The URL can be used to link to this page

Home My WebLink About2013.04.02_City Council Agenda3 PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: April 2, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Bill Ascol of Bethel Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Employee of the Quarter 6. Presentation of the Character Trait of Virtue Warren Lehr, Character Council Member r 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the March 19, 2013 Regular Meeting and of the March 22, 2013 Special Meeting Attachment #7 -A B. Approval of Claims Attachment # 7 -B C. Acceptance of Urban Engineering Agreements: Maple Glen IV: Sanitary Sewer Drainage, Street and Storm Sewer Improvements; Saimilan Subdivision: Civil Site, Grading, Utility Plans, Erosion Control, Site Hydrology Report, and ODEQ SWP -3; Crossroads Sewer Extension: Sanitary Sewer Attachment # 7 -C 5 Owasso City Council April 2, 2013 Page 2 8. Consideration and appropriate action relating to items removed from the Consent Agenda Police 9. Consideration and appropriate action relating to the approval of projects to be included the priority determination of Capital Improvements and approval of Resolution 2013- including the designated projects: A. Transportation Master Plan B. C. Golf Course Equipment Warren Lehr Attachment • Staff recommends approval of Resolution No. 2013 -06, amending the priority determination of projects eligible to be funded by proceeds of the third -penny sales tax, as recommended by the Capital Improvements Committee. 10. Consideration and appropriate action relating to the approval of Ordinance No. 1021, an ordinance amending Part 13, Public Safety, Chapter 2, Fire Department, Section 13 -236, funding for Ambulance Service and Public Safety, and Section 13 -237, establishment of funds, utilization of revenues of the Code of Ordinances of the City of Owasso, Oklahoma by removing the two (2) year expiration date for funding to the Public Safety Capital Fund and continuing the fee at the current rate Warren Lehr Attachment # 10 Staff recommends approval of Ordinance No. 1021, removing the two (2) year expiration date for funding to the Public Safety Capital Fund and continuing the fee at the current rate. - Staff recommends approval of Resolution No. 2013 -07 which facilitates CDBG funding for new playground equipment at Rayola Park. acceptance 12. Consideration and appropriate action relating to the Oklahoma Department of Homeland Security in the amount of $2,422.88 and approval of supplemental appropriation f• the Fire Serviceg Budget, • • estimated revenu and appropriation for expenditures by $2,423 Chief Chris Garrett Attachment # 12 1 Staff recommends acceptance of the grant and approval of a budget amendment. r 1977F-MUK • April 2, 206 Page 3 13. Consideration and approprfbte action to void the contract for the purchase of a new ambulance chassis and approval to rebid Chief Chris Garrett Attachment # 13 Councilor Brown requested this item be placed on the agenda 15. Report from City Manager A. Public Works Monthly Status Report B. Youth Sports Contracts Status Report Y OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 19, 2013 The Owasso City Council met in regular session on Tuesday, March 19, 2013 in the Counci Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hot' bulletin board at 6:00 p.m. on Friday, March 15, 2013. Uri Vice Mayor Kelley called the meeting to order at 6:30 p.m. The invocation was offered by Assistant City Manager, Warren Lehr Jj ITEM 3 FLAG SALUTE Councilor Ross led the flag salute !M PRESENT ABSENT Chris Kelley, Vice Mayor Doug Bonebrake, Mayor Charlie Brown, Councilor (entered at 6:32 p.m.) Patrick Ross, Councilor Jeri Moberly, Councilor 7611154MAT STAFF Rodney Ray, City Manager I Julie Lombardi, City Attorney ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT 'AGENDA iTnr. Brown requested item B, Claims, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Ms. Moberly to approve item A, Minutes, item C, Monthly Budget Status Report, item D, Surplus Equipment, and item E, Addendum No.7 Master Services Agreement, of the consent agenda. YEA: Brown, Ross, Moberly, Kelley NAY: None Rodney Ray and Teresa Willson responded to questions ! ! to item B, Claims, on - consent agenda. discussion, Brown moved, seconded i b to approve item B, Claims, totaling $154,102.90 of the consent agenda. Also included for review were the self- insurance claims report and the payroll payment report for 3/09/2013.0 YEA: Ross, Moberly, Brown, Kelley NAY: None a a r #! COUNCIL I all 1.11 ITEM 7 THE CITY • ! RPOSE OF RECEIVING CITIZEN COMMENTS AND INPUT RELATING TO PROPOSED CAPITAL IMPORVEMENT PROJECTS TO BE FUNDED BY THE THIRD PENNY SALES TAX Warren Lehr introduced the list of recommended projects: Transportation Master Plan, Police Vehicles, • • Golf Equipment. _ Mayor Chris Kelley opened the floor at + p.m. to receive citizen comments and input relating to proposed Capital Improvement Projects. Two people spoke and the Public Hearing was closed at 6:54 p.m. i • " ITEM 8 THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING TO RECEIVE RECOMMENDATIONS ON COMMUNITY DEVELOPMENT NEEDS FOR THE CITY OF OWASSO AS A MEMBER OF THE TULSA COUNTY CDBG URBAN COUNTY. THE AMOUNT ti ■OF FUNDS ALLOCATED TO THE CITY OF OWASSO IS ESTIMATED AT $105,000 Bronce Stephenson introduced the item and recommended 6sing funds for improvements to Rayola Park. Vice Mayor Chris Kelley opened the floor at 6:59 p.m. to receive citizen comments and input relating to community development nr -• for - City Qf Owasso. - people as r MAPLE and the Public Hearing was closed at 7:09 p.m. ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, MAPLE GLEN 111, LOCATED EAST OF THE EXISTING DEVELOPMENT O , APPROXIMATELY 1/2 MILE NORTH OF E 106TH ST N ON N GARNETT RD ON THE EAST SIDE OF THE ROAD Bronce Stephenson presented the item r a a • the approval of a plat, Maple Glen Ill. After discussion, moved, seconded by Dr. Kelley to approve the final plat, as r • r e . 1"' YEA: Moberly, Kelley NAY: Brown, Ross a a a r# N M I&A M I I moil Eel M [*Afar= ame FIL0121go Bronce Stephenson presented the item recommending approval of the final plot for the Small Animal Hospital of Owasso. After discussion, Ms. Moberly moved, seconded by Mr. Brown to approve the final plat, as recommended. YEA: Moberly I NAY: Ross, BroAE Vice Mayor Kelley re-entered the meeting at 7:19 p.m. and assumed the chair. ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF THE FINAL PLAT, SAIMILAN SUBDIVISION (SUPER 8 HOTEL), LOCATED ALONG E 76TH ST N BETWEEN THE US -169 SERVICE ROAD AND N 117TH E AVE Bronce Stephenson presented the item recommending approval of the final plat, Saimilan Subdivision (Super 8 Hotel). After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the final plat, as recommended. YEA: Moberly, Kelley NAY: Brown, Ross z rel rom r*T wo M ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF DRUG ENFORCEMENT ADMINISTRATION FUNDS AND APPROVAL OF A BUDGET AMENDMENT Chief Scott Chambless presented the item recommending acceptance of DEA asset forfeiture funds and approval of a budget amendment increasing the estimated revenue by $14,172 in the General Fund and increasing the appropriation of expenditures by $14,172 in the Police Services budget. After discussion, Mr. Ross moved, seconded by Ms. Moberly to accept the funds and approve the budget amendment, as recommended. YEA: Brown, Ross, Moberly, Kelley NAY: None 0 Motion carried 4-0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE FIRING RANGE PROJECT AND APPROVAL OF FINAL PAYMENT TO EARTH SMART CONSTRUCTION IN THE AMOUNT OF $7,551 Roger Stevens presented the item recommending acceptance of the project and approval of final payment to Earth Smart Construction in the amount of $7,551. After discussion, Ms. Moberly moved, seconded by Mr. Ross to accept the project and approve final payment, as recomittes4e,4. Owosso City Council March 19, 2013 Ashley Hickman, Minute Clerk e. Doug Bonebrake, Mayor a k4 I OWASSO CITY COUNCIL Friday, MINUTES OF SPECIAL MEETING • i The Owasso City Council ♦, • ♦ on i• March Chambers ♦ i Central per - Notice of Public e - ! filed in the City Clerk's office # i.... posted on • bulletin b♦•!i at 00 p on -•' - it y, March 20, 0 and Thursday, Agenda filed in the City Clerk's office and posted on the City Hall bulletin board at 12:00 p.m. on • •'10►' [he invocation was offered by Father Christopher Waters, Anglican Church of Saint Paul, followed by a flag salute led by Councilor Moberly. PRESENT Doug Bonebrake, Moberly, Mayor Chris Kelley, Vice Mayor Patrick Ross, Councilor Jeri ♦ o • 1106011 n 3 NOW0 - =0- STAFF Rodney Ray, City Manager Julie Lombardi, City At• ABSENT Charlie Brown, ♦ !f Rodney Ray presented the item ♦ ! introduced Bronce Stephenson, Planner and Julie Lombardi, City Attorney. Mr. Stephenson reviewed the city's development process. Ms. Lombardi - • • -i options available # the City Council related 1i items previously vi -i' on by council, as well as potential liability for the City of Owasso and individual councilors as a result of Council action to deny the final plat. Discussion was held. Twelve citizens addressed the ITEM 4 DISCUSSION RELATING TO THE DENIAL OF THE FINAL PLAT, SAIILAN SUBDIVISION (SUPER 8 HOTEL), LOCATED ALONG E 76TH ST N BETWEEN THE US -169 SERVICE ROAD' AND N 117TH E AVE '"Tarren Lehr presented the item and introduced Bronce Stephenson, City Planner. Mr. Stephenson reviewed the city's development process and discussion was held. Four citizens addressed • V. Owasso City Council March 22, 2013 ITEM 5 DISCUSSION RELATING TO THE DENIAL OF THE FINAL PLAT, SMALL ANIMAL HOSPITAL OF OWASSO (SAO), LOCATED NORTH OF BANK OF THE LAKES AND COMPADRES RESTAURANT ON E 86TH ST N AT N 125TH E AVE Vice Mayor Chris Kelley recused himselfifrom the meeting at 1:30 p.m. prior to the presentation of the item. Warren Lehr presented the item for discussion and introduced Bronce Stephenson, City Planner. Mr. Stephenson reviewed the city's development process and discussion was held. Five citizens addressed the Council. ITEM 6 ADJOURNMENT Mr. rbiley moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Bonebrake, Ross, Moberly, Kelley NAY: None Juliann M. Stevens, Minute Clerk I I Pi n M L Claims List 4/2/2013 Budget Unit Title Vendor Name Payable Description 9_1 I r-M F-1 r, TIM i ,1 PRINTING ,MUNICIPAL COURT ::MEEK'S LITHOGRAPHING CO, LAW ENFORC15MENT SYSTEMS -CITATION BOOKS 1,058.00 BOOKS 521.30 TOTAL MUNICIPAL COURT 1.839.55 MANAGERIAL WEST PUBLISHING CORPORATION LAW PUBLICATION 204.50 JPMORGAN CHASE BANK CHARACTER CONFERENCE 5.00 JPMORGAN CHASE BANK LEADERSHIP CONFERENCE 69.00 JPMORGAN CHASE BANK LEADERSHIP CONFERENCE 69.00 JPMORGAN CHASE BANK MEETING EXP -WORK SESSION 61.90 TOTAL JPMORGAN CHASE BANK 333.95i LEADERSHIP CONFERENCE 69.00 JPMORGAN CHASE BANK JRMORGAN CHASE BANK LEADERSHIP CONFERENCE 69.00 557.20 JPMORGAN CHASE BANK ,JPMORGAN CHASE BANK TULSA REGIONAL - REGISTRATI 550.00 69.00 JPMORGAN CHASE BANK 'JP"ORGAN CHASE BANK AMERICAN- AIRFARE 525.60 MAILROOM FINANCE INC JPMORGAN CHASE BANK POSTAGE AIOIERICAN- BOOKING FEE 37.50 TOTAL MANAGERIAL 1.660.50 TOTAL HUMAN RESOURCES 1,628.00 GENERAL GOVERNMENT JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 7.96:: :JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 6.99:: NEOKAPA PAYROLL CONFERENCEMONES 125.00:: NEOKAPA PAYROLL CONFERENCE/KIMBAL 125.00: JPMORGAN r ERSHIP CONFERENCE 69.00:: TOTAL TULSA COFFEE SERVICE INC 333.95i COFFEE SERVICE 134.71 HUMAN RESOURCES JRMORGAN CHASE BANK PUBLISH NOTICES 'CHARACTER BULLETINS 557.20 AMERICAN SOCIETY OF CQUPOSERS AUTHO ,JPMORGAN CHASE BANK 327.00 LEADERSHIP CONFERENCE 69.00 'JP"ORGAN CHASE BANK 1,140.00 TULSA WORLD-ADVERTISING MAILROOM FINANCE INC POSTAGE 1,000.00 JPMORGAN CHASE BANK TOTAL HUMAN RESOURCES 1,628.00 GENERAL GOVERNMENT WOOD, PUHL & WOOD, P.L.L.0 LEGAL SERVICES 462.50 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 JPMORGAN CHASE BANK TULSA WORLD - PUBLISHING 122.80 CINTAS CORPORATION CARPET CLEANING 47.71 CINTAS CORPORATION CARPET CLEANING 50.43 TULSA COFFEE SERVICE INC COFFEE SERVICE 134.71 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 22.40 AMERICAN SOCIETY OF CQUPOSERS AUTHO LEGAL FEE 327.00 JPMORGAN CHASE BANK HASLER- POSTAGE MACH LEASE 1,140.00 MAILROOM FINANCE INC POSTAGE 1,000.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 AT &T LONG DISTANCE LONG DISTANCE SERVICE 201.50 JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES 29.99 AEP /PSO ELECTRIC USE 2,430.26 Page 1 Claims List 4/2/2013 Budget - Vendor Name Payable Description lTo.".' TOTAL GENERAL f - 1 • ! •' JPMORGAN CHASE BANK MEETING EXP-PLAN COMMITTE CARDS iSPRINT SPRINT TOTAL "TULSA COUNTY INFORMATION TECH DEPT ::TULSA COUNTY LAND RECORDS •; DEVELOPMENT ENGINEERING UNIFIRST • r r- r r ORM RENTAL • ENGINEERING r r • f -• :JPMORGAN CHASE BANK LEADERSHIP CONFERENCE USA MOBILITY WIRELESS, INC P AG ER U SE TOTAL •' i N TECHNOLO SUPPORT SERVICES JPMORGAN CHASE BANK LEADERSHIP CONFERENCE 69.00 JPMORGAN CHASE BANK SPECTRUM PAINT -PAINT 25.49 JPMORGAN CHASE BANK SPECTRU#A PAINT -PAINT 25.49 JRMORGAN CHASE BANK PREMIUM STORE -PHONE BASE 124.99 JRMORGAN CHASE BANK LOWES -OC CIRC BREAKER 6.44 JPMORGAN CHASE BANK AUTOPARTS -PAINT KITS 300.93 JPMORGAN CHASE BANK ARCH SIGN - NAMEPLATE 38.00 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERY 11.99 JRMORGAN CHASE BANK LOWES -STEP 28.46 JFZMORGAN CHASE BANK LOWES -STEP 53.08 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY PYMT COPIER CONTRAC 110.00 UNIFIRST HOLDINGS LP it UNIFOFV RENTAL FEES 19.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.36 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 46.46 JDMORGAN CHASE BANK ALL BATTERY -OC BATTERY 24.20 JFlMORGAN CHASE BANK LOWES -PAINT 38.46 JFIMORGAN CHASE BANK LOWES -PARTS 35.52 JPMORGAN CHASE BANK LOT A- PARKING FEE 5.00 TOTAL SUPPORT SERVICES 1,062.21 CEMETERY AEPIPSO ]ELECTRIC USE 36.78 JPIMORGAN CHASE BANK OWASSO FENCE -POST CAPS 84.50 TOTAL CEVETERY 121.28 f - •_ . Page 2 �: Claims List J 4/2/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... JPMORGAN CHASE BANK ULINE- SHIPPING 186.80 AT &T LONG DISTANCE LONG DISTANCE SERVICE 201.50 JPMIDRGAN CHASE BANK OFFICE DEPOT - SUPPLIES 33.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.16 AEP /PSO ELECTRIC USE 1,637.65 JPMORGAN CHASE BANK ULTRAMAX- FIREARM SUPPLIES 69.15 JPMORGAN CHASE BANK SOUTHWEST - AIRFARE 437.60 JPMORGAN CHASE BANK OPTICS PLANET -SIGHT SET 130.90 JPMORGAN CHASE BANK IACP- REFUND - 120.00 JP910RGAN CHASE BANK USPS- SHIPPING CHARGES 2.58 BAILEY MEDICAL CTR, LLC BLOOD TEST / LITTLE 32.00 JPMORGAN CHASE BANK PEAVEY- EVIDENCE PACKAGING 72.90 JPMORGAN CHASE BANK LEADERSHIP CONFERENCE 69.00 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERIES 86.50 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 467.60 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 467.60 JPMORGAN CHASE BANK SOUTHWEST - AIRFARE 467.60 JPMORGAN CHASE BANK SOUTHWEST - AIRFARE 470.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 33.98 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 145.76 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 26.56 JPMORGAN PHASE BANK NEOK CHIEFS' TRAINING EXP 5.22 USA MOBILITY WIRELESS, INC PAGER USE 173.98 JPMORGAN CHASE BANK BED & BATH- SHOWER LINER 16.24 JPMORGAN CHASE BANK OPTICS PLT -EAR PROTECTION 59.79 WORKHEALTH SOLUTIONS, LLC VACCINES / S. STACEY 130.00 JF"ORGAN CHASE BANK BIXBY LUMBER - LUMBER 209.33 JRMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,185.95 JPkMORGAN CHASE BANK THOMSON WEST -CLEAR ACCESS 168.30 TOTAL POLICE SERVICES 6,887.93 POLICE COMMUNICATIONS JFIMORGAN CHASE BANK WATERSTONE -DRY CLEANING 61.50 JPMORGAN CHASE BANK LODGING EXPENSE 327.96 JPNIORGAN CHASE BANK OFFICE EVERYTHG -TONER 93.21 AEP /PSO ELECTRIC USE 139.45 TOTAL POLICE COMMUNICATIONS 622.12 CONTROL PMORGAN CHASE BANK ,T &T LONG DISTANCE PMORGAN CHASE BANK PMORGAN CHASE BANK PMORGAN CHASE BANK Page 3 ELECTRIC USE WALMART- SUPPLIES LONG DISTANCE SERVICE HILLS PET - SUPPLIES WATERSTONE -DRY CLEANING DONGS SPORTS - SUPPLIES 536.08 130.43 12.44 14.00 87.35 8.67 Claims List 4/2/2013 TOTAL Budget Unit Title Vendor Name Payable Description • _• FIRE SERVICES JPMORGAN CHASE BANK OREILLYS -PARTS 425.10 14.58 JPMORGAN CHASE BANK JPMORGAN CHASE BANK FASTENAL- SUPPLIES LOWES- HYDRANT BAG 34.98 JPMORGAN CHASE BANK 12.70 UPS STORE - SHIPPING JPMORGAN CHASE BANK 33.53 OWASSO BATTERY- BATTERIES JPMORGAN CHASE BANK LEADERSHIP CONFERENCE 69.00 28.20 JPMORGAN CHASE BANK JP"MORGAN CHASE BANK SPORTSMITH- TRAINING JOHNSTONE SUPPLY -PARTS 86.85 JPMORGAN CHASE BANK LEADERSHIP CONFERENCE 4.21 69.00 JPMORGAN CHASE BANK JPMORGAN CHASE BANK JOHNSTONE- IGNITOR SENSOR OFFICE DEPOT - CREDIT -46.98 NORTH AMERICA FIRE EQUIPMENT CO. 1,283.36 ANNUAL STRUCTURAL GEAR JPMORGAN CHASE BANK 20,743.80 SW TRAILERS -TARP RACK AT &T LONG DISTANCE LONG DISTANCE SERVICE 90.28 17.25 JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP OREILLYS- SUPPLIES UNIFORM. RENTAL 10.58 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 45.87 13.98 SIGNALTEK INC AT &T MOBILITY FEB MAINT /WkRCH RETAINER WIRELESS SERVICE 48.68 JPMORGAN CHASE BANK 19.05 LOCKE SUPPLY -PART USA MOBILITY WIRELESS, INC 6.99 PAGER USE JPMORGAN CHASE BANK OREILLYS- SUPPLIES 21.36 119.97 AEP /PSO ELECTRIC USE 1,733.23 JPMORGAN CHASE BANK LOWES - SUPPLIES 6.87 JPMORGAN CHASE BANK LOWES- LIGHTS 37.98 JPMORGAN CHASE BANK WS DARLEY -GAS CAN 103.90 JPMORGAN CHASE BANK ASSOC PARTS -PART 27.66 TOTAL FIRE SERVICES 23,106.27 r .. • TOTAL ELECTRIC USE :AT&T LONG DISTANCE LONG DISTANCE SERVICE STREETS JPMORGAN CHASE BANK QUIKSERVICE -STEEL 425.10 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 0.68 JFMORGAN CHASE BANK OWASSO BATTERY - BATTERIES 12.70 JPMORGAN CHASE BANK OWASSO BATTERY- BATTERIES 209.95 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERY 28.20 JP"MORGAN CHASE BANK JOHNSTONE SUPPLY -PARTS 127.32 JPMORGAN CHASE BANK JOHNSTONE- IGNITION LGTER 4.21 JPMORGAN CHASE BANK JOHNSTONE- IGNITOR SENSOR 75.06 AEP /PSO ELECTRIC USE 1,283.36 JPMORGAN CHASE BANK SW TRAILERS -TARP RACK 1,892.92 JPMORGAN CHASE BANK ADVANCE AUTO - OIUPLUG 17.25 UNIFIRST HOLDINGS LP UNIFORM. RENTAL 47.82 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.87 SIGNALTEK INC FEB MAINT /WkRCH RETAINER 1,903.17 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 19.05 USA MOBILITY WIRELESS, INC PAGER USE 66.59 SPRINT SPRINT CARDS 119.97 K CIA s List 4/2/2013 Budget Unit Title JPMORGAN CHASE BANK Vendor Name LOWES - CONCRETE iYX Payab le Description AT &T LONG DISTANCE JPMORGAN CHASE BANK 9.29 BLhMPER TO BUMPER -BELT JPI*ORGAN CHASE BANK IPMSI-FIBER VANCE BROS-TACK OIL 63.00i 159.96 179.99 i -! AEP /PSO PATCH 35.48 JPMORGAN CHASE BANK TRANSFORMER TWIN CITIES READY MIX, INC 170.00 CONCRETE JPMORGAN CHASE BANK 450.00 2.88 JPMORGAN CHASE BANK WORKHEALTH SOLUTIONS, LLC ADVANCE AUTO-HOTBOX TAPE HEP VACCINES 17.99 TOTAL STREETS TWIN CITIES READY.WX, INC UNIFIRST HOLDINGS LP CONCRETE STORMWATER JPMORGAN CHASE BANK SAV ON PRINTING - SUPPLIES LOWES - CONCRETE iYX 2.42 AT &T LONG DISTANCE JPMORGAN CHASE BANK 9.29 BLhMPER TO BUMPER -BELT 5.61 P & K EQUIQ -WEED EATERS SPRINT SPRINT CARDS 159.96 179.99 USA MOBILITY WIRELESS, INC AEP /PSO PAGER USE 35.48 JPMORGAN CHASE BANK TRANSFORMER HD SUPPLY -STORM GRATE 170.00 UNIFIRST HOLDINGS LP JPMORGAN CHASE BANK 8.95 ATWOODS- CONCRETE MIX 2.88 WATER SERVICE ATUCCARTY WORKHEALTH SOLUTIONS, LLC HEP VACCINES 130.00 63.07 TWIN CITIES READY.WX, INC UNIFIRST HOLDINGS LP CONCRETE 123.75 TWIN CITIES READY MIX, INC WATER SERVICE AT CENTENNI CONCRETE 95.00 UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP 8.95 UNIFORM RENTAL 31.11 UNIFORM RENTAL UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 21.99 JPMORGAN CHASE BANK BROWN FAR%gS -SOD 75.00 JPMORGAN CHASE BANK SILICONE SPEC - SEALANT 408.00 JR)AORGAN CHASE BANK LOWES -SPRAY FOAM 7.24 JPMORGAN CHASE BANK QUALITY TIRE -TIRE TUBE 20.00 JRiuMORGAN CHASE BANK EQUIP ONE- RENTAL 75.00 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 31.00 lil PARKS JPMORGAN CHASE BANK SAV ON PRINTING - SUPPLIES 135.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 9.29 JPMORGAN CHASE BANK P & K EQUIQ -WEED EATERS 1,003.45 JRMORGAN CHASE BANK ATWOODS -AIR COMPRESSOR 179.99 AEP /PSO ELECTRIC USE 1,315.94 DAVID'S ELECTRIC, INC. TRANSFORMER 2,800.00 UNIFIRST HOLDINGS LP UNIFORW RENTAL 8.95 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE ATUCCARTY 33.50 ADT SECURITY SERVICES INC ALARM SERVICE 63.07 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 204.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 JPMORGAN CHASE BANK ADVANCE AUTO - BATTERY 21.99 TOTAL PARKS c on-2 n-1 COMMUNITY CENTER JPMORGAN CHASE BANK DELL- CQL4PUTER 1,116.12 AEP /PSO ELECTRIC USE 755.63 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 72.44 Page 5 Claims List 4/2/2013 ..- CITY OF OWASSO IMPREST ACCOUNT Vendor Name 5,017.47 Payable Description CITY OF OWASSO IMPREST ACCOUNT ::::WORKERS TOTAL �IFUND GRAND r r; r-; CITY GARAGE WORKERS COMP CLAIWPAYMEN :JPMORGAN CHASE BANK �A ICITY OF OWASSO IMPREST ACCOUNT 1. _ . COMP PAYMEN 7,809.20:: .- BANK JPMURGAN -:'BUMPER TO BUIMPER-STARTER 219.32 JP11*ORGAN CHASE BANK BUMPER TO BUMPER-BRAKES 85.60 ,JPMORGAN !. ,. iJPMORGAN CHASE BANK 1OREILLYS-SUPPLIES 64.33 JPMORGAN JPM0RGAN CHASE BANK _ UMPER TO BUMPER-BRAKES 437.00 JPMORGAN BANK AMERIFLEX-FITTINGS JPMORGAN CHASE BANK LENOX-TOWING 100.00: HOLDINGS - i'UNIFORM RENTAL HOLDINGS !- :JPMORGAN CHASE . 372.90 !ELECTRIC USE «: JPMORGAN JPMORGAN r FORD-PARTS JPMORGAN CHASE B. r FORD-PARTS RESALE 108.40:: JPMORGAN BANK UNITED FORD -PARTS ,,, O_ . BANK r FORD-PARTS RESALE . AT&T LONG DISTANCE ! DISTANCE SERVICE 31.08' ! - GAN CHASE BANK CLASSIC CHEV-BRAKE PADS 313.60 JFIMORGAN 400.40 MOBILITY ,', TOTAL - �FUND GRAND TOTAL 9,889. ! , ! ! ! . ! ! ! ! • i il WORKERS'COMPSELF-IN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAI* PAYMEN 5,017.47 CITY OF OWASSO IMPREST ACCOUNT ::::WORKERS ! . CLAIWPAYMEN CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIWPAYMEN 562.10:: ICITY OF OWASSO IMPREST ACCOUNT 1. _ . COMP PAYMEN 7,809.20:: �.! Claims List Budget Unit Title Vendor Name Payable Description 91MIMAY-311ro -------------------- ITOTAL WORKERS' COMP SELF-INS 13,950.87 FUND GRAND TOTAL 15,820.8 GEN LIAR -PROP SELF INS JPMORGAN CHASE BANK NAT'L CRT REPRT-LEGAL FEE 2,868.40 WOOD, PUHL & WOOD, P.L.L.0 LEGAL - WILLIAM6 296.00 WOOD, PUHL & WOOD, P.L.L.0 LEGAL-WILLIAMS V, OWASSO 203.50 MCAFEE & TAFT LEGAL - NRJTI UJONES/M ITCH 67.50 HOLE AN LAW FIRM, PLLC LEGAL - WILLIAMS/BURKE 1,247.25 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MEDIATION/MILLER 15,000.001 TOTAL GEN LIAB-PROP SELF INS 19,682.65 FUND GRAND TOTAL 19,682.63 CITY GRAND TOTAL $324,101.16 Page 8 00 CITY OF OWASSO GENERALFUND Department Payroll Expenses Total Expenses Municipal Court 4,682.31 5,521.32 Managerial 19,676.82 23,510.67 Finance 10,413.98 12,633.76 Human Resources 6,160.99 7,505.32 Community Development 11,289.62 13,704.69 Engineering 16,382.14 19,844.48 Information Systems 8,366.19 10,139.79 Support Services 7,010.35 8,417.39 Police 95,445.60 116,866.81 Central Dispatch 16,795.05 20,352.47 Animal Control 2,314.40 2,796.26 Fire 93,144.41 110,760.05 Fire-Safer Grant 9,915.47 11,895.24 Fire-Firefighters Training Grant 10,508.21 10,628.22 Emergency Preparedness 2,894.43 3,525.98 Streets 7,868.58 9,557.84 Stormwater/ROW Maint. 4,425.14 5,346.51 Park Maintenance 7,611.57 9,165.74 Community-Senior Center 3,062.97 3,588.07 Historical Museum 616.00 691.64 Economic Development 2,874.92 3,501.93 General Fund Total 341,459.15 409,954.18 Garage Fund Total 4,223.59 5,118.79 Ambulance Fund Total 25,348.37 26,219.35 Emergency 911 Fund Total Stormwater Fund 27 Total Worker's Compensation Total 5,952.79 - 7,155.94 Strong Neighborhoods 2,740.31 3,338.23 J TO: The Hohorable Mayor and City Council City of Owasso FROM: Patriick Shoopmcz Civil Engineer M r •• • r s DATE: March 29, 2013 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement requi ed to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1(6)). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of thelproject specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $250,000 ', it Ii1 1�1 101 The agreement required to be subr-dYtted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1(C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor_ to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. ■ I The Mayor's signature is required on the "Agre'e"ment for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. Staff recommends Council authoriizafion for the Mayor to execute the following "Agreements for Urban Engineering Services" (Engineer Agreement): 1. Maple Glen IV: Sanitary Sewer, Drainage, Street and Storm Sewer Improvements 2 Saimilan Subdivision: Civil Site, Grading, Utility Plans, Erosion Control, Site Hydrology Report, and ODEQ SWP-3 3. Crossroads Sewer Extension: Sanitary Sewer rP r-lyi-r-Me- 1 44 Tk q, 4 lk ui Y A. "Agreements for Urban Engineering Services" - Maple Glen IV B. "Agreements for Urban Engineering Services" - Saimilan Subdivision C. "Agreemepts for Urban Engineering Services" - Crossroads Sanitary Sewer Extensil r 0 zX1 ky ■ ATTACHMENT& 1' AGREEMENT FOR URBAN ENGINEERING SERVICES THIS , AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Kellogg Engineering, Inc. hereinafter called "Design Engineer". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer/Sub-divider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of-ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; or�-?. 1. The Improvements to be designed by the Design Engineer (pursuffit to this Contract) shall generally consist of the following types of improvements Residential Housing, Site Grading, Roadway, Waterline, Sewer lines, Erosion Control, & Drainage Improvements. kv. ■ it, I 11 1% M z4 :s Maple of - s R City of OWaso, Oklahoma between E. 106th St. N. !te and B. 116th St. hT. YJ 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part df this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction C. supervision on the project improvements as they are constructed by the Owner and his Contractor. tns 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City -of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement W. performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 6R In 5. The Design Engineer hereby covenants that be/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and 0 covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 1250,000 1500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to W as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section 11 and Section III of the attached Standard Specifications for Urban Eng-1heering Services and that these specifications become a part this contract. �< Z4 !� il?, IP m 5f g ATTACHMENT B OKLAHOMA, a municipal corporation, hereinafter called "City" and WITNESSETH: 3= WHEREAS, the Design Engineer has been employed • the Owner/Developer/Subdivid • the herein described real property to prepare all project plans and specifications and provide certain engineering services during the construction • the hereinafter sometim referred to as the. "Project", upon easen-wnts and rights-of-ways to • owned • controlled the City; and 2� 1 WHEREAS, the-uCity is willing to review the plans and specifications prepared by t Design Engineer tinder thr ervinafter described terms and conditions. i NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, t] 1. The Improvements to.,be designed by the Design Enginftr (pursuant to this Contract) shall generally consist of the following types of improvements RIMM *ff, nuic. .4 9 0 6 flmrmffgz�� KI ��M rsu * I MIUME Tulsa County, State of Oklahoma. 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design hN Criteria, which are hereby incorporated and made a part of this Contract by reference, �e prepare project plAns, specifications, and other engineering documents as may he necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision do the projecu-improvwments as they are constructed by the Owner and his VA Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and I submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans 1; and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than pla"n sheet Standard Drawings of the City of Owasso IIN� or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the Cit/' PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement M 5 I rII 9 performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the gowernmedal entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Erigineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees thaMe/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: vP- Project Cost Less than 1500,000 Greater than $1,000,000 Professional, Liabilily Insurance $250,000 MM= (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project he-rein, , 7. The Design Engineer further covenants and agrees to comply with Section I, Section 11 and Section III of the attached Stwidard Specifications for Urban Engineering Services and that these specifications btcome a part this contract. r- I zl m. Mayor IKI ATTEST: City Clerk APPROVED AS TO FOR#A: IJ4 City Attorney APPROVED: Public %lorks Director DESIGN ENGINEER Sack and Associates ign BY Title S Pro ATTEST: Secretary rA% Iyander Engineer 2 FIX" 1.1101 06 111,M] 10 0101 Oki 1111, 1 11111!11! • 1 Kellogg Engineering, Inc. hereinafter called "Design Engineer". WITMESSETH: WHEREAS, the Design Engineer has been employed by the Owncr/Developer/Subdividex of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "ProjecV, upon easements and rights-of-ways to be owned or controlled by the City; and T'HEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by th(73 [Wesign Engineer under the hereinafter described terms and conditions. A NOW, THEREFORE. in consideration of the foregoing and in consideration of the hereinafter set forth i3f6mises and covenants, the parties hereto mutually agree as f6flows, to- wit; f . The Improvements to be designed by the Design EWineer (pursuant to this Contract) Crossroads Sewer Extension Lot 1 Block I ♦ Crossroads Christian Center, aric- a part.of the SW/4 SE/4 SE/4 and SE/4 SW/4 +I. • Section 4, T-21-9, R-14-E, Tillsa County. P11 71 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, r. prepare project plans, specifications, and other drigineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his i. Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the constructiop of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso V: or of the Oklihoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review U b y . the City . PFPI plan review and permit fees are waived for governmental entities. IM No fees shall be collected by the City of Owasso on any public work or improvement I 0 N W � performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. S. The Design Engineer hereby covenants that he/she is -ka Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should A the Design Engineer cease to be a Registered Professional Engineer prior to 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Sdelion 1, Section 11 and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. ?z 3N. e% I Im .1 r p M • vesign BY President ATTEST: SecretT 9F ■ r. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager, Operations SUBJECT: Capital Improvements Priority Determination DATE: March 29, 2013 BACKGROUND: Adopted by the City Council in September 2003, Resolution 2003 -14 establishes the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. First, the Capital Improvements Committee conducts a public meeting to consider proposed amendments to the priority determination of projects proposed to be funded by the third -penny sales tax. Following such consideration, the Capital Improvements Committee shall provide a' recommendation to the city Council regarding the proposed amendment. Next, the City Council conducts a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee and the proposed amendment to the list of project priorities eligible to receive funding from the third - penny sales tax. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the project priority listing. Any action taken by the City Council to amend the current list of priority projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted March 30, 212, Resolution 2012 -04 designated the following list of projects as priorities eligible for funding from the Capital Improvements Fund: • East 86th Street North Widening Project (Main to Memorial) • East 106th Street North and North Garnett Road Intersection Improvements • East and West Service Roads between East 66th Street North and East 126th Street North • East 76th Street North Widening Project from Hwy 169 to North 129th East Avenue • Sportspark • Vehicle Maintenance Facility • Main Police Station • East 96th Street North and North 129th East Avenue Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project from East 96th Street North to East 106th Street North • Elm Creek Park Improvements • Transportation Master Plan • Police Vehicles The Committee also voted 6-2 in favor of submitting a recommendation to the Owasso City Council amending the priority determination to include the following project: F2 k [*J ■ ti, ' ► 03 N* W1101 "W _ # C 1911 N 'Tr I I r lk� I r e, Ir 1,1, -11 �F S • , - - • -;UTT1FT1U 4 Capital Improvements Committee. F X19, C. Staff Memorcwdum to the CIP Committee dated February 19, 2013 (Golf Course Equipment) D. Minutes of the February 26, 2013 CIP Committee meeting E. Resolution No. 2013-06 le .21 W. :r U' BACKGROUND: The purpose of this memorandum is a one -time capital expenditure from the Capital Improvement Fund. Annually, each department updates an assessment of needs and, as a result of their effort, has created a documented history of departmental requests, spending, and accomplishments. This documentation provides the department with a solid foundation for long - range planning and allows for accurate tracking of the changing needs of the city. However, for the lastkbur years, the City's capital outlay spending has been cut significantly, resulting in each Department lacking the tools necessary to optimize opportunities for improvement and efficiency in providing municipal services. The City's inability to adequately fund capital outlay has impacted the department's ability to achieve the quality of services expected by Owasso residents. CAPITAL IMPROVEMENT FUNDING PROCESS: Adopted by the City Council in September 2003, Resolution 2003 -14 establishes the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. First, the Capital Improvements Committee considers proposed additions or changes to the priority list of projects to be funded by the third -penny sales tax. Following such consideration, the Capital Improvements Committee shall provide a recommendation to the City Council regarding the proposed additions or changes. Next, the City Council conducts a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee to amend the list of project priorities eligible to receive funding from the third -penny sales tax. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the project priority listing. Any action taken b� the City Council to amend the current list of priority projects must be made by adopting a resolution. A one-time funding request for capital spending is being requested for the Street Departme Police Services, and Golf Course. The total funding request is $450,060. 1 Spray Rig - This machine would replace the current 1999 spray rig that is unreliablc due to mechanical issues. Replacing this piece of equipment will improve accuracy, reduce pesticide costs, limit the chances of a major accident, and increase staff productivity. Greens Mower - The current greens mower was purchased "used" and has 6 years of use at the golf course. The frequency of use has caused the machine to age quickly. The hour meter on this machine resembles other machines in our fleet that are 10-12 years old. Replacing this machine will offset the risk of turf damage on our most important surfaces. e; W. ■ • r -µr,.� S rl . �:... _ TO: Capital Improvements Committee City of Owasso FROM: Scott bless Chief of Police gillippill r February BACKGROUND: Since 2003 it has been the policy of the Owasso Police Department to replace vehicles when the vehicle reaches the age of seven years or 100,000 miles. The practice of the Police Department has been to apply this standard to vehicles used for patrol duties by full time officers. Unmarked detective cars and administrative cars are used beyond the years and mileage referenced above because they are not typically used for emergency response. Currently, the Police Department has thirteen patrol vehicles that are not in compliance with the referenced policy. There are twenty -seven patrol vehicles that are in compliance. The goal of the replacement policy for patrol vehicles is to ensure the Department's ability to respond to calls for service and ensure that the officers have safe vehicles for high speed emergency operations. The professional appearance of the patrol fleet is also greatly enhanced by removing vehicles that do not have the aesthetics expected of a professional organization. Lastly, the morale of officers is enhanced when older vehicles with routine mechanical failures are replaced with newer, dependable vehicles. On February 7, 2013, the Capital Improvements Committee met to discuss various topics. Among those topics was a discussion led by City Manager Rodney Ray that related to funding police vehicles and golf course equipment with Capital Improvement funding. The recommended funding for the Police Department was $125,000. This funding would be enough to purchase three patrol cars and one detective car. The question arose as to whether or not there was a cost savings associated with the replacement of the police vehicles and golf equipment. Police and golf staff were tasked with answering these questions ". The remainder of this memo focuses on the Police Department's response to these questions. Based on the comparison above, maintaining a vehicle that is outside of policy costs an average of $526 more per year than maintaining one within policy. There are thirteen cars outside of policy; therefore, it is costing about $6838 more per year to maintain the older vehicles in comparison to newer. To replace all thirteen vehicles at $36,500 each would cost $474,500. :m y'. SUBJECT: Golf Course Equipment Replacement & Maintenance DATE: Feruaryl9, 2013 BACKGROUND: Since the golf course opened in 1993, it has been the intent of the Bailey Ranch Golf Maintenance Department to replace equipment at the end of its life expectancy. However, tight budgets and economic uncertainty have prevented the golf course from committing to a regular replacement schedule. Due to frequent usage and harsh working conditions, golf course equipment requires regular replacement to maintain optimum efficiency and keep repair costs to a minimum. Typically, mowers, carts, and other smaller machines need to be replaced every 5 -7 years. Tractors, sprayers, and other larger machines can last 10 -15 years. There have been some purchases made over the past debacle, but without a consistent replacement schedule in place, the quality of the equipment fleet has fallen well below standard. As the fleet has continued to age, the productivity, and reliability, of the fleet has decreased rapidly, while the cost to maintain the fleet has risen sharply. On February 7, 2013, the Capital Improvements Committee met to discuss various topics. Among those topics was a discussion led by City Manager Rodney Ray that related to funding police vehicles and golf course equipment with Capital Improvement funding. The question arose as to whether or not there was cost savings associated with the replacement of the police vehicles and golf equipment. Police and golf staff were tasked with answering these questions. The remainder of this memo focuses on the golf maintenance department's response to these questions. EQUIPMENT ANALYSIS: Bailey Ranch Golf Club management staff realizes that it is not fiscally possible to replace all the equipment in the maintenance fleet at the same time. However, the maintenance department's ability to properly maintain the best possible putting greens is critical to the success of the facility. Golfers' perception of their experience at Bailey Ranch (or any golf course) is first and foremost dependent upon the health and quality of the putting greens. With this in mind, the following table outlines the equipment deemed critical to the golf maintenance department's goal of sustainable, healthy putting greens. Each piece of equipment has a direct bearing on the care and maintenance of quality putting greens. The proposed aerator would improve the ability to properly cultivate the soil, which would improve turf health and putting quality. The proposed chemical sprayer would improve the accuracy, and efficacy, of all fertilizer and chemical applications to the putting greens. The proposed greens mower would Collectively, this equipment purchase would enable the golf course maintenance staff to take a huge step toward not only ensuring the sustainability of healthy putting greens, i'WE W- --- • WINININ-0 160 AHOI • • - 10-01 -- 111011 LIAILOIRLOINNIAM-49121112 r-I&ON111 'Rf --4k4RjW' -=--- Proposed hill VIII Current Machine Machine 5) Ben Pearson Equipment Lift Estimated annual pesticide cost savings of 10%, or $2,800, due to computer controls, reliable pumps and components. Total annual savings • $978 + $1,750 + $2,800 W. !I� :� ?i r*1N MINUTES OF MEETING Tuesday, February 26, 2013 # 0 * - , Mr. Warren Lehr, Assistant City Manager called the meeting to order at 6:04pm. The followi committee members were present: I Chris Kelley Jim Hunter Warren Lehr Jason Drake Charlie Brown Sherry Bishop Shawn Reiss Paul Loving 2. Consideration and appropriate action relating to a Committee recommendation of projects to be included on the Capital Improvements Priority Li9t • Transportation Master Plan • Police Vehicles • Golf Course Equipment Following discussion, Mr. Hunter moved, seconded by Mr. Brown, to separate the three -ecommended priorities into three separate votes. NEA: Reiss, Loving TRANSPORTATION MASTER PLAN - Dr. Kelley moved, seconded by Mr. Reiss, to recommend the Transportation Master Plan to the City Council as a project priority. YEA: Reiss, Loving Drake, Hunter, Kelley, Brown, Bishop, Lehr NAY: None 0 ,• •• *- 0 �-*e police vehicles to the City Council as a project priority. YEA: Reiss, Loving Drake, Hunter, Kelley, Brown, Bishop, Lehr NAY: None 9 • • • -•M11 L40 Lyl 101 a I r.-341 M 1102141--mm k FA—WO] KORROMPlue LP-14"n- TEA: Drake, Reiss, Kelley, Loving, Bishop, Lehr NAY: Brown, Hunter L-ki Mr. Brown moved, seconded by Mr. Reiss, to adjourn the meeting. YEA: Reiss, Loving Drake, Hunter, Kelley, Brown, Bishop, Lehr NAY:None 144 k fK*] Xolj� 0 VIM 4 *T*] I I i d [0] 11111501 a 11 i 1 • • • * - 0 1104110141091NAW 1 0 0 I all � I II :101TIV I - I 4L4f_'J;J k '1;'AEREAS,.on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny sales fax and further, resf(icting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; ind, py WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as priority projects eligible for funding from the Capital Improvement Fund: ,1;'AEREAS, the City Council, after having received a recommendation from the Capitol Improvements Committee that the following three projects be included in the priority projects list: Transportation Master Plan, Police Vehicles, and Golf Course Equipment and after properly notifying the Public:ot'h accordance with Resolution No. 2003-14, has held a Public Hearing • Tuesday, March 19, 2013, as required by the aforesaid resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL • THE CITY ♦ OWASSO, OKLAHOMA, that, to-wit: 'm The Capital Projects heretofore designated as priorities be amended by including, to-w Transr)ortation Master Plan Police Vehicles, and Golf Course Eguiiment 1 16 ed a*4 W 101-7mem An LO im [.72m Imil I VALMLO m I up twelmol v7w" Im Lei of 4 Is go, 11 WEI voll Am for-Imo Im I min is 81 Pi go"'7d 0 2 L7.i N 1 &70 idyJ @101 R�= sm W a a zft"T 0 tR JA � a Rrm TO: The Honorable Mayor and City Counc City of Owasso FROM: Warren Lehr �- ♦•- a - • '• s - 0 DATE: March 29, 2013 BACKGROUND: On June 21, 2011, the City Council adopted the budget for FY 11 -12 by approving Resolution No. 2011 -04. The Resolution approved appropriations to the Public Safety Capital Fund (formerly the Fire Capital Fund) that reflected projected revenue from a monthly fee increase of One Dollar ($1.00) on each customer's water /sewer bill. In order to fully implement the changes associated with the renaming of the Fire Capital Fund to the Public Safety Capital Fund and the One Dollar ($1.00) fee increase, it was necessary for the City Council to amend Section 13 -236 and Section 13 -237 of the Code of Ordinances. On July 1, 2011, the City Council adopted Ordinance No. 991 amending Part 13, Public Safety, Sections 13 -236 and 13 -237 of the Owasso Code of Ordinances. The amendments included the following: ➢ Renamed the Fire Capital Fund as the Public Safety Capital Fund with provisions that the fund 'could be used to purchase apparatus, equipment or facilities, including improvements or repair to any of the foregoing, by the City of Owasso's Fire Department and Police Department. ➢ Increased the monthly fee assessed through water /sewer bills by One Dollar ($1.00) ➢ Revised the aVplicable percentage of revenue to be allocated between the Owasso Ambulance Service Fund, Owasso Ambulance Capital Fund, and the Public Safety Capital Fund. ➢ Included a two year "sunset" provision stating that the One Dollar ($1.00) fee increase shall terminate at the end of two (2) years unless extended by the City Council by ordinance. ➢ Provided that the monthly fee shall revert to the amount previously assessed through the water /sewer bill if the sunset provision is not extended in two (2) years by the City Council. EXTENSION RATIONALE: The Public Safety Capital Fund has resulted these past two years in an equitable distribution of capital funding that has enabled the Police Department to purchase five patrol vehicles and complete phase one (firing range) of the multi -use training facility. Having a dedicated funding source for equipment and facilities has proven to be a vital asset to the Police Department. pt It is important to note that the Public Safety Capital Fund is the only dedicated source of revenue for police operations. The Public Safety Capital Fund provides a consistent source of revenue refordless of changes in the economp. This stable source of fundin�o�KOL*lggo-koauom;-Nv*fo*,IkT anof her economic downturn. 6taff recommends the adoption of Ordinance No. 1021 extending indefinitely the term of f[-;-e77 One Dollar ($1.00) fee increase that resulted in the combination of the Fire Capital Fund with a new Police Capital Fund that was jointly named the Public Safety Capital Fund. ATTACHMENT: A. Ordinance No. 1021 Containing Amendments to Part 13, Public Safety, of the Owasso Code of Ordinances, Current Sections 13-236 and 13-237. W T a! � ORDINANCE NO. 1021 SECTION ONE: Part Thirteen' Public Safety, Chapter Two, Fire Department, of the Code of Ordinances of the City of Owasso, Oklahoma, 9haUbe amended msfollows: SECTION 13-236 FUNDING FOR AMBULANCE SERVICE AND PUBLIC SAFETY A. For onaoo within the corporate limits of the Cih/ receiving water service from the city or areas within the corporate limits of the city receiving only sanitary sewer service from the cih/, o water rate increase or o sewer rate increase, respectively, is established as follows: l. For every single hzmUv residence, whether same is of a permanent nature or movable manufactured housing, multi-family dwelling, commercial or indushia| establishment, as defined under the zoning code of the oi1v' there is hereby fee of Seven Lgollars ($7.W) per month per residence or establishment above-referenced, same tobecharged and collected ona monthly basis by the {]Voyso Public Works Authority usin the case of existing water, sewer and other utility charges. 2- Citizens within multi-family residential dwellings rnoy' to participate inthe onnbuknncm service provided for herein' subscribe to the ornbu|onoy service for u monthly fee of Seven Dollars ($7.O@). such payable not less than annually. Those citizens residing within such multi-family residential dwellings, not subaohbing to the ambulance service provided for herein, shall be charged for emergency or non- emergency medical service based on the existing fee schedule thereof. B. For areas outside corporate limits o subscription fee is established. Any person residing within the service area above designated, desirous of subscribing to the ambulance service for the benefit of the person or the person's household members, whether same be temporary or permanent, may do so upon the payment of m subscription fee of Ten Dollars ($10.00 per month' if such person is connected to the Owosso water and/or sewer system, or One Hundred Twenty DnUom ($120.00} per year if such person is not connected tm the water and/or sewer system. a • I - &FAINVAMOIS • �k;;' isi ii:'l SECTION THREE (3): SEVERABILITY If any part or parts o ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FOUR (4): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. PQ 1! 0 SECTION FIVE (5): CODIFICATION The City of Owasso Code of Ordinances is hereby amended as shown above an* codified in Part 13, Chapter 2, Sections 13-236 and 13-237. PASSED by the City Council of the City of Owasso, Oklahoma on the 2nd day of April, 2013. ATTEST: P" Sherry Bishop, City Clerk C� (SEAL) Ic APPROVED as to form: I M .M �.113 j T J; r.. r. M1p f l The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National Objectives: ➢ Provide benefit to low and moderate income persons ➢ Aid in the prevention or elimination of slums or blight ➢ Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living conditions in a definable geographic target area where at least 51 % of the occupied households /homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with CDBG funds must provide data indicating the percentage of low and moderate income beneficiaries. In the past, Owasso has utilized CDBG funds for numerous improvements to include sidewalks, features within Rayola Park, street repairs, and a major upgrade to the Owasso Skate Park. As a member of the Tulsa County Urban County CDBG program, the City of Owasso is eligible to apply for CDBG funds for the 2012 -13 funding cycle. INCOG has provided staff with the application for the 2012 -13 CDBG funding cycle, which indicates the City will receiv'd $105,358 and requires no local match. PUBLIC INPUT: On March 7, 2013 a public workshop was held at the Owasso Community Center to educate citizens about the CDBG program and solicit input for potential projects. Eight citizens were in attendance at the meeting, including two City Councilors. ---------------- I i 11-7110,11KE-1 i i 011,11,11 il!!!l!llll lq• i�l /M The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The purpose of this Application Guidance is to provide assistance in preparing a Community Development Block Grant- Metro City application for the FY2013 Tulsa County CDBG Urban County Program. Eligible Entities Cities included in the Tulsa County CDBG Urban County Metro City designation, the funding allocation to the city, and the percentage of low and moderate income population for each is listed below: �srrsrfrr Street, Claudia Brierre ,04 Tulsa, OK r « - « « Threshold Requirements for FY2014Metro City Applications Clue to l- UD'S desire for all Entitlements to dramatically increase their expenditure rates, the following new expenditure criteria have been established and will be implemented for the FY2014 Application cycle. To submit an application for FY 014, communities with open Nostra, City contracts must comply with the following Threshold Requirements: 100% of 2010 grant expended; 100% of 2011 grant expended; 50% of 2012 grant expended. If the above expenditure requirements have not been met by April 1, 2014, the community will not be allowed to submit an application, and their allocation will be re- allocated to eligible Urban County members. z Guidgoce Community Develcpmant Block Grant (CDBG) 2013 Tulsa County Urb$n County Page 1 pf 6 Allocation Low/Mod Amount Population Broken Arr 6 , Bixby $57,178 • Jenks $37,637 25.9 Owasso $105,358 30.2 Sand Springs $63,167 38.4 Sapulpa $122,221 49.0 Street, Claudia Brierre ,04 Tulsa, OK r « - « « Threshold Requirements for FY2014Metro City Applications Clue to l- UD'S desire for all Entitlements to dramatically increase their expenditure rates, the following new expenditure criteria have been established and will be implemented for the FY2014 Application cycle. To submit an application for FY 014, communities with open Nostra, City contracts must comply with the following Threshold Requirements: 100% of 2010 grant expended; 100% of 2011 grant expended; 50% of 2012 grant expended. If the above expenditure requirements have not been met by April 1, 2014, the community will not be allowed to submit an application, and their allocation will be re- allocated to eligible Urban County members. z Guidgoce Community Develcpmant Block Grant (CDBG) 2013 Tulsa County Urb$n County Page 1 pf 6 Isection One National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National objectives: • Provide benefit to low and moderate income persons. • Aid in the prevention or elimination of slums or blight. • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community. Most CDBG applicants qualify their project activities under the National Objective of benefit to low and moderate income persons. Applicants are cautioned that qualifying a project under slum or blight or urgent need is a difficult process that has very limited application and can only be used under special conditions and circumstances. Therefore, you are urged to qualify your proposal under benefit to low and moderate income persons. Applicants who qualify a proposal using slum and blight or urgent need must receive guidance and approval from INCOG. To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living condition in a definable geographic target area where at least 51 % of the occupied households /homes are of low and moderate income families. Low and moderate income - families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant(CDBG) dollars claiming the National Objective of benefit to low and moderate income persons, must provide data indicating the percentage of low and moderate income beneficiaries. Application Criteria 1. No matching funds are required. 2. No administration expenses will be funded with CDBG funds. 3. Engineering is a permissible use of CDBG funds. Guidance Cgnmunity DdJelgpment Block Grant (CDBG) 2013 Tulsa County Urban County Page 2 of 6 4. Income surveys of the project target area must be conducted. The use of Census Tract or Block Group data to document the percentage of low and moderate income beneficiaries for any CDBG funded activity should receive prior INCOG review and approval. 5. Applicants must hold an application phase Public Hearing informing citizens of the proposed project and submit documentation of the Public Hearing with this application. Notice must be given at least 7 days prior to the public hearing by publication in jurisdiction newspapers; or by posting at city halls. Acceptable documentation consists of the affidavit of publication or a copy of the newspaper article announcing the public hearing, or copy of certified posted notice. Tulsa County has prepared a Citizen Participation Plan on behalf of the Urban County communities; therefore, the individual community does not need to prepare a full Citizen Participation plan. 6. Specific projects identified in the application must have cost estimates derived from professional sources. Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to vrork in Oklahoma. For other types of projects,,c professional cost estimates may be derived from architects, engineers, vendors, construction companies, or appropriate personnel qualified to make such estimates. Use of Funds The CDBG Program funds a broad array of projects and activities including but not limited to the following: • Water and wastewater system improvements • Solid waste • Fire protection • Streets • Neighborhood Parks • Housing activities including construction, emergency repair, rehabilitation • Acquisition of real property for eligible public purposes • Clearance, demolition and removal of buildings and improvements • Senior citizen centers • Gas and electrical system improvements • Removal of architectural barriers associated with handicapped areas • Storm water drainage improvements • Economic Development • Social services- (City of Broken Arrow only) Guidance regarding eligibility requirements can be found in 24CFR 570.201 of the Federal Housing and Community Development Act of 1974, as amended. Guidance Community Development Block Grant (CDBG) 2013 Tulsa Corjnty UrbW1 County Pape 3 of 6 Proposal Guidance Applicants are encouraged to contact the staff persons listed below with questions regarding program requirements, project conceptualization, or any portion of the Application Packet and /or Guidelines. Claudia Brierre 579 -9431 Barbara Albritton 579 -9420 Steve Boettcher 579 -9453 Guidance Community Development Block Grant (CDBG) 2013 Tulsa County Urbw County Page 4 of 6 Required Application Documents 1. Application Summary This form contains information about the specific project and includes a certification from the local government attesting to the accuracy and completeness of the application. The certification form must be completed and signed by the chief elected official of the local government. 2. Line Item Budget (Application Form Attachment A) The description of project activities along with a budget (form provided as Attachment A) should be as specific as possible as they will form the basis of your contract. This Budget should match Professional Cost Estimates submitted with the application. 3. Direct Project Beneficiary Income Survey (Survey Summary Form Attachment B) Income surveys for each proposed CDBG funded activity are a requirement unless using census tract or block group data. Determination of project beneficiaries: City -wide- An activity which will serve the entire city (such as wastewater - treatment), provided that the city has a low and moderate income percentage at or above 51 %. If the LMI percentage is below 51 %, an income survey with a 75% response rate must be provided. Area benefit- An activity which benefits all the residents in a particular area where at least 51 percent of the residents are low and moderate income persons. Examples would include resurfacing of a collector street or construction of a fire department substation. Direct benefit- An activity which requires information on household size and income so that it is evident that at least 51 percent of the clientele are persons whose household income does not exceed the low and moderate income limit; or an activity which has income eligibility requirements which limit the activity exclusively to low and moderate income persons. Presumed benefit- Benefit a clientele that is generally presumed to be principally low and moderate income persons. Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit 51 percent low- and moderate - income persons: abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Guidance Cd?nmunity Devopmant Block Grant (CDBG) 263 Tulsa County Urban County Page 5 Of 6 Guidelines to identify specific beneficiaries for various activities: • Water or Wastewater Line Replacement or Rehabilitation. Those households directly tapped to or receiving improved service from the lines. Generally, beneficiaries are considered those persons residing in houses who receive their water through new, replaced or upgraded lines, or houses that discharge sewage into or through an improved collection line or main en route to the treatment plant. • New Wastewater or Water Extensions to Previously Un -served Areas. The households /homes that will actually be connected to the wastewater or water line extensions. Service to newly- constructed subdivisions will not be funded due to environmental review requirements. • Flood and Drainage Improvements. Households /homes within the recognized drainage basin. • Fire Protection. Households /homes (buildings, vehicles and equipment) residing within the response area of the fire station; or using actual residential calls made by a fire station over the prior 12 month period, conduct a survey of those residences obtaining no less than 75% response rate. • Senior Citizen Centers and Community Centers. Households /homes within the designated service area of the proposed center. If there is only one center in the community, the service area can be considered to be the entire community. If there is more than one center, then the Applicant must delineate the service area of each center. Senior Citizen Centers are presumed to benefit low and moderate income persons. • Demolition /Clearance /Removal of Junk and Debris and /or Abandoned Inoperative Vehicles. Households /homes within the geographic area designated to receive the focus of the demolition, clearance and /or removal activities. Typically, the properties located within the geographic area designated to receive the demolition /removal activities are considered to be beneficiaries. • Provision of Accessibility for the Handicapped to Public Buildings. The households /homes within the geographic area that receive services from the assisted public building(s). Providing handicapped access to a city hall would provide benefit to the households /homes in the entire city. Proposed handicapped access activities in connection with limited clientele facilities are presumed to benefit low and moderate income persons. • Street Improvements /Sidewalk Improvements. The households /homes that have at least one property line abutting the improvement. Guidance Cgnmunity DevelMnent Block Grant (CDBG) 2013 Tulsa County Urban County Page 6 Of 6 4. Idencation of Other Project Funding Sources (Application Form Attachment C) Match and leverage are not required for the grant, but should be identified if 2pplicable to the project. 6. Applicant Resolution (Application Form Attachment E) Applications must include a Resolution passed • the governing body requesting CDBG assistance from the Tulsa County Urban County program. A sample Resolution is provided as Attachment E of the application. GLddWce .�: Community Devek)pnent Block Grant (CDBG) 2013 Tulsa County Urb4i Cqunty Page 7 of 6 65 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Clerk Ms. Sherry Bisho 2 ltyf Name of Staff Contact Karl Fritschen, AICP Phone Number 918.376.1545 E-mail kfritschenoci!yofowasso.com 3 Project Title, Detail9d Description of Project (Attach additional detail as needed. Provide'Map) New Playground Equipnient in Rayola Park _(See Aftachnwnt F.1 For the 2013 CDBG funding cycle, the City of Owasso will utilize the funds to replace the outdated individual playground pieces at Rayola Park, with one consolidated modern playground structure. The project will also include a "pour in play" system for the playground surface bordered with a concrete curb. The project cost will be shared with local government funds. 4. Number of population served: 1,821 111111111 — ---------------- . ..... x Census Tract/Block Group # 58.01/2,3,4 x Household Income Survey 58.01/3 5 Project Budget Summary: CDBG Funds $ 105,358 Other Sources City of Owasso $ 92,000 Total $ 197,358 ApplMatim Community Development Block Grant (CDBG) 2013 Tulsa County Urban C6unty Page 1 at 2 t K01:2,VA 14 L' 1119 :1 ICON ZT11 Z III 0111 1 : APPLICATION CERTIFICATION I The Applicant hereby certifies that all of the information contained in this application for community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County/HUD during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. Doug Bonebrake, Mayor (Type) Name and Title of Chief Elected Official x Signature of Chief Elected Official State of Oklahoma County of Attest: [S E A Q Subscribed and sworn to before me 9 20_. Clerk Applisaboin Community Developmat Block Grant (CDBG) 2013 Tulsa CQunty Urbw County Page 2 of 2 Date COMMUNITY DEVELOPMENT BLOCK GRANT (CDBJ 2013 TULSA COUNTY URBAN COUNTY BUDGET Name of Applicant: City of Owasso ATTACHMENT A Playground equipment $76,480.00 $ $76,480.5-0 Installation $22,500.00 $22,500.00 Pour in play and base $6,378.00 $83,492.00 $89,870.00 Concrete border $8,500.00 $8,500.00 $197,350.00 $ Total Construction Activity Professional & Non Construction Engineering/Architect Funds $ ]Inspection Funds Other: Survey Other: Publishing $ $ $ $ Total Professional & Non Const. Administrative Costs Public Administrative Funds $ ------- $ Direct Administrative Funds $ - - - - - -- Total Administrative Costs $ $ $ Total Project Costs $105,358.00 $91,992.00 $197,350.00 2013 Tulsa County CDBG Urbam County If additional is space needed, attach additional sheet(s) Budgqt Activity Name: I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City-wide Low andMbderate income Level (For use only when projects are Of City -Wirier hpnafif Commission No. 20 _. MY Commission expires 1322�= 1�111 to] i V = y moil] INDENTIFICATION OF OTHER PROJECT SOURCES participation, (loans, grants, Other sources and amount of project =11 IMSISEMEMS Agency Wrposewr Amount Present Status Comment $ I x Chief Elected Signature Other Funding Sources — Attachment C Community Development Black Gr9Vt 2013 Tulsa County Urban County Page 1 of 1 R- M •' a Attach Certified Professional Cost Estimates /Engineering Report (where applicable) a° r PLAY BY DESIGN, INC 3619 E 105"' st Tulsa,Ok 74137 918 - 809 -2293 918 - 298 -4898 fax playbydesigninc @hotmail.com VENDOR: PLAY BY DESIGN INC CHERYL SUMMERS QUOTE NO: DATE: January 3, 2012 CUSTOMER ID: a, SHIP TO: RAYOLA PARK OWASSO, OK r° x ra n t SHIPPING METHOD Q v ITEM # VIII VIII II III �I .. II AS III IIIIIIIIIII�IREQUIRED Al Q v ITEM # DESCRIPTION JOB UNIT PRICE LINE TOTAL 1.90 wow large playground $ 76,480.00 2 bay swing Installation $ 22,500.00 pip and concrete base $ 89,870.00 concrete border $ 8,5@0.00 SUBTOTAL $ 197,350. 1. Please Send two copies of ywr invoice. 2. Enter this rder in accddancE with the prices, terms, delivery nRthod, and NO TAX INCLUDED specificitions listed above. TOTAL 3. Plase notifiy us immediRety if you are Onable to shipils specifiRH. 4. Send all corres deuce to: CHERYL SUMNERS - PLAY BY DESIGN, INC 3619 E 105TH S T v TULSA,OK 74137 918- 809 -2293 918-298-4998 FAX Authorized by custoan, pate Al ATTACHMENT E COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2013 TULSA COUNTY URBAN COUNTY RESOLUTION 2013 -07 WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93 -383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG'), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate - income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2012 -2013; and, NOW THEREFORE, BE IT RESOLVED by the City of Owasso, City Council that the City of Owasso desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED by the City of Owasso, City Council that the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. ADOPTED this day of April 2, 2013, at a (regularly or specially) scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001). = Mayor Doug Bonebrake (Type) Name and Title of Chief Elected Official Signature of Chief Elected Official Attest: Subscribed and sworn to before me Clerk Signature 2013 (SEAL) Attachment F 2013 Project Selection - Rayola Park Playground Upgrades . Rayola Park, the oldest park in Owasso, lies within the CDBG qualifying area. By virtues of its location, the Park serves the recreational needs of the citizens in older areas of Owasso. CDBG funds spent have been spent in the park in the past for elements such as the splash pad, restroom, walking trail, and the weirs along the small creek. However, the playground equipment used by the children in the qualifying area has become antiquated, unsafe and uninviting. Today's playgrounds are far different from the equipment found in the park and contain many features that offer creative and active play beyond just a swing set or slide. Additionally, the separate components that are currently in the park don't serve to promote social interaction and creative play among children. Most of the other parks in the community, public and private, have playgrounds that are far more inviting and interesting to children. The City of Owasso believes it is time to upgrade the playground features at Rayola Park, building upon the past successes of the other improvements made in the Park. For the 2013 CDBG funds, Owasso proposes to replace the individual playground components with a consolidated single large playground structure with shade elements and a pour -in -play base. This project was selected for the reasons outlined below: Rayola Park, which lies within the CDBG qualifying area, is lacking in terms of modern playground equipment. The existing playground is composed of individual playground equipment pieces that are over 30 years old. Some of this equipment is becoming unsafe and the wood chip play surfaces need constant replacing, The proposed playground surface will also utilize what is known as "pour in play ", which is a rubberized surface that is permanent and requires no mulch, thus reducing long term maintenance costs. Below are pictures of the existing pieces of equipment that are proposed to be replaced. Currently, the only playground that is comparable to the proposed project is Funtastic Island, a playground located 4 miles to the north in the Owasso Sports Park. For children who reside in the qualifying census tracts around Rayola Park, this creates an inequity of available recreational options. Implementation of this project will "bookend" the community in terms of providing quality playgrounds in both the north and south sides of Owasso. The project also strongly supports the visions cast by the Quality of Life Initiative plan adopted by the City Council in April 2011. Below is a representative example of what the new playground feature might look like upon completion. f "P - �I I �}t I rA J1. ®, lily IN .l t ��` _ —� _ ,,,e ® �' - Irra 1■ ®® IB rrr ®..w ® ®r,r� - yymit og ®® Owasso Lake a ® —• ®® ilriiin ®: F ® � � ®; : * t �, n� _' � �ri` ®; ■into __ ®= •— ® —a - ®) oil OEM 1 M Project Location Boom [fill ' Iy!�:: .� ®q+a' ®® ® o — IN I OWN 0 MIAMOM Ad �� ®111 ■a. Viii `iit .i_ .`!�. ,0 ►•. •i ■. . } s .. a f I ®�_ 1II1 �.® ®,roll s® ■. ® -� s tr IIR 111111 ■ ■�,r . llMln tll� . ■ j, ; Irw as `il It y Irk NO 'I ■ L ® 41 0a.. ®■ Site Plan j W. wx PLA%WC? SCA Mb) YMCA I City of Owasso CDBG Qualifying Area Al I� F i TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief IrTz�i��C�l�.]T�• C BACKGROUND: In July 2005, the City of Owasso Fire Department entered into an agreement with the Oklahoma Department of Homeland Security (ODHS) to serve as a resource deployment location for a regional hazardous materials response trailer. As part of the agreement, the fire department provides response to hazardous materials incidents within Tulsa County (when requested), and ODHS provides the fire department with the trailer and all the necessary equipment, which the fire department is able to use to meet its local response needs. The trailer and all associated equipment were provided to the City of Owasso through a 100% federally funded grant. CURRENTLYi After many years of use, some of the equipment has deteriorated and is unserviceable. The condition of these items limits the operational effectiveness of the associated emergency services. Some of the items in need of replacement or repair include: personal protective hazardous materials clothing and a portable water heater. ODHS has agreed to fund the replacement and repair of the unserviceable equipment. FUNDING: The replacement process requires the use of ODHS grant resources to fund equipment purchases. Fire department staff submitted grant applications requesting the replacement or repair of the damaged and /or unserviceable items. In early March, fire administrators received notification that ODHS had approved the grant application to fund 100% of the cost for these items. The fire department was awarded a grant for $2,422.88 for the replacement of six sets of personal protective hazardous materials clothing and the repair of the portable water heater. RECOMMENDATION: Staff recommends acceptance of the Oklahoma Department of Homeland Security grant in the total amount of $2,422.88, and approval of a supplemental appropriation for the Fire Services Budget, increasing estimated revenues and appropriation for expenditures by $2,423. W; FY }. TO: The Honorable Mayor and City Counc City of Owasso FROM: Christopher A. Garrett ' Fire Chief DATE: March 29, 2013 BACKGROUND: During FY2012, fire administrators determined that the 2004 ambulance should be replaced with a new ambulance during FY2013' Ambulance bid proposal packages were mailed to seventeen prospective bidders. Each vendor had the opportunity to submit up to three proposals, dependent upon the product they could deliver to the purchaser. On October 30, 2012 bids were opened, with four vendors submitting letters of no bid for each of the three proposals. One bid for the chassis only was submitted; three bids for the module only and three bids for the chassis and module combination were received. Fire administrators determined that using the one bid from Frontier International for the chassis only, in combination with the bid from Excellance, Incorporated for the ambulance module, was the most cost efficient and best option for the City of Owasso. On December 18, 2012 staff recommended and City Council approved the purchase of: One (1) ,new ambulance chassis from Frontier International Trucks of Tulsa, Oklahoma in the amount of $ 58,412.96 and One (1) new ambulance module from Excellance Incorporated of Madison, Alabama in the amount of $ 186,128.88 for a total cost of $ 244,541.84. CHASSIS ENGINEERING: Following the award of bid for the chassis, the sales representative for Frontier International forwarded the fire department's ambulance chassis specifications to engineers at International Trucks —the chassis rrl'anufacturer —for review and engineering. Over the last few months, the manufacturer's engineers worked with Excellance, Incorporated's staff and fire department administrators on final engineering design. During this process, it was determined that some items that were previously unknown during the specification development process would be necessary on the chassis. To ensure that the chassis could be utilized for the ambulance module, the chassis frame would need to be lengthened and the following items would need to be installed: air horns, additional leveling valve on the rear air ride suspension, automatic tire chains, ping air tanks, extended right side exhaust pipe, and an auxiliary air tank. Without these items, all the parties agree that the ambulance module cannot be mounted on the chassis and a functional ambulance cannot be delivered to the City of Owasso. REBIDDING THE CHASSIS: In reviewing the modifications and additional items required to ensure the new chassis is engineered appropriately, fire department administrators believe that the content of the bid I WORM Fire Department administrators analyzed the current furld balance and projected futurit� revenues and expenditures for the Ambulance Capital Fund. Staff determined that the fire department can pay the cost of the additional items without impacting anticipated purchases included in the long fi Ambulance Capital Fund Plan. W Staff recommends the cancellation of the bid award to Frontier International for a new ambulance chassis in the amount of $ 58,412.96 and approving solicitation for new bids. UNNUTOISFIT114 } M, .7 M • Wheel Base /Cab to Axle 179 "/104.60" frame length t 1 f All ambulance chassis' from any manufacturer have to be modified to allow specific size ambulance modules to be mounted to the chassis frame. The truck chassis manufacturing engineers have determined that in order to achieve a frame length of 179 "/104.60 ", additional frame cross members and a longer than originally specified frame will be necessary. The exact to a tenth of an inch frame length is necessary for the proper pairing of the chassis to module. Air horns are installed by a manufacturer authorized up- fitter company. The up- fitter company mounts items that cannot be installed during the original manufacturer build processes. These air horns provide high decimal sounds to aid in alerting automobile traffic of an emergency vehicle in route to an incident. These were not included on the original chassis due to the chassis and module bids being separate. • Additional leveling valve on the rear air ride suspension The chassis requires an air ride suspension to help smooth the ride quality and provide a suitable transport of the patient in the module. Due to the weight of the on -board oxygen cylinder on one side of the vehicle the addition of a leveling valve will allow the independent adjustment of the air ride system in order toy provide side to side leveling of the module, thus decreasing suspension maintenance due to unequal weight distribution. • Ping tanks These tanks are necessary to provide a smooth air ride suspension quality. When the rear tires encounter holes or bumps in the roadway, air within the closed air ride suspension system is either compressed or expands. Due to the closed nature of the system and physics, air reservoir tanks or more commonly referred to as ping tanks provide an auxiliary location for the movement of air and associated physical forces created within the air system. /� � * � Auxiliary air tank with check valve Due to increased volume of air within the air ride suspension system, with the addition of ping tanks, an additional high pressure air tank is required. Without this addition the volume of air will not be adequate to operate the system properly and a poor ride quality will be experienced bm the occupants and patient. � Automatic tire chain system Automatic tire chains systems are installed by a manufacturer authorized um-fitter company. The chain system provides for the immediate deployment andstow/ageoftire chains during snow events. While responding to an emergency, if the driver believes the ambulance is losing drive axle traction, with the activation of the system by an electronic switch, time chains are deployed between the dnas and roadway. This allows » the ambulance to continue moving without the need to stop and manually install tire chains. This ensures the quick and reliable emergency response of ambulances during snowfall events. » �N M F., 4 V ° i SPEAKER SIGN -IN SHEET Please print your name if you desire to address the Council on an agenda item. Please note that all presentations are limited to three (3) minutes. Name Agenda Item # CA c S e �. �c� c c�'l 2. 3. 11 5. 6. 7. 9. 10. 11. 12. 13. 14. 15.