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Home My WebLink About2013.03.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: March 19, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch *V?l 40 SC* A Notice of the meeting and agenda filed in the office of the City lerkka~~w nd posted at City Hall at 6:00 p.m. on Friday, March 15, 2013. rv~,A ~k ~ ~ ( V0 Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the March 5, 2013 Regular Meeting and the March 12, 2013 Work Session Attachment # 3-A B. Approval of Claims Attachment # 3-13 4. 5. 6. 7. 8. C. Receipt of the Monthly Budget Status Report Attachment # 3-C D. Approval to declare one (1) 1993 Ford Ranger Super Cab as surplus to the needs of the Owasso Public Golf Authority Attachment # 3-D Consideration and appropriate action relating to items removed from the Consent Agenda Report from OPGA Manager A. Bailey Ranch Golf Club Monthly Status Report Report from OPGA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 5, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, March 5, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on March 1, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:37 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee ABSENT Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 19, 2013 Regular Meeting B. Approval of Claims Dr. Kelley moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $5,964.14. Also included for review were the payroll payment reports for 2/23/2013. YEA: Kelley, Brown, Moberly, Bonebrake NAY: None Motion carried 4-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Ms. Moberly moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4-0 and the meeting was adjourned at 7:38 p.m. March 5, 2013 Doug Bonebrake, Chairman Ashley Hickman, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 12, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 12, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, March 8, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley, Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee A quorum was declared present ITEM 2: PRESENTATION RELATING TO THE OPEN MEETING LAW Sherry Bishop and Julie Lombardi presented an overview of the Open Meeting Law. ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Elm Creek Interceptor Payback B. OWRB Loan Application - Ranch Creek Sewer Interceptor C. Renewal of Cox Cable Television Permit Agreement D. Update on Audio Recording Sherry Bishop presented item A, Elm Creek Interceptor Payback, and item B, OWRB Loan Application - Ranch Creek Sewer Interceptor, and discussion was held. It was further explained that staff anticipates a request for City Council/OPWA action in April. Sherry Bishop presented item C, Renewal of Cox Cable Television Permit Agreement, and discussion was held. It was further explained that this item will be placed on the March 19 City Council agenda. Teresa Willson presented item D, Audio Recording Project Status Update, and discussion was held. ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 2013 Community Development Block Grant (CDBG) Program B. Capital Improvements Committee Priority List Recommendation Warren Lehr presented item A, 2013 CDBG Program and item B, Capital Improvements Committee Priority List Recommendation, and discussion was held. It was further explained that there will be a Public Hearing for each item on the March 19 City Council agenda. Owasso City Council/OPWA/OPGA March 12, 2013 ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Public Safety Capital Fund Expiration B. FY 2014 Budget Discussion C. City Manager Report Sales Tax Report Warren Lehr reviewed the creation of the Public Safety Capital Fund, establishment of funds, utilization of revenues, and two-year expiration unless extended by the City Council. Discussion was held. Rodney Ray reviewed budget goals for 2014 and discussion was held. Under the City Manager's Report, Sherry Bishop reviewed the sales tax report. Roger Stevens advised of proactive efforts by the Public Works staff to address an increase in concentration levels of sanitary sewer entering the Wastewater Treatment plant. Rodney Ray explained that an item would be placed on the March 19 consent agenda related to an amendment to the Master Services agreement between the Regional 9-1-1 Board and Southwestern Bell Telephone. ITEM 6: REPORT FROM CITY COUNCILORS No Report ITEM 7: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Ms. Moberly. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5-0 Meeting adjourned at 8:45 p.m. Doug Bonebrake, Mayor/Chairman Juliann M. Stevens, Deputy City Clerk Claims List 3/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK PING-MERCHANDISE 368.00 JPMORGAN CHASE BANK PING-MERCHANDISE 645.60 JPMORGAN CHASE BANK PING-MERCHANDISE 2,763.92 JPMORGAN CHASE BANK PING-MERCHANDISE 538.67 JPMORGAN CHASE BANK REASORS-FOOD 4.58 JPMORGAN CHASE BANK REASORS-FOOD 19.88 JPMORGAN CHASE BANK SYSCO-FOOD 558.98 JPMORGAN CHASE BANK COBRA-PUMA-MERCHANDISE 1,682.17 JPMORGAN CHASE BANK COBRA-PUMA-MERCHANDISE 225.26 JPMORGAN CHASE BANK COBRA-PUMA-MERCHANDISE 393.20 JPMORGAN CHASE BANK COBRA-PUMA-MERCHANDISE 110.72 JPMORGAN CHASE BANK ADAMS GOLF-MERCHANDISE 113.49 JPMORGAN CHASE BANK PING-MERCHANDISE 2,260.00 BGR DAILY ACCT. PETTY CASH REIMB 600.75 BGR DAILY ACCT. REIMB PETTY CASH 339.00 JPMORGAN CHASE BANK SYSCO-FOOD 720.69 JPMORGAN CHASE BANK WALMART-FOOD 103.34 JPMORGAN CHASE BANK WALMART-FOOD 23.86 JPMORGAN CHASE BANK GIRT PLAINS-BEVERAGE 185.12 JPMORGAN CHASE BANK COKE-COKE PRODUCTS 57.46 JPMORGAN CHASE BANK WALMART-FOOD 42.25 JPMORGAN CHASE BANK OAKLEY-CREDIT -712.00 JPMORGAN CHASE BANK OAKLEY-CREDIT -623.00 JPMORGAN CHASE BANK JAVA DAVES-COFFEE 99.90 JPMORGAN CHASE BANK WALMART-FOOD 20.94 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 5,386.40 JPMORGAN CHASE BANK DAPHNES-MERCHANDISE 379.41 JPMORGAN CHASE BANK AMAZON-FOOD 96.97 JPMORGAN CHASE BANK WALMART-FOOD 112.83 TOTAL OPGA 16,518.39 GOLF SHOP OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE 1,360.00 TOTAL GOLF SHOP 1,360.00 CART OPERATIONS JPMORGAN CHASE BANK ADVANCE AUTO-FUEL FILTERS 7.98 JPMORGAN CHASE BANK ROBERTSON-TIRES 209.70 JPMORGAN CHASE BANK JUSTICE GOLF-CART PARTS 825.60 TOTAL CART OPERATIONS 1,043.28 COURSE MAINT JPMORGAN CHASE BANK SW PLUMBING-TUNNEL PUMP 1,009.97 JPMORGAN CHASE BANK BWI-PREEMERGENTS/FUNGICID 12,232.38 JPMORGAN CHASE BANK CLASSIC GOLF-TIE RODS 377.71 JPMORGAN CHASE BANK WALMART-COFFEE FOR BRK RM 6.28 JPMORGAN CHASE BANK OREILLY-MOTOR OIL/FILTER 36.51 Page 1 Claims List 3/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... JPMORGAN CHASE BANK OREILLY-OIL FILTER 7,82 JPMORGAN CHASE BANK OREILLY-OIL FILTER 8.74 JPMORGAN CHASE BANK OREILLY-OIL FILTER 6.11 JPMORGAN CHASE BANK LOCKE-PVC FITTINGS 2.04 JPMORGAN CHASE BANK LOCKE SUPPLY-OUTLET COVER 8.30 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 12.72 JPMORGAN CHASE BANK FASTENAL-STEEL FOR PINS 10.55 JPMORGAN CHASE BANK WINFIELD-PREEMERGENT 1,831.62 AT&T CONSOLIDATED PHONE BILL 81.08 JPMORGAN CHASE BANK LOWES-BLDG MATERIAL 255.92 JPMORGAN CHASE BANK ATWOODS-SUMP PUMP 119.99 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENERS 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENERS 2.00 TIMMONS OIL COMPANY FUEL 1,860.08 BROWN FARMS LLC SOD 225.00 JPMORGAN CHASE BANK LOWES-PUMP PARTS 44.67 JPMORGAN CHASE BANK LOCKE-PARTS FOR NEW PUMP 19.83 JPMORGAN CHASE BANK FASTENAL-PINS FOR TRACTOR 23.38 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 132.01 JPMORGAN CHASE BANK ALL BATTERY-BATTERIES 206.85 JPMORGAN CHASE BANK HD SPLY-FITTINGS 166.71 JPMORGAN CHASE BANK HD SPLY-FITTINGS 19.35 TOTAL COURSE MAINT 18,763.70 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 51.55 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 19.99 JPMORGAN CHASE BANK SYSCO-SUPPLIES 231.17 TOTAL FOOD & BEV 302.71 GOLF ADMIN JPMORGAN CHASE BANK MURPHY-SUPPLIES 441.64 AT&T CONSOLIDATED PHONE BILL 312.66 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 44.35 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 461.11 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 15.92 SUPERIOR FIRE PROTECTION, INC SPRINKLER SAMPLE TEST 1,296.00 TOTAL GOLF ADMIN 2,926.68 FUND GRAND TOTAL 40,914.7 Page 2 Claims List 3/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA GRAND TOTAL $40,914.76 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/09/13 Department Payroll Expenses Total Expenses Golf Shop Operations 1,785.54 2,982.63 Cart Operations 954.92 1,072.18 Golf Course Operations 6,155.03 9,669.28 Food & Beverage 2,246.56 2,973.15 General & Administration 3,232.22 4,745.64 FUND TOTAL 14,374.27 21,442.83 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of February 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) February 28, 2013 February 29, 2012 Month Year Percent To -Date To -Date Budget of Budget 23,852 315,400 510,000 61.84% 8,043 88,798 165,000 53.82% (6,682) (68,755) (124,000) 55.45% 8,022 104,027 178,000 58.44% (2,280) (52,718) (87,000) 60.60% 1,954 17,111 18,700 91.50% 32,911 403,863 660,700 61.13% 50,000 150,000 250,000 60.00% 82,911 60.82% 553,863 910,700 43,242 437,489 668,600 65.43% 14,268 89,976 110,200 81.65% 8,616 109,700 131,900 83.17% - 9,180 - 66,126 910,700 70.97% 646,344 16,785 (92,481) - Month Year Percent To -Date To -Date Budget of Budget 19,462 281,583 463,500 60.75% 9,478 83,344 185,000 45.05% (7,504) (62,573) (140,000) 44.69% 8,703 98,585 185,000 53.29% (3,853) (53,389) (72,000) 74.15% 1,834 12,776 39,800 32.10% 28,121 360,326 661,300 3,270 28,121 363,596 46,320 460,868 13,521 100,512 7,982 145,507 - 24,224 67,823 731,110 3,600 90.83% 664,900 54.68% 611,150 75.41% 101,160 99.36% 128,290 113.42% 24,300 99.69% 864,900 84.53% (39,702) (367,514) (200,000) V The City Wit out Limits. TO: The Honorable Chairman and Trustees Owasso Public Golf Authority FROM: Warren Lehr Assistant City Manager SUBJECT: Establish Minimum Value of Surplus Vehicle and Authorize eBay Auction DATE: March 15, 2013 BACKGROUND: The following vehicle has been deemed by golf course staff as no longer needed to remain in service due to age and/or condition and is being recommended to be declared surplus by the Owasso Public Golf Authority: 1993 Ford Ranger Super Cab w/83,098 miles Tag # 3-33303, VIN- 1 FTCR 1 4U8PPA30256, Asset sticker # 4139, City Fixed Asset # 566 When the OPGA wishes to declare an item surplus, a description and approximate worth for the item is submitted to the OPGA Manager (if valued at less than $500) or OPGA Trustees (if valued at $500 or greater) for approval. Staff has reviewed the Finance Department's "Book Value" of this vehicle, and values from the "Kelley Blue Book", as well as our auction history to determine a minimum value for the vehicle. The following is the minimum value that has been determined for the vehicle: 1993 Ford Ranger Super Cab $ 750 This vehicle is in need of repair; it is not operational; has been replaced; and has little or no value to our organization. eBay AUCTION: eBay is an online auction tool used by the City to obtain the highest resale or salvage price for items that have outlived their useful lifespan and have no foreseeable value to the City of Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved by the City Council in 2002. eBay FEES: For Vehicles Listing Fee $ 50.00 10 day listing $ 15.00 Reserve Fee $ 7.00 Extra pictures $ 1.00 Estimated total cost $ +/-73.00 per vehicle listed RECOMMENDATION: Staff recommends that the Owasso Public Golf Authority declare the following vehicle as surplus to the needs of the OPGA and approve the accompanying amount as a minimum value to be utilized for eBay auctioning: 1993 Ford Ranger Super Cab $ 750 ATTACHMENT: A. Vehicle Description ATTACHMENT A: VEHICLE DESCRIPTION 1993 Ford Ranger Super Cab PU, VIN- 1 FTCR14U8PPA30256, w/ 83,098 miles, 5 speed manual transmission (vehicle is stuck in 5th gear) and rear wheel drive. Engine starts and runs fine, but the 5 speed transmission does not function properly. The vehicle's original transmission was replaced in 2009 with a salvaged transmission, which is now stuck in 5th gear. The City of Owasso's Vehicle Maintenance staff has estimated the repair cost on this vehicle to be about $2,200. This vehicle has aluminum wheels w/ center caps, but the tires do need to be replaced. The body is straight w/ some minor rust spots and the paint is in fair condition. The interior is in fair shape; seats are not ripped and door panels are intact. The rear cab has side facing seats.