The URL can be used to link to this page

Home My WebLink About2013.02.19_OPGA AgendaS I r s PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY , TYPE OF MEETING: Regular DATE: February 19, 2013 TIME: 6:30 p.m. r. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, February 15, 2013. Sherry op y Cl3 • ■ AGENDA 1. Call to Order ' Chairman Doug Bonebrake 2. Roll Call 1 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matter listed under "Consent" are considered by the Trustees to be routine and will be eli acted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. M A. Approval of the Minutes of the February 5, 2013 Regular Meeting and the February 12, 2013 Work Session Attachment # 3-A ' B. Approval of Claims 1 Attachment # 3-B Ir C. Receipt of the Monthly Budget Status Report 1 Attachment # 3-C 4. Consideration and ap~ ropriate action relating to items removed from the Consent Agenda 5. Reporrfrom OPGA Manager A. Bailey Ranch Golf Club Monthly Status Report ■ ' r 6. Report from OPGA Attorney M7. New Business (New Business is any item of business which could not have been foreseen at 1 r the time of posting of the agenda) V 8. ~Ad ournment ■ ■ • ' n OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 5, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, February 5, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on February 1, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:49 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5-0 PRI Fi ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Dr. Kelley moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 7:50 p.. February 5, 2013 Doug oerke, Chairman Ashley Hickman, Minute Clerk ik ~11 0. Uk OASSO CITY COUNCIL, OPA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 12, 2013 A quorum was declared present ITEM 2: DISCUSSION RELATING TO AUTHORITY FOR COMMITTEE APPOINTMENTS - REQUESTED BY Bronce Stephenson reviewed the process for abating a code violation and discussion was held. ITEM 4: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Local Determination of Smoke-Free Air Legislation B. Strong Neighborhood Initiative Renewal - Proposed Resolution C. Audio Recording Project Status Update John Feary presented item A, Local Determination of Smoke-Free Air Legislation, and discussion was held. Teresa Willson presented item B, Strong Neighborhood Initiative Renewal-Proposed Resolution, and discussion was held. Teresa Willson presented item C, Audio Recording Project Status Update, and discussion was held. r Owasso City Council/OPWA/OPGA February 12, 2013 Rodney Ray reviewed budget goals for 2014 and discussion was held Sherry Bishop revieeb the sales tax report. ITEM b: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND THE CITY ATTORNEY, CONCERNING PENDING LITIGATION STYLED ILLIAMS v. Glnz et al SUCH EXECUTIVE SESSION PROVIDED FOR I O.S. 25, SECTION 307(B)(4) Mr. Brown moved, seconded by Dr. Kelley to enter executive session with Julie Lombardi, City Attorney, and Sherry Bishop, Assistant City Manager, for the purpose of discussing confidential communications between the City of Owasso and its attorney, relating to pending litigation styled Williams v. Glanz, et al. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 5-0 The City Council entered executive session at 7:59 p.m. At 8:09 p.rq, the City Council returned from executive session. ITEM 7: REPORT FROM CITY COUNCILORS No Report ITEM 8: ADJOURNMENT Mr. Ross moved for adjournment, seconded by s. Moberly. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5-0 Meeting adjourned at 8:10 Doug Bonebrake, Mayor/Chairman Juliann M. Stevens, Deputy City Clerk 4 V. Claims List 2/19/2013 Budget Unit Title Vendor Name OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPIMORGAN CHASE BANK JPMORGAN CHASE BANK JPIVIORGAN CHASE BANK JPMORGAN CHASE BANK BGR DAILY ACCT. JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JRYORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMIORGAN CHASE BANK JPNORGAN CHASE BANK JFIMORGAN CHASE BANK JPMORGAN CHASE BANK N JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPAORGAN CHASE BANK TOTAL OPA GOLF SHOP I JPMORGAN CHASE BANK JPMORGAN CHASE BANK TOTAL GOLF SHOP CART OPERATIONS JJAMORGAN CHASE BANK TOTAL CART OPERATIONS COURSE iAAINT JPMORGAN CHASE BANK JRMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS ■ JPMORGAN CHASE BANK JPM.ORGAN CHASE BANK JRMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP ■ UNIFIRST HOLDINGS LP Payable Descri WAL&NART-FOOD WALAAART-FOOD SYSCO-FOOD WALMART-FOOD WALMART-FOOD GRT PLAINS-BEVERAGE GRT PLAINS-BEVERAGE CALLAWAY.U E Rt HAN D I S E REIMIB PETTY CASH REASORS-FOOD FOOTJOY-MERCHANDISE FOOTJOY-WfLRCHAN DIS E FOOTJOY-MERCHANDISE WALMART-FOOD OAKLEY1MERCHANDISE ACUSHNETJMERCHANDISE ACUSHNET-MERCHANDISE ACUSHNET-MERCHANDISE WALMiART-FOOD TEXOMA-MERCHANDISE COCA COLA-BEVERAGES SYSCO-FOOD CALLAWAY-MERCHANDISE PUMA-MERCHANDISE JOY-UNIFORMS 7COWRECEIPT PAPER PPLIES OREILLY-CREDIT LOWES-SPRAY PAINT LOWES-SUPPLIES NATURAL GAS USAGE LUBER BROS-SEAL KIT LUBER BROS-WHEEL STUD OREILLY-2 CYCLE OIL OREILLYS-REPAIR PARTS LOWES-SUPPLIES TOWEL SERVICE UNIFORM SERVICE ent 6.54 368.85 131.76 84.67 32.20 275.00 692.22 694.50 20.43 70.08 38.02 75.56 120.67 92.05 415.95 1,302.00 3,271.94 10.14 308.35 57.46 732.66 86.92 32.01 277.23 58.40 -5.79 8.48 17.42 141.05 115.54 47.91 26.97 15.81 33.04 10.21 15.85 ti ■ Page 1 Claims List 2/19/2013 :0.r, Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.79 JPMORGAN CHASE BANK LOWES-TOOL BOX 19.98 JPMORGAN CHASE BANK LOWES-SPRINKLER HEAD 6.97 QUIKSERVICE STEEL CO STEEL 52.90 JPMORGAN CHASE BANK BWI-CHEMICALS 1,415.08 JPMORGAN CHASE BANK LUBER BROS-REPAIR PARTS 838.63 JPORGAN CHASE BANK FASTENAL-TAP & DIE SET 48.31 JPMORGAN CHASE BANK OFFICE DEPOT-PRINTER INK 52.99 JRMORGAN CHASE BANK LUBER BROS-BEDKNIVES 211.08 JFWORGAN CHASE BANK LOCKE SUPPLY-FITTING 2.78 JPMORGAN CHASE BANK OKGCSA-ME ERSHIP DUES 75.00 TOTAL COURSE MAINT 3,178 21 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES -1.41 JPMORGAN CHASE BANK SYSCO-SUPPLIES 42.85 JPMORGAN CHASE BANK MAGIC REFRIGE-REPAIRS 911.54 JPMORGAN CHASE BANK REASORS-SUPPLIES 1.27 JPMORGAN CHASE BANK AMY-SUPPLIES 31.97 J ORGAN CHASE BANK SADDORIS-RENTALS 339.56 JPMORGAN CHASE BANK GRT PLAINS-SUPPLIES 30.00 JP.MORGAN CHASE BANK WALMIART-SUPPLIES 017.65 TOTAL FOOD BEV ar 1,373.43 x ■ GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 368.01 A• OGA, INC 2013 OGA DUES 100.00 JPMORGAN CHASE BANK OFFICE EVERYTHING-TONER 287.10 r JPMORGAN CHASE BANK COURSETRENDSMARKETING 355.00 JPMORGAN CHASE BANK #'iURPHY SANITARY-SUPPLIES 27.03 TOTAL GOLF ADWN _ 1,137,14 FUND GRAND TOTAL 14,968.9 c OPGA GRAND TOTAL $14,968.95 Page 2 Y OWASSO PUBLIC GOLF AUTHORITY. PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/09113 Y. is Department Payroll Expenses Total Expenses Golf Shop Operations 1,964.04 3,183.06 Cart Operations 672.94 755.55 Golf Course Operations 6,159.02 9,673.99 Food & Beverage 2,272.26 2,996.13 General & Administration _ 3,232.22 4,745.64 FUND TOTAL 14,300.48 21,354.37 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORI1V FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of January 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS - merchandise Food & beverage COS - food & beverage Interest & other Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) January 31, 2013 1 January 31, 2012 Mbnth Year Percent To -Date To -Date Budget of Budget 20,353 3,728 (3,009) 4,682 (1,336) 1,578 50,000 75,995 43,433 2,438 8,289 54,160 291,547 510,000 57.17% 80,755 165,000 48.94% (62,163) (124,000) 50.13% 96,004 178,000 53.93% (50,743) (87,000) 58.33% 15,157 18,700 81.05% 100,000 250,000 40.00% 470,557 910,700 51.67% 394,247 668,600 58.97% 73,959 110,200 67.11% 100,229 131,900 75.99% 9,180 - 577,615 910,700 63.43% 21,83 (107,05$) - Month Year 611,150 Percent To -Date To -Date Budget of Budget 10,160 137,447 128,290 20,174 262,121 463,500 56.55% 6,807 73,866 185,000 39.93% (5,471) (55,069) (140,000) 39.34% 5,963 89,881 185,000 48.58% (5,722) (49,513) (72,000) 68.77% 1,535 10,942 39,800 27.49% - 3,270 3,600 90.83% 664,900 50.46% 23,285 335,497 50,881 414,548 611,150 67.83% 8,725 86,991 101,160 85.99% 10,160 137,447 128,290 107.14% - 24,224 24,300 99.69% 69,766 663,209 864,900 76.68% 46,480 (327,712) 200,000