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Home My WebLink About2013.03.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 19, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City at 6:00 p.m. on Friday, March 15, 2013. /11 , i , I _ 0_ 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 41 �'je and VV? at City Hall V V st Jyli6Stevens, Deputy/City Clerk AGENDA 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of Minutes of the March 5, 2013 Regular Meeting and the March 12, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 5, 2013 The Owasso Public Works Authority met in regular session on Tuesday, March 5, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, March 1, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:36 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Patrick Ross, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 19, 2013 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $1,152,863.65. Also included for review were the payroll payment reports for 2/23/2013. YEA: Moberly, Kelley, Brown, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER Rodney Ray announced that Doug Bonebrake was re- elected as Councilor for Ward 5 ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Brown moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:37 p.m. Ashley Hickman, Minute Clerk March 5, 2013 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 12, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 12, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, March 8, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley, Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ITEM 2: PRESENTATION RELATING TO THE OPEN MEETING LAW Sherry Bishop and Julie Lombardi presented an overview of the Open Meeting Law. ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Elm Creek Interceptor Payback B. OWRB Loan Application - Ranch Creek Sewer Interceptor C. Renewal of Cox Cable Television Permit Agreement D. Update on Audio Recording Sherry Bishop presented item A, Elm Creek Interceptor Payback, and item B, OWRB Loan Application - Ranch Creek Sewer Interceptor, and discussion was held. It was further explained that staff anticipates a request for City Council /OPWA action in April. Sherry Bishop presented item C, Renewal of Cox Cable Television Permit Agreement, and discussion was held. It was further explained that this item will be placed on the March 19 City Council agenda. Teresa Willson presented item D, Audio Recording Project Status Update, and discussion was held. ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 2013 Community Development Block Grant (CDBG) Program B. Capital Improvements Committee Priority List Recommendation Warren Lehr presented item A, 2013 CDBG Program and item B, Capital Improvements Committee Priority List Recommendation, and discussion was held. It was further explained that there will be a Public Hearing for each item on the March 19 City Council agenda. Owasso City Council /OPWA /OPGA March 12, 2013 ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Public Safety Capital Fund Expiration B. FY 2014 Budget Discussion C. City Manager Report Sales Tax Report Warren Lehr reviewed the creation of the Public Safety Capital Fund, establishment of funds, utilization of revenues, and two -year expiration unless extended by the City Council. Discussion was held. Rodney Ray reviewed budget goals for 2014 and discussion was held. Under the City Manager's Report, Sherry Bishop reviewed the sales tax report. Roger Stevens advised of proactive efforts by the Public Works staff to address an increase in concentration levels of sanitary sewer entering the Wastewater Treatment plant. Rodney Ray explained that an item would be placed on the March 19 consent agenda related to an amendment to the Master Services agreement between the Regional 9 -1 -1 Board and Southwestern Bell Telephone. ITEM 6: REPORT FROM CITY COUNCILORS No Report ITEM 7: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Ms. Moberly. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5 -0 Meeting adjourned at 8:45 p.m. Doug Bonebrake, Mayor /Chairman Juliann M. Stevens, Deputy City Clerk Claims List 3/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 216.68 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 13.48 JPMORGAN CHASE BANK MAXWELL -HARD HATS 22.62 CITY GARAGE LABOR /OVERHEAD - FEB, 201 216.66 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 12.40 JPMORGAN CHASE BANK CHARACTER TRAINING 25.42 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 13.90 JPMORGAN CHASE BANK CHARACTER TRAINING 260.00 JPMORGAN CHASE BANK LOCKE SUPPLY -EXIT LIGHT 60.94 FALCON AUDIO VIDEO, INC VIDEO SYSTEM - PW CONFERE 2,775.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 15.27 JPMORGAN CHASE BANK MURRY WOMBLE -DOOR CLSER 215.00 JPMORGAN CHASE BANK ALL BATTERY -PAGER BATTERY 24.80 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 4.79 AT &T CONSOLIDATED PHONE BILL 515.04 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 625.88 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 261.13 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 CUSTOM CRAFT AWARDS, INC. PLAQUE 125.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES 36.00 UNITED STATES CELLULAR CORPORATION CELL BILL 59.59 TOTAL OPWA ADMINISTRATION 5,602.42 UTILITY BILLING KATHLEEN A BALSIGER METER READER 149.85 TODD C. KIMBALL METER READER 533.25 TODD C. KIMBALL METER READER 455.85 TYRONE EUGENE DINKINS METER READER 333.90 KATHLEEN A BALSIGER METER READER 548.55 TYRONE EUGENE DINKINS METER READER 588.45 CHRISTOPHER JAMES GARCIA METER READER 280.80 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,258.17 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,464.02 TOTAL UTILITY BILLING 6,612.84 WATER JPMORGAN CHASE BANK LOWES -LOCK FOR WATER TWR 41.91 JPMORGAN CHASE BANK LOWES- SUPPLIES 56.75 JPMORGAN CHASE BANK ASSOCIATED PARTS -PARTS 31.90 CITY OF TULSA UTILITIES WATER 73,927.85 CITY OF TULSA UTILITIES WATER 88,371.56 JPMORGAN CHASE BANK HD SPLY -CORP STOP /INSERT 40.85 JPMORGAN CHASE BANK HD SPLY- REGISTERS 497.30 JPMORGAN CHASE BANK HD SPLY -METER CANS 1,424.00 JPMORGAN CHASE BANK HD SPLY- SADDLES /CORPS 506.52 JPMORGAN CHASE BANK HD SPLY -CRIMP TOOLS 389.12 Page 1 Claims List 3/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK HACH -CASE FOR METER 90.95 JPMORGAN CHASE BANK DEQ- CERTIFICATION EXAMS 124.00 JPMORGAN CHASE BANK LOWES- FLASHLIGHT 59,97 CITY GARAGE LABOR /OVERHEAD - FEB, 201 1,000.00 CITY GARAGE VEHICLE PARTS RESALE 23.72 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2013 1,928.27 JPMORGAN CHASE BANK LOWES - BATTERIES 14.91 JPMORGAN CHASE BANK HACH CO -METER 1,100.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.38 JPMORGAN CHASE BANK FRONTIER INT'L- RETURNS -92.21 JPMORGAN CHASE BANK WATERWORKS -METER SETS 2,788.72 JPMORGAN CHASE BANK WATERWORKS- SADDLES 1,088.90 JPMORGAN CHASE BANK WATERWORKS -ZINC CAPS 3,757.60 JPMORGAN CHASE BANK WATERWORKS -METER SETS 743.60 JPMORGAN CHASE BANK WATERWORKS- COUPLINGS 163.81 TWIN CITIES READY MIX, INC CONCRETE 107.50 TWIN CITIES READY MIX, INC CONCRETE 532.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 262.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.38 TOTAL WATER 179,101.71 12" WATERLINE - 106TH ST JPMORGAN CHASE BANK WHITE STAR - LOADER RENTAL 1,252.05 JPMORGAN CHASE BANK HD SPLY -FIRE HYDRANT 1,704.75 JPMORGAN CHASE BANK WATERWORKS -WIRE & TAPE 95.00 TOTAL 12" WATER LINE - 106TH ST 3,051.80 WASTEWATER TREATMENT JPMORGAN CHASE BANK AUTOMATIC ENG -METER REPR 800.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,891.55 JPMORGAN CHASE BANK ATWOODS -RAIN SUIT 19.99 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2013 901.37 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 93.80 CITY GARAGE VEHICLE PARTS RESALE 1,279.44 CITY GARAGE LABOR /OVERHEAD - FEB, 201 583.33 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 JPMORGAN CHASE BANK ACCURATE -WATER ANALYSIS 800.00 JPMORGAN CHASE BANK ACCURATE - ASSESSMENT 5,000.00 JPMORGAN CHASE BANK BUMP213UMP -FUSES 6.20 JPMORGAN CHASE BANK ERA - SUPPLIES 109.01 JPMORGAN CHASE BANK NCL- PRESSURE GAUGE 133.42 UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.39 UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.49 TULSA CITY - COUNTY HEALTH DEPARTMENT AMMONIA TESTS 624.00 JPMORGAN CHASE BANK HACH CO- SUPPLIES 33.90 JPMORGAN CHASE BANK HACH CO- SUPPLIES 429.60 JPMORGAN CHASE BANK HACH CO- SUPPLIES 394.95 Page 2 Claims List 3/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMENT.. AT &T CONSOLIDATED PHONE BILL 234.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 13.95 TOTAL WASTEWATER TREATMENT 17,269.89 WWTP EXPANSION TECHSICO ENTERPRISE SOLUTIONS WWTP FIBER SPLICING 2,882.25 TECHSICO ENTERPRISE SOLUTIONS WWTP FIBER SPLICING 3,441.00 TOTAL WWTP EXPANSION 6,323.25 WASTEWATER COLLECTION: JPMORGAN CHASE BANK PIKEPASS - PIKEPASS FEES 2.80 JPMORGAN CHASE BANK TIMMONS- GENERATOR FUEL 1,005.46 JPMORGAN CHASE BANK ATWOODS -LIGHT 7.00 JPMORGAN CHASE BANK ATWOODS- MATERIALS 51.49 JPMORGAN CHASE BANK ATWOODS -RAIN SUIT 19.99 JPMORGAN CHASE BANK ATWOODS- BATTERY CHARGER 172.97 JPMORGAN CHASE BANK ATWOODS- LIGHTS 52.45 JPMORGAN CHASE BANK HOME DEPOT -TOOLS 378.49 JPMORGAN CHASE BANK HD SPLY- MANHOLE REPAIR 115.25 JPMORGAN CHASE BANK HD SPLY -LEAK AT LIFT STN 25.84 CITY GARAGE LABOR /OVERHEAD - FEB, 201 833.33 CITY GARAGE VEHICLE PARTS RESALE 835.47 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2013 1,606.03 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.71 JPMORGAN CHASE BANK LOWES- CONCRETE 7.10 JPMORGAN CHASE BANK ATWOODS -BOOTS 99.99 JPMORGAN CHASE BANK ATWOODS -BOOTS 20.00 JPMORGAN CHASE BANK LOWES -DRILL SET 249.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 143.76 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 246.09 JPMORGAN CHASE BANK DOEQ- RENEWAL FEES 204.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 166.07 WORKHEALTH SOLUTIONS, LLC MEDICAL TESTS 180.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.89 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.39 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 434.17 TULSA ASPHALT, LLC ASPHALT 128.95 TWIN CITIES READY MIX, INC CONCRETE 189.00 TWIN CITIES READY MIX, INC CONCRETE 180.00 L & B DIRT PIT LOAD OF DIRT FOR DRESS UP 50.00 JPMORGAN CHASE BANK WATERWORKS -BOOTS 105.00 JPMORGAN CHASE BANK WATERWORKS -PAINT 75.12 JPMORGAN CHASE BANK WATERWORKS- MANHOLE 140.00 JPMORGAN CHASE BANK WATERWORKS -TOOLS 188.75 JPMORGAN CHASE BANK WATERWORKS - MANHOLE 115.00 Page 3 Claims List 3/19/2013 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL WASTEWATER COLLECTIONS 8,134.32' SANTA FE LIFT STATION 7GREE"ELEY& HANSEN, LLC LBX 619776 ENGINEERING SERVICES 2,940.43 COUCH, INC SANTA FE LIFT STATION 15,802.59 TOTAL SANTA FE LIFT STATION 18,743.02 REFUSE COLLECTIONS JPMORGAN CHASE BANK BUMPER TO BUMPER - FUNNEL 1.87 JPMORGAN CHASE BANK FRONTIER INT'L -VENT MOTOR 28.82 BLUE ENERGY FUELS, LLC CNG FUEL FOR CITY VEH 136.95 CITY GARAGE VEHICLE PARTS RESALE 459.09 CITY GARAGE LABOR /OVERHEAD - FEB, 201 3,333.33 JPMORGAN CHASE BANK AUTO BATTERY- ALTERNATOR 114.97 UNITED STATES CELLULAR CORPORATION CELL BILL 59.59 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 38.50 FLEETCOR TECHNOLOGIES FUELMAN - FEB, 2013 6,333.15 AT &T CONSOLIDATED PHONE BILL 39.08 TOTAL REFUSE COLLECTIONS 10,583.85 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 39.08 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 200.00 CITY GARAGE LABOR /OVERHEAD - FEB, 201 166.66 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R /O'S 3,230.32 R.W. BECK GROUP, INC. ENGINEERING SERVICES 13,200.63 R.W. BECK GROUP, INC. ENGINEERING SERVICES 5,771.09 TOTAL RECYCLE CENTER 22,629.74 FUND GRAND TOTAL 278,052.8 OPWA GRAND TOTAL $278,052.84 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/09/13 Department Payroll Expenses Total Expenses OPWA Administration 8,699.41 13,011.25 Utility Billing 4,465.60 7,655.77 Water 9,271.56 16,565.06 Wastewater 12,085.75 20,470.89 Wastewater Collection 6,585.36 10,817.00 Santa Fe Lift Station 1,475.00 1,641.38 Refuse 9,413.43 15,943.00 Recycle Center 976.37 1,863.70 FUND TOTAL 52,972.48 87,968.05 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of February 28, 2013 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 337,894 3,690,834 4,885,000 75.55% Wastewater 284,680 2,206,664 3,426,000 64.41% Refuse & recycle 134,159 1,179,285 1,852,400 63.66% Other fees 38,929 285,631 435,100 65.65% Interest & other 1,528 226;736 220,300 102.92% TOTAL OPERATING REVENUES 797,191 7,589,150 10,818,800 70.15% OPERATING EXPENSES: Personal services 171,909 1,410,687 2,318,577 60.84% Materials & supplies 242,071 2,459,194 3,325,970 73.94% Other services 97,738 1,433,652 1,705,728 84.05% Capital outlay 23,828 126,516 929,020 13.62% Debt service 215,112 2,033,414 2,889,000 70.38% TOTAL OPERATING EXPENSES 750,657 7,463,463 11,168,295 66.83% REVENUES OVER EXPENSES 46,533 - 35.96% 125,687 (349,495) TRANSFERS IN (OUT) Transfers in - 117,550 238,200 49.35% Transfers out - (353,558) (400,000) 88.39% TOTAL TRANSFERS - (236,007) (161,800) 145.86% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 20,774 806,658 - Expenditures of OWRB Debt (20,198) (696,366) (210,000) 331.60% TOTAL OWRB PROCEEDS AND EXPENDITURES 576 110,292 (210,000) NET INCOME (LOSS) 47,109 (28) (721,295) WORKING CAPITAL - Beginning Balance 2,953,817 2,953,817 WORKING CAPITAL - Ending Balance 2,953,788 2,232,522