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2000.10.17_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OW SSO CITY COUNCIL TYPE OF MEETING: Regular DATE: October 17, 2000 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda tied in the office of the City Clerk anG posted at City Mall 4:00 p.m. on Friday, October 13, 2000. Marci Boutwell, City CG4 w AGENDA 1. Call to Order Mayor Williams 2. Flag Salute 3. boll Call 4. Reading of Mayor's Proclamations. Mayor Williams Attachment #4 The Mayor will present a proclamation to Trish Hauser, naming her office of Shelter Insurance as Business of the Quarter for the Fourth Quarter of 2000. The Mayor will read a proclamation designating October 23-31 as Iced Ribbon Week in Owasso. Owasso City Council October 17, 2000 Page 2 5. Consideration and Appropriate .Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion, Any Councilor may., however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of October 3, 2000 Regular Meeting and October 10, 2000 Special Meeting, Attachment #5-A. & Approval of Claims. Attachment #S -R C. Action Relating to Ordinance #659, an Ordinance Providing for the Annexation of 17.65 Acres Generally Located Nest of North Garnett Road and North of East 116t" Street North, North of Country Estates ICI. Attachment #SC 'The staff recommends Council approval of Ordinance #659., and has listed this item in the consent section of the agenda based on Council action. on October 3, 2000 to approve the annexation in concept and authorize an ordinance. D� Action Relating to Council Approval for the Expenditure of funds for elf-Insured Workers Compensation Excess Coverage Policy Renewal. .Attachment #5 -D The staff recommends Council approval of an expenditure in the amount of $ .229 per $ 100 of payroll to Republic Western Insurance Company for the purchase of workers compensation excess insurance. E. Action Relating to Extension of a Contract Between the City of Owasso and a "`third Marty Administrator" for the City's Workers Compensation Self-Insurance Fund. Attachment #5 -E The staff recommends the extension of a contract with United Safety and Claims for one year at a rate of .003% of annual payroll, to provide the services of a third party administrator to assist in the management of the city's self - insurance workers compensation program. Owasso City Council October 17, 2000 Page 3 6. Consideration and Appropriate Action Relating to the Expenditure of Funds for General Liability, Public Officials Errors and Omissions, Later Enforcement Professional Liability, Employee benefits Liability, and Auto Liability Insurance policy Renewal, Ms Grimes Attachment #6 The staff recommends Council approval of an expenditure in the amount of $124,219 to National American Insurance Company fog° renewal of the above - mentioned insurance. T Consideration. and Appropriate Action Relating to the Award. a Contract for the Purchase of' a Ladder Truck Through a Lease /Purchase Agreement. Deputy Chief Stuckey Attachment #7 The staff has reviewed the proposals received and will recommend the purchase of a ladder truck from Ferrara Apparatus in the amount of $444,420, utilizing a four -year lease- purchase contract (see attached schedule) with an initial payment of $125,000 due on or about February 1, 20019 and authorization for the Mayor to execute the lease - purchase documents. Owasso City Council October 17, 2000 Page 4 9. Consideration and Appropriate Action Relating to OPUDW21, a Request for Council Approval of a Planned Unit Development. Ms Sorrells See Attachment #8 The Owasso Planning Commission has conducted a hearing on this request and has 7 r a a v th recomme ded Council approval of the PUD on property locates on the west were of N 145 East Ave, south of E 116th St: N, and containing; 61.24 acres, more or less. 10. Consideration and appropriate Action Relating to OZ-00 -12, a Request to Rezone Property Located North of East 116th Street North and West of North Barnett Road, from AO (agriculture) to RS -3 (Residential Single family High Density), Containing 11.65 Acres, More or _Less, Ms Sorrells Attachment #110 The Owasso Planning Commission has held a hearing on this request and recommends Council approval of the requested zoning. 'The staff concurs with that recommendation, 11. Consideration and appropriate Action Relating to a Request for City Council Approval of an Easement flat for The Greens at Owasso and Owasso Golf and athletic Club, an Addition to the City of Owasso, Tulsa County, State of Oklahoma. Ms Sorrells Attachment #11 The Owasso Planning Commission has conducted a hearing on this request and recommends Council approval of the easement plat for The Careens at Owasso and Owasso Golf and athletic Club, located along and west of N 145th East Ave between E 76th St N and E 86th St N, and partially extending west to N 129th East Ave. Owasso City Council October 17, 2000 Page 5 11 Consideration and Appropriate Action Relating to an Amendment to a Contract Between the City of Owasso and CH2M Mill for U.S. Highway 169 and 76t" Street North Interchange Improvements, Mr Carr Attacbx cent # -12 The staff will recommend City Council approval and authorization for the Mayor to execute Amendment #2 to the Agreement for Engineering Design Services for U.S. Highway 169 and E 76t °' St N Interchange Improvements with CI12M l=ull Inc, in the amount of $76,112, 11 Consideration and Appropriate Action Relating to an Amendment to a Contract Between the City of Owasso and CH2M F ill for Engineering Services Relating to the City Hall/Police Station project, Mr Carr Attachment # 13 The staff will recommend City Council approval and authorization for the Mayor to execute Amendment #3 to the Agreement for Engineering Services for Capital Improvement Projects with C112M }dill Inc, in the amount of $24,800, 14, Consideration and Appropriate Action Relating to a Request for the Purchase of Materials for the Main Street Rehabilitation Project, Mr Lutz Attachment #14 Owasso City Council October 17, 2000 Page 6 15. Report from City Manager. 16. Report from City Attorney, 17. Deport from City Councilors, 18. New Business. 19. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Personnel batters Relating to the Office of the City Manager, Such Executive Session Provided for in O.S. 25, Section 307(B)(1). Mayor Williams The Mayor will request approval of an executive session for the purpose stated. 20. Adjournment. PROCLAMATION CITY OF OWASSO, O-PI A),'!OluiA WHEREeAS, The OEDA, the Owasso Chamber of Commerce, the !aw sso R;.eportgr, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community - minded businesses; and, WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited by its business owners and employees and their active support of connnunity events; and WHERE, IBS, The involvement ofbusinesses through their support of local projects and promotions by the sharing; of their resources, provides for the economic well-being of the community and demonstrates a commitment that goes beyond the standard racasure of business success; anal, WHEREAS, Trish Hauser and her employees at Shelter Insurance have demonstrated concern for the Owasso community through involvement in various community-wide projects; and, WHEREAS, AS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, NOW, THERE, FORE, 1, Will Williams, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim SHELTER INSURANCE FOURTH QUARTER 2000 Jt IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 111" day of October, 2000. Will Williams, Mayor PROCIAMATION, CITY OF OWASSO, OKLAHOMA. WHEREAS, Every five seconds a teen is involved in a drug or alcohol related accident, and the use of drugs and alcohol is the #1 cause of death of teenagers in the United States; and, WHEREAS, productivity losses due to drug and alcohol abase cost the United States billions of dollars each year; and WHEREAS, Drugs and alcohol contribute to a high percentage of violent crimes, crimes to property, and public offenses; and, WHERE, AS, Teens are using drugs and alcohol in greater numbers, axed clffldren are using therm at an earlier age each year; and, WHEREAS, Millions of citizens from across the nation are committed to opposing the use of tobacco, alcohol, and illegal drugs, and promoting a healthy lifestyle, and; WHEREAS, The red ribbon has become a symbol of the commitment to raise awareness of the killing and destruction caused by drugs in America, NOW, THERE FORE, 1, Will Williams, by virtue ofthe authority vested in rune as Mayor of the City of Owasso, do hereby proclaim October 2331, 2000 as in Owasso, Oklahoma, and call upon all citizens to participate in this celebration to promote drug and alcohol free lifestyles by placing red ribbons on their homes, businesses and vehicles throughout the week, and by wearing red on Red Ribbon Day, Wednesday, October 25" IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 17" day of October, 2000. Will Williams, Mayor %Y O WASSO CITE'" COUNCIL MINUTES CE REGULAR MEETING Tuesday, October 3, 2000 The Owasso City Council met in a regular session on Tuesday October 3, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Fall bulletin board at 4 :00 p.rrzo on Friday, September 29, 2000, and Addendum. to Agenda posted on the City Hall bulletin board at 4 :00 p.m, on Monday, October 2, 2000. ITEM 1: CALL'I'O ORDER Mayor Williams called the meeting to order at 6 :30 p.m. ITEM 2: INVOCATION The invocation was offered by Councilor Randy Brogdon. ITEM3 : FLAG SALUTE Mayor Williams led in the flag salute, ITEM 4: ROLL, CALL, PRESENT ABSENT C "Will" Williams, Mayor Mary Lou Barnhouse, Mice Mayor Melinda Voss, Councilor Randy I3rogdon, Councilor STAFF Larry Mitchell, City Manager Donald D Cates, City Attorney Marcia Boutwell, City Cleric A quorum was declared present. The consent agenda included minutes of the September 19, 2000 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Owasso City Council October 3, 2000 Fund $52,581.55; (2) Ambulance Service Fund $5,853.63; (3) F -911 $1,903.96; (4) Capital Improvements $3,510.70; (5) Bond Projects $35,050.15; (6) City Garage $10,233.91; (7) Workers Comp Self-Insurance $2,231.64; (8) Payroll $147,114.33; (9) City Garage Payroll $3,401$3; (10) Ambulance :payroll $9,138.96, Item C on the consent agenda requested approval of Ordinance #658. Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda. AYE: Voss, Barrrhou.se, Brogdon, Williams NAY: None ITE 6o CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A. HYDRAULIC HAMMER ATTACHMENT. Mr Roberts said that the FY 2000 -2001 street department budget includes funds for the purchase of a hydraulic hammer, an attachment powered by backhoe hydraulics that is useful for breaking up concrete and bedrock during excavation work. Bid specifications were developed and sent to prospective vendors in July. Three bids were received, with United Dental submitting the low bid. Although they did not meet all of the specifications, the deviations were noted. 'The deviations generally relate to manufacturer design differences and are not considered to have an impact on equipment performance. Ms Noss moved, seconded by Mr Brogdon, to approve the award of a contract for the purchase of a hydraulic harnmer attachment to United Rental, Tulsa, OIL in the amount of $7776.00 AYE: Voss, Brogdon, I3arnhouse, Williams NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT O THE GENERAL FUND BUDGET. Mr Lutz presented the item. The streets maintenance building was sold in 1999 in the amount of $158,200. Those funds were to be used for the construction of two new structures m one at the vehicle maintenance facility to house refuse collection vehicles, to store and repair polycarts, and for light vehicle repair, and the other at the public works facility for covered equipment storage. Funds from the sale of the streets maintenance building have been placed in the General Fund. A budget amendment is requested in order that these funds can be utilized for the construction of the new. buildings. Ms `loss moved, seconded by Ms 13arnhouse, to approve an amendment to the General Fund Budget, increasing expenditures in the Street Department Capital Outlay Fund by $158,200 to fund the construction of equipment storage buildings. 2- Owasso City Council October 3, 2000 AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO 'THE AWARD OF A BID FOR THE CONSTRUCTION OF EQUIPMENT STORAGE BUILDINGS, Mr Lutz said that the specifications were developed for the construction of two equipment storage buildings to replace the streets maintenance building that was sold in 1999. Bids were initially opened in March, with all bids exceeding the funds available. Those bids were rejected and the project re-bid. Bids were opened on September 11'h, with two bids received. Both bids still exceeded the funds available, and staff negotiated with the low bidder, and deleted items relating to site grade and gravel surfacing, fencing and plumbing, The site grading and gravel surfacing will be done by city employees, Plumbing will be accomplished by a separate purchase order. Negotiations resulted in a bid of $127,245, with the plumbing cost estimated to be $7000 and the site grading and gravel surfacing about $3000. This will bring the total estimated cost -f , or the entire project to approximately $137,000, Ms Voss moved, seconded by Ms Barnhouse, to award the bid for the construction of two equipment storage buildings to Brewer Construction Company, Chouteau, OK in the amount of $127,245. AYE: Voss, Bainhouse, Brogdon, Williams NAY: None Motion carried 4-0. HIM 09=1� NIM19 QKKOJ01a 9RIKIJU W -3- Owasso City Council October 3, 2000 AYE: Brogdon, Noss, I3arnhouse, Williams NAY: None Motion carried 4.0. ITEM 10: CONSIDERATION AND APP OPPIATE ACTION RELATING 'TO A RE Q���:�' FROM A & LAND _�.. DEVELOPMENT FOR ANNEXATION OF A 17.65 -ACRE TRACT OF LAND GENERALLY L,L,Y LOCATED ON WEST OF NORTH GA NETT' _. ROAD AND NORTH OF EAST 116TH STREET NORTH., _ _ _ _._ � I� Ms Sorrells said that A & W Land Development has submitted the above mentioned petition for ami.exation. The 'Technical Advisory Committee, Planning Commission and Annexation Co mmittee have all reviewed the request and recommended approval. Dural Water District 773, Washington Country has supplied a sealed letter from their engineer certifying the district's ability to provide adequate water for fire protection. Ms doss moved, seconded by Ms Ilarnhouse, to approve the requested annexation. AYE: Noss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4 -.0, ITEM 11: CONSIDERATION AND APPROPRIATE ACTION _RELATING TO A REQUEST' FOR CITY COUNCIL, APPROVAL, OF A FINAL, PLAT FOR FOREST CREEK BUSINESS PARK AN ADDITION TO THE CITY OF OWASSO, --,TULSA SA COLTNTY, STATE OF O&LAI-IOMA. AYE: `Toss, Brogdon, I3arnhouse, Williams NAY: None Motion carried 4--0. -4- Owasso City Council October 3, 2000 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE CAPITAL IMPROVEMENTS FUND BUDGET. Mr Kitchell presented the item, A part of the E 96th St N Roadway project includes traffic signal improvements at E 96th St N & N.S. Highway 169. In order for AEP /PSO to provide power to the signals, they propose to replace an overhead guy pole and anchors with a 50` good pole. A second 50" Food pole would be set 225° east of' the existing pole and would include guys, anchors and an overhead transforrner station corrected by overhead conductors. AEP /PSO has stated that this work care be accomplished for $5543. This expense was not included in the project budget. Staff is requesting an amendment to the budgeted amount prior to action being taken to approve this portion of the project. Mr Brogdon moved, seconded by Ms Voss, to approve an amendment to the Capital Improvements Fund Budget, increasing proposed expenditures in the 96t" Street Improvements line item by $5543, and decreasing the projected ending fund balance by $5541 AYE: Brogdon, "Moss, Barnhouse, Williams NAY: None Motion carried 4 ®0 ITEM 130 CONSIDERATION( AND APPROPRIATE ACTION RELATING TO A POLE LINE E TENSION FOR THE TRAFFIC SIGNALAT U.S. HIGHWAY 169 AND EAST 96TH STREET NORTH. Mr Mitchell said that this item is a request for Council approval for an expenditure of $5543 to AEP /PSO for the utility work to provide power to a traffic signal at 96th St N & U.S. Highway 169. Ms Barnhouse moved, seconded by Ms Voss, to approve the expenditure of $5543 to AEP/PSO as requested. AYE: Bainhouse, Voss, Brogdon, Williams NAY; None Motion carried 4 -0. A ,, *: e Liman �' al-avlul quo RER91=91919 Mr Mitchell said that a modification in the plans and specification for the city hall /police station facility is necessary to reinforce the foundation and concrete slab in the jail cell area. The proposed work would include piers, grade beams, rebar, and concrete. IBM Construction has submitted a proposal amounting to $9601. Mr Brogdon moved, seconded by Ms Voss, to approve Change Order #1, adding $9601 to the cost of the project for the purpose of piers, grade w5w Owasso City Council October 3, 2000 beams, rebar, and concrete for the construction of foundations and elevated concrete slab over the containment corridor in the jail cell area. AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 15: C NSIDEPA ION AND APPROPRIATE IA`I E ACT ION RELATING TO THE AWARD OIL BIDS - FOR - THE CONSTRUCTION OIL A CITY HALUPOL,ICE STATION FACILITY.. Mr Mitchell presented the item. Bids for construction contracts 7B Metal Roofing and 9A. Drywall were opened on September 25th. This was a re -bid for both of these bid packages. lour bids were received for the metal roofing contract and one bid for the drywall contract. The apparent low bidder for metal roofing is Turner Roofing is $1.41,648, and the bidder for drywall is Asta Enterprises with a bid of $315,000. The drywall bid is significantly higher than the estimate for that part of the project, however, staff recommend accepting the bid since this package has been bid with no response received and only one bidder this time. Mr Erogdon moved, seconded by Ms Voss, to award bid package Ili fetal Roofing to Turner Roofing in the amount of $141,64$, and bid package 9A Drywall to Asta Enterprises in the amount of $315,000. AYE: I3rogdon, Voss, Barnhouse, Williams NAY: alone Motion carried 4.0. r �` - - i' � �' II!� •�� 1, Mr McElrath said that this is the final piece of property needed for the widening of the intersection at $6th St N and Main St. This parcel was set for closing in March, but had to be renegotiated when it was discovered prior to the closing that a surveying discrepancy existed on this parcel. The amount negotiated is $500 for approximately 50 square feet of property. Ms Barnhouse moved, seconded by Ms Voss, to approve a contract with Burl and Cora Wilbanks for the purchase of real property located at 201 E 11th St, in the amount of $500, to be utilized for the 86th St N and Main St Intersection Project; authorization for the Mayor to execute the contract; authorization for the Mayor and City Clerk to execute any documents incidental and necessary to the closing of the transaction; authorization for payment as indicated in the contract; and approval and authorization for payment of closing costs and related fees in an amount not to exceed $2000. -6- Owasso City Council AYE, I3arnhouse, Voss, Brogdon, Williams NAY: None Motion carried 4 - -0. Y'-"'--'Ml- REPORT FROM CITY MANAGER ULL Mr Mitchell reported that Kohl's grand opening is Friday morning, October 6 "'. 11'EM 18: KEPDXI' FROM CITY ATTORNEY, No report. ITEM 19: REPORT FROM CITY COUNCILORS, October 3, 2000 Mayor Williams spore 'briefly on the "4 TO FIX THE COUNTY" campaign. He said that Commissioner Collins and Commissioner Dick will attend the Owasso Chamber luncheon on Wednesday, October 4h to make a presentation on the campaign. ITEM 20, NEW BUSINESS. ITEM 210 ADJOURNMENT Ms Voss moved, seconded by Mr Brogdon to adjourn. AYE: Noss, Brogdon, Barnhouse, Williams NAY: None Lotion carried 4-0, and the meeting was adjourned at 6 :55 p.m. Marcia Boutwell, City Clerk -7- H C Williams, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, October 109 2000 =The Owasso City Council met in special session on 'Tuesday, October 10, 2000 in the Lower Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October d, 2000. ITEM 1: CAI'TTO i1r_)RDER Mayor Williams called the meeting to order at 5030 p.m. PRESENT Will Williams, Mayor Melinda Voss, Councilor .bandy Brogdon, Councilor STAFF Larry Mitchell, City Manager Marcia Boutwell, City Clerk 'Tiro Rooney, Assistant City Manager Robert Carr, Public Works Director Bob .Allen, Fire Chief A quorum was declared present. ABSENT Mary Lou Bar- ohouse, `dice Mayor TI'EM 2: DISCUSSION RELATINGTO LADDER TRUCK. Chief Allen explained the process used to solicit proposals for the purchase of a ladder truck. The proposals have been reviewed and a recommendation will be made to the City Council on October 17 1h, utilizing a lease - purchase agreement. ITEM 3: UPDATE AND ON RELATING TO ALTERNATIVE COMMITTEE FOR FIRE DEPARTMENT. Chief Allen said that a committee was formed last fall to look into innovative funding sources for capital projects. Two members of the committee were city councilors - Mary Lou Barnhouse and Mark Wilken. Since Mr Wilken is no longer on the council, another councilor needs to agree to sit on that committee so that it can begin functioning again. Following discussion, Councilor Erogdon agreed to become a member of the committee. ITEM 4: DISCUSSION RELATING TO WATER ISSUES. Mr Carr said that work on the water master plan is continuing. Projections for water usage in the future are being based on the assumption that OPWA will service all new population in Owasso. Also estimated will be the impact that new development outside of Owasso's current service area Owasso City Council October 10, 2000 will have on the major improvements, such as storage capacity, pump stations, and major transmission lines. He also discussed water leaks that have occurred since the first of the year, and provided maps showing those leaks. ITEM 5: DISCUSSION EL 1 ING TO COUNCIL STRATEGIC PLANNING AND GOAL SETTING, Mr Mitchell said that a time of planning and goal setting with the Council. is planned for .uesday, November 14'h and Tuesday, November 281h at a location to be determined, Staff will not be 111volved in these sessions. ITEM 7: REPORTFROM CITY MANAGER No Deport. ITEM 6: .MJO T ENT Ms Moss moved, seconded by Mr Brogdon, to adjourn. A YE: Voss, Brogdon, Williams NAY: Done :Motion carried 3 -0, and the meeting was adjourned at 6:35 p.m. Marcia I3outwell, City Clerk -2- Ill C Williams, Mayor f� Y City of Owasso Claims 10/17/00 Fund Department `dotal General 105 Municipal C OUrt 180.00 110 Managerial 198.73 120 Finance 1215.00 150 General Government 9,098.97 160 Community Development 1,780.37 170 Engineering 191.93 175 Information Systems 33.79 181 Support Services 135.59 190 Cemetery 388.52 201 Police Services 3,755.96 215 Police Communications 212.29 221 Animal Control 29310 250 Fire Set-vices 3,259.17 280 Emergency Preparedness 63.99 300 Streets 12,24121 515 Park Maintenance 2,099.28 550 Community Center 1,765.03 TOTAL AL 35,82 5.53 Ambulance Capital 255 Ambulance 4,339.09 TOTAL 4,339.09 -911 E-911 Services 1,949.21 TOTAL 1,949.21 Capital Improvements 96th Street Signalization 120,161.70 TOTAL 120,161.70 Bond Projects Streets /Intersections 207,936.48 Bond Projects City Mall /(police Station 93,554.31 TOTAL 301,490.79 OPGA Merchandise 3,561.75 Sales Tax 11,961.97 605 Cart Operations 156.37 610 Golf Course Maintenance 6,055.03 690 Golf Administration 980.00 691 Clubhouse 2,657.16 800 Debt Service 4,138.04 TOTAL 29, 510.32 OPWA 400 Administration 405 Utility Billing 420 Water 450 Wastewater treatment plant 455 Wastewater Collection 430 Refuse C ollections 435 Recycle Center TOTAL OPWA Capital improvements OPWA Sewer Line Extension OPWA Sales 'Tax City Garage Collision Self - insurance 450 Wastewater Treatment Plant TOTAL Debt et -vice TOTAL Debt Service TOTAL 135 City Garage TOTAL 150 Collision Self- Insurance TOTAL 2,413.70 2,203.56 36,356.14 14,131.23 5,422.00 x',320.34 3,327.€3 73,675M 174,047M 174,047.35 3,328.43 3,€328.43 1,244.62 1,244.32 Claims `dotal 776,333.57 City of Owasso Oct 13, 2000 0766am Page 1 Unpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor FULL Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice Due Date Amount Date Amount Amounts Claim Description 2733 642 09/30/00 5616 100/9-00 10/17/00 - 126°59 996046 12 UNIFORM CLEANING 09/30/00 200/9 43°72 09/30/00 203/9 36°00 09/30/00 204/9 20057 09/30/00 205/9 20057 09/30/00 206/9 69.44 09/30/00 207/9 12.86 09/30/00 208/9 4115 09/30/00 209/9 66033 09/30/00 210/9 23.15 09/30/00 211/9 72.52 09/30/00 212/9 41.15 09/30/00 213/9 68"17 09/30/00 214/9 12"87 09/30/00 215/9 20.57 09/30/00 218/9 23015 09/30/00 219/9 43.72 09/30/00 220/9 12.86 09/30/00 221/9 67091 09/30/00 222/9 20.57 09/30/00 223/9 25072 09/30/00 224/9 41.15 09/30/00 225/9 20.57 09/30/00 227/9 64.96 09/30/00 230/9 38058 09/30/00 233/9 61.,72 09/30/00 236/9 81.06 09/30/00 237/9 30086 09/30/00 238/9 41.15 27'x5 939 10/01/00 5664 100100 10117/00 150x00 150000 12 RETAINER 2736 1294 09/14/00 5680 500197307 -00 10/17/00 236.85 38033 12 PHONE USE-CHIEF 198.52 12 PHONE USE-OTHERS 2738 129 09/25/00 5670 12155800 10/17/00 10000 10000 12 CELL PHONE USE 2739 812 09/22/00 5610 1513°073283 10/17/00 10.97 56059 6 REPAIR SUPPLIES 09/22/00 1506-073276 6082 142.49 6 REPAIR SUPPLIES 09/15/00 1507 °073113 3.98 10097 6 REPAIR SUPPLIES 09/08/00 1501 °072965 9.99 44089 6 REPAIR SUPPLIES 09/22/00 1501 °073274 7098 3098 6 REPAIR SUPPLIES 09/08/00 1510 °072969 5.99 6.82 REPAIR SUPPLIES 09/01/00 1510 - 072846 15°69 152039 TOOLS 09/22/00 1510 °073277 16094 09/15/00 1511 °073114 100.44 09/01/00 1511 °072847 20023 09/08/00 1511-072970 179°20 09/22/00 1511-073281 39090 2743 688 10/04100 5634 10- 0010-5282 10/17/00 232.90 232°90 6 CHLORINE 2747 239 09/19100 5625 96608 10/17/00 119040 29.85 6 PROTECTIVE CLOTHING 29085 6 PROTECTIVE CLOTHING 0000 6 PROTECTIVE CLOTHING 29.85 6 PROTECTIVE CLOTHING 29085 6 PROTECTIVE CLOTHING 2748 104 10/02/00 5627 OO -09 °22 10/17/00 299,00 400.00 3 MOWING-THREE LAKES CCS.AP Accounts Payable Release 5.8.3 O- APR083 By SCOTT SHADBOLT (SRS) ;ity of Owasso Oct 13, 2000 07o56am Page 2 Inpaid Claims by Purchase Order P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item lumber Number Date Code Number Invoice Due Date Amount Date Amount Amounts Claim Description ----- -- ---- -- --- --- ---- ---- -- ------------ -------- -- -- wee ----- -- -- -- -- ----- ----- ------ --- --- ----------------------- - 2765 591 10/02/00 5729 00.09 -21 10/17/00 400.00 2749 1408 09/27/00 5730 1702 10/17/00 9635 2750 366 09/08/00 5751 623792 10/17/00 2020 09/11/00 623981 16066 09/19/00 619091 104°58 09/18/00 624759 6.15 2755 6 09/20/00 5628 6789 10/17/00 110.00 09/20/00 6788 110.00 2757 1056 09/13/00 5626 60891 10/17100 306.35 09/21/00 61066 27.50 09/26/00 61169 41.80 09/18/00 60995 157000 2768 1318 09/18/00 5641 60994 10117100 44.00 2758 729 09/21/00 5624 12306 10/17/00 1,586034 2761 1039 09/26/00 5736 306998 10/17/00 336000 2788 947 09/21/00 5684 307358 10/17/00 250.50 2800 1294 09/26/00 5752 306664 10/17/00 -95050 09/15/00 305993 57030 09/15/00 305994 42411 2761 1039 10/02/00 5743 308046 10/17/00 60.00 10/02/00 307866 243081 2764 1038 09/23/00 5745 5868 10/17/00 39.92 2765 591 09/28/00 5729 8240127674 10/17/00 20.30 09/28/00 8240127676 16.10 09/28/00 8240127677 61085 09/28/00 8240127668 25,70 09/28/00 8240127669 18.35 09/28/00 8240127675 4455 2765 591 10/05/00 5733 8240128441 10/17/00 20°30 10/05/00 8240128443 29000 10/05/00 8240128444 48095 10/05/00 8240128435 28040 10/05/00 8240128436 18035 10/05/00 8240128442 4055 2768 1318 09/24/00 5641 103 10117100 223.90 2769 827 10/06/00 5706 100600 10/17/00 85000 10/06/00 10060 85400 2788 947 10/01/00 5684 100100 10/17/00 250°00 2800 1294 09/14/00 5752 500093816 -00 10/17/00 197085 ;CS.AP Accounts Payable Release 5.8.3 Q *APRO83 299.00 3 MOWING- LAKERIDGE 96075 6 CONCRETE 0.00 6 REPAIR SUPPLIES 2.20 6 REPAIR SUPPLIES 0.00 6 REPAIR SUPPLIES 127..39 6 REPAIR SUPPLIES Oa00 6 REPAIR SUPPLIES 110000 6 SOD 110000 6 SOD 0.00 6 SOD 201°00 6 RENTALS 41"80 6 RENTALS 333085 6 RENTALS 1,586034 3 METER SETS- 9/7/99 586.50 MAINT /REPAIR SUPPLIES 3091 REPAIR /MAINT SUPPLIES 303.81 MAINT /REPAIR SUPPLIES 12„28 8 UNIFORM JEANS 7°68 5 UNIFORM JEANS 6.14 4 UNIFORM JEANS 6.14 4 UNIFORM JEANS 6014 4 UNIFORM JEANS 1.54 UNIFORM JEANS 25070 6 UNIFORM RENTAL 16.10 6 UNIFORM RENTAL 20430 6 UNIFORM RENTAL 61085 6 UNIFORM RENTAL 18035 6 UNIFORM RENTAL 4055 6 UNIFORM RENTAL 28.40 6 UNIFORM RENTAL 29.00 6 UNIFORM RENTAL 20.30 6 UNIFORM RENTAL 48095 6 UNIFORM RENTAL 18.35 6 UNIFORM RENTAL 4,55 6 UNIFORM RENTAL 223.90 3 MEDIAN MOWINGS- 3/21100 0.00 HEPATITIS SHOTS 0°00 HEPATITIS SHOTS 170000 HEPATITIS SHOTS 250.00 12 EMS AUDITS 30060 12 CELL PHONE- ROBERTS 30.60 12 CELL PHONE-ON-CALL 49.50 12 CELL PHONE-STAND-BY 73.20 12 CELL PHONE- STEVENS 13.95 REPAIR SUPPLIES By SCOTT SHADBOLT (SRS) City of Owasso Oct 13, 2000 O7o56am Page 3 Unpaid Claims by Purchase order P.O. Vendor Invoice Mold Claim Vendor Full Amt invoice Disc Due Discount Line Item Number Number Date Code Number Invoice Due Date Amount Date Amount Amounts Claim Description 2877 1171 09/30/00 5665 303394 10/17/00 100°00 100.00 6 DIGITAL PLAYER - CONTRACT 2879 576 10/01/00 5689 100100 10/17/00 61089 61089 12 CABLE SERVICE 2886 537 09/28/00 5690 092800 10/17/00 80.00 80000 10 ATOR PARK MOWINGS 2930 931 09/28/00 5682 092800 10/17/00 127°75 12735 EMPLOYMENT ADS 7/00-6/01 2931 415 09/29/00 5668 33997 10/17/00 23022 23°22 EMPLOYMENT ADS 7/00 -6/01 2934 554 10/02/00 5654 387 10/17/00 40.00 40.00 12 DIAL -UP SERVICE 3053 7 09/21/00 5683 150388 10/17/00 204441 204041 COPIER RENTAL 3159 496 09/14/00 5734 1137 10/17/00 1034 86079 REPAIR SUPPLIES 09/19/00 1183 85¢45 1007 REPAIR /MAINT SUPPLIES 09/25/00 1226 1.07 3165 1392 09/18/00 5727 5 10/17/00 156,201042 156,201042 WWTP -PHASE IIA- 3/7/00 3193 263 10/01/00 5612 15 10/17/00 17,846.43 17,846043 SYSTEMS IMPROVEMENTS 12/7/99 3197 1204 09/25/00 5643 330938 10/17/00 33,926.00 33,926.00 MATER MASTER PLAN 11 -16 -99 3202 129 09/11/00 5781 15118235 10/17/00 32080 32080 12 PHONE USE - WARREN 3214 1098 10/01/00 5617 2252673 10/17/00 99.28 278012 EMPLOYMENT ADS 10/01/00 2247557 178084 3214 1098 09/24/00 5681 2242297 10/17/00 99.28 99028 EMPLOYMENT ADS 3234 1044 09/18/00 5605 1006-0054225 10/17/00 175.33 175.33 12 COMMERCIAL REFUSE 3291 717 11/01/00 5693 110100 10/17/00 23,000 00 23,000 00 12 ELM CREEK NOTE 3295 812 08/25/00 5686 1503-072700 10/17/00 40.34 271°98 MAINTENANCE SUPPLIES 08/11/00 1503-072360 87052 08/04100 1503-072197 144.12 3298 931 09/12/00 5698 767493 10/17 /00 23065 209005 12 LEGAL NOTICES 09/12/00 767494 21050 09/12/00 767495 89.10 09/12/00 767498 74080 3301 987 09/30/00 5623 63432 10/17/00 65000 65.00 12 PORTABLE TOILET RENTAL 3314 267 10/02/00 5726 8 10/17/00 203,836.48 203,836048 INTERSECTION IMPROVEMENTS 11/16/99 3322 1152 09/30/00 5749 093000 10/17/00 195.90 195090 METER READINGS 3323 38 09/30/00 5748 093000 10/17/00 194.10 194010 METER READINGS 3324 1578 09/29/00 5746 092900 10/17/00 486045 486.45 METER READINGS 3325 371 09/30/00 5747 093000 10/17/00 519475 519075 METER READINGS 3326 264 09/30/00 5750 093000 10/17/00 135045 135.45 METER READINGS 3350 475 09/30/00 5740 57773 10/17/00 175°40 175°40 RENTAL 3381 313 09/30/00 5677 093000 10/17/00 1,200.00 1,200.00 INSPECTION SERVICES 3397 857 09/27/00 5697 D1714O1 10/17/00 18098 77081 REPAIR SUPPLIES 09/21/00 D171O13 13.45 08/31/00 D169291 30.36 06 /02/00 D161380 15.02 3442 255 09/25/00 5622 340269 10/17/00 29.95 104095 SECURITY MONITORING /RECHARGED MAGNET 08/30/00 333785 75000 3459 1405 08 /09/00 5724 G- 10073254 10/17/00 420°96 628050 AMBULANCE SUPPLIES 08/22/00 C °10073780 -13450 CCS.AP Accounts Payable Release 5.8.3 Q*APRO83 By SCOTT SHADBOLT (SRS) J ty of Owasso lnpaid Claims by Purchase order Oct 13, 2000 07e56am Page 4 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item lumber Number Date Code Number Invoice Due Date Amount Date Amount Amounts Claim Description 08/09/00 C- 10073261 133030 08/16/00 C °10073628 17011 08/14/00 C °10073464 21068 08/11/00 C °10073387 48095 3523 1404 09/20/00 5695 3561 10/17/00 336000 336000 ROAD BORE 3530 1038 09/27/00 5687 6877 10/17/00 11094 172°64 MAINT SUPPLIES 09/18/00 5473 34082 09/18/00 5474 43043 09112/00 4512 2333 09/13/00 4128 14.94 09101/00 2662 43.78 3531 904 09/11/00 5688 50825 10/17/00 34000 140.00 AMBULANCE SUPPLIES 09/25/00 50953 36A0 08/28/00 50627 24.00 08/23/00 50575 30°00 08/21/00 50541 16.00 3589 129 09/25/00 5613 12313359 10/17/00 104.50 104..50 11 PHONE USE -KROPP 3633 1497 08/24/00 5671 309189 10/17/00 100°00 200.00 TRAINING °EDWARDS 09/15/00 309247 100°00 3634 14 09/29/00 5619 190089 10/17/00 420000 625°00 RADIOS 09/29/00 190049 205.00 3640 1340 09/21/00 5667 P11838 10/17/00 40000 40000 LODGING -YOUNT 3662 1505 08/25/00 5694 26 °1 10/17/00 7,875000 7,875.00 ELECTRICAL 6/6/00 3745 1039 09/19/00 5737 305617 10/17/00 292002 482.42 REPAIR /MAINT SUPPLIES 09/13/00 305615 172.40 09/18/00 305992 18000 3745 1039 10/02/00 5744 307864 10/17/00 39020 39.20 REPAIR /MAINT SUPPLIES 3749 811 09/25/00 5620 13646 10/17/00 1,369°60 1,369060 BACKHOE RENTAL 3759 717 09/05/00 5666 090500 10/17/00 4,100000 4,100000 BETHEL BAPTIST ESCROW 3773 475 09/30/00 5621 61324 10/17/00 70.00 70.00 RENTAL 3823 360 09/28/00 5644 810978 10/17/00 71.81 71.81 COPIER MAINTENANCE 3826 1534 10/05/00 5611 2 10/17/00 120,161.70 120,161070 STREET IMPROVEMENTS 6°20-00 3846 1039 09/19/00 5728 307359 10/17/00 555.00 555000 METERS-10/19/99 3871 1543 09/25/00 5640 363 10/17/00 47.30 47.30 WIRE BRUSHES 3889 1217 09/28/00 5615 IV663009 10/17/00 360.00 360.00 AMBULANCE SUPPLIES 3891 868 09/16/00 5614 34713 10/17/00 125.00 125400 TRAINING ®SADDORIS 3894 362 10/04/00 5607 32745 10/17/00 30000 30°00 BIO -WASTE DISPOSAL 3906 418 09/26100 5606 XYQFPO 10/17/00 350000 350000 AIRFARE °CARR 3917 855 09/14/00 5685 1189978 10/17/00 475.00 475400 ANNUAL SUBSCRIPTION 3983 65 09/29/00 5675 6670 -001 10/17/00 108000 108.00 DISPATCHER TRAINING 3983 65 09/30/00 5717 6689 °001 10/17/00 33,00 33000 DISPATCHER TRAINING 3984 509 10/02/00 5642 175777 10/17/00 101.92 101.92 FILTERS 3997 1557 09/29/00 5692 51266 10/17100 671.91 671x91 BILLING SERVICE 4026 494 09/12/00 5618 17851 10/17100 65°95 65095 SERVICE LINE MAINTENANCE 4039 1421 09/26/00 5696 72698 10/17/00 125000 125000 VEHICLE REPAIR 4040 855 09/20/00 5662 735914 10/17/00 113095 113.95 TRAINING MATERIALS 4041 594 09/09/00 5702 12679836-001 10/17/00 1,318000 1,318.00 BACKHOE RENTAL 4043 929 09/16/00 5629 2185 °0004261 10/17/00 5,197°18 4,111.00 TIPPING FEES 1,086018 TIPPING FEES 0000 TIPPING FEES ,CS.AP Accounts Payable Release 5.8.3 Q "APR083 By SCOTT SHADBOLT (SRS) City of Owasso Oct 13, 2000 07o56am Page 5 Unpaid CLaims by Purchase Order P.O. Vendor Invoice Hold CLaim Vendor FutL Amt Invoice Disc Due Discount Line Item Number ------ Number donna_ Date -------- Code Number m -_H ------- Invoice - momma-- ---- Due Date °man ---- - Amount Date Amount ---- -- -man- -- --- --- -- °anew - -- ----- Amounts - ------ CLaim Description ----------------------- 4044 378 09/19/00 5653 470 10/17/00 3,125 55 3,125.55 DUES 4045 743 09/05/00 5703 1 10/17/00 85,500000 85,500000 ROCK BASE GRADING 6/20/00 4051 865 09/27/00 5663 5576 10/17/00 212.00 212.00 TIRES 4054 826 08/12/00 5630 260029 °•2 10/17/00 813x90 712 PAGING SERVICE 21°34 PAGING SERVICE 14.23 PAGING SERVICE 35059 PAGING SERVICE 7.12 PAGING SERVICE 3356€3 PAGING SERVICE 17.19 PAGING SERVICE 9028 PAGING SERVICE 164,03 PAGING SERVICE 7.,11 PAGING SERVICE 42070 PAGING SERVICE 88046 PAGING SERVICE 28¢47 PAGING SERVICE 7.12 PAGING SERVICE 7012 PAGING SERVICE 21934 PAGING SERVICE 4056 943 09/27/00 5669 24662 10/17/00 28057 57014 OFFICE SUPPLIES 09/28/00 24666 28057 14016 OFFICE SUPPLIES 09/26/00 24661 14.16 11001 OFFICE SUPPLIES 09/27/00 24665 11001 8.29 OFFICE SUPPLIES 10/06/00 24696 8.29 4057 810 09/27/00 5673 1951 10/17100 136000 136000 PRINTING 4058 677 09/27/00 5674 85166 10/17/00 20.00 20 00 EVIDENCE PHOTOS 4059 490 09/30/00 5723 P55670310001 10/17/00 92090 92.90 UNIFORM JACKET°GREENE 4060 17 09/19/00 5786 3952543 10/17/00 124.13 10/18/00 2.39 124013 SHOES 4061 781 09/22/00 5691 498173763 10/17/00 69013 9071 POSTAGE 23040 POSTAGE 36002 POSTAGE 4062 627 09/27/00 5678 106064 10/17/00 176.00 176000 COPIER MAINT 4063 485 05/04/00 5672 50400-01 10/17/00 122025 188090 UNIFORM PANTS 09/22/00 92200°01 93000 122.25 FIELD EQUIPMENT 09/25/00 92500 °01 95090 4064 1372 04/25/00 5704 P7642A 10/17/00 165.00 165.00 DIAL-UP SERVICE REPAIR 4065 873 09/18/00 5701 14144 10/17/00 373000 373.00 OVERHEAD DOOR REPLACEMENT 4067 811 09/22/00 5700 27559 10/17/00 45°00 45000 FUEL 4068 1561 09/21/00 5699 LABSVC000809 10/17/00 130.00 130000 SCALE CALIBRATION 4073 1399 09/16/00 5739 8457 10/17/00 50,00 50°00 MATERIALS TESTING 4073 1399 10/02/00 5753 8488 10/17/00 90000 90000 MATERIALS TESTING 4075 829 10/04/00 5754 216652 10/17/00 296.49 296.49 REPAIR SUPPLIES 4076 594 09/14/00 5738 13034654 °001 10/17/00 2,260°00 5,211°10 EQUIPMENT RENTAL 09/25/00 13210971 °001 910.00 09/22/00 13221943-001 485030 09/29/00 13394180-001 181°80 09/21/00 13034654-002 1,374000 4077 1044 09/17/00 5732 1006 °0053145 10/17/00 2,034 „61 2,034061 RECYCLE REFUSE 0.00 RECYCLE GLASS 4079 938 09/25/00 5679 91800B335926 10/17/00 1,949.21 1,949021 E -911 CCS.AP Accounts Payable ReLease 5.8.3 Q*APR083 By SCOTT SHADBOLT (SRS) :ity of Owasso Inpaid CLaims by Purchase order Oct 13, 2000 07e56am Page 6 P.O. Vendor Invoice Hold Claim Vendor FuLL Amt Invoice Disc Due Discount Line Item lumber Number Date Code Number Invoice Due Date Amount Date Amount Amounts Claim Description 4080 594 09/05/00 5735 12725351 -002 10/17/00 1,067 58 1,810058 EQUIPMENT RENTAL 09/01/00 12725351 °001 743.00 4081 792 08/28/00 5650 42729 10/17/00 11.87 86062 REPAIR SUPPLIES 09/05/00 43383 3.97 09/18/00 44568 34090 09/20/00 44868 22.80 09/21/00 44944 13008 4082 812 09/01/00 5652 1512 - 072853 10/17/00 7.41 62.06 REPAIR SUPPLIES 09/08/00 1512-072971 14°22 09/15/00 1512 °073116 9097 09/22/00 1512 °073282 30,46 4083 1058 09/23/00 5651 402209 10/17/00 17020 17020 RIP RAP 4084 89 11/01/00 5639 11/00 10/17/00 4,138.04 4,138004 CART LEASE; 4097 '1563 09/23/00 5648 092300 10/17/00 669.60 669060 ARBITRATION SERVICES 4098 356 09/22/00 5649 3817411 10/17/00 72,32 72.32 K08160 4099 601 10/01/00 5782 3703 10/17/00 1,17250 1,172.50 MONTHLY SERVICE FCC 4100 1075 10/06/00 5608 105404 10/17/00 350.06 35006 SAFETY BOOTS & JACKETS °MARLAR /DEMPSTER 4102 186 11/01/00 5725 110100 10/17/00 7,760.00 5,000,.00 BONDS x°11, 12, 13, 14, 15 2,760000 INTEREST 11/0 4103 1161 09/29/00 5731 88398 10/17/00 1,033087 1,033087 CHEMICALS 4104 53 09/30/00 5742 14748 10/17/00 339°50 339050 GRAVEL 4106 1044 09/18/00 5646 1006 °0054396 10/17/00 209.67 209067 REFUSE SERVICE: 4107 342 09/27/00 5638 35694 10/17/00 16.82 83070 REPAIR PARTS 08/31/00 35349 52003 08/22/00 35172 -287.86 07/27/00 34662 302071 4108 233 09/25/00 5637 262730 10/17/00 40"00 40000 WATER - BATTERIES 4109 720 10/03/00 5636 64574 10/17/00 87050 105085 HORSE SHOES 09/13/00 64105 18.35 4110 749 09/15/00 5635 176944 10/17/00 237.93 237093 RAKES 4111 774 09/27/00 5657 355395 10/17/00 261060 261.60 CHEMICALS /GRASS SEED 4112 83 09/21/00 5656 21782 10/17/00 2,445020 2,445020 FERTILIZER 4113 953 09/27/00 5655 1489283 10/17/00 138068 138068 REPAIR SUPPLIES 4114 812 09/18/00 5631 655- 073181 10/17100 38085 101°32 REPAIR /PAPER SUPPLIES 10102100 655-073455 26094 09/25/00 655-073328 35°53 4115 85 10102100 5632 535448671 10/17/00 19x99 19099 REPAIR PART 4116 1229 09/27/00 5633 743089 10/17/00 36025 149.97 SLACKS /SWEATERS 09/26/00 742580 113072 4117 955 09/28/00 5787 52718586 10/17/00 72053 10/18/00 2077 72053 GOLF CLUB 4118 1579 09/14/00 5658 103207 10/17/00 171442 524.21 JACKETS /SLACKS 09/07/00 102925 352.79 4119 300 10/02/00 5661 10198 10/17/00 9.00 9.00 REPAIR PART 4120 42 09/21/00 5660 92877302 10/17/00 739072 838031 SUNGLASSES 09/23/00 92879782 98°59 4121 17 09/25/00 5785 3964547 10/17/00 27050 10/18/00 0,46 211.88 SHOES /SHOE TREE 09/27/00 3970566 97,26 10/18/00 1.86 09/26/00 3966276 87012 10/18/00 1066 4122 57 09/15/00 5784 334861 10/17/00 79.32 10/18/00 3.00 1,716090 GOLF BALLS /CLUBS /BAG /CAPS 1CS.AP Accounts Payable ReLease 5.8.3 Q*APR083 By SCOTT SHADBOLT (SRS) City of Unpaid Owasso Claims by Purchase Order Oct 13, 2000 07o56am Page 7 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item Number Number Date ---- -m Code Number Invoice ---- - ----- --- -- -- ---- Due Date -- ----em -- Amount .-ehm -- -- -- Date Amount -------- ---- -- ---- ------------ Amounts Claim Description ----------------------- 09/18/00 339611 99052 10/18/00 3.76 09/27/00 363489 265000 10/18/00 10040 09/26/00 359894 159050 10/18/00 6024 09/22/00 350495 438000 10/18/00 17°28 09/25/00 356456 210000 10/18/00 8=00 09/27/00 364544 465.56 10/18/00 18036 4123 1564 08/28/00 5659 2060 10/17/00 530.00 530,00 ADVERTISING 4124 405 11/01/00 5719 110100 10/17/00 60000 60000 MEMBERS141P DUES-GREENE 4125 812 09/08/00 5721 1516 °072972 10/17/00 28095 28.95 REPAIR /MAINT SUPPLIES 4127 291 11/01/00 5722 1552437 10/17/00 100400 100.00 MEMBERSHIP DUES°GREENE 4178 534 09/14/00 5718 133907 10/17/00 29.90 50,80 NOTARY SEAL -PERRY 10/04/00 134374 20.90 4131 1002 10/17/00 5783 101700 10/17/00 1,240.58 6050 REIMS PETTY CASH 13.00 REIMB PETTY CASH 86x89 SAFETY BOOTS-PARKER 0„74 REIMS PETTY CASH 12495 REIMB PETTY CASH 26.97 SHIPPING 39.00 0o SMITH LICENSE 100.00 UNIFORM -PERRY 5000 REIMB PETTY CASH 6.82 REIMS PETTY CASH 3030 REIMS PETTY CASH 97024 EMPLOYEE APPRECIATION 560.00 PER DIEM - ANNUAL FIRE RETREAT 25.00 REGISTRATION FEES °SORRELIeS 3.00 REIMB-PETTY CASH 4.55 REIMS -PETTY CASH 28.29 CITY MGR EXPENSE 9.00 REIMB-PETTY CASH 7.60 REIMB -PETTY CASH 11.97 REIMB-PETTY CASH 14.81 REIMB -PETTY CASH 4132 1566 10/05/00 5778 705651 10/17/00 38.11 177.95 PER DIEM & LODGING -CARR 38.11 EMPLOYEE APPRECIATION 4134 666 09/21/00 5609 3621 10/17/00 225x00 125000 PRINTER TONER 4135 835 08/30/00 5780 083000 10/17/00 2,585 99 100.00 PRINTER TONER 2,585.99 9/00 SERVICE FEE 4136 1361 10/05/00 5645 100500 10/17/00 60000 60000 OALIFF DUTY 4145 766 11/01/00 5741 110100 10/17/00 54,00 54000 EXAM- O'6RIEN 4146 458 09/25/00 5710 6927 10/17/00 290073 290.73 REPAIR PARTS 4147 488 09/27/00 5708 138230 10/17/00 25084 25084 REPAIR /MAINT SUPPLIES 4148 1029 10/03/00 5713 5012002 10/17/00 423°50 423050 REPAIR PARTS 4150 1032 09/27/00 5711 200116 10/17100 482,79 482079 VEHICLE REPAIR 4152 1054 09/15/00 5714 48197767 10/17/00 41.75 41°75 REPAIR PARTS 4154 227 09/19/00 5715 509719 10/17/00 91°98 91.98 REPAIR PARTS 4155 1005 09/01/00 5716 76709 10/17/00 2.56 543066 REPAIR PARTS 09/07/00 76786 18026 09/07/00 76792 3.30 09/07/00 76773 279039 CCS.AP Accounts Payable Release 5.8.3 0 *APR083 By SCOTT SHADBOLT (SRS) ,ity of Owasso Inpaid Claims by Purchase Order Oct 13, 2000 07a56am Page 8 P.O. Vendor Invoice Hold Claim Vendor Full Amt Invoice Disc Due Discount Line Item lumber ,beam Number ------ Date -------- Code Number ---- ---- -- Invoice ------ ---- -- Due Date -------- ------------ Amount Date Amount -- ---- -- ---- ---- -- ------------- Amounts Claim Description ----------------------- 09/11/00 76846 49013 09/21/00 77095 99°38 09/19/00 77022 2008 09/27/00 77207 10031 09/26/00 77204 53081 09/11/00 76849 24.68 09/27/00 77209 0.76 4157 362 10/04/00 5720 32744 10/17/00 30000 30.00 BIQ- -WASTE DISPOSAL, 4158 224 09/05/00 5707 15084 10/17/00 320400 773,95 REPAIR PARTS 09/17/00 15830 133.95 08/07/00 14762 320900 4161 1571 09/27/00 5712 81632 10/17/00 51084 51084 REPAIR PARTS 4162 1572 09/19/00 5709 T- 030159 10/17/00 228000 228°00 VEHICLE REPAIR 4164 1568 09/24100 5647 246701 10/17/00 350°00 350000 ADVERTISING 4180 1084 09/30/00 5798 167841949 10/17/00 3,25308 3,253008 STREET LIGHTS 10/00 4181 1084 09/30/00 5799 9/00 10/17/00 26,841 24 1,587.02 09/00 USE 15052 09/00 USE 827053 09/00 USE 950083 09/00 USE 293070 09/00 USE 1,240081 09/00 USE 63.99 09/00 USE 408.36 09/00 1,065.31 09/00 USE 908042 09/00 USE 11,624.57 09/00 USE 363"76 09/00 USE 182.50 09/00 USE 1,765003 09/00 USE 1,271059 09/00 USE 2,097009 09/00 USE 2,175.21 09/00 USE 4196 883 10/13/00 5800 101300 10/17/00 120000 120000 COURT CLERK WORKSHOP 4199 812 10/04/00 5788 655OT3504 10/17/00 32089 32089 PAPER SUPPLIES 4200 85 10/05/00 5789 535450939 10/17/00 20068 20068 REPAIR SUPPLIES 4201 40 10/05/00 5790 688872 10/17/00 30042 165.94 REPAIR PARTS 10/04/00 688407 126°53 10/04/00 688408 8,99 4202 366 09/07/00 5791 623675 10/17/00 28884 28°84 CONCRETE 4203 1038 10/04/00 5792 7826 10/17/00 22°36 20°62 REPAIR /MAINT SUPPLIES 1474 REPAIR /MAINT SUPPLIES 4204 107 10/02/00 5793 55280 10/17/00 4.75 4.75 REPAIR SUPPLIES 4205 300 10/05/00 5794 10238 10/17/00 26000 26.00 REPAIR SUPPLIES 4206 344 07/11/00 5795 24319385794 10/17/00 244.73 244073 OFFICE EQUIPMENT 4208 1576 10/04/00 5796 503 10/17/00 120.00 120°00 PAINT 4209 1577 10/02/00 5797 50980 10/17/00 81037 81037 REPAIR SUPPLIES 4217 360 09/28/00 5676 814425 10/17/00 364.83 364°83 COPIER MAINT 4218 1580 10/30/00 5779 103000 10/17/00 118000 118000 2 WORKSHOP °WARREN /LENHART 4224 262 10/17/00 5705 9/18 °10/17 10/17/00 200000 200°00 GLEANING /SECURITY SERVICES 4227 1062 10/01/00 5801 10/00 10/17/00 5,905.97 700.00 RETAINER ;CS.AP Accounts Payable Release 5.8.3 Q*APR083 By SCOTT SHADBOLT (SRS) City of Owasso Unpaid Claims by Purchase Order Oct 13® 2000 07o56am Page 9 P.O. Vendor Invoice Hold Ctaim Vendor FULL Amt Invoice Disc Due Discount Line Item Number Number Date Code Number Invoice Due Date Amount Date Amount Amounts Claim Description ------ ---- -- -------- -e_., ---- -- -------- ---- -------- ------------ -- ---- ®- -- --- ----- ------------ ------------------------ TOTAL 174 records Listed 700000 RETAINER 4,155.97 LEGAL SERVICES 350.00 LEGAL SERVICES 764,947078 76.10 7 64.94 7- 8* // l l ,, 6 ° 7 + 00 776,833-57 * ;ity of Owasso Oct 13, 2000 07o55am Page 1 :ash Requirements Vendor Invoice Due Cumulative :laim# Number Vendor Name Invoice# Date Date Amount Due Amount Due ---- -- ---- -- --------------------------------------- --- mew-- -- ---- -- --- ----- -- - ---- -- -------------- -------- --- --- 5605 1044 WASTE MANAGEMENT OF OKLA 5606 418 OWASSO TRAVEL 5607 362 MEDICAL COMPLIANCE SPECIALITY 5608 1075 GELLCO SAFETY SHOES 5609 666 ALL COPY SUPPLIES 5610 812 KIMBALL ACE HARDWARE 5611 1534 MCGUIRE BROTHERS CONSTRUCTION 5612 263 HUB + GARVER 5613 129 AT&T WIRELESS SERVICES 5614 868 OSU FIRE SERVICE TRAINING 5615 1217 PHYSIO CONTROL, 5616 642 YALE CLEANERS 5617 1098 TULSA WORLD CS,AP Accounts Payable Release 5.8.3 N*APR010 1006 °0054225 XYQFPO 32745 105404 3621 1513 - 073283 1506-•073276 1507 - 073113 1501 °072965 1501-073274 1510 - 072969 1510-072846 6510 °073277 1511 - °073114 1511 °072847 1511-072970 1511 ° 073281 2 15 12313359 34713 XV663009 100/900 200/9 203/9 204/9 205/9 206/9 207/9 208/9 209/9 210/9 211/9 212/9 213/9 214/9 215/9 218/9 219/9 220/9 221/9 222/9 223/9 224/9 225/9 227/9 230/9 233/9 236/9 237/9 238/9 2252673 09/18/00 10/17/00 09/26/00 10/17/00 10/04/00 10/17/00 10/06/00 10/17/00 09/21/00 10/17/00 09/22/00 10/17/00 09/22/00 09/15/00 09/08/00 09/22/00 09/08/00 09/01/00 09/22/00 09/15/00 09/01/00 09/08/00 09/22/00 10/05/00 10/17/00 10/01/00 10/17/00 09/25/00 10/17/00 09/16/00 10/17/00 09/28/00 10/17/00 09/30/00 10/17/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 09/30/00 10/01/00 10/17/00 175,33 350000 30.00 350006 225000 41813 120,161070 17,846.43 104.50 125000 360.00 996046 175.33 525°33 555033 905039 1,130039 1,548.52 121,710422 139,556.65 139,661 15 139,786015 140,146.15 141,142061 278012 141,420073 By SCOTT SHADBOLT (SRS) City of Owasso Oct 13, 2000 07a55am Page 2 Cash Requirements Vendor Invoice Due Cumulative Claim# ------ Number __wand Vendor Name --------------------------------------- Invoice# -------------------- Date -------- Date -------- Amount Due a____m__ -- --- _ Amount Due -------------- 2247557 10/01/00 5618 494 ROTO °ROOTER 17851 09/12/00 10/17/00 65°95 141,486068 5619 14 EIS COMMUNICATIONS 190089 09/29/00 10/17/00 625000 142,111 68 190049 09/29/00 5620 811 KEYSTONE EQUIPMENT CO 13646 09/25/00 10/17/00 1,369,60 143,481.28 5621 475 PORT °A °JOHN OF TULSA 61324 09/30/00 10/17/00 70.00 143,551028 5622 255 GUARDIAN SECURITY SYSTEMS INC 340269 09/25/00 10/17/00 104°95 143,656423 333785 08/30/00 5623 987 SAM-0 -LET SERVICE 63432 09/30/00 10/17/00 65000 143,721.23 5624 729 CUNNINGHAM PLUMBING INC 12305 09/21/00 10/17/00 1,586.34 145,307057 5625 239 GEORGE & GEORGE SAFETY 96608 09/19/00 10/17/00 119.40 145,426 97 5626 1056 EQUIPMENT ONE RENTAL & SALES 60891 09/13/00 10/17/00 576°65 146,003=62 61066 09/21/00 61169 09/26/00 60995 09/18/00 60994 09/18/00 5627 104 BRUSHHOG SERVICES 00-09-22 10/02/00 10/17/00 699.00 146,702 62 00 °09°21 10102100 5628 6 BROWN FARMS SOD 6789 09/20/00 10/17/00 220000 146,922062 6788 09/20/00 5629 929 WASTE MANAGEMENT OF OKLA 218500004261 09116/00 10/17/00 5,197.18 152,119°80 5630 826 METROCALL 260029 °2 08/12/00 10/17/00 813.90 152,933 70 5631 812 KIMBALL ACE HARDWARE 655 - 073181 09/18/00 10/17/00 101032 153,035„02 655 °073455 10102100 655 °073328 09/25/00 5632 85 AUTO ZONE 535448671 10/02/00 10/17/00 19°99 153,055.01 5633 1229 ASHWORTH, INC 743089 09/27/00 10/17/00 149.97 153,204098 742580 09/26/00 5634 688 HCI 10 °0010 °52825 10/04/00 10/17/00 232.90 153,437088 5635 749 CHEMCO CHEMICAL CO 176944 09/15/00 10/17/00 237093 153,675 81 5636 720 CLARKS FEED STORE 64574 10/03/00 10/17/00 105.85 153,781 66 64105 09/13/00 5637 233 FIZZ °O MATER 262730 09/25/00 10/17/00 40.00 153,821„66 5638 342 LUBER BROS INC 35694 09/27/00 10/17/00 83.70 153,905.36 35349 08/31/00 35172 08/22/00 34662 07/27/00 5639 89 ASSOCIATES COMMERCIAL CORP 11/00 11/01/00 10/17/00 4,138004 158,043440 5640 1543 PH POOL & PATIO 363 09/25/00 10/17/00 47.30 158,090.70 5641 1318 SCOTT SIMMONS 103 09/24100 10/17/00 223°90 158,314°60 5642 509 RED BUD AIR FILTER SVC 175777 10/02/00 10/17/00 101.92 158,416052 5643 1204 MONTGOMERY WATSON 330938 09/25/00 10/17/00 33,926.00 192,342.52 5644 360 IKON OFFICE SOLUTIONS 810978 09/28/00 10/17/00 71°81 192,414033 5645 1361 MATT BAILEY 100500 10/05/00 10/17/00 60°00 192,474033 5646 1044 WASTE MANAGEMENT OF OKLA 1006 °0054396 09/18/00 10/17/00 209067 192,684000 5647 1568 FRIENDSHIP BROADCASTING, L P 246701 09/24/00 10/17/00 350.00 193,034000 5648 1563 LOUIS De RIDLE 092300 09/23/00 10/17/00 669060 193,703,60 5649 356 MEDCENTER INC 3817411 09/22/00 10/17/00 72032 193,775°92 5650 792 HUGHES LUMBER CO 42729 08/28/00 10/17/00 86062 193,862°54 43383 09/05/00 44568 09/18/00 44868 09/20/00 CCS.AP Accounts Payable Release 5.8.3 N *APR010 By SCOTT SHADBOLT (SRS) ity of Owasso Oct 13, 2000 07e55am Page 3 .ash Requirements Vendor Invoice Due Cumulative elaim# Number Vendor Name Invoice# Date Date Amount Due Amount Due 44944 09/21/00 5651 1058 ANCHOR STONE CO 402209 09/23/00 10/17/00 17020 193,879.74 5652 812 KIMBALL ACE HARDWARE 1512 °072853 09/01/00 10/17/00 62°06 193,941 ®80 1512-072971 09/08/00 1512-073116 09/15/00 1512-073282 09/22/00 5653 378 MET 470 09/19/00 10/17/00 3,125055 197,067.35 5654 554 TULSA COUNTY MIS 387 10/02/00 10/17/00 40000 197,107035 5655 953 EWING TULSA 1489283 09/27/00 10/17/001 138.68 197,246003 5656 83 AGRI NUTRIENTS 21782 09/21/00 10/17/00 2,445.20 199,691.2y3 5651 y 774 ESTES INC 355395 09/27/00 10/17/00 261.60 199,952.83'3 5658 1579 FORRESTERS 103207 09/14/00 101/17/001 524„21 2001,4 7.04 102925 09/07/00 5659 1564 TULSA OILERS HOCKEY INC 2060 08/28/00 10/17/00 530000 201,007.04 5660 42 OAKLEY INC 92877302 09/21/00 10/17/00 838031 201,845.35 92879782 09/23/00 5661 300 ,JUS'T'ICE GOLF CAR CO INC 10198 10/02/00 10/17/00 9.00 201,854 35 5662 855 NATIONAL FIRE PROTECTION 7:35914 09/20/00 10/17/00 113.95 201,968 30 5663 865 B & M TIRE CENTER INC 5576 09/27/00 10/17/00 212.00 202,180030 5664 939 HOWARD STAMPER 100100 10/01/00 10/17/00 150.00 202,330.30 5665 1171 MARLIN LEASING 303394 09/30/00 10/17/00 100000 202,430.30 5666 717 FIRST BANK OF OWASSO 090500 09/05/00 10/17/00 4,100000 206,530030 5667 1340 DAYS INN P11838 09/21/00 10/17/00 40°00 206,570.30 5668 415 OKLAHOMA EAGLE 33997 09/29/00 10/17/00 23.22 206,593.52 5669 943 SUBURBAN OFFICE SUPPLY 24662 09/27/00 10/17/00 90.60 206,684012 24666 09/28/00 24661 09/26/00 24665 09/27/00 24696 10/06/00 5670 129 AT &T WIRELESS SERVICES 12/55800 09/25/00 10/17/00 10°00 206,694012 5671 1497 STRATEGIES IN TECHNOLOGY 309189 08/24/00 10/17/00 200300 206,894.12 309247 09/15/00 5672 485 PATROL TECHNOLOGY 50400 -01 05/04/00 10/17/00 311.15 207,205 27 92200-01 09/22/00 92500-01 09/25/00 5673 810 JOES PRINT SHOP 1951 09/27/00 10/17/00 136000 207,34102'7 5674 677 APERTURES INC 85166 09/27/00 10/17/00 20.00 207,361027 5675 65 AMERICAN RED CROSS 6670 °001 09/29/00 10/17/00 108.00 207,469.27 5676 360 IKON OFFICE SOLUTIONS 814425 09/28/00 10/17/00 364.83 207,834010 5677 313 BURR KANNADY 093000 09/30/00 10/17/00 1,200°00 209,034010 5678 627 WESTERN BUSINESS PRODUCTS 106064 09/27/00 10/17/00 176000 209,210.10 5679 938 SOUTHWESTERN BELL TELE 91800833592640 09/25/00 10117/00 1,949021 211,159031 5680 1294 US CELLULAR 500197307 °006 09/14/00 10/17/00 236.85 211,396016 5681 1098 TULSA WORLD 2242297 09/24/00 10/17/00 99028 211,495.44 5682 931 RETHERFORD PUBLICATIONS 092800 09/28/00 10117/00 127,75 211,623°19 5683 7 BMI SYSTEMS OF TULSA 150388 09/21/00 10/17/00 204°41 211,827.60 5684 947 UTICA PARK CLINIC 100100 10/01/00 10/17/00 250000 212,077.60 5685 855 NATIONAL FIRE PROTECTION 1189978 09/14/00 10/17/00 475000 212,552 60 5686 812 KIMBALL ACE HARDWARE 1503 - 072700 08/25/00 10/17/00 271.98 212,824058 1503 °072360 08/11/00 1503-072197 O8/04/00 5687 1038 WAL °MART 6877 09/27/00 10/17/00 172064 212,997°22 °CS.AP Accounts Payable Release 5.8.3 N*APR010 By SCOTT SHADBOLT (SRS) City of Owasso Cash Requirements Oct 13, 2000 07o55am Page 4 Vendor Invoice Due Cumulative CLaim# ° ° ° -na Number w_mn_n Vendor Name --------------------------------------- Invoice# -------------------- Date -- - ----- Date -------- -------------- Amount Due --------------- Amount Due 5473 09/18/00 5474 09/18/00 4512 09/12/00 4128 09/13/00 2662 09/01/00 5688 904 PACE PRODUCTS OF TULSA INC 50825 09/11100 10/17/00 140.00 213,137022 50953 09/25/00 50627 08/28/00 50575 08/23/00 50541 08/21/00 5689 576 COX COMMUNICATIONS 100100 10/01/00 10/17/00 61=89 213,199011 5690 111 J B STIGALL 0092800 09/28/00 10/17/00 80.00 213,279°11 5691 781 FEDEX 498173763 09/22/00 10/17/00 69013 213,348 24 5692 1557 TECHNICAL PROGRAMMING SERVICES INC 51266 09/29/00 10/17/00 671091 214,020.15 5693 717 FIRST BANK OF OWASSO 110100 11/01/00 10/17/00 23,000400 237,020.15 5694 1505 OIL CAPITAL ELECTRIC 26 °1 08/25/00 10/17/00 7,875.00 244,895 15 5695 1404 UTILITY CABLE COMMUNICATIONS INC 3561 09/20/00 10/17/00 33600 245,231015 5696 1421 SHORTYS AUTO ELECTRIC 72698 09/26/00 10/17/00 125.00 245,356.15 5697 857 CROW BURLINGAME D171401 09/27/00 10/17/00 77.81 245,433096 D171013 09/21/00 D169291 08/31/00 D161380 06/02/00 5698 931 RETHERFORD PUBLICATIONS 767493 09/12/00 10/17/00 209005 245,643,01 767494 09112/00 767495 09/12/00 767498 09/12/00 5699 1561 ALDINGER COMPANY LABSVC000809 °0301 09/21/00 10/17/00 130000 245,773001 5700 811 KEYSTONE EQUIPMENT CO 27559 09/22/00 10/17/00 45000 245,818 01 5701 873 OWASSO OVERHEAD DOOR 14144 09/18/00 10/17/00 373.00 246,191 01 5702 594 UNITED RENTALS 12679836-001 09/09/00 10/17/00 1,318 00 247,509,01 5703 743 CARTER EXCAVATING 1 09/05/00 10/17/00 85,500000 333,009°01 5704 1372 BUTLER NATIONAL, CORP P7642A 04/25/00 10/17/00 165°00 333,174001 5705 262 ROBERT HUGHETT 9/18 °10/17 10/17/00 10/17/00 200000 333,374°01 5706 827 WARREN CLINIC 100600 10/06/00 10/17/00 170.00 333,544°01 10060 10/06/00 5707 224 FRICTION PRODUCTS 15084 09/05/00 10/17/00 773.95 334,317.96 15830 09/17/00 14762 08/07/00 5708 488 QUICK SERVICE STEEL 138230 09/27/00 10/17/00 25°84 334,343 80 5709 1572 J AND I TRAILER HITCHES T- 030159 09/19/00 10/17/00 228.00 334,571.80 5710 458 PAULS ALTERNATOR SERVICE 6927 09/25/00 10/17/00 290.73 334,862053 5711 1032 TULSA AUTO SPRING CO 200116 09/27/00 10/17/00 482.79 335,345°32 5712 1571 WHITE & SONS INC 81632 09/27/00 10/17/00 51,84 335,397016 5713 1029 T &W TIRE CO 5012002 10/03/00 10/17/00 423°50 335,820.66 5714 1054 ZEP MFG CO 48197767 09/15/00 10/17/00 41°75 335,862.41 5715 227 FRONTIER INTERNATIONAL TRUCKS 509719 09/19/00 10/17/00 91098 335,954°39 5716 1005 CLASSIC CHEVROLET 76709 09 /01/00 10/17/00 543066 336,498005 76786 09/07/00 76792 09/07/00 76773 09/07/00 76846 09/11/00 77095 09/21/00 CCS.AP Accounts PayabLe Release 5.8.3 N *APRO10 By SCOTT SHADBOLT (SRS) :ity of Owass© Oct 13, 2000 07e55am Page 5 ;ash Requirements Vendor Invoice Due Cumulative ,laim# eue -wa Number dndnm_ Vendor Name ----------------------------------- Invoice# -- _- ®ee_Wammo- _w-- -- ---- Date -------- Date -- ---- -- Amount Due -------------- -------------- Amount Due 77022 09/19/00 77207 09/27/00 77204 09/26/00 76849 09/11/00 77209 09/27/00 5717 65 AMERICAN RED CROSS 6689 °001 09/30/00 10/17/00 33.00 336,531.05 5718 534 SOUTHERN RUBBER STAMP 133907 09/14/00 10/17/00 50.80 336,581.85 134374 10/04/00 5719 405 OK ASSN OF CHIEFS Or POLICE 110100 11/01/00 10/17/00 60.00 336,641.85 5720 362 MEDICAL, COMPLIANCE SPECIALITY 32744 10/04/00 10/17/00 3M0 336,671.85 572', 812 KIMBALL ACE HARDWARE 1516-072972 09/08/00 10/17/00 28095 336,700.80 5722 291 IACP 1552437 11/01/00 10/17/00 100.00 336,800.80 5723 490 QUARTERMASTER UNIFORMS P55670310001 09/30/00 10/17/00 92.90 336,893.70 5724 1405 PSI PHARMACEUTICAL. SYSTEMS C- 10073254 08/09/00 10/17/00 628050 337,522 20 C- 10073780 08/22/00 C °10073261 08/09/00 C °- 1OOT3628 08/16/00 C °10073464 08/14/00 C- 10073387 08/11/00 5725 186 EDWARD D JONES $ CO 110100 11/01/00 10/17/00 7,760 00 345,282 20 5726 267 HORIZON CONST CO INC 8 10/02/00 10/17/00 203,836048 549,118.68 5727 1392 CROSSLAND HEAVY CONTRACTORS 5 09/18/00 10/17/00 156,201442 705,320010 5 72.8 1039 WATER PRODUCTS INC 307359 09/19/00 10/17/00 555.00 705,875 10 5729 591 UNIFIRST CORPORATION 8240127674 09/28/00 10/17/00 146.85 706,021.95 8240127676 09/28/00 8240127677 09/28/00 8240127668 09/28/00 8240127669 09/28/00 8240127675 09/28/00 5730 1408 SUPERIOR READY MIX 1702 09/27/00 10/17/00 96.75 706,118070 5731 1161 FORT BEND SERVICES INC 88398 09/29/00 10/17/00 1,033087 707,152.57 57`.32 1044 WASTE MANAGEMENT OF OKLA 1006 °0053145 09/17/00 10/17/00 2,034.61 709,187.18 5733 591 uNIrIRST CORPORATION 8240128441 10/05/00 10/17/00 149.55 709,336.73 8240128443 10/05/00 8240128444 10/05/00 8240128435 10/05/00 8240128436 10/05/00 8240128442 10/05/00 5734 496 ROARK TRUE VALUE HARDWARE 1137 09/14/00 10117/00 87086 709,424059 1183 09/19/00 1226 09/25/00 5735 594 UNITED RENTALS 12725351 °002 09/05/00 10/17/00 1,810.58 711,235.17 12725351 -001 09/01/00 5736 1039 WATER PRODUCTS INC 306998 09/26/00 10/17/00 590.41 711,825.58 307358 09/21/00 306664 09/26/00 305993 09/15/00 305994 09/15/00 5737 1039 WATER PRODUCTS INC 305617 09/19/00 10/17/00 482.42 712,308.00 305615 09/13/00 305992 09/18/00 5738 594 UNITED RENTALS 13034654 °001 09/14/00 10/17/00 5,211.10 717,519010 CCS.AP Accounts Payable Release 5.8.3 N*APR010 By SCOTT SHADBOLT (SRS) City of Owasso Cash Requirements Oct 13, 2000 07o55am Page 6 Vendor invoice Due Cumulative Ctaim# Number Vendor Name Invoice# Date Date Amount Due Amount Due 13210971 °001 09/25/00 13221943 °001 09/22/00 13394180 -001 09/29/00 13034654 °002 09/21/00 5739 1399 RAMEY TESTING LABORATORY 8457 09116/00 10/17/00 50.00 717,569,10 5740 475 PORT °A °JOHN OF TULSA 57773 09/30/00 10/17/00 175040 717,744050 5741 766 DEPT OF PUBLIC SAFETY 110100 11/01/00 10/17/00 54.00 717,798 50 5742 53 SAND SPRINGS SAND & GRAVEL 14748 09130/00 10/17/00 339,50 718,138 00 5743 1039 WATER PRODUCTS INC 308046 10/02/00 10117/00 303°81 718,441081 307866 10/02/00 5744 '1039 HATER PRODUCTS INC; 307864 10/02/00 '10/17100 39x20 718,481,01 5745 1038 WAL °MART 5868 09/23/00 10/17/00 39092 718,520 93 5746 1578 DIANNA DINKINS 092900 09/29/00 10/17/00 486045 719,001038 5147 371 MARK MEYER 093000 09/30/00 10/17/00 519075 719,527013 5748 38 OSCAR MCLAURIN 093000 09/30/00 10/17/00 194.10 719,721 23 5749 1152 BRAD SPARKMAN 093000 09/30/00 10/17/00 195.90 719,917013 5750 264 BRANDON HAMILTON 093000 09/30100 10/17/00 135.45 720,052058 5751 366 MILL CREEK LUMBER & SUPPLY 623792 09/08/00 10/17/00 129.59 720,182.17 623981 09/11100 619091 09/19/00 624759 09/18/00 5752 1294 US CELLULAR 500093816-007 09/14/00 10/17/00 197.85 720,380002 5753 1399 RAMEY TESTING LABORATORY 8488 10/02/00 10/17/00 90°00 720,470.02 5754 829 MAXWELL SUPPLY OF TULSA 216652 10104/00 10/17/00 296.49 720,766051 5778 1566 SALES SERVICE /AMERICA 705651 10/05/00 10/17100 38011 720,804.62 5779 1580 GROUNDS MAINTENANCE SERVICES 103000 10/30/00 10/17/00 118.00 720,927062 5780 835 MEDICLAIMS INC 083000 O8/30/00 10/17/00 2,585499 723,508061 5781 129 AT &T WIRELESS SERVICES 15118235 09/11/00 10/17/00 32.80 723,541 41 5782 601 UNITED SAFETY & CLAIMS INC 3703 10/01/00 10/17/00 1,172050 724,713091 5783 1002 TREASURER PETTY CASH 101700 10/17/00 10/17/00 1,240.58 725,954¢49 5788 812 KIMBALL ACE HARDWARE 655073504 10/04/00 10/17/00 32.89 725,987 38 5789 85 AUTO ZONE 535450939 10/05/00 10/17/00 20068 726,008 06 5790 40 NAPA AUTO PARTS 688872 10/05/00 10/17/00 165.94 726,174.00 688407 10/04/00 688408 10/04/00 5791 366 MILL CREEK LUMBER & SUPPLY 623675 09/07/00 10/17/00 28084 726,202084 5792 1038 WAL -MART 7826 10/04/00 10/17/00 22036 726,225020 5793 107 BAILEY EQUIPMENT 55280 10/02/00 10/17/00 4075 726,229°95 5794 300 JUSTICE GOLF CAR CO INC 10238 10/05/00 10/17/00 26.00 726,255095 5795 344 LOWES COMPANIES INC 24319385794 07/11/00 10/17/00 244073 726,500°68 5796 1576 KAISER INK LLC 503 10/04/00 10/17/00 120000 726,620°68 5797 1577 COWBOY PLASTICS 50980 10/02/00 10/17/00 81.37 726,702005 5798 1084 PSO 167841949 09/30/00 10/17/00 3,253.08 729,955°13 5799 1084 PSO 9/00 09/30/00 10/17/00 26,841024 756,796.37 5800 883 OMCCA 101300 10/13/00 10/17/00 120000 756,916°37 5801 1062 RONALD D CATES 10/00 10/01/00 10/17/00 5,905.97 762,822.34 5784 57 TITLEIST DRAWER CS 334861 09/15/00 10/18/00 1,649486 764,472020 339611 09/18/00 363489 09/27/00 359894 09/26/00 350495 09/22/00 356456 09/25/00 CCS.AP Accounts Payable Retease 5.8.3 N *APRO10 By SCOTT SHADBOLT (SRS) ;ity of Owasso Oct 13, 2000 07o55am Page 7 ;ash Requirements Vendor Invoice Due Cumulative lar'm# Number Vendor Name Invoice# Date Date Amount Due Amount Due ---- -- e_domo ---------- w.,mn- ----- ------------ ------ -------------------- -- ---- ®m .°e -dw4_w -------------- -------------- 5785 17 FOOT-JOY DRAWER CS 5786 17 FOOT-JOY DRAWER CS 5787 955 SPALDINO Total cash required for week ending 10/20/2000 364544 09/27/00 3964547 09/25/00 10/18/00 3970566 09/27/00 3966276 09/26/00 3952543 09/19/00 10/18/00 5271 8586 09/28/00 10/18/00 1648811.0 +- 002 776p833.51 * 207°90 764,680.10 121074 764,201.84 69.76 764,371060 764,871.60 CCS.AP Accounts Payable Release 5.8.3 N *APRO10 By SCOTT SNADNOLT (SRS) CITY OF OWASSO PAYROLL PAYMENTREPORT PAY PERIOD ENDING DATE 10/07/00 D p rtment Ove�th Expen, I et l Expensec . General Fund Mun p l ca rt LL Oa 0 3a07 Managerial 0.00 13,391 r °rice 63b9 ,9430` Community Development 0.00 6,983.60 �rlgltieeriil, . O°00 3f799 ...,, . Information Systems � , , 0a00 1,619017 Police 876.89 55,073.00 General Fund Total —$-1-66,979-.-56 zwo ~a APPROVED: October 17, 2000 Council Member CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/07/00 Overtime E s Ambulance Fund FUND TOTAL $582.96 $10,286.14 APPROVED: October 179 2000 am Council Member MEMORANDUM T®o HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM DONNA SORRE LL CITY PLANNER SUBJECT. ORDINANCE #659 ANNEXATION (WARD ONE) DATE: October 11, 2000 BACKGROUND At the October 3, 2000 regular meeting, the City Council unanimously approved an annexation petition for a 17.65 acre, more or less, parcel of lad located north of E. 116" Street N. and wrest of N. Garnett Road, Ordinance No. 659 would formally adapt the action taken by the City Council at the October 3, 2000 meeting. +`COMMENDATIONS Staff recommends approval of Ordinance No. 659. ATTACHMENTS 1, Location Map 2. Ordinance N ®e 659 I I 4 R- 14-E E. 12 6TH ST, N. E. 11 6TH ST. N. .LOCATION MAP I T 2 1 N CITY OF OWASSO ORDINANCE NO. 659 WHEREAS, pursuant to the provisions of Title 11, Section 21103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three - fourths of the legal voters and owners of not less than three - fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, the City of Owasso received a petition to annex additional territory, signed by not less than three fourths of the legal voters and owners of not less than three fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso; and WHEREAS, on September 25, 2000, and October 2, 2000, notice of the presentation of said Petition was given by the Petitioner by publication in the Tulsa Daily Legal News, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said petition would be considered by the City Council of the City of Owasso, at a meeting to be held on October 3, 2000 at 6030 PM at the Conunurrity Center, Owasso, Oklahoma; and WHEREAS, on the 3rd day of October, 2000, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21.- 103, et seq., of the Oklahoma Statutes, and farther, that proper legal notice of presentation of said petition hadbeeng iven ; and NOW, THEREFORE, ryE IT ORDAINED B dHE COUNCIL OF THE CITY OF O V SSO, OKLAHOMA, THAT, TO-WIT: Section 1. the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition for annexation presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to-wit: THE NORTH HALF (N /2) OF THE SOUTHEAST QUARTER (SE /4) OF THE NORTHEAST QUARTER (NE /4) OF SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN EASE AND MERIDIAN, LESS AND STATE THE SOUTH 332 FEET OF THE EAST 325 FEET THEREOF; TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. CONTAINING 17.65 ACRES, MORE OR LESS. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the effective date of this Ordinance, the real estate and territory described in Section I hereof shall be a past of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That from and after the effective date of this Ordinance, the real estate and territory described in Section 1 hereof, shall be deemed to be in the Ate (Agriculture) zoning district of the City of Owasso in accordance with the provisions of Section 110.3 of the Owasso Zoning Ordinance. Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. �ecdo .That this Ordinance shall become effective thirty (30) days torn the date of first publication as provided by state law. MASSED AND APPROVED this 17"' day of October, 2000. City of Owasso, Oklahoma U C. Williams, Mayor Marcia 13outwell, City Clerk APPROVED AS TO FORM Ronald D. Cates, City Attorney I TO: HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM.- TAM-MY GRIMES RISK MANAGER DATE. OCTOBER 4, 2000 STJBJ-E1 CT: SELF-INSURED WORKERS' COMPENSAXION EXCESS INSURANCE POLICY RENEWAL BACKGROUND, One part of the risk management system utilized by the City for its self-Insured workers' compensation program is the purchase of Excess Insurance, or reinsurance for catastrophic claims. Each year the City reviews its funds available for claims and purchases re-insurance to pay for large claims in "excess" of its own funds, or "re-insures" the self-insurance fund. COMMENTS, ;5 Fcj EXCESS INSURANCE POLICY RENEWAL OCTOBER 4, 2000 PAGE TWO MALYS!& All auotes are based on an estimated payroll of $5,078,213.00. Quotes were received from, National Union Fire Insurance Company $11,578.00 ($.228 per $100/payroll) Republic Western Insurance Company $11,629.00 ($.229 per $1.00/payroll) Midwest Employers Insurance Company $12,401.00 ($.244 per $100/payroll) Any adjustment of premium will be done based on an audit of actual payroll dollars spend. Recent market trends and the experience factor of the City combined to offer some very good rates. RECOMMENDATION. The excess insurance for purposes of re-insuring workers' compensation claims be purchased from Republic Western Insurance Company at a rate of $.229 per $100 of payroll® ATTACHMENT. 1. National Union Fire Insurance Company Excess Insurance Quote: $11,578 2. Republic Western Insurance Company (Includes $90,000 per year Cash Flow Protection Endorsement). Quote: $11,629 3. Midwest Employers Insurance Company Quote- $12,401 City of Owasso Excess Workees Compensation Renewal Quote September 26, 2-000 Renewal Date: October 6, 2600 Coverages- Coverage A Stafti tory Coverage B $1,000,000 Retention each accident $300,000 Payroll basis $5,078,213 National'Union Fire Insurance Company Rate .228 Annual PrerMum $11,578 Republic Western Insurance Company Includes $90,000 per year (-'ash .F1cqv Protection 1--'-ndorseyient Rate 229 1 Annual Preis dwn $11,629 Midwest Employers Insurance Company that .244. Annual Prentium $12,401. 1.11 iii iuLL.iuIL..i 11111 vil.liuit Illn HU, 11W) 14UJ,)Jr t. U( pptoblic Western inqurance Company Cash Flow Protection Endorsement G'ash Flow Protection Endorsement In consideration of an additional premium, rpcelpt of which is Irby acknowledged, it is agreed as follows: Subject to the arnount of the Insured's reteintion Rnd limit of indernnity scheduled in Items 6e (a) and (b) of the Declarations, the Company further agrees to indemnify the Insured for loss in excess of Exam each occurrence for Insq incurred during each payrnent year as respects oTk rs9 Compensation fact Benefits. The term "incurred during each payment year" shall rn an all payments for periodic indemnity benefits which are due® and all payments for medical benefits including funeral expenses and medical and vocational rehabilitation expenses which are incurred, during each consecutive twelve (12) month period starting at the date of an occurrence and applying separately for each occurrence. This Cash Flow Protection does not apply to any lump sum settlement, or COMMUtatiOn, or one time payment in lieu of periodic indemnity payments to employees or their dependents. Cash Flow Protection Mustration What it this particular claim had closed out after the geco nd year? Without Cash Flow Protection, the insured would have paid the satire $350,000, With Cash Flow Protection their net loss gets reduced to $100,000. Cash Flow Protection represents the beat coverage available to protect against catastrophic loss. MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM. TAMMY GRIMES, HR IUSK MANAGER SUBJECT- SELF-INSUID WORKERS'COMP ENS ATION THIRD PARTY ADMINISTRAI'OR CONTRACT DATE- OCTOBER 12, 2000 BACK(LROUND- Quotes for services were received from two vendors: United Safety and Claims (the existing vendor) and Midlands Management. Quoted annual fees are: Midlands Management $30,000 United Safety & Claims $14,070 United Safety has furnished timely reports, authorized payments, investigated claims and provided training during the current contract year. United Safety has done a consistent job in the performance of their duties and services they provide. Each claimant is contacted upon receipt SELF-INSURED WORKERS'COMPENSATION THIRD PARTY ADMINISTRATOR PAGE TWO of the notice of injury as well as claims investigated that are questionable or claims where subrogation potential exists. In addition to monitoring all medical treatment to ensure that it is reasonable and necessary and that it is not for an unrelated medical condition, united Safety also performs any applicable medical "fee scheduling". Workers' compensation guidelines regulate, through the use of "fee scheduling", the maximum imum fee that may be charged by a provider (such as a physician., hospital., Laboratory, rehabilitation facility) for specific medical treatments. United Safety also conducts safety inspections of City facilities, provides safety training as well as supervising the "return-to-work" process after an employee is injured. In addition, when City equipment is available to utilize information management features, United Safety's quote also includes on-line capabilities for tracking claims and accessing up -to -date medical information. ANALYSIS- ervices offered by the two vendors are similar. However,United Safety and Claims offiers not only the services that the self-insured program requires; but at a rate that is $15,930 less per year than the other quote provided. United Safety and Claims quoted the same amount of money for 2000 -01 as they did for 1999-2000. Staff recommends approval of purchase and payment for a one year contract beginning October 26, 2000, for Third Party Workers' Compensation administration services, with United Safety and Claims, at a renewal rate of.003% of annual payroll for the self-insurance Workers' Compensation proms ATTACHMENTS: I. Quote from United Safety& Claims at a rate of ,003 of annual payroll. 20 (quote from Midlands Management at a rate of ,006 of annual payroll, THIS AGREEMENT entered into by and between United Safety & Claims, hie., hereinafter as UNTTED, and City of Owasso, hereinafter referred to as CLIENT, for certain services in connection with self-insurer's obligations -under the provisions of the workers' compensation law(s) of the State of Oklahoma. 1. It is the intention of the parties hereto that TJM_.'TELF shall 11irnish to the CLIENT claims services and loss control scivices as follows: a. UNT11,13 shall recommend to the CLIENT procedures as required for the prompt reporting and recording of all occupational injuries and diseases. b. UNITED agrees to provide all of its normal claim administration services including all reports as required by State regulatory agencies, Normal claims administration does not include items defined as allocated claim expense. c. UNTrED shall administer all claims incurred by the CLIENT during the policy period to determine if such ivijiuy was compensable and the actual amount of compensation due. 4. UNITED shall report to the CLIENT monthly on injuries reported during such period. Such reports shall include accident date, employee name, injury, description, medical and compensation paid to date, estimated additional cost, whether the claim is open or closed, and the estimated total cost. 5. UNITED shall maintain complete files on all reported claims on behalf of the CLIENT. 6. It is understood and agreed that UNITED will not perform, and CLIENT will not request performance of any services which may constitute the unauthorized practice of law. o This agreement shall be 'binding upon and shall inare to the benefit of all. transferees, assigns, and successors in. interest of any kind of the parties hereto, but no iTansfer or assignment may be made without the prior written permission of either party. & UNITED shall furnish to CLIENT all information it has available in making third-party claims, and in reporting claim losses and detail to the -, NT' excess insurance carrier as required. In-house Legal Counsel is available at a rate of $75 per hour. 12. In the event this service contract is terminated, UNITED agrees to continue handling all claims remaining open at the time of termination until such claims are closed or otherwise concluded. The fee for this service will be determined at the time of cancellation. 13. The terms of the Agreement may be modified in writing with the consent O-Y the CLIENT and UNITED. 14. The CLIENT and/►r excess carrier shall have the right to audit all files at any time except that the auditing personnel shall not be associated in any way with a competitor of United Safety & Claims, Inc. This contract is consummated in the State of Oklahoma and all questions pertaining to its validity, construction and interpretation shall be determined in. accordance with the laws of the State of Oklahoma, W. WrFNEE SS WHEREOF this Agreement had been dul Y. executed by the parties as of the date indicated. I .YNITY.,J) SAFETY & CLA-EM-S, 1-NI-C. CITY OF OWASSO Conrad Bergs finel ei/ By Vice-President Title Effective Date of Agreement Midlands Management PrOPOW for City of uwauao OK 1) MLdlaadm agrees to administer all waKkers compensation claims for the City of owaono as f'031OW02 All claims wil) bQ administered at a rake of $2,500.00 per agsa°snth There will be a charge for all open tail claims. :pen med.s„caJ only claima will be bill @ $100/ claim Indemnity only claims will bc billed 0 6001 vjaim Litigated claims will be billed @ $900/ Claigi All W a.a ms will be handle d in accordance with Oklahoma ba ws 3 M _Mf TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWA FROM- TAMMY GRIMES, UR RISK MANAGER DATE. OCTOBER 1.x,2000 SUBJECT 2000-2001 GENERXL LIA-BILITY INSURANCE RENEWAL BACKGROUND- The City of Owasso, through its use of a variety of insurance products, programs, and safety and health education training seeks to minimize the City's exposure to risk. The single most important component of a Risk Management Plan- is the comprehensive municipality liability product. As you know, the City's liability is restricted to limits established under the Oklahoma Governmental Tort Claims Act. Liabilities for claims "inside" the Act are limited to: 1. $ 25,000 each property damages 2. $ 125,000 each other loss per occurrence 3. $ 1,000,000 aggregate per occurrence The coverage for "Tort Claims" is a standard part of any municipal liability policy. However, Owasso, as most entities, purchases additional coverage for those losses "outside" the Act. NAIC has performed valuable on-site loss control inspections and recommendations. NAIC underwriting and senior claims adjusters have visited City staff and together devised a more 2000-2001 GENERAL LIABILITY INSURANCE RENEWAL PAGE TWO work-able plan to allow claims to be handled both professionally and timely when settling future toft claims. Field Adjusters now personally visit with staff prior to their on-site inspections of claims from parties who have filed claims, Staff maintains a good working relationship with adjusters and underwriters. It is important to note the reasons for the increase in the renewal premium: 14 $3 Million Dollars worth of additional property added this year. 20 Increase in Tort Limit by $25,000 as mandated by State Law. 30 19992000 year shows an excessive number of claims. 4. Rates industry-wide are up, even for entities without claims. RECOMMENDATION- Staff recommends approval of purchase and payment for a one-year policy beginning November 1, 2000, for General Liability, Public Officials, Law Enforcement, Automobile and Employee Benefits Administrations insurance from National American Insurance Company at a renewal premium of $124,279.00. This includes Building, Property and Equipment coverage. vfl�_ Hatwom NATIONAL AMERICAN INSURANCE COMPANI MUNICIPALITY RENEWAL APPLICATION AGENT: CODE: 45002 LaGere and Walkingstick Special Progarnis Department Post Office Drawer 409 Chandler, Oklahoma 74834 (405) 258-0804 (800) 822-7802 Submittin ��y, g - &- , -L -- ri irnh Sub Code: m Agency: a0® Box 957 Phone: Owhsso,, OK 74055 Applicant: I City of Owasso Fax: (918) 272 - 3455 Address: 207 So. Cedar, Owasso, OK 74055 Federal Tax 1,D, It: 73-6069613 Phone: (91 8) 272 - 2251 Contact. A]Aan Harder Coverages Requested- 11 General Liability M Public Officials Liability Cj Law Enforcement Liability If not current1j, covered bj) NAICO Munici, Title: H R Director 01 Property fA Inland Marine f3 Employee Benefits Liability cle the followi Coverage I Current Carrier I Expiration Date X City Official Date Submitting Agency — X NIOP-101 (ED. 7/96) 1 Producer's Signature Limits olLiability° _ ®K Tort Limits Deductible Requested: Cl $500 0$1,000 D $2,500 J1 Population of City: 17,000 Excluded Premises Yi d Operations: The following promises, operations, or exposures will not be covered under the Cornprcl' ensive Gencral Liability or Public Officials Liability, Please indicate whether or not this applicant owns, operates, or Financially supports these classifications by circling s�yesV� or "no$'a Hospitalt Yes ur Nursing Home Yes No) Airport /Aircraft Yes Day Care Center Yes W °) ., Llousing Authority Yes �fo Halfway HC Yes DP Health Clinic Yes Detox. Center �. Yes (NO) Electric Generation Yes Ncl) Coil & Gas Operations des No _ 2. Selyakwte insurance outs le this prograyn should be obeahwed fog° fdiese ayj)o yn�esa Do the City Council members act as an E.T Qtfcio* member of any other board, committee or Public Trust? NO * r; 0ffi io member, One who is the member of board, committee or other body automatically by virtue ®ibis /her position as a City Council member, i.e,, hospital authority, industrial authority, public transportation authority, etc. Leased Property, Owned Buildings leased to others` Yes 0 No Name: Rayola Rec CEnter, Chamber Blds Address: 620 Flo® Forrest J 319 So® Cedar Description of Operations: Rec Center leased to YMCA, Building leased to Chamber of Commerce Property Impairment per Incident / Aggregate $ 10,000 Deductible per Incident $ 1,00() Above coverage included at no charge. Please ch eck below if higher Limit is desired: Limit Deductible 0 $25,000 Cl $2,500 0 $5,000 Attach a copy of the current budget, Complete with requested information for each exposure. Indicate whether or not the applicant has any of the following exposures (check "yes" or "no " is column 1). 1f any exposure exists, give the total budgeted expenditure for that exposure (column 2). For those existing exposures, also show the required additional rating information (column 3). ATTACH A COPY OF EXPENDITURE PORTION 01 BIJDGET.---- C®illri'9n 1 t✓{?111P11n 2 ColtirPin 3 EXPGSt. RF'S OWNED, OPERA'FI t9 YES NO F XPi t3D1 T-JR9 A T 6iS( IN O RE -QUIR D OR MAINTAINED 1. ;Streets, roads, highways, or bridges existance and X $740,600 Files maintained: 80 maintenanc€;,'iHClUding construction $2,205,213 t< omplete laW survey 30 2. Law enforcement departments NUmber of Officers: 3. Penal instittition, Jails, correctional inStittltionS $ included Area: 00 oq f t 4. E.M.rs, E.M.T.A.`s, paramedics X $ 92,665 Number: 1 5. WaterUtil•ity X $ 2,668,365 Payroll: $156,648 $ Payroll: Attach copy of contract 6, Gas Utility Attached ctirrent DOT report Payroll: 7. Electric Utility X Attach copy of contract 8. Pools N/A Number: Diving Boards Sleight: Number: 9. Stadiums, bleachers, oi° grandstands X Seating Capacity: 10. Exhibition or convention buildings $ Nnnlber: (including arenas and auditorium) X Area (sq. R.): 11. Golf Courses X $ 919,105 Gross Sales: 1 ,,5228,350 Area: 12. Wharves, piers, docks, marinas, watercraft Attach Description* $ Number: 13. Zoos X Attach Description* Ntiniber: 14. Lakes oi° reservoirs X Attach Description* Numhcr: 15. Darns, levees, or dikes Refer ** $ Number of Boats: Lellgth: 16. Watercraft 1 toi-sepower: I'arAL EXPENDITURES 6,625,948 O C]aims Made C Occurrence 43 Crimi°rnal Defense Reimbi irsement overage: Changes in Board Members: Name Melinda Voss Mary Lou Barnhouse William Williams Randy Brogdon . w C $19000,000 Each Occurrence / Aggregate 0 $2,500 CI $5,000 other: $1.500 . 4 Sublin -it °., $10,000 $100 Minninnnnnnn PrenniInnnn Councilor Ti —Ha yor Or — councilor Title / Occupation For the current year indicate the amount of total expenditures that were used in capital inn-iprovernents9 new construction, or major improvements: � � 1,078,370 Law Enforcement Liability.- Limits or Liability ] $ 1,000,000 Each Occurrence / Aggregate Deductible Requested: Cj $500 C7 Claims Made flOccurrence 0$1,000 0$2,500 0$5,000 4 Other: 1500 ,.. o1. CLASSIFICATION NUMBER Sheriff, Chief, Marshall or Constable 2 ne- Dep p C'uliw`T True officers exercising power of arrest 30 Number of frill -time officers not CLEET certi lied 0 Full -Time Jailers, matrons and Detention Guards 0 N-0 i„,„ 1 1 Dew � Of Ja rs, Matrons, Detention CUards not crrllec by State Jail Inspector's Office q) Nurnbcl of Reserve Officers Number of tTn-Certified Deserve Officers Number of Part-'rime officers Number of Non -Certi fied Part - T in`ie Officers Number of Dispatchers 7 Number of Dispatchers trained by DFS A Number of Dispatchei°s certified by ApCO Number of dispatchers who also act as jailers 7 Administrative and Clerical Personnel (no arrest powers) 3 Attack Canines 1 DrUg Canines Drug Canines Certified by CPEET and OBNDD 1 horses 0 Number of Officers with current First Aid / Cpl?. Cards 6 Number of Officers without Current First Aid / CPR Cards 24 Do Non -CLEET Certified Full-Time Officers work alone? 0 Do Non -CT EET Certified Reserve Officers work alone? no Does the Dept, have Special Commissions like "Special Deputies" or "Special Officers "`. no Changes in schedule of Buildings or Contents: Refer to attached schedule Give details on any renovations or new construction in process or contemplated: none Are airy buildings vacant or Liiloccupied? 0 Yes (N No Explain: 5 icy) Automobile Liability and Physical Damage Section: Limits Desired: Tort Limits m � s a � ® liabili 0 Uninsured Motorist 0 Automobile Physical Damage Coverage rl Specified Perils 0 Comprehsnsive Coverage � �_. � e& CJ Collision Coverage � Lied, Changes in Auton -io pile Schedule: Refer to ttaglMd B b d lg�.�,.. Inland Marine Section. � 'Refer to attached schedule ___ Contractor's EgUi Meat Total Value (Attach an updated SchedUle) Miscellaneous Scheduled Property Total Value (items over 1000 in value (Attach ail updated Schedule) Miscellaneous Scheduled Property Total Value (Items less than $ 1000 in value) EDP Equipment Total Value (Attach an updated Schedule) go NATIONAL AMERICAN IN U ANC COMPANY OKLAHOMA UNINSURED MOTORIST COVERAGE LAW OkInhomn lnw give you the right to buy Uninsured Motorist Coverage in than game arnount as your bodily injury liability coverage. THE LAW REQUIRES US `F0 ADVISE YOU OF THIS VALUABLE RIGHT FOR THE PROTECTION OF YOU, MEMBERS OF YOUR FAMILY, AND OTHER PEOPLE Wt l0 MAY BE HURT WHILE RIDING IN YOUR INSURED VEHICLE, YOU SHOULD SERIOUSLY CONSIDER BUYING THIS COVEIRA E IN ;FIE SAME AMOUNT AS `r'OUR LIABILITY INSURANCE COVERAGE LIMIT. Uninsured Motorist coverage, unless otherwise provided in your policy, pays for bodily injury damages to you, members of your family who live with you, and other people riding in your car who are injured by: (1) an uninsured motorist, (2) a hit - and -run motorist, or (3) an insured motorist who does not have enough liability insurance to pay for bodily injury damages to any insured person, Uninsured Motorist coverage, unless other Mse provided in your policy, protects you and family members who live with you while riding in any vehicle or while a pedestrian, TFIE COST OF THIS COVERAGE IS SMALL COMPARED WITH THE BENEFITS. You may sake one of four choices about Uninsured Motorist coverage: 1. You may buy'Uninsured Motorist coverage equal to yorar bodily injury liability coverage for $120.00 for 12 months. 2. You may buy Uninsured Motorist coverage in the amount of $10,000.00 for each person injured, not to exceed $20.000.00 for two or more persons injured in one occurrence (tire smallest coverage which Oklahoma law allows) for $x,00 for 12 months, 3. You may buy Uninsured Motorist coverage in an arnWrrt less than your bodily injury liability coverage: but more than the minimum lever. 4. You may reject Uninsured Motorist coverage, Please indicate below what Uninsured Motorist coverage you want.- I want the same amount of uninsured Motorist coverage as my bodily injury liability coverage. I want minimum Uninsured Motorist coverage ($10,000.00 per person / $20,000.00 per occurrence). I want Uninsured Motorist coverage in the following amount. $ q_--_-_ Per person / $-- .-- ._________ -- Per occurrence. Proposed insured (Signature of Oity Official) Effective Cate NAMED INSURED: C� 1Ny__ 0 QWAS o m POLICY NUMBER: ®M LIABILITY INSURANCE LIMITS: SINGLE LIMIT EACH ACCIDENT BODILY INJURY LIABILITY $_ _____ _ �.__ _ _ � __.__ EACH AC °C°Ir?ENT rd__ NATIONAL AMERICAT,1 INSURANCE COMPANY When more than one vehicle is insured tonder one or more policies providing 11aririsr1re(l motorist coverage, the stated li.riit for uninsured, coverage shall apply separately to cacti vehicle su) insured. The limits ofcoverages available for an insrrr°ed shall be the sum of the limits for each 1110tor vehicle as to which the irr9ured person is an insured. A named insured unay wnive coverage providing stacking ofnuinsrrred matodst covernge in which case the limits of coverage available under the policy for an insured shall be the stated limits for the motor vehicle as to which the; injured person is an insured. he premiums for air insured who exercises such waiver shall be reduced to reflect the di ererrt cost of stich covera, ge, T'he manned insured rrray exercise the waiver of die stacked limits bfunirrsrrred - motorist coverage by signing the following written rejection rorm: CITY OF OWASSO Ned Insured � W - OM 4483500 Policy Number �W Policy Effective Date Form 12 -OK (ED 8 -94) Signature of First Named Insured SMIMM NA-riONAL AMERICAN INSURANCE COMPANY OKLAHOMA UNINSURED MOTORls'r COVERAGE LAW Oklahoma law gives you the right to buy Uninsured Motorist Coverage in the same amount as your bodily injury liability coverage. THE LAW REQUIRES US TO ADVISE YOU OF THIS VALUABLE RIGHT FOR THE PROTECTION OF YOU, MEMBERS OF YOUR FAMILY, AND OTHER PEOPLE WHO MAY BE HURT WHILE RIDING IN YOUR INSURED VE111CLE. YOU SHOULD SERIOUSLY CONSIDER BUYING THIS COVERAGE IN THE SAME AMOUNT AS YOUR LIABILITY INSUR-ANCE COVERAGE LIMIT. Uninsured Motorist coverage, unless otherwise provided in your policy, pays for bodily injury damages to you, rl-lember!3 of your family who live with you, and other people riding in your car who are injured by: (1) an uninsured motorist, (2) a hit-, and-run motorist, or (3) an insured motorist who does not have enough liability insurance to pay for bodily injury damages to any insured person. Uninsured Motorist coverage, unless otherwise provided in your policy, protects you and family members who live with you while riding in any vehicle or while a pedestrian. THE COST OF THIS COVERAGE IS SMALL COMPARED WITH THE BENEFITS. You may make one of four choices about Uninsured Motorist coverage: You may buy Uninsured Motorist coverage equal to your bodily Injury liability coverage for $ 1120.00 for 12 months. 2. YOU may buy Uninsured Motorist coverage in the amount of $10,000.00 for each person injured, not to exceed $20,000.00 for two or more persons Injured in one occurrence (the smallest coverage which OklahOffla law allows) for $6.00 for 12 months. YOU may buy Uninsured Motorist coverage in an amount less than your bodily injury liability coverage but move than the minimum levels, You may reject Uninsured Motorist coverage. Please indicate below what Uninsured Motorist coverage you want: I want the same amount of Uninsured Motorist coverage as my bodily injury liability coverage. - I want minimum Uninsured Motorist coverage ($10,000.00 per person / $20,000.00 per occurrence). THIS FORM IS NOT A PART OF YOU POLICY AND DOES NOT PROVIDE COVERAGE. NAMED INSURED: City of Owasso POLICY NUMBER: OMP4483500 LIABILITY INSURANCE LIMITS: SINGLE LIMIT EACI I ACCIDENT BODILY INJURY LIABILITY $ EACH ACCIDENT TO. THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: DEPUTY CHIEF STUCKEY SUBJ-fi,'CT,- LADDER TRUCK DATE: October 10, 2000 BACKGROUND In 1.995 ISO Insurance Service Organization identified a discrepancy in the service we provided to our community, With the number of three story complexes within our response area increasing, the requirement for a ladder truck was mandated, Staff researched the current and future needs of the community, and specifically addressed the need of a ladder truck. Numerous ladder track- manufacturing facilities were visited to gain insight into the building processes. Most recently four personnel traveled to the Fire Chiefs Conference in Dallas. They were able to view and operate many trucks within one day. The staff developed minimum acceptable requirements for the ladder truck. On September 13, 2000, we requested bid proposals for the sale and delivery of a demonstrated or near completion apparatus. The bidders were requested to submit the purchase price in a lump sum as well as on an Oklahoma statutory lease-purchase contract. Five bids were received. Each bid was reviewed to ensure it met the minimum requirements. Bid proposals A & C from Chief Fire and Safety and a single bid from Luverne did not meet the minimums set forth. Two bids met or exceeded the requirements, Chief Fire & Safety $446,880.00 and Ferrara in the amount of $444,420.00 with a loaner truck supplied. Staff recommends that the bid of $444,420.00 from Ferrara Apparatus be accepted, in the form of Oklahoma statutory lease-purchase contract. first payment of $125,000.00 duo on February 1, 2001, or upon delivery of apparatus followed by throe; (3) additional payments in the following schedule: 9/01/01 $125,00UO 9/01/02 $11.1,575000 9/01/03 $ 1.1.1.5 72.31 ATTACHMENTS Bid proposal review Chart Laddor'1'ruok Specifications Lease Proposal. L, Ortobe 10, 200 Civy. of owl -bSID P.O. Box 180 SIIPJ ky One ( or more Feman Fire - p3 2tatul, nc. Custotfi Amia Is(s)H jExtruded Almninuin m e Bojy, 400 GaffoflWater Tam Hgle 1 500 GPM Fire Pip fh a 75' Ream . duty tear inount steel aerial mouated on one (1) or mo re "I o" nja 2nd iieefxead eqAipmewit for the. tom: sum aE gar undzed Fo --Four �ousftid bout Hundred Twelity D61 s mid Zero C ($444.,420.00) per nOit Per ihe attached set o Prices do not c1p.ded -my Applicable mho TERMS. 27655 lom @a Chop ®I Road ® P.O. Boy 240 ® Holdeno to 70744 W ®6 Address: www,ferraroEire.com E -mail: cf�rvoro�in4�rs�rf.�e�ws Phone: 225. 567 -7100 - U.5. WATS 000 -443 -9006 LA WAT5 800- 331 -3473 0 fax: 225- 567 -5260 Ladder Truck Bid Proposal Review Chart Manufacturer 1 2 3 4 5 f 6 7 1 8 9 10 12 1-3 1 16 Total Price Ferrara Apparatus q 11 6 $ 4449420.00 Chief Fire & Safety ( B 16 $ 446,880000 Chief Fire & Safety (A) q -4 14 $383957 Chief Fire & Safety ( C ) N/ 14 $ 356,869.00 Luveme Fire Apparatus 1 :5 $ 429,704.00 Note: Ferrara fire apparatus will supply a loaner truck while their proposal truck is in production. aft € J I. F E R A R A F I R E APPARATUS I N C O R P O R A T E D D APPARATU'S CONTRACT AGRREMEW, Made this -- day oia _ —,19 — , between FERRARA FIRE, APPARATUS, I Ce( ereafter known as " F ") and the � � � - – (H(Hereafter known as "BUYER") in accordance with the conditions written below and the specifications and addend (s) attached, which are node part of this n ct This agreement does not become binding until it is agreed to and accepted hi writing and is properly signed by an officer of FFA. YY NNSPECTION-The BUYER shall inspect the apparatus immediately'upon delivery and shall give written ,give notice within Ten (10) days of any defects. The vehicle shall. be deemed accepted if the BUYER fails to l I BUYER expressly waives any rights the BUYER may have to revoke `':!' 'i after the Ten (10) day F WARRANTY Y - Each vehicle manufactured by FFA shall be warranted according to the provisions contained in the FFA Warranty Certificate enclosed with the bid proposal package. ASSIGNMENT-The rights and obligations of the BUYER under this agreement shall not be assigned or transferred without the prier written consent of FFA. AMENDMENT(S)-No modifications, alterations, additions, deletions, or any other changes hi thy. tenyls hereof shall he binding on either party unless reduced in writing and property executed by a duly authorized officer of FFA and a representative of the BUYER. NOTICEi S-All notices under this agreement must be certified ruail return receipt requested. GOVERNING 1 w This Agreement shall be constructeti and interpreted and its performance shall he governed by the laws of the state in which the manufacturer is domiciled. AGREED this — day of � 19- BUYER NAM , ADDRESS & PHONE NUMBER OF FIRE DEPARTMENT. "TERMS OF PAYMENT" INSTRUCTIONS AND CONDITIONS L ALL APPARATUS SHALL BE PAID NET UPON DELIVERY AND ACCEPTANCE UNLESS SPECIAL FINANCE ARRANGEMENTS ARE MADE AND APPROVED UPON SIGNING OF TIJE, CONTRACT OR RECEIPTI OF A PURCHASE ORDER- 2. IN THE EVENT EQUIPNMNT SHORTAGES OCCUR, TBE PURCHASER S PAY FULL CONTRACT PRICE, LESS A 5% RETAINAGE UNTIL SUCH SHORTAGES ARE RECEIVED AND THE CONTRACT COMPLETED . THE 5 %a RE, `T ACHE SHALL BE REMMED UPON RE CEIPT AND ACCFPTANCE OF SUCH SHORTAGFS. 3. ALL APPARAIUS SHALL, BE F.O.B. FACTORY, BATON ROUGE, LOUISIANA UNLESS SPECIFIE,D OTIIERWISE. 4. PREPAYMENT DISCOUNTS FOR CHASSIS, AERIAL DEVICES, AND/OR PROGRESS PAYMENTS SHALL BE DUE UPON NOTIFICATION OF DELIVERY OF EACH ITEM. AFIVE (5) DAY (CALENDAR DAY) GRACE PERIOD SHALL BE ALLOWED TO EACH PURCHASER TO ASSIST IN SECURING DISCOUNTS. A-- I-,,- considered to be directly or indirectly interested in any contract with a person or entity that employs such member or the spouse of the member, if the member or the spouse of the member has an interest in the employing entity of five percent (5 %) or less. Amended by Laws 1992, e. 394, § 1, emerg. eff. June 10, 1992; Laws 1995, C. 113, § 2, eff. Nov. 1, 1995; Laws 1996, c. 341, § 3, eff. Nov. 1, 1996; Laws 1997, c. 39, § 1, eff. Nov. 1, 1997; Laws 1997, c. 317, § 3, emerg. eff. May 29, 1997; Laws 1993, c. 365, § 7, eff. July 1, 1998; Laws 1999, c. 43, § 2, eff. Nov. l., 1999. § 372. Fraudulent claims - -- ability of public officers Construction and application State ex rel. 1lettel v. ;See Aity "at. Okla., 922 P.2d 800 (1996), rehearing denied. § 374, Civil actions-- Ulnitations Civil actions filed by taxpayers for the recovery of real or personal property can only be brought if the written demand upon the proper officers is made by the required resident taxpayers within two (2) years of the transfer of the property, and the civil suit is filed within six (6) months following the refusal, fail- ure, or neglect of the proper officers to act upon the written demand. Added by Laws 1994, c. 277, § 12. RENTAL OF REAL OR PERSONAL PROPERTY 3226 O.S.Supp.1999 C. It is the purpose of this section to authorize such governing boards to enter into lease and lease - purchase contracts but not to incur any obligation upon the part of their respective municipal or govern- mental subdivisions in excess of the income and reve- nue thereof provided for such purposes for the fiscal year in which the lease contract is effectively opera- tive. Do Any agreement to lease and purchase real or personal property, where title is to be acquired by the municipal or governmental subdivision, shall state the purchase price of the real or personal property so leased and in no event shall the lease be extended so as to cause payment of more than the stated purchase price of the real or personal property plus interest not to exceed ten percent (10 %) simple interest on the unpaid balance due as of each payment date. When the purchase price plus interest has been paid, the property shall belong to the lessee and the lessor shall deliver a bill of sale to the property to the lessee. Any lease - purchase agreement may include an option to purchase, transfer and acquire title during the terns of the lease upon payment of the balance of the agreed purchase price, and each agreement shall in- elude a provision to transfer title to the lessee at the end of the completed lease term for nominal or no additional consideration. E. The payment for the lease or rental of real or personal property shall be made only from annual and § 430.1.. Counties, cities, towns and school &9s supplemental apps opl iations specifieally designated tricts authorized to rent real or personal proper- for such purpose, and no appropriation for the pur- ty- .Definition of personal property pose of paying rentals on real or personal property A. The governing board of any county, city or shall be transferred or diverted to any other purpose, except as may be authorized by the terms of the town, or school district is authorized to rent on a agreement or by law. monthly basis real or personal property as authorized �, . When any real or personal property has been by the governing board and to pay the rental charges leased or rented during any fiscal year under any thereon for usage during any fiscal period, or portion contract which permits continuance of such rental for thereof, out of appropriations made and approved for the remainder of the fiscal year, the renting or leasing such purposes for, or during, such fiscal year. Any thereof shall be continued for the remainder of the such rental contract extending beyond June 30 of the fiscal year unless the governing body renting or r laird fiscal year shall contain provisions for mutual ratifica- in the same, by proper resolution entered the Lion of renewal under the conditions provided in this minutes of the governing body, shall certify that the section. continuance of such rental is unnecessary and con - B. As used in this section, the term "personal trary to the public interest. property" shall include, but not be limited to: mended by Laws 1999, c. 149, § 3, eff. July 1, 1999- 1. Portable, or otherwise moveable, buildings and structures; 2. Prefabricated metal buildings and structures, along with necessary utility services for such buildings or structures; 3. Roofs placed over existing roof structures; and 4. Other structures that can be disassembled after installation and removed without permanent damage to existing property. Such personal property shall retain its status as personal property and shall not be deemed to become attached to the real estate for the duration of the lease - purchase agreement. WARRANTS AND CERTIFICATES OF INDEBTEDNESS 4 years 5.79% interest payment balance 9/1/00 interest � pqynnent 444,420.00 9/1/01 25,731.92 250,000.00 220,151,92 9/1/02 12,746.80 82,041.19 150,857.52 9/1/03 8,134,65 82,041.19 77,550.98 9/1/04 4,502.50 82,041.19 12.30 51,715.87 496,123.57 4, years 5.79% 4 years 5.79% 38,943.55 483,36155 12, 772.32 interest difference 3 years 5.79% interest � pqynnent balance 2/1/01 10,741.96 444,420.00 9/1/01 14,945.66 250,000.00 209,365.66 9/1/02 12,12227 82,041.19 139,446.74 9/1/03 8,073.97 82,041.19 65,479.52 9/1/04 3,801.65 69,281.17 0.00 4 years 5.79% 38,943.55 483,36155 12, 772.32 interest difference 3 years 5.79% 45,031.43 489,451.44 3 years 5.79% interest _payment balance 9/1/00 10,741.96 444,420.00 9/1/01 25,731.92 250,000.00 220,151.92 9/1/02 12,746.80 119,725.72 113,172.99 9/1/03 6,552.12 1 19, 725,12 (0.01) 45,031.43 489,451.44 3 years 5.79% 444,420.00 3 years 5.79% ____ interest __p_@yment balance 2/1/01 10,741.96 444,420,00 9/1/01 14,945.66 250,000.00 209,365.66 9/1/02 12,122.27 119,725.72 101,762.21 9/1/03 5,892.03 107,654.25 (0.00) 444,420.00 3 years 5.79% 4 years 5.79% 8,092.77 interest difference 32,959.97 477,379,97 12,071.46 interest difference 444,420.00 interest — ment balance 2/1/01 10,741.96 125,000.00 319,420.00 2/1/02 18,494.42 125,000.00 212,914.42 2/1/03 12,32714 79,350.00 145,892.16 2/1/04 8,447.16 79,350.00 74,989.32 2/1/05 4,353.78 79,343.10 (0.00) 4 years 5.79% 8,092.77 interest difference 32,959.97 477,379,97 12,071.46 interest difference 444,420.00 444,420.00 3 years 5.79% y: o. _04_ interest __ a ment balance 2/1/01 10,741.96 125,000.00 319,420.00 2/1/02 18,494.42 125,000.00 212,914.42 2/1/03 12,327.74 115,800.00 109,442.16 2/1/04 6,336.70 115,778.86 0.00 444,420.00 3 years 5.79% y: o. 37,158.86 481,578.86 7,872.57 interest difference 444,420.00 interest payment balance 2/1/01 125,000.00 319,420.00 1001 1i 9/1/01 10,741.96 125,00 0-00 205,161.96 9/1102 76,500.00 140,540.84 ` /1/03 8,137.31 76,500 9/1/04 4,190.56 • * - 37,158.86 481,578.86 7,872.57 interest difference 444,420.00 interest payment balance 2/1/01 125,000.00 319,420.00 9/1/01 10,741.96 125,000.00 205,161.96 9/1/02 11,878.88 111,575.00 105,465.84 9/1/03 6,106.47 111,572.31 m 34,948.72 479,368.72 28,727.31 473,147.31 10/11/00 WED 14:21 FAX 225 567 5260 FERRARA FIRE APPARATUS 0002 OCT-1-1-00 01:47 PM GOVERNMENT CnPITRL CORP 601 822; P.02 To: it of owaffiza, OK Tile hdbnamfinn is is yelative to the proposed finaming fix t acquisitled of the f0fl owifig: Contruct Amounh. S 444,4208 00 Down PffiYfflenu none Term Eftutive Rnte AnmW P ant jym IRW payout 12wh!se� 3 yr& 5.791 S 1653616.30 S 496,848." S 52,428.90 Sym 5-79% 5 104,90L69 3 524,506.45 S 80,088-4� 7 Yrfi. 5.88% 5 79,271.96 5 554,90172 5 11%463.7� 10 YM 5.96% 5 60,268.06 S 602,630m S 158,260A Thr. above ia subject to audit amlysis aud documewation. If closing occ-urs oiler Noveml*r 11, 2000, we reserve the right to index rates to maeml twket i We Awmciate the opportuAty to subadt ft propoW. If you have questions, please reel ftee to cafl im at (800) 561-0461 2-= 11 191=� 10/12/00 THU 13:57 FAX 225 567 5260 FERRARA FIRE APPARATUS Am GOVERNMENT CAPXTRL CORP Gal 823 6009 PUBLIC FINANCIERS Date: October 12,2,000 To, Ckyof own"o, ox DOM= ® Eric Adams, Ferraro Firc Apparalve 002 10 /11 /00 WED 15:47 FAX 225 567 5260 F'ERRARA FIRE APPARATUS OCT-11-00 03:30 PCB GOVERNMENT CAPI RL CORP Gel oza 6 309 muc FINAMEAs Data Odabcr 11, 2000 'flic b-bbrmatio n lwlow is r lti c, to die, propmed c I jbT Ile q q�jsjdon of the Bod-lowk, . Verrars Aerial 0t 489.451.44 `fit ➢ �€�����, 45,031- Dace Greer DCGtbmc c® Eris Adzamm,, Femm FAm to MEMORANDUM TO: HONORABLE MAY AND COUNCIL CITY OF OWASSO FROM- DONNA SORRELLS CITY PLANNER SIJBJECT EZONING AND PLANNED UNIT DEVELOPMENT OZ-00-10 & OPUD-21 DATE- October 11, 2000 BACKGROUND OPUD-21 was, also unanimously recommended for approval by the Planning Commission. Staff concurs with that recommendation. A copy of the staff report for OZ-00-10 & OPUD-21 is attachedc for your review. Separate action will be required on each request, with action occuring on the zoning first, followed by the Planned Unit Development. RECOMMENDATIONS OZ -00 -10 Staff reconunends approval of OZ-00- 10, rezoning the subject property from AG (Agriculture) to C (27.87 acres), C (14.33 acres), OM (10.14 acres), and IL, (8.91 acres), ply -21. Staff recommends approval of OPUD -21 subject to conditions of approval, ATTACHMENTS 1, Location leap 2e Outline Development Play & Text 3, Staff Report for OZ-00 -10 & 0PTJD -21 9 & 1' d {9[ k— ,� um 1 e. CONCEPT OF A PUD The use of a PUD technique is a way to amend a zoning ordinance in accordance with a P for a larger parcel, rather than piecemeal the changes by using variances of the zoning regulations. BACKGRQU�NR Planned Unit Development #21 is 61024 acres, more or less, all of which is undeveloped. Currently, the property is in the process of being annexed. Upon annexation, the property will be zoned AG (Agriculture). The Planning Commission unanimously recommended approval of the annexation at the August 8, 2000 regular meeting. The subject property is located west of N. 145th E. Avenue and south of E. 116th Street N. (State Hwy. 20). The property is surrounded on the north, cast and south by rural residential, undeveloped parcels and on the west by U.S. Highway 169. Staff is proposing a concurrent review of OPUD-21 and OZ-00-10. STAFF ANALYSIS 'rho Zoning Code identifies that the Planning Commission shall conduct a public hearing and shall determine: I. Whether the PUD is consistent with the Comprehensive Plan. 1 INhother the PUDD is in hamnony with the existing and expexted development of the surrounding areas. 3, Whether the PUT) is a unified treatment of the development possibilities of the project site, 4. Whether the PL D is consistent with the stated purpose and standards of the PUD Ordinance. a. PoiTnit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. Pon-nit flexibility within the development to best utilize the unique physical features of the particular site; c. Provide and preserve meaningful open space; d. Achieve a continuity of function and design within the development. The 2010 Land Use Master Plan is implemented through the use of the zoning process. Therefore PUD and rezoning requests are obliged to be consistent with Comprehensive Plan or logical reasons should be presented to show that the plan needs to be amended. The Comprehensive Plan designates the subject property to be developed as, primarily, high intensity Commercial/Office with a small portion designated medium intensity Commercial/Office and the remaining portion of the property designated high intensity Corporate Technical. It is staffs opinion this proposed rezoning is in compliance with the Comprehensive Plan except with respect to the IL (Industrial Light). It is, however, staffs opinion that an IL (Industrial Light) designation would not constitute a significant deviation from the Comprehensive Plan and is appropriate within this proposed development. Approximately 1/4 mile to the cast and 1/2 mile to the north are existing rural residential developments, The remaining surrounding property is undeveloped rural residential /agriculture. This proposed PUD will constitute the first significant development of the area, so is difficult to identify as hat oni os with existing development. As previously stated, tbie proposed development confo_ ris with the developmental guidelines established in the Comprehensive Plan. `therefore, it is cousistant with expected development trends in the area, The applicant has thoughtfully arranged the laud uses with the most intensive along the highway (U.S. 169 and State 20) corridors and the industrial buffered by commercial and office from existing and future users of the adjacent properties. It is staffs opinion that this development would be harmonious with existing and expected development. The applicant has identified the terrain of°the subject property as "characterized by relatively fiat terrain with two minor draina eways" with no on -site floodplain and stable soils which are excellent for development, Although not shown on the Outline Development plan, detention facilities, either site- specific or common, will be required during subsequent phases of the planning process. The north-south oriented public right-of-way, which bisects the property, should be developed as a collector road unless the service road is extended northward. Sidewalks will be required along all public rights-of-way associated with the subject property. Construction of the internal sidewalks would be required as building construction occurs. Construction of the walks along N. 145th E. Avenue and State Highway 20 (K I 16th Street N) are required at the time of development. The applicant, however, may wish to consider establishing an escrow account for the installation of 'Me sidewalk along State Highway 20 until after the planned improvements to that road, Acceleration/deceleration lanes will be required at the time of platting. Unified Treatment of the PUD Sublect Area The applicant effectively utilitized the site and its existing features and thoughtffilly located the various land uses proposed within the P A Property Owner's Association will be established. At the time of platting, detailed covenants and restrictions should be submitted governing the unified design and function of the Planned Unit Development. RECOMMENDATION Staff recommends approval of OPUD-21 and OZ-00-10 subject to the following conditions: 1, The applicant should consider extension of the U.S. Highway 169 service road northward from the Tulsa Technology Center, I The applicant should consider extension of the cast-west oriented public right-of-way westward to the U.S. Highway 169 service road and development of this roadway as a collector road. WIN 4 The following items should be addressed at the time of platting: a) A north-south right-of-way should be developed as a collector. b) Sidewalks along rights-of-way c) Acceleration/deceleration lanes along State Hwy. 20 and N. 145th E. Ave. d) Renaming of development. e) Detailed covenants and restrictions governing the unified design and function of the ATTACHMENTS 10 Location Map I Application for OPAL -21 I Application for OZ -00.10 4,a Letter of notification Bor OPUD -21 A OZ -00 -10 5, Legal noti iication fog° OP LJD - 1 & OZ-00 -„ 1 a Outline Developriient Plan and Text MEMORANDUM TO- HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DONNA SORRELLS CITY PLANNER SUBJECT. REZONING OZ-00-12 DATE- October 11, 2000 BACKGROUND RECOMMENDATIONS Staff recornmends approval of OZ-00-12, rezoning the subject property fi-orn AG (Agriculture) to RS-3 (Residential Single-Family, High Density). I. Location Map 2. Staff Report for OZ-00-12 Ly- i R- 14-E E. 126TH S LOCATION .1 0 T 21 Z 4 C� i BACKGROUND A & W Hand Development, owner, has submitted a request fog° rezoning of a :1.7,65 acre parcel of land from A (agriculture) to RS-3 (residential Single - Family, High Density). The subject property is generally described as a portion of the north half (N /2) of the southeast quarter (SE /4) of the northeast quarter (NE /4) of Section d, Township 21 North, Range 14 East and is located north of E. 11611 Street No and No Gannett Road. The subject property is undeveloped anal. vacant. The property will be a portion of a future phase of Country Estates, The property is bound on the west and south by existing Country Estates subdivision and on the north and oast by Tulsa County rural residential, The Comprehensive Plan shows this area as low - intensity residential, It is staff-` s opinion that rezoning the subject property to RS-3 is consistent with the Comprehensive Plan, The potential use of this property, if zoned RS -3, would be strictly limited to the BULK AND AREA REQUIREMENTS IN RESIDENTIAL DISTRICTS as set forth in Chapter 4, Section 430 of the Owasso Zoning Code, The addition of this parcel to the property currently planned as Country Estates V, would allow for a northern access point onto No Garnett Road. RECOMMENDATION Staff recommends approval of OZ-00-12 subject to the following conditions: 1. Development impact issues related to all areas of Country Estates be addressed at the time of platting of Phase V. ATTACHMENTS 11, Location Map 2, Rezoning Application 30 Legal Description 4, Legal Notification 5, Letter of Notification MEMORANDUM TO- HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DONNA SOMRELLS CITY PLANNE UBJrl,CT': EASEMENT ENT LA`s' THE GREENS AT OWASSO AND OWASSO GOLF AND ATHLETIC CLUB DATE: October 11, 2000 BACKGROUND 'f he City of Owasso has received a request for approval of the Easement Plat for The Greens at Owasso and Owasso Golf and Athletic Club, located along and wrest offal, 14515 E. Avenue between E. 76 " and 86" Streets N. and partially extending west to N. 129"' E. Avenue. A location map is shown on the easement plat for your information and. review. The Owasso Planning Commission approved the final plat for The Greens at Owasso in April, 199& At that time, it was agreed by all parties concerned that the development would occur under a blanket easement over the entire development. At this time, the applicant wishes to dedicate the necessary utility casements. The Planning Commission reviewed the Easement Plat at the October 10, 2000 regular meeting and unanimously recommended approval. Staff recommends approval of the Easement Plat for the Greens at Owasso and Owasso Golf and Athletic Club. ATTACHMENTS 1, Easement Plat for the Greens at Owasso and Owasso Golf and Athletic Club Im FR O- S Ala BjEen BACKGROUND: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO F. ROBERT CA R, JR., PX PUBLIC WORKS DIRECTOR AMENDMENT NO. 2 TO AGRE'EMENT FOR ENGINEERING DESIGN SERVICES - U.S. HIGHW_AY 169 AND 76TH STPMET NORTH INTERCHANGE IMPROVEMENTS October 10, 2000 Council initially approved a contract for engineering design services for improvements to the U.S. 169 and 76th Street North interchange with CH2MI-lill on February 3, 1998 in the amount of $99,729. The project was a result of discussions in 1997 with representatives of the City of Owasso and the Oklahoma Department of Transportation (ODOT) to realign the entrance/exit ramps and service roads at the interchange. In addition, signalization would be relocated to be consistent with the ramp/service road alignment. Additional engineering costs are associated with re-work of the plan-in-hand design, preliminary and final designs. Costs to perform these services are listed as: Page 2 Amendment to Agreement for Engineering Services Predesign $ 4,242 Pie -work plan -in -hand design 37,850 Preliminary design 24,396 Final design I 'otal increase requested $76,112 These costs are in addition to the original contract and Amendment Number 1 amounts of 1.12,701. The resultant total contract will be $188,813. Funds for the initial engineering contract and Amendment Number 1 were included in the Capital Improvement Fund budget in the amount of $112,701. The 1998 bond Issue includes $100,000 for right -of -way acquisition and utility relocation for this intersection. The selected alternative will not require either of these costs to be incurred; therefore, it is recommended that Amendment Number 2 use these funds. Staff recommends Council approval and authorization of the Mayor to execute Amendment No. 2 to the Agreement for Engineering Design Services for U.S. Highway 1.69 and 76th Street forth Interchange Improvements with C H2MHill, Inc. in the amount of $76,112. 1. US 169 and 76"i Street north Intersection Improvements 2, Amendment to Engineering Services Agreement with C H2MHill lz ..................... ......... ..... (ON 141 N) 6 ........... (CIWOGHInOS) 691 ..... .......... ............. m ILI, fl CH2M HILL, 502 S. Main, 4th Floor Tulsa, OK 74103 -4425 Tel 99 8.583.3057 Fax 998.584.5826 October 3, 2000 Mr. Robert Carr, P.E. Public Works Director City of Owasso P.O. Box 180 Owasso, OK 74055 Subject. US-169 & 76th Street Interchange Dear Robert-, Mr. Robert Carr Page 2 For the preliminary design phase the 4 signalized intersections are 2 more than were included in. the original project scope. The total additional erigineermg cost associated with the preliminary design of the 2 additional intersections is $24,396. For the final design. phase again flne 4 signalized intersections are 2 more than. were included in the original project scope. 'I'he total additional. engineering associated with the final design of the 2 additional intersections is $9,624. '.Fhe proposed total additional engineering fee for those changes described above Is $76,112. 'T-hese additions are described in the proposed arnendment that is attached. It is our intent to complete the project on schedule with prelinimary review during the month of October and the Pla-ii-in-Fland review during the month of November. After you have reviewed tie attached, please contact me so that we may discuss t1iis proposed amendment, Sincerely, CH2M HILL erry B. Farrar, P.E. V.P., Transportation Business Group U'S-1601, & 76"' STREEET INTERCHANGE IMPROVEMENTSIPROJECT CITY OF OWASSO, OKLAHOMA rULJOWAS SOAMEND2. Doc 4 1. SCOPE OF SFRVTC'PQ. Attachment B t® the Agreement, Section 2.0, shall be amended in accordance with Exhibit 1, ADDITIONAL SERVICES, attached hereto and incorporated by reference as part ®f this Amendment. 2. COMPENSAT ION. As compensation for services set forth in paragraph of this Amendment, CITY shall pay ENGINEER in accordance with Exhibit 2, COMPENSATION, attached hereto and incorporated by reference as part of this Arnendment. 3, EPROJECE—S—C—H—EDULE.. Attaclunent F to the Agreement shall be amended in accordance with Exhibit 3, _13ROI.U, attached -hereto and incorporated by reference as part of this Amendment, IN WITNESS WHERE, OF, the parties have executed this Amendment on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso, Oklahoma. APPROVED, CH2M HILL, INC. Murry Flen-ding, Vice-President Date: APPROVED, CITY OF OWASSO, OKLAHOMA X= City Clerk TUL/0WASSOAMEND2DOC Exhibit 1 A. Pre-Design ease A.1 Developtri nt of Alterative B. Plan -In -Han 1 DESIGN, d ed to include modification - hand design to incorporate design of four signalized intersections, adding auxiliary lanes on the ramlos I service roads and East 76ffi Street North accordinL- to TWOWASSO/AMEND2EANIBIABOO E1(HIBIT9 -9 C. Prell inai Design Phase °1 Drapers Preliminary Design Attachment B,, SCOPE F SERVICES, to the Agreement, more specifically Section 5 °0, PRELIMINARY DESIGN, shall be amended ded to include additions to the Preliminary Design to incorporate the additional deems for Lour signalized intersections, adding auxihary lanes on the ramps, service roads and East 7011 Street Noah according to the preferred geometric Layout identified as Alternative Number 5, as approved by OD01% Additionally, Attachment B, SC OPE-OF-SF;RVICES, to the Agreement, more specifically Section 5.8, PREPARE ENVIROMFNl'AL., DOCUMENTATION, shall be deleted since no relocations or other environmental documentation will be required. D. Final Design Phase D.1 Prepare Final Design Attachment enat , SCOPE OF SERVICES, to the Agreement, more specifically Section 6.0, FINAL DESIGN, shall. be amended. to include additions to the Final Design. to incorporate tote additional design for four signalized intersections, adding auxiliary bras on the ramps, service roads and East 76th Street North according to the preferred geometric layout identified as Alternative Number 5, as approved by OD OT. TURAmEND2EXHIB 1 A. DOG EXHIBIT9.2 ti Exhibit US-11 69 & 76"' STREET INTERCH ANGE IMPROVEMENTS PROJECTS City of Owasso, Oklahoma Fee Amendment Phase Noa Task Description/ Phase Fee TU!/0WASSO/AmrN EXNIBUDOG EXHIBIT 2-1 TUL/OWASSO/169 E-1 10/06/2000 Amendment No. 2 Fee I Manhour Breakdown City of Owasso, Oklahoma U.S. Highway 169 & 76th Street North ------------- ----------- --- $20,504 (2) $7,397 $24,380 (3) $3,117 $27,816 $9,423 $7.091 $99,728 Amend. No. I $20,504 $12,973 $7,397 $24,380 $3,117 $27,8181 $9,423 $7,091 $112,701 $0 $4,242 $37,850 Investigation Amendment No. 1 Predesign Plan-4n -Hand Design Public Meeting Preliminary Design Foal Design Final Revisions ---- ------------------------------------------- ------------ -------------------- ----------------------------- ---------------- 1) Labor Hours Times Salary Cost Plus 102 Percent Total Project Budget Incl. Amend I & Amend 2 �") 9ndudes Aerial Survey/Mapping and Ground Survey 92) includes GeotechnicaUSubsurface Exploration N., 2 nary By Task-Original $20,504 (2) $7,397 $24,380 (3) $3,117 $27,816 $9,423 $7.091 $99,728 Amend. No. I $20,504 $12,973 $7,397 $24,380 $3,117 $27,8181 $9,423 $7,091 $112,701 $0 $4,242 $37,850 Investigation Amendment No. 1 Predesign Plan-4n -Hand Design Public Meeting Preliminary Design Foal Design Final Revisions I Amend. Sao. 2 E $12,9731 $37117 $52,2121 $89,047 $ S__ 7,OSI $888,813 — TUL/OWASSO/169 E-2 10106/2000 MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. F. ROBER,r CARR, JR., PX. PUBLIC WORKS DIRECTOR SUBJECT. AMENDMENT NUMBER 3 TO AGREEMENT FOR ENGINEERING SERVICES - CAPITAL IMP ROVEMENTS PROJECTS (1998 BOND ISSUE) DATE. October 119 2000 BACKGROUND-, - Initially, the PMT work team consisted of Lioness Realty, Cowen construction and Schlagel & Schmidt, P.A. (consulting engineers). The PMT work scope was to provide site evaluation, space planning, value engineering and construction management for construction of the City Hall/Police Department. When the team dissolved, some scope of work elements applicable to construction administration services were not defined to be taken over by the A/E. Amendment Number 3 is intended for 0112 ill (and the architects Urban Design Group, as their subconsultant) to provide the following construction administration services: ® Construction observation for conformance to contract documents; - Review and approval of contractor monthly pay requests; and - Preparation of electronic files of "red-lined" construction drawings to reflect changes and modifications during construction. Page 2 Amendment to Engineering Services Agreement PROPOSED FEES: Total fee for the additional services are $24,800, which includes an estimated $7,000 for the electronic files. The revised contract amount will he $693,2280 FUNDING OURC , Funds for these services will he provided from the :1998 Bond issue. RECOMMENDAmON- Staff recommends approval of Amendment Number 3 to the Agreement for Engineering Services for Capital improvement Projects with CH2M ill in the amount of $24,800 and authofization for the Mayor to execute the amendment. I. Amendment No. 3 AMENDMENT NO.3 T AGREEMENT ECG ENGINEERING SERVICES CAPITAL IMPROVEMENT PROJECTS CITY OF OWASSO, OKLAHOMA 'IT-1IS AMENDMENT, made and entered into this -- day of October, 2000, between. fhe CITY OF OWASSO, Oklahoma, a municipal corporation of the State of Oklahoma, hereinafter referred to as "CITY", and Cl-I2M HILL, INC., hereinafter referred to as "ENGINEER"; WITNESS'L H WHEREAS, CITY and ENGINEER entered into an Agreement for Engh -leering Services dated May 26, 1998, for services as set forth in said Agreement; and WHEREAS, CITY desires to amend said Agreement to provide additional architect-aral and engineering services relating to the City Hall project, a part of the Capital Improvement Bond projects; and WHERE, AS, ENGINEER is prepared to provide such additional services as modified or identified in this Amendment. NOW THERE FORE, in consideration of the prornises contained herein, the parties hereto agree to amend the Agreement as follows: 10 SCOPE OF SERVICES, Attachment B to the Agreement, section. D, shall be amended in accordance with Exhibit 1, ADDITIONAL, SERVICES, attached hereto and incorporated by reference as part of this Amendment. 2, COMPENSATION. As compensation for services set forth in paragraph 1 of this Amendment, CITY shall pay ENGINEER in accordance with Exhibit 2, COMPENSATI ON, which is attached hereto and incorporated by reference as part of this Amendment. 3e PROTECT SCHEDULE. The schedule for performance of these additional services is directly tied to the schedule for construction.. As such no revision to the previous schedule is incorporated herein.. IN WITNESS WHEREOF, the parties have executed this Amendment on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso, Oklahoma. APPROVED. CH2M HILL, INC. m Murry L, Flemung, Vice-President Date: APPROVED- CITY OF OWASSO, OKLAHOMA By: Marcia Boutwell, City Clerk Mayor mm APPI�OVED ASTO FORM: City Attorney TUL\OVVASSo\AM ENDMENT3. DOC -A. City Hall Projects A.I. ENGINEER understands and acknowledges that the City Hall Project requires construction administration services and that these services were to be provided by others and not included in the original Agreement with the ENGINEER. The ENGINEER -understands and acknowledges that the CITY now desires for those services to be provided by the ENGINEER described as follows: A-1-2. Review and approve monthly pay requests submitted by the contractor. Such review shall include discussion as may be required. with the Construction Manager to resolve questions related to said pay requests. BF W,04 '_Lywlete muc UluloxguLl T-777777777, 7771777Y recurne set ox ctrawings -rorn the contractor and Construction Manager and incorporate the "red-lines" reflecting changes and modifications to the construction into an electronic file, AutoCad 2000, or compatible system and provide such electronic file to the City. Compensation Exhibit t: 1Y agrees to pay C112M HILL as compensation for additional services set forth in Exhibit 1, a total lump sarn fee of Seventeen Thousand, Eight H.-an.dred and no %100 Dollars ($17,500) for the Additional Services descr =ibed reader A.1,1 and Aa1.2. Said additional fee associated with these services is based on providing a total average of SO hours per month during the construction phase of the work. Site visits required of the ENGINEER which exceed time average amount of man-hours per month shall be monitored and reported separately and should the total amount exceed the amount stated above the ENGINEER shall invoice the CI' 1A1' in accordance with the hourly rates defied in the AGREEMENT For the Additional Services described. under A.1,3, the ENGINEER shall. be compensated at an hourly rate of $58 per hour with the estimated total fee to not exceed $70000 This scope of work will not be determined until the redline effort is completed at the end of construction. .CH2M HILL, shall submit invoices and will receive payments in accordance wi.th. Article 1 of the Agreement for Engineering Services approved. May 26,1995. A breakdown of the lurnp earn amount to be billed for each of the projects is shown as follows: CAPITAL IMPROVEMENT PROJECTS City of Owasso, 0klalaoma Fee Amendment TUL\0WAS80 \EXh 1Bff2AMEND3.Doc cx111niT2-9 MEMORANDUM TO. HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM. PHIL _UTZ, P.E. StJBJ 'cn PURCHASE ORDERS FOR MA,rERIALS MAIN STREET REHABILITATION DATE- October 11, 2000 BACKGROUND- The subject project is part of the 1998 bond issue, which includes street and signalization improvements throughout the city , the new City Hall and Community Center improvements, The main Street project consists of milling the existing pavement surface between First and Eleventh Streets, -placing a four -inch overlay and minor drainage improvements. The procurement has been separated into two portions: (1) A contract to perform the milling and minor repair was recently warded to Horizon Construction in the amount of $84,709.31 and, (2) Through an lnterlocal Local Agreement, overlay will be performed by Tulsa County with the City providing materials for the overlay. PROCUREMENT F MATERIALS: Materials required for the work include Type f3 asphaltic concrete, asphalt emulsion tack coat, fabric reinforcement and binder to adhere the fabric. Quotes to establish Purchase Order prices were requested for materials as follows: 2. Tack Coat and Binder material --- Provide approximately 6500 gallons (including a 10% contingency factor), ODOT SS -1 emulsion. Bids were taken from the Tulsa County Bid List of respondents to their solicitation in April 2000. The only bidder was Koch materials, Tulsa, OK, at a price of $0.83 per gallon. The low bid submitted by Koch would amount to a cost of $5,395 MATERIALS FOR MAIN STREET REHAB PROJECT OCTOBER 11, 2000 PAGE 2 3. Fabric Reinforcement - -- Provide approximately 19,500 square yards of material, Bids were taken from the Tulsa County Bid List of respondents to their solicitation in April. 2000. The lour bidder was Fensco, Inc., Tulsa, OIL, at a price of $OoM per ;square yard.. The low bid submitted by f'cnsco would amount to a cost of $6,630, OMMUM Funding will be provided from the 1.998 bond issue, RECOMMENDATION- Staff recommends approval to issue purchase orders for the following: L Asphaltic Concrete -- To APAC-- Oklahorna at a price of $18050 per ton not to exceed a total cost of $83,250, 2. Tack Coat and Linder -- To Koch, Inc. at a price of $0.83 per gallon not to exceed a total cost of $5,395 1 fabric Reinforcement _. To p'ensco, Inc., at a price of $0,34 per square yard not to exceed a total price of $6,630. ATTACHMENT 1, Quotes 2. Tulsa County Bid Lists LOBO HOLDINGS9 INC. P. 0. DOX 1228 OWASSO, OKLAIIOMA 74055 D.KA. A&A MATERIALS COMPANY P. 0. BOX 598 CATOOSA, OKLAHOMA 74015 Septembcr 28,200-0 13car Phil: Re: Price List for Win Street project Enclosed are the asphalt 1xices for the above referenced projecL Unit MCC, Q-UgAmity io—tat -(Loffit !YP-0 ly-kVil- 1 -111-) Tack -Coat —kj2mm FOB our plant at 13737 K 46h Street North, Tulsa, Okhdioma. Sincerely, Lobo Holdings, Inc. Max Wolf, President F.O.B � 3605 U 129'h o ✓seas, False Subject t accept a-r4rA kieWw G'- OklaJho a-, Ire o agrees to III W you, and you agree to buy, the faflowing mat rdalso TRUCK FREIGHT HATES BOBTAIL / TRAILER order. TERMS: Payment of all Items quoted are not 30 days from date of purchase. We shall not become obligated to deliver the materials called for under this contract or to perform In any way unless and until your efedit has been approved by our Credit Department. PRICES. The prices quoted herein are firm and for one year only unless a different period of time Is otherwise specified on the face of this 1: return the original hereof to us, retaining a copy for your files. Accepted BY� AAC -Oklahoma, Inca Standard Industries Division y Tom Lewis, Sakes l0 )9A..a �6 9 -1-N I _. _ ',( t UJ . I I I G1 IL, 1 1Y DLP I . t, { Emulsified Asphalt for use in Murry Seal surface courses, Material r-nust be delivered to jobsite or into County equipment at a temperature satisf ctory for immediate u or application, material mist moe' Oklahoma State Highway Specific 'atsorrs Section Ito &03, `l 988 Edition. Measurement of all mulsifiec asphalt shall be in U, S. Gallons corrected to 600 F using ASTM 0-12,50 for asphalts. Material retumec to supplier due to no felt of supplier or carrier will be chc rged or t only at regular carrier r�W to j:��Sit��. Supplier,sh ll provkJ hours free unloacling. 4200 091, ITEM Na IT5M F.OX3. JOB SITE UNIT 302 -Am001 S -1 Gal. 302 -Aw0 -2 tale 302-A-003 GaL 302 — A-00 -1 H Gale 302 -A-0 w9 GaL 302 ®A -006 RS--2 GaL 88-1 Premix GaL 302-C-001 081. Gal, Gal. Gal. 095811 — BIDDERS -- .43 j 12 N/B '46 F.0,0, PLANT I RO-13, JOB SITE TOTAL P.03 F -0.& PLANT F.OX3. JOB SITE i/ .80 .43 j 12 N/B '46 F.0,0, PLANT I RO-13, JOB SITE TOTAL P.03 1. ,_{ e 0, _ _'.,i { _;U . Ili 1_;I li, p i'Y UL F' I . :I1 _, `_ `J 1. ITEM - 1 pj,apasal for furnishing construction fabric persection 712, 1996 Edition Oklahoma State Highway Sped tjon� Fa � m County Warehouse at the jollowing prices. 4200 051 000 001 002 003 BIDDER UNIT SsEPARATOR FILTER PAVING VABRIC FABRIC FABRIC 01,31 sq, yd 5 �FENSC INC a/Q .. 0 m._ ,., s `MAM4ELL SUPPLY ��° �d` 38 / S Q = YD . 751 SQL YD y � � 1 �� ;D a THOMPSON CULVERT sq yd, .81 PER SQ, YD AN SQ, o 6 ty dqo ..�- ,�,,...�arow.- <.a�x„�,...me ..�.�..� �. _ �� � •Y 4k, .c.. - �,��, -�r ��- .3,,.�..����.��:m= ���u:.. ., �; �., .�e_�,_�...�>.�..:.�� >.q.�.4� -� FEN Co- 151 3001 ROLLS 50 SQ IDS/ WLL 15' 300' ROLLS 500 , °ADS/ ROLL 12 112. % 360' ROLLS 500 SQ YDS/ BOLL nj0 9 ,qo cUL-V RT— SEPARXIOR FABRIC- 00 SY PER ROLL .F'ILT'ER FABRIC - 500 SY PER ROLL 25 T 07AL P= 01 OTHER ITEMS PRESENTED TO COUNCIL WITH THIs AGENDA. MEMORANDUM T 0: THE HONORABLE MAYOR & CITY COUNCIL, CITY OF OWASSO FROM, TAMMY GRIMES RISK MANAGER NAGS R SUBJECT- WORKE RS'COMPENSATION MEMO DATE- October 17, 2000 Item "E" ®n the Consent Agenda requests extension of a contract with United Safety and Claims for one year at a rate of .003% of annual payroll, to provide the services of a third party administrator to assist in the management of the city's self - insurance workers compensation program, The actual renewal rate is 0003:35 %e The recommendation in the attached rncrno clarifies that rate. TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TAMMY GRIMES, HR RISK MANAGER SIJBH,'CT- SELF-INSURED WORK EIS' COMPENSATION THIRD PARTY ADMINISTRATOR CON'S ,T DATE, OCTOBER 12, 2000 U RAC K RQ !—G— _�N - Quotes for services were received from two vendors: United Safety and Claims (the existing vendor) and Midlands Management. Quoted annual fees are: Midlands Management $30,000 United Safety & Claims $17,012 United Safety has furnished timely reports, authorized payments, investigated claims and provided training during the current contract year. United Safety has done a consistent job in the performance of their duties and services they provide. Each claimant is contacted upon receipt THIRD PAICI'Y ADMINISTRATOR CONTRACT PAGE TWO United Safety also conducts safety inspections of Cityfacilities, provides safety training as well as supervising the "return- to-work" process after an employee is injured, In addition, when City equipment is available to utilize infon- nation rnana ement features, United Safety's quote also includes on-line capabilities for tracking ,lairs and accessing up=-to-date medical information. Services offered by the two vendors are similar. However, United Safety and Claims offers not only the services that the self-insured program requires; but at a rate that is $1.2,988 less per year than the other quote provided. United Safety and Claims quoted the same percentage of the estimated pay- roll for 1999 ®2000 to establish their fee. -C-OMM]KNDATION. ° Staff recommends approval of purchase and payment for a one year contract beginning October 26, 2000, forThird party Workers' Compensation administration services, with United Safety and Claims, at a renewal rate of .00335 of annual payroll for the self-insuxance Workers' Compensation prod 1. Quote from United Safety& Claims at a, rate of ,00335 of annual payroll, 2. Quote fYom Midlands Management at a rate equivalent to .006 of annual payroll. TFHS AGREEMENT' entered into by and between United Safety & Claims, Inc., hereinafter as UNITED, and City of Owasso, hereinafter referred to as CLIENT, for certain services in connection with self-insurer's obligations under the provisions of the workers' compensation law(s) of the State of Oklahoma. 1. It is the intention of the parties hereto that UNITED shall furnish to the CLIENT claims services and loss control services as follows: a. UNITED shall recommend to the CL NT procedures as required for the prompt reporting and recording of all occupational injuries and diseases. b. IGNITED agrees to provide all of its normal claim administration services including all reports as required by State regulatory agencies. Normal claims administration does not include items defined as allocated claim expense. c. UNITED shall administer all claims incurred by the CLIENT during the policy period to determine if such injury was coxnpensable and the actual amount of compensation dire. 1 United shall prepare and issue all checks for payment of all normal lass and claim settlements. The format of the checks must con-form with UN T D current electronic data processing system, and the checks will be paid for by the CLIENT. during 4. UNITED shall report to the CLIENT monthly on injuries reported date, period. Such reports shall include accident employee compensation description, medical and o _ claim whether the open or closed, and the estimated total 5. UNITED shall maintain complete files on all reported claims on behalf of the CLIENT, 6. It is understood and agreed that UNITED will not perform, and CLIENT will not request performance of any services which may constitute the unauthorized practice of law. 7. This agreement shall be binding upon and shall inure to the benefit of all transferees, assigns, and successors in interest of any kind of the parties hereto, but no transfer or assignment may be made without the prior written perinission of either party� '8'n UNITED shall furnish to CLIENT all information it has available in n-laking third-party claims, and in reporting claim losses and detail to the C1JJ,`j,N-VS excess insurance carrier as required. In-house Legal Counsel is available at a rate of $75 per hour. 12. In the event this service contract is terminated, UNITED agrees to continue handling all claims remaining open at the time of termination until such claims are closed or otherwise concluded, The fee for this service will be determined at the time of cancellation, 13. The terms of the Agreement may be modified in writing with the consent of the CLIENT and UNITED. 14. The CLIENT and/or excess carrier shall have the fight to audit all files at any time except that the auditing personnel shall not be associated in any way with a competitor of United Safety & Claims, Inc. This contract is consummated in the State of Oklahoma and all questions pertaining to i validity, construction and interpretation shall be determined in accordance with the laws the State of Oklahom.--. IN WITNE S S WHEREOF this Agreement had been duly executed by the parties as of the date indicated. UNITED SAFETY & CLAIMS, INC. CITY OF OWASSO Conrad Bergschneid By Vice-President Title Effective Date of Agreement OML AND NAICO WORKING TOGETHER TO PROVIDLIE PROPERTY, CASUALTY, PROFESSIONAL AND ERRORS & OMISSIONS INSURANCE: PROGRAMS Proposal for., P.O. BOX 957 OWASSO, OK 74055 (918) 272-3435 The Public Entity Insurance is marketed through local Independent Insurance Agents 9,td endtrwi b� tia-f-AtzWIrta 1JV#LdLoal L UNDERWRITING OFFICE 1005 Allison, P.O. Drawer 9, Chandler, OK 74834 Phone: 1-800-332-2210 1010 Manvel Avenue a FO.QWV-440thandler, Oklahoma 74834 405-258-0804 A WATT 1-800-822-7802 0 FAX 405-258-0176 INSURED NAME AND ADDRESS: CITY OF OWASSO 207 SOUTH CEDAR OWASSO, OK 74055 STATEMENT DATE: 9/26100 PAYMENT DUE UPON RECEIPT TYPE OF POLICY: PACKAGE POLICY NUMBER: OMPIOLE/OP04483500 EFFECTIVE DATE DESCRIPTION AMOUNT DUE 11/1/00 POLICY ISSUANCE $124,279 PLEASE PAY TOTAL CHARGES: $124,279 FOR BILLING INQUIRIES CALL (405)258-4557 PLEASE USE A SEPARATE CHECK FOR EACH INVOICE POLICY NUMBER: OMPIOLE/OPO4483500 CITY OF OWASSO TOTAL AMOUNT DUE: $ 124,279 PAYMENT DUE UPON RECEIPT REMIT PAYMENT TO: NAICO P,O, BOX 99900 OKLAHOMA CITY, OK 73199 PROPERTY INSURANCE QUOTE (General Provisions) Property insurance provides insurance coverage for your scheduled buildings and business personal property. $ 13,440,210 Total value of Buildings and Contents (per schedule) -- Basic Perils Coverage (No Theft) _— inroad Dorm Coverage (No Theft) Y Special, Including `heft 90—% Coinsurance Clause REPLACEMENT COST COVE : The cost to restore or replace damaged or destroyed property without deductible for depreciation. FUNCTIONAL REPLACEMENT COST: The cost to restore or replace damaged or destroyed property with a material or building that is functional equivalent to the damaged or destroyed property. ACTUAL CASH VALUE, Protection which pays the cost to restore or replace damaged or destroyed property new at the time, less depreciation. DEDUCTIBLE (per occurrence) aooaaaeaosoaaeaoaoaaoo aoa aaoaaomoaoe.... oa000........ ... -- $1,000 TOTAL PROPERTY ANNUAL PREW �t , . , �. ELECTRONIC DATA PROCESSION EQUIPMENT (ALL RISK COVERAGE) SCHEDULED CONTRACTOR'S EQUIPMENT (ALL RISK COVERAGE) MISCELLANEOUS EQUIPMENT (ALL RISK COVERAGE) $ 420,940 LIMIT DEDUCTIBLE (per occurrence) ... ...... ........................ .......... $500 TOTAL INLAND MARINE ANNUAL PREMIUM asoaooameaod ooeaaflaeaoeaaaoe......o......o o 000 — $6,258 COMMERCIAL GENERAL LIABILITY (General Provisions) General Liability Insurance provides payments for your City when the city becomes legally obligated to pay damages for a claim arising out of bodily injury, property damage, personal injury. Oklahoma Tort Limits: 1,000,000 Each Occurrence 125,000 Bodily Injury - per claimant 25,000 Property Damage - per claimant Annual Aggregate: 2,000,000 -- $1,000,000 Combined Single Limit each occurrence / $2,000,000 Aggregate. (If this limit is checked, it will aptly to claims which are outside the Oklahoma Governmental Tort. Maims Act.) LIMITED POLLUTION COVERAGE: 25,000 Pollution Incident Property Impairment Limit Per "Pollution Incident"/ Aggregate 2,500 Deductible per "Pollution Incident" COVERAGE INCLUDES BUT IS NOT LIMITED TO THE FOLLOWING, All premises and operations of the Public Entity. cw Coverage of additional insureds includes volunteer employees, engineers or architects, Cemetery Professional Liability. Defense Costs of an approved claim are paid in addition to the limits of liability. DEDUCTIBLE (per occurrence) .. a...ea® aoonoaaoo®oanaoo ada oa000ae ..................00soaa..... $2,000 TOTAL GENERAL LIABILITY ANNUAL 8, * This premium is not adjustable nor subject to audit at the end of the policy term regardless of loss history. The Company will pay those sums that the City becomes legally obligated to pay as damages resulting from any claim made against the City by an employee, former employee or their beneficiaries or legal representatives caused by any negligent act, error or omission by the City or any person acting on behalf of the City, in the administration of the City's Employee Benefit Programs LIMITS: 1,000,000 Each Claim 1,000,000 Aggregate 1,000 Deductible (each occurrence) EMPLOYEE BENEFITS LIABILITY1 640 l `1 j k (General Provisions) Insure against loss or damage to your City by reason of Liability for bodily injury or property damage from the operation of the City's automobiles, trucks and other motor vehicles. OKLAHOMA TORT LIMITS: 1,000,000 Each Occurrence 120,000 Bodily Injury - per claimant 25,000 Property Damage - per claimant . $ 1,000,000 Combined Single Limit each occurrence (If this limit Is chocked, it will apply to claims which are outside the Oklahoma Governmental Tort Claire Acta OPTIONAL COVERAGE, N/A UNINSURED MOTORIST (NON-STACKED) PER PERSON PER OCCURRENCE y Y Hired and Non -Owned Liability, Liability coverage for city personnel and volunteers on city business when driving a vehicle not owed by the City, This coverage is excess over_the vehicle owner's liability coverage, Physical Damage coverage of a hired or non -owned vehicle is not included. AUTOMOBILE PHYSICAL DAMAGE COVERAGE- N/A DEDUCTIBLE -- COMPREHENSIVE N/A — DEDUCTIBLE w COLLISION N/A , SPECIFIED PERILS - Vehicle physical damage coverage in place of comprehensive on scheduled vehicles, Includes physical damage from fire, theft and other specified perils, AUTOMATIC FLEET COVERAGE - AUTOMATICALLY COVERS NEWLY ACQUIRED OR LEASED VEHICLES OBTAINED DURING THE POLICY PERIOD AND ELIMINATES COVERAGE FOR VEHICLES WHICH ARE DELETED DURING THE POLICY PERIOD WITH NO CHANGE IN PREMIUM. NOT SUBJECT TO AUDIT. ANNUAL TOTAL AUTOMOBILE PUBLIC OFFICIALS ERRORS & OMISSIONS LIABILITY QUOTATIM Provisions) To pay on behalf of the City, all sums which the City shall become legally obligated to pay as compensatory money damages caused by an occurrence to which this insurance applies by reason of any wrongful act committed by a Public Official acting in his official capacity on behalf of the City with respect to bodily injury, property damage or personal injury. Y OCCURRENCE CLAIMS MADE RETRO ATE: NONE OKLAHOMA TORT LIMITS; $ 1,000,000 Each Occurrence $ 125,000 Bodily Injury - per claimant 20,000 Property Damage - per claimant ANNUAL AGGREGATE: 2,000,000 waF, $1,000,000 Combined Single Limit each occurrence / $2,000,000 Aggregate (If this limit is checked, it will apply to claims which are outside the Oklahoma Governmental Tort Claire Ante) EMPLOYMENT RELATED ACT'S (HIRING / FIRING COVERAGE) LIMIT: $ 1,000,000 Each Occurrence OPTIONAL COVERAGE'S; Y CRIMINAL DEFENSE REIMBURSEMENT COVERAGE $10,000 LIMIT EACH PROCEEDING / NO DEDUCTIBLE DEDUCTIBLE. . .. ® a . e a ... ........ ...................... — ......e000soago o o o o e aosaaaaa 2,500 1 1111,11 1!111111 11 11 1 LAW ENFORCEMENT LIABILITY INSURANCE QUOTATION (General Provisions) To pay on behalf of the City, all sums which the City shall become legally obligated to pay as compensatory money damages caused by an occurrence to which this insurance applies by reason of any wrongful act, error or omission in the performance of duties with respect to bodily injury, property damage and /or personal injury. OKLAHOMA TORT LIMITS: 1,000,000 Each Occurrence 125,000 Bodily Injury - per claimant 25,000 Property Damage - per claimant ANNUAL AGGREGATE: 2,000,000 $1,000,000 Combined Single Limit each occurrence 1 $2,000,000 Aggregate (It this limit is checked, it will apply to claims which are outside the Oklahoma Governmental Tort Claims ActJ OPTIONAL COVERAGE& Y CRIMINAL DEFENSE REIMBURSEMENT COVERAGE $10,000 LIMIT EACH PROCEEDING 1 NO DEDUCTIBLE DEDUCTIBLE (per occurr nce).a... ......a......o ......... ...... ..... oa, Boas ono oou a a $ 2,500 This premium is not adjustable nor subject to audit at the end of the policy term regardless of lass history. z � 9 PROPERTY ANNUAL PREMIUM aaaaa aaaaaaaaaaaaaaaaaaaaaaeaaaa oaaaaaaaeaaanao as4 asaoaaaaaaeo $26,961 (NOTE This quote is subject to 90 % Co-Insurance. A penalty could be assessed if coinsurance value requirements are not met. Please make sure values are adequate for your reeds.) ($ 1,000 DEDUCTIBLE) INLAND MARINE ANNUAL PREMIUM as oaoaaaaaaae o aoaa,oa aaoaaaaa „aa„ ooaasa $6,258 ( 500 DEDUCTIBLE — CONTRACTOR'S EQUIPMENT) ( 500 DEDUCTIBLE - MISCELLANEOUS EQUIPMENT) (b 250 DEDUCTIBLE „ ELECTRONIC EQUIPMENT) GENERAL LIA ILITYANNUALPREMIUM aasaea s.aaoa aaaosaaaasaaaa3ao aaaa aaaaao $16,934 ( 2,000 DEDUCTIBLE) ( 2,500 DEDUCTIBLE - POLLUTION COVERAGE) EMPLOYEE ENEFITSLIABILITYAINUALPREMIUM aaaaaao aoa000aaoveoe aaaeavaonoaaosuvoaeo as $610 ( 1,000 DEDUCTIBLE) AUTOMOBILE ANNUAL PRE I aaaaaaaaaaaaaaaaaaaaaaaaoa 9 aaaaaaaoaaoa,oa a.Eaaaaoaaaaaaaa. $31,561 (NO PHYSICAL DAMAGE OR UNINSURED MOTORIST COVERAGE) PUBLIC OFFICIALS E RS & OMISSIONS ANNUALPREMIU aaaaaaaaaaaaaaaaaaaaaaaaaa o aeaaaaaa $19,973 ( 2,500 DEDUCTIBLE) LAW ENFORCEMENT P FESSI ALLIABILITY AN UAL PREMIUM aaaoaaaaaaaaaaa o aaaaaa ®aaaoaaa $19,762 ( 2,500 DEDUCTIBLE) t Wsr ";a f�• n f r OCT-17-00 10200 API UOVER NMENT CAPITAL GORP 601 823 6009 10/1312000 Page I City of Owasso, OK Nominal Annual Rate....: 6.790 % AMORTIZATION SCHEDULE - Normal Amortization, 360 Day Y Date Payment Interest Principal Balance Wan - 319,420ll00 1 0910112001 125,000M 16,494a42 212,9%42 2 0910112002 115,789-73 12,32734 103,461M i 09,45Z43 3 0910112003 115,789.73 8,33730 '109,46143 0.00 Grand Totals 356,579A6 37,169.46 319,420M 1 -11 1 1 1 1 1 1 1 AI - I I IV I Y e"% " I T /AT