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Home My WebLink About2013.04.16_OPWA AgendaA Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 12, 2013. Sherry Bishop, C Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of Minutes of the April 2, 2013 Regular Meeting and the April 9, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the approval of Resolution No. 2013 -01, a resolution relating to the Elm Creek Sewer Interceptor Project and amending the assessment area subject to the assessment fee Sherry Bishop Attachment #5 Staff recommends approval of Resolution No. 2013 -01, amending the Elm Creek payback area. PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY V t.z TYPE OF MEETING: Regular DATE: April 16, 2013 qS TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 12, 2013. Sherry Bishop, C Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of Minutes of the April 2, 2013 Regular Meeting and the April 9, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the approval of Resolution No. 2013 -01, a resolution relating to the Elm Creek Sewer Interceptor Project and amending the assessment area subject to the assessment fee Sherry Bishop Attachment #5 Staff recommends approval of Resolution No. 2013 -01, amending the Elm Creek payback area. Owasso Public Works Authority April 16, 2013 Page 2 6. Consideration and appropriate action relating to the approval of Resolution No. 2013-02, a resolution agreeing to file an application with the Oklahoma Water Resources Board (The "OWRB") for financial assistance through OWRB state revolving fund program, with the loan proceeds being for the purpose of financing wastewater system improvements and related improvements serving the City of Owasso, Oklahoma; and containing other provisions related thereto Sherry Bishop Attachment #6 Staff recommends approval of Resolution No. 2013-02, for financing the Ranch Creek Sewer Interceptor Project. 0 i MINUTES O REGULAR Tuesday, a ! ! 1 The Owasso Public Works Authority met in regular session on Tuesday, April 2, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, March 29, 2013. ITEM 1 CALL TO ORDER ! !': :!! ! ! • — — ! ♦:— !: is • i PRESENT ABSENT Doug Bonebrake, Chairman Patrick Ross, Trustee Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee . ! ! ! o !' -! ! - Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report .. Ashley Hickman, Minute Clerk 0 If � kt Doug Bonebrake, Chairman 4 ! • ! COUNCIL, ♦ AND • a JOINT MINUTES OF REGULAR Tuesday, The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority m in a joint regular meeting on Tuesday, April 9, 2013 in the Council Chambers at Old Central, I N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bullet board at . PM on • • y, April 5, 2013. ORDER ITEM 1: CALL TO Mayor Bonebrake called the meeting to • de; at :00 PRESENT Jeri Moberly, Patrick Ross, ♦ * - ABSENT Charlie Brown Councilor/Trustee 0040 an Chriis Kelley, Vice • ♦ r/Vice Chairml 1111111, 111111 11 ' ! ` it ! !' 14900112 01-N&W0111 Julie Lombardi presented an overview of the ordinance regarding items previously voted on by Council. A. Ranch Creek Sewer Interceptor Project - OWRB Loan Application B. Elm Creek Sewer interceptor Assessment Area - Amended Ordinance /Resolution Owasso City CouncillOPWA /OPGA April 9, 2013 A. FY 2014 Budget Discussion B. City Manager Report AT &T Permit Renewal Sales Tax Report Rodney Ray reviewed budget goals for 2014 and the Tulsa water rate increase. Discussion was held. Teresa Willson gave a status update on Audio Recording. Staff intends to bring 4 recommendation for discussion at the May • session. Under the City Manager's Report, Julie Lombardi, explained that the AT &T permit renewal will be placed on the April 16, 2013 agenda. Sherry Bishop reviewed the sales tax report. ITEM 6: REPORT FROM CITY COUNCILORS YEA: Moberly, Brown, Ross, Bonebrake NAY: None Motion ! '• • 0 Meeting adjourned at 7:40 p] �i�IIC• Ii�iT1T1� ►3[:�Ti�iT�'1■�I= iI[i�LAiiTiw P-A t Claims List 4/16/2013 kayment Amouni Budget Unit Title= Vendor Name Payable Description OPWA ITREASURER PETTY CASH ISEWER REFUND/COOK 108.20 TOTAL OPWA 108.20 OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.91 AT&T CONSOLIDATED PHONE BILL 502.80 TREASURER PETTY CASH PARKING 1.00 TREASURER PETTY CASH PARKING i.m TREASURER PETTY CASH TURNPIKE FEE 8.00 JPMORGAN CHASE BANK MURRY WOMBLE-DOOR SWEEP 160.00 JPMORGAN CHASE BANK HOME DEPOT-THRESHOLD PW 8.94 HALL, ESTILL, HARDWICK, GABLE, LEGAL, WASH RWD, FEB 2013 184.85 JPMORGAN CHASE BANK CHARACTER TRAINING 88.45 JPMORGAN CHASE BANK CHARACTER TRAINING 170.41 JFIL40RGAN CHASE BANK MURPHY SANITARY-SUPPLIES 75.66 JPik4§RGAN CHASE BANK PIKEPASS FEES 8.50 JPMORGAN CHASE BANK WINFIELD-GRASS SEED 68.35 UNIFIRST HOLDINGS LP UNIFORM RENTAL 80.41 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 251.44 JPMORGAN CHASE BANK US CELLULAR-CELL PHONE 50.00 UNITED STATES CELLULAR CORPORATION CELL BILL 79.33 JPMORGAN CHASE BANK CHARACTER TRAINING 48.51 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 137.26 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 216.66 JONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 514.11 TOTAL OPWA ADMINISTRATION 2,705.59 UTILITY BILLING TODD C. KIMBALL METER READER 478.35 KATHLEEN A BALSIGER METER READER 547.20 TYRONE EUGENE DINKINS METER READER 298.65 TRACY HARLIN METER READER 259.20 SAV-ON PRINTING & SIGNS LLC 48 HOUR NOTICES 190.00 ITECHNICAL PROGRAMMING SERVICES INC JBILLING SERVICES 1,255.58 TOTAL UTILITY BILLING 3,028.98 WATER JPMORGAN CHASE BANK GRAINGER-PPE 10.25 JP64ORGAN CHASE BANK GRAINGER-PPE 7.11 JPA40RGAN CHASE BANK BROWN FARMS -SOD 75.00 JPh4ORGAN CHASE BANK TRANSCO-PPE 27.68 CITY OF TULSA UTILITIES WATER 88,437.11 CITY OF TULSA UTILITIES WATER 107,656.30 JPMORGAN CHASE BANK HD SUPPLY-METERS/SETTERS 1,736.41 UNIFIRST HOLDINGS LP UNIFORM RENTAL APAC-OKLAHOMA, INC. ASPHALT 124.55 ISOUTH KANSAS & OKLAHOMA RAILROAD 1PIPELINE LEASE 103.00 Claims List 4/16/2013 Bud et Unit Title Vendor Name Payable Description Payment ment Amount WATER SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE LEASE 130.00 49.99 CITY OF TULSA DEPT OF FINANCE FEBRUARY LAB SERVICES 660.00 UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 GREEN COUNTRY -LAB TESTING JPMORGAN CHASE BANK HD SUPPLY -WATER METERS 720.00 30.90 JPMORGAN CHASE BANK HD SUPPLY - COUPLINGS 430.11 JPMORGAN CHASE BANK JPMORGAN CHASE BANK HD SUPPLY - COUPLINGS 38.08 DOEQ- LICENCE RENEWAL JPMORGAN CHASE BANK HD SUPPLY - FITTINGS 447.64 62.00 JPMORGAN CHASE BANK ATWOODS -SPRAY BOTTLES 8.97 JPMORGAN CHASE BANK FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES -M 1,436.13 GRAINGER -PPE CITY GARAGE LABOR/OVERHEAD - MARCH, 2 1,000.00 735.73 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 1,138.69 TOTAL WATER LABOR/OVERHEAD - MARCH, 2 583.33 13nn n' 17 WATER LINE- 106TH ST JJPMORGAN CHASE BANK TOPS SALES- PIPE 3,257 TOTAL 12" WATER LINE -106TH ST 3,257. WATER TREATMENT JPMORGAN CHASE BANK ACCURATE -OIL TESTING 195.00 JPMORGAN CHASE BANK IBT -TAPER LOCK BUSHING 34.15 JPMORGAN CHASE BANK LESLIES POOL - SKIMMER POLE 49.99 JPMORGAN CHASE BANK ERA -EPA STUDY 866.47 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.49 JPMORGAN CHASE BANK GREEN COUNTRY -LAB TESTING 41.20 JPMORGAN CHASE BANK GREEN COUNTRY -LAB TESTING 30.90 AT &T CONSOLIDATED PHONE BILL 228.38 JPMORGAN CHASE BANK TRANSCO -PPE 27.68 JPMORGAN CHASE BANK DOEQ- LICENCE RENEWAL 62.00 JPMORGAN CHASE BANK DOEQ - LICENSE RENEWAL 62.00 JPMORGAN CHASE BANK GRAINGER -PPE 7.11 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,784.36 JPMORGAN CHASE BANK GRAINGER -PPE 10.25 CITY GARAGE VEHICLErrRUCK PARTS - MAR 735.73 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 59.88 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 583.33 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 711.63 JPMORGAN CHASE BANK OREILLYS -PARTS 13.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.39 JPMORGAN CHASE BANK ZEE MEDICAL-SUPPLIES 109.05 GREENCO LAWN CARE INC. WEED CONTROL TREATMENT 409.00 WASTEWATER TREATMENT 7,148.97 TER COLLECTION SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE LEASE 165.00 SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE LEASE 130.00 JPMORGAN CHASE BANK OREILLYS -FUEL FILTER 2.79 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 10.18 Claims List 4/16/2013 Bud et Unit Title Vendor Name Payable Description :Payment Amount WASTEWATER COLLECTION: UNIFIRST HOLDINGS LP UNIFORM RENTAL 22.69 AMERIFLEX -HOSE JPMORGAN CHASE BANK LOWES -PARTS 55.98 JPMORGAN CHASE BANK OREILLYS -OIL 14.97 AT &T JPMORGAN CHASE BANK LOWES -LOCKS 33.91 CNG FUEL PORCH - MARCH, 2 JPMORGAN CHASE BANK HD SUPPLY -PAINT 75.12 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M 1,160.55 JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 160.18 CRANE CARRIER - SWITCH CITY GARAGE LABOR/OVERHEAD - MARCH, 2 833.33 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 167.89 JPMORGAN CHASE BANK VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 252.53 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 21.79 JPMORGAN CHASE BANK GRAINGER -PPE 10.25 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 439.95 JPMORGAN CHASE BANK GRAINGER -FLOAT FOR SRLS 63.90 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.92 JPMORGAN CHASE BANK GRAINGER -PPE 7.10 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 35.88 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.29 JFINORGAN CHASE BANK LOWES -EPDXY 4.99 JPMORGAN CHASE BANK LOWES -TOOLS 38.96 TOTAL WASTEWATER COLLECTIONS 3,849.91 FE LIFT STATION W. N. COUCH,-INC ISANTA FE LIFT STATION 16,408.59 SANTA FE LIFT STATION■ 16,04 0. % CREEK INTERCEPTOI KELLOGG ENGINEERING, INC JENGINEERING SERVICES 1 22,188.60 RANCH CREEK INTERCEPTOR 22,188.00 COLLECTIONS FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSES - M JFMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES JPMORGAN CHASE BANK AMERIFLEX -HOSE JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID UNIFIRST HOLDINGS LP UNIFORM RENTAL AT &T CONSOLIDATED PHONE BILL BLUE ENERGY FUELS, LLC CNG FUEL PORCH - MARCH, 2 JPMORGAN CHASE BANK TRANSCO -PPE JPMORGAN CHASE BANK FLUID SPECS -HOSES JPMORGAN CHASE BANK WILLIAMS REFUSE -LIDS JPMORGAN CHASE BANK CRANE CARRIER - SWITCH JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS JPMORGAN CHASE BANK GRAINGER -PPE 6,875.56 67.99 73.00 17.94 44.80 38.06 97.16 27.68 435.06 1,246.11 33.94 59.98 16.74 7.10 Claims List 4/16/2013 Bud et Unit Title Vendor Name Payable Description a ment Amounl REFUSE COLLECTIONS JPMORGAN CHASE BANK AUTO BATTERY - ALTERNATOR 108.58 JPMORGAN CHASE BANK ALSUMA TRUCK- REPAIRS 2,135.95 JPMORGAN CHASE BANK FASTENAL -HARD HAT 12.90 JPMORGAN CHASE BANK GRAINGER -PPE 10.25 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 2,934.52 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 3,333.33 JPMORGAN CHASE BANK BUMPER2BUMPER- FLUIDS 7.98 UNITED STATES CELLULAR CORPORATION ICELL BILL 59.59 TOTAL REFUSE COLLECTIONS 17,644.22 RECYCLE CENTER NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 200.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 CITY GARAGE LABOR/OVERHEAD - MARCH, 2 166.66 CITY GARAGE VEHICLE/TRUCK PARTS - MAR 26.12 JPMORGAN CHASE BANK TRANSCO -PPE 27.68 AT &T CONSOLIDATED PHONE BILL 38.06 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFOR*A RENTAL 10.98 TOTAL RECYCLE CENTER 525.28 F11 129 -93 Fel-M-1 I , 11 his- IFT, a Page 4 281,165.511 [a] mj:4j, 1 ol ILI Lei @L, IN i i, Department Payroll Expenses Total Expenses OPWA Administration 8,600.31 12,862.24 Utility Billing 4,465.60 7,655.77 Water 9,738.36 17,118.90 Wastewater 11,972.83 20,343.30 Wastewater Collection 4,724.67 7,484.01 Santa Fe Lift Station 1,875.00 2,086.50 Refuse 9,563.53 15,775.41 Recycle Center 958.40 1,842.64 FUND TOTAL 51,898.70 85,168.77 V.' X, r OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 21T12 -2013 Statement of Revenues & Expenses As of March 31, 2013 OPERATING REVENUES: Water Wastewater Refuse & recycle Other fees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out x TOTALTRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 335,130 4,026,138 4,885,000 82.42% 283,072 2,489,737 3,426,000 72.67% 135,131 1,314,416 1,852,400 70.96% 39,132 324,763 435,100 74.64% 1,203 227,939 220,300 103.47% 73,668 8,382,992 10,818,800 77.49% 233,103 1,643,789 2,325,577 70.68% 201,614 2,660,808 3,341,580 79.63% 133,851 1,568,163 1,683,118 93.17% 9,483 135,999 929,020 14.64% 781,164 2,814,578 2,889,000 97.42% 1,359,215 8,823,337 11,168,295 79.00% (565,547) (440,346) (349,495) 125.99% 120,550 238,101 238,200 99.96% (100,000) (453,558) (400,000) 113.39% 20,550 (215,457) (161,800) 133.16% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance 32,015 827,432 - (32,015) (728,381) (210,000) 346.85% - 99,050 (210,000) (544,997) (66,752) (721,295) 2,953,817 2,953,817 2,397,064 2,232,522 9 TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Sherry Bishop Assistant City Manager SUBJECT: Elm Creek Sewer Interceptor -- Assessment Fee Resolution 2013 -01 DATE: April 12, 2013 BACKGROUND: In January 1999, the City Council and the OPWA Trustees took action to establish a per acre assessment to recoup costs associated with the Elm Creek Interceptor Sewer project in the Elm ;Ivreek Drainage Basin. OPWA Resolution No. 1998 -07 defined the drainage basin and the assessment area as areas depicted per an attached map. 3. In 2002, the Tech Center Sewer Interceptor connected to the Elm Creek Sewer Interceptor extending the availability of sewer services several miles to the north. The OPWA Trustees approved a Sanitary Sewer Payback Contract with Owasso Land Trust (OLT) for the system improvements with a payback to OLT for any connections to the Tech Center Sewer Interceptor. The contract with OLT was for ten years and expired on July 1, 2012. When the Tech Center interceptor attached to the Elm Creek interceptor, the Elm Creek assessment area expanded to include all areas served by connection to the Elm Creek Sewer Interceptor. The understanding was that some properties could be subject to both the Elm Creek assessment and the Tech Center payback fees. With the expiration of the Tech Center Payback Contract, project documents were reviewed for close out and to update what areas were still subject to the Elm Creek Sewer Interceptor assessment fee. No documentation was found that had enacted the expansion of the Elm Creek assessment area beyond the original area defined in OPWA Resolution No. 1998 -07. The attached resolution would update the language defining the Elm Creek Assessment Area and would make payment of the assessment fee mandatory for any property connecting to the Elm Creek Sewer Interceptor. RECOMMENDATION: Staff recommends approval of OPWA Resolution 2013 -01 relating to the Elm Creek Sewer Interceptor Assessment Area as amended by Ordinance 1022. ATTACHMENTS: A. OPWA Resolution 2013 -01 B. Elm Creek Sewer Interceptor Map C. Ordinance No. 596 D. OPWA Resolution No. 98 -07 f' OWASSO PUBLIC WORK AUTHORITY OWASSO, OKLAHOMA RESOLUTION NO. 2013-01 The Elm Creek Sewer Interceptor Assessment Area be amended by City of Owasso Ordinance No. 1022 to include all areas served by connection to the Elm Creek Sewer Interceptor. r'. LN a= P. A.� Ak 0 DC # 99014943 FEE 8.00 Ou'ry on-AA KR M MA A MI 43 X B.E MOhDAMED, BY TME CMEWUNCIL OR TH--*T UtY OF 0WASSO,) TtO,M,A, THAT- SectiQnQne: Resolution Number R8-07 -of the Trustees of the Owasso Public Works Authority, a public trust having the City of Owasso, Oklahoma, as its beneficiary, establishing per acre assessments for recoupment of the costs associated with the klm Creek Interceptor Sewer 11'roject be, and same hereby is approved. Seg` on o: This ordinance shall become effective thirty days from the date of first publication as provided by state lavv, M M 01 a ME, I I .1� 0 1�f LUAME WHEREAS, the Trustees of the Owasso Public Works Authority have been requested by developers and iand owners in the Elm Creek Drainage Basin to construcf a sewer trunk line system for 'the co! lection of solid wast e in such area" hereof, and marked as Exhibit "B" hereto. SectiQn Two: That the Trustees of the Owasso Public Works Authority hereby establish as the assessment area lying within the Elm Creek Drainage Basin that area as depicted by the portions illustrated on Exhibit "B" hereto in green, Section Three: That the portions set forth on Exhibit "B" hereto, same being the assessment area shall be and same hereby are assessed costs in the amount of $1,580.00 per acre for recoupment of the costs asso is with the Elm Creek Interceptor Sewer Project. Said assessment shall be due and t)avable onh(uoon the connection of any development properties located within the Elm Creek InterceptoncSewer assessment area to the Elm Creek Interceptor Sewer trunk line heretofore referred to. Na Fill ,, 1; M. LqMZ3UL#Jaq .34 (OL'Allon; By:_ 62�eh� Denise Bode, Chairman Eva-10M Or APPRO AS TO FORM SWINIM 7F 7W A TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Sherry Bishop Assistant City Manager, Administrative Services SUB Ranch Creek Sewer Interceptor Improvement Project ORB Loan Application BACKGROUND: k This project and financing was presented for discussion at the March 12, 2013 work session. At that time, staff announced the intention to present the loan application at the April 2, 2013 OPWA meeting. However, consulting professionals requested the opportunity to have a coordination meeting on the project first. On March 23, finance and public works staff met with the project engineer, financial advisor and bond counsel to review all aspects of the project ■ and the timeline for approval and completion. .Z-*; PROJECT HISTORY AND TIMELINE: The Ranch Creek Sewer Interceptor Improvement Project is upstream of the Santa Fe Pump Station (located on East 76th Street North) and extends to East 96th Street North. The project work includes upgrading the existing 18" sanitary sewer line to a new 30" diameter sewer line. A memo from Roger Stevens, Public Works Director, is attached. His memo provides a more detailed description of the project including an explanation of why completion of this project is essential to continue to provide sanitary sewer services to current and future customers. • Ranch Creek Sewer Interceptor Improvement Project with financing identified as Oklahoma Water Resources Board (OWRB) through the Clean Water State Revolving Fund - unanimous approval by OPWA Trustees April 17, 2012. • Kellogg Engineering project design contract for $175,000 -- unanimous approval by OPWA Trustees May 15, 2012. • Resolution authorizing OWRB application to OPWA Trustees for approval - April 2013. Multiple approvals by various bodies will be required to complete this project. Some of those 1r. with the estimated timeline are listed below. • Loan application to OWRB • Loan approval (Letter of Binding Commitment) by OWRB Trustees • Acceptance df "Letter Of Binding Agreement" by OPWA Trustees • Engineering Plans and Specifications to Department of Environmental Quality (ODEQ)and OWRB • Advertise for construction bids - August 2013 • Open bids and submit bid documents to OWRB • Resolution authorizing OWRB loan by OPWA Trustees and City Council - September 2013. • Award construction contract bid by OPWA Trustees - September 2013. • Project construction IJ1L'r3W4JUN The Oklahoma Wafer Resources Board (OWRB) operates the State Revolving Fund (SRF) loc program and the Financial Assistance Program (FAP). These programs provide low-infere financing for eligible proje l cts. Since 1992, all • OPWA's major water and wastewaf construction projects have been financed by the OWRB. In order to obtain financing through the OWRB, an application must be authorized by the OPW Trustees. Resolution No. 2013-02 would authorize the OWRB application for the Ranch Cre Interceptor project and authorize other action necessary to proceed with financing the proje This resolution authorizes: I • Execution and filing of an application for financial assistance with the OWRB; • Payment of application fees to the OWRB; • Municipal Finance Services (Rick Smith as Financial Advisor) to take action necessary t* obtain the financing; • Chairman, Vice Chairman and Secretary to carry out the terms of the resolution. Staff recommends approval of Resolution No. 2013-02, authorizing an application with the OWRB for a loan to finance the construction of the Ranch Creek Sewer Interceptor Improvement Project. OPWA Resolution 2013-02 Memo dated April 5, 2013 - Ranch Creek Sewer Interceptor Improvement Project 1*4101 0 Section 2. Professionals. The Authority hereby authorizes Municipal Finance Services, Inc. to prepare and submit the referenced Application(s) on behalf of the Authority and to take such other action as is necessary to obtain financing for the referenced Project. Section 3. Other Matters. The Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized and directed to do all other lawful things necessary to carry out the terms and conditions of this Resolution. 19=1 (SEAL) i2l, THE OWASSO PUBLIC WORKS AUTHORITY sm IT, 4. s' TO: The Honorable Ch(3ir • d Trustem Owasso Public # rks Autho Roger Stevens Public i Director SUBJECT: Ranch Creek Interceptor Improvements Project DATE: " April 5, 2013 BACKGROUND: a C he Ranch Creek Sanitary Sewer Interceptor was constructed in 1984. The line starts at the Santa Lift Station and traverses along the north side of E. 76th Street North to the west side of the Ranch Creek bridge. The interceptor turns northward, runs through McCarty Park and continues to E. 86th Street North along N. 91St East Avenue. The line continues northward following Ranch Creek. The 2005 Wastewater Master Plan, prepared by Greely and Hansen, LLC, identified the need for improving this sewer interceptor in order to accommodate additional residential and 'commercial development by providing adequate conveyance capacity for current and future wastewater flows to the Santa Fe Pump Station. A subsequent study was performed by Kellogg Engineering to address the sanitary sewer overflows and accommodate new residential and 1commercial development. The improvements are to be upstream of the Santa Fe Pump Station (located on East 76th Street North) and extend to East 96 Street North. The line is operating at near capacity and provides service to approximately 2,400 acres of existing development located on the west side of HWY 169. In all, 7,500 gross acres are within the Ranch Creek sanitary sewer basin. The project work includes upgrading the existing 18" sanitary sewer line to a new 30" diameter sewer line. The estimated project cost is $4,000,000 including legal and administration fees. On April 17, 2012, City staff presented to the Trustees a project concept and funding source (via 'loan OWRB) for the Ranch Creek Interceptor Improvement Project. The Owasso Public Works Authority unanimouilr approved the initiation of the project at that time. In addition, City Council unanimously approved an engineering agreement in the amount of $175,000 to Kellogg Engineering INC. in May 2012. Staff has worked with Kellogg Engineering to develop alignment options for the upgrade. The existing drjnment runs through McCarty Park and crosses Ranch Creek three (3) times. An alternative alignment paralleling the railroad has been evaluated and selected the alternate alignment will require no creek crossings and crossing the park will not be an issue. The alignment is also shorter and will require only half the easements as the original alignment. Design of the project is nearing completion, as well as the environmental document required by the funding agencies. Finance department is compiling water usage information for the lender so the application process is underway. Right -of -way negotiation will begin soon to obtain the easements we will need to construct the line. 17