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Home My WebLink About2013.03.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL CEfVF TYPE OF MEETING: Regular MAR 0 1 20111 DATE: March 5, 2013 TIME: 6:30 p.m.. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p.m. on Friday, March 1, 2013. Sherry Bishop, 1ty Clerk AGENDA Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Dale Blackwood 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Sincerity Chad Balthrop, Character Council Member 6. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the February 19, 2013 Regular Meeting Attachment # 6-A B. Approval of Claims Attachment # 6-B 7. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council March 5, 2013 Page 2 8. Consideration and appropriate action relating to the approval of Resolution No. 2013-05, a resolution of the City Council of Owasso, Oklahoma, designating the Strong Neighborhoods Initiative as an Economic Development and Cultural Enhancement Program and reauthorizing the use of revenue generated by the Hotel Tax for programs which support the Strong Neighborhoods Initiative Teresa Willson Attachment # 8 Staff recommends approval of Resolution No. 2013-05, 9. Report from City Manager A. Public Works Monthly Status Report B. Youth Sports Contracts Status Report 10. Report from City Attorney 11. Report from City Councilors 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 13. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 19, 2013 The Owasso City Council met in regular session on Tuesday, February 19, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 15, 2013. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Mayor Doug Bonebrake ITEM 3 FLAG SALUTE Councilor Brown led the flag salute ITEM 4 NUMBERING ERROR ITEM 5 ROLL CALL PRESENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Patrick Ross, Councilor ABSENT Jeri Moberly, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 5, 2013 and February 12, 2013 Regular Meetings B. Approval of Claims C. Receipt of the Monthly Budget Status Report Mr. Brown requested item B, Claims, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Mr. Ross to approve item A, Minutes, and item C, Monthly Budget Status Report, of the consent agenda. YEA: Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 4-0 Owasso City Council February 19, 2013 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Roger Stevens responded to questions relating to item B, Claims, on the consent agenda. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve item B, Claims, totaling $277,187.88 of the consent agenda. Also included for review were the self-insurance claims report and the payroll payment report for 2/09/2013. YEA: Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 4-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE DEPARTMENT OF HOMELAND SECURITY ASSISTANCE TO FIREFIGHTERS GRANT AND APPROVAL OF A BUDGET AMENDMENT Assistant Chief Stuckey presented the item recommending acceptance of the Assistance to Firefighters Grant and approval of a supplemental appropriation for the Fire Services Budget, increasing estimated revenues and increasing the appropriation for expenditures in the amount of $19,217. After discussion, Mr. Ross moved, seconded by Dr. Kelley to approve the grant and budget amendment, as recommended. YEA: Kelley, Ross, Brown, Bonebrake NAY: None Motion carried 4-0 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL TO DECLARE CERTAIN FIRE EQUIPMENT AS SURPLUS Deputy Chief Hurst presented the item recommending approval to declare a fire pump, water tank, and other associated firefighting equipment as surplus to the needs of the City of Owasso and approve donating the equipment to the Sperry Fire Department. After discussion, Mr. Brown moved, seconded by Dr. Kelley to approve the donation of surplus equipment, as recommended. YEA: Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 4-0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, RESERVE AT ELM CREEK LOCATED AT THE NORTHWEST CORNER OF 66TH STREET NORTH AND NORTH 129TH EAST AVENUE INTERSECTION Bronce Stephenson presented the item recommending the approval of the final plat, Reserve at Elm Creek. After discussion, Dr. Kelley moved, seconded by Mr. Ross to approve the final plat, as recommended. YEA: Ross, Brown, Kelley, Bonebrake NAY: None Motion carried 4-0 Owasso City Council February 19, 2013 ITEM 1 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, MORROW-DT, LOCATED ALONG EAST 1 16TH STREET NORTH, BETWEEN WALGREENS (WEST) AND US-169 (EAST) Bronce Stephenson presented the item recommending approval of the final plat for Morrow-DT. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve the final plat, as recommended. YEA: Kelley, Brown, Ross, Bonebrake NAY: None Motion carried 4-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE POLICE FIRING RANGE FACILITY CHANGE ORDER #1 Roger Stevens presented the item recommending approval of Change Order # 1, to Earth Smart Construction, increasing the contract price by $7,500, as well as the addition of forty days to the contract duration, bringing the total contract amount to $151,020 with a March 9, 2013 anticipated completion date. YEA: Ross, Brown, Kelley, Bonebrake NAY: None Motion carried 4-0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF RESOLUTION NO. 2013-04, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE MAYOR TO EXECUTE THE PROJECT (MAINTENANCE AND FUNDING) AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE E 106TH STREET NORTH AND N. GARNETT ROAD INTERSECTION IMPROVEMENTS Dwayne Henderson presented the item recommending approval of Resolution No. 2013-04. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve Resolution No. 2013-04, as recommended. YEA: Brown, Ross, Kelley, Bonebrake NAY: None Motion carried 4-0 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACQUISITION OF RIFLES Sergeant Mike Barnes presented the item recommending approval of a bid award to Phoenix Distributors for thirty (30) Colt M4 rifles and accessories in the amount of $28,700 and authorization to execute the equipment purchase. After discussion, Dr. Kelley moved, seconded by Mr. Brown to approve the rifle purchase, as recommended. YEA: Kelley, Ross, Brown, Bonebrake NAY: None Motion carried 4-0 3 Owasso City Council February 19, 2013 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF A DEPARTMENT OF JUSTICE GRANT AND APPROVAL OF A BUDGET AMENDMENT Captain Tracy Townsend presented the item recommending acceptance of the DOJ grant and approval of a budget amendment in the General Fund increasing the estimated revenue by $4,568 and increasing the appropriation for expenditures by $4,568 in the Police Services Budget. After discussion, Dr. Kelley moved, seconded by Mr. Brown to accept the grant and budget amendment, as recommended. YEA: Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 4-0 ITEM 16 CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 2013-03, DESIGNATING SHERRY BISHOP AS THE SETTLEMENT REPRESENTATIVE FOR MEDIATION IN THE LITIGATION MATTER STYLED WILLIAMS V. GLANZ, ET AL., AND ADDITIONALLY GRANTING FULL, FINAL AND COMPLETE SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO SHERRY BISHOP, ASSISTANT CITY MANAGER Julie Lombardi presented the item recommending approval of Resolution No. 2013-03. After discussion, Dr. Kelley moved, seconded by Mr. Ross to approve Resolution No. 2013-03, as recommended. YEA: Kelley, Brown, Ross, Bonebrake NAY: None Motion carried 4-0 ITEM 17 CONSIDERATION AND DISCUSSION OF PAST DUE INVOICES AND ACTION TO BE TAKEN Councilor Ross presented invoices to the Council and requested an explanation regarding past due status. Rodney Ray and Roger Stevens responded to questions regarding past due invoices. It was further explained that the City did not owe a balance on the invoices presented by Councilor Ross. ITEM 18 REPORT FROM CITY MANAGER Rodney Ray introduced the newly hired finance director, Linda Jones. Larry Langford presented an update on the Sports Park 4-plex. John Feary presented an update on current legislation regarding the Pre-emption bill, Annexation bill, and the Arbitration bill. Teresa Willson presented an update on audio recording. ITEM 19 REPORT FROM CITY ATTORNEY No report ITEM 20 REPORT FROM CITY COUNCILORS No report 4 Owasso City Council ITEM 21 NEW BUSINESS None ITEM 22 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 4-0 and the meeting was adjourned at 7:54 p.m. February 19, 2013 Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk 5 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND/LOWE 50.00 TOTAL GENERAL 50.00 MUNICIPAL COURT YOUTH SERVICES OF TULSA I YOUTH SERVICES 7 3,750.00 1 JPMORGAN CHASE BANK TRAINING EXPENSE 20.53 TOTAL MUNICIPAL COURT 3,770.53 MANAGERIAL CUSTOM CRAFT AWARDS, INC. EMPLOYEE RECOGNITION 3577 TREASURER PETTY CASH MEETING EXPENSE 3.75 BAILEY RANCH GOLF CLUB EMPLOYEE RECOGNITION 85.00 TOTAL MANAGERIAL 123.75 FINANCE CRAWFORD & ASSOCIATES, P.C. PROFESSIONAL SERVICES 600.00 JPMORGAN CHASE BANK AMAZON-BOOKSTAND 25.92 JPMORGAN CHASE BANK CDW GOVT-KEYBRD/MOUSE 114.52 SAV-ON PRINTING & SIGNS LLC BUSINESS CARDS/JONES 30.00 LINDA J. JONES RELOCATION EXPENSE/JONES 1,750.00 TOTAL FINANCE 2,520.44 HUMAN RESOURCES GREENWOOD PERFORMANCE SYSTEMS INC CM COACHING 250.00 JPMORGAN CHASE BANK OFFICE DEPOT-WIPES 14.61 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 3.69 INTERNATIONAL PUBLIC MGMT ASSOCIATI HR MEMBERSHIP DUES 149.00 TOTAL HUMAN RESOURCES 417.30 GENERAL GOVERNMENT SAV-ON PRINTING & SIGNS LLC PRINTING 121.00 AEP/PSO ELECTRIC USE 1,979.67 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 119.96 MAILROOM FINANCE INC POSTAGE 1,000.00 CINTAS CORPORATION CARPET CLEANING 46.87 MCAFEE & TAFT LEGAL-DENTON 67.50 AT&T LONG DISTANCE LONG DISTANCE SERVICE 210.30 TOTAL GENERAL GOVERNMENT 3,545.30 COMMUNITY DEVELOPMENT TREASURER PETTY CASH PARKING 8.00 SPRINT SPRINT CARDS 39.99 J PMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 1.70 J PMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 11.25 J PMORGAN CHASE BANK LUPSC MEETING EXPENSE 12.48 TOTAL COMMUNITY DEVELOPMENT 73.42 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 124.40 Page 1 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni ENGINEERING JPMORGAN CHASE BANK ASCE-MEMBERSHIP 245.00 JPMORGAN CHASE BANK ASCE-MEMBERSHIP 245.00 JPMORGAN CHASE BANK OFFICE DEPOT-BINDER 19.49 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 11.39 UNIFIRST HOLDINGS LP UNIFORM RENTAL 23.62 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 29.46 TOTAL ENGINEERING 721.98 INFORMATION TECHNOLOGY SPRINT SPRINT CARDS 39.99 USA MOBILITY WIRELESS, INC PAGER USE 8.87 JPMORGAN CHASE BANK AMAZON-HARD DRIVE 96.64 TOTAL INFORMATION TECHNOLOGY 145.50 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 12.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 12.40 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.34 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK GRAINGER-LABEL TAPE 28.67 TREASURER PETTY CASH PARKING 10.00 JPMORGAN CHASE BANK LOWES-GLUE TRAP 11.91 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 37.98 JPMORGAN CHASE BANK WILLIAMS CENTER-PARKING 5.00 JPMORGAN CHASE BANK LOWES-LIGHT BULBS/PAINT 29.44 JPMORGAN CHASE BANK LOWES-PLUMBING PIPE 3.98 JPMORGAN CHASE BANK LIGHTING INC-LIGHT BULBS 147.60 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 20.85 TOTAL SUPPORT SERVICES 415.55 CEMETERY AEP/PSO ELECTRIC USE 36.78 TOTAL CEMETERY 36.78 POLICE SERVICES AEP/PSO ELECTRIC USE 1,344.11 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 11.16 J PMORGAN CHASE BANK ROPPO'S-EMPLOYEE RECOG 243.84 J PMORGAN CHASE BANK SAFARILAND-LAB SUPPLIES 497.04 J PMORGAN CHASE BANK OFFICE DEPOT-RECORDER 61.99 J PMORGAN CHASE BANK LAW ENF TARGET-SUPPLIES 328.59 J PMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 24.99 R ICH & CARTMILL NOTARY RENEWALIVINSON 30.00 J PMORGAN CHASE BANK MARLOW WHITE-UNIFORMS 83.75 E DMOND CITIZENS POLICE ACADEMY S WAT TRAINING 100.00 T REASURER PETTY CASH N OTARY/MAXEY 20.00 T REASURER PETTY CASH N OTARY/BROWN 10.00 Page 2 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... TREASURER PETTY CASH NOTARY/TURRENTINE 10.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 210.31 USA MOBILITY WIRELESS, INC PAGER USE 71.46 JPMORGAN CHASE BANK THOMSON WEST-CLEAR ACCESS 168.30 JPMORGAN CHASE BANK BUCKLEDOWN AWARDS 68.77 JPMORGAN CHASE BANK AMAZON-BATTERIES 44.99 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 1,194.05 JPMORGAN CHASE BANK OFFICE DEPOT-COMPUTER DSK 143.99 JPMORGAN CHASE BANK LIBERTY FLAGS-EMP RECOG 35.00 JPMORGAN CHASE BANK LOWES-FIREARM SUPPLIES 286.00 JPMORGAN CHASE BANK PIKEPASS-PIKEPASS FEES 24.15 JPMORGAN CHASE BANK SAV-ON-BUSINESS CARDS 30.00 TOTAL POLICE SERVICES 5,042.49 POLICE - HWY SAFETY GRAN JPMORGAN CHASE BANK FLEET DISTRIB-RADARS 4,788.00 TOTAL POLICE - HWY SAFETY GRANT 4,788.00 POLICE COMMUNICATIONS TREASURER PETTY CASH NOTARY/FORISTAL 10.00 TREASURER PETTY CASH NOTARY/SUTTON 10.00 LANGUAGE LINE SERVICES JAN TRANSLATION SERVICES 4.02 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 RICH & CARTMILL NOTARY RENEWAL/MAXEY 30.00 JPMORGAN CHASE BANK APCO-DISPATCH CLASS 199.00 AEP/PSO ELECTRIC USE 115.73 JPMORGAN CHASE BANK WALMART-PRISONER BRD/FOOD 85.54 JPMORGAN CHASE BANK WALMART-PAINT 6.54 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 54.95 JPMORGAN CHASE BANK WALMART-CLEANING SUPPLIES 13.23 JPMORGAN CHASE BANK PENDERGRAPH-SMOKE DET 411.20 TOTAL POLICE COMMUNICATIONS 1,390.21 ANIMAL CONTROL JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 82.10 JPMORGAN CHASE BANK JP COOKE-ANIMAL LICENSE 57.50 JPMORGAN CHASE BANK HOME DEPOT-CABINET 84.00 JPMORGAN CHASE BANK BRIGHT BUY-LED LIGHT 17.13 AEP/PSO ELECTRIC USE 397.06 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 14.00 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 14.00 JPMORGAN CHASE BANK FULLERTON-SUPPLIES 120.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 9.41 TOTAL ANIMAL CONTROL 795.20 FIRE SERVICES I AT&T LONG DISTANCE LONG DISTANCE SERVICE 127.88 JPMORGAN CHASE BANK I WALMART-ST 1 SUPPLIES 4.47 Page 3 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES JPMORGAN CH ASE BANK HOME DEPOT-PART FOR ST 1 6.02 AT&T MOBILITY WIRELESS SERVICE 48.68 JPMORGAN CHASE BANK WALMART-CLEANING SUPPLIES 7.74 JPMORGAN CHASE BANK LOWES-PARTS FOR ST 2 SINK 12.36 JPMORGAN CHASE BANK LOWES-ST 2 SINK REPAIR 7.48 JPMORGAN CHASE BANK ATWOODS-PARTS SQUAD 1 15.86 AEP/PSO ELECTRIC USE 1,537.12 JPMORGAN CHASE BANK OREILLY-PART FOR ENG 1 54.77 JPMORGAN CHASE BANK OREILLY-CLEANING SUPPLIES 27.04 JPMORGAN CHASE BANK OREILLY-PARTS FOR SQD 1 22.55 JPMORGAN CHASE BANK OREILLY-CLEANING SUPPLIES 43.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 117.53 JPMORGAN CHASE BANK LOWES-RETURN -3.88 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 46.98 BIG POPPY'S UNIFORMS & APPAREL UNIFORM HOODIES 200.00 TOTAL FIRE SERVICES 2,276.58 EMERGENCY PREPAREDNES AEP/PSO ELECTRIC USE 109.21 TOTAL EMERGENCY PREPA REDNESS 109.21 STREETS AEP/PSO ELECTRIC USE 1,108.83 USA MOBILITY WIRELESS, INC PAGER USE 77.05 JPMORGAN CHASE BANK GELLCO-STEEL TOED BOOTS 135.00 JPMORGAN CHASE BANK GENLYTE THOMAS-GLARE SCR 525.06 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK OREILLY-WIPER BLADES 41.37 SIGNALTEK INC STREET LUMINAIRE REPAIR 2,276.01 TULSA COUNTY BOCC MISC. SIGNS 30.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.17 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.12 JPMORGAN CHASE BANK FULLERTON-CYL RENTAL 80.00 JPMORGAN CHASE BANK GRAINGER-PPE 31.25 TOTAL STREETS 4,517.13 STORMWATER JPMORGAN CHASE BANK GRAINGER-PPE 31.25 JPMORGAN CHASE BANK LOWES-FIRE EXTINGUSHER 18.94 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPMORGAN CHASE BANK HD SUPPLY-30" BANDS 130.00 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK GELLCO-STEEL TOED BOOTS 135.00 TREASURER PETTY CASH PARKING 2.00 USA MOBILITY WIRELESS, INC PAGER USE 35.48 JPMORGAN CHASE BANK ATWOODS-STEEL TEE POSTS 37.90 Page 4 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl TOTAL STORMWATER 612.75 PARKS AEP/PSO ELECTRIC USE 1,050.68 TREASURER PETTY CASH MfLEAGE REIMB/LANGFORD 142.38 AT&T LONG DISTANCE LONG DISTANCE SERVICE 7.63 JPMORGAN CHASE BANK LOWES-CHAINS 249.45 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 33.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 ADT SECURITY SERVICES INC ALARM SERVICE 63.07 TOTAL PARKS 1,555.66 COMMUNITY CENTER AT&T LONG DISTANCE LONG DISTANCE SERVICE AEP/PSO ELECTRIC USE 14.70 581.80 CROWL MECHANICAL INC FREEZER REPAIR 115.00 TOTAL COMMUNITY CENTER 711.50 HISTORICAL MUSEUM AEP/PSO ELECTRIC USE 77.41 TOTAL HISTORICAL MUSEUM 77.41 FUND GRAND TOTAL 33,696.6 AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP COLLECTION SERVICES . 55.00 TOTAL AMBULANCE SERVICE 55.00 AMBULANCE MEDICLAIMS INC BILLING SERVICES 6,708.00 JPMORGAN CHASE BANK SHI CORP-ADOBE MEDIA 23.00 JPMORGAN CHASE BANK SHI CORP-ADOBE LICENSE 281.00 NATIONAL REGISTRY OF EMTS EMT RECERTIFICATIONS 395.00 TOTAL AMBULANCE 7,407.00 FUND GRAND TOTAL 7,462.0 E911 COMMUNICATIONS INCOG-E911 E911 ADM IN SVC FEES 6,647.98 TOTAL E911 COMMUNICATIONS 6,647.98 FUND GRAND TOTAL 6,647.9 MMMMM CEMETERY - CEMETERY JPMORGAN CHASE BANK M7HOILLAND-LOT MARKERS 3,104.15 TOTAL CEMETERY-CEMETERY 3,104.15 Page 5 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amount FUND GRAND TOTAL 3,104.1 STRONG NEIGHBORHOODS JJPMORGAN CHASE BANK NHOOD LEADER MEETING EXP OWASSO COMMUNITY FOUNDATION INC NEIGHBORHOOD GRANT FUNDS 14.75 4 000 00 TOTAL STRONG NEIGHBORHOODS , . 4,014.75 FUND GRAND TOTAL 4,014.7 STORMWATER - STORMWATI AEP/PSO ELECTRIC USE TOTAL STORMWATER - STORMWATER 226.50 226.50 FUND GRAND TOTAL 226.5 AMBULANCE CAPITAL FD JPMORGAN CHASE BANK CDW GOVT-3 YR PROT PLAN JPMORGAN CHASE BANK CDW GOVT-TOUGHBOOK 238.79 4 090 06 JPMORGAN CHASE BANK CDW GOVT-MEMORY , . 90 00 TOTAL AMBULANCE CAPITAL FD . 4,418.85 FUND GRAND TOTAL 4,418.8 PUBLIC SAFETY - POLICE JPMORGAN CHASE BANK MILL CREEK-CONCRETE TOTAL PUBLIC SAFETY - POLICE 29.50 29.50 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK LOWES-ST 2 REMODEL TOTAL PUBLIC SAFETY - FIRE 13.40 13.40 FUND GRAND TOTAL 42.9 CI - VEH MAINT FAC BLDG MATRIX ARCHITECTS, ENGINEERS, ARCHITECT DESIGN TOTAL CI - VEH MAINT FAC BLDG 11,153.30 11,153.30 CI - GARN WID 96TH-106TH PSA-DEWBERRY INC ENGINEERING SERVICES TOTAL CI - GARN WID 96TH-106TH 2,115.00 2,115.00 CI - STREET REHAB FY13 TRI-STAR CONSTRUCTION, LLC FY 13 STREET REHABILITATI 82 986 26 TOTAL CI -STREET REHAB FY13 , . 82,986.26 CI - 106/GARNETT INTERSEC OKLAHOMA DEPT OF TRANSPORTATION 106 ST N & N GARNETT RD TOTAL CI - 106/GARNETT INTERSEC 961, 737.00 961,737.00 Page 6 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl CI -SPORTS PARK FY 2013 PHILLIP R. PENNINGTON BASEBALL 4-PLEX 140,360.03 TOTAL CI - SPORTS PARK FY 2013 140,360.03 FUND GRAND TOTAL 1,198,351.5 CITY GARAGE AT&T LONG DISTANCE LONG DISTANCE SERVICE AT&T MOBILITY WIRELESS SERVICE 2012 56.70 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 86.03 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 39.63 TREASURER PETTY CASH CDL/LIVINGSTON 45.50 AEP/PSO ELECTRIC USE 564.42 JPMORGAN CHASE BANK YELLOW HOUSE MACH-REPAIR 853 74 JPMORGAN CHASE BANK B&M OIL-PARTS RESALE . 453.75 JPMORGAN CHASE BANK UNITED FORD-CORE RETURN -30.00 JPMORGAN CHASE BANK FULLERTON-CYL RENTAL 320.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.21 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 691.54 JPMORGAN CHASE BANK CLASSIC CHEV-BRAKES 156.80 TOTAL CITY GARAGE 3,319.72 FUND GRAND TOTAL 3,319.7 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 TOTAL WORKERS' COMP SELF-INS 1,870.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 36,784.65 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 12,402.54 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 716.00 TOTAL WORKERS' COMP SELF-INS 49,903.19 FUND GRAND TOTAL 51,773.1 7- PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-TULSA WORLD JANUARY 213.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-SPRADLIN JANUARY 235 00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-DARNABY-PRUNER . 188.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-MAZZANTI JAN WOOD, PUHL & WOOD, P.L.L.C L EGAL SERVICES - WILLIAMS 564.00 1,788 87 Page 7 Claims List 3/5/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni GEN LIAB-PROP SELF INS... WOOD, PUHL & WOOD, P.L.L.C LEGAL SERVICES - WILLIAMS 1,066.02 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-MILLER 1,016.50 JEFFREY A. BAXTER TORT CLAIM 300.00 JPMORGAN CHASE BANK LENOX-TOWING 85.00 TOTAL GEN LIAB-PROP SELF INS 5,456.89 FUND GRAND TOTAL 5,456.8 CITY GRAND TOTAL $1,318,515.21 Page 8 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 315/13 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 61,196.92 22,009.69 83,206.61 6,267.05 6,267.05 2,182.44 2,182.44 91,656.10 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/23/13 Department Payroll Expenses Total Expenses Municipal Court 4,682.31 6,714.21 Managerial 19,608.28 27,604.44 Finance 8,175.12 13,705.23 Human Resources 6,160.98 10,304.27 Community Development 11,259.25 17,404.15 Engineering 16,656.54 25,123.80 Information Systems 8,366.19 _ 12,865.01 Support Services 5,891.08 8,244.96 Police 101,143.35 158,934.76 Central Dispatch 14,853.64 24,862.67 Animal Control 2,314.40 3,756.27 Fire 91,892.68 138,708.52 Fire-Safer Grant 10,509.67 15,828.41 Emergency Preparedness 2,894.43 4,528.70 Streets 8,120.60 14,557.81 Stormwater/ROW Maint. 4,370.64 6,254.83 Park Maintenance 8,136.67 12,135.14 Community-Senior Center 3,060.30 4,259.19 Historical Museum 616.00 691.64 Economic Development 2,874.92 3,833.09 General Fund Total 331,587.05 510,317.10 Garage Fund Total 4,223.60 7,02407 Ambulance Fund Total 24,548.65 37,242.37 Emergency 911 Fund Total 2,631.21 4,583.79 Stormwater Fund 27 Total _ Worker's Compensation Total 6,926.07 8,309.31 Strong Neighborhoods 2,740.31 4,175.90 0 d ~ OeT City Wit out Limits. TO: The Honorable Mayor and City Council City Of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Strong Neighborhood Initiative - Hotel Tax Designation Resolution 2013-05 DATE: March 1, 2013 BACKGROUND: In 2008, the Owasso City Council made a bold decision to take a proactive approach to protecting the substantial investments being made in the community by commercial developers and new residents. This decision established funding for the Owasso Strong Neighborhood Initiative from a two percent (2%) increase in the Hotel tax rate. The initiative was established as a means for the City to effectively work with residents in an effort to keep Owasso neighborhoods as safe and attractive in 20 years as they were at the time the initiative was established. The Council placed an August 2013 deadline for consideration to continue the program to ensure objectives were successfully being met. In August, 2008, voters approved an increase in the rate of the Hotel Tax from three percent (3%) to five percent (5%) creating a funding source for the Strong Neighborhood Initiative. The proposition passed by sixty-two percent (62%) of the total vote. Since August, 2008, the Strong Neighborhood Initiative has had a proven positive impact in the community by bringing together nearly 6000 households in an effort to protect the most substantial investment most residents will make in their lifetime, their home. The response to the program has far exceeded staff expectations and has fulfilled needs not anticipated when the initiative was originally established. Residents have embraced the opportunity to partner with the City to protect their investments and in turn the substantial investment brought to Owasso through strong commercial development. Today the City has five operating hotels, with an additional hotel currently in development, providing a sustainable funding source to continue to grow the initiative, thus increasing the impact in the community. FUNDING: Council approval of Resolution 2008-05 established funding for the Strong Neighborhood Initiative through the revenue produced from two percent (2%) of the Hotel Tax. Approval of Resolution 2013-05 would continue that same funding from the Hotel Tax. STRONG NEIGHBORHOODS INITIATIVE: Owasso has experienced phenomenal growth in the past few decades, meaning most neighborhoods are less than 20 years old. However, the City recognized over time, aging neighborhoods could impact the overall attractiveness and safety of the community if not properly maintained. Unlike many cities that allowed neighborhoods to decline, the Owasso City Council had the vision to pursue a proactive approach by establishing the Strong Neighborhood Initiative to address issues that neighborhoods face today impacting appearance and safety, thus keeping them strong and vibrant for years to come. The initiative has provided a means for residents to partner with the City to explore ways of keeping neighborhoods clean, safe and attractive through programs created as a result of the initiative. Strong neighborhoods are the key to the continued momentum of investment by the business community and steady increase in property values for residents. Since the initiative was originally established, it has successfully provided opportunities to • Award small neighborhood grants, totaling $6,798, resulting in over $22,000 impact when combined with neighborhood matches. • Coordinate 488 volunteers through semi-annual Owasso CARES events aimed at beautifying neighborhoods. This effort has resulted in the initiative receiving the 2012 Keep Oklahoma Beautiful Environmental Excellence award. • Assist community policing efforts of the Owasso Police Department by bringing the Alert Neighborhood program to 14 neighborhoods. • Provide an identity for older neighborhoods with the Sign Topper program, resulting in increased community pride and spirit. • Bring neighborhood leaders together with the Neighborhood Leadership Conferences to provide opportunities for residents to cross neighborhood boundaries and contribute to the overall success of Owasso by addressing issues affecting safety and property values. • Provide a point of contact for residents at the City. Residents have a single point of contact now to address any need they have with the City. This removes the guesswork on who to contact for assistance. • Tap into an unintended benefit of the initiative, the coordination of volunteer opportunities with the City, enabling staff to do more with fewer resources. Through the initiative, residents have committed to the idea that neighborhood issues impact the entire community, regardless of where one resides, and that by joining forces with the City, they can participate in a proactive approach to ensuring Owasso remains as safe and attractive in the future as it is today. RECOMMENDATION: Staff recommends approval of Resolution 2013-05 to continue the designation of funds to the Strong Neighborhoods Initiative, and to continue the initiative as an economic development and cultural enhancement program to receive funding derived from the revenue generated from 2% of the hotel tax rate. ATTACHMENT: Resolution 2013-05 CITY OF OWASSO, OKLAHOMA RESOLUTION 2013-05 A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA, DESIGNATING THE STRONG NEIGHBORHOODS INITIATIVE AS AN ECONOMIC DEVELOPMENT AND CULTURAL ENHANCEMENT PROGRAM AND REAUTHORIZING THE USE OF REVENUE GENERATED BY THE HOTEL TAX FOR PROGRAMS WHICH SUPPORT THE STRONG NEIGHBORHOODS INITIATIVE. WHEREAS, Funds from the Hotel Tax are set aside and used exclusively to encourage, promote and foster economic development and cultural enhancement and tourism, and to pursue regional promotion for the City of Owasso; and, WHEREAS, Strong neighborhoods are foundational to a community's long-term growth and economic vitality; and, WHEREAS, The "Strong Neighborhoods Initiative" is a program designed to build alliances with community neighborhoods, home owner associations and property owners in an effort to promote neighborhood sustainability, encourage active neighborhood participation and to promote collaboration among residents who share the common goal of improving the quality of life throughout the City of Owasso; and, WHEREAS, It is imperative to the future of our community and its economic health that residents be empowered and encouraged to become active in programs and activities intended to increase awareness, health, safety, quality of life, and beautification of Owasso neighborhoods. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Two percent (2%) of the five percent (5%) Hotel Tax revenue shall be designated for the Strong Neighborhoods Initiative which supports economic development and cultural enhancement for the City of Owasso. A report shall be given annually by the Strong Neighborhoods Coordinator, or his or her designee as may be necessary, to the City Council to ensure the City Council remains informed of developments pertaining to the Strong Neighborhoods Initiative as well as progress toward accomplishment of the Strong Neighborhoods Initiative's goals as set forth above in this Resolution. AND BE IT FURTHER RESOLVED THAT: This Resolution supersedes Resolution 2008-05 previously approved by the City Council on July 5, 2008, in all provisions, terms and requirements. APPROVED AND ADOPTED this 5th day of March, 2013, by the City council of the City of Owasso, Oklahoma. ATTEST: Doug Bonebrake, Mayor Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney