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Home My WebLink About2013.04.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: April 16, 2013 TIME: 6:30 p.m. Le i' PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City r nd posted at City Hall at 6:00 p.m. on Friday, April 12, 2013. ISM Sherry sFio 1 y erk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for, approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the April 2, 2013 Regular Meeting and the April 9, 2013 Work Session Attachment # 3-A B. Approval of Claims Attachment # 3-B C. Receipt of the Monthly Budget Status Report Attachment # 3-C 4. Consideration and appropriate action relating to itemg removed from the Consent Agenda 5. Report from OPGA Manager A. Bailey Ranch Golf Club Monthly Status Report 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 2, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, April 2, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on March 29, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:05 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Patrick Ross, Trustee Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee A. Approval of Minutes of the March 19, 2013 Regular Meeting B. Approval of Claims Dr. Kelley moved, seconded by s. Moberly, to approve the Consent Agenda with claims totaling $20,732.38. Also incl lded for review were the payroll payment reports for 3/23/2013. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None M Motion carried 4-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REOV FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report 31 Doug Bonebrake, Chairman Ashley Hickman, Minute Clerk w fy% Tk R OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 9, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 9, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, April 5, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT Doug Bonebrake, Mayor/Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee ABSENT Chris Kelley, Vice Mayor/Vice Chairman A quorum was declared present ITEM 2: DISCUSSION RELATING TO THE CODE OF ORDINANCES, PART 2, CHAPTER 4, SECTION 2- 411(2), ITEMS PREVIOUSLY VOTED ON BY COUNCIL Julie Lombardi presented an overview of the ordinance regarding items previously voted on by Council. ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Ranch Creek Sewer Interceptor Project - OWRB Loan Application B. Elm Creek Sewer Interceptor Assessment Area - Amended Ordinance/Resolution A. Recreational Trails - Grant Application Bronce Stephenson presented item A, Recreational Trails - Grant Application, and discussion was held. It was further explained that this item will be placed on the April 16, 2013 agenda. City CouncillOPWAIOPGA April 9, 2013 Z ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS Mr. Brown moved for adjournment, seconded by s. Moberly. YEA: Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 4-0 Meeting adjourned at 7:40 Doug Bonebrake, Mayor/Chairman JUNUFM M. J'ever,s, LJt:'F3uly <,Aly t,-IeFK Y 51 11-3 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description a went Amount OPGA JPMORGAN CHASE BANK WALMART-FOOD 49.46 JPMORGAN CHASE BANK SYSCO-FOOD 1,235.02 JPMORGAN CHASE BANK CLEVELAND-MERCHANIDSE 324.39 JPMORGAN CHASE BANK CLEVELAND-MERCHANDISE 294.41 JPMORGAN CHASE BANK COBRA-PUMA-MERCHANDISE 1,099.95 JPMORGAN CHASE BANK PING-MERCHANDISE 119.01 JPMORGAN CHASE BANK PING-MERCHANDISE 109.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 342.90 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 311.76 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 478.00 JPMORGAN CHASE BANK ACUSHNEJ-MERCHANDISE 323.72 JPMORGAN CHASE BANK WALMART-FOOD 14.69 JPMORGAN CHASE BANK NIKE-MERCHANDISE 102.73 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 164.16 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 263.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 508.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,428.84 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 3,733.55 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 781.25 JPMORGAN CHASE BANK BUSHNELL-MERCHANDISE 1,457.14 JPMORGAN CHASE BANK WALMART-FOOD 42.41 JPMORGAN CHASE BANK ROSE IND-MERCHANDISE 54.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 234.47 JPMORGAN CHASE BANK SYSCO-FOOD 136.74 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 51.50 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 14.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 285.19 JPMORGAN CHASE BANK WALMART-FOOD - 128.74 JPMORGAN CHASE BANK WALMART-FOOD 25.10 JPMORGAN CHASE BANK WALMART-FOOD 7.68 JPMORGAN CHASE BANK ACUSHNET-WERCHANDISE 424.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,946.06 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 149.72 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,261.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 38.51 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 292.23 JPMORGAN CHASE BANK EXECUTIVE COFFEE-BEVERAGE 104.85 JPMORGAN CHASE BANK WAWART-FOOD 67.64 JPMORGAN CHASE BANK WALMART-FOOD 14.16 JPMORGAN CHASE BANK PUKKA-MERCHANDISE 575.00 JPMORGAN CHASE BANK PUKKA-MERCHANDISE 991.20 BGR DAILY ACCT. REIMB PETTY CASH 684.30 BGR DAILY ACCT. REIMB PETTY CASH 439.65 JPMORGAN CHASE BANK GIRT PLAINS-BEVERAGES 25.26 JPMORGAN CHASE BANK GRT PLAINS-BEVERAGE 280.05 Page 1 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description a ment Amount OPGA WESTERN GOLF INC MERCHANDISE 155.68 TOTAL OPGA 22,571.48 GOLF SHOP JPMORGAN CHASE BANK SHNET-UNIFORMS 253.50 JPMORGAN CHASE BANK J ACUSHNET-RANGE BALLS 2,716.56 JPMORGAN CHASE BANK FERS TOOLBOX-SUPPLIES 179.88 TOTAL GOLF SHOP 3,150.34 CART OPERATIONS JPMORGAN CHASE BANK LOWES-SMALL TOOL 18.96 JPMORGAN CHASE BANK CCP INDUSTRIES-SUPPLIES 200.65 TOTAL CART OPERATIONS ' 219.61 COURSE MAINT JPMORGAN CHASE BANK IBT-WHEEL BEARINGS 93.20 JPMORGAN CHASE BANK LOWES-SAWZALL BLADES 34.94 JPMMORGAN CHASE BANK PROF TURF-HYDR FILTER 85.61 JPMORGAN CHASE BANK SPECTRUTA-MOIST SENSOR 289.50 JPMORGAN CHASE BANK CLASSIC GOLF-TIE ROD ENDS 141.60 JPMORGAN CHASE BANK PROF TURF-GRINDING WHEEL 49.09 JFMORGAN CHASE BANK OREILLY-BELT 15.44 JPMORGAN CHASE BANK HD SUPPLY-PIPE 469.24 JPMORGAN CHASE BANK LUBER BROS-TENSION SPRING 59.49 JPMORGAN CHASE BANK LOWES-MATERIALS 9.11 JORGA~i$SE BANK _ LOYVES-WOODEN STAKES x42.85 JP ORGAN CHASE BANK WINFIELD-MARKING PAINT 228.61 JPMORGAN CHASE INK WINFIET-HERBICIDE J3.75 JPPoUGAN &ASE BANK HD SUPPLY-VAtVETOX EXT 115.85 JPMORGAN CHASE BANK PROF TURF-BEDKNIVES 141.57 JPMORGAN CHASE BANK LOWES-GABLE FOR SPRAYER 6.50 AT&T CONSOLIDATED PHONE BILL 80.06 JPMORGAN CHASE BANK MK RITTENHOUSE-PARTS 26.50 JPMORGAN CHASE BANK PRESTIGE FLAG-FLAGS 402.62 JFMORGAN CHASE BANK AMERICAN HOSE-AIR HOSE 30.40 JPMORGAN CHASE BANK LOWES-SIGN POSTS 31.96 JFMORGAN CHASE BANK P&K EQUIP-STARTER ROPE 8.00 JPMORGAN CHASE BANK PROF TURF-SHAFT ROLLER 80.71 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 STAND-BY PERSONNEL, INC AERIFICATION TEMP LABOR 1,528.62 RYAN ELLIOTT HASKINS REEL SHARPENING SERVICE 255.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 114.20 TWIN CITIES READY MIX, INC CART PATH REPAIRS 276.50 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 ■ Page 2 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description a ment Amouni COURSE MAINT UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 IJPMORGAN CHASE BANK ATWOODS-GOPHER TRAPS 11.59 TOTAL COURSE'MAINT 4,750.59 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 19.96 JPMORGAN CHASE BANK WALMART-SUPPLIES 21.83 JPMORGAN CHASE BANK WALMART-SUPPLIES 43.84 JPMORGAN CHASE BANK WALMART-SUPPLIES 19.74 JPMORGAN CHASE BANK SYSCO-SUPPLIES 658.87 TOTAL FOOD & BEV 'f A . A GOLF ADMIN JPMORGAN CHASE BANK MURPHY SANITARY-SUPPLIES 158.08 JPMORGAN CHASE BANK CLEAR CHANNEL-ADVERTISING 2,016.00 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 51.92 JPMORGAN CHASE BANK LOWES-TRASH CANS 41.40 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 391.80 SOUTH CENTRAL GOLF INC RADIO SPONSOR FEE 600.00 AT&T CONSOLIDATED PHONE BILL 304.50 TOTAL GOLF ADMIN 3,918.70 FUND GRAND TOTAL 35,374.9 OPGA GRAND TOTAL $35,374.96 0 Page 3 OASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04106113 Department Payroll Expenses Total Expenses Golf Shop Operations 1,899.54 3,110.63 Cart Operations 967.16 1,085.95 Golf Course Operations 6,888.66 10,488.05 Food & Beverage 3,154.57 3,993.28 General & Administration 3,232.22 4,740.72 FUND TOTAL 16,142.15 23,418.63 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of March 2013 and 2012 March 31, 2013 Month Year Percent To -Date To -Date Budget of Budget March 31, 2012 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 40,115 355,515 510,000 69.71% 35,952 317,535 463,500 68.51% Merchandise sales 13,950 102,748 165,000 62.27% 13,081 96,425 185,000 52.12% COS -- merchandise (10,941) (79,824) (124,000) 64.37% '• (10,179) (68,913) (140,000) 49.22% Food & beverage 11,722 115,748 178,000 65.03% 12,989 111,573 185,000 60.31% COS -- food & beverage (6,848) (59,567) (87,000) 68.47% (6,415) (59,804) (72,000) 83.06% Interest & other 1,719 18,830 18,700 100.69% 1,553 14,329 39,800 36.00% SUBTOTAL 49,716 453,449 660,700 68.63% 46,980 411,144 661,300 62.17% Transfer from General 50,000 200,000 250,000 80.00% - 3,270 3,600 90.83% TOTAL OPERATING REVENUES 910,700 71.75% 46,980 99,716 653,449 414,414 664,900 62.33% OPERATING EXPENSES: Personal services 50,804 488,293 668,600 73.03% 54,802 515,670 611,150 84.38% Materials & supplies 7,074 97,070 110,200 88.09% 2,863 103,983 101,160 102.79% Other services 10,665 121,067 131,900 91.79% 9,258 156,057 128,290 121.64% Capital outlay - 9,180 - - 24,224 24,300 99.69% Debt service - - - - - - TOTAL OPERATING EXPENSES 68,544 715,610 910,700 78.58% 66,923 799,934 864,900 92.49% 7 NET INCOME (LOSS) 31,172 (62,160) - 19,943) (385,520) (200,0