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2013.04.16_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL . TYPE OF MEETIA Regular DATE: April 16, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 12, 2013. , 'Az= Sherry Bishop, C(fy Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Mike Franz, Discovery Bible Fellowship 3. Flag Salute 4. Roll Call 5. Presentation of Employee of the Quarter 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to "be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the April 2, 2013 Regular Meeting and the April 9, 2013 Work Session Attachment # 6-A B. Approval of Claims Attachment # 6-B C. Receipt of the Monthly Budget Status Report Attachmerifi# 6-C Owasso City Council April 16, 2013 Page 2 Acceptance of Urban Engineering Agreements: The Reserve on Elm Creek: Paving, Storm Sewer, Sanitary Sewer, and Detention improvements; Baptist Children°s Home: Grading and paving for new building; SAHO: Site design services, water service line, sanitary sewer service line, grading and drainage improvements, and other aspects for the construction of the SAHO Veterinary Hospital Attachment # 6-D E. Approval to declare firearms and parts as surplus to the needs of the City of Owasso Attachment # 6-E Staff recommends approval of Resolution No. 2013-08, endorsing the submission of a Transportation Alternatives grant application to INCOG for the proposed Ranch Creek Trail. 10. Consideration and appropriate action relating to request forapproval to retain Cole Reed, P.C. as u ito for the fiscal year ending June 0, 2013 Linda Jones Attachment 10 Staff recommends acceptance of the Sports Park South Baseball 4-plex and approval of final payment in the amount of $61,804.97 to Penn Athletic Fields. Owasso City Council April 16,2013 Page 3 ,5 12. Consideration and appropriate action relating to the approval of Proposed l o T IP-a l Video Services Permit Agreement Julie Lombardi Attachment 12 ai Staff recommends renewal of the proposed IP-Enabled Video Services permit agreement with AT&T and authorization of the Mayor to execute the agreement and any ancillary Staff recommends approval of Ordinance No. 1022, enacting Section 17-304, Elm Creek Sewer Interceptor, and repealing Ordinance No. 596. 1 Adjournment Sr F. 9, 11 U. Report from i Manager 1 Report from i Attorney xr U x Iq OASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 2, 2013 The Owasso City Council met in regular session on Tuesday, April 2, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.. on Friday, March 29, 2011 ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30p.. ITEM 2 INVOCATION The invocation was offered by Pastor Bill Ascol of Bethel Baptist Church ITEM 3 FLAG SALUTE Councilor Moberly led the flag salute ITEM 4 ROLL CALL PRESENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Jeri Moberly, Councilor Charlie Brown, Councilor A quorum was declared present STAFF = Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Patrick Ross, Councilor Owasso City Council April 2, 2013 Mr. Brown requested item B, Claims, be removed from the consent agenda for separate consideration. Mr. Brown moved, seconded by Dr. Kelley to approve item A, Minutes and item C, Urban Engineering Agreements, of the consent agenda. YEA: Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Chief Garrett responded to questions relating to item B, Claims, on the consent agenda. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B, Claims, totaling $324,101.16 of the consent agenda. Also included for review were the self-insurance claims report and the payroll payment report for 312312013. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4-0 Warren Lehr presented the item recommending approval of Resolution No. 2013-06, amending the priority determination of projects eligible to be funded by proceeds of the third-penny sales tax, as recommended by the Capital Improvements Committee. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve Resolution No. 2013-06, as recommended. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4-0 Warren Lehr presented the item recommending approval of Ordinance No. 1021, removing the two (2) year expiration date for funding to the Public Safety Capital Fund and continuing the fee at the current rate. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve Ordinance No. 1021, as recommended. Owasso City Council April 2, 2013 YEA: Moberly, Kelley, Brown, Bonebrake NAY: None Motion carried 4-0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF RESOLUTION NO. 2013-07 AFFIRMING THE CITY'S PARTICIPATION IN THE TULSA URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FACILITATING A COOPERATION AGREEMENT AND AUTHORIZING THE MAYOR TO EXECUTE PROJECT APPLICATION DOCUMENTS Bronce Stephenson presented the item recommending approval of Resolution 2013-07 which facilitates CDBG funding for new playground equipment at Rayola Park. One citizen spoke on this item asking for consideration of a permanent structure for the Farmer's Market with future funding. After discussion, Mr. Brown moved, seconded by Dr. Kelley, to approve Resolution No. 2013-07, as recommended. YEA: Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 4-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF A GRANT FROM OKLAHOMA DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $2,422.88 AND APPROVAL OF A SUPPLEMENTAL APPROPRIATION FOR THE FIRE SERVICES BUDGET, INCREASING ESTIMATED REVENUES AND APPROPRIATION FOR EXPENDITURES BY $2,423 Chief Garrett presented the item recommending acceptance of the grant and approval of a budget amendment. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the budget amendment, as recommended. YEA: Moberly, Kelley, Brown, Bonebrake NAY: None Motion carried 4-0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION TO VOID THE CONTRACT FOR THE PURCHASE OF A NEW AMBULANCE CHASSIS AND APPROVAL TO REBID Chief Garrett presented the item recommending the contract approved on December 18, 2012 for the purchase of a new ambulance chassis be voided and approval of the solicitation for new bids. After discussion, Mr. Brown moved, seconded by Ms. Moberly, to void the approved contract and approve solicitation for new bids. YEA: Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 4-0 Owasso City Council April 2, 2013 Councilor Brown requested this item be placed on the agenda. City Attorney, Julie Lombardi recommended the item be tabled to a future date due to pending legal action, including Federal Civil Rights violations, relating to the denial of three (3) plats on March 19, 2013 at the Regular Meeting. Ms. Moberly, moved, seconded by Mayor Bonebrake, to table the item to the May 7, 2013 meeting. YEA Kelley, Moberly, Bonebrake NAY: Brown Motion carried 3-1 ITEM 15 REPORT FROM CITY MANAGER Rodney Ray shared that Officer Jonathan Foyil was chosen to sing the National Anthem during Police Week at the National Law Enforcement Officers Memorial in Washington D.C. Roger Stevens presented the monthly Public Works Status Report. Larry Langford presented an update on Youth Sports Contracts. Rodney Ray announced: • Free Landfill Day on April 13, 2013, 7:00 a.m. to 2:00 p.. Coupons are available at City Hall, Public Works building, and QT. • Owasso Community Foundation approved six (b) grants from submitted applications for neighborhood beautification. ,E,, Rodney Ray gave the City Council copies of the three (3) appeals filed in District Court relating to the denial of final plats for Maple Glen III, SAHO, and Saimilan Subdivision. The city will file responses in these appeals in a timely manner. Julie Lombardi informed the Council that the city had received a demand letter claiming possible civil rights violations based on the denial of three final plats at the March 19, 2013 City Council meeting. An open records request has been submitted as well. Ms. Lombardi will send litigation hold documents advising the Council and city staff to preserve any form of communication, including emails and phone texts regarding pending litigation. Mayor Bonebrake asked for a discussion item to be placed on the April 9 agenda to review the policy concerning the time frame for items to be brought back before the Council for approval. ITEM 17 REPORT FROM CITY COUNCILORS Mayor Bonebrake announced the Neighborhood Leadership Conference on April 13 and Owasso CARES Day on April 27. ITEM 18 NEW BUSINESS None Owasso City Council ITEM 19 ADJOURNMENT Ms. Moberly moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 4-0 and the meeting was adjourned at 8:04 p.m. April 2, 2013 Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk x M P OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 9, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 9, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, April 5, 2013. A quorum was declared present ITEM 2: DISCUSSION RELATING TO THE CODE OF ORDINANCES, PART 2, CHAPTER 4, SECTION 2- 411(H), ITEMS PREVIOUSLY VOTED ON BY COUNCIL Julie Lombardi presented an overview of the ordinance regarding items previously voted on by Council. ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Ranch Creek Sewer Interceptor Project - OWRB Loan Application B. Elm Creek Sewer Interceptor Assessment Area - Amended Ordinance/Resolution A. Recreational Trails - Grant Application Bronce Stephenson presented item A, Recreational Trails - Grant Application, and discussion was held. It was further explained that this item will be placed on the April 16, 2013 agenda. Owasso City Council/OPWAIOPGA April 9, 2013 ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS Mr. Brown moved for adjournment, seconded by s. Moberly. YEA: Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 4-0 Meeting adjourned at 7:40 p.m. Doug Bonebrake, Mayor/Chairman JUIIUHrl IVI. 31eVer15, vePuTy <.ITy UerK Claims List 4/16/2013 Bud et Unit Title Vendor Name Payable Description a meet Amounl GENERAL TREASURER PETTY CASH TRAP REFUND/HARRIS 40.00 TREASURER PETTY CASH ECON SUMMIT OVERPYMT 50.00 AEP/PSO STREET LIGHTS 15.06 TREASURER PETTY CASH OC REFUND/HELM 100.00 TREASURER PETTY CASH OC REFUND/JAHAN 100.00 TREASURER PETTY CASH LIAB EVID #20130356/CASON 277.00 TREASURER PETTY CASH CC REFUND/BROWN 50.00 TREASURER PETTY CASH CC REFUND/HAYES 100.00 TOTAL GENERAL 732.06 MUNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 280.00 TOTAL MUNICIPAL COURT 28700 MANAGERIAL JPMORGAN CHASE BANK EETING EXPENSE 30.61 JPMORGAN CHASE BANK FIESTA MART-FUEL 57.01 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 8.54 _ JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 3.99 JPMORGAN CHASE BANK KUM & GO-FUEL 54.05 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 14.23 WAL-MART CORP SAM6 CLUB 77150903608 OPERATING SUPPLIES 17.22 JPMORGAN CHASE BANK COMMUNITY RELATIONS 94.80 TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 TREASURER PETTY CASH MILEAGE REIMB/STEVENS 155.94 JPMORGAN CHASE BANK MEETING EXPENSE 41.21 JPMORGAN CHASE BANK MEETING EXPENSE 42.84 JPMORGAN CHASE BANK EETING EXPENSE 33.07 JPMORGAN CHASE BANK MEETING EXPENSE 33.13 JPMORGAN CHASE BANK MEETING EXPENSE 21.40 JPMORGAN CHASE BANK MEETING EXPENSE 28.27 JPMORGAN CHASE BANK MEETING EXPENSE 21.22 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 40.90 JPMORGAN CHASE BANK PIKEPASS FEES 1.30 JPMORGAN CHASE BANK EETING EXPENSE 40.21 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 43.36 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 41.66 TOTAL MANAGERIAL 836.16 FINANCE FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 29.97 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 33.33 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 19.96 TREASURER PETTY CASH GFOAO DUES/JONES 25.00 CCH INCORPORATED GOVERNMENTAL GAAP GUIDE 279.98 CRAWFORD & ASSOCIATES, P.C. PROFESSIONAL SERVICES 1,200.00 TREASURER PETTY CASH GFOA DUES/JONES 190.00 Page 1 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description Pa ment Amouni TOTAL FINANCE 1,778.241 UMAN RESOURCES AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS FOR NEW 369.70 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 240.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE EMPLOYMENT DRUG SCREE 125.00 GREENWOOD PERFORMANCE SYSTEMS INC ASST CM EVAL 1,275.00 MCAFEE & TAFT LEGAL FEES 90.00 MCAFEE & TAFT LEGAL-DENTON 136.50 JPMORGAN CHASE BANK MEETING EXPENSE 56.68 I JPMORGAN CHASE BANK MEETING EXPENSE 4.72 JPMORGAN CHASE BANK USPS-SHIPPING 19.95 JPMORGAN CHASE BANK MEETING EXPENSE 10.84 JPMORGAN CHASE BANK CHARACTER INITIATIVE 39.80 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 14.76 TOTAL HUMAN RESOURCES 2,382.95 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 163.20 TOTAL HR -CHARACTER INITIATIVE 163.20 RA ENT- TULSA COUNTY ELECTION BOARD 2013 COUNCIL ELECTION 10,031.82 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 AT&T CONSOLIDATED PHONE BILL 768.51 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 59.98 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY COPIER MAINT AGMT 360.00 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 149.95 JPMORGAN CHASE BANK NAT'L WASTE-REFUSE SERV 141.71 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 813.42 CINTAS CORPORATION CARPET CLEANING 47.71 . TULSA COUNTY CLERK FILING FEES 58.00 XEROX CORPORATION COPIER SERVICE 699.96 RICOH USA, INC. COPIER SERVICE 86.20 RICOH USA, INC. COPIER SERVICE 199.49 RICOH USA, INC. COPIER SERVICE 199.49 RICOH USA, INC. COPIER SERVICE 199.49 RICOH USA, INC. COPIER SERVICE 199.49 HEARTLAND CONSULTING, INC CONSULTING SERVICES FY13 10,500.00 TOTAL GENERAL GOVERNMENT 29,454.52 ,COMMUNITY DEVELOPMENT CITY GARAGE LABORIOVERHEAD - MARCH, 2 150.00 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 204.09 VERIZON WIRELESS WIRELESS CONNECTION 76.02 JPMORGAN CHASE BANK CDBG MEETING EXP SUPPLIES 15.71 Page 2 Claims List 4/16/2013 Iudget Unit Title Vendor Name I Payable Description ayment Amount TOTAL COMMUNITY DEVELOPMENT AAA, R-31 ENGINEERING JFIMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 19.99 VERIZON WIRELESS :e WIRELESS CONNECTION 73.31 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 17.41 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 28.01 JPMORGAN CHASE BANK US CELLULAR-CELL PHONE 50.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 137.92 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 275.24 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 191.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 30.56 UNIFIRST HOLDINGS LP UNIFORM RENTAL 39.31 FEDERAL EXPRESS CORPORATION SHIPPING SERVICES 21.37 UNITED STATES CELLULAR CORPORATION CELL BILL 79.34 TOTAL ENGINEERING 964.12 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK LOGMEIN-REMOTE ACCESS 199.00 JPMORGAN CHASE BANK AMAZON-HARD DRIVES 135.77 JPMORGAN CHASE BANK OFFICE DEPOT-SWITCHES 127.96 JPMORGAN CHASE BANK OFFICE DEPOT-LAPTOP 749.99 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 66.66 TECHSICO ENTERPRISE SOLUTIONS TEST FIBER 936.00 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 74.69 VERIZON WIRELESS WIRELESS CONNECTION 76.02 JFMAORGAN CHASE BANK GODADDY-DOMAIN REGISTRATI 85.39 JPMORGAN CHASE BANK COX-INTERNET 1,550.40 JP#AORGAN CHASE BANK RK COMPUTERS-HARD DRIVES 20.00 JP>INORGAN CHASE BANK DELL-ANTIVIRUS RENEWAL 5,81530 JPMORGAN CHASE BANK DELL-SERVER 3,382.44 JPMORGAN CHASE BANK SHI-SERVER LICENSE 576.00 JPMORGAN CHASE BANK OFFICE DEPOT-TABLET/LAPTO 749.99 TOTAL INFORMATION TECHNOLOGY 14,544.91 SUPPORT SERVICES AT&T CONSOLIDATED PHONE BILL 73.89 JPMORGAN CHASE BANK ASSOC PARTS-BLOWER MOTOR 79.90 JPMORGAN CHASE BANK LOWES-LIGHT FIXTURES 157.92 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 55.58 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 64.36 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 6.49 JPMORGAN CHASE BANK AMAZON-BATTERY 44.98 JPMORGAN CHASE BANK MURPHY SANITARY-SUPPLIES 79.00 JPMORGAN CHASE BANK MURPHY SANITARY-MOP HEAD 22.65 VERIZON WIRELESS WIRELESS CONNECTION 38.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.36 Page 3 Claims List 4/16/2013 Bud et Unit Title Vendor Name Payable Description a ment Amount SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 16.80 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 48.65 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 23.83 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 28.80 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM - MAR 1,050.00 JPMORGAN CHASE BANK MAC SYSTEMS-ALARMNINSPECT 862.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 93.79 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 10.88 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 324.25 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 166.66 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 222.92 TOTAL SUPPORT SERVICES 3,507.99 I CEMETERY VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 33.16 TOTAL CEMETERY 33.16 POLICE SERVICES JPMORGAN CHASE BANK WALMART-SUPPLIES 12.24 AT&T CONSOLIDATED PHONE BILL 486.25 WAL-MART CORP SANS CLUB 77150903608 OPERATING SUPPLIES 32.64 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 9776 JPNORGAN CHASE BANK SPECIAL OPS-UNIFORM 170.98 JPMORGAN CHASE BANK LOWES-SUPPLIES 25.57 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 149.95 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FYI 3 147.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FYI 3 147.00 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 3,878.41 JPMORGAN CHASE BANK OWASSO FITNESS-GYM USE 90.00 JPMORGAN CHASE BANK OWASSO BATTERY-BATTERIES 49.50 JPMORGAN CHASE BANK GRAINGER-DOLLY CASTERS 33.28 COPY WORLD BUSINESS SOLUTIONS, LLC OTRLY COPIER MAINT AGMT 360.00 VERIZON WIRELESS WIRELESS CONNECTION 496.72 CITY GARAGE LABORIOVERHEAD - MARCH, 2 4,833.33 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 313.21 COPLOGIC, INC ONLINE REPORTING SYSTEM 14,000.00 FLEET DISTRIBUTORS EXPRESS VIP MODULES/RADARS 30.90 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 9,887.35 JPMORGAN CHASE BANK DASH MEDICAL-GLOVES 395.40 JPL40RGAN CHASE BANK UPS STORE-SHIPPING 59.77 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM 129.99 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM 146.99 TOTAL POLICE SERVICES 4G (17A -1A IPOLICE - HWY SAFETY GRANIFLEET DISTRIBUTORS EXPRESS (VIP MODULES/RADARS 1 284.101 Page 4 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Descri Lion a ment Amouni TOTAL POLICE - HWY SAFETY GRANT 284.10 POLICE COMMUNICATIONS JPMORGAN CHASE BANK DASH MEDICAL-GLOVES 263.60 JERRY WOODS WOODS WELDING JAIL CELL LEAK REPAIRS 575.00 JPMORGAN CHASE BANK JAIL PHONE REPAIR 150.00 WAL4MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 33.50 TREASURER PETTY CASH TRAVEL REIMB/MOORE 89.43 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 128.66 TOTAL POLICE COMMUNICATIONS 1,240.19 ANIMAL CONTROL JPMORGAN CHASE BANK VORTECH-SUPPLIES 176.30 JPMORGAN CHASE BANK WALMART-SUPPLIES 110.21 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 14.60 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 13.48 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 14.00 AT&T CONSOLIDATED PHONE BILL 78.87 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 139.56 BLUE ENERGY FUELS, LLC CNG FUEL PORCH - MARCH, 2 46.32 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 29.17 JPMORGAN CHASE BANK FULLERTON-SUPPLIES 20.50 JPMORGAN CHASE BANK COMPANIONS-CREMATIONS 460.00 JPMORGAN CHASE BANK COMPANIONS-CREMATIONS 325.00 VERIZON WIRELESS WIRELESS CONNECTION 76.02 JPMORGAN CHASE BANK MEDVET-SUPPLIES 55.20 JPMORGAN CHASE BANK MEDVET-SUPPLIES 8.80 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 25.98 JPMORGAN CHASE BANK HORSEWAREHOUSE-SUPPLIES 209.50 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 166.66 AL ANIMAL CONTROL 1,969 FIRE SERVICES CITY GARAGE LABOR/OVERHEAD - MARCH, 2 1,166.66 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,408.54 OKLAHOMA STATE UNIVERSITY FEE FOR WRITTEN TEST 35.00 JPMORGAN CHASE BANK MI INDUSTL-TRANS BELTS 191.14 JPMORGAN CHASE BANK PIKEPASS FEES 2.80 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 104.97 JPMORGAN CHASE BANK AFG TRAINING EXPENSE 2.01 JPMORGAN CHASE BANK AFG TRAINING EXPENSE 7.73 VERIZON WIRELESS WIRELESS CONNECTION 152.04 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 92.98 JPMORGAN CHASE BANK MEETING EXPENSE 24.39 JPMORGAN CHASE BANK LISPS-SHIPPING 19.95 JPMORGAN CHASE BANK TRAINING EXPENSE 9.79 JPMORGAN CHASE BANK TRAINING EXPENSE 10.79 Page 5 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description a meet Amount FIRE SERVICES JPMORGAN CHASE BANK TRAINING EXPENSE 11.60 JPMORGAN CHASE BANK TRAINING EXPENSE 11.00 JPMORGAN CHASE BANK AFG TRAINING EXPENSE 5.44 JPMORGAN CHASE BANK TRAINING EXPENSE 1.80 JPMORGAN CHASE BANK OREILLYS-PARTS 39.98 CITY GARAGE VEHICLE(rRUCK PARTS - MAR 242.90 JPMORGAN CHASE BANK ADVANCE AUTO-PAINT 9.59 JPMORGAN CHASE BANK AFG TRAINING EXPENSE 4.80 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 270.94 FLEETCOR TECHNOLOGIES CITY FUELMN EXPENSES - M 3,015.52 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 279.39 AT&T CONSOLIDATED PHONE BILL 414.61 TREASURER PETTY CASH TRAINING RIANUALS/GRANTHAM 57.94 JPMORGAN CHASE BANK CONRAD FIRE-PARTS 82.42 JPMORGAN CHASE BANK CONRAD FIRE-PARTS 83.68 JPMORGAN CHASE BANK TRAINING EXPENSE 8.95 JPMORGAN CHASE BANK TRAINING EXPENSE 6.78 JPMORGAN CHASE BANK TRAINING EXPENSE 9.14 JPMORGAN CHASE BANK TRAINING EXPENSE 10.46 JPMORGAN CHASE BANK TRAINING EXPENSE 2.50 JPMORGAN CHASE BANK LOWES-MOTION LIGHT 103.13 JPMORGAN CHASE BANK TRAINING EXPENSE 10.79 JPMORGAN CHASE BANK TRAINING EXPENSE 10.79 JPMORGAN CHASE BANK TRAINING EXPENSE 11.00 JP AORGAN CHASE BANK TRAINING EXPENSE 9.79 JPMORGAN CHASE BANK TRAINING EXPENSE 10.36 JPMORGAN CHASE BANK TRAINING EXPENSE 9.27 JPMORGAN CHASE BANK TRAINING EXPENSE 10.36 JPMORGAN CHASE BANK TRAINING EXPENSE 8.83 JPMORGAN CHASE BANK TRAINING EXPENSE 10.45 JPMORGAN CHASE BANK TRAINING EXPENSE 10.45 JPMORGAN CHASE BANK TRAINING EXPENSE 11.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 8.39 JPMORGAN CHASE BANK HOBBY LOBBY-FRAMES 45.30 JPMORGAN CHASE BANK EQUIPMENT ONE-PARTS 20.40 JPMORGAN CHASE BANK AFG TRAINING EXPENSE 8.29 JPMORGAN CHASE BANK AFG TRAINING EXPENSE 3.11 JPMORGAN CHASE BANK LOWES-PARTS 336.56 JPMORGAN CHASE BANK LOCKE-TOILET REPAIR 42.55 JPMORGAN CHASE BANK LOCKE-TOILET REPAIR 23.38 JPMORGAN CHASE BANK USPS-POSTAGE 16.24 JPMORGAN CHASE BANK KOHL'S-UNIF0RM6 110.00 TOTAL FIRE SERVICES 8,628.07 FIREFIGHTERS TRNG GRANT JPMORGAN CHASE BANK AFG TRAINING EXPENSE 27.96 Page 6 Claims List 4/16/2013 TOTAL FIREFIGHTERS TRNG GRANT 282.31 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 21.36 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL-STORM SIREN 21.28 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL-STORM SIREN 21.73 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL-STORM SIREN 21.36 WAL-MART CORP SAWS CLUB 77150903608 OPERATING SUPPLIES 10.88 AT&T CONSOLIDATED PHONE BILL 40.82 VERIZON WIRELESS WIRELESS CONNECTION 38.01 TOTAL EMERGENCY PREPAREDNESS 175.44 STREETS JPMORGAN CHASE BANK HOME DEPOT-ANCHORS 1.98 SIGNALTEK INC LOOP REPLACEMENT 5,550.00 JPMORGAN CHASE BANK TRANSCO-PPE 27.68 JPMORGAN CHASE BANK FASTENAL-NUT/BOLT 18.57 JPMORGAN CHASE BANK PMSI-FIBER PATCH 192.04 JPMORGAN CHASE BANK WHOLESALE TOOL-NUTS 30.90 JPMORGAN CHASE BANK GRAINGER-PPE 10.25 JPMORGAN CHASE BANK GRAINGER-PPE 7.11 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 856.61 JPMORGAN CHASE BANK OWASSO FENCE-SIGN POLES 250.56 JPMORGAN CHASE BANK AASHTO-TRAINING GUIDE 11510 JPMORGAN CHASE BANK RADIOSHACK-DIGITAL CAMERA 147.98 BLUE ENERGY FUELS, LLC CNG FUEL PORCH - MARCH, 2 115.29 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 TWIN CITIES READY MIX, INC CONCRETE 172.00 JPMORGAN CHASE BANK ATWOODS-CONCRETE MIX 14.87 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.82 TWIN CITIES READY MIX, INC CONCRETE 362.00 APAC-OKLAHOMA, INC. ASPHALT 144.76 TULSA COUNTY BOCC MISC. SIGNS 395.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.87 AEP/PSO STREET LIGHTS 5,591.55 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 1,166.66 TOTAL STREETS 16,778.30 I STORMWATER 1UNIFIRSTR CITY GAGE HOLDINGS LP 1UNIB GRIN RENTAL D -MARCH, 2 I 3111 Page 7 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER JPMORGAN CHASE BANK GRAINGER-PALLET RACK FRAM 676.80 JPMORGAN CHASE BANK GRAINGER-STOR RACK BEAMS 838.44 JPMORGAN CHASE BANK GRAINGER-STORAGE RACK DK 622.08 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPMORGAN CHASE BANK ATWOODS-FITTINGS 6.74 JPMORGAN CHASE BANK P&K EQUIP-REPAIR TRIMMERS 275.20 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 88.97 JPMORGAN CHASE BANK OREILLY-OIL FILTERS 34.64 JPMORGAN CHASE BANK OREILLY-OIL FOR MOWERS 21.62 JPMORGAN CHASE BANK OREILLY-MOWER OIL 3.99 JPMORGAN CHASE BANK OREILLY-MOWER OIL 19.95 JPMORGAN CHASE BANK OREILLY-OIL FILTERS 15.71 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES -MIA 727.90 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 194.15 JPMORGAN CHASE BANK TRANSCO-PPE 27.68 JPMORGAN CHASE BANK WORLEYS-GATOR TREE BAGS 179.94 JPMORGAN CHASE BANK ENLOW TRACTOR-REPAIRS 2,178.38 JPMORGAN CHASE BANK GRAINGER-PPE 7.11 JPMORGAN CHASE BANK GRAINGER-PPE 10.25 JPMORGAN CHASE BANK LOWES-PARTS 14.07 J IMORGAN CHASE BANK LOWES-FITTING 3.97 JFMORGAN CHASE BANK OREILLY-CREDIT -21.62 JPMORGAN CHASE BANK OREILLY-RETURN -34.64 JPMORGAN CHASE BANK P&K EQUIP-TRIMMER PARTS 139.80 VERIZON WIRELESS WIRELESS CONNECTION 38.01 TREASURER PETTY CASH PARKING 3.00 TREASURER PETTY CASH TURNPIKE FEE 8.00 TREASURER PETTY CASH PARKING 2.00 TREASURER PETTY CASH PARKING 2.00 TOTAL sTORMWATER 7,313.02 PARKS AT&T CONSOLIDATED PHONE BILL 257.89 VERIZON WIRELESS WIRELESS CONNECTION 38.01 JPMORGAN CHASE BANK P & K EQUIPMENT-SAW CHAIN 15.06 JPMORGAN CHASE BANK LOWES-SUPPLIES 101.99 JPMORGAN CHASE BANK OREILLYS-MOWER PARTS ° 20.48 JPMORGAN CHASE BANK LOWES-LUMBER 14.57 JPMORGAN CHASE BANK ATWOODS-GLOVES 9.99 JPMORGAN CHASE BANK ATWOODS-TRAILER PARTS 116.98 JPMORGAN CHASE BANK ATWOODS-GLOVES/GLASSES 22.98 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 597.81 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.15 JPMORGAN CHASE BANK ATWOODS-GLOVES 9.98 JPMORGAN CHASE BANK ATWOODS-PARTS 6.58 JPMORGAN CHASE BANK ATWOODS-WD 40 4.49 Page 8 Claims List 4/16/2013 Bud et Unit Title Vendor Name Payable Description Payment Amount PARKS CITY GARAGE LABOR/OVERHEAD - MARCH, 2 333.33 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 381.36 MIRACLE RECREATION EQUIPMENT PLAYGROUND EQUIPMENT 172.62 JOSEPH SMITH JANITORIAL SERVICE 756.84 DONALD L. TAYLOR KEYS 35.00 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 399.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95 TOTAL PARKS 3,337.86 COMMUNITY CENTER ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 521.89 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 50.00 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 221.83 JPMMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.99 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.78 AT&T CONSOLIDATED PHONE BILL 179.68 TOTAL CO.. UNITY CENTER 991.17 HISTORICAL MUSEUM AT&T CONSOLIDATED PHONE BILL 24.81 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 160.89 TOTAL HISTORICAL MUSEUM' 185.70 ECONOMIC DEV FLEETCOR TECHNOLOGIES CITY FUELIIIAN EXPENSES - M 51.31 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 50.00 JPMORGAN CHASE BANK OEDA MEETING EXPENSE 10.97 BAILEY EVENT CENTER, INC. ECONOMIC SUMMIT FACILITY 1,705.00 VERIZON WIRELESS WIRELESS CONNECTION 38.01 JFMORGAN CHASE BANK WALL ST JOURNAL-RENEWAL 122.50 JPMORGAN CHASE BANK AUTO SPA-CAR DETAIL 160.00 JPMORGAN CHASE BANK NEIGHBOR NEWS-RENEWAL 35.00 JPMORGAN CHASE BANK SAV ON-BUSINESS CARDS 30.00 JPMORGAN CHASE BANK JOURNAL RECORD-RENEWAL 169.00 JPMORGAN CHASE BANK MEETING EXPENSE 30.50 TOTAL ECONOMIC DEV 2,402.29 FUND GRAND TOTAL 134,685.3 Page 9 y Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Descri tion a ment Amount AMBULANCE JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,379.88 JFIfAORGAN CHASE BANK FULLERTON-OXYGEN 25.50 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 382.87 JPMORGAN CHASE BANK FULLERTON-OXYGEN 69.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 12.27 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 24.54 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 50.70 JPMORGAN CHASE BANK BLACK & DECKER-BATTERY 281.16 JPMORGAN CHASE BANK STERICYCLE-WASTE DISPOSAL 305.40 JFWORGAN CHASE BANK ZOLL-SUPPLIES 356.25 JPMORGAN CHASE BANK ZOLL-SUPPLIES 356.25 VERIZON WIRELESS WIRELESS CONNECTION 152.04 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 196.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 335.41 JPMORGAN CHASE BANK VIDACARE-SUPPLIES 1,047.84 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 116.26 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 1,250.00 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 1,595.16 TOTAL AMBULANCE 10,817.26 FUND GRAND TOTAL 10,817,2 E911 COMMUNICATIONS AT&T CONSOLIDATED PHONE BILL 327.61 JPMORGAN CHASE BANK TOTAL RADIO-MAINT CONTRAC 285.00 GENCORE CANDEO, LTD GENWATCH 3 SOFTWARE MAINT 1,050.Qp AT&T E911 MAPPING FEE -APRIL 355.35 TOTAL E911 COMMUNICATIONS 2,017.96 FUND GRAND TOTAL CHASE BANK CHASE BANK CHASE BANK CHASE BANK 264.40 97.20 24.30 97.20 483.10 ATTRACTIONS, LLC ITRACK. INC. 9,000.001 CHASE BANK DOC-NHOOD SIGNS/HONEY CRK DOC-ALERT SIGNS/GARRETT DOC-ALERT SIGNS/CAUDLE DOC-ALERT SIGNS/COFFEE CK 'AIL DEVELOPMENT CONTRA 3 OWASSO ECONOMIC FORE ELD-CHEMICALS 4 9,483.1 2,256.10 2,017.9 Page 10 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description a ment Amouni STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 3,663.66 MESHEK & ASSOCIATES, P.L.C. INSPECTION SERVICES 12,110.26 TOTAL STORMATER - STOR ATER 18,030.02 3 LAKES DRAINAGE CHANN TRi-STAR CONSTRUCTION, LLC CONSTRUCTION SERVICES 99,232.25 TOTAL 3 LAKES DRAINAGE CHANNEL 99,232.25 FUND NU TOTAL 117,262.2 AMBULANCE CAPITAL FD JPMORGAN CHASE BANK ZOLL-AMBULANCE EQUIPMENT 11,879.00 TOTAL AMBULANCE CAPITAL FD 11,879.00 00000111111 D TOTAL GRAND 1 11,879,0 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK LOWES-STATION 2 REMbDEL 24.87 TOTAL PUBLIC SAFETY -FIRE FUND GRAND TOTAL CI - ELM CREEK PARK WIPACT ENGINEERING & PLANNING, PLC ENGINEERING-ELM CREEK 4,336.00 TOTAL CI - ELIICREEK PARK FUND GRAND TOTAL '*,.3ao.u CITY GARAGE AT&T CONSOLIDATED PHONE BILL 78.88 JPMORGAN CHASE BANK B & M OIL-PARTS 453.75 JPMORGAN CHASE BANK TW TIRE-PARTS 1,771.58 JPMORGAN CHASE BANK TW TIRE-PARTS 1,659.62 JPMORGAN CHASE BANK FRONTIER INT'L-PARTS 135.72 JPMORGAN CHASE BANK QUIK SERVICE-METAL 69.60 JPMORGAN CHASE BANK UNITED FORD-PARTS 32 61 . JPMORGAN CHASE BANK UNITED FORD-PIN KIT 43.02 JPMORGAN CHASE BANK UNITED FORD-PARTS RESX~E 47.17 JPMORGAN CHASE BANK UNITED FORD-PARTS 189.55 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 167.11 WAL-MART CORP SAS CLUB 77150903608 OPERATING SUPPLIES 13.98 JPMORGAN CHASE BANK BUMPER21BUMPER-CORE CREDIT -50.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.21 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.21 JPMORGAN CHASE BANK ADMIRAL EXP-SUPPLIES 12.50 JPMORGAN CHASE BANK BOB iMOORE-DRIVE SHAFT 297.60 JPMORGAN CHASE BANK FLEET DIST-HEADLIGHT 61.02 Page 11 Claims List 4/16/2013 Budget Unit Title Vendor Name Payable Description Pa ment Amount CITY GARAGE JPMORGAN CHASE BANK BUMPER TO BUMPER-CREDIT -50.00 JPMORGAN CHASE BANK CLEANING SYS-WASHER PARTS 7,395.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 486.32 TOTAL CITY GARAGE 12,877.45 , FUND GRAND TOTAL 12,877.4 l~TfER$ CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 323.00 TOTAL WORKERS' COMP SELF-INS 1,870.00 ORKERS' COMP S' - CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,058.09 STATE OF OKLAHOMA WORKERS WC-APPLICATION FEE 1,000.00 UNITED SAFETY & CLAIMS INC TPA ADMIN FEES FOR WRKRS 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 480.25 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,273.59 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 562.10 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 562.10 OK TAX COMMISSION SPECIAL TAX UNIT MITF QUARTERLY ASSESSMENT 5,895.51 TOTAL WORKERS' COMP SELF-INS 13,489.97 FUND GRAND TOTAL 15,359.9 GEN LIAB-PROP SELF INS SOUTHWESTERN BELL TELEPHONE COMPAN LEGAL SETTLEMENT 2,733.87 WOOD, PUHL & WOOD, P.L.L.C LEGAL-HUNTLEY VS OWASSO 129.50 WOOD, PUHL & WOOD, P.L.L.C LEGAL-WILLIAMS VS OWASSO 3,388.50 TOTAL GEN LIAB-PROP SELF INS 6,251.87 FUND GRAND TOTAL 6,251.8 CITY GRAND TOTAL $324,995.14 Page 12 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER A UTHORIZATION OF ORDINANCE #789 AS OF 4/16/13 1 VENDOR DESCRIPTION • ; AMOUNT n ~ AETNA HEALTHCARE MEDICAL SERVICE 23,050.35 HEALTHCARE MEDICAL SERVICE 35,734.64 HEALTHCARE MEDICAL SERVICE 21,125.32 HEALTHCARE MEDICAL SERVICE 28,944.01 HEXLTH CARE DEPT TOTAL 108,854.32 DELTA DENTAL DENTALMEDICAL SERVICE 2,421.10 ADMIN FEES f 2,180.51 DENTAL DEPT TOTAL F 4,601.61 VSP VISION MEDICAL SERVICES 2,470.59 VISION DEPT TOTAL 2,470.59 ■ HEALTHCARE SELF INSURANCE FUND TOTAL _ 115,926.52 x ■ ■ n ii x ■ ,r ■ ■ n' G of 1 ~ ■ ■ is ■:.~i:~ u M l ~ r_- mHS ■ ■ ■ y • 1.r to ■ M ~ ` C CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04106/13 Department Payroll Expenses Total Expenses Municipal Court 4,682.32 4,682.32 Managerial 19,680.24 19,680.24 Finance 11,263.97 11,263.97 Human Resources 6,156.34 6,156.34 Community Development 11,259.24 11,259.24 Engineering 16,382.14 16,382.14 Information Systems 8,363.92 8,363.92 Support Services 7,005.57 7,005.57 Police 99,221.70 99,221.70 Central Dispatch 16,799.87 16,799.87 Animal Control 2,314.40 2,314.40 Fire 94,787.25 94,787.25 Fire-Safer Grant 10,823.27 10,823.27 Fire-Firefighters Training Grant 2,894.43 2,894.43 Emergency Preparedness 7,933.85 7,933.85 Streets 4,912.64 4,912.64 Stormwater/ROW Maint. 9,590.27 9,590.27 Park Maintenange u 3,060.30 3,060.30 Comm unity-SerPr Center 616.00 616.00 Historical Mused 2,874.92 2,874.92 Economic Devefolpment *91 - General Fund T al 340,622.64 340,622.64 Garage Fund Total 4,223.59 4,223.59 Ambulance Fund Total 25,743.71 25,743.71 Emergency 911 Fund Total - Stormwater Fund 27 Total Worker's Compensation Total 5,952.79 5,952.79 Strong Neighborhoods 2,740.31 2,740.31 ■ N: CITY OF OWASSO GENERALFUND FISCAL YEAR 2012-2013 Statement of Revenues & Expenditures As of March 31, 2013 MONTH YEAR PERCENT REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance 9 $ 1,604,739 $ 15,631,246 $ 20,837,000 75.02% 48,233 179,942 219,100 82.13% 101,602 1,060,082 2,027,899 52.27% 62,658 376,897 498,300 75.64% 63,655 458,077 834,472 54.89% 6,704 152,452 120,125 126.91% 1,887,590 17,858,697 24,536,896 72.78% 1,435,527 10,097,462 13,806,805 73.13% 68,323 504,720 758,067 66.58% 72,188 1,140,311 1,765,068 64.60% 6,542 508,070 1,419,060 35.80% 1,582,580 12,250,563 17,749,000 69.02% 305,010 5,608,133 6,787,896 82.62% 1,034,882 9,300,339 12,336,000 75.39% (1,550,014) (14,595,362) (19,375,000) 75.33% (515,131) x~ (5,295,023) (7,039,000) 75.22% (210,121) 313,110 (251,104) 3,711,784 $ 4,024,894 2,028,564 2,028,564 $ 2,341,674 $ 1,777,460 9 s City W O- A its. 0 L TO: The Honorable Mayor and City Council City of Owasso FRO : Danie earing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreements DATE: April 12, 2013 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1(13)). This agreement requires the engineer to list all improvements associated with the proposed development, attest "that all designs will be in compliance with City standards (outlined in the design c(teria), pay all fees associated with the plan review, attest that he/she is a Registered Professional Engineer in the State of Oklahoma, and attest that he/she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached, agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 $500,060 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $250,000 $500,060 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1(Q. This agreement requires the developer to submit enginediring drawings for the proposed improvements, provide oversight of his/her ■ construction contractor to assure compliance with the approved plans, and submit."as-built" drawings upon completion'of the construction of improvements. ir' J The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. A RECOMMENDATION: Staff recommends Council authorization for the Mayor to execute the following "Agreements for Urban Engineering Services" (Engineer Agreement): The Reserve on Elm Creek: Paving, Storm Sewer, Sanitary Sewer, and Detention A. "Agreements for Urban Engineering Services" -The Reserve on Elm Creek B. "Agreements for Urban Engineering Services" - Baptist Children's Home C. "Agreements for Urban Engineering Services" - SA® V r n A ii"N s /s ..N I i M1 r ri: y :o 1 4J :(A W AgMMENT FOR URBAN ENGINEERING SERVICES T S AGREEMENT, entered into by and between the CITY OF OASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and 4 WITNESSETH: called "Design Engineer". WHEREAS, the Q~psign Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City o Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the 1. The Improvements to be designedvby the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements ti e: Y L 2. The Design Engineer shall, in conformity with the provisions of-the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may he necessary for the proptr construction of the project improvement, and shall perform all construcon layout surveys, and staking and periodic general construction t,. supervision on the project improvements as they are constructed by the Owner and his MM C which shall be locate o the following described tract of land: l' t F,~ J (n Cr e-e--K Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. i 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.04). Payment shall be due Al and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement K performed by or for any city, county, state, or federal governmental entity; provided however, thathis exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional 31 Engineer acceptable to the City to complete performance of the promises and 11 covenants contained herein. by Professional Liability Insurance in limits of not less than those indicated in the following schedule: 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should A 6. The Design Fpgineer further covenants and agrees that he/she maintains and is covered M Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section II W' and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. 6 a ac ~Ii TESTIMONY WHEREOF, the parties hereto have caused is Agreement to executed by their duly authorized officers or representatives o the dates set for the low. Executed by the City of Owasso, Oklahoma, on the day o , 20 _ Executed by the Design Engineer o the day o I ( n 20 CITY O OSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AST FORM: City ' j ey APPROVED: Ic Public Works Director DES N ENG INEER l or ~m~o Desijr n ineer BY Title a 6 rF? 1ls ITEM UNT U UWNIT CO O 8" SDR 35 " 2735 LF $40.80 111,588.00 8" SDR 26 1421 LF $51.00 $72,471.00 8" DUCTILE IRON 237 LF $81.60 $19,339.20 12" STEEL CASING 412 LF '$97.00 $39,964.00 CREEK CROSSING PIERS 3 EA $.1,500.00 $4,5W0.00 MANHOLE <6' DEEP 22 EA $1500.00 $331,1000.00 MH ADD'L DEPTH 60 VF $357.00 $21,420.00 SERVICE LINES 4 EA $152.50 $610.00 SERVICE TAPS 51 EA $100.00 5,100.00 TOTAL: $307,992.20 ,DWAY ITEM MOUNT LIN" UNIT COST COST ROADWAY CUT 1895 CY $10.50 $19,897.50 ROADWAY FILL 1072 CY $16.00 $17,152.00 SUBGRADE PREPARATION 6490 SY $3.00 $19,470.00 AGGREGATE BASE 1145 SY $51.00 $58,395.00 CURB AND GUTTER 3770 LF $15.50 $58,435.00 ASPHALT PAVING 2160 TON $70.00 $151,200.00 CONCRETE VALLEY GUTTER I EA $1,250.00 $1,250.013 4° SIDEWALK 500 LF $13.00 $6,960.00 CICI INLET TYPE 1A 1 EA $2,000.00 2,0®0.00 CICI INLET TYPE 2-2(B) 1 EA 5,000.00 $5,000.00 CICI INLET TYPE 2(B) 2 Elk 1$2,50ii~00 $5,000.00 CICI INLET TYPE 2(213) EA $3,500.00 $3,500.00 CICI INLET TYPE 2(D) 2 EA $3,500.00 $7,000.00 15" RCP STORh4SEWER 90 LF $45.00 $4,050.00 # RCP STORM SEWER 69 LF $55.OD $3;795.00 21' RCP STORM SEWER 268 LF $60.00 $16,080.011 24 RCP STORIASEWER 106 LF $65.00 $6,890.00 30" RCP STORM SEWER 31 LF $70.00 $2,170.00 15" RCP W/ END SECTIONS 112 LF $60.00 $6,720.00 24'u RCP W/END SECTIONS 160 LF $75.00 $12,000.00 30• RCP W/END SECTIONS 16 LF $90.00 $1,440.00 369 RCP.W/END SECTION 125 LF $115.00 $14,375.00 SILT FENCE 2750 LF $3.20 $8,860.00 STABILIZED ENTRANCE 1 EA $750.00 $750.00 VEGETATION 4 AC '$600.00 $2,000.00 STREET SIGN 11 EA $255.00 $2,805.00 DETENTION POND 1 LSUM $32,000.00 $32,000.00 CONCRETE TRICKLE CHANNEL 170 LF $85.00 $14,450.00 POND OUTLET STRUCTURE 1 LSUM $13,500.00 $13,500.00 TOTAL: $496,624.50 TOTAL CONSTRUCTION: $804,616.70 NOTE:' COST ESTIMATE DOES NOT INCLUDE WATERLINE: PLANS AND COST TO BE'PROVIDED BY ANOTHER ENGINEER V! am- multi L crWOkO AGG Is _ 1 r 000! 00® LiMrr AgINU.IES MR. 1 f 1 l I f I mumvEm Vuat y,0 Y IN,j7RY {P**rjgn] 3 ANY AUTO mcmEDmED 00 Y ~U1RY (P600410) i OVVMtlc13 1 D K1TOS AUTO UTABRELLA URM Occult lwcm.WAS C 4 1S- Yr 01 NIA C Pbiab3lity'(cinjus fie) 620 00 23170 suRnou o 7losfs a 1.0001ONS a VeYOLf , ((titgcp -ACOR0101, A41SWo 1N RuwAiF (918) 272-4096 City of 0 o P.O. Box 180 4wasoo, ®®C 740*5 II 012 ~/25/2013 1ELL.DW16- ~.1.. ulao~aC - rv~ra /201-9 ;i0q o1NU>n V swro two I%roquipil GH01 .D ANY OP THS AILOV9 Dts CRIBED POLICI10 EE CANCILUMbWORG Tme e(MakTION DATE 7 _EiOF, NOTICED VVILL Iii D4 D IN ACCORDANCE WITH THGOOLICY PROVAWNS: AUTHORMED StoPb n jV 9988•;Q10 AOORD ArnRn 7.4 124, qr to. R e c e i v e d I m e May. 25, 2013 11:11 AWN a. 18 0 End logo r (sc~:a marRs of Acorn ,TION. All r}6,►ata nslarvea. Y AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and µ hereinafter called "Design Engineer". 4. 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) f shall generally consist of the following types of improvements - \ A n.,.M Q figI ®1.4.& _ A. nt,1 ow F. Fv ti~l r1 %y 1 = Faffi .3A 2. Tbe Design Engineer shall, i conformity `t t1be revisions o the City's Standard Specifications for Urban Engineering Services, including the i current Design Criteria, which are herstiflincorporated wtil a s pan o is Contract by reference, prepare project plans~ s ci cati a other engineering documents as may necessary for the proper construction of the ojt i rove e t, and shall perform all construction layout surveys ~ staking and i is general construction supervision on the project improvements as dwy are constructed by the Owner and his Contractor. 3. T'he City s 1 ew(and approve) tproject plans, specifications. and otl*r engintering documents or the const tie of the project improvements prepared submitted tote City by the si i e- , ■ 4. The Dko~ - _ Engineer l compensate ti for reviewing (and approving) plans ci a dos r the project at t rat of One Hundred Dollars ($100.00) for each plan sine submitted (other sheet Standard Drawings oft City of Owasso and payabld upon r sen ation oft - plans an specifications forte project for review byte City. 1 plan review a it lIfts are waive for v l entities. s all collected by t i, of Owasso a any public work or i r y cnt W% performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to C-: completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Engineering Services) and that he/she will maintain same in continuous force and effect ■ for a period of not less than three years from and after final acceptance of the project herein. E t: K0 7. The Design Engineer further covenants and agrees to comply with Section 1, Section IT and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. I APPROVED: st Publi orks Director l2: 3J. CERTIFICATE OF LIABILITY INSURANCE DATE(DDVYYYY) 01/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS , CERTIFICATE DOES NOT AFFIRMATIVELY OR MEGATIVE6Y AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder i an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,rtain policies may require an endorsement. A statement on this certiftcate does not confer rights to the certificate holldw in lieu of such endorsement(s). PRODUCER CONTACT T Risk Specialty Group LLC PH NE 713 552-1900 FA No): X 713 513-6411 ffir I 4801 Woadvay Drive o Beall -ADDRIPSS. tia a r° s cial rou .co Suite 300E t ~Xv INSURERS AFFORDING COVERAGE NW `111 Houston TX 77056 INSURER A : LI Insurance Company INSURED I T le iat , Inc. INSURER C : 971% t 55th Place INSURER D : Tul i O 7414E 1 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NLWBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIROMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN LdAY HAVE BEEN REDUCED BY PACCLAWIS. INSR ,LTR • TYPE OF INSURANCE ADDL SUB POLICY NU ER POLICY EFF POLICY EXP TS LONJI E'AGENERAL LIABILITY EACH OCCURRENCE $ COMWRCIAL GENERAL LIABILITY DAMAGE TO RENTED CLAIMS-,ADE ❑ OCCUR MED EXP An oft erswi $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PEI t • PRODUCTS - COMP/OP AGG POLICY PRO LOC Y AUT OJAOBILE LIABILITY COMBINED SINGLE LIMIT (Fa aandant) S. ANY AUTO BODILY INJURY (Per person) SE ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE $ UKBRELLII LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ D NT $ WbRKERS CA&PENSATION WC STATU- OTH- AND E1rPLOYERS' LIAMILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVEI 1 N / A E.L. EACH ACCIDENT $ 4QER/k4EMBER EXCLUDED u to #i NH) E.L. DISEASE - EA EWLOYE $ ~If as a der r CRI I N 0 TIONS ow WA b E.L. DISEASE -POLICY LIT y Profili31on81 Litibility Per Claim Limit 11,000,000 A "claim made" DPO 9873 03/06/2013 03/06/201A Aggregate Limit $1,000,006 DESCRIPTION OF WERATIONS / LOCATIONS / VEHICLES (AttA,chl&CORD 101, AKMcMi RAnMrks,SchvAkule, if nxK#:spece ienWpipW) MR' CERTIFICATE HOLDER u R, CANCELLATION The City of Owasso 111 N. Main OW 0, OK 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN /1000RDANCE JiTH THE POLICY PRO VISIOINS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 7 AGREEMENT !Y: FdR URBAN ENGINEERING SERVICES Q ;`rHIS AGREEMENT, entered into by and between the CITY OF OWASSO, VVHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and !Y VVHEREAS, the City is willing to review the plans and specificatiohs prepared by the ~Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Site design services, water service line, sanitary sewer service line, grading and drainage improvements, and other aspects for the construction of the Y.i SAHO Veterinary Hospital. ~K l• !7 Cl VI which shall be located on the following described tract of land: Lot 1, lock 1, Small Animal Hospital of Grasso addition, subdivision in the i of assn, Tulsa County, Oklahoma wI 2. The Design Engineer shall, inconformity with the provisions of the City's Standard 7 Specifications for Urban Engineering Services, including the City's current Design. Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform E all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his • - Contractor. U II 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the;,project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oldahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review a by the City. PFPI plan review and pennit fees are waived for governmental entities. r:.u No fees shall be collected by the City of Owasso on any public work or improvement K 9; 42 5. The Design Engineer hereby covenants that he/she is a Registered Professional issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. I performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered .4 by Professional Liability Insurance in limits of not less than those indicated in the following schedule: 1' 1 1, Professional Liability _Insurance $250,000 '$500,000 11,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect - 'for a period of not less than three years from and after final acceptance of the project herein. 9 - 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. 611 CI O OWASSO, OKLAHOMA ' a municipal corporation Y Mayor ATTEST: Public Works Director 'Ng SHOULD Y T ABOVE DESCRIBED P OWES BE CA ELL D BEFORE For Information Only THE EXP ATI DATE T REOF, NOTICE WILL BE DELWRRED IN ACCORDANCE WITH THE POLICY PROV S. Attention; Brian Lorenz Ar n 2R f2n9 nro5y 1 8-209 0 -A MD) a I - . All G-; The ACORD nAme and Icghp are reglstered mar of ACORD A T: The Honorable Mayor and City Council City of Owasso xx, FROM: Tim Doyle Public Works - General Services Superintendent SUBJECT: Dual Tandem Axle Dump Truck Bid Award DATE: April 12, 2013 BACKGROUND: The FY 2012-2013 Stormwater Fund budget includes funds in the amount of $168,000 for the purchase of a new dump truck. The new dump truck will be used primarily by the Stormwater and Streets Division for hauling material for infrastructure repairs. Additionally, the new dump truck equipment will be utilized to assist with the snow and ice control program. This piece of equipment will replace 1979 GMC dump truck which was surplused in January 2010, as a result of engine failure and a rusted out bed. BID ANAYLSIS: Staff prepared a bid specification document and published notification to bidders on March 6, 2013 and March 13, 2013. Six (6) bids were received and publically opened on March 29, 2013. The bids are tabulated and summarized as Attachment A. Upon review of the bids, staff proposes the purchase of the lowest bid vehicle, one (1) International/Ox body dump truck with alternate bid #2 - six (6) switches, alternate bid #3 - tool box, alternate bid #4 - Hardox bed, alternate bid #6 - bed vibrator, and alternate bid #7 - aluminum sideboards. FUNDING: The FY 2013 Stormwater Fund Budget includes funding for the purchase of one (1) dump truck. Ir- RECOMMENDATION: LW IF Staff recommends Council award the purchase of one (1) International/OX body dump truck to Frontier International Trucks, Tulsa, Oklahoma in the amount of $143,280.15. ATTACHMENT: A. Roll-off truck Bid Tabulation B. Frontier International Trucks - Bid Quote n 1 { 51 ~t R"I x~ a a r O M O M 4 r M ~ M J CD O 9 v IV o co O T 69 T 0. T 0%, V% 69 T 69 4 Q Q Q Q c z Z Z Z tm c M LU / rFTi v Z QU N o 0 0 0 0 a O O O O ci 0 U) LO CO U') LO 1 6 M 6 4 a E QQ L o C3 C) C:) 0 O 0 0 0 0 O O O O T O m 0 0 0 COO r- co O 0 00 69 EH 64 6'} 69 v Cs o o ° ° a~ o 0 0 .J ° fD t0 O O O O O , ^ W co LO I ^ CO ' (D CD N N N N M W XC) T ER T 69 04 69 T 69 T 69 _ 0J 2 0 CD C) M o M U? O O 4 0 LO 0 0 ~ ~ 6 c+) co 69. 6 9 6 9. 6 9 ° Q - .6 o O o O -6 -6 0 O (D U C ~ U C U 00 CY) ~ 66 .ri (n a m O O O 0 0 O O O O, O O O CL 0)" 0 0 C14 N T. N fR 6* 69 f ffl~ as 613, I LO ~ O O O t 0 O o ° o 0 0 0 Tl M 8 0 m o tt~ M O N f~ M V W LO IT ~ ~ 11 Z N m T 64 T 69 T 6'} T 69 T E9 T L 69 0 i o ~ ZN c Oco 0 ~ m 4 a W - >1 0 ~ >1 CL ~ o c C C n V 0 = V 0 ~ 0 OWOO LL 0 (5 c• r Yd u~ 9 • M !►5 i s ~w e I Mfl OF DELIVERY. Rz - an calendar days from date of award. w I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal -'Submittal Pages. ~s . r Signature Title Company A Address L. Ys tY :R y hql City NdWt Limit F Y TO: The Honorable Mayor and City Council FROM: Scott Chambless Chief of Police SUBJECT: Declaration of Surplus Equipment - Firearms DATE: April 12, 2013 BACKGROUND: The Owasso Police Department has forty-one firearms that are of no use to the Department or need to be replaced due to reliability concerns. Seven of these firearms are valued at over $500 each. In addition to the firearms, the Department has a myriad of firearm parts that are no longer useful. The firearms and parts were acquired through various means including seizures, donations, and purchases. The objective is to trade the firearms and parts for rifles that will be r utilized by officers. -AFT RECOMMENDATION: 6! Staff recommends approval to declare forty-one firearms and miscellaneous parts as surplus equipment. ATTACHWENT: A. Surplus Firearms & Parts List ri P r Owasso Police Department Surplus Firearms and Parts Carbine: P5 Y i Turkey Turkey Turkey Turkey Turkey Model 15-2 Model 10-2 Model 10-5 9mm 9mm 9mm 9mm 9mm .38 Special .38 Special .38 Special .38 Special .38 Special .38 special .22 LR .380 Caliber .32 Caliber .380 Caliber .380 Caliber .380 Caliber .22 Mag .22 Mag .22 Caliber .22 Caliber .45 Caliber .45 Caliber .22 Caliber 7.65 Caliber .22 Caliber .38 Caliber .22 Caliber .38 Long $700.00 $700.00 $700.00 $700.00 $700.00 ti. MP5 MP5 MP5 MP5 Shotguns: Smith & Wesson Smith & Wesson Smith & Wesson Smith & Wesson Model 916-A Model 916-A Model 916-A Model 916-A 111 N. Main P.O. Box 180 City of Owasso Owasso, Oklahoma 74055 A City of Character 12 Gauge 12 Gauge 12 Gauge 12 Gauge :r. IT, $850.00 $850.00 (918) 376-1500 FAX (918) 376-1551 www.cityofowasso.com , 61 he. City F ut Limit Parts: 9. ;e ~ Un ~ °'Ry0.4 '"Rar,r Smith & Wesson Model 916-A 12 Gauge Smith & Wesson Model 916-A 12 Gauge Smith & Wesson Model 916-A Partial Gun High Standard 12 Gauge High Standard 12 Gauge Winchester Model 1200 Partial Gun H&R 32 Gauge Dart Gun Sporting Arms Snake Charmer II .410 Gauge 12 Gauge Polymer Foregrip Black 12 Gauge Wood Buttstock S&W 4" Revolver Barrel Uplulu Speed Loader (Pistol Caliber) 111 N. Main P.O. Box 180 ■ City of Owasso Owasso, Oklahoma 74055 A City of Character (918) 376-1500 FAX (918) 376-1551 www.cityofowasso.com It 1 e City W4 out Limits. BACKGROUND: The Transportation Alternatives (TA) program is a new program under the Moving Ahead for Progress (MAP-21) federal legislation signed into law July 6, 2012. The program became effective October 1, 2012. The TA program allows for increased flexibility in projects and effectively combines project eligibility from the former Transportation Enhancements (TE), Recreational Trails Program and Safe Routes to School programs which w&re enacted under the previous transportation bill known as the Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU). Since 1991, the Oklahoma Department of Transportation (ODOT) has administered the selection process for TE projects at the state level. That process included a statewide selection committee that considered applications submitted in September 2010 for the TE program. As Congress considered reauthorization of the federal transportation program, ODOT placed a hold on those applications until the passing of MAP-21. In December 2012, ODOT notified INCOG of the projects that would be considered by the TE Committee. From that list, three projects fell within the' Tulsa Urbanized Area, which are identified in Appendix B in the attached application. INCOG is recommending funding for those three projects from FY 2013-2014 funds in the Transportation Alternatives program which are sub-allocated to the Tulsa Urbanized Area. For FY 2015-2016, INCOG expects to have approximately $2.2 million available for projects in the Tulsa Urbanized Area. While MAP-21 currently expires on September 30, 2014, future legislation is'' expected to include the TA program at the current funding level. However, all projects submitted and selected as a part of this process are subject to future federal transportation authorizations. In November 2010, the City of Owasso submitted an application to the Oklahoma Department of Transportation (006T) for the Ranch Creek Trail along with a resolution adopted by the City Council for funding under the former Transportation Enhancement Program. Due to the aforementioned delays, the Owasso applicai on was essentially put on hold. With the passage of the new federal legislation, INCOG is again soliciting communities for TA project applications. The purpose of the TA program remains the same, to provide a funding source to states for projects that focus on improving the quality of life for communities outside the realm of typical highway and road improvement projects. As a requirement, all projects must be related to the Intermodal Transportation System. The required relationship must be one of function, proximity, or impact. The most common types of projects typically funded under this program are 4 developing multi-use trails, adding bicycle lanes within an existing road corridor, making an intersection safer for pedestrians, or developing a streetscape that incorporates bicycle'and X pedestrian amenities. Project applications are due to I COG no later than April 30, 2013. JUSTIFICATION PROJECT DESCRIPTION Ranch Creek Trail The project, if funded, would serve to bring a trail segment from the Tulsa Regional Trails Master Plan further into Owasso. Additionally, the proposed trail would link together an existing Regional Park with downtown Owasso and points to the south, and would provide a trailhead with a restroom facility. This proposed trail would stand as a great Quality of Life improvement for Owasso and would work toward creating a healthier and better connected City. TIMELINE i~ V Y. 11 Al; f V. This project i its n ' e y, serves' t ring trail subgMuents from the ■ ulsa Tonal . iiils Master Pion further into the CTw ss co ui rna At propose: Tr "Is will ink toge 1;%r rT "sti region(--. V t c :'s n Qwass-)mond dints t6 the sou:: n7 II t)ZvTde a ti<it • r facility. o The r I - aj ct ess e t -r®u ts' vc _ J.Aons (AF) . ~ n i( n on Ih C ov :rails 'Man 1 s es ' furt ' r' ne Tuls. V it _ I r Is st Plan. J r i ter, ieE S tl T { - I Of vi io y ' r. L;& LL :r Ekf:IT t :il : Roger Stevens SLoVer4pnte XT. Director of FPutAc Works ij f Owc4so 301 .n Avenue dwasso, 74055 r (91~)272-4959 it _ . rstevens i o o sso.co FFY 2015-201611 NCTrans ;on Atgrnabves A c J - Palpe 1 of 11 C@qiffcdMon: I certi that Mr. ney, i Managep supports the proposed project, has the lagag authority to piledge matching funds, and has t legal authority to apply for state or federal funds. I further certify that matc i fu Pods are available or 11 Ime available fort proposed project. Signature Printed e: ReAney Rpy itl : Ciy' - r '!A K J F FFY2015,2016 IN Trahsp&tIWdlh AWnativop Appli, tt Peo2of11 a Part III: '11 r Project IReqyired i1 w ;ro l3fr nrn inc'>atin s ipport f t project arid c it n of non- ri c fa s an o ""A aiP't a 6 t.P~ nlbpOWW pr j t . -ail , c to an re isti prqjELt . r " t map., t' r -1c it - 'l-. ! 1. C( L '4 . aR ar n oft t 2. tZ 1-!, ~%e i; iJ i ions a the j t site 3. `gi'n ;!~R,^ lc afN. atlor? &MDvArNg t jui tlorr t, `t su-,, nip cAWnizations 1. scrl FFY 2015-2016'INC Trans lion AROnativis AOWIca&ion Pa@o 3bf 11 y?. } l'ri L yx4{ry f1' I r i t 'tint scri any safety benefits the project will achieve. Is there evidence crash ex fence that 4. How d the tbenefi r c mu ' ? How are d tina' s in t community C.onn t b j t? Hcxvmight a use t of t as a trnsp tion alt tive-to get Does the sponsor ba control the ROW f t e t? If , h t aequirlid in acc a. n the r erai unit MiKei ation Ass to QUlsition v i s t,f os w rovi ed I~tters from the pr%peptli o n s where the trail All be IoTated, given r sion e.,build the trg1. E L*CfflCir] S ° y ~Trust® the ph !Ry land erahey Nave iveM fi ei p •s ` to est b` h a r I e seme Jthlfi their rope The oth affect ln owner i~ the AT Rai oad Company. The it n ds tip cr s r der tft ' rail spur and th IFFY 2015t20 NC 'Tran ationA}ter •v cat' .y: Pave 4 of 11 provi~ed a letter allowing us to cross under their tras either using the foot cattle tunnel or in t n box culvert suitable for pedestrian use. These letters have een attached with this ep `cation. cri the pr ed owner i an nenance re nsiilitles for the jc once it i 'Com 6 FFY 2015-12016 1NCOG Trac *"Iagah Alternatives Application Page 5 of 11 J V5 x x 7 Y 4 III w FFY 2015,2016 IA(Wra T'rgi t Sigh 4jt iatiyeM d icilt = Pag$ 6 of 11 t J :l. .IY :E r :191 c r ■ FFY 20154016 WCOG TralnspOE Won Alternatives Pippicatbn Page 7 of 11 w ~ it M)WI L~Ilp 7. A'. t M J 1-o r l a FFY 20J,~-20191NGOG TradspiRt*Ah ltprnsgves,4pW*Iin L PagEP8 d 11 z IMJLTl-USE TRAIL LINKING WCARTY PARK TO HOHAYW-OWASSO It CONCEPTUAL ENGINEERING 4YOST ESTIMATE RAW&H TRAIL - WcCARTY PARK T 1 76TH ST Iteffi nit o. It eecri ion Unk a Quanti!ym -Cost 1 CCE ING kN GRUBBING L 80,000 + 1 80,000 2 EXeAV Tl - REMOVE FROM SITE LS 15,00 1,900 28, 3 TR FrC CONTROL LS 10,000.00 1 10,000 10' T IL - 6v A R. ASE, TOPE A FABRIC SY I 9:bO 5,600 89,6W 5 5' AbULDER L!4 S - 8Y AfGG . BASE 1 FABRIC SY 16.00 800 12,800 6 10' T IL - 30 BITUMINOUS ASPHALT SY 14.00 5,600 78,400 7 V S UL E - 6"'BITU I OUS ASPHALT SY 24.00 800 19, 0 8 ;:,,CR TAILING ALL LF 40.00 300 12,000 RAILROAD PERMIT AND INSUA CE LS 10,000.00 1 10,0@0 10 CULVERTS.4,LON TRAIL 76TH S ROVIA LF 50.00 100 5,0 11 THE P STIC PAINT LS 5,0 .00 1 5,008 1 SOD ALL DISTURBED AREAS SY 3a25 22q200 72,150 BASE 3 ESTV"~WE OF IMPROVEMENT CT $422,680 C NE r1 ,42,265 CONCE&TUA,L T F IMPROVEMENT CT ,91 1.7 f 1. C :y 4;. u :L, Attachment G ■ • *Letters of Support E~ • The attached Ic#ters of suppatt were provid at thejkne the City stlarhittW two transpoo tign anhancWont grant applications to the OklAoma DepiAt enfof Traneportation in 2010. 7 kr ■ R :1 ■ ~ K 1 . PFY 2()15r201trINCOG Tr"Wxf+-w Altpdtives Api#cdtip Rage 9 of 11.a M December 21, 20W A 'i ~6 . Community Development Direr .,tor Karl Fritschen City of Owasso P-0. Box 180 Owasso, Oklahoma 74055 KaA: y at z _ n a^ r ad December 2, 2010 Oklahoma Department of Transportation Special Projects Branch 20 N E 21St Street Oklahoma City, OK 7*105-3204 Dear Special Projects Branch Mandger: Please accept this letter of support for Mo important enhancement grant applications being submitted by the city, of Owassor The grant requests are for The Ranch C%eek Proposal and the Maih Street Proposal. 4 Elderftifyirfg quality of, life improvements, Wlanning for said improwgrflents,marTd seeing tHb plan through to fruition, is eAremel)F important When 11addr.essing the MTiests of a srbwing population. Over the years, our chamber has heard requests Trom citizens for expanded AI10; rails eonnecting'our city with regional trails network. The Rancor Creek Proposal will Mharke the quality of life, not dr% for the residents in Owasse, but fir these residing thosughout the region. Vtith the approval eftlTis grant request, a long sought after quality of life initiative.can become a reality. Addjiign;,lly, the 76th Street Wrth and Mlin Street Proposal will assist in improving, pedestrian movemerlts iP cIpWntowrt Owissp. Improvements to the WeyAlks and streefs All make our inteVectbn safer and friendlier to pedestrians hglping to promote downtown visits and commerckcfevelopment. Tlie ®wassg Chamber supports the,,approval of both rant applications. W Sinceldly, GaryW. fin Prelidgpt s z _ K *1- a Rick Johnson Special Projects Branch Oklahoma Department of Transportatiohi 200 NE 21■f Street Oklahoma City, OK 73105-3204 Dear Mr. Johnson, The purpose of this correspondence is in support-of the ap9lication submitted from the City of Owasso to the Oklahoma Department of Transportation for Iwo transportation erlhancement projects. One projeot involves the eonstru~,tian of multi"e trail running from 76th Street North along Ranch Creek up to McCdrty Park. The other projeiet involves a complete renovation andenhancemen! of the imtersectiora of 761h St Worth amdoMain in the Owasso Downtown District. As the primary service club in Owasso, we strongly support both projects, as we feel it will be a long terns benefit to the Community and serve to help attract quality jobs and busineWsinvd%nent. Thankyou for your consideration for this gppiiratiom r $incerbly, ~ r Chelsea ME Hdtkins President Rotary Club of Owasso 41 :t k} V ?r. h { ~ La OMNI f~~ z N IF t. a.• i , 104 South Main Street Owasso, 6)Mlahorr6a 74055 Phone (918) 609-6264 Fax (918) 609-6265 December 21, 2010 e I !y Oklahoma 016portmeigt of Transportation 200 N E 21 st Street Oklahoma City, OK 73105-3204 Dear Mr. Johnson, tY :N am writing you in support of the application sojbmittU from the City of Owasso to the Oklahoma Department of Transportation for two transportation enhancemLsrlt projects. :a .1 As a smtill business owner on Main Streof ipi Owasso, I strongly -t Thank you for your consideration for this applicatiam. ~incerdly`, .1 x K r«, c 4 as 1 SeI?tember 22, 2010 To Whom It May Concern: ~ The Trustees ot'the Larkin Bailey Foundation have reviewed the attached ' MULT'I,-USL'l°RA1L AND PARK ADDITION linking McCarty Pork to Moliawk Owasso Trail dated September I5, 2010, Themy have agre'Bd 111M the Lekin Bai toy Foun(Lntion woutthgivo a permanent irrevocable easement 1p shown on the l(IM1141l (Irgwing to (114-City of OAvarso 01° U°tlnSfer wid propciV by'Special{ 1. aI nv nt L-V.eii. I Tile Ic&R~I dewrWlion iof tic 23.2 Acres would be furnished by the City of Owasso to the Larkin Mitiley Foun(l ion. ~5 31 ~ I f t Piltsy 1+ens. `7701ce M x , ±u .s. i • Of b12'Spulh pOW& • "r II y Okl"a 74119.11117 .1 lli N Attachment D Regional Trails Plan with Proposed R'rojecf 6 •G=u ■ a FFY 2015-2016 INCOC TraAspdrtaLpn AltWnativqp AMtaticr - P4VII0,of 14 zlat 5112 Y p sn r _ [ t r+ k~ r 65 G 1 t e M { r ~ ry 11 11 d fl err IA y.s R C w 3 FFY 2(A,-&2016 INEOG 1Taeportati l Altaffi lvas Ap*10ta 53 :i P.age 1 a of 11 r y I7 !I -&LA r~ V 1 Q C N v 4 LU W N_ U)l J 1)= 1 d x ■0 W a x III -L y - 1 t •'Y c 0 Q r rya U F a. U • ■ ` 0) 8 o 'T co 0 M co I co 0 G c o C) C) co r` 00 N U3, - 6,3, U w 13 to w Z LO LO cn w 69 h w 12 } w w > ■ z W% 4 1 c a z as D " (D co cl CL Q L U) I: f- v M C14 CA EL Q y~nn yyWry VI 4..6 f ~ N++ LL_y\ tyw L U ~ • _ a 1 • ;9.~ :il ! LiJI c~ .J I a R :3 the City of Ow sae races the principals of the Transportation Alternatives r ra on d, R 1-77- 1 , the City of Owasso desires to implement portion of the Metro 'Frials aster Plan for IF I s®ie tl!ja Transportation areade ent Area Chid connect to fhe 10ohawk-Owasso tra'I and Bikeway currently under construction; and WHEREAS, the en i e n5 r ° ina estimate of cost is .4682,523, a Federal artiei tion u er the terms of the fed ar luw, ovin he for Progress in the 21 st Century (MAP-21) re tin t Transportation Alternatives rbanize rea fun dare eby requests for funding of per nt of A e project cost, a , the City Of O sso pro a s t1b use local c ital i rods ent Rinds for the balance < r_`i-oroject cotts; o Ic the t}u o a a s to oAde f satisfactory maintenance after e iefion, r~~`d to qmi t necessary rlk4t-ofovay cl ar-'n unob rust d; n _ m.`___ _ the C€ of a ohs required tcl iin fun s av i 1~ and furt er d ees a c1e,_ sit vY th the Okloho ep rtrwen of Transportation said matching funs `th tiiir (30) a s + ter a preval the F l HiChway °nistr " n. tMeIt fhe lm "M l ions Council & G "ern ens is here requestEFd to pr(i ra this r jec`I into No ° n the Tr ns i eu'®~n lL71 (,aT.an7Prcram Tr qn or v i~ Y It the Tuls■ Nt fi n Management rea, `a', S:• elected Cat i or local governing (Clerk/Secretary/Attorney) x n y M3 CJ F jw7otyw i -tr. TO: The Honorable Mayor and City Council City of Owasso FROM:zl Linda Jones, Finance Director SUBJECT: Fiscal Year 2013 Audit Recommendation DATE: April 12, 2013 BACKGROUND: City charter and state statutes require that an independent accountant perform an annual audit of the City's finances. In April 2006, the city accepted proposals for auditing services from public accounting firms. The firm of Cole & Reed, P.C. was selected, and a contract was approved by City Council. At the end of the original five-year term, at the recommendation of the Audit Committee, the City Council approved an additional two-year extension of the contract with Cole & Reed, P.C. The Owasso Audit Committee met on March 27, 2013. While the Audit Committee previously discussed soliciting proposals from audit firms for FY' 13, due to the Finance Director's short tenure with the City and the fact that the Assistant Finance Director position has not yet been filled, the Audit Committee recommended continuing the contract with Cole and Reed, P.C. for an additional year. The cost for Cole and Reed, P.C. for auditing services for the City and its trust authorities for FY' 13 is as follows: • Audit of City and trust authorities' financial statements $44,000 • OMB Circular A-133 grants audits at $3,000 each, only if required. RECOMMENDATION: Staff recommends approval of Cole and Reed, P.C. as auditors for the fiscal year ending June 30, 2013. ATTACHMENT: A. Cole & Reed,*.C. Audit Arrangement letter dated March 20, 2013. March 20, 2013 Audit Committee Mr. Rodney Ray, City Manager Ms. Sherry Bishop, Assistant City Manager Ms. Linda Jones, Finance Director Owasso, Oklahoma r The Objective and Scope of the Audit of the Financial Statements You have requested that we audit the financial statements of the City of Owasso (the "City"), which comprise governmental activities, business-type activities, the discretely presented component unit, each major fund and aggregate remaining fund information as of and for the year-ended June 30, 2013 which collectively comprise the basic financial statements. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter. Our audit will be conducted with the objective of our expressing an opinion on the financial statements. We will also perform the audit of the City as of June 30, 2013, so as to satisfy the audit requirements imposed by the Single Audit Act and the U. S. Office of Management and Budget (OMB) Circular No. A-133. The Responsibilities of the Auditor We will conduct our audit in accordance with auditing standards generally accepted in the United States of America (GRAS); Government Auditing Standards issued by the Comptroller General of the United States; the provisions of the Single Audit Act, OMB Circular A-133, and OMB's Compliance Supplement. Those standards, circulars, and supplements require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures Selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS. Also, an audit is not designed to detect errors or fraud that are immaterial to the financial statements. F+1 a T~ s ++i¢ +i-+#-I+++ i + C. J TK,, 61 +l i t • i .i. + t { + f. i+ 1 f=AX X{I C. i a :iYFI + p }-4 i° °t it, It i. .a .g..g. 11.1 +1 1-1" E i 'WW'1 .1 i E 1 , -r e.e. 4YEB . C~.C~HT3 Ur Iian' j. r, F - tie city t Limits, : The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Recreation and Culture Director SUBJECT: Sports Park South Baseball 4- lex Completion DATE: April 12, 2013 It! BACKGROUND: The FY 2012-2013 budget allows for construction of a baseball 4-plex at the Owasso Sports Park South. Funding for project is included in the FY 2012-2013 Capital Improvements Fund. The project consists of a base bid and six (6) alternates that include field lighting and irrigation, a warm-up area, replacement of existing asphalt with concrete, and artificial shade canopies. On October 16, 2012, City Council awarded a contract to Penn Athletic Fields for the base bid only in the amount of $527,723 for construction of a baseball 4-plex at the Owasso Sports Park South. Needed alternates were delayed due to budget constraints. Staff determined that a substantial reduction to the cost for the future lighting of the fields could be realized by installing conduit before the laying of the asphalt to allow for the necessary wiring. Staff requested and received a quote from Penn Athletic Fields in the amount of $13,500 for this additional item. On January 30, 2013 staff recommended and received approval from City Council for Change Order #1 amending the contract pay items to include conduit installation and changing the total contract amount to $541,223. COMPLETION OF PROJECT: Substantial complet~lr of this project was obtained on March 6, 2013 with final completion on April 12, 2013. Penn Athletic Fields has completed the project in its entirety and upon inspection by staff and design engineering firm, the project has been found acceptable and in accordance with the designer's intent. FUNDING: Funding for project is included in the FY 2012-2013 Capital Improvements Fund RECOMMENDATION: Staff recommends acceptance of the Sports Park South Baseball 4-plex and approval of final payment in the amount of $61,804.97 to Penn Athletic Fields. IF ) Oe ut Limits. 1'1 BACKGROUND: AT&T began providing IP-Enabled Video Services within Owasso pursuant to a permit agreement with the City in April, 2008. The agreement contains the same terms and requirements as the City's agreement with Cox. The current agreement was executed by both parties on April 29, 2008. This agreement is effective for a term of five (5) years and will expire on April 29, 2013, if not renewed by both parties prior to that date. The terms of the proposed renewal of the agreement are unchanged from those in the current agreement and are largely determined by federal laws and FCC regulations. The most significant provisions within the agreement are briefly sumniiarized as follows: The agreement shall be effective for a term of five (5) years until April 29, 2018. The agreement states that the parties will enter into good faith negotiations regarding possible renewal, modification or extension of the agreement prior to the end of that five (5) year term. Pursuant to the agreement, AT&T shall pay a fee to the City equal to: 1) five percent (5%) oft the gross revenue collected from each subscriber of IP-Enabled Video Services products, an6 j) five percent (5%) of the portion of AT&T's gross revenues received for advertising ich are related to IP-Enabled Video Services. These fees shall be paid to the City by AT&T quarterly. The fees paid to the City by AT&T under this agreement shall be in lieu of all other concessions, licenses, permit fees, franchise fees, taxes, assessments and charges except for sales tax, property or ad d°alorem tax, fees levied for purposes of funding the E911 system and the two percent (2%) Telephone Inspection Fee currently being paid by AT&T. AT&T agrees to provide two (2) "streams" or channels for noncommercial and government programming to the City through the IP-Enabled Video Services. u AT&T will work with the City to provide an economically and technologically feasible process for providing an appropriate message through the IP services in the event of a public safety emergency. 12;, RECOMMENDATION: Staff r6commends the approval to renew "the proposed IP-Enabled Video Services permit agreement with AT&N, and authorization of the Mayor to execute the agreement and any ancillary documentation necessary. ATTACHMENT: .i Proposed Agreement between AT&T and the City of Owasso A. is 4~1 or J ,t ENT IN WHEREAS, every telephone or telegraph corporation authorized to conduct WHEREAS, i consideration of the payment of the I-enabled Video Services Provider Fee by AT&T Oklahoma to the City and the forbearance of litigation by AT&T Oklahoma in relation to the provision of I-enabled Video Service by AT&T Oklahoma wit °n the City, the City is willing to enter into this Agreements and WHERIEAS, the parties understand and agree that neither party shall be deemed to have waived any of its legal rights by entering into this Agreement except as expressly provided herein; Page I of 8 9 7 Any right or power in, or duty impressed upon, any officer, employee, department, or board of the City by this Agreement shall be subject to transfer by the City to any other officer, employee, department, or board of the City. (C) This Agreement shall not relieve AT&T Oklahoma of any existing obligations involved in obtaining permits, pole or conduit space from any department of the City, utility company, or from others maintaining utilities in streets. 41 r 3. Obligations of AT&T: 5 Page 2 of 8 N f (1) For purposes of this Agreement, gross revenues are limited to the following: (i) recurring charges for IP-enabled Video Services; (ii) event-based charges for IP-enabled Video Services, including but not limited to pay-per-view and video-on- demand charges; # (iii) rental of set top boxes and other IP-enabled Video Services equipment; (iv) service charges related to the provision of IP-enabled Video Services, including, but not limited to, activation, installation, and repair; and (v) administrative charges related to the provision of IP- enabled Video Services, including, but not limited to, service order and service termination charges; (vi) amounts billed to IP-enabled Video Services subscribers to recover the IP-enabled Video Services Provider Fee authorized by this section. Page 3 of 8 (4) Bundling discounts shall be apportioned fairly arnorw video and other services. AT&T Oklahoma shall not apportion revenue in such a manner as to avoid the IP-enabled Video Services Provider Fee. (5) In the event that any other video services provider, including but not limited to a cable operator or open video service provider, enters into any agreement or makes any arrangement with City during the to of this Agreement whereby it is required or allowed to pay a fee to the City that is (b) AT&T Oklahoma will grant the City the right to conduct reasonable audits to assure that the IP-enabled Video Services Provider (C) During the term of this Agreement, AT&T Oklahoma shall provide Page 4 of 8 A T Oklahoma shall work with the City to identify an economically and technically feasible process for providing appropriate message through AT&T Oklahoma's IP-enabled Video Service in the event of a public safety emergency issued over the emergency alert system, which at a minim will include the a concurrent rebroadcast of local broadcast channels. Page 5 of 8 4. Obligations of City. City will not attempt to nor subject the provision of AT&T Oklahoma's I-enabled Video Service to regulation der any cable television or broadband telecommunications franchise ordinance or similar ordinance(s). In addition: AT&T Oklahoma represents and claims that its Video Service is not a x 6. Entire Agreement. This Agreement constitutes the entire agreement between City and AT&T Oklahoma with respect to the subject matter contained herein and supersedes all prior or contemporaneous discussions, agreements, and/or representations of or between City and AT&T regarding the subject matter hereof. 7. Waiver. Failure on the part of either Party to enforce any provision oft this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. 8. Miscellaneous. (A) AT&T Oklahoma and City each hereby warrants that it has the requisite power and authority to enter into this Agreement and to perform according to the terms hereof. Page 6 of 8 The headings used in this Agreement are inserted for convenience or reference only and are not intended to define, limit or affect the interpretation of any to or provision hereof. The singular shall include the plural; the masculine gender shall include the feminine and neutral gender. kv. (C) Nothing contained in this Agreement is intended or shall be construed as creating on conferring any rights, benefits or remedies upon, or creating any obligations of the Parties hereto toward any person or entity not a party to this Agreement, less otherwise expressly set forth herein. This Agreement shall not be exclusive and the City expressly reserves the right to enter into similar agreements with any other company offering the same or similar video services at any time. s The geographic area covered by this Agreement shall be the incorporated limits of the City o Owasso, Oklahoma, as such area now exists or may be modified i the future by annexation or de annexation. (F) Theparties agree that either Tulsa County District Court or the United States District Court for the Northern District of Oklahoma shall be the sole and exclusive forum for any jiciable disputes concerning this Agreement. 4f 1 N. Binding Effect. This Agreement shall be binding upon and for the benefit of each of the Parties and their respective principals, managers, City Council members, offices, directors, shareholders, agents, employees, attorneys, successors and assigns and any parents, subsidi es or affiliated corporations or entities, as applicable. IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have executed this Agreement and made the same effective as of the day of April, 2013 ("Effective Date"). r IV Page 7 of 8 AT&T Oklahoma: It; Name: Bryan Gonterman Title: President - Oklahoma 9 City: 2 APPROVED by the City Council of The City of Owasso, Oklahoma, on the day of April, 2013. ATTEST: Sherry Bishop, City Clerk Doug oer e, Mayor REVIEWED as to form and legality this day of , 2013. W, Julie Lombardi, City Attorney Page 8 of 8 f} aeOYW %tUi TO: The Honorable Mayor and City Council City of Owasso el FROM: Sherry Bishop Assistant City Manager SUBJECT: Elm Creek Sewer Interceptor Assessment Fee Ordinance 1022 DATE: April 12, 2013 BACKGROUND: In January 1999, the City Council and the OPWA Trustees took action to establish a per acre assessment to recoup costs associated with the Elm Creek Interceptor Sewer project in the Elm Creek Drainage Basin. OPWA Resolution No. 1998-07 defined the drainage basin and the assessment area as areas depicted per an attached map. In 2002, the Tech Center Sewer Interceptor connected to the Elm Creek Sewer Interceptor extending the availability of sewer services several miles to the north. The OPWA Trustees approved a Sanitary Sewer Payback Contract with Owasso Land Trust (OLT) for the system improvements with a payback to OLT for any connections to the Tech Center Sewer Interceptor. The contract with OLT was for ten years and expired on July 1, 2012. When the Tech Center interceptor attached to the Elm Creek interceptor, the Elm Creek assessment area expanded to include all areas served by connection to the Elm Creek Sewer Interceptor. The understanding was that some properties could be subject to both the Elm Creek assessment and the Tech Center payback fees. With the expiration7of the Tech Center Payback Contract, project documents were reviewed for close out and to update what areas were still subject to the Elm Creek Sewer Interceptor assessment fee. No documentation was found that had enacted the expansion of the Elm Creek assessment area beyond the original area defined in OPWA Resolution No. 1998-07. The attached ordinance would update the language defining the Elm Creek Assessment Area and would make payment of the assessment fee mandatory for any property connecting to the Elm Creek Sewer Interceptor. RECOMMENDATION: Staff recommends approval of Ordinance 1022 enacting the Elm Creek Sewer Interceptor Assessment Area originally created by OPWA Resolution 1998-07. ATTACHMENTS: A. City Council Ordinance 1022 B. Elm Creek Sewer Interceptor Map C. Ordinance No. 596 D. OPWA Resolution No. 98-07 CITY OF C_ ■ . n . kNCE rb ■ ORDINANCE 1 UTILITIES, , SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY ESTABLISHING A PER INTERCEPTOR SEWER ACRE PAYBACK FOR THE ELM CREEK SEWER THIS ORDINANCE AMENDS PART 17, CHAPTER 3, OF T ENACTING OWASSO CODE OF ORDINANCES BY , ELM CREEK S:'..'__._.:NTERCEPTOR, AND REPEALING ORDINANCE 596. ORDAINED BE IT COUNCIL CITY OF OWASSO, OKLAHOMA, TO-WIT: SECTION (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing, codifying and repealing as follows: r~ SECTION 17-304 EL CREEK SEWER INTERCEPTOR SECTION TWO It is the purpose of this ordinance to promote public health, safety and welfare. The Elm Creek Sewer Interceptor was constructed in 1998 to serve the Elm Creek Sewer Drainage Basin. This improvement shall be known as and referred to within this ordinance as the "Elm Creek Sewer ,%Iterceptor." SECTION THREE (3): The Elm Creek Sewer Interceptor is hereby established as the area depicted on the map attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area shall be designated as the Assessment Area. All property within the Assessment Area may connect to the Elm Creek Sewer Interceptor subsequent to the effective date of this ordinance. 6*0 SECTION FOUR (4): All costs associated with the construction of the Elm Creek Sewer Interceptor shall be recouped through an assessment per acre for all property located within the Assessment Area. The assessment amount pier acre was previously established by adoption of a Resolution by the Owasso Public Works Authority and may be amended by Resolution of the Owasso Public Works Authority. SECTION FIVE O: This assessment shall be paid as a fee for sewer services for properties developed henceforth in the Assessment Area. Payment of this assessment is mandatory, and shall be due upon the approval of a final plat. Properties within the Assessment Area which have already been developed shall pay such assessment upon connection to the Elm Creek Sewer Interceptor. V SECTION SIX (6): Properties not located within the Assessment Area may request connection to the Elm Creek Sewer Street Interceptor. Upon approval of the connection, payment of the assessment becomes mandatory, and shall be due upon the approval of a final plat. Properties which have (ready been developed shall pay such assessment upon connection to the Elm Creek Sewer Interceptor. SECTION ELEVEN (11): CODIFICATION The City of Owasso Code of Ordinances is hereby amended by adopting the above ordinance to be codified in Part 17, Chapter 3, as Section 17-304, and by repealing Ordinance 596, uncoified. PASSE by the City Council of the City of Owasso, Oklahoma on the day of April, 2013. ATTEST: NI Sherry Bishop, City Clerk pL-S L) APPROVED as to form and legality this day of April, 2013. 0 Julie Lombardi, City Attorney ~>s Doug Bonebrake, Mayor Or, i� a J, z 99011, 8.00 iip r ALNWJ-U11UA1NU-- 8-07 C11 T.US ectia Two: That the Trustees of the Owasso public Works Authority hereby establish as the assessment area lying thin the Elm Creek Drainage Basin that area as depicted by the portions illustrated o Exhibit 613" hereto in,green. S n T :'c'hat the portions set forth on Exhibit "B" hereto, same being the assessment area shall be and same hereby are assessed costs in the amount of $1,580.00 per acre for recouprnent of the costs associated with the Elm Creel: Interceptor Sewer Project. Said assessment shall be due and payable only upon the connection of any development properties located within the Elan Creek n terceptor Viewer assessment area to the El Creek Interceptor Sewer trunk line heretofore referred to. e for-emu=: That insofar as any other properties within the Elm Creek Drainage Basin but not thin the above defined assessment area, such property, being depicted by the portions illustrated on Exhibit "B" herein in grey, shall be assessed an amount as determined on a case by case basis by the 'i rustees of the Owasso Public Works Au~horit a~ 2780-362.1 i