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Home My WebLink About2013.03.14_OEDA Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING:Regular DATE:March14, 2013 TIME:10:00 a.m. PLACE:Owasso City Hall, Lower Level Conference Room 111 N. Main Owasso, Oklahoma Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00p.m. on Tuesday,March 12, 2013. _______________________________________________________ Chelsea M.E. Levo,Economic Development Director _________________________________________________________________________________________ AGENDA 1.Call to Order Mr. Charney, Chairman 2.Consideration and appropriate action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. Approval of minutes of the February 12, 2013RegularMeeting. A. Attachment Approval of claims. B. Attachment . Acceptance of the monthly financial report. C Attachment 3.Discussion related to the FY 2013-2014 OEDA and Hotel Tax Budget. Ms. Levo 4.Report from Economic Development Director *Monthly Building Report * Public Works Project Status Report *Business Development Report * Monthly Sales Tax Report Ms. Levo Attachment 4.Report from OEDA Manager Mr. Ray OEDA March 14, 2013 Page 2 6.Report from OEDA Trustees 7.New Business (New Business is any item of business which could not have been foreseen at thetime of posting of the agenda.) 8. Adjournment MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF MEETING Thursday, February 14, 2013 The Owasso Economic Development Authoritymet in regularsession on Thursday, February 14, 2013in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PMon Tuesday, February 12, 2013. CALL TO ORDER& ROLL CALL ITEM 1: Mr. Akincalled the meeting to order at 10:00AM. PRESENT Dee Sokolosky, Trustee Dirk Thomas, Trustee Bryan Spriggs, Trustee Gary Akin, Secretary A quorum was declared present. ABSENT David Charney, Chairman Frank Enzbrenner,Vice Chairman Jeri Moberly, Trustee ITEM 2:CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OEDA CONSENT AGENDA A.Approval of minutes of the January 10, 2013Regular Meeting B.Approval of claims C.Acceptance of the monthly financial report Dr. Thomasmoved to approve the consent agenda, seconded by Mr. Sokolosky. AYE:Sokolosky, Thomas,Akin, Spriggs NAY:None ABSTAIN: Motion carried 4-0. ITEM 3:REPORT FROM ECONOMIC DEVELOPMENT DIRECTOR Ms. Harkinsintroduced Roger Stevens and Bronce Stephensonto provide a monthly status report of the Public Works and Community Development departments. Ms. Harkins provided information related to various economic development activities as well as the annual Economic Summit scheduled for March 15, 2013. REPORT FROM OEDA MANAGER ITEM 4: Mr. Ray provided an update on the Hwy 169 widening projectand the American Airlines and US Airways merger.Trustee Spriggs inquired about water supply precautions resulting from a drought and discussion was held. REPORT FROM OEDA TRUSTEES ITEM 5: No Report. February 14, 2013 NEW BUSINESS ITEM 6: None. ITEM 7:ADJOURNMENT Dr. Thomasmoved to adjourn the meeting, seconded by Dr. Spriggs AYE:Sokolosky, Thomas,Akin, Spriggs NAY:None ABSTAIN: Motion carried 4-0. At 11:22AM, the meeting adjourned. __________________________ Juliann Stevens, Minute Clerk -2- TO:THE HONORABLE CHAIRMAN AND TRUSTEES OWASSO ECONOMIC DEVELOPMENTAUTHORITY FROM:CHELSEA M.E. HARKINS ECONOMIC DEVELOPMENT DIRECTOR SUBJECT:CLAIMS, OEDA March14, 2013 DATE: No Claims for February2013. PROJECT STATUS REPORT City of Owasso Public Works Department March 12, 2013 E. 106TH Street North and Garnett Road Intersection Improvement Project Funding for the construction of this project is a result of a “matching grant”; 80% - ODOT funding and 20% City funding. On March 24, 2009, Council awarded an engineering design contracttoPSA - Dewberry. -Bidadvertisement occurredonFebruary282013with bid opening onMarch21, th 2013. Bid award is anticipated inAprilwith construction beginninginJune2013. Santa Fe Lift Station and Force MainImprovements February 2010, City Council awarded an engineering agreement in the amount - of $145,874 to Greely and Hansen Engineering. November 2011, OPWA Trustees awarded a construction contract to W.N. - Couch in theamount of $2,636,700. Lift station piping is now 100%complete.Electrical work is 90% complete, - remaining items include wiring of two control panelsand motorizedplug valves. In addition, pumps should be operational by March 18. th Three Lakes Stormwater Channel Improvements Project includes widening and shaping ofthenorth/south channeleastof US - Hwy 169, from to 83rdStreet North southward to the end of the existing concrete channel. The engineering design is being performed by the City of Owasso’s Engineering - Division. Currently, the design is 100% complete. In April 2012, AT&Tmobilized and completed the relocation of their utility. - December 2012, Council awarded a construction contract to Tri-Star - Construction in the amount of $623,882. As oflast week, the construction commenced with completion expected in - August 2013. East 106th Street North Water Improvements Project includes extending12”water line from 106th Street North/N. 110th East - Avenue to 106th Street North and Mingo Road. The engineering design wasperformed by the City of Owasso’s Engineering - Division. Currently, the design is 100% complete. City crews have installed 1,700 linear feet of water line. Project is scheduled to - complete by June 2013. Water Division have installed over 1,900 linear feet of 12” water line. Project is - expected to be complete by June2013. Water Division has now installed approximately 4,000 linear feet of water line. - Anticipated completion time is still expected to be by June 2013. E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue In October 2010, the City received notice that INCOG selected the project to - receive federal funding in the amount of $2,090,000 for engineering, right-of-way and utility relocation costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In October 2011, the City received notice that INCOG selected the project to - receive federal funding in the amount of $3,470,000 for construction and administration costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In February 2012, ODOT officials informed City staff of funds available in the - Federal Surface Transportation Fund for the planning phase of E. 76Street North th Widening Project. In March,INCOG presentedthis project to itsmembers for consideration to - receive funding in2012 for the engineering design.Project was approvedby the Technical Advisory and Transportation Policy Committees. In April 2012, the project was approved byINCOG Board of Directors - Engineering Consultant interviews wereheld on January 16, 2013. ODOT - anticipates having an engineering contract prepared in February 2013. ODOT is reviewing engineering proposal, preparing the contract and working - with the FHWA to get their portion of the funding completed. Staffhopesto have the agreement package ready for City Council review by the end of March. Ranch Creek Sanitary Sewer Improvements May 2012, City Council awarded an engineering agreement in the amount of - $175,000 to KelloggEngineeringINC. Engineering design is approximately 40% completewith final design expectedin - July 2013. Temporary easements have been obtained by City staff. Thus,core testing is now - in progress along the proposed alignment.Final design is expected in July of 2013. Garnett Widening (from E. 96Street North to E. 106Street North) thth In November 2012, Council approved an engineering agreement with Dewberry - in the amount of $345,600. Engineering design is approximately 30% complete. Recently, the design - engineer provided a conceptual report for staff review. The design is on schedule for completion in the Fall of 2013. FY 2012-2013 Street Rehabilitation Project May 2012, City Council approved the FY 2012-2013 project list. - July 2012, City Council approved the Inter-local Agreement between City of - Owasso and Tulsa County. City Council awarded the Street Rehabilitation project to Tri-Star Construction on - October 16, 2012. The crack sealing portionof the project has beencompleted. The remaining base repairs, milling,overlay, orfog sealing began in December 2012. Base repairs, as well as curb and gutter replacement on Cedar Street is near - completion.Once this work is complete, constructioncrews willthen mobilizeto Hale Acres additionto begin the necessary base work. Base repairs, as well as curb and gutter replacementon Cedar Street are now - complete. Crews are nowin the Hale Acres addition which is approximately55% complete. Upon completion of work in the Hale Acres addition,crews will mobilize in Willawood which includes work on Dogwood, Elm St and Elm Pl between 3street and 3Court. rdrd N 129E Ave, E 96St N & Service Rd Widening, Drainage, Water,Sanitary thth Sewer Improvements On January 8, 2013, pre-construction meeting was conducted with Becco and - general contractor Crossland Construction.Streetimprovements are scheduled to commence in January2013 with final completion anticipated in August 2013. On January 9, 2013, pre-construction meeting was conductedwith United Utilities - and Crossland Construction. Water distribution and Sanitary Sewer improvements are scheduled to commence in January2013 with final completion anticipated in June 2013. Service Road is approximately35% complete with anticipation of concretebeing - placed starting mid to late February with completion byApril 2013. Offsite sewer line installation is now in progress, as well as utility relocations (ONG, AEP). Utility relocations are still in progress. Offsite sewer is now 80% complete, offsite - water is ongoing. Offsite water and sewer across 96street is now complete. th Service road is approximately 60% completewith anticipated concrete placement to be finished by mid March. Highway 75 and 116StreetOverpass Improvements th E116St Nis closed at Yale heading west. All traffic must detour north or southat th - this intersection. Weather has delayed construction over the last two weeks, however, contractor informed City of Owasso that anticipated completion date is . the end of August TO:THE HONORABLE CHAIR AND TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: CHELSEA M.E. HARKINS DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT:DIRECTOR’S REPORT DATE: March14, 2013 RETAIL & SERVICE DEVELOPMENT UPDATE Street N. and HWY 169. Discount Tires will builda store on the NW corner of 116 th Street. Marco’s Pizza has opened next to Family Video on 86 th Los Cabos has announced their Owasso location in Tyann Plaza. They plan to open in April. Ashley Furniture has openedin Smith Farm Market in the former Linens ‘N Things location. Street N and 129E Avenue. Sam’s Club has started construction at the NE Corner of 96 thth HEALTH CARE UPDATE Senior Suites, afull service nursing facility continues constructiononland to the south of the St. John Owasso medical campus. HOTELS/MOTELS A 46-room hotel to be announcedisplanning to build where the former Catfish Country Street. location was on 76 th