Loading...
HomeMy WebLinkAbout2000.10.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 17, 2000 TIME: 6:30 p.m. PLACE: Council. Chambers, Owasso Community Venter Notice and agenda filed in the office of the City Clerk and posted at City ball at 4:00 p.m. on Friday, October 13 , 2000. Marci . outwell, �Aijth Secretary AGENDA i . Call to Order Chairman Williams 1 Invocation Allan Harder Human Resources Department 3. Flag Salute 4. Roll Call Owasso public Works Authority October 17, 2000 Page 2 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda, All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. any "Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A, Approval of the Minutes of October 3, 2000 Regular Meeting, Attachment #5 -A B. Approval of Claims, Attachment #5-B 6. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of a Hydraulic Aluminum Shoring Shield. Mr Roberts Attachment #6 The staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Midwestern Equipment Co, 'Tulsa, OK, for the purchase of a hydraulic aluminum shoring shield consistent with bid specifications, at a cost of $7196.00. 7. Report from OPWA Manager. 8. Report from OpWA Attorney. Owasso Public Works Authority October 17, 2000 Page 3 New Business, 10, Adjournment, OWASSO PUBLIC WORTS A(1THORITY MINUTES OF REGULAR MEETING Tuesday, October 3, 2000 The Owasso Public Works Authority met in a regular session on Tuesday, October 3, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Mall bulletin board at 4:00 p.m. on Friday, September 29, 2000. TEM i:: CAfI, "0 ORDER Chairman Williams called the meeting to order at 6:55 p.m, ITEM 2: FLAG SALUTE. The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL, CALL PRESENT ABSENT IT C "Will" Williams, Chairman Mary Lou Barnhouse, Mice Chairman Randy Brogdon, Trustee Melinda Voss, 'Trustee STAFF Larry Mitchell, City Manager Ronald D Oates, Authority .Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE .ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 19, 2000 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the September 19, 2000 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $250,018.48; (2) OPWA Capital Improvements $29,958.44; (3) OPWA Sales Tax $120,765.41; (4) Payroll $33,003.33. Ms Barnhouse moved, seconded by Ms Moss, to approve the consent agenda. AYE: Barnhouse, Voss, Brogdon, Williams NAY: None Motion carried 4 -0. Owasso public Works Authority October 3, 2000 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF A TRAILER MOUNTED SEWER CLEANER. Mr Roberts said that the Public Works Department Wastewater Collection Division contains funds for the purchase of a new trailer mounted sewer cleaner to replace one purchased approximately 10 years ago, The existing unit will be retained for light -duty cleaning; applications and will be utilized as an emergency backup unit. Specifications were developed that include additional mechanical, operational, and safety features that are not available on the existing unit. Two bids were received, with the lour bid being within the funded amount. The low bidder also complied with all specifications. Ms 'doss moved, seconded by Mr Brogdon, to award a contract to Midwestern Equipment Company, Tulsa, Ok in the amount of $38,73 1.00 for the purchase of a current production model trailer mounted sewer cleaner. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4 -0. ITEM 6: R:1 POR :_r FROM OPWA MANAGED No report, ITEM l: REPORT FROM OPWA ATTORNEY, No report. ITEM 8: NEW BUSINESS. EM ITEM 9: ADJOURNMENT AYE: Voss, Brogdon, Barnhouse, Williams MAY": None Motion carried 4-0, and the meeting was adjourned at 7:00 p.m. Marcia Eoutwell, Secretary -2- H C Williams, Chairperson Fund Department Total General 105 municipal Court 130.00 110 managerial 193.73 120 Finance 125.00 150 General Government 9,093.97 160 Community Development 1,73037 170 Engineering 191.93 175 Information Systems 33.79 131 Support Services 135.59 190 Cemetery 333.52 201 Police Services 3,755.96 215 Police Communications 212.29 221 Animal Control 293.70 250 Fire Services 3,259.1 7 260 Emergency preparedness 63.99 300 Streets 12,243.21 515 Farb Maintenance 2,099.23 550 Community Center 1,765.03 TOTAL 35962 5.53 Ambulance Capital 255 Ambulance 4,339.09 TOTAL 49339,09 OPGA merchandise 3,561.75 Sales Tax 11,961.97 605 Cart Operations 156.37 610 Golf Course maintenance 6,055.03 690 Golf Administration 930.00 691 Clubhouse 2,657.16 600 Debt Service 4,133.04 TOTAL 29,510.32 I OPWA Capital improvements OPWA Sewer Line Extension OPWA Sales Pax City Garage Collision Self-Insurance 450 Wastewater Treatment Plant TOTAL 1135 City Garage TOTAL 150 Collision Self-insurance TOTAL 2,413.79 2,203.56 33,356.14 14,131.23 5,422.90 7,320.34 3,327A7 73,675.83 174,047.85 174,047.85 1,244.62 1,244.32 Claims Total 776,833.57 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMEN-11- 10/07/00 OVERTIME TOTAL EXPENSES EXPENSES OPWAA01,iihistration—, 511, $8,09U31 Utility Billing 0.00 2,225.86 Wastewater 1823.34• 7,529.5 1 7 i n 74 6 64.4�' Refuse 0,00 4,944.35- .,e,c -YQI, C, pt r el 1 ` 1 .00 INMEffiffm Chairman Trustee Trustee October 17, 2000 SUBJECT. AUTHORIZATION FOR HYDRAULIC SHORING SHIELD PURCHASE - WATER DIVISION DATE. October 12, 2000 jB1ACCKQRQL The FY00-01 Public Works Department Water Distribution Division Budget includes funds in the amount of $6,500.00 for the purchase of an aluminum hydraulic shoring shield w/extension kit. The new shield will be used in conjunction with an existing shield to protect personnel working in excavations in unstable soil conditions. The existing shield is capable of adequately securing excavations at depths of six (6) feet. Many water mains throughout the distribution system are located more than six (6) feet deep. An additional shield with an extension kit is needed to stack on top of the existing shield to secure deep excavations. In the event of emergency repair, the additional shield must be available during off-hours when rental would be difficult. In July 2000, Public Works Department staff completed a specification packet and bid documents were mailed to prospective bidders. Subsequent to bid advertisement, staff identified discrepancies in the specifications. Staff prepared the initial proposal requesting bids for an aluminum static shoring shield. A static shield is equipped with fixed struts and incapable of conforming to irregular, non-uniform excavations. As a result of this design, attachment of the static shield to existing shoring equipment would be difficult. The existing shoring shield is equipped with hydraulic cylinders and capable of pivoting laterally to conform to various trench widths. Therefore, an addendum to the specifications was distributed to include hydraulic cylinders, Page 2 Shoring Shield Purchase III ANALYSIS: On August 17'1' bids were received from United Rentals Tulsa, OIL. and Midwestern Equipment, Tulsa, OK. United Rentals submitted a bid. at $4,910000 for an aluminum static shield, which did not comply with equipment specifications, United Rentals received the addendum to the specifications, but was unable to provide a hydraulic model. Midwestern. Equipment submitted a bid at $7,196.00 for an aluminum m hydraulic shield that met the required specifications, The existing shoring equipment was purchased from Midwestern Equipment in FY 99 -000 The equipment performs reliably and service from Midwestern has been good, FUNDING SOURCE: E: The FY 00-01 eater Distribution Division budget (line item 61 -420- 54400) contains sufficient funds for the shoring equipment, RE COMMENDATION- Staff recommends "Trustees approval of the purchase of a "Speed Shore " aluminum hydraulic shoring shield rv/ extension kit from Midwestern Equipment Company, Tulsa, Oklahoma in the amount of $7,196.00 and authorization for payment. ATTACHMENTS: 1. Bid Documents 2. Bid proposal from Midwestern Equipment Company 5—P—E(JfJ1CXrIQNS FOR aN r L. ffATIC ALUMINUM z-SUQ r G SHILL GENERAL DESCRIPTION The following is a comprehensive list of specifications I.br a static aluminum - shoring shield to be purchased for the Owasso Public Works Authority. Equipment shall be now, of current production model and shall be provided with all standard equipment as provided by the manufacturer. GENERAL PROVISIONS 4. BIDS - The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 5. INSPECTION - An acceptance inspection shall be conducted between the supplier and the Authority before delivery will be accepted. The inspection date shall be at the Authority's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's prior to payment for this equipment. 6. PAYMENT - As with all public trust authorities in Oklahoma, payment must be approved and signed on.a claims list by the proper Trust authority. Payment shall be made only after complete and acceptable delivery of the equipment, in accordance with these specifications, The Owasso City Council/Owasso Public Works Authority meets regularly on the first and third TLiesday of every month. `/. PRIME BIDDER RESPONSIBILITY ® If final delivery of the equipment includes the use of services of another company, the Owasso Public Works Authority will hold the bidder responsible for those outside services, . PROPOSAL EXPENSES - Expenses for developing the proposal are entirely the responsibility of the bidder and shall not be chargeable to the Owasso Public "works Authority. 9. PRIOR INFORMATION all Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the Owasso Public Works Authority nor the vendor, 10. VENDOR CONTACT - Any proposal accepted will be incorporated into the contract which the Owasso Public Works Authority will enter into with the vendor. 11. PROPOSED COST w It is not the policy of the Owasso Public Works Authority to negotiate the price after the vendor is selected. The supplied bid form. shall include one price for the basic specified equipment. All bids delivered to the City /Authority shall be scaled and visibly marked ALEI� 1311), 120 CONTACT PERSON - Questions and clar~ilcation concerning this bid shall be directed to Chris Roberts, Public Works :field Operations Supervisor, by calling (918) 272-4959 Monday through Friday 8.00 a.m. to 5000 p.m. -2- t p _ , SPECIFIC REQUIREMENTS Please note that these specifications establish minimum criteria and the bidder may exceed the rioted specifications. The specifications 1 e ti the characteristics desired by the Authority � 1� that it is the Authority's intent to receive hide for a static a,luminuni- shoring shield which awe similar to the specifications. Exceptions to these specific requirements must be clearly noted. 5. RATED _QIV� 900 a. Minimum shield capacity shall not be less than-FH)&pounds per square foot in the statie-model, hydraulic mode. Comply b. All bidders under these specifications shall furnish with this bid proposal -written certification of rated capacity and/or manufacturer's tabulated data referring to the serial number on shoring shield being bid. Said certification and tabulated data shall be attested to by a Registered Professional Engineer. Comply & EMEL11ARANCE g_ a. Clearance from the lower edge of the shield to bottom strut shall be no less than 22 inches. copiply 7 AQQEa&0RIEa a. Optional replaceable cutouts with a dimension of 20"H x 24"L, framed on all four (4) sides, placed in the lower center of one or both panels for crossing utilities. Comply b° Must include stacking bracket kit and adapt to currently owned Speed Shore Shield (Model 6x 6-M-50SST). C2TP!Y c. Optional job safety video and maintenance/repair video shall be available as needed. CoTpjy & RARIS AID--SERVICE a. Replacement parts must be available for shipment within five (5) working days of purchase order. Comply b. Parts list will be furnished upon request. - - Comply 9. ERQUUQLLIAHI= a. The manufacturer under these specifications shall be required to carry a minimum one million dollars ($1,000.000) product liability insurance policy with bid award being contingent upon proof of coverage. Corn �ml Y--- -4- ao Delivery of all equipment, f atures and accessories specified herein is to he made within 30 days after notice of awar(t 12. '11ZAINING ao The anufach r under these specifications shall provide installation instructions, reconnnended uses and maintenance instructions neon delivery of the equipment'. -5- Compliance -COI .. --law STATIC ALUMINUM - SHORING SHIELD FOR THE OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA TOTAL. BASE BID PER TECHNICAL SIB EPCIFICATTO'j\TS $ 7 1 — 7U9-k---Q-0 1. hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal-Submittal Pages. Midwest ern _E�m�ent Co n �m F- _ p aind'o Comumv --�p Sigiiature Sales Mapp_qe_ Title 4645 Southwest Blvd. Ad(h-css ulsa,,----QK 7410- �Jmmm' I, f' I . BID OPENING- AUGUST 17, 2000 @ 2:30 P.M. NON-COLLUSION BID AFFIDAVIT STATE OF Oklahoma COUNTY OF ) ss wumorle_v�___) Q-11 _u W, cuanuSWOMto before metins 16th day 2000. Newton Box My Conimission Expires- Not !� b c LH BID PRQEQSAL ADDENDUM NO. i STATIC ALUMINUM-SHORING SHIELD OWASSO PUBLIC WORKS AUTHORITY 'A SO, OKLAHOMA This Addendum is part of the Contract Documents and Bid Specifications for this project and modifies the original Bidding Documents, This Addendum is issued to clarify and/or revise the following items for prospective bidders. Acknowledge receipt of this Addendum in the space provided at the end of°this Addendum and return it with your scaled bid, .ADDITIQNS� OR Q0 10 Every place the word "static" appears in the Contract Doctunents and Bid Specifications, replace it with the word "hydraulic ". The item being bid is a ilydraulic Alurnin :�Shorin Shield. 20 On page 3 of the Specifications, Item 1. cA should read, co Approximate weihtllbsa 845 Comply 5. On page 4 of the Specifications on Item 7 a & c, remove the word "Optional ". a, Replaceable cutouts with a , , , a , a Comply bo Job safety video and a e e , o ,o , Comply 6. Add the following items to the Specifications. Comply 13. HYDRAULIC CYLINDERS Compliance or Exce tuns a< Cylinders shall be a minim of 2" I.D. and shall have an allowable capacity of not less than 23,000 pounds axial compression load with a 1,5 safety factor, Cow IFOItD a° The manifold provided for the Shoring Shield shall be of an aluminum block design for controlling acid distributing uid to each cylinder. b° The design shall include a valve to control flow ire, the pressure line, individual flow control valves for each cylinder, and a valve to bled All 4 cylinders simultaneously. S 1 c° The arrangement of each valve on the block shall corespond to the location of the cylinder It controls and be positioned so that It is not susceptible to collecting foreign matter. Comply d° The manifold shall include a shield to protect the valves. e° All hose shall have a mininnim. working pressure of 5000 PSI, with female coupler at each end, and be fitted with wear protection, vinyl or spring guards, where routed through wall parts. Comply f The inlet shall be provided with a male coupler, 92 jy ATE: 6/16/00