HomeMy WebLinkAbout2013 04_ODOT Funding Agreement 106th & Garnett2013.02.19V
OT City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: East 106th St North/North Garnett Road Intersection Improvements
ODOT Funding Agreement - Resolution 2013-04
DATE: February 15, 2013
BACKGROUND:
In 2005, the City contracted with four (4) engineering firms to perform conceptual engineering
studies for the intersections at East 106th Street N/North Garnett Road, East 106th Street N/North
145th E Avenue, East 96th Street N/North 145th E Avenue and East 96th Street N/North Mingo Road.
Each intersection was planned for a twenty year growth. Once the studies were performed, staff
recommended that the East 106th Street N/North Garnett Road be selected for funding by the
Oklahoma Department of Transportation Small Cities Set-Aside funds. The small cities funds are
used for cities that are not contiguous with a metropolitan area, which Owasso was not at that
time.
The project was designed and submitted to ODOT for review. The needed right-of-way for the
project was obtained using the Federal Highway Administration Guidelines for land acquisition.
Once the right-of-way was obtained, AEP/PSO, Cox, ONG, and AT&T mobilized and relocated
their utilities.
Federal funding for the project was initially limited to $750,000 through the Small Cities Set-Aside
funds for construction. The City of Owasso paid for utility relocation, engineering fees, and right-
of-way. However, with the recent adoption of Owasso into the urbanized area, Owasso is now
eligible for Urbanized Surface Transportation Funds. Surface Transportation Program (STP) funds
are made available on an annual basis by the Federal Highway Administration (FHWA), through
the Oklahoma Department of Transportation (ODOT), for the implementation of eligible
transportation improvements in the Tulsa Urbanized Area.
Since Owasso followed the federal guidelines for right-of-way acquisition, this project qualified in
September 2012 for the STP funds. The 80% ODOT/20% local match (which does not include utility
relocations) will save the City of Owasso approximately $850,000 (based on recent estimates)
due to the larger amount of federal funds associated with STP funding over Small Cities set-aside
funding. The unused Small Cities set-aside funds of $750,000 will revert back to the Small Cities
Program.
FINAL ESTIMATED COSTS:
ODOT funding for this project will be through the Surface Transportation Program, which will fund
80% of eligible project costs, while the local government funds 20%. Based upon this information,
the following table is based on a recent cost estimate of the cost distribution:
Project Segment
Estimate
ODOT Portion
City of Owasso Portion
Roadway
Construction
$1,700,293
$1,360,234
$340,058
Utility Relocation
$601,635
$601,635
Inspection/Testing
$100,217
$80,174
$20,043
Total Protect Cost
$2,402,145
$1,440,408
$961,737
PROPOSED RESOLUTION:
The proposed Resolution declares the City's intent to request federal funding assistance through
the Surface Transportation Program Urbanized Area for the construction of the roadway
improvements to East 106th Street N/North Garnett Road intersection.
In January 2013, ODOT sent an agreement to the City of Owasso with a funding breakdown for
the roadway construction portion of the project. The breakdown is based on the engineer's
construction estimate provided by our consultant. The estimate of the total project cost of the
roadway construction and inspection and testing costs is $2,402,145.
The 20% local match and utility relocation costs for City of Owasso and Washington County Rural
Water District #3 water lines are estimated to be $961,737. The agreement provided by ODOT
states that these funds need to be transferred to ODOT before the letting of the project.
The attached resolution is for the City of Owasso to accept the agreement and responsibility as
the project sponsor, which is responsible for obtaining all funding for the local match and the
maintenance of the project once completed.
FUNDING:
Funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of Resolution No. 2013-04 authorizing the Mayor to execute the
funding and maintenance agreement between City of Owasso and ODOT for the E 106th St N
and N Garnett Road Intersection Improvements.
ATTACHMENTS:
A. Site Map
B. ODOT-City of Owasso Agreement
C. Resolution 2013-04
D. ODOT Invoice
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2013-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, AUTHORIZING THE MAYOR TO EXECUTE THE PROJECT
(MAINTENANCE AND FUNDING) AGREEMENT BETWEEN THE CITY OF
OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION
FOR THE E. 106TH STREET NORTH AND N. GARNETT ROAD
INTERSECTION IMPROVEMENTS.
WHEREAS, it is in the best interest of the City of OWASSO, Oklahoma, to execute
the Project Agreement for Federal-aid Project Number STP-172A(462)IG by and between
the City of OWASSO and the Oklahoma Department of Transportation.
NOW, THEREFORE, it is hereby resolved that the Mayor is authorized and directed
to execute the above described agreement on behalf of the City of OWASSO.
G\_ O F
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ADOPTED this 19th day February 2013.
Doug Bon.ebrake, Mayor
Aqw-A -
Sherry Bishop ity Clerk
Approved As To For;o~e41*u
Juli ombardi, City Attorney