 JPMORGAN CHASE BANK LOMINGER-EMPL DEVELOPMNT 100.65 JPMORGAN CHASE BANK CHARACTER-BULLETINS 557.20 JPMORGAN CHASE BANK CHARACTER-INITIATIVE 39.80 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE EMPLOYMENT DRUG SCREE 75.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 2.00 TOTAL HUMAN RESOURCES 5,185.24 GENERAL GOVERNMENT AEP/PSO ELECTRIC USAGE 2,355.49 Page 1 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL GOVERNMENT... JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 89.97 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 89.97 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 59.98 AT&T CONSOLIDATED PHONE BILL 760.03 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY MAINT FEES 360.00 CINTAS CORPORATION CARPET CLEANING 46.87 RICOH USA, INC. COPIER SERVICE 371.93 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,280.12 TULSA COUNTY ELECTION BOARD PRE EXPENSE, ELECTION 6,701.54 CINTAS CORPORATION CARPET CLEANING 48.89 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 72.80 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 114.80 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 82.60 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 43.40 AT&T LONG DISTANCE LONG DISTANCE SERVICE 139.85 TOTAL GENERAL GOVERNMENT 12,618.24 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.99 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES + 20.51 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK ANZ SIGNS-PERMIT SIGNS 187.50 JPMORGAN CHASE BANK LAND USE MTG EXPENSE 17.40 TOTAL COMMUNITY DEVELOPMENT 281.39 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 62.19 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 21.95 JPMORGAN CHASE BANK MAXWELL-PAINT 74.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 JPMORGAN CHASE BANK BD OF RFPE-SHOOPMAN REG 152.00 JPMORGAN CHASE BANK LS INSTR-INVERT ATTACHMNT 464.95 JPMORGAN CHASE BANK LOCKE-ELECTRICAL SUPPLIES 189.74 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 JPMORGAN CHASE BANK PIKEPASS-PIKE PASS FEE 5.60 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 39.80 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.00 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 29.99 TOTAL ENGINEERING 1,150.66 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK AMAZON-NETWRK LINE CERT 463.94 JPMORGAN CHASE BANK CDW-COMPUTER CASE 37.99 JPMORGAN CHASE BANK NETWORK SOL-DOMAIN RENEW 75.98 JPMORGAN CHASE BANK EXPERTS EXC-TECH SUBSCRIP 99.50 Page 2 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amount INFO RMATION TECHNOLOGY USA MOBILITY WIRELESS INC PAG , ER USE 8 87 . MCCI LASERFICHE MAINTENANCE 11 000 00 , . JPMORGAN CHASE BANK CDW GOVT-TABLET KEYBOARD 124.79 JPMORGAN CHASE BANK BARRACUDA-WEB FILTER 1,771.00 JPMORGAN CHASE BANK AMAZON-SERVER DRIVE 196.60 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK BARRACUDA-VIRUS FILTER 1,597.00 JPMORGAN CHASE BANK BARRACUDA-WEB FILTER 1,228.00 TOTAL INFORMATION TECHNOLOGY 16,643.66 SUPPORT SERVICES SPRINT SPRINT CARDS JPMORGAN CHASE BANK LOWES-DOOR OPENER 79.98 JPMORGAN CHASE BANK LOWES-CAULK 56.27 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.42 JPMORGAN CHASE BANK LOCKE-TOILET 14.99 JPMORGAN CHASE BANK LOWES-PLUMBING PART 156.19 JPMORGAN CHASE BANK LOCKE-URINAL PARTS 3.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 38.18 JPMORGAN CHASE BANK LOWES-OC TOILET REPAIR 5.38 JPMORGAN CHASE BANK LOWES-PLUMBING PART OC 6.64 JPMORGAN CHASE BANK LOWES-TOGGLE BOLT 15.90 JPMORGAN CHASE BANK LOCKE-OC TOILET 4.48 JPMORGAN CHASE BANK LOCKE-OC PHOTO CELL 355.62 JPMORGAN CHASE BANK LOWES-OC EXTERIOR LIGHT 10.05 JPMORGAN CHASE BANK RED BUD-CH AIR FILTERS 9.98 JPMORGAN CHASE BANK RED BUD-AC AIR FILTERS 456.35 AT&T LONG DISTANCE _ LONG DISTANCE SERVICE 3.51 JPMORGAN CHASE BANK HOME DEPOT-PARTS 5.02 JPMORGAN CHASE BANK LOWES-COPPER LINE 7.10 AT&T CONSOLIDATED PHONE BILL 11.92 65 75 JPMORGAN CHASE BANK DOLLARTREE-FRAMES . 11 00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES . 18 92 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES . 92 18 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES . 18 92 COX COMMUNICATIONS INTERNET SVCS - OC BLDG . 69 95 JPMORGAN CHASE BANK LOCKE-OC LIGHT BULB . 17.14 JPMORGAN CHASE BANK LOWES-KEYS 3 74 . TOTAL SUPPORT SERVICES 1,476.30 CEMETERY ABP/PSO ELECTRIC USAGE JPMORGAN CHASE BANK 1 ATWOODS CREDIT 36.78 - -16 99 . TOTAL CEMETERY 19.79 POLICE SERVICES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 16.58 Page 3 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl POLICE SERVICES... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 467.36 USA MOBILITY WIRELESS, INC PAGER USE 71.46 JPMORGAN CHASE BANK NAT'L TACTICAL-ANNUAL FEE 150.00 JPMORGAN CHASE BANK PUBLIC SAFETY-PEPPER SPRY 165.36 JPMORGAN CHASE BANK OFFICE EVERYTHG-TONER 60.45 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY13 147.00 SHAUN C. JONES TUITION REIMBURSEMENT 534.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 108.30 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 60.95 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 4.74 JPMORGAN CHASE BANK THOMSON-CLEAR ACCESS 168.30 JPMORGAN CHASE BANK SOMES-MEDALS/RECOGNITION 161.00 JPMORGAN CHASE BANK ULTRAMAX-AMMUNITION 523.49 JPMORGAN CHASE BANK OK POLICE-UNIFORM SUPPLIE 137.80 AT&T LONG DISTANCE LONG DISTANCE SERVICE 139.85 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 4.74 TREASURER PETTY CASH NOTARY FEE 20.00 JPMORGAN CHASE BANK BAUDVILLE-LAPEL PINS 50.20 JPMORGAN CHASE BANK SOUTHER STAMP-NOTARY 45.25 JPMORGAN CHASE BANK VIEVU-REPAIR CAMERAS 118.00 JPMORGAN CHASE BANK BEST BUY-MONITOR SUPPLIES 54.98 JPMORGAN CHASE BANK PATROL TECH-APPAREL 39.00 JPMORGAN CHASE BANK HILLS-K9 FOOD 201.36 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS 184.98 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORMS 105.99 AEP/PSO ELECTRIC USAGE 1,618.60 JPMORGAN CHASE BANK CHIEF SUPPLY-CREDIT -27.95 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 29.99 AT&T CONSOLIDATED PHONE BILL 495.19 JPMORGAN CHASE BANK PRESIDENTS SVC-AWARDS 65.75 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 1,116.10 JPMORGAN CHASE BANK PIKEPASS-PIKEPASS FEE 72.65 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY MAINT FEES 250.00 JPMORGAN CHASE BANK RED ROCK-UNIFORMS 83.13 URGENT CARE OF GREEN COUNTRY, P.L.L VACCINATIONS 135.00 EWINGS JEWELRY ENGRAVING 30.00 JPMORGAN CHASE BANK BEST BUY-MONITOR 949.99 JPMORGAN CHASE BANK OFFICE MAX-MONITOR STAND 260.03 TOTAL POLICE SERVICES 8,819.62 POLICE COMMUNICATIONS JPMORGAN CHASE BANK APCO-DISPATCH CLASS 249.00 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 52.50 JPMORGAN CHASE BANK APCO-DISPATCH CLASS 249.00 JPMORGAN CHASE BANK BIDDLE-CRITICALL SOFTWARE 2,215.00 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 7.97 Page 4 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE COMMUNICATIONS... AEP/PSO ELECTRIC USAGE 128.07 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 173.16 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 52.70 JPMORGAN CHASE BANK MTM-PLAQUE/RECOGNITION 164.36 JPMORGAN CHASE BANK SO RUBBER STMP-NOTARY 45.75 JPMORGAN CHASE BANK CENTRAL TECH-TUITION 45.00 JPMORGAN CHASE BANK PRESIDENTS SERV-AWARDS 34.25 JPMORGAN CHASE BANK WORKHEALTH-VACCI NATIONS 120.00 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 LANGUAGE LINE SERVICES DEC TRANSLATION SVCS 25.71 JPMORGAN CHASE BANK DELL-TONER 210.88 TOTAL POLICE COMMUNICATIONS 4,223.35 ANIMAL CONTROL JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 26.43 JPMORGAN CHASE BANK MEEKS-DECALS FOR AC VECH 440.00 JPMORGAN CHASE BANK AUTOZONE-TRUCK PARTS 3.24 JPMORGAN CHASE BANK AUTOZONE-TRUCK PARTS 2.70 JPMORGAN CHASE BANK LOWES-AC SUPPLIES 249.38 JPMORGAN CHASE BANK SEW IT-UNIFORM PATCHES 16.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 7.01 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 49.29 JPMORGAN CHASE BANK HOBBY LOBBY-SUPPLIES 10.82 JPMORGAN CHASE BANK DELL-TONER CARTRIDGE 95.34 JPMORGAN CHASE BANK HILLS-FEEDING SUPPLIES 14.00 JPMORGAN CHASE BANK HILLS-FEEDING SUPPLIES 36.49 JPMORGAN CHASE BANK HILLS-FEEDING SUPPLIES 14.00 AEP/PSO ELECTRIC USAGE 415.22 AT&T CONSOLIDATED PHONE BILL 76.59 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 103.25 JPMORGAN CHASE BANK VSSI-SURGERY LAMP 121.00 JPMORGAN CHASE BANK HILLS PET-FEEDING SUPPLIE 28.00 JPMORGAN CHASE BANK FULLERTON-FUEL 20.50 ANNE K. KARN FELINE/CANINE SURGERIES 460.00 TOTAL ANIMAL CONTROL 2,189.26 FIRE SERVICES JPMORGAN CHASE BANK ATWOODS-TOOLS 49.40 FSIO CONFERENCE REGISTRATION 65.00 THOMAS A. GAINES ANNUAL FIRE PUMP TESTING 1,635.74 BARRY INGRAM TUITION REIMBURSEMENT 475.32 JOHNNY SMITH TUITION REIMBURSEMENT 451.50 JPMORGAN CHASE BANK TRAVEL EXPENSE-STUCKEY 1.83 JPMORGAN CHASE BANK TRAVEL EXPENSE-STUCKEY 10.75 JPMORGAN CHASE BANK NFPA-MEMBERSHIP DUES 165.00 JPMORGAN CHASE BANK LOWES-WINDOW SUPPLIES 37.43 AT&T CONSOLIDATED PHONE BILL 403.21 Page 5 Claims List 2/5/2013 Bud t U it Ti l ge n t e Vendor Name Payable Description Payment Amoun RE SERVICES JPMORGAN CHASE BANK TRAVEL EXPENSE 18.21 AEP/PSO ELECTRIC USAGE 1,741.68 JPMORGAN CHASE BANK TULSA OVERHEAD-DOOR REP 582.50 JPMORGAN CHASE BANK OFFICE DEPOT-FORMS 60.00 JPMORGAN CHASE BANK TRAVEL EXPENSE-STUCKEY 12.89 JPMORGAN CHASE BANK TRAVEL EXPENSE-STUCKEY 7.19 JPMORGAN CHASE BANK TRAINING EXPENSE 22.05 JPMORGAN CHASE BANK GUEST SERVICES-STUCKEY 167.32 JPMORGAN CHASE BANK UNITED-BAGGAGE FEE 25.00 AT&T MOBILITY WIRELESS SERVICE 48.68 JPMORGAN CHASE BANK TULSA AIRPORT-PARKING 50.00 JPMORGAN CHASE BANK OVERHEAD DOOR-REPAIR 1,038.50 AT&T LONG DISTANCE LONG DISTANCE SERVICE 51.00 JPMORGAN CHASE BANK FIRE PROT-REFUND MATERIAL -884.80 JPMORGAN CHASE BANK MAIL THIS-POSTAGE 16.19 JPMORGAN CHASE BANK PIKEPASS-PIKE PASS FEE 5.60 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 17.57 JPMORGAN CHASE BANK MSA-GAS MONITOR REPAIR 325.00 JPMORGAN CHASE BANK LOWES-DRILL BIT 4.94 JPMORGAN CHASE BANK LOWES-HARDWARE 44.48 JPMORGAN CHASE BANK LOCKE-PART FOR STATION 1 15.08 JPMORGAN CHASE BANK OREILLY-OIL DRY ST#1 34.74 JPMORGAN CHASE BANK OREILLY-TRANSMISSION FLD 33.98 JPMORGAN CHASE BANK POWER TRAIN-REPAIR PART 158.63 JPMORGAN CHASE BANK AMAZON-TRAINING MANUAL 66.78 JPMORGAN CHASE BANK TRAVEL EXPENSE-STUCKEY 36.87 JPMORGAN CHASE BANK SPECIAL OPS-PANTS 109.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,690.57 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 27.10 JPMORGAN CHASE BANK FIRE PROT-TRN MATERIALS 1,441.25 rAL FIRE SERVICES 10,264.17 EMERGENCY PREPAREDNES AT&T LONG DISTANCE LONG DISTANCE SERVICE 5.63 AEP/PSO ELECTRIC USAGE 109.21 AT&T CONSOLIDATED PHONE BILL 39.67 JPMORGAN CHASE BANK BEST BUY-PROJECTOR MOUNT 149.99 TOTAL EMERGENCY PREPAREDNESS STREETS JPMORGAN CHASE BANK SMITH FARM-CARBURETOR 59.80 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 15.25 JPMORGAN CHASE BANK ATWOODS-TEE POSTS 37.90 AEP/PSO ELECTRIC USAGE 1,118.45 JPMORGAN CHASE BANK LOWES-SIGN SUPPLIES 20.72 JPMORGAN CHASE BANK GRAINGER-PPE 51.26 JPMORGAN CHASE BANK MAXWELL-FORM STAKES 141.57 Page 6 Claims List 2/5/2013 Budget Unit Title STREETS Vendor Name Payable Description Payment Amoun JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES UNIFIRST HOLDINGS LP UNIFORM RENTAL 21.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.87 UNIFIRST HOLDINGS LP UNIFORM RENTAL 66.07 JPMORGAN CHASE BANK LOWES-PICK HANDLE 40.82 TULSA COUNTY BOCC MISC. SIGNS 16.95 SIGNALTEK INC TRAFFIC CONTROL MAINTENAN 30.30 1 251 25 ROADSAFE TRAFFIC SYSTEMS, INC BARRICADE RENTAL , . JPMORGAN CHASE BANK LOWES-HAMMER DRILL BIT 117.00 JPMORGAN CHASE BANK WALMART-OFFICE CLOCKS 18.97 TULSA COUNTY BOCC MISC. SIGNS 11.91 TULSA COUNTY BOCC STREET MARKERS 67.60 L & B DIRT PIT DIRT FOR BACK FILLING 219.70 USA MOBILITY WIRELESS, INC PAGER USE 25.00 JPMORGAN CHASE BANK LOWES-FIRE EXTINGUISHER JPMORGAN CHASE BANK OREILLY-TIE WRAPS/TAPE 8.94 18.94 JPMORGAN CHASE BANK ALL BATTERY-BATTERIES 12.27 JPMORGAN CHASE BANK BUMPER TO BUMPER-ADHESIVE 385.95 JPMORGAN CHASE BANK LOWES-TOOLS 1299 JPMORGAN CHASE BANK ATWOODS-BRAKE LIGHT/FUSE 117.63 JPMORGAN CHASE BANK ATWOODS-LUBRICANTS 12.78 SPRINT SPRINT CARDS 7.98 JPMORGAN CHASE BANK ATWOODS-GREASE GUN 119.97 JPMORGAN CHASE BANK ATWOODS-WINTER COAT 16.99 TOTAL STREETS 119.99 4,254.59 STORMWATER JPMORGAN CHASE BANK ATWOODS-BAR OIL SPRINT SPRINT CARDS 19.98 WORLEYS GREENHOUSE & NURSERY, INC 2007 TREE GRANT TREE REPL 159.96 USA MOBILITY WIRELESS, INC PAGER USE 4,770.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.48 WORKHEALTH SOLUTIONS, LLC HEP B FOLLOW UP 31.11 TREASURER PETTY CASH PARKING FEE 31.00 TREASURER PETTY CASH PARKING FEE 2.00 TREASURER PETTY CASH PARKING FEE 2.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 2.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPMORGAN CHASE BANK HD SUPPLY-FRAMES 31.11 JPMORGAN CHASE BANK GRAINGER-PPE 377.00 JPMORGAN CHASE BANK GRAINGER-OIL BOOM 51.26 JPMORGAN CHASE BANK ATWOODS-BAR/CHAINS 151.65 JPMORGAN CHASE BANK ATWOODS-BAR/CHAIN 135.96 JPMORGAN CHASE BANK ST LAWN-SHARPEN BLADES 18.00 JPMORGAN CHASE BANK GREEN HILL-WASHED ROCK 52.50 195.32 Page 7 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL STORMWATER 6,097.44 PARKS AEP/PSO ELECTRIC USAGE 1 097 57 JPMORGAN CHASE BANK P&K EQUP-SAW CHAIN , . OWASSO VFW POST 7180 VA PARADE 19.38 CUB SCOUT PACK 835 VA PARADE 100.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 100.00 ADT SECURITY SERVICES INC ALARM SERVICE 8 79 UNIFIRST HOLDINGS LP UNIFORM RENTAL 63.07 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 A-1 TENT RENTALS, INC TENT RENTAL HARVEST FEST 12.75 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 1,749.00 JPMORGAN CHASE BANK , LOWES-CUTTERS 137.50 JPMORGAN CHASE BANK LOWES-CONCRETE 44.98 JPMORGAN CHASE BANK KUM & GO-FUEL 2.68 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 12.75 JPMORGAN CHASE BANK QT-GENERATOR OIL 4.98 JPMORGAN CHASE BANK KUM & GO-FUEL 9.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 38.10 AT&T CONSOLIDATED PHONE BILL 3.79 229 3 TOTAL PARKS . 3 3,750.40 COMMUNITY CENTER AT&T CONSOLIDATED PHONE BILL 176 25 AEP/PSO ELECTRIC USAGE . 631 68 JPMORGAN CHASE BANK LOWES-BROOM RACKS . ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 20.28 JPMORGAN CHASE BANK TUCKER-DEODORIZERS 779.71 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 99.00 JPMORGAN CHASE BANK RED BUD-CC AIR FILTERS 310.75 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 91.84 AT&T LONG DISTANCE LONG DISTANCE SERVICE 13.37 JPMORGAN CHASE BANK CHARACTER-BULLETINS 9.43 25 87 TOTAL COMMUNITY CENTER . 2,158.18 HISTORICAL MUSEUM O NEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE T P/PSO ELECTRIC USAGE 236.34 T &T CONSOLIDATED PHONE BILL 80.76 23 67 TOTAL HISTORICAL MUSEUM . 340.77 ECONOMIC DEV JPMORGAN CHASE BANK OEDA MEETING EXPENSE 10.77 Page 8 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni E CONOMIC DEV... JPMORGAN CHASE BANK LOWES-LOCKS FOR OC 91.88 JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING 19.99 TOTAL ECONOMIC DEV 122.64 FUND GRAND TOTAL 103,375.8 AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 105.00 TOTAL AMBULANCE SERVICE 105.00 AMBULANCE JPMORGAN CHASE BANK PSI-PHARMACEUTICALS JPMORGAN CHASE BANK PEARSON- BOOKS 44.19 JPMORGAN CHASE BANK EXCELLANCE-REPAIR PART 282.51 JPMORGAN CHASE BANK PSI-PHARMACEUTICALS 186.62 JPMORGAN CHASE BANK FULLERTON-SUPPLIES 166.60 JPMORGAN CHASE BANK VIDACARE-SUPPLIES 79.50 JPMORGAN CHASE BANK TCC-REGISTRATION FEE 526.89 TREASURER PETTY CASH LICENSE RENEWAL 70.00 JPMORGAN CHASE BANK TCC-REGISTRATION FEE 140.00 JPMORGAN CHASE BANK TCC-REGISTRATION FEE 75.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 70.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 16.88 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 24.72 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,735.34 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 145.32 JPMORGAN CHASE BANK CARDINAL HEALTH-CREDIT 66.39 MEDICLAIMS INC BILLING SERVICES -52.53 JPMORGAN CHASE BANK FULLERTON-OXYGEN 10,866.19 JPMORGAN CHASE BANK STERICYCLE-WASTE DISPOSAL 94.80 1 161.92 TOTAL AMBULANCE , 15,700.34 FUND GRAND TOTAL 15,805.34 E911 COMMUNICATIONS AT&T CONSOLIDATED PHONE BILL 296 87 AT&T . E911 MAPPING FEE - JAN 355 35 INCOG-E911 . E911 ADMIN SVC FEES 6 646.95 TOTAL E911 COMMUNICATIONS , 7,299.17 FUND GRAND TOTAL 7,299.1 SIREN FD - EMERGENCY PRE JPMORGAN CHASE BANK TOTAL RADIO-SIREN #9 REP 9,262.75 TOTAL SIREN FD - EMERGENCY PREP 9,262.75 Page 9 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amount FUND GRAND TOTAL 9,262.7 HOTEL TAX - ECON DEV JPMORGAN CHASE BANK OLD URBAN TROLLEY-TROLLEY REGINALD KIM HENRY 3,000.00 REMOVE HOLIDAY BANNERS 1,380.00 RETAIL ATTRACTIONS, LLC RETAIL DEVELOPM TOTAL HOTEL TAX - ECON DEV ENT CONTRA 4,000.OC ' 8,380.Oa STRONG NEIGHBORHOODS JPMORGAN CHASE BANK NHOOD GRANT WORKSHOP TOTAL STRONG NEIGHBORHOODS 27.58 27.58 FUND GRAND TOTAL 8,407.5 STORMWATER - STORMWATI AEP/PSO ANYTIME SEPTIC INC ELECTRIC USAGE 232.26 TOTAL STORMWATER - STORMWATER FIRE DEBRIS REMOVAL 3,750.00 3,982.26 3 LAKES DRAINAGE CHANNE WORLEYS GREENHOUSE & NURSERY, INC THREE LAKES CHANNEL PROJE JPMORGAN CHASE BANK ARC-THREE LAKES PRINTS 8,262.00 TOTAL 3 LAKES DRAINAGE CHANNEL 91.56 8,353.56 FUND GRAND TOTAL 12,335.8 PUBLIC SAFETY - POLICE JPMORGAN CHASE BANK MEEKS-VEHICLE STRIPING TOTAL PUBLIC SAFETY - POLICE 2,00 0 2,000..000 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK I P&K EQUIP-CHAINSAW JPMORGAN CHASE BANK MATHIS BROS-CHAIRS ST 2 619.98 TOTAL PUBLIC SAFETY - FIRE 986.85 1,606.83 FUND GRAND TOTAL 3,606.8 CI - POLICE BLDG JPMORGAN CHASE BANK ARC-BLUEPRINTS TOTAL CI -POLICE BLDG 1482 140.. 82 CI - GARN WID 96TH-106TH PSA-DEWBERRY INC ENGINEERING SERVICES TOTAL CI - GARN WID 96TH-106TH 10,0 10,29944.0.00 CI - STREET REHAB FY13 TRI-STAR CONSTRUCTION, LLC FY 13 STREET REHABILITATI TOTAL CI - STREET REHAB FY13 73,076.53 73,076.53 Page 10 Claims List 2/5/2013 Budget Unit Title Vendor Name [ECI - 86 STIR MAIN--MEM K Payable Description F Payment Amour . ELLIS RITCHIE, P.C. AND LEE RO W SETTLEMENT TOTAL CI - 86 STR MAIN--MEM 160,000.01 160,000.01 CI - SPORTS PARK FY 2013 PHILLIP R. PENNINGTON BASEBALL 4-PLEX TOTAL CI - SPORTS PARK FY 2013 107,822.2° 107,822.2! FUND GRAND TOTAL 351,333.6( CITY GARAGE JPMORGAN CHASE BANK PEPBOYS-FUSES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 12.00 JPMORGAN CHASE BANK CLASSIC CHEVY-PARTS 2.39 JPMORGAN CHASE BANK UNITED FORD-PARTS 170.74 JPMORGAN CHASE BANK UNITED FORD-PARTS 233.47 JPMORGAN CHASE BANK UNITED FORD-PARTS 23.94 JPMORGAN CHASE BANK CLASSIC CHEVY-PARTS 79.72 JPMORGAN CHASE BANK CLASSIC CHEVY-PARTS 120.44 JPMORGAN CHASE BANK BOB MOORE-PARTS 555.26 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 496.64 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 403.04 JPMORGAN CHASE BANK OREILLY-PARTS RESALE 54.50 JPMORGAN CHASE BANK OREILLY-SHOP SUPPLIES 799.85 JPMORGAN CHASE BANK B&M OIL-PARTS RESALE 16.58 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 101.20 JPMORGAN CHASE BANK RC AUTO-REPAIR 02 1 TON 76.95 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 8644.44 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 26.68 JPMORGAN CHASE BANK CLASSIC CHEVY-CORE RETURN 41.52 JPMORGAN CHASE BANK CLASSIC CHEVY-RETURN -10.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE -315.67 JPMORGAN CHASE BANK LOWES-SHOP VAC FILTER 5.69 JPMORGAN CHASE BANK PEPBOYS-BRAKES 13.82 JPMORGAN CHASE BANK T&W TIRE-PARTS RESALE 859.62 AT&T MOBILITY WIRELESS SERVICE 7,335.16 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 56.70 JPMORGAN CHASE BANK B&M OIL-PARTS RESALE 86.01 JPMORGAN CHASE BANK B & M OIL-OIL 1,322.75 JPMORGAN CHASE BANK B&M EXHAUST-R EBUILD 1,196.25 JPMORGAN CHASE BANK J T&W TIRE-PARTS RESALE 551.95 JPMORGAN CHASE BANK FASTENAL-SUPPLIES 1,855.00 AEP/PSO ELECTRIC USAGE 164.06 AT&T CONSOLIDATED PHONE BILL 636.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 76.59 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 30.28 Page 11 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... JPMORGAN CHASE BANK UNITED FORD-RETURN JPMORGAN CHASE BANK -67.16 UNITED FORD-RETURN -80.31 TOTAL CITY GARAGE 18,549.81 FUND GRAND TOTAL 18,549.81 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 'OTAL WORKERS' COMP SELF-INS 323.00 3,740.00 VORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 8,672.28 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 4,169.55 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 7,543.29 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 30.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 633.25 )TAL WORKERS' COMP SELF-INS 1,570.20 25,482.57 FUND GRAND TOTAL 29,222.5' GEN LIAB-PROP SELF INS AMANDA MOORE TORT CLAIM TREASURER PETTY CASH 239 CAR TAG-TORT CLAIM 79.50 .50 DONALD J JOHNS TORT CLAIM TOTAL GEN LIAB-PROP SELF INS 750.00 1,068.79 FUND GRAND TOTAL 1,068.7 Page 12 Claims List 2/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA GRAND TOTAL $560,268.11 Page 13 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2/5/13 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT ~ 41,335.58 96,178.04 39,228.41 16,325.88 23,416.56 216,484.47 3,876.83 3,575.20 7,452.03 1,282.44 1,282.44 HEALTHCARE SELF INSURANCE FUND TOTAL 225,218.94 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/12/13 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,597.74 Managerial 19,618.18 27,617.82 Finance 5,991.20 10,744.57 Human Resources 5,984.81 10,089.66 Community Development 10,723.98 17,105.29 Engineering 16,148.98 24,498.44 Information Systems 8,367.36 13,380.10 Support Services 6,828.91 10,065.74 Police 95,752.43 153,018.95 Central Dispatch 14,126.07 23,992.21 Animal Control 2,258.40 3,683.73 Fire 92,684.38 139,545.22 Fire-Safer Grant 10,509.67 15,837.51 Emergency Preparedness 2,818.43 4,433.49 Streets 6,853.92 12,511.78 Stormwater/ROW Maint. 4,477.63 6,370.03 Park Maintenance 9,696.68 15,232.42 Community-Senior Center 2,786.71 3,947.64 Historical Museum 540.00 606.31 Economic Development 2,876.92 3,828.94 General Fund Total 323,630.97 503,107.59 Garage Fund Total 4,103.60 6,878.63 Ambulance Fund Total 24,858.90 37,573.22 Emergency 911 Fund Total 2,535.20 4,467.33 Stormwater Fund 27 Total Worker's Compensation Total 3,647.80 4,359.53 Strong Neighborhoods 2,717.31 4,144.58 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/26113 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,597.74 Managerial 19,459.09 27,447.52 Finance 5,991.20 10,744.56 Human Resources 5,984.82 10,089.66 Community Development 11,011.24 17,103.13 Engineering 16,173.98 24,543.08 Information Systems 8,302.35 12,784.83 Support Services 6,985.00 10,245.35 Police 104,161.44 163,440.33 Central Dispatch 13,691.92 23,477.54 Animal Control 2,218.40 3,640.27 Fire 92,181.78 138,843.76 Fire-Safer Grant 10,944.36 16,344.69 Emergency Preparedness 2,798.43 4,411.75 Streets 7,780.41 14,157.24 Stormwater/ROW Maint. 4,517.90 6,423.35 Park Maintenance 9,656.67 15,188.94 Community-Senior Center 3,006.75 4,194.60 Historical Museum 600.00 673.68 Economic Development 2,826.92 3,774.61 General Fund Total 332,878.98 514,126.63 Garage Fund Total 4,103.60 6,878.61 Ambulance Fund Total 25,178.82 37,905.91 Emergency 911 Fund Total 2,535.21 4,467.34 Stormwater Fund 27 Total - Worker's Compensation Total 5,170.20 6,184.41 Strong Neighborhoods 2,692.31 4,117.42 V The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Concrete Approaches, Sidewalk, Waterline, Sanitary Sewer, and Storm Water Improvements 96th Street North Center (Braum's offsite infrastructure) DATE: February 1, 2013 BACKGROUND: The subject property is located east of Garnett on 96th Street North in Owasso. Improvements include three partial concrete approaches, 579 linear feet of sidewalk, 95 linear feet of 8 inch ductile iron pipe waterline for potable water, 790 linear feet of 8 inch PVC sanitary sewer line, and 457 linear feet of storm sewer pipe and junction boxes. FINAL INSPECTIONS: Final inspections for the above infrastructure components were completed in December 2012 by the Public Works Department. The contractors have supplied the necessary two-year maintenance bonds. Additionally, the construction contractor and design engineer have provided the required as- built drawings. RECOMMENDATION: Staff recommends Council acceptance of 96th Street North Center offsite infrastructure including approaches, sidewalk, water, wastewater, and storm water system improvements. ATTACHMENT: A. Location Map B. City Attorney bond approval letter and copy of bonds C. DEQ letters of approval 0 I I I TFO PROJEC LOCATION 6th S T N BRAUMS OFF-SITE UTILITIES CITY OF OWASSO 01/09/13 PROJECT LOCATION 111 N. Main Street 0 P.O. Box 180 North Owasso, OK 74055 THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO REPR F,SENT AN ACCURATE AND TRUE SCAI_F.. USE OF THIS MAP IS WITHOUT WAIZRAN7l' OR RI PRESIi N"I-A"I'iON BY CI"IY OF OWASSO OI-- ITS ACCURACY. 918.376.1500 s F5 ii Bargas, Miguel From: Lombardi, Julie Sent: Friday, January 04, 2013 2:54 PM To: Bargas, Miguel Subject: RE: E 96th st N Braums Miguel, i have reviewed the maintenance bond and rider for the storm sewer, junction boxes, sanitary sewer, manholes, waterline, sidewalks and driveway appr6achments for the Braum's in the 96th Street Center. The attorney-in-fact signatures on the bond and rider are authorized, the surety is licensed to do business in Oklahoma and the total amount of the bond and rider are well within the surety's $89,244,000. underwriting limitation. Therefore, the bond and rider are approved. Julie Lombardi Julie Trout Lombardi / City Attorney City of Owasso 111 N. Main / Owasso, OK 74055 (918) 376-1511 (o) / (918) 376-1599 (fax) ilombardi@citvofowasso.com www.cityofowasso.com Prom: Bargas, Miguel Sent: Thursday, January 03, 2013 4:30 PM To. Lombardi, Julie Subject: E 96th st N Braums Julie, I am sending you a maintenance bond and rider. Would you please review and reply with your findings. Thank you God Bless Miguel Bargas Infrastructure Inspector Owasso Public Works (918) 272-4959 office (918) 272-4996 fax (918) 693-3979 cell mbargas(@cityofowasso.com Eva 9 .MU tott'-la,: S416376 :lVf' 1N15MANCE: BAND Kt~lcitnt, t t~ l EN. ?`HO P if r 1` . Tfiat: - Cross-Bo Construction,l_LC Claremore, OK as Or#nc(pal, and ill l"LOYO= :t '#UUTUAL G/ASOALT-Y,6'0. PA'NYof Oes-Moines, 'rowa -Ss.8brety-; are fiitnly bNaM urita _City of Owasso, OK f (#iereiiisfter;ca#leet ~Jbliyee} in tho.,ft taf:Slitn dfOne Hundred Twenty Five Thousand and 001940-=(#5 $125,000.00 :):Dd#la#s rtp~aeti'¢t t#1~ir`ia.~ir~;. ~xe~sttot~~,_s~riiir~lstt't~ttiKS; ~i~~cessoa~.and pro~etit$-. 'Whereas; the safil: t~rlncfpa#'lias.corr►pleted -a terfalb contract, 96th St. N Center Owasso, OK Installation of 457 LF of Storm Sewer and Junction boxes 790 LF Sanitary Sewer with manholes and 95 LF of Waterline itt:coiif trnttywitl3.. et#ain gk1ficiAlU66; 6i d'oubinit sald=.confra.ct~foraccsa.}st~fi'ce.:~}? {h~ 4kli~e~y IIV~ieeasi.;. ft~rthar cbrid(tits ofafa_;c4t)frc}`ts ti)atfe alai Ptncipa;s ayltl'ft#rnf a,bpcl of fi)dem'rj1tY,`gtt carte rn toretftedyr~Oydsf-'f 1i ~varCmajnsh~pa 7n teti lst#t tn?aydeveinpittsa'#d work wl#ffrt per#od;i.f: Two (2) gears fto<fhe:clafe ofcnsptaii:::of:the,i,Vork tinder :field ~oiitracf, :and ~1Nf~ere~stt}a seid,:~~l1I?l:b`~{~`~ IVly7'11A,~.;~A~ttgL~'Y;tt~~ of bes f~oift'@s-, ~o~r~afor a valuaE }e.eenside~a{ion; has agreed to jaln wilt~:safti;principal In such ~OItihen i4d O-rquaraniee,l ndemnifyiny se#+l:C)laliee, as aforesald, NA'a th:a.'refQre; f}i arzt itlcii~ iif This C2I~li aitcri.ls ttclt;:iliatlf,the;said RifI cipal_d- - .attd QPIP shalt, ~[t his t71Alf1"c : nd: Xp rf , tOffie ;ar y t ttt : al! i feets:;tha is tb3k, wltitit~ fti _ period Qf . Two 2 lVears'fro t #`he.date of eccepfance b} the , vb►k Fund r,~a~ [ coh rae#~ by:r sQ~ of aWrkfllattSltip tirt4,ssf. n~rll tts I.rlfiesppstf►gt1Q)t ofai3 Work, then tftl:oi?Itgatfon;(a ba pull end vo~fci; ot(-i~ry~t'tse:to ba`ericl't-etrialn'iri dull fpf:Ge atidvir`~ue=3n law, DatOW Fdrrria#.AcceptaNO bf O'O itraot: Montt 11pprpl/ed; ' Igned end d'61 W~r6d thls. 5th Day `of November :20,12 ..y: f"orthe Obligee .(Air OftutO ropy tie(gof°ifi to.:be YOMed total OW 7231- 0.1104.) . Crass-Bo Construction, LLC Pr` ei p"Yl y~ AIFEMCInsurance Companieso No. A16877 P.O. Box 712 * Des Moines, IA 50306-0712 CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY-IN-FACT KNOW ALL MEN BY THESE PRESENTS, that-, 1. Employers Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an lowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation 7. Hamilton Mutual Insurance Company, an Iowa Corporation hereinafter referred to severally as "Company" and collectively as 'Companies°, each does, by these presents, make, constitute and appoint: VAUGHN GRAHAM, JR,,KYLE BRADFORD, MICHAEL E. COLE, VAUGHN P. GRAHAM, STEPHEN M. POLEMAN, JAMES R. RICHARDSON, JAMIE M BURRIS, JOHN K. DEER, TRAVIS E. BROWN, MARK D. NOWELL, DEBORAH L RAPER, CHRISTOPHER WEBB, ROBBIE LOYD, KENT BRADFORD Its true and lawful attorney-In-fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obligatory instruments of a similar nature as follows: In an amount not exceeding Seven Million Five Hundred Thousand Dollars ............................................................................................................$7,500,000.00 and to bind each Company thereby as fully and to the same extent as It such instruments were signed by the duty authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed. The authority hereby granted shall expire APRIL 1, 2015 unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power-of-Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a regularly scheduled meeting of each company duty called and held in 1990; RESOLVED: The President and Chief Executive Officer, any Vice President., the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power mid authority to (1) appoint attorneys-in-fact and authorize them to execute on behalf of each Company and attach the seat of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof; and (2) to remove any such aftorney-fn4act at any time and revoke the power and authority given to him or her. Attorneys-in-fact shall have power and authority, subject to the terms and limitations of the power-of-atlorney issued to them, to execute and deliver on behalf of the Company, and to attach the seas of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory-in the nature thereof, and any such Instrument executed by any such attomey-In-fact shall be fully and In all respects binding upon the Company. Certification as to the validity of any power-of-affornoy authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and In all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power-of-attorney of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be signed for each by their officers as shown, and the Corporate seals to be hereto affixed this 2nd ^dayof FEBRUARY 2012 . Seals I Sri to AP.4 ti yY .POkt -y` 4og TF•C, 1n.. µ`N ~Q •'`Z4 rpQY r,. SEAL ?x; 1863x_ 19tH pp IOWA Z G '•'µ'7O~VA Mq ,•~3rJ lpJJ i•, a ;''0`;'6"' r~";'~ro ; ri0 ~PP~F~ i ~4~'`~ •g 0~,,,OFC` : ' ^ y,h{" "L.r4sG y ; `ptlPOh~t` p ~ ~ 6Fr l~T • : 4 JA : -SEAL- , f ~ ~ ~ F ~4 SEALA 'SEAL~ ro1VA, _ ' U4zil DAK~ ~OuA~ ~1lTUq r LAUREL A. BLOSS Commission Number Ia3o`62 A P My Comm. Exp. Mar33, 20,4 L4 _u. _,6 Bfruce G. Kelley, Chairman of Companies 2, 3, 4, 5 & S; President of Company 1; Vice Chairman and CEO of Company 7 /YW r 14 Michael Free[ Assistant Vice President/ Assistant Secretary Onthls 2nd day of FEBRUARY AD 2012 before mea Notary Public ri and for (he State of Iowa, personally appeared rues G. Kelle~ y aMlichael f'reel, who, being by me duly sworn, did say that they are, and are known tome to be the Chairman, President, Vice Chairman and CEO, andtor Assistant Vice PresidentlAssistant Secretary, respectively, of each of The Companies above; that the seals affixed to this instrument are the seats of said corporations; that said instrument was signed and sealed on behalf of each of the Companies by authority of lheirrespective Boards of Directors; and that the said Bruce G. Kelley and Michael Free], as such officers, acknowledged the execution of said instrument to be the voluntary act and deed of each of the Companies. My Commission Expires March 13, 2014. CERTIFICATE Notary Public In and for the State of Iowa 1, Jams D. Clough, Vice President of the Companies, do hereby certify that theforegoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on FEBRUARY 2, 2012 on behalf of, VAUGHN GRAHAM, JR, KYLE BRADFORD, MICHAEL E. COLE, VAUGHN P. GRAHAM, STEPHEN M. POLEMAR JAMES R, RICHARDSON, JAMIE M BURRIS. JOHN K. DEER, TRAVIS E. BROWN, MARK D. NOWELL, DEBORAH L. RAPER, CHRISTOPHER WEBB. ROBBIE LOYD, KENT BRADFORD are true and correct and are still in full force acrd effect. In Testimony WPer I hpvc subscrtbelT name an affixed the facsimile seal of.~ each Company this day of fi t (J ~r7;~G We President ff EMC Insurance Companies HOME OFFICE OR BRANCH SERVICE OFFICE - DES MOINES, IOWA X] Employers Mutual Casualty Company ❑ Dakota Fire Insurance Company L EMCASCO insurance Company ❑ Illinois EMCASCO Insurance Company ❑ Union Insurance Company of Providence ❑ EMC Property & Casualty Company ❑ Hamilton Mutual Insurance Company ENDORSEMENT RIDER ATTACHED TO AND FORMING PART BATE ENDORSEMENT EFFECTIVE DATE OF BOND OR POLICY NO, OR RIDER EXECUTED OF ENDORSEMENT OR RIDER S416376 December 5, 2012 November 5 2012 Obligee, Citv of Owasso. OK Principal: Cross-Bo Construction, LLC It is hereby agreed that the words: Contract description is amended to include the following: Sidewalks &.DrivewayApproachments Provided that, no amount carried under the Bond during any period shall be cumulative with the amount or amounts carried under the Bond during any other period or periods. ACCEPTED: Prdncipal thy: ovllaea E loyers Mutual Casualty Company hay: Allomey-M-Fact Deborah L. Raper 7001.1 (5-99) /EMC Insurance Companies- No. Al 8004 RO. Box 712 - Des Moines, IA 50306-0712 CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY-IN-FACT KNOW ALL MEN BY THESE PRESENTS, that: 1. Employers Mutual Casualty Company, an Iowa Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 4. Illinois EMCASCO Insurance Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 6. EMC Property & Casualty Company, an Iowa Corporation 7. Hamilton Mutual Insurance Company, an Iowa Corporation hereinafter referred to severally as "Company" and collectively as `Companies", each does, by these presents, make, constitute and appoint: VAUGHN GRAHAM, JR, KYLE BRADFORD,1r11CHAEL E. COLE, VAUGHN P. GRAHAM, STEPHEN M. POLEMAN, JAMES R. RICHARDSON, JAMIE M BURRIS, JOHN K. DEER, TRAVIS E. BROWN, MARK D. NOWELL, DEBORAH L. RAPER, CHRISTOPHER WEBB, ROBBIE LOYD, KENT BRADFORD its true and lawful attorney-in-fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obltgatory instruments of a similar nature as follows: In an amount not exceeding Seven Million Five Hundred Thousand Dollars ............................................................................................................$7,600,000.00 and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed. The authority hereby granted shall expire APRIL 1, 2015 unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power-of-Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a regularly scheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attorneys-in-fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of Indemnity and other writings obligatory in the nature thereof; and (2) to remove any such attorney-in-fact at any time and revoke the power and authority given to him or her. Attorneys-in-fact shall have power and authority, subject to the terms and limitations of the power-of-attorney issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attorney-in-fact shall be fully and in all respects binding upon the Company. Certification as to the validity of any power-of-attorney authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power-of-attorney of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be signed for each by their officers as shown, and the Corporate seals to be hereto affixed this 2nd day of FEBRUARY 2012 . Seals ~4~~POR,r•° O~- :+a4aPPOAi}Qi :4 : Pp?i Q r' =p, SEAL;; y? 1$63 1953 =K= IOWA . o • a`. • *•tOWA Bryn '•'d~c~' '•N, ru,+P+• "10 Z URAIV L, SEAL= SEAL SEAL r 0 . uTUg1, `o MIJTllq~ s W~ LAUREL A. BLOSS Commission Number 183662 °,M~~iS ,~f14 MY Comm. Exp, Marl 3,201 Bruce G. Kelley, hairman of Companies 2, 3, 4, 5 & 6; President of Cam any 1; Vice Chairman and CEO of Company 7 2Ow-l'~W Michael Freei. Assistant Vice President/ Assistant Secretary On this 2nd dayof FEBRUARY AD 2012 before me a Notary Public in and for the late o owa, personally appeared Bruce G. Kelley and -Michael Free], who, being by me duly sworn, did say that they are, and are known to me to be the Chairman, President, Vice Chairman and CEO, andfor Assistant Vice President/Assistant Secretary, respectively, of each of The Companies above; that the seals affixed to this instrument are the seals of said corporations; that said instrument was signed and sealed on behalf of each of the Companies by authority of their respective Boards of Directors; and that the said Bruce G. Kelley and Michael Freel, as such officers, acknowledged the execution of said instrument to be the voluntary act and deed of each of the Companies. My Commission Expires March 13, 2014. CERTIFICATE Notary Public in and for the State of Iowa 1, James D, Clough, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the Companies, and this Power of Attorney issued pursuant thereto on FEBRUARY 2, 2012 on behalf of: VAUGHN GRAHAM, JR, KYLE BRADFORD, MICHAEL E. COLE, VAUGHN P.-GRAHAM, STEPHEN M. POLEMAN, JAMES R. RICHARDSON, JAMIE M BURRIS, JOHN K. DEER, TRAVIS E. BROWN, MARK D. NOWELL, DEBORAH L. RAPER, CHRISTOPHER WEBB, ROBBIE LOYD, KENT BRADFORD are true and correct and are still in full force and effect. In Testimony Wher f have subsortied my name and affixed the facsimile seal of each Companythis___dayof Ueclt-,gat ~12. Vice President Goss Bo Construction, LLC 601 NW Lowry Rd Claremore, OK 74017 I Name/Address I Wattsco of Oklahoma Inc 1820 E. Cavanaugh El Reno, OK 73036 Estimate Date Estimate # 7/1012012 305 Ship To 96th St. North Center Braum's Owasso, OK Description QTY Cost Total Mobilization 1 6,000.00 6,000.00 8#grsn Se~verLrnes`and Structures. 1 35;110(1:00 35,000.00 Waterline I3iict%1c.Irbri and a[l fiftings-and=.'eonnECt9ns); 1 B, Ot)b 00 ' 8,000.00 Striiiary 8eti~erLine {8" sl)It 2b andMantiot~s).~ 1 65;Ot10sOt)' 65,000.00 Erosion Control 1 8,000.00 8,000.00 Demulit%anlRepIacsment of"Paving 1 17;t10t) Oli` 17,000.00 Final Clean-up and sodding (required areas) 1 5,500.00 5,500.00 Traffic Control 1 2,500.00 2,500.00 Bid includes all rock excavation, backfill, cleanup, materials, connections and testing. Cross-Bo will provide 2 year maintenance bond to the City of Owasso Bid limited to specified items only. Total $147,000.00 Phone # Fax # E-mail 918-760-3722 918-342-8133 crossbo@att.net P., wtn~.', O K L A H O M A "tARTMENI OF ENVIRONMENIAL Ot1AE11Y STEVEN A. T SON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director ector September 10, 2012 Mr. Roger Stevens, Director of Public Works City of Owasso 301, West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. SL000072120508 96th Street North Center Sanitary Sewer Line Extension Facility No. S-21310 Dear Mr. Stevens: MARY FALLIN Governor Enclosed is Permit No. SL000072120508 ,for the construction of 782 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on September 10, 2012. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Q says ariti, P.E. Construction Permit Section Water Quality Division QK7RC/bg Enclosure c: Rick Austin, Regional Manager, DEQ Tulsa DEQ office Dan E. Tanner, P.E., Tanner Consulting, LLC 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMACIA OKLAHOMA 73101-1677 printed on recycled paper with soy Ink 8 D'm 0 K L A H 0 Al A DEPARt64ENT Or ENYIRONtAENTAL OUAtITY THOMPSON STEVEN A. OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director September 10, 2012 Mr. Roger Stevens, Director of Public Works City of Owasso 309 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. WL000072120507 96th Street North Center Potable Water Line Extension Facility No. 3002718 Dear Mr. Stevens: MARY FALLIN Governor Enclosed is Permit No. WL000072120507 for the construction of 92 linear feet of eight (8) inch DIP and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on September 10, 2012. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Ve truly yours, E. usaY R.banti, Construction Permit Section Water Quality Division QRKIRC/bg Enclosure c: Rick Austin, Regional Manager, DEQ Tulsa DEQ office Dan E. Tanner, P.E., Tanner Consulting, LLC 707 NORTH ROBINSON, P.O. BOX 1677, OXLAHOMA CITY, OKLAHOMA 73101-1677 printed on recycled paper with soy ink 0 0 The Citgo - V y Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Deputy Chief of Police SUBJECT: Acceptance of Donation and Supplemental Appropriation DATE: February 1, 2013 BACKGROUND: In November, the Owasso Police Department received word from City administrators that Owasso residents, Lynn and Barbara Owens, were offering to make a donation to the City of Owasso to facilitate the purchase of rifles for uniformed patrol officers. The Department's firearms experts were consulted on the weapon of choice and pricing. The donation helps reach the goal of outfitting every officer in the Patrol Division with a department issued rifle. The Owenses have now presented the Department with a check in the amount of $30,725 for the purchase of 30 rifles and their required accessories. PROPOSED ACTION: Staff is proposing City Council approval of a budget amendment in order to make the donated funds available for expenditures in the Police Services Budget. This budget amendment would increase the General Fund revenues and appropriated expenditures by $30,725. RECOMMENDATION: Staff recommends City Council acceptance of the donation and approval of a budget amendment increasing the estimated revenue in the General Fund by $30,725 and increasing appropriation for expenditures in the Police Services budget by $30,725. 0 OeT City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director Recreation and Culture SUBJECT: Sports Park South 4-Plex Construction Change Order #I DATE: February 1, 2013 BACKGROUND: The FY 2012-2013 Capital Improvements fund budget includes construction of a baseball 4-plex at the Owasso Sports Park. The original project concept consisted of a base bid for the 4-plex with six alternates that included field lighting and irrigation, a warm-up area, replacement of existing asphalt with concrete and artificial shade canopies. Due to budget constraints, a contract was awarded on October 16, 2012 to Penn Athletic Fields for the base bid only in the amount of $527,723 for construction of the baseball 4-plex. Build out of the project with lighting, irrigation and other amenities would be planned for future phases based on funding availability and City Council approval. Upon starting work on the project, staff discovered that a substantial reduction to the future cost of lighting the fields could be realized by installing conduit now. The conduit creates a channel for wiring and the electric system that will be needed for future field illumination. This would eliminate the future close of the baseball complex to install conduit and replace the asphalt. Staff has requested and received a quote from Penn Athletic Fields in the amount of $13,500 for this additional item. The proposed change order would increase the scope of work to include conduit installation. This change would save approximately $50,000 and benefit future phases of the project. FUNDING: Funding for this change order is available in the FY 2012-2013 Capital Improvements fund budget. RECOMMENDATION: Staff recommends approval of Change Order #1 amending the contract pay items to include $13,500 for conduit installation and increasing the total contract amount to $541,223. ATTACHMENT: A. Proposed Change Order Prepared by Recreation and Culture Department SECTION 00600 CHANGE ORDER PROJECT:sfl_~ark Sp(,{i'Il BAS ba11 Ya1a CHANGE ORDER NUMBER: CONTRACT DATE: 6C&UT i11t , Q I A DATE: TamarN 1D4, Any 3 TO CONTRACTOR: 4=5 ffi Ac, RddSCONTRACT FOR: The Contract is changed as follows: Not valid until signed by the Owner and Contractor The original Contract Sum was Net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be (increased) (decreased) `changed by The date of Substantial Com letion as of the date of this Change Order therefore is ! 55 7~. ao $ $ 537, 7,93. $ l~~ SDI. °d' $ ~/tn3 '10 ,m _l 15, ) days. NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Pwn- 6 Am, h i P, c4d,6 CONTRACTOR OWNER )*~31 G. 4wo Road PO & ADDRESS ADDRESS ~o nk 9405 a 0, k x14055 ,F DATE 7/7 DATE; 0408 C_HANGE ORDER 00600 - Page I of I V The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry D. White Support Services Director SUBJECT: Fleet Fuel Management System City Fleet DATE: February 1, 2013 BACKGROUND: For the past ten (10) years the City of Owasso has purchased diesel and gasoline fuel under a contract with Fuelman of Mid-America. The price paid for fuel has been 8.5¢ per gallon over the OPIS (Oil Price Information Service) weekly wholesale cost of fuel. The contract recently expired and it became necessary to request bids for a new Fleet Fuel Management System. A Notice to Bidders was published in the appropriate manner on December 13, 2012. Prospective bidders were advised to provide bids for a Fleet Fuel Management System based on retail price less discounts, rebates, incentives, etc. This pricing basis would allow the end purchaser to immediately know the price being paid. With the wholesale pricing basis the end purchaser did not know the resulting price. The price was determined from the OPIS Index posted on Thursday of each week for the preceding week. This change in pricing will allow the end purchaser to make better decisions concerning fuel purchase locations. Prospective bidders were also advised to provide information on reports available and data downloads which could be imported into our fleet data system, Extra Fleet. Bids were publicly opened on Wednesday, January 16, 2013, at the Owasso City Hall. ANALYSIS OF BIDS: Four (4) bids were received. They were examined for improper or incomplete bids. All four (4) bids were qualified. KUM AND GO Pricing: Retail price posted at Kum and Go station pumps with a rebate of 3.5¢ per gallon (monthly basis). Additional Fees: They partner with Wright Express for fleet fuel cards. There is no monthly charge for the Kum and Go Fleet Fuel Card which can be used at any Kum and Go station. Kum and Go stations are located in Owasso as well as the surrounding area, but they have no other locations in Oklahoma. There is a monthly fee of $2.00 per card for a Universal Card which can be used at many locations throughout the nation, but we would pay full retail price at any location which is not Kum and Go. Reports: Reports and data downloads were available. QUIK TRIP Pricing: Retail price posted at Quik Trip station pumps with an incentive of 2.0¢ per gallon (monthly basis). The bid also stated that during the first month of the contract the discount would be 5.0¢ per gallon. The bid further stated that if the City purchased a minimum of 150,000 gallons on an annual basis, we would receive a 5.0¢ per gallon discount on the first month of the subsequent year of the contract. Additional Fees: They partner with Wright Express for fleet fuel cards. There is no monthly charge for the Quik Trip Fuel Card which can be used at any Quik Trip station. Quik Trip stations are located in Northeast Oklahoma (including Owasso), but they have no other locations in Oklahoma, Reports: Reports and data downloads were available. FLEETCOR (PARENT COMPANY OF FUELMAN) Pricing: Retail price posted at Fuelman fueling station pump (which price may be the credit price where the station posts cash/credit pricing) with a rebate of 3.0¢ per gallon (monthly basis). Additional Fees: Fuelman issues its own universal cards through MasterCard. There is no monthly charge for the Fuelman universal card which can be used at multitudes of fueling stations in the nation which accepts Fuelman including the Owasso area. Reports: Reports and data downloads for this program will be developed quickly if we award the bid to this entity. We are currently receiving reports and downloads through another Fuelman program and those would continue until the reports and downloads for this new program was developed (approximately two-month period). COMDATA CORPORATION Pricing: Retail price posted at ComData fueling station pump with an incentive of 60 basis points (30 day billing) which are equivalent to 0.006 of the total purchase price during a month. Additional Fees: ComData issues its own fueling cards. Fueling stations which accept ComData cards are located nationwide. There is no monthly charge for the ComData card. Reports: Reports and data downloads were available. EXAMPLES OF APPLICATION OF PRICING BIDS: The City of Owasso purchases approximately 9,100 gallons of diesel and gasoline fuel combined per month. Using a sample pump price of $3.00 per gallon per day for a given month, the following prices would be paid by the City under the above bids: Total Rebate/Incentive Amount for Given Total Cost of Fuel Plus Total Monthly Cost Company Name Month Fees for Given Month Based on Example Fleetcor (Fuelman) 9,100 gallons X .03/ $27,300.00 - $273.00 = $27.027.00 gallon = $273.00 rebate $27,027.00 Quik Trip 9,100 gallons X .02/ $27,300.00 - $182.00 = $27,118.00 gallon = $182.00 rebate $27,118.00 ComData $27,300.00 X 0.006 = $27.300.00 - $163.80 = $27,136.20 $163.80 $27,136.20 Kum and Go 9,100 gallons X .035/ $27,300.00 - $318.50 = $27,041.50 gallon = $318.50 rebate $26,981.50 $2.00 per Universal Card per month $60.00 SUMMARY OF ANALYSIS OF BIDS • There is less than I% difference between the resulting fuel costs of the four (4) bidders. • Considering cost of fuel only, Kum and Go would be the least cost with 3.5 cents per gallon discount. However, the limited number of locations for out-of-town travel makes the Universal Card a necessity which then increases the total cost to more than the next low bid. • The next low bid is Fleetcor at a discount of 3 cents per gallon. Fleetcor/Fuelman will provide fuel rebates at any Fuelman facility nationwide. There are nine (9) locations inside Owasso, including Kum and Go, where fuel could be purchased using Fuelman. With this number of fuel purchase location options, the City employee purchasing fuel could select the provider with the best price posted at the pump. RECOMMENDATION: Staff recommends the award of the bid to Fleetcor (Fuelman) based on the net price effect to the City in the bid comparison and based on the availability of fueling stations in Owasso and nationwide. Staff also recommends authorization for the City Manager to sign all necessary documents. ATTACHMENTS: A. Bid Packet - Fleet Fuel Management Services REQUEST FOR PROPOSAL AND BID SPECIFICATIONS FOR FLEET FUEL MANAGEMENT SERVICES DECEMBER, 2012 CITY OF OWASSO OWASSO, OKLAHOMA REQUEST FOR PROPOSAL AND BID SPECIFICATIONS FOR FLEET FUEL MANAGEMENT SERVICES CITY OF OWASSO OWASSO, OKLAHOMA Table of Contents Topic Page Number Notice to Bidders 3 Instructions to Bidders 4 Specifications 5 Special Provisions 6 Bid Proposal - Submittal Page 7 Non-Collusion Bid Affidavit 9 Statement of Bidder's Qualifications 10 Notice of Award 12 2 NOTICE TO BIDDERS Sealed Bids will be received by the CITY OF OWASSO at the Owasso City Hall, 111 N. Main, P. O. Box 180, Owasso, OK 74055 until 11:00 a.m. on the 9th day of January, 2013. Bids will be opened at 11:30 a.m. on that date at Owasso's City Hall. This will be for Fleet Fuel Management Services from qualified suppliers to supply fuel and a complete fuel management system for City-owned vehicles and equipment. Said bids shall include all items in the Specifications and Special Provision set forth in this Bid Packet. Bid Packets may be picked up at Owasso's City Hall, 111 N. Main, Owasso, OK 74055 or may be obtained from the City website at www.cityofowasso.com, by selecting Public Notices, Bidding Opportunities, then selecting the Fleet Fuel Management Services option. Questions should be directed to the Support Services Department at (918) 272-3459. Envelopes containing bids must be sealed and labeled to identify the project. All bids must be submitted on the bid forms included with the bid documents. The CITY OF OWASSO expressly reserves the right to waive any informalities or minor defects or reject any or all bids. Any bid received after the time and date specified shall not be considered. 3 INSTRUCTIONS TO BIDDERS Questions pertaining to the specifications of this project should be directed to the Support Services Department at (918) 272-3459. All bids must contain a response to all specifications set forth in this document. 2. Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be included in a sealed envelope. The envelope shall be addressed to Support Services Director and marked with the project title and the name and address of the bidder. If the bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof 3. Bids may be withdrawn by an appropriate document duly executed (in the mamzer that a bid must be executed) and delivered to the place where bids are to be submitted at any time prior to the opening of bids. 4. The CITY OF OWASSO reserves the right to reject any and all bids, to waive any and all informalities; and to negotiate contract terms with the successful bidder; and the right to disregard all nonconforming, nonresponsive, or conditional bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the CITY OF OWASSO and the bidder. 5. The contract shall be awarded to the lowest responsive, responsible bidder, based on the Oklahoma "Public Competitive Bidding Act". 6. The CITY OF OWASSO is exempt from Oklahoma State Sales and Use Taxes. Upon award of the contract, the contractor shall be issued a Certification of Tax Exemption. 4 SPECIFICATIONS FOR FLEET FUEL MANAGEMENT SERVICES The CITY OF OWASSO is soliciting bids for Fleet Fuel Management Services from qualified suppliers to supply fuel and a complete fuel management system for City-owned vehicles. Said bids shall include all items in the specifications listed below in order to be considered for this contract. 1. Bidder shall provide all octane grades of regular unleaded gasoline (beginning with a minimum of 87 octane) and diesel fuel, for all City-owned vehicles and equipment. 2. Bidder shall provide a credit card based fuel management system with the capability of issuing cards for all vehicles owned by the City, as well as the capability of restricting cards to "fuel only" if desired by the City. Cards shall also be provided for large pieces of equipment, portable fuel tanks, and miscellaneous equipment. 3. Bidder shall provide Personal Identification Numbers (PINS) for each driver or operator of City-owned vehicles and equipment. 4. Bidder shall provide at least one fuel station within the city limits of the CITY OF OWASSO, which shall be attended 24 hours each day. The fueling station, or combination of fueling stations, within the city limits of the CITY OF OWASSO shall provided all classes of fuel required under the terms of these specifications. The ability to provide multiple fuel locations through the state is desirable. 5. Bidder shall provide certified monitoring control reports; i.e. additives, water monitoring. The Contractor shall guarantee the cost of repair to vehicles and equipment damaged because of problems with the fuel. 6. Bidder shall submit three (3) references (i.e. client name, contact person, title, phone number) of clients for whom they provide similar services. 7. Bidder shall furnish the Fleet Fuel Management Services at a price based as follows: Retail price of fuel minus sales taxes, incentives, rebates, quantity fuel discounts, and discounted payment options. All deductions from retail price should be specified. The retail price reference shall be specified by Bidder. 8. Bids from parties not bidding in the prescribed manner will be rejected at the time of bid opening. 5 SPECIAL PROVISIONS Bidder shall provide a receipt and the following documentation for each purchase of fuel: a. Date and time of purchase b. Identification of vehicle receiving fuel c. Amount and grade of fuel purchased d. Identity of individual pumping fuel C. Location of fuel purchase f. Odometer reading at the time of fuel purchase g. Provisions for tracking non-road use equipment 2. The Bidder shall provide summary reports. The weekly and monthly summary reports shall provide the following information: a. An analysis by vehicle of all fuel purchases made for that vehicle b. Cost per mile for fuel information for each vehicle c. Miles per gallon information for each vehicle on a month-to-date and year-to-date basis d. Identification of all drivers fueling each vehicle within the month e. Total by department In addition to the summary reports identified in Item 2 above, the Bidder shall provide fueling data by department with details by vehicle or equipment to the CITY OF OWASSO by weekly submittal through e-mail in a.txt format for electronic downloading of information to a fleet management software system owned by the CITY OF OWASSO. 4. The Bidder shall provide monthly billing to the CITY OF OWASSO which includes the monthly summary report identified in Item 2 above. The Bidder shall provide a 24 hour toll free access telephone number to assist CITY OF OWASSO in the use of the system. 6. As the CITY OF OWASSO is tax exempt, the Bidder shall remove sales taxes from the price of fuel. 7. A formal Contract for Fleet Fuel Management Services will be prepared following the award of the bid for this project. The Contract will provide for a primary term of one (1) year with automatic term renewal for a one (1) year period if neither party elects to terminate the Contract by providing 60 days written notice to other party prior to the end of the primary term. The automatic term renewal option shall be available for up to four (4) consecutive years if neither party elects to tenninate the Contract by providing 60 days written notice to the other party prior to the end of any term extension period. 6 BID PROPOSAL - SUBMITTAL PAGES (I OF 2) BID FOR FLEET FUEL MANAGEMENT SERVICES FOR THE CITY OF OWASSO: Bidder acknowledges that the Specifications and Special Provisions set forth in this Bid Packet have been read by the Bidder. Bidder agrees to be legally bound by said Specifications and Special Provisions of this Bid Packet if awarded the bid for this service. Bidder represents that the Bidder is familiar with the nature and extent of all Local, State, and Federal Laws and Regulations that may affect the cost, progress, and performance of the Fleet Fuel Management Services being sought under this bid. Cost is based on retail price of fuel minus sales taxes, incentives, rebates, quantity fuel discounts, and discounted payment options. The retail price reference will be The incentives will be The rebates will be The quantity fuel discounts will be The discounted payments options will be Please list any initial or recurring administration charges or fees which would be applied to the cost of fuel. Initial administration charges or fees will be Recurring administration charges or fees will be Bidder agrees that all reporting requirements set forth in the Specifications and Special Provisions in this Bid Packet will be provided to the CITY OF OWASSO as part of the services included in the price set forth above. 7 BID PROPOSAL - SUBMITTAL PAGES (CONTINUED) (2 OF 2) Name of Bidding Company Signature of Authorized Representative Printed Name and Title of Authorized Representative Company Address Phone BID OPENING: WEDNESDAY, JANUARY 9, 2013, AT 11:30 A.M. AT THE OWASSO CITY HALL, 111 N. MAIN, OWASSO, OK 74055 COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. NON-COLLUSION BID AFFIDAVIT STATE. OF COUNTY OF ss , of lawful age, being first duly sworn, on oath says that (s)he is the bidder or agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name of Bidding Company Signature of Authorized Representative Printed Name and Title of Authorized Representative Subscribed and sworn to before me this day of , 2011. Notary Public Commission # My Commission Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 9 STATEMENT OF BIDDER'S QUALIFICATIONS FLEET FUEL MANAGEMENT SERVICES All questions must be answered and the data must be clear and comprehensive. This statement must be notarized. If necessary, questions may be anstinered on separate attached sheets. The Bidder may submit any additional information desired. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the fleet fuel management business under your present trade name? 6. General character of work performed by your company. 7. List Three (3) references (i.e. client name, contact person, title, phone number) of clients for whom your company provides similar services . Include names and telephone numbers of these clients. a. b. C. 10 S. The undersigned hereby authorizes and requests any person firm or corporation to furmsh any information requested by the CITY OF OWASSO in verification of the recitals comprising this Statement of Bidder's Qualifications. DATED at this day of Name of Bidding Company Signature of Authorized Representative Printed Name and Title of Authorized Representative STATE OF COUNTY OF SS being duly sworn, deposes and says that (s)he is of , and that the answers to the forgoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of Notary Public Commission # (SEAL) My Commission Expires: 11 NOTICE OF AWARD TO: Project Description: Fleet Fuel Management Services for CITY OF OWASSO The CITY OF OWASSO has considered the BID submitted by you for the above described item in response to its invitation to bid. You are hereby notified that your BID has been accepted for Fleet Fuel Management Services. You are required to return an acknowledged copy of this NOTICE OF AWARD to the CITY OF OWASSO. Dated this day of , 2013. THE CITY OF OWASSO By: Printed Name: Title: ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of , 2013. BIDDING COMPANY By: Title: 12