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Home My WebLink About2013.02.19_City Council AgendaNotice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, February 15, 2013. Sherry Bisho , ity Clerk ' 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Andrew Rankin of Freedom Church 3. Flog Salute 5. Roll Call 6. Consideration and appropriate action relating to a request for approval of the Conse ounci Agenda. All matters listed under "Consenf' are considered by the City C, 11 to routine and will be enacted by one motion. Any Councilor may, however, remove an !to from the Consent Agenda by request. A motion to adopt the Consent Agenda is no debatable A. Approval of Minutes of the February 5, 2013 Regular Meeting and the February 12, 2013 Work Session Attachr'hent # 6 -A B. Approval of Claims Attachment # 6 -B = C. Receipt of the Monthly Budget Status Report Attachment # 6 -C PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL t 5 TYPE OF MEETING: Regular �x DATE: February 19, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, February 15, 2013. Sherry Bisho , ity Clerk ' 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Andrew Rankin of Freedom Church 3. Flog Salute 5. Roll Call 6. Consideration and appropriate action relating to a request for approval of the Conse ounci Agenda. All matters listed under "Consenf' are considered by the City C, 11 to routine and will be enacted by one motion. Any Councilor may, however, remove an !to from the Consent Agenda by request. A motion to adopt the Consent Agenda is no debatable A. Approval of Minutes of the February 5, 2013 Regular Meeting and the February 12, 2013 Work Session Attachr'hent # 6 -A B. Approval of Claims Attachment # 6 -B = C. Receipt of the Monthly Budget Status Report Attachment # 6 -C Staff recommends acceptance of the Assistance to Firefighters Grant and approval of TV supplemental appropriation for the Fire Services Budget, increasing estimated revenues a increasing the appropriation for expenditures in the amount of $19,217.00. 1 Consideration and appropriate action relating to the approval to declare certain fire equipment as surplus Deputy Chief Hurst Attachment #9 Staff recommends approval to declare a fire pump, water tank, and other associated firefighting equipment as surplus to the needs of the City of Owasso and approve donating the equipment to the Sperry Fire Department. 10. Con3ideration and appropriate action relating to the approval of the final plat, Reserve Elm Creek located at the northwest corner of 66th Street North and North 129th East Aven intersection Bronce Stephenson Attachment #10 Ir Staff regommends approval of Change Order #1, to Earth Smart Construction, increasing the contract price • $7,500 • well • the addition of forty days to the contract duration, bringing the total contract amount to $151,020 with • March • 2013 anticipated completion date. 0 Owasso City Council February 19, 2013 Page It 14. Consideration and appropriate action relating hmthe acquisition of rifles Sergeant Mike Barnes Attachment #l4 Staff recommends oppnmo|ofobidowontoPhmanix[ishibutoofoxfhirtv (30) Colt h4rifles and occess ies�'vn the amount of $28,700 and authorization to execute the equipment purchase. 15. Consideration and appropriate action relating to the acceptance of a Department Justice Grant and approval of a budget amendment Captain Tracy Townsend Attachment # 15 1 Staff recommends acceptance of the DOJ grant and approval of a budget amendment in the General Fund increasing the estimated revenue by $4568 and increasing appropriation for expenditures by $4568 in the Police Services budget. 16. Con!Wderation and appropriate action relating to Resolution No. 2013-03, designating Sher Bishop as the settlement representative for mediation in the litigation matter styled Willia v. Glanz et al., and additionally granting full, final and complete settlement authority in t litigation matter to Sherry Bishop, Assistant City Manager Julie Lombardi Attachment # 16 17. Consideration and Discussion of Past Due Invoices and Action to be Taken Attachment # 17 Councilor Ross OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 5, 2013 I 1 11 1 ITEM 3 FLAG SALUTE ITEM 4 ROLL CALL LX PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Jeri Moberly, Councilor Charlie Brown, Councilor Patrick Ross, Councilor STAFF Rodney Ray, City Manager The Mayor presented a proclamation declaring February 7 through 14 Congenital Heart Diseas;!� Awareness Week in Owasso. X! II[Ill �W WFORM I Mike Henry, Character Council Member, presented "Forgiveness," the Character Trait ♦ the Month for February 2013. ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA t A. Approval of Minutes of the January 15, 2013 Regular Meeting B. Approval of Claims C. Acceptance of Concrete Approaches, Sidewalk, Waterline, Sanitary Sewer, and Storm Water Improvements, 96th Street North Center (Braums' offsite infrastructure) Owasso City Council w February 5, 2073 Mc Brown requested item B' Cicdms, be removed from the consent agenda for separate � consideration. Mr. Brown moved, seconded by Mr. Ross to approve item A, Minutes, and item C, Broum'soffsiteinfroshncutre'ofthe consent agenda. YEA: Moberly, Ross, KeUey Mrmvvn'Bonmbroke NAY: None ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FR()k4 THE CONSENT AGENDA Rodney Ray responded to questions relating to item B, Claims, on the consent agenda, After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B, Claims, totaling $560,268.11 of the consent agenda. Also included for review were the self-insurance claims report and the payroll payment report for 1/12/2013 and 1/26/2013. W ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING R]THE ACCEPTANCE OF A DONATION AND SUPPLEMENTAL APPROPRIATION Scott Chambless presented the item recommending acceptance of a donation and approval ±of a budget amendment increasing the estimated revenue in the General Fund by $30,725 and increasing appropriation for expenditures in the Police Services budget by $30,725. After discussion, Mr. Brown moved, seconded by Mr. Ross to accept the donation and approve the supplemental appropridfion, as recommended. YEA: Kelley, Moberly, Ross, Brovvn'Bonebrake NAY: None jTEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO SPORTS PARK SOUTH PLEX CONSTRUCTION CHANGE ORDER #1 Larry Langford presented the item recommending approval of Change Order #I,to Penn Athletic Fields, amending the contract pay items to include $13,500 for conduit installation and increasing the total contract amount to $541,223. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve Change Order # 1, as recommended. YEA: Brown, Kelley, Ross, Moberly, Bonebrake NAY: Note iw Motion carried 5-0 x ITEM 11 CONSIDERATION AND APPROPRIATE ACTION Ru'�T/ N{ TO A 0D FOR THE PURCHASE {}F FLEET FUEL Larry White presented the item recommending the approval of bid award to Fleetcor (Fuelman) with a rebate of 3.00 per gallon and authorization for the City Manager to execute the documents. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the bid award, as recommended, YEA: Ke|hay, Ross, Moberly, Brovvn'8onebroke NAY: None FA r6 I » J-0. S" C, -1 V. OWASSO CITY COUNCIL, r a. AND O r a. MINUTES OF JOINT REGULAR i Tuesday, The Owasso City Council, a • Public i rks Authority, a • Owasso ' a • Authority in a joint regular meeting on Tuesday, February 12, 2013 in the Council Chambers at Old Cenfr 09 N. Birch -- per - Notice of Public Meeting a • Agenda posted on a bulle board at 6:00 PM on • i, February i 0 ITEM 1: CALL TO ORDER Mayor :♦ -♦ •I - called the meeting to order at ♦ 00 • PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley, Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee Charlie Brown Councilor /Trustee 80-73 in, ITEM 2: DISCUSSION RELATING TO AUTHORITY FOR COMMITTEE APPOINTMENTS - REQUESTED COUNCILOR BROWN Julie Lombardi presented an overview regarding the authority of City Council and City Staff to appoint citizen volunteers. ITEM 3: DISCUSSION RELATING TO CODE ENFORCEMENT - REQUESTED BY COUNCILOR CHARLIE BROWN ITEM 4: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Local Determination of Smoke -Free Air Legislation B. Strong Neighborhood Initiative Renewal - Proposed Resolution C. Audio Recording Project Status Update John Feary presented item A, Local Determination of Smoke -Free Air Legislation, and discussion was held. Teresa Willson presented item B, Strong Neighborhood Initiative Renewal-Proposed Resolutio i • discussion was held. Teresa Willson presented item C, Audio Recording Project Status Update, and discussion was held. Owasso City CouncillOPWAIOPGA February 12, 2013 • 06 - 0 Rodney Ray presented a proposed project under consideration by the Capital Improvement-,, Committee and discussion was held. Warren Lehr explained that staff is beginning the process to receive City Council and publ input concerning the 2013 Community Block Development Grant (CDBG) program. I 0907-09747.11111VTOT6311 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND THE CITY ATTORNEY, CONCERNING PENDING LITIGATION STYLED WILLIAMS v. Glanz, et al.; SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4) Mr. Brown moved, seconded by Dr. Kelley to enter executive session with Julie Lombardi, Ci Attorney, and Sherry Bishop, Assistant City Manager, for the purpose of discussing confidentil, communications between the City of Owasso and its attorney, relating to pending litigati styled Williams v. Glanz, et al. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None The City Council entered executive session at 7:59 p.m. At 8:09 p.m., the City Council returned from executive session. Rol I ` -•# % 1-F-9 YEA: Kelley, Moberly, Brown, Ross, Bonebra NAY: Nove MrIm N N ATIT ra Tiorl F. Budget Unit Title Vendor Name Payable Des( GENERAL AEP /PSO STREET LIGHTS MANAGERIAL TREASURER PETTY CASH CC FORFEITURE /SHIELDS TREASURER PETTY CASH CC REFUND /PAYNE TREASURER PETTY CASH OC REFUND /EVERETT tJ TREASURER PETTY CASH CC REFUND /SHIELDS TREASURER PETTY CASH CC REFUND/THOMAS TOTAL GENERAL Ilk MANAGERIAL TREASURER PETTY CASH PASTORJMEETING EXPENSE JPMORGAN CHASE BANK MEETING EXPENSE JP)MORGAN CHASE BANK ti MEETING EXPENSE JPMORGAN CHASE BANK MEETING EXPENSE JPMORGAN CHASE BANK BAILEY RANCH -EMP RECOG JPMORGAN CHASE BANK BAILEY RANCH -EUP RECOG JPMORGAN CHASE BANK MEETING EXPENSE CITY GARAGE LABOR /OVERHEAp - JAN, 201 OWASSO VFW POST 7180 VETERANS PARADE SUPPLIES JPMORGAN CHASE BANK EMPLOYEE RECOGNITION JPMORGAN CHASE BANK MEETING EXPENSE JPMORGAN CHASE BANK EETING EXPENSE JPMORGAN CHASE BANK MEETING EXPENSE JPMORGAN CHASE BANK" OFFICE DEPOT- SUPPLIES OKLAHOMA MUNICIPAL LEAGUE CITY CLERK CERTIFICATION JRMORGAN CHASE BANK EMPLOYEE RECOGNITION JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES FLEETCOR TECHNOLOGIES FUEL•MAN - JAN, 2013 JPiUORGAN CHASE BANK LYMAN -DATE STAMP JPMORGAN CHASE BANK PIKEPASS -FEES • JPMORGAN CHASE BANK COMMUNITY RELATIONS JPMORGAN CHASE BANK MEETING EXPENSE TOTAL MANAGERIAL FINANCE FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES CITY GARAGE LABOR/OVERHEAD - JAN, 201 TREASURER PETTY CASH HIRING EXPENSE /JONES Page 1 ■ n N anent Amounl 15.06 -15.00 50.00 100.00 50.00 50.00 ,250.06 11.20 47.67 52.49 20.00 85.00 59.04 43.34 41.66 11.89 21.15 25.93 13.99 51.50 28.22 475x41 26.99 14p1 31.00 6.55 40.97 63.37 1,116.18 17.99 818.24 12.35 20.00 4125 227.Q0 14.78 Claims List Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... JJPMORGAN CHASE BANK OKLAHOMAN- ADVERTISING 335.18 TOTAL HUMAN RESOURCES 650.56 HR - CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC CHARACTER INITIATIVE 679.00 TOTAL HR - CHARACTER INITIATIVE 679.00 ENERAL GOVERNMENT JPMORGAN CHASE BANK AMER WASTE- REFUSE SERVICE 140.16 JPMORGAN CHASE BANK 11TULSA ADMIRAL EXP- SUPPLIES 29.99 CINTAS CORPORATION CARPET CLEANING 48.89 € COFFEE SERVICE INC COFFEE SERVICE 193.56 TULSA COUNTY CLERK i FILING FEES 184.00 RICOH USA, INC. COPIER SERVICE 86.20 HEARTLAND CONSULTING, INC CONSULTING SERVICES FY13 10,500.00 XEROX CORPORATION COPIER SERVICE 842.89 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 994.43 TOTAL GENERAL GOVERNMENT 13,020.12 SAV -ON PRINTING & SIGNS LLC APPROVAL STICKERS 195.00 TULSA COUNTY INFORMATION TECH DEPT TULSA CUNTY LAND RECORDS 30.00 VERIZON WIRELESS WIRELESS CONFECTION 38.01 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.58 n CITY GARAGE LABOR /OVERHEAD - JAN, 201 150.00 A FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 320.32 _ JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 59.52 TOTAL COMMUNITY DEVELOPMENT 819.43 1 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 112.50 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 33.19 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 95.98 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 417.15 JPMORGAN CHASE BANK PIKEPASS -FEES 7.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 CITY GARAGE LABOR /OVERHEAD - JAN, 201 191.66 CITY GARAGE CITY VEHICLE PARTS - JAN, 21.69 JPMORGAN CHASE BANK HOME DEPOT - SURVEY STAKES 27.88 VERIZON WIRELESS WIRELESS CONNECTION 76.02 JPMORGAN CHASE BANK BEST BUY - CAMERAS 535.00 FEDERAL EXPRESS CORPORATION SHIPPING SERVICES 42.36 UNITED STATES CELLULAR CORPORATION CELL BILL 59.59 SAV -ON PRINTING & SIGNS LLC BUSINESS CARDS 70.00 TOTAL ENGINEERING 1,738.06 Page 2 Y Claims List 2/19/2013 y Budget Unit Title Vendor Name Payable Description Payment Amouni INFORMATION TECHNOLOGY CITY GARAGE CITY VEHICLE PARTS - JAN, 13.93 JPMORGAN CHASE BANK BARNES &NOBLE -RMPL DEV 28.24 VERIZON WIRELESS WIRELESS CONNECTION 76.02 CITY GARAGE LABOR /OVERHEAD - JAN, 201 66.66 JPMORGAN CHASE BANK COX -CITY INTERNET 1,550.00 TOTAL INFORMATION TECHNOLOGY 1,734.85 SUPPORT SERVICES CITY GARAGE LABOR/OVERHEAD - JAN, 201 166.66 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.92 JPMORGAN CHASE BANK LOWES- LIGHTS 83.56 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 107.62 JPMORGAN CHASE BANK SAV ON PRINT - NAMEPLATES 13.00 JPMORGAN CHASE BANK ATWOODS- GREASE GUN 16.99 COX COMMUNICATIONS INTERNET SVCS - OC BLDG 69.95 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM - JAN 990.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 444.84 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 232.12 J13 MORGAN CHASE BANK LOWES- LIQUID PLUMBER 5.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 12.40 � JPMORGAN CHASE BANK PIKEPASS -FEES 7.80 JPMORGAN CHASE BANK APCO -APCO DUES 92.00 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 22.80 CITY GARAGE CITY VEHICLE PARTS - JAN, 50.23 JPMORGAN CHASE BANK LOWES -PLANT FOOD 11.77 VERIZON WIRELESS WIRELESS CONNECTION 38.01 JPMORGAN CHASE BANK ZEP SALES -HAND CLEANER 28.10 TOTAL SUPPORT SERVICES ERDIGRIS VALLEY ELECTRIC COOP & B DIRT PIT CEMETERY POLICE SERVICES JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK WAL -MART CORP SAMS CLUB 77150903608 JPMORGAN CHASE BANK JPMORGAN CHASE BANK BLUE ENERGY FUELS, LLC JPMORGAN CHASE BANK JP.MORGAN CHASE BANK Page 3 -_TERY ELECTRIC FOR CEMETERY ADMIRAL EXP- SUPPLIES OFFICE DEPOT - SUPPLIES WALMART- TRAINING ITEMS DELL- CHAMBLESS LAPTOP SHI CORP- TRITON LICENSES OPERATING SUPPLIES OFFICE DEPOT -CHAIR OWASSO FITNESS -GYM USE CNG FUEL PURCH - JAN, 201 SPECIAL OPS- UNIFORMS SPECIAL OPS- UNIFORMS 34. [u' 87. 80. 1,105. 280. 131. 159. 105. 118. 119.00 Claims List `- POLICE - DOJ VEST GRANT jJPMOR7AN CHASE BANK = 2/19/2013 • 1,237.74 ' TOTAL POLICE - DOJ VEST GRANT ayment Amount Budget Unit Title Vendor Name Payable Description POLICE SERVICES... JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK PRESIDENTS SRV- AWARDS OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY13 JPMORGAN CHASE BANK 5.68 13.25 25.27 BOARD OF TESTS FOR ALCOHOL & DRUG RENEWALS - CERTIFICATIONS JPMORGAN CHASE BANK 147.00 288.00 } " 3.00 URGENT CARE OF GREEN COUNTRY, P.L.L VACCINATIONS JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 33.39 RA DORAN & ASSOCIATES INVESTIGATION TRAINING JPMORGAN CHASE BANK 70.00 415.00 61.97 CITY GARAGE LABOR /OVERHEAD - JAN, 201 RICH & CARTMILL 4,833.33 30.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES WAL -MART CORP SAMS CLUB 77150903608 50.50 JPMORGAN CHASE BANK OFFICE MAX- CREDIT JPMORGAN CHASE BANK -20.04 112.32 398.00 JPMORGAN CHASE BANK Mi4RLOW WHITE -CHIN STRAPS JPMORGAN CHASE BANK 24.00 199.00 JPMORGAN CHASE BANK IACPAM MBERSHIP FEE JPMORGAN CHASE BANK 120.00 429.00 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 JPMORGAN CHASE BANK 8,633.19 68.21 JPMORGAN CHASE BANK LOWES -POLE JPMORGAN CHASE BANK 129.00 858.Q0 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES JPMORGAN CHASE BANK 71.30 359.00 VERIZON WIRELESS WIRELESS CONNECTION 538.84 JPMORGAN CHASE BANK SPECIAL OPS- U!JIFORIPS 105.99 JPMORGAN CHASE BANK JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 258.97 SPECIAL OPS- UNIFORIS 270.97 ' JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 288.99 CITY GARAGE CITY VEHICLE PARTS - JAN, 4,168.02 JPMORGAN CHASE BANK MEETING EXPENSE 57.07 JPMORGAN CHASE BANK WALMART- OFFICE SUPPLIES 19.11 JPMORGAN CHASE BANK OFFICE DEPOT -LABEL PRTR 390.95 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 388.79 TREASURER PETTY CASH TOW HITCH - .- TOTAL POLICE SERVICES am 23,749.11 POLICE - DOJ VEST GRANT jJPMOR7AN CHASE BANK GALLS -VEST GRANT • 1,237.74 ' TOTAL POLICE - DOJ VEST GRANT 1,237.74 POLICE COMMUNICATIONS JPMORGAN CHASE BANK PRESIDENTS SRV- AWARDS JPMORGAN CHASE BANK DISC OFFICE - MAGNIFIERS 13.25 25.27 JPMORGAN CHASE BANK SCOREBOARD - ENGRAVING " 3.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 33.39 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 61.97 RICH & CARTMILL NOTARY BOND/TURRENTINE 30.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES JPMORGAN CHASE BANK APCO - ACTIVE SHOOTER CLASS 112.32 398.00 JPMORGAN CHASE BANK APCS- ACTIVE SHOOTER CLASS 199.00 JPMORGAN CHASE BANK APCO -EMER DISPATCH CLASS 429.00 JPMORGAN CHASE BANK ADFARAL EXP- SUPPLIES 68.21 JPMORGAN CHASE BANK APCO- DISPATCH CLASS 858.Q0 °OTAL JPMORGAN CHASE BANK APCO -CLASS 359.00 POLICE COMMUNICATIONS 2,590.41 Page 4 Claims List 2/19/2013' Payment Amount Budget Unit Title Vendor Name Payable Description ANIMAL CONTROL JPMORGAN CHASE BANK COMPANIONS - CREMATIONS 235.00 JPMORGAN CHASE BANK HILLS - SUPPLIES 14.00 JPMORGAN CHASE BANK OFFICE DEPOT -TAX REFUND -2.04 JPMORGAN CHASE BANK OFFICE DEPOT -TAX REFUND -3.80 JPMORGAN CHASE BANK DELL -SALES TAX REFUND -7.35 JRJIr)ORGAN CHASE BANK WALMART- SUPPLIES 139.43 JPMORGAN CHASE BANK OREILLY -WIPER BLADES 16.98 WAL.-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 67.10 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 198.98 CITY GARAGE LABOR /OVERHEAD - JAN, 201 166.66 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 12.93 JPMORGAN CHASE BANK PLATINUM - SECURITY SVCS 180.00 JPMORGAN CHASE BANK MED VET- SUPPLIES 311.55 VERIZON WIRELESS WIRELESS CONNECTION 76.02 JPMORGAN CHASE BANK LOWES - SUPPLIES 27.84 TOTAL ANIMAL CONTROL 1,433.30 ti FIRE SERVICES JPMORGAN CHASE BANK AT &T- CREDIT -19.66 ONEOK, INC OKLAHOWA NATURAL GAS NATURAL GAS USAGE 2,034.13 VERIZON WIRELESS WIRELESS CONNECTION 152.04 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 25.03 JPMORGAN CHASE BANK AT &T- CELLULAR PHONE 54.66 JPMORGAN CHASE BANK AT &T- CELLULAR'PHONE 54.16 CITY GARAGE CITY VEHICLE PARTS - JAN, 434.55 JPMORGAN CHASE BANK CONRAD FIRE - REPAIR PART 148.39 JPMORGAN CHASE BANK CONRAD FIRE - HELMETS 340.00 JOHN D. HORTON REPAIR ON LADDER 1 520.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM VPAREL 623.00 JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 452.02 JPMORGAN CHASE BANK REASORS -FOOD 136.83 JFUORGAN CHASE BANK WALMART -TIRE 124.50 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 299.20 CITY GARAGE LA96R /OVERHEAD - JAN, 201 1,166.66 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.17 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 3,297.Q6 WAL -MART CORP SAW CLUB 77150903608 OPERATING SUPPLIES 495.32 JPMORGAN CHASE BANK UNITED ENGINES - REPAIRS 301.82 JPMORGAN CHASE BANK PIKEPASS -FEES 8.75 JPMORGAN CHASE BANK AMSAN- JANITORIAL SUPPLIES 1,335.23 JPMORGAN CHASE BANK FERRARA FIRE - REPAIR PART 423.80 JPMORGAN CHASE BANK MAGIC REFRIGE- REPAIR 414.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 9.96 TOTAL FIRE SERVICES 12,837.62 EMERGENCY PREPAREDNES WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUMPLUES 12.98 Page 5 ly, ctt 15 AEP/PSO STREET LIGHTS. 4,738.78 JPMORGAN CHASE BANK ADVANCE AUTO—BATTERIES 8.49 1110.98 SIGNALTEK INC JAN MAINT/FEB RETAINER 2,149.89 TULSA COUNTY BOCC MISC SIGNS 139.50 APAC—OKLAHOMA, INC. TYPE C ASPHALT 142.41 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK LOWES—TOOLS 1 -,P14 31'11 JPWORGAN CHASE BANK GRAINGER—PPE 54.11 CITY GARAGE CITY VEHICLE PARTS — JAN, 124.59 BLUE ENERGY FUELS, LLC CNG FUEL PURCH — JAN, 201 144.58 420.00 JPMORGAN CHASE BANK DYNA ENGINEERING-BRACKETS 600.25 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERY 21.90 CITY GARAGE LABOR/OVERHEAD — JAN, 201 1,166.66 1,166.66 FLEETCOR TECHNOLOGIES FUELMAN — JAN, 2013 1,033.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.12 UNIFIRST HOLDINGS LIP UNIFORM RENTAL 71.83 111.97 TREASURER PETTY CASH CDL/RIDGWAY 41.50 JPMORGAN CHASE BANK VANCE BROS—TACK OIL 81.90 ■ JPMORGAN CHASE BANK TULSA CLEANING SYS—REPAIR 774.37 54.07 JPMORGAN CHASE BANK ATWOODS-TARP 39.99 JFkMORGAN CHASE BANK ATWOODS—TIE WRAPS 20.47 JPMORGAN CHASE BANK ATWOODS—SUPPLIES 13.98 'AL STREETS 12,946.37 STORIMWATER JPMORGAN CHASE BANK ATWOODS—SUPPLIES 15.73 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 1110.98 JPMORGAN CHASE BANK INDUST'L SPLICING—SUPPLIE 286.57 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31'11 • TWIN CITIES READY WX, INC CONCRETE 191.25 JPMORGAN CHASE BANK P&K EQUIP—SPRAYER PLWP 420.00 FLEETCOR TECHNOLOGIES FUELMAN — JAN, 2013 911.91 CITY GARAGE LABOR/OVERHEAD — JAN, 201 1,166.66 JRMORGAN CHASE BANK EQUIPMENT ONE—RENTAL 31.08 BLUE ENERGY FUELS, LLC CNG FUEL PURCH — JAN, 201 111.97 CITY GARAGE CITY VEHICLE PARTS - JAN, 229.43 ■ JPMORGAN CHASE BANK GRAINGER—PPE 54.07 VERIZON WIRELESS WIRELESS CONNECTION 38.01 1 im- s. ti ■ Budget Unit Title Vendor Name Payable Description HISTORICAL-MUSEUM IONEOK, OKLAHOMA TOTAL STORMWATER - COOMUNITY CENTER JFqPORGAN CHASE BANK 81 - . i• r f 11 NNEB- RANT 3.79: 7,450 .00, TOTAL TREE GRANT ' ... • 11 16,015.001 111 ONEOK, INC OKLAHOMA NATURAL GAS TOTAL STORMWATER - TREE GRANT CHASE BANK 4y500. MEETING EXPENSE-FOCUS GRP JPMORGAN CHASE BANK :'FUELMAN - JAN, 2013 FUELWAN - JAN, 2013 VERIZON WIRELESS !WIRELESS CONNECTION JOHNSTONE-COIL LABOR/OVERHEAD - JAN, 201 iCITY GARAGE iCITY VEHICLE PARTS - JAN, i- CHASE BANK LOWES-SUPPLIES 42.03 CHASE BANK LOWES-BRIDGE SUPPLIES 402.DO: HOLDINGS LP UNIFORM • :UNIFORM CITY GARAGE LABOR/OVERHEAD - JAN, 201 333.33� :JPMORGAN CHASE BANK EQUIPMENT • fi i !FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2013 499.88: JPMORGANCrHASE BANK WATERWORKS-PIPE/FITTINGS i 194.08i: iJPMORGAN CHASE BANK iATWOODS-RIVER .i TOTAL HISTORICAL-MUSEUM IONEOK, OKLAHOMA COOMUNITY CENTER JFqPORGAN CHASE BANK ':OFFICE DEPOT-SUPPLIES 66.26 i• r f iJPMORGAN CHASE BANK ::OFFICE DEPOT-SUPPLIES 1 3.79: i GARAGE ... • 11 111 ONEOK, INC OKLAHOMA NATURAL GAS :;NATURAL GAS USAGE CHASE BANK 692.161( MEETING EXPENSE-FOCUS GRP - TECHNOLOGIES :'FUELMAN - JAN, 2013 FUELWAN - JAN, 2013 50.10, JPMORGAN CHASE BANK JOHNSTONE-COIL LABOR/OVERHEAD - JAN, 201 12 8.1 • •, COMMUNITY HISTORICAL-MUSEUM IONEOK, OKLAHOMA TOTAL HISTORICAL _ i• r f :VERIZON WIRELESS WIRELESS CONNECTION 1 •- _, ... • 19.9 9, JPMORGAN BANK REG CMSER-RECEPTION 111' ::JPMORGAN CHASE BANK MEETING EXPENSE-FOCUS GRP 8.95 1 FLEETCOR TECHNOLOGIES FUELWAN - JAN, 2013 50.10, ICITYGARAGE LABOR/OVERHEAD - JAN, 201 :!TOTAL ECONOWC 1 -n Page 7 M n r Ln Claims List 2/19/2013 Budget Unit Title Vendor Name WIRELESS • • iJPMORGAN •,- FUND GRAND TOTAL JRMORGAN CHASE BANK AMBULANCE SERVICE PATRICK JACKSON s- TECHNOLOGIES NITED HEALTHCARE M: SAFEW INSURANCE r ,MARK HACKMAN i ROBERT - r :,SARA BAYLESS r OSMA HEALTH - i OUND i NOVITAS SOLUTIONS i UNITED COMMERCIAL TRAVELERS JPMORGAN CHASE BANK tom.' AMBULANCE _ • WIRELESS WIRELESS • • iJPMORGAN •,- JRMORGAN CHASE BANK �• s- TECHNOLOGIES •- i CITY GARAGE CITY VEHICLE PARTS - JAN, ::JPMORGAN CHASE BANK BOUND TREE-SUPPLIES CITY GARAGE :•- • r 20'1. JFIMORGAN CHASE .. ... :JPMOR OUND JPMORGAN CHASE BANK BOUND TREE-SUPPLIES •' GAN CHASE BANK 'iBOUND JPMORGAN CHASE BANK �PHYSIO-SUPPLIES JPMORGAN • JPMORGAN CHASE BANK PSI-PHARMACELITICALS JPMORGAN JPNIORGAN CHASE BANK �ICARDINAL HEALTH-CREDIT TOTAL FUND GRAND TOTAL • TOTAL • •- FUND GRAND TOTAL •- •- MESHEK &ASSOCIATES, • TOTAL •- STORMWATER Page 8 {"' K MUM 152.06 9.98 1,102.88 2,008.64 305.40 1,890.14 452.10 1.250.00 355.3 2,456.37 2,456.37 Claims List r. 2/19/2013 Budget Unit Title Vendor Name Payable Description jPayment Amount FUND GRAND TOTAL 2,456.3 PUBLIC SAFETY - POLICE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 38.49 JPMORGAN CHASE BANK OWASSO FENCE - POST /CAPS 254.21 TULSA COUNTY BOCC FIRING RANGE SIGNS 123.60 TULSA COUNTY BOCC FIRING RANGE SIGNS 59.40 EARTH SMART CONSTRUCTION INC FIRING RANGE & PARKING LO 9,500.00 TOTAL PUBLIC SAFETY -POLICE 9,975.70 UBLIC SAFETY -FIRE DAVID W NICHOLS RESCUE EXTRICATION EQUIPM 4,710.00 JPMORGAN CHASE BANK LOWES- STATION 2 REMODEL 649.17 JPMORGAN CHASE BANK HOME DEPOT -FIRE 2 REMODEL 371.27 JPMORGAN CHASE BANK LOWES -STAT #2 REMODEL 47.10 JPMORGAN CHASE BANK LOWES -STAT #2 REMODEL 113.73 JPMORGAN CHASE BANK LOWES -STAT #2 REMODEL 193.03 TOTAL PUBLIC SAFETY - FIRE 6,084:30 FUND GRAND TOTAL 16,060.0 CI - 86 STR MAIN --MEM JPMORGAN CHASE BANK QUIK SERVICES -STEEL 282.03 JPMORGAN CHASE BANK OWASSO FENCE - BANNER CAPS 141.94 TOTAL CI - 86 STIR MAIN -MEM 423.97 CI - 106 / GARNETT INTERSEC JOKLAHOMA NATURAL GAS COMPANY 1106 ST N & N GARNETT INTE 68,580.24 TOTAL CI - 106 / GARNETT INTERSEC 68,580.24 CI - ELM CREEK PARK JIMPACT ENGINEERING & PLANNING, PLC JENGINEERING FOR ELM CREEK 9,610.00 TOTAL CI - ELM CREEK PARK 9,610.00 FUND GRAND TOTAL 78,614.2 PTY GARAGE JPMORGAN CHASE BANK OREILLY -PARTS RESALE 2,103.62 JPMORGAN CHASE BANK TW TIRE -TIRES 2,406.56 JPMORGAN CHASE BANK B &M OIL -SHOP SUPPLIES 386.84 JPMORGAN CHASE BANK AMERIFLEX -DRAIN HOSE 23.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 JPMORGAN CHASE BANK ZEP SALES -HAND CLEANER 56.22 JPMORGAN CHASE BANK GRAINGER- SWITCH 3.46 JPMORGAN CHASE BANK NEW HOLLAND -SEAL 31.84 JPMORGAN CHASE BANK CLASSIC CHEV -FUEL SENSOR 56.84 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 3.96 �E�x : Claims List 2/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GA ... JPMORGAN CHASE BANK UNITED FORD -PARTS 149.50 JPMORGAN CHASE BANK UNITED FORD -PARTS 745.65 JPMORGAN CHASE BANK UNITED FORD -PARTS 139.38 IONEOK, JPMORGAN CHASE BANK UNITED FORD -PARTS 26.60 INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 613.91 TOTAL CITY GARAGE 6,808.34 FFUND GRAND TOTAL 6,808.3 - JErj CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 TOTAL WORKERS' COMP SELF -INS 1,870.00 OR - CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,838.25 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 UNITED SAFETY & CLAIMS INC TPA ADMIN FEES FOR WRKRS 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 16,396.95 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 13,897.99 OTAL WORKERS' COMP SELF -INS 35,223.5 FUND GRAND TOTAL 37,093.5 - L R1�__ WOOD, PUHL & WOOD, P.L.L.0 LEGAL SERVICES - WILLIAMS 5,195.24 WOOD, PUHL & WOOD, P.L.L.0 LEGAL SERVICES - HUNTLEY 37.00 DISPUTE RESOLUTION CONSULTANTS, INC MEDIATION SERVICES - DEBOER 3,688.00 MCAFEE & TAFT LEGAL SERVICES - MUTII /JONE 2,745.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - SPRADLIN, DEC 822.50 ¢ NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - ADAMS, DEC 84.35 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - DARNABY PRUNER 889.13 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MAZZANTI, DEC 47.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MILLER, DEC 164.50 TOTAL GEN LIAB -PROP SELF INS 13,672.72 FUND GRAND TOTAL - 13,672.7 CITY GRAND TOTAL $277,187.88 Page 10 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2119/13 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 4,802.24 HEALTHCARE MEDICAL SERVICE - 47,287.44 HEALTHCARE MEDICAL SERVICE 46,263.92 HEALTHCARE DEPT TOTAL 98,353.60 DELTA DENTAL DENTAL MEDICAL SERVICE 5,944.910 ADMIN FEES 2,225.07 DENTAL DEPT TOTAL 8,169.97 HEALTHCARE SELF INSURANCE FUND TOTAL 106,523.57 r. x i �a x a CITY OF OWASSO GENERALFUND _+M -a- Department Payroll Expenses Total Expenses Municipal Court 4,682.31 6,714.21 Managerial 19,698.28 27,727.68 Finance 6,183.21 10,977.52 Human Resources 6,160.99 10,304.24 Community Development 11,259.24 17,404.15 Engineering 17,968.84 26,717.89 Information Systems 8,431.19 12,935.66 Support Services 7,142.23 10,421.35 Police 101,966.62 160,682.15 Central Dispatch 14,349.38 24,270.52 Animal Control 2,354.40 3,799.72 Fire 92,651.23 139,712.17 Fire -Safer Grant 10,069.47 15,305.36 Emergency Preparedness 2,914.43 4,550.44 Streets 8,024.10 14,445.90 Stormwater /ROW Maint. 4,426.97 6,348.55 Park Maintenance 8,982.75 I _ 13,453.48 Community- Senior Center 3,071.87 4,272.19 Historical Museym 616.00 691.64 Economic Development 2,924.92 3,887.41 General Fund Total 333,878.43 514,592.23 Garage Fund Total 4,223.60 = 7,024.06 Ambulance Fund Total 25,189.53 38,028.04 Emergency EmeEgency 911 Fund Total 2,631.20 4,583.78 Stormwater Fund }27 Total - Worker's Compensation Total 7,116.79 8,494.05 Strong Neighborhoods 2,765.31 4,203.06 t CITY OF OWASSO GENERALFUND FISCAL YEAR 2012 -2013 Statement of Revenues & Expenditures As of January 31, 2013 4 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES :1 REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): ' Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR PERCENT $ 1,890,944 $ 11,962,657 $ 20,837,000 57.41% 11,127 110,494 219,100 50.43% 93,443 853,121 2,004,114 42.57% 57,746 277,213 498,300 55.63 %® 54,362 329,466 820,300 40.16% 2,170 112,574 89,400 125.92 %,� 2,109,791 24,468,214 55.77% 13,645,525 1,021,771 7,631,804 13,829,630 55.18% 40,061 391,161 751,289 52.07% 114,572 981,242 1,711,064 57.35% 11,748 474,068 1,388,335 34.15% 1,188,151 17,680, 318 53.61% 9,478,275- 921,640 6,787,896 61.39% 4,167,250 1,126,640 7,147,590 12,336,000 57.94% (1,842,034) (11,177,485) (19,375,000) 57.69% (715,394) (4,029,895) (7,039,000) 57.25% 206,247 (251,104) 137,355 3,711, 784 $ 3,849,139 2,028,564 2,028,564 $ 2,165,919 $ 1,777,460 �.al 0 1 ■ ■ L%� A TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Department of Homeland Security Assistance to Firefighters Grant DATE: February 15, 2013 The Owasso Fire Department has forty-eight operational shift personnel divided between three tv . jdhty-four. hour shitts. Of those forty-eight personnel, six were hired utilizing funds provided from the award of a Staffing for Adeq�jafe Fire and Emergency Response Grant (SAFER). The provisioras contained within the SAFER Grant require those employees to be trained at the �ire?ighter Two level before August 2013. Currently, eight firefighters are lacking certification at the Firefighter Two level. The fire department has already coordinated a Firefighter Two class to be held locally in March 2013. With the availability of federal funds provided by this grant award, the City's financial obligation for Firefighter Two training at the Owasso Fire Department could be significantly reduced. 0 e ■ 0 ■ The fire department's operating budget will provide the City's matching requirement of $2,135 if the grant is accepted by the City Council. RECOMMENDATION: ■ M Award Package Mr. M;�rk Stuckey Owasso Fire Department 8901 N. Garnett x | Dear m / Stuckey: — :understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of 'these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles wDen you formally receive the award through theAFG online system. By accepting the graht, you 5gree not to deviate from the approved scope of work without prior written approval from If your SF 11 99A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. or concerns regarWnpM alvaras process or now to request your grant tunas, please call the helpdesk at 1-866-274-0960. m | � a | � Sincerely, . I V. TO: The Honorable Mayor and City Council City of Owasso FROM: David Hurst Deputy Fire Chief � fire pump, water tank, and other associated fire fighting equipment have been deemed by the Fire Department to lje no longer needed to remain in service due to age and/or condition and are being recommended to be declared surplus by the City Council. This equipment has been replaced by the purchase of a new wildland vehicle and associated equipment in July X012. The equipment being considered for surplus was removed from a vehicle chassis that is lnq�v being used by the Public Works Department. The individual pieces and the approximate V (worth 'th of eac"are as follows: ■Steel Flatbed $1,604 :Fire Pump $600 ■ Wbt8r Tank $400 ,Hose Reels $350 ■ Telescoping Lights (2) $70iJ Cor-fipartments (2) $20 Emergency Lights 0 $250 Class III Hitch $125 Vii Rail Hard Suction Storage $325 Line-X Bed ■ 0 Coatinog $600 Drip Torch Bracket $10 Mist Blower Brackets (2) $10 Typically, when the City of Owasso declares an item surplus, an approximate worth for the items is submitted to City Council if valued • $500 • greater. While there is no resource to define the value of such equipment, staff has estimated the value • the items • approximately $5,000. W a W 5Y. I AM I ■ ■ ■ ■ ■ ■ Ki -. F'j" � voo K - A ... W, ksJ I ij 'Al SI Of - 1 X4 - ,, ....... . . . . . . . . -, v- Wilt IL _4 7 . . . . . . . . . . w"'zo, If SIR -W 5 W r Vii'. _N4 ,_4 mg IL42y21 .i 15- :m , 00 1�, A . . . . . . . . . . . . . MWEL Of - 1 X4 - ,, ....... . . . . . . . . -, v- Wilt IL _4 7 . . . . . . . . . . w"'zo, If SIR -W 5 W r Vii'. _N4 ,_4 mg IL42y21 .i 15- :m C� 4 1 .• L '• a -a - a '♦ SUBJECT: Final Plat - Reserve at Elm Creek DATE: February 15, 2013 BACKGROUND The City of Owasso received a final plat for review and approval for a single - family residential subdivision development known as the Reserve at Elm Creek. The Reserve at Elm Creek final plat proposes fifty one (51) lots in three (3) blocks on approximately 19.75 acres. The subject property is located at the northwest corner of the intersection of E 66th St N and N 129th E Ave. SURROUNDING ZONING: ANALYSIS: The Reserve at Elm Creek final flat proposes fifty one (51) lots in three (3) blocks on approximately 19.75 acres of property. The applicant wishes to plat the property for the development of a single - family residential subdivision. The zoning on the property is governed under a PUD (PUD- 04 -01), with Single - Family (RS -3) underlying zoning. This final plat was approved in September of 2011 but the approval has expired. Therefore, the applicant is requesting re- approval of the unchanged Final Plat. Perimeter and interior utility easements will provide utility companies adequate access to provide and maintain service to the proposed development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide EMS, Police, Fire and sanitary sewer service, with water provided by Rogers County Rural Water District. The development will be subject to the Storm Siren fee of $35 per acre and will be red i Agricultural Single - Family — — North (AG) Residential and Residential Tulsa County Agriculture Agricultural Single - Family South (AG) Residential and Residential Tulsa County Agriculture Agriculture Single - Family East (AG) Residential and Residential Tulsa County Agriculture Agriculture Single - Family West (AG) Residential and Residential Tulsa County Agriculture ANALYSIS: The Reserve at Elm Creek final flat proposes fifty one (51) lots in three (3) blocks on approximately 19.75 acres of property. The applicant wishes to plat the property for the development of a single - family residential subdivision. The zoning on the property is governed under a PUD (PUD- 04 -01), with Single - Family (RS -3) underlying zoning. This final plat was approved in September of 2011 but the approval has expired. Therefore, the applicant is requesting re- approval of the unchanged Final Plat. Perimeter and interior utility easements will provide utility companies adequate access to provide and maintain service to the proposed development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide EMS, Police, Fire and sanitary sewer service, with water provided by Rogers County Rural Water District. The development will be subject to the Storm Siren fee of $35 per acre and will be 1 � 4 hI :: . J. a 1 ' ■ i■ ■ � � li sesesosese ♦oe0000ee�. � ♦00000000 II� i � _ oee♦ ♦0000♦ +;:: 000000000+ f I I eeooeooeo• I ,� r N - •.I. .I. _ °e000eoeoe sesos000+• !' ,,III • �� _ - - _ - °001 +0 +0 +00000 a +e +� i -a7'�; " r � I l ..' ' -• 40o0A00000' oososeeoe� °o +ieeeiee +i eeieeei I oeeeeeeeee Lit 71 �• O100ee +e +00000 +0 O ! _ [ 11Q p wf 00000 a +e +e +e +eee + � I ' �,� . � �+�� ' • I is t" Ike 1.... ■ y ■ ■ �� ■ ■ - } AU&.' — M THE RESERVE ON ELM CREEK FART 0[ THE E'Ml�*Y �E/u IF �E v.rv,M` M -.W (211 MI M. -ME -TEM (I.) I v E . 5. -Ml I m S.Neyon Bennett Surveying, Inc, P.0 P 8 CHOUT�AUO,ORK 74337 (918) 476-7484 1"t v.e,-',M Ft PROPERTY OWNER: DA16pti- AZYS LANDING DEVELOPMENT 11 C v_j�� W UMI —W 4- IIIE E/I Of TM M/1 IF MIMN 1�, T-11- M �E "W" E.—. .,$I vM." IT'M c' MUI,Wk I.E vnvu� IS, MIMMMT SMMY B�M MEE ry Iw IZ/1 " EE�Mv 32, Ecs .0 EIC " MMMZ� E—C M I-Il — I.IME A MWIME 0I I, �HEHCE —0'351 M%F IRTH THE EviT Lkt F T< 7 '/1 IE/I � MEI- IE E Cv EII 41 I'M I. I Q" I L'IE M E S/2 IE/I III n I.EECE 11 "1 IIIIELY —, 1 1.1 E/I $E/. M/I Il/� II III— z TK MIT -E v` SE�r - IIII-M Iv III- IIEI ul UMWPI I—EE ME- v0 An z z 3�' —kLEl I. ME MSI % .1 EM EE/I A ME— .1 126.0 Inn 1. IV- Mn-Ce II '�E w I, JJK� Q --------------------------------- v.e,-',M Ft A ei m. i FROM: Bronce L. Stephenson, City Planner 6 SUBJECT: Final Plot - Morrow -DT DATE: February 15, 2013 - - - - -- �� BACKGROUND: The City of Owasso received an application for review and approval of a final plat for a portion of the Morrow Place development. The subject property is located along E 116th St N, between Walgreens (west) and US -169 (east). This portion of the project was called out for commercial land use in PUD -05 -02 (Morrow Place) that was approved by Ordinance No. 833 in December of 2005. The subject property is 1.54 acres in size and is comprised of one (1) lot on one (1) block. SURROUNDING ZONING: ANALYSIS: The final plat for the Morrow -DT development consists of one (1) lot on one (1) block on approximately 1.54 acres. The applicants platting the property for the purpose of developing a retail commercial space. Perimeter and interior utility easements will provide utility companies adequate access to provide and maintain service to the proposed development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but r,,qt limited to paved streets, landscaping, and sidewalks. This property also falls within the US -169 Overlay district and will be subject to the requirements outlined in the ordinance including architecture, site design and signage. The City of Owasso will provide sanitary sewer service, with water provided by Washington County Rural Water District #3. The development will be subject to the Storm Siren fee -of $35 per acre. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the Final plat for the Morrow -DT at their regularly scheduled meeting on January 23, 2013. All TAC changes have been addressed. North PUD -05 -02 Undeveloped Commercial City of Owasso South Commercial Commercial Commercial City of Sho in CS Owasso East AgriAculture US -169 Commercial City of West Commercial Commercial Commercial I City of Shopping CS Owasso ANALYSIS: The final plat for the Morrow -DT development consists of one (1) lot on one (1) block on approximately 1.54 acres. The applicants platting the property for the purpose of developing a retail commercial space. Perimeter and interior utility easements will provide utility companies adequate access to provide and maintain service to the proposed development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but r,,qt limited to paved streets, landscaping, and sidewalks. This property also falls within the US -169 Overlay district and will be subject to the requirements outlined in the ordinance including architecture, site design and signage. The City of Owasso will provide sanitary sewer service, with water provided by Washington County Rural Water District #3. The development will be subject to the Storm Siren fee -of $35 per acre. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the Final plat for the Morrow -DT at their regularly scheduled meeting on January 23, 2013. All TAC changes have been addressed. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on February 11, �O 13 and voted unanimously to recommend approval of the final plat for Morrow-DT to the City Council. RECOMMENDATION: Staff recommends City Council approval of the final plat for Morrow-DT. ATTACHMENTS: A. Area Map B. Aerial Map ■ C. Final Plat - Morrow-DT ■ 4--• • U L An • E 0 1A 'L 0 ■ AN ■ I 0 ■ I 0 ■ 1 I I 0 4 iy m i tt 0 F Fr 0 • r • SN Subdivisilh Plat Moffow-DT • SJEVWKNcTE, VD, woo S— M I k#RoLED W THE a�vw sLwM .' A pan of the SWO, of Section 4, T-21-N, R-14-E, of the IR & M, o' EAST 1I X 'MII-wR c-L a- o 4 or *WLW DF b' 'o, ..' City of Owasso, Tulm CouvAC State of OklAmna, IL ;4 7 ----------- ----------- I --- --------- ---------- — WOT t3 J8' M ow Y 7 1 I I ---------- Rlfflmm� _tloY of I 0 0 0 ■ DT Coa-D TC 'T a' 0 Subdivision .:��I=yl 1(hTI S SHEET HEET I OF 2 0 ;4 7 ----------- ----------- I --- --------- ---------- — WOT t3 J8' M ow Y 7 1 I I ---------- Rlfflmm� _tloY of I 0 0 0 ■ DT Coa-D TC 'T a' 0 Subdivision .:��I=yl 1(hTI S SHEET HEET I OF 2 0 Vol 0' 0 VD OF u40W Kt. ... oor 0- ("n) a 1. —.1—t —1., CM V.) o,111 s—. 4 at n, sE c «wr m in W. .1 1. on, . E T o9o -air, It. ., Ae ,T. M ,J�q;- in. I- I 1=12 If u z, I= or ;R,?- n, MM o" rM tw owner 0 .&J, IN a9reci UI 2 ZIu" t —7 na —n d- rw ? at ton .1 V cave is I o. a of the .",l Oa«r of the .t og cm t¢ 5actaunq harry. Si ln _I , Z — ll� A� T .." t• II w & � D t4nll. - —.E.S n I—— zz =L if u;n Ia yeas ht g ■ r1m H. 5 0f" NO ACCESS J" ay thA114a scan ¢m of tNaa City o O a wr Hurd therm. 1, 7 LAW, 0E DK WW-D oY III C.-I a.=, STa, O ON g y THE n0ln" IX 01 --DT tS Ii pt' nC nwImt1, THE cwKo, ol, -4p# (Io MOM ME. I— MEIMllAZI), A WnIf ..W 01 THE W I,nn- on.1 10 0E iN£ M_ no., -oeg N40 EtXtEOptK iNS Nt dND —C. Morrow-DT Subdivision Plat, Jan uxy 2, 2013 SKEET 2 OF 2 i T TO: The Honorable Mayor and City Counc` City of Owasso FROM: Roger Public • Director BACKGROUND: The FY 2012 -2013 Public Safety Fund allowed for the expenditure of funds for the construction of a multi -use Firing Range training facility for the Owasso Police Department. In July 2012, City Council awarded the contract to Earth Smart Construction in the amount of $143,520. During a recent inspection, police staff realized that the close proximity of the drainage channel to the Itargell area would cause a safety issue in the pistol training area. Staff met with the contractor and decided the best plan to solve the problem would be to relocate the drainage channel underground with the addition of reinforced concrete pipe, topped with soil and sod. The training area in question would then be level, and free of unnecessary safety concerns. �; 0 The proposed change order is for overrunning existing pay items for reinforced concrete pipe, r■ additional top soil, sod and headwalls. This change order would add $7,500 to the original ti contract price of $143,520, amending the total contract amount to $151,020. In addition, this ` proposed change order would add forty additional days to the original contract. The additional days requested are necessary for: • Top soil removal during construction as well as changes to the parking lot grade to .improve flatness (this required additional dirt work for elevation changes). 04ork required to install additional reinforced concrete pipe, top soil, sod and headwalls. FUNDING: Funding for the FY 2012 -2013 Police Firing Range Training Facility is included in the FY 2012 -2013 Public Safety Fund. RECOMMENDATION: ' Staff recommends approval of Change Order # 1 amending the contract price by $7,500 as well as the addition of forty days to the contract duration, bringing the total contract amount to $151,020 with a March 9, 2013 anticipated completion date. a ATTACHMENT: Proposed Change Order Prepared by Public Works �n,: MPH =6 i. � .. It NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Earth Smart Construction :4 CONTRACTOR �6-iWw-"Uemke IIMK- MMIRMIlltil NO== OWNER I I I N Main Lei N IMMIJ W, I I BY BY Allil DATE DATE 0 SPECIAL PROVISIONS 0509 00900 - Page I of 4 Y 1• •r� 1. "`••f ��' -. _ � r• TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer ' ■ SUBJECT: East 106th St North /North Garnett Road Intersection Improvements ■ .� ' ODOT Funding Agreement - Resolution 2013 -04 . ATE: F8bruary 15, 2013 ■ IN BACKGROUND: 11In 2005, the City contracted with four (4) engineering firms to perform conceptual engineering studies for the intersections at East 106th Street N /North Garnett Road, East 106th Street N /North 145th E Avenue, East 96th Street N /North 145th E Avenue and East 96th Street N /North Mingo Road. ' Each'Intersection was planned for a twenty year growth. Once the studies were performed, staff .10 T ipcommended that the East 106th Street N /North Garnett Road be selected for funding by the -Oklahoma Department of Transportation Small Cities Set -Aside funds. The small cities funds are used for cities that are not contiguous with a metropolitan area, which Owasso was not at that time. The project was designed and submitted to ODOT for review. The needed right -of -way for the project was obtained using the Federal Highway Administration Guidelines for land acquisition. Once the right -of -way was obtained, AEP /PSO, Cox, ONG, and AT &T mobilized and relocated 1 their utilities. ,r ■ '. E�deral funding for the project was initially limited to $750,000 through the Small Cities Set -Aside funds for construction. The City of Owasso paid for utility relocation, engineering fees, and right - 1 Hof -way. However, with the recent adoption of Owasso into the urbanized area, Owasso is now j ,eligible for Urbanized Surface Transportation Funds. Surf9ce Transportation Program (STP) funds are made available on an annual basis by the Federal Highway Administration (FHWA), through o 1 the Oklahoma Department of Transportation (ODOT), for the implementation of eligible tragsportation improvements in the Tulsa Urbanized Area. ■ r ■ 1 ■ SincenOwasso followed the federal guidelines for right -of -way acquisition, this project qualified in September 2012 for the STP funds. The 80% ODQT /20% local match (which does not include utility ■■ relocations) will save the City of Owasso approximately $850,000 (based on recent estimates) ■ ■due to the larger amount of federal funds associated with STP funding over Small Cities set -aside ■ funding. The unused Small Cities set -aside funds of $750,000 will revert back to the Small Cities ■ Program. x i ■ m m m m m- N M n m � , n m mn n � m & I ProjeclSegment Estimate ODOT Portion City of Owano Portion Construction $1,700,293 $1,360,234 $340,058 Utility Relocation $601,635 $601,635 lns�btfionffgsting $100,217 $80,174 $20,043 Total J�rqject Cost $2,402,145 $1,440,408 $961,737 I m � m m ° ~ m m m m� mm m m � m A STP-172A(462)IG PROJECT AGREEMENT JOBPIECE 26599(04) WITNESSETH WHEREAS, the Department is charged under the laws of the State of Oklahoma with construction and maintenance of State Highways; and, WHEREAS, receipt of the benefits of this project will require that the City assume certain ■ financial responsibilities; 0 0 and, WHEREAS, the City is a municipal corporation and a charter city created and existing under the constitution and laws of the State of Oklahoma; and, NOW THEREFORE, subject to the limitations hereinbefore described, the Department and the City do agree as follows: I 1 The City requested that certain street improvements be approved by the Oklahoma Transportation Commission, as were previously programmed by the City and designated as Federal-Aid Project STP-172A(462)IG , State Job Number 26599(04) and which consist of actual improvements as follows: r"• �11 STP-172A(462)IG PROJECT AGREEMENT JOBPIECE 26599(04) .- �l STP-172A(462)IG PROJECT AGREEMENT JOBPIECE 26599(04) Discharges Elimination System (OPDES) General Permit with ODEQ, which authorizes th storm water discharges associated with construction activity from the construction site, and tj develop, if required, a Storm Water Pollution Prevention Plan (SWPPP). The City agrees to prohibit parking on that portion of the project within the corporate limits of the City, except as may be indicated in the plans or hereafter approved by agreement with the Department. The City further agrees not to install, or permit to be installed, any signs, signals or markings not in conformance with the starloards approved by the Federal Highway Administration and Manual on Uniform Traffic Control Devices (MUTCD). 1) In the event that any traffic signal installed hereunder is no longer needed for the purposes designated herein, then the traffic signal installed hereunder shall not ■ ■ be removed by the City to any other point other than that which is approved by the Department prior to such removal. STP-172Af462)IG PROJECT AGREEMENT JOBPIECE 26599(04) d. Maintain all curbs and driveways abutting road surfaces constructed under the terms of this Agreement and all sidewalks adjacent thereto. 9- Keep all permanent right-of-way shown on said plans free from any encroachment and take immediate action to effect the removal of any encroachments upon notification by the Department. 10. The City further agrees and warrants to the Department concerning sign and highway facility lighting: a. The City will, upon notice from the Department Engineer, provide at its own expense all required electrical energy necessary for all preliminaly and operational tests of the highway lighting facilities. b. Upon completion of the construction of said project, the City will be responsible for the maintenance and cost of operation of these highway lighting facilities, including all appurtenances thereto and including the sign lighting facilities. C. It is specifically understood and agreed that the highway lighting and sign lighting facilities specified hereunder shall be continuously operated during the hours of darkness, between sunset and sunrise, and shall not be altered, removed or be allowed to cease operation without the mutual written consent of the Department and the City. d. The City agrees to provide, on a periodic schedule, an inspection, cleaning and re- lamping maintenance program to assure the maximum efficiency of the highway lighting facilities. 0 e. In the event that the highway lighting facilities installed hereunder are no longer needed 1) In the event the City desires total ownership of the equipment, the City shall ■ reimburse the Department the original federal funding percentage share of the IN STP-172A(462)IG PROJECT AGREEMENT J•BPIECE 26599(04) original equipment costs only, amortized for a twenty (20) year service life, interest ignored, and assuming straight line depreciation. 2) In the event the City does not desire total ownership of the equipment, the City shall sell the equipment at public auction to the highest bidder. The City shall reimburse the Department the original federal funding percentage share of the proceeds of such sale. 11. The City agrees, affirms and warrants to the Department that the City will be responsible, during the period of construction, for any repairs or maintenance to the approved detour routA or any it street which may be required as a result • additional traffic. 12. The City agrees to comply with Title VI of the Civil Rights Act of 1964, 78 O.S. § 252.42, 42 200d et seq., and all requirements imposed by • pursuant to 49 CFR, Part 21, 'Nondiscrimination in Federally Assisted Programs • the Department • Transportation — Effectuation • Title VI • the Civil Rights Act of 1964." 13. The City agrees that it will, by resolution, duly authorize the execution of this Agreement by the proper officials and attach copies of such resolution to this Agreement. F 5. Based on an estimated total construction and 6% assumed contract administration costs of TW4-- Million-Pour-Hundred-Two-Thousand-One-Hundred-Forrv-Five Dollars a 1 $11,11 so .01 goo 10H IN14116JIM41111 are currently estimated at .0ne-Million-Four-Hundred-FoLty-Thousand-Four-Hundred ftht DollAs ($1,440,408). 0 The City shall be responsible for 20% • the participating project costs, estimated at Three- Hundred-SixtE-Thousand-One-Hundred- Two Dollars ($360,102) and 100% • any non- participating costs, estimated at Six-Hundred-One-Thousand-Six-Hundred-Thirtv-Five Dollars ($601,635). Total City funds are currently estimated at Nine-Hundred Qne- Thousand- Seven-Hundred-ThiLOL-Seven Dollars ($961,737). ■ I I - , - 0C EUMUZZr PROJECT AGREEMENT 17. It is understood by the City that no state futids are to • utilized in any phase • aspect of this project. Only City and federal funds are to be utilized. RE 0. The City agrees that it will intervene as a party defendant in all actions where a contractor may allege delay due to failure of the City to accomplish timely utility relocations, site conditions 21. Failure • the City to fulfill its responsibilities under this Agreement will disqualify the City from future participation in any Federal-aid project. Federal fundsare to be withheld until such time as the deficiencies in regulations have been corrected or the improvements to be constructed under this Agreement are brought to a satisfactory condition • maintenance. m � .y Blank ^ Q m � ~ m n nN n m & m0 mN N n m � x m � m m m w m mr m m m mm � m � n W 1% 1: ■ an Oklahoma Municipal C(Srporation 4� STATE OF OKLAHOMA ■ DEPARTMENT OF TRANSPORTATION Recommended for Approval % Local Government Division Manager APPROVED AS TO FORM AND LEGALITY ■ General CounseL Director of Capital Programs APPROVED Deputy Director 0 I Q 4 1 ■ STP-1 72A(462)IG PROJECT AGREEMENT JOBPJECE 26599(04) The CITY assures that no qualified person with a disability shall, solely by reasons of their disability, be excluded from participation in, be denied the ben4fits of, or otherwise be subjected to discrimination under any program or activity administered by the CITY. Specifically, the following discriminatory actions are prohibited: 1) In providing any aid, benefit, or service, CITY will not directly or through contractual, licensing, or other arrangements, on the basis of disability: a. Deny a qualified person with a disability the oppbrtunity to participate in or benefit from the aid, benefit or service. 1> b. Afford a qualified person with a disability an opportunity to participate in or benefit from the aid, benefit, or service that is not substantially equal to that afforded persons who do not have a disability. c. Provide a qualified person with a disability an aid, benefit or service that is not as effective in affording equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level ofuachievement as persons without disabilities. d. Provide different or separate aid, benefits, or services to persons with disabilities or to any class of persons with disabilities unless such action is necessary to provide the aids, benefits or services that are as effective as those provided to persons without disabilities. ■ e. Aid or perpetuate discrimination against a qualified person with a disability by providing financial nor other assistance to an agency, organization, or person that discriminates on the basis of disability. ■ f. Deny a qualified person with a disability the opportunity to participate in conferences, planning or advising opportunities. g. Otherwise limit a qualified person with a disability in the enjoyment of any right, privilege, advantage or opportunity enjoyed by others receiving an aid, benefit, or service. ■ 2) For purposes of these assurances, aids, benefits, and services, to be equally effective, are not required to produce the identical result or level of achievement for disabled and nondisabled persons, but must afford persons with disabilities equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement, in the most integrated setting that is reasonable achievable. 3) Even if separate or different aids, benefits or services are available to persons With■a disability, CITY will not deny a qualified person with a disability the opportunity to participate in the programs or activities that are not separate or different. 4) CITY will not, directly or through contractual or other arrangements, utilize criteria or methods of administration: 4L N. I WY STP-172A(462)IG PROJECT AGREEMENT JOBPIECE 26599(04) a. That have the effect of subjecting qualified persons with a disability to discrimination on theibasis of disability, b. That have the purpose or effect of defeating or substantially reducing the likelihood that persons with disabilities can benefit from the objectives of the program or activity, or c. That yield or perpetuate discrimination against another recipient of federal funds if both recipients are subject to common administrative control or are agencies of the same State. 5) In determining the site or location of a facility, CITY will not make selections: a. That have the effect of excluding persons with disabilities from, denying them the benefits of, or otherwise subjecting them to discrimination under any program or activity, or b. That has the purpose or effect of defeating or substantially impairing the accomplishment of the objectives of the program or activity with respect to persons with disabilities. 6) As used in these assurances, the aid, benefit or service provided under a program or activity includes any aid, benefit or service provided in or through a facility that has been constructed, expanded, altered, leased or rented, or otherwise acquired, in whole or in part, with Federal financial assistance. I ■ Recipients of Federal financial assistance, and transferees of property obtained by a recipient with the participation of Federal financial assistance, are bound by the above assurances under the following circumstances: 1 ) VAen Federal financial assistance is provided in the form of a conveyance of real property or an interest in real property from the U.S. Department of Transportation, the instrument of conveyance shall include a covenant running ■ with the land binding the recipient and subsequent transferees to comply with the, requirements for so long as the property is used for the purpose of which the Federal financial assistance was provided or for a similar purpose. ■ 2) When Federal financial assistance is used to purchase or improve real property, these assurances shall obligate the recipient to comply with the requirements ■ and require any subsequent transferee of the property, who is using the property for the purpose for which Federal financial assistance was provided,oto agree in writing to comply with the requirem ents. The obligations of the recipient and % 0 transferees shall continue in effect for as long as the property is used for the Ourpose for which Federal financial assistance was provided or for a similar ■purpose. I 0 3) When Federal financial assistance is provided in the form of, or is used to obtain, ■ personal property, these assurances shall obligate the recipient to comply with the requirements for the period it retains ownership or possession of the property or the property is used by a transferee for purposes directly related to the operations of the recipient. L7 0 iL 0 0 a 0 STP-172AJ662)IG PROJECT AGREEMENT JOBPIECE 26599(04,) CITY will take appropriate initial and continuing steps to notify participants, beneficiaries, applicants and employees, including those with impaired vision or hearing, and unions or professional organizations holding collective bargaining or professional agreements with CITY that it does not discriminate on the basis of disability using the notice in Appendix A (Public Notice). Methods of initial and continuing notification may include the posting of notices, publication in newspapers and magazines, placement of notices in agency publications and distribution of memoranda or other written communications. 9im The obligation to comply with Section 504 of the Rehabilitation Act of 1973 is not obviated or affected by any State or local law. 'M ' i' i • i • • • • •' • • FOR 1. TH STREET NORTH AND N. GARNETT RO INTERSECTION • IBM 11 all WE IM rom I ma- i, � � i # — � • #': # ! -•• • # •# i is Attest: * - • • - f • 2 r i i • # i': ■ ' OKLAHOMA DEPARTMENT OF TRANSPORTATION ■ 4 If 0 V. I ---------- A - ---------- 106th GARNETT RD - OWASSO ESTIMATE Estimated Federal EMM OEM= MMMO T, 3 1 _::A XIX�-ff- k—oa--dway $200,000.00i MEMME"T, "M 'PARTICPATING TOTALS 77 0 V. I GRAND TOTALS -Mm�� EMM OEM= MMMO T, 3 1 _::A XIX�-ff- 0 V. I 'i •� 1 I' TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police ■ SUBJECT: Acquisition of Rifles DATE: February 15, 2013 BACKGROUND: In November 2012 the Owasso Police Department received a private donation in the amount of $30,725 for the purchase of 30 rifles. In February 2013, the Owasso City Council accepted the donation, making funds available for the purchase of the rifles. For several years the Department has had the objective of equipping all uniformed officers with rifles. REQUEST FOR BID: In February of 2013, bid specifications for 30 rifles and accessories were sent to four different firearm distributors. Four bids were received. Staff evaluated each bid and determined that Phoenix Distributors from Feasterville, Pennsylvania met all bid specifications for 30 Colt M4 rifles and accessories. In addition, Phoenix distributors provided the lowest bid in the amount of $28,700. The following table reflects all bids that were received: Bidder Bid Code 4 LLC $32,740 MoreTactical $38,970 Phoenix Distributors $28,700 Clyde Armory 28,769 There are additional accessories for the rifles that will need to be purchased from a separate vendor. Those accessory purchases will utilize the balance of the funding available from the donation. FUNDING: 0 Funding for the purchase of 30 rifles is contained within the FY 2013 Police Services Budgetr. RECOMMENDATION: Staff recommends approval of a bid award to Phoenix Distributors for 30 Colt M4 rifles and accessories in the amount of $28,700 and authorization to execute the equipment purchase. IF ■ DATE: February 15, 2013 ' BACKGROUND: In September 2012, the Owasso Police Department was awarded a grant by the Department of Justice (DOJ) for $4567.50 through the Bulletproof Vest Partnership Program. The program requires that the Police Department purchase DOJ approved vests for officers and seek reimbursement from DOJ for fifty percent of the purchase price. PROPOSED ACTION: Staff is proposing acceptance of the DOJ grant and approval of a budget amendment increasing revenue and expenditures in the General Fund by $4567.50. RECOMMENDATION: " L Staff recommends City Council acceptance of the DOJ grant and approval of a budget amendment increasing the estimated revenue in the General Fund and the appropriation for expenditures by $4568 in the Police Services budget. 1: ■ N: r J in Mi 01111101m, «„ - ■ Y - - - - BACKGROUND: A lawsuit was filed against four Owasso police officers, Captain Tracy Townsend, Officer Jack Wells, Sergeant H.D. Pitt and former Officer Lem Mutii by the surviving spouse of Elliott Earl Williams in their individual capacities on March 16, 2012. This action, brought under 42 U.S.C. § 1983, arises out of Mr. Williams' arrest by the Owasso Police Department on October 21, 2011, and his subsequent death while incarcerated at the Tulsa County Jail on October 27, 2011. Upon receipt of the Complaint in this lawsuit, the City of Owasso determined that the four named officers were at all times acting fully within the scope of their employment and that they followed department policy during the arrest of Mr. Williams and were thereby entitled to a legal defense and liability coverage in this litigation. ■All parties to this litigation agreed to attend an early mediation in this case held on October 25, 2012. Despite lengthy negotiations, the case did not settle during mediation. The Court has now ■ scheduled this matter for a mandatory settlement conference to be held on February 26, 2013. Rules governing the federal courts require attendance at a settlement conference by a person vested with full settlement authority on behalf of any organization or entity named as a party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all parties are required to confer full settlement authority upon a representative to be used at the ■rel5res§�ntative's discretion during the settlement conference. Therefore, it is necessary for the City of Owasso to confer full settlement authority upon a representative to attend the settlement conference on behalf of the City of Owassorand the police officers named as defendants in this case. RECOMMENDATION: Staff recommends that the City Council designate Sherry Bishop, Assistant City Manager, as the authorized settlement representative for the City of Owasso in the case of Williams v. Glanz et al., through approval of proposed Resolution 2013 -XX memorializing the same. ATTACHMENT: Proposed Resolution 2013 -03 • 9:101 11M, 0 RIVAIJ NIK1511C a WHEREAS: The Plaintiff and Defendants have been ordered by the Court t* attend a settlement conference scheduled to occur on the 26th day of February, 2013, • the federal courthouse in Tulsa, Oklahoma, and to b(ing an authorized representativet possessing full settlement authority to be used at his or her discretion during the settlement conference, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in this litigation in Sherry Bishop, Assistant City Manager. 14:44 i1*1 j 4E .1 41411111IJ **01 V1 4 0"&N 1410111 rK*I IN I 111611"NI dad � I I � � � 11: In 11111LIU1112001 III' �i'� I 11� I I ymi 1 1 Aftei: 0 Sherry Bishop, City Clerk Approved As To Form: OKL"WA DEPARINEUr OF 7WMMPORTA71ON 2W N. E. 21W Shid OMOmme City, OK 73106-3204 9, W, JUMS, 2000 to lmo*e 1 lopl(04)-i , ft*d ID STP - 026 (025) TR 11 Aln: Mr. QmQ aodibmke, Maym P.0. Box IW Gvmmio, OK 74056 Z�-ft ,,Amwhm6m Oft em I 1 3 Ic 4~^pvwmz_iv =-*-*Vl lliMiEt All if8lALOf�R1�tY�1.0YR11 hdo[:E U0Z 'It qaj 0