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Home My WebLink About2013.01.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 15, 2013 The Owasso City Council met in regular session on Tuesday, January 15, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, January 11, 2013. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Dan Korver of Dalton Hill Baptist Church ITEM 3 FLAG SALUTE Councilor Moberly led the flag salute ITEM 4 PRESENTATION OF EMPLOYEE OF THE QUARTER Mr. Ray announced the Employee of the Quarter, Miles Marlar. Mr. Marlar was unable to attend the meeting; formal presentation will be made at a later time. ITEM 5 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Jeri Moberly, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 8, 2013 Regular Meeting B. Approval of Claims C. Receipt of the Monthly Budget Status Report D. Acceptance of "Agreement for Urban Engineering Services" (Engineers Agreement), John B. Bean, Site Development, Lot 6, Block 1, Owasso Medical Park Mr. Ross moved, seconded by Ms. Moberly to approve the Consent Agenda including claims totaling $106,531.65. Also included for review was the healthcare self-insurance claims report. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Owasso City Council Motion carried 5-0 January 15, 2013 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF FY 2012- 2013 STREET REHABILITATION PROJECT CHANGE ORDER #1 Earl Farris presented the item recommending approval of Change Order #1 amending the contract to pay items to include sidewalk installation, top soil, sod, and water meter can adjustment with no change to the total contract amount of $977,194.10. After discussion, Ms. Moberly moved, seconded by Mr. Brown to approve the change order, as recommended. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 5-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, ENCORE AT ELM CREEK 1, LOCATED AT THE NORTHWEST CORNER OF E 1 16TH ST N AND 145TH E AVE Bronce Stephenson presented the item recommending approval of the final plat for the Encore at Elm Creek 1. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve the final plat, as recommended. YEA: Brown, Moberly, Kelley, Ross, Bonebrake NAY: None Motion carried 5-0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE OWASSO YOUTH FOOTBALL USER AGREEMENT Larry Langford presented the item recommending authorization for the City Manager to execute an agreement with the Future Owasso Rams Football Program, for the purpose of managing the City of Owasso McCarty Park for football games and activities. After discussion, Mr. Ross moved, seconded by Ms. Moberly to authorize the agreement, as recommended. YEA: Moberly, Kelley, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 1 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE OWASSO YOUTH BASEBALL USER AGREEMENT Larry Langford presented the item recommending authorization for the City Manager to execute an agreement with Champions Baseball Owasso, for the purpose of managing the City of Owasso youth baseball program utilizing city owned facilities. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to authorize the agreement, as recommended. 2 Owasso City Council January 15, 2013 YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3-2 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTUION NO. 2013-02, DECLARING A POLICY TO AUDIO RECORD ALL MEETINGS OF THE OWASSO CITY COUNCIL AND THE OWASSO PLANNING COMMISSION; AND DIRECTING THE CITY MANAGER TO IMPLEMENT SUCH POLICY Sherry Bishop presented the item recommending that Council defer action on this item. Staff will research at least three Agenda Management systems and report to the City Council at a future work session meeting. Mr. Brown, moved, seconded by Mr. Ross to approve Resolution No. 2013- 02, presented by Councilor Brown. YEA: Brown, Ross, NAY: Moberly, Kelley, Bonebrake Motion failed 2-3 After discussion, Mayor Bonebrake moved, seconded by Ms. Moberly to approve substitute Resolution No. 2013-02, presented by the Mayor, declaring a policy of the City Council is to audio record all meetings of the Owasso City Council; and, directing the City Manager to execute such policy without implementing dates. YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3-2 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND ITS ATTORNEY, RELATING TO LITIGATION STYLED RHONDA MILLER, PERSONAL REPRESENTATIVE OF THE ESTATE OF WALTER MILLER, VS. CITY OF OWASSO; SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4) Ms. Moberly moved, seconded by Dr. Kelley to enter executive session. YEA: Moberly, Ross, Kelley, Bonebrake NAY: Brown Motion carried 4-1 The City Council entered executive session at 9:02 p.m. At 9:16 p.m., the City Council returned from executive session. ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTION NO . 2013-01, DESIGNATING THE CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR MEDIATION IN THE LITIGATION MATTER STYLED RHONDA MILLER, PERSONAL REPRESENTATIVE OF THE ESTATE OF WALTER MILLER, VS. CITY OF OWASSO, CJ2010-06989, JUDGE LINDA G. MORRISSEY, AND ADDITIONALLY GRANTING FULL, FINAL AND COMPLETE SETTLEMENT AUTHORITY IN THIS LITITGATION MATTER TO THE CITY MANAGER Owasso City Council January 15, 2013 Julie Lombardi presented the item recommending approval of Resolution No. 2013-01. After discussion, Mr. Ross moved, seconded by Dr. Kelley to approve Resolution 2013-01, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5-0 ITEM 15 REPORT FROM CITY MANAGER Sherry Bishop informed the Council that funds due to the City of Owasso in January from the Oklahoma Tax Commission were not sent due to accounting complications. Therefore, the total amount of those funds will be included in the February report. Rodney Ray announced that Chief Dan Yancey has been appointed the first City Manager in Skiatook. Deputy Chief Scott Chambless, will serve as Interim Chief during the transition. Rodney Ray announced the new Finance Director, Linda Jones, will begin her employment on February 18, 2013. Rodney Ray announced the resignation of Karl Fritschen, from the director position of Community Development. Karl has taken the position of Chief Urban and Long-Range Planner for the City of Owasso. Bronce Stephenson will serve as the interim director for the Community Development Department. Rodney Ray has been elected the Chairman for the Middle Arkansas Regional Water Authority. ITEM 16 REPORT FROM CITY ATTORNEY No report ITEM 17 REPORT FROM CITY COUNCILORS No report ITEM 18 NEW BUSINESS None ITEM 19 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 9:29 p.m. ` Dou on rake, Mayor Ashley Hick an, Minute Clerk 4