HomeMy WebLinkAbout2006.12.19_City Council AgendaPUBLIC NOTICE OF THE ME, ETIN OF THE
OWASSO CITY COUNCIL
TYPE'F MEETING: Regular
DATE- December 19, 2006
TIME: 6:30 parr®
PLACE: Council Chambers, old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Mall 6:00 p.m. on
Friday, December 15, 2006,
r
\j
4111ann M. Stevens, Deputy City Cleric
1. , Call to Order
Mayor Stephen. Cataudella,
20 Invocation
Kirby Scaggs, Bethel baptist
1 Flag Salute
4a doll Call
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Owasso City Council
December 19, 2006
Page 2
5. Reading of a Proclamation
Ms. Susan Kimball
Councilor Kimball will read a proclamation declaring Tuesday, December 19, 2006 as Judy
Russell Day in honor of her recent election as Chapter President of Executive Women
International.
6. Employee of the Month for December 2006
Mr. Ray
Mr. Ray will present the employee of the month for December 2006.
7. Special Employee Recognition
Mr. Ray
Mr. Ray will recognize two City employees for twenty five years of dedicated public
service.
8. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the December 5, 2006 Regular Meeting and December 12,
2006 Special Meeting.
Attachment # 8-A
B. Approval of Claims.
Attachment # 8-13
C. Acknowledgement of receiving the monthly FY 2006-2007 budget status report.
Attachment # 8-C
CD. Approval to designate the Mayor as the City's certifying officer for documents required
by the Oklahoma Department of Commerce under the FY 2006 CDBG Small Cities
Grant Program (Aquatic Splash Pad Project) and approved by the City Council.
Attachment # 8-D
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Owasso City Council
December 19, 2006
Page 3
Ea Approval of the INCOG reports and finding of no significant impact on the
environment as a result of the Aquatic Splash Pad Project and authorization of the
Mayor to execute the Finding of No Significant Impact on the Environment statement.
Attachment # 8-D
F. Authorize the Mayor to execute the Environmental Certificate and the request for
Release of funds for the CDBG F Y 2006 grant,
Attachment # P -D
G. Adoption of the Antidisplacement flan for the CDBG PY 2006 Aquatic Splash Pad
Project and authorize the mayor to execute the plan document,
Attachment # b--D
PUBLIC HEARING
9. The City Council will conduct a public hearing for the purpose of receiving citizen
comment and input on a request from Mintage Housing, Incorporated proposing a tax credit
apartment development consisting of 40 units in a senior living facility located at the
northwest corner of E. 116t1' Street North and N. 129"' East Avenue.
Mr. Miles
Attachment #9
A public hearing will be conducted for the purpose of receiving citizen input and comments
relating to a request from Vintage Housing, Incorporated proposing a tax credit apartment
development consisting of 40 units in a senior living facility located at the northwest corner
of E. 116"' Street North and N. 129t" East .Avenue.
10. Consideration and appropriate action relating to a request for Council adoption of
Resolution No. 2006-29, a resolution presented as a statement of support for the award of
tax credits to Vintage Housing, Incorporated for the development of Prairie Village.
Mr. Miles
Attachment #9
Staff will recommend Council adoption of Resolution No. 2006-29.
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Owasso City Council
December 19, 2006
Page 4
11. Consideration and appropriate action relating to a request for Council approval of OPUD
06-03, a planned unit development from Mintage Housing, Incorporated consisting of 40
units in a senior living facility located at the northwest comer of E. 116"' Street North and.
N. 129`t' Bast Avenue.
r. McCulley
Attacb-n ent # 1.1
Staff will. recommend Council approval of OPUD 06-03,
12. Consideration and appropriate action relating to a request for Council approval of OPUD
06-04, an amendment to the fakes at Bailey Ranch PUD, consisting of 225 acres located
between B. 96"' Street North and N. 106"' Street North and between %I. Mingo Road and N.
Garnett Road.
Mr. McCulley
Attachment # 12
Staff will recommend Council approval of OPUD 06-04,
11 Consideration and appropriate action relating to a request: for Council to award a bid to
Speedway Chevrolet for the purchase of an ambulance chassis and authorization of
payment in the amount of $49,465.68; and, award a bid to fleet Resources for the purpose
of refurbishing and remounting an ambulance module and authorization of payment in the
amount of $128,978.47.
Mr. Clark
Attachment # 13
Staff will recommend Council award a bid to Speedway Chevrolet of Broken Arrow,
Oklahoma for the purchase of an ambulance chassis and authorization of payment in the
amount of $49,465.68; and, award a bid to fleet Resources of Joplin, Missouri for the
purpose of refurbishing and remounting an ambulance module and authorization of
payment in the amount of $ 128,978.47.
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Owasso City Council
December 19, 2006
Page 5
14. Consideration and appropriate action relating to a request for Council to purchase an
integrated municipal software solution in an amount not to exceed $400,000 and
authorization for the City manager to execute all necessary documentation relating to the
purchase.
lbs. Willson
Attachment 4 14
Staff will recommend Council purchase an integrated municipal software solution in an
amount not to exceed $400,000 and authorization for the City Manager to execute the
necessary documentation relating to the purchase.
15. Consideration and appropriate action relating to a request for Council acceptance of the
Silvercreek Drainage Improvement Project and authorization for final payment to Keystone
Services, Incorporated.
Ms. Stagg
Attachment # 15
Staff will recommend Council acceptance of the Silvercreek Drainage Improvement
Project and authorization for final payment in the amount of $43,970.77 to Keystone
Services, Incorporated.
16. Consideration and appropriate action relating to a request for Council approval of a
supplemental appropriation to carryover unexpended funds from the Fi' 2005-2006 budget
to the FY 2006-2007 budget.
Ms. Bishop
Attachment # 16
Staff will recommend Council approval of supplemental carryover appropriations
increasing the General Fund by $470,000, the E911 Fund by $25,000, the Stormwater
Management Fund by $39,041, and the Fire Capital Fund by $7,105.
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Owasso City Council
December 19, 2006
Page 6
17. Consideration and appropriate action relating to a request for Council consideration of an
agreement for services between the City of Owasso and Rodney J. Ray,
Mayor Cataudella
Attachment 917
`fhe City Council will consider an amendment to the current personal services agreement
between the City of Owasso and the City Manager, wherein the term and compensation of
the agreement are modified.
18. Deport from City Manager.
19. Deport from City Attorney.
20. Report from City Councilors.
21. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
22. Adj ournment.
S \AgendaS\Counc 1\2006\1219. doc
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 5, 2006
The Owasso City Council met in regular session on Tuesday, December 5, 2006 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Mall
bulletin board at 3:00 p.m. on Thursday, November 30, 2006.
ITEM I . CALL TO ORDER
'The meeting was called to order at 6.30 p.rn.
ITEM 2. INVOCATION
The invocation was offered by Frank Adams, Believers Covenant Church,
ITEM 3. FLAG SALUTE
The flag salute was led by Councilor Gall.
ITEM 4. ROLL CALL
PRESENT
Steve Cataudella, Mayor
Brent Colgan, Vice Mayor
D.J. Gall, Councilor
Susan Kimball, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
Wayne Guevara, Councilor
ITEM 5. PRE,SENTATION OF CHARACTER TRAIT OF SENSITIVITY
Marinette McPherson, a member of the Owasso Character Council, presented to the Council
`Sensitivity', the character trait of the month for December, 2006.
Owasso City Council December S, 2006
ITEM 6. READING OF A PROCLAMATION IN RECOGNITION AND APPRECIATION
TO THE BROKEN ARROW 'YOUTH SPORTS PROGRAM AND THE INDIAN
NATIONS FOOTBALL CONFERENCE
Vice Mayor Brent Colgan introduced Tom Lott, Director of the Indian Nations Football
Conference and Director of the Broken Arrow Youth Sports Program and read a proclamation
recognizing the hospitality displayed by the Broken Arrow Youth Sports Program in offering
their facilities to the F.O.R.
1T.JEM7. PRESI_ NTA`fl"Oi\1 OF THF; CITY OIL OWASSO EMPLOYEE OF THE MON'_I'-1
This item has been postponed until the next regularly scheduled Council Meeting.
A11r. Ray introduced Roger~ Stevens and 1 ini Moyle, Supervisors of Public Works Departments,
and asked that they convey to their employees the Council's appreciation for a job well clone
during last week's snowstorm.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the November 21, 2006 Regular Meeting,
B. Approval of Claims.
C. Approval of Ordinance No. 878, an ordinance approving rezoning request OZ
06-07, a request to rezone approximately 25 acres, more or less, located on the
northwest corner of East 1061h Street North and North 161" East Avenue from
Agriculture (AG) to Residential Single -Family (RS-2).
D. Approval of Ordinance No. 879, an ordinance approving annexation request
OA 06--12, a request to annex approximately 2.83 acres, more or less, located
at the northwest corner of East 1161h Street North and North 1.291h East
Avenue.
E. Approval of Resolution No. 2006-28, a resolution calling for an election to be
conducted for City Council Ward 5.
Mr. Colgan moved, seconded by Ms. Kimball, to approve the Consent Agenda with claims
totaling $152,370.02, self-insurance medical claims & fees totaling $99,194.11, and payroll
claims totaling $440,322.18.
YEA: Cataudella, Colgan, Gall, Kimball
NAY: None
Motion carried 4-0.
Owasso City Council
December 5, 2006
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL TO PURCHASE THREE (3) 2007
FORD CROWN VICTORIAS AND ONE (1) FORD EXPLORER POLICE
VEHICLES AND AUTHORIZATION FOR PAYMENT IN THE AMOUNT OF
$83,609.00 TO UNITED FORD OF TuLSA, OKLAHOMA
Chief Yancey presented the itcm, Mr. Colgan moved, seconded by Ms. Kimball, for Council
approval to purchase Police vehicles, as stated above.
YEA: Cataudclla, Colgan, Gall, I(_imball
NAY: None
Motion carried 4-.0.
ITEM 10. REPORT FROM CITY MANAGER.
Mr. Ray stated that he had received reports from Owasso's newly opened hospitals that new
patient count in the opening days far exceeded their projections.
ITEM. 11. REPORT I=,R.OM CITY ATTORNEY
None
ITEM 12. REPORT FROM CITY COUNCILORS
ITEM 13. NEW BUSINESS
None
The Mayon announced the Council would recess at this point in the Agenda and go directly to
the OPWA ineeting. Council recessed at 6: 50 pni.
Mayor Cataudella re -opened Council Meeting at 6: 52 pin.
3
Owasso City Council
December 5, 2006
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OFTHE
CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25,
SECTION 307(L)(1)
Mayor Cataudclla called Cor a motion to go into Executive Session. Ms. Kimball moved, and the
11,10tion was seconded by Mr. Colgan.
YEA.: Catau.della, Colgan, Gall, Kimball
NAY, None
Motion carried. 4-0.
Council went into Executive Session at 6: 53 pm.
Council returned to Oipen Session at 7:20 pn.
ITEM 1.5. ADJOURNMENT
Ms. Kimball moved, seconded by Mr. Colgan, to adjourn.
YEA: Cataudclla, Colgan, Gall, Kimball
NAZI: None
Motion carried 4-0 and the meeting was adjourned at 7:21 p.m.
Pat Fry, Minute Clerk
Steve Cataudella, Mayor
4
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, December 12, 2006
The Owasso City Council met in a special meeting on Tuesday, December 12, 2006 in the
Council Chambers at Old Central, 1.09 N. Birch Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 3::00 PM on Friday, December 8, 2006.
ITEM_ 1: CALL TO ORDER.
Mayor Cataudelta called the meeting to order at 6:03 PM
PRESENT ABSENT
Steve Cataudella, Mayor
Brent Colgan, Vice Mayor
Susan Kimball, Councilor
Wayne Guevara, Councilor
DJ Gall, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO_COMMUNITYUEVE,LOPMENT DEPARTMENT
ITEMS
A. PROPOSED FINAL PLAT (1)
B. PROPOSED REZONING (1)
C. PROPOSED PLANNED UNIT DEVELOPMENT (PRAIRIE VILLAGE PUD)
D. PROPOSED AMENDMENT TO A PLANNED UNIT DEVELOPMENT
(LARKIN BAILEY PUD)
E. ENVIRONMENTAL REVIEW FOR CDBG '06 (RAYOLA PARK SPLASH
PAD)
F. PROPOSED RESOLUTION FOR SUPPORT OF PRAIRIE VILLAGE
HOUSING
Mr. Rooney reviewed the above items. It was explained that both the Final Plat and the
Rezoning items were tabled at the Planning Commission meeting and would be reviewed again
by that body in January. All of the remaining items will be forwarded to the City Council for
action at the December 19, 2006 regular meeting.
ITEM 3: DISCUSSION RELATING TO FIRE DEPARTMENT ITEMS
A. STATUS OF BIDS TO PURCHASE AN AMBULANCE CHASSIS AND
REFURBISHED BOX
Owasso City Council December 12, 2006
Mr. Rooney reviewed the above item. It was explained that the bids were opened today and the
bids received were within the amounts contained within the FY 06-0 7 budget. It was explained
that staff would review the bids to ensure their compliance with the bid specifications and
provide a recommendation to the City Council at their December 19, 2006 regular meeting.
II'EM 4 DISCUSSION RELATING TO IT DEPARTMENT ITEMS
-- -- — — ---------- ---- ----
A. STATUS OF BIDS RECEIVED FOR INTEGRATED SOFTWARF1 PURCHASE
Ms. Willson reviewed the item and explained that staffis ready to recommend the City Manager
be authorized to pursue the software; purchase from Sunguard, Inc. A review of the selection
process was also provided to the City Council. It was explained that this item would be placed
on the December 19, 2006 regular meeting of the City Council for action.
ITEM 5 DISCUSSION RELATING TO PUBLIC: WORKS ITEMS
— A. CHANGE ORDER AND FINAL, PAYMENT REQUEST FOR SILVER CREED
DRAINAGE IMPROVEMENTS
13. ODOT BIDS RECEIVED FOR THE CONSTRUCTION OF E. 86 r'-c STREET
NORTH AND N. MINGO ROAD INTERSECTION
Mr. Rooney and Ms. Stagg reviewed the above items, It was explained that the change order and
final payment for the Silver Creep drainage improvements would be placed on the December 19,
2006 City Council agenda. The ODOT bids that were received for the construction of the 86rn
and Mingo project were also reviewed.
ITEM 6: DISCUSSION RELATING TO CITY MANAGER ITEMS
— — A. FY 05-06 CARRYOVER BUDGET REQUESTS
B. CITY MANAGER'S REPORT
Ms. Bishop and Mr. Ray reviewed the above items. The carryover budget requests will be
placed on the December 19, 2006 agenda for action. Mr. Ray provided a status update for
Highway 20, the Audit, and the progress on Highway 169 widening efforts.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL
MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER SUCH EXECUTNE
SESSION PROVIDED FOR IN O.S. 25 SECTION 307 (13)(1).
Councilor Gall moved, seconded by Vice Mayor Colgan, to enter into executive session at 7:15
PM. The Council returned from Executive Session at 8:36 PM.
2
Owasso City Council
ITEM 7: ADJOURNMENT
Deccmber 12, 2006
Vice Mayor Colgan moved, seconded by DJ Gall, to adjourn. The meeting was adjourned at
8:37 PM.
Mayor
CITY 0FOWASSQ
CLAIMS TO BE PAID 12/19/06
VENDOR
DESCRIPTION
AMOUNT
AEFYPSD
STREETLIGHTS
13.74
TREASURER PETTY CASH
CC REFUND
100.00
TREASURER PETTY CASH
CC REFUND
50.00
REFUND TOTAL
SUPREMEPRINTING &STATIONERY
WARNING BOOKS
215A2
FRANK VVAMBRUS
BAILIFF SERVICES
180.00
TREASURER PETTY CASH
MEETING EXPENSE
53.05
MUNICIPAL COURI'DEPTTOTAL
TREASURER PETTY CASH
CITY MGREXPENSE
301A9
OFFICE DEPOT
OFFICE SUPPLIES
21.87
OFFICE DEPOT
OFFICE SUPPLIES
838
L&K4OFFICE FURNITURE
TACK BOARD/BACK ENCLOSURE
24250
FUELMAN
FUEL
15257
C|NGULARVY|RELE8S
CELL PHONE USE
17377
OKTRANSPORTATION AUTHORITY P|KEPAS8
TOLLS
11.50
SAK8SCLUB
MEETING EXPENSE
4.74
TREASURER PETTY CASH
COUNCIL MEETING EXPENSE
14708
{>KBAR ASSOCIATION
OKBAR ASSOC DUE8/LOK4BAR0
27500
THE OKLAACADEMY FOR STATE GOALS
DUES
150,00
O8UBUSINESS EXTENSION
MALCOLM GL4DVVELLLUNCHEON
15000
VVESTPAYMENTCENTER
MONTHLY SUBSCRIPTION
41715
O8UBUSINESS EXTENSION
TULSABUSINESS FORUM
500.00
EMPLOYEE ASSOCIATION
TURKEY8/EK4PLOYEEAPPREC|AT0N
2.219�80
8UTTERF|ELD'GFLDVVERS
RANDOLPH FUNERAL
50.00
SAMSCLU8
PARTY SUPPLIES
384.38
S4K8SCLUB
PARADE & EMPLOYEE APPRECIATION
10306
TREASURER PETTY CASH
EMPLOYEE RECOGNITION
57200
VVALMARTC0MMUN|TY
3ANTAHAT8/C0UNC|LOR8/STATUE8
0318
LOVVE8HOME IMPROVEMENT
PARADE TRUCK SUPPLIES
27.88
MANAGERIAL DEPT TOTAL
OFFICE DEPOT
OFFICE SUPPLIES
5237
COLE&REED, P.C.
PROFESS|0NALFEES/8ERV|CE8
388000
FINANCE DEPT TOTAL
OFFICE DEPOT
ENVELOPES
8.30
VVORDCOM
TURQUOISE PAPER
12035
INTEGRITY FOCUS
CHARACTER CONSULTATION
02500
CUMMUN|TYCAREH&1O
DEC ADk8)0FEES
18000
NEIGHBOR NEWSPAPERS
CLASSIFIED ADS
8230
WORLD PUBLISHING COMPANY
EMPLOYMENT ADVERTISING
18949
AMER/CANCHECKED
BACKGROUND CHECK
17330
TREASURER PETTY CASH
KJ/LEAGE/DANE
1047
TREASURER PETTY CASH
CHAK4BERLUNCH
2100
RICH &CARTk8|LL
TREASURER BOND
45000
HUMAN RESOURCES DEPT TOTAL
IKON OFFICE SOLUTIONS
COPIER MAINTENANCE
814.71
JAVADAVE'SEXECUTIVE
SAM8CLUB
HEARTLAND CONSULTING
|NCOG
NNER/CANWASTE CONTROL
AEP/PSO
OKLAHUK4ANATURAL GAS
AT&T
|NCOG
QVVASGUCHAMBER OFCOMMERCE
TULSACOUNTY CLERK
8AMSCLUB
FUELMAN
TREASURER PETTY CASH
TULSACOUNTY MIS
/NCOG
OFFICE DEPOT
TREASURER PETTY CASH
fUELMAN
THE UPS STORE
US CELLULAR
DESCRIPTION AMOUNT
COFFEE SUPPLIES
144.33
SUPPLIES
41.00
CONSULTING SERVICES
10.50880
SERVICES-1 1451 CDBGO4
2.374.32
REFUSE SERVICE
129.00
11/08 USE
2.829.51
11/00USE
1.28525
PHONE USE
1.087�8G
LEGISLATIVE CONSORTIUM
05210
MEMBERSHIP DUES
1.2%00
FILING FEES
28.00
GENERAL GOVERN88ENTDEPT TOTAL
�UPPLES 18.88
FUEL 287.35
MEETING EXPENSE 11.00
DIAL UPSERVICE 00.00
MEMBERSHIP DUES FOR FYONO7 392750
COMMUNITY DEVELOPMENT DEPTTOTAL
OFFICE SUPPLIES 28.89
POSTAGE 8.24
FUEL 276.83
SHIP ENGINEERING 8OOKLETs 1107
CELL PHONE USAGE 82.44
ENGINEERING DEPT TOTAL ----�06[i�'
CARD CENTER ANNUALFEES 2.73
OKTRANSPORTATION AUTHORITY P|KEPA88 TOLLS 6.70
FUELyNAN FUEL 28.04
AT&T C!SCUF|REVVALL 287080
INFORMATION SYSTEMS DEPTTOTAL
SAMS CLUB
SAMS CLUB
LOVVESHOME IMPROVEMENT
TRIAD PRINTING
L0WESHOME IMPROVEMENT
FUELNAN
LOVVE3HOME IMPROVEMENT
MAC SYSTEMS
8CH|NDLERELEVAT0R
COX COMMUNICATIONS
FLYNN'S PEST CONTROL
FUELMAN
AT&T
8Ak4SCLUB
VVEC
U88CABLE
8.30
SUPPLIES
517
OPERATING SUPPLIES
25'40
NAMEPLATES FOR OCMEETING
124.00
PHYSICAL PROPERTY SUPPLIES
242.78
FUEL
333.04
GyNALLTOOL8
100.00
FIRE SPRINKLER INSPECTION
228.00
MA|NTSERV|CE
830.09
(NTERNETFEES-OC
09.95
PESTC0NTROL-0C/CH
110.00
FUEL
170.25
PHONE USE
132.45
CHAIRS FOR OC
002.00
SUPPORT SERVICES DEpT TOTAL
3,184.47
CEMETERY USAGE 14.29
1108U3E 15.90
VENDOR
DESCRIPTION
AMOUNT
OVVASS0FOP LODGE #149
LEGAL DEFENSE FYO7
12000
YVAL-MARTCOK4MUN|TY
FOLDER/BINDERS
3304
DELL MARKETING
TONER CARTRIDGE
8099
OFFICE DEPOT
OFFICE SUPPLIES
17238
OFFICE DEPOT
DESK CALENDARS
0138
GAV-ONPRINTING &SIGNS
D0MEST|CREPORTPR|NT|NG
24887
VVESTPAYK8ENTCENTER
DKSTATUES 2O07
3080
O'RBLLYAUTOM0T|VE
|CE3CRApERG/DE-|CER
4554
OKLAHOMAPOLICE SUPPLY
POLICE SUPPLIES
5980
WAL-MARTCOMMUN|TY
PENS/BATTERIES
1388
TAYLORMADELOCK &KEY
VEHICLE KEYS
4400
ANZSIGNS &SH|RTS
BANNER -CHECK POINT
8500
GALL'3|NC
BATONH0LDER/BUTTDN8
8715
8ALL'S|NC
BADGE/EFTH0L8TER
16088
GALL'S|NC
NAME BARS FOR HONOR GUARD
6928
FUELyNAN
FUEL
�
82773i
OVVA8SOFITNESS ZONE
PHY0CALFITNESS PROGRAM
' �
QO00
H0VVARDESTAMPER
RADIO REPAIR SERV|CE� o
150.00
AEP/PS0
11 USE
158572
QKLAHOMANATURAL GAS
�10dU8E
' �
43015
YALECLEANER8
UNIFORM CLEANING
20O880
AT&T
PHONE USE
' �
84518
MOT0RULA
BATTERIES FOR POLICE RADIOS
20802
PO0CEDEPT TOTAL
WAL-MARTCOMMUN/TY
PHONE FOR JAIL
090
CARD CENTER
CAMERA
�
23480
CARDINAL CUSTOM DESIGNS
UNIFORM SHIRTS
8000
VVAL-MARTCOK8K8UN|TY
PRISONER MEALS
17910
S&MSCLUB
SUPPLIES
�
1U542
TOTAL RADIO
RAD|O/NA|NT
87500
POLICE COMMUNICATIONS QEPTTOTAL
SOUTHERN AGRICULTURE
RABBIT FOOD
2017
VVAL-MARTCOK4K4UN|TY
FRAME/BOOTS
14123
8AK�SCLUB
SUPPLIES
�
8822
FUELyWAN
FUEL
�
10O84
8TRATHEVETERINARY HOSPITAL
EUTHANASIA
�
3000
AEP/PSO
11/06USE
�
31097
AT&T
PHONE USE
�
3785
TREASURER PETTY CASH
M/LEAGE/TOLLS
15303
ANIMAL CONTROL 8EPTTOTAL
CDVVGOVERNMENT
FAX MACHINE
24834
OFFICE DEPOT
OFFICE SUPPLIES
10637
FIREHOUSE MAGAZINE
SUBSCRIPTION
�
0800
SAMS CLUB
OPERATING SUPPLIES
882
SAK�SCLU8
SUPPLIES
25�
412
LOVVE8HOME IMPROVEMENT
OPERATING SUPPLIES
1800
NORTH AMER/CAFIRE EQUIPMENT
UNIFORM EQUIPMENT
342700
DKLAHOK�APOLICE SUPPLY
AK�ER|CANFLAg8
' �
2340
TECHRESU
SHIRTS/BELT
�
12 5UO
VVAYESTSAFETY
HELMETS/STRAPS
1.25200
ATCFREIGHTLINER GROUP
TREASURER PETTY CASH
FUELMAN
HANOVERFAMILY PHYSICIANS
AEP/PSO
OKLAHDK4ANATURAL GAS
LOVVE3HOME |MPR8VEK8ENT
K&M|NN
OVVASSOFITNESS ZONE
DKTRANSPORTATION AUTHOR|TYP|KEPAS0
TREASURERPETTY CASH
TREASURER PETTY CASH
DOLLAR RENT ACAR
INTL. ASSOC OFFIRE CHIEFS
TREASURER PETTY CASH
CARD CENTER
FLEET DISTRIBUTORS EXPRESS
AEP/P8
VVEG
O'RE|LLYAUT0MOT|VE
TWIN CITIES READY MIX
APAC
ATW0ODS
CROW BURL|NGAMECOMPANY
O1lBLLYAUTDK4OT|VE
RAINBOW CONCRETE COMPANY
CASECDTRUCK BODY & EQUIPMENT SALES
K|RBY-SMITHMACH|NERY
UN|F/RSTHDLD|NG8
GEORGE&8E0RGESAFETY &GLOVE
T-SHIRTEXPREGS
TULSACOUNTY BDCC
FUELK8AN
MILL CREEK LUMBER &SUPPLY
AEP/PS0
AEP/PSD
@GNALTEK
RSCEQUIPMENT RENTAL
K|RB\-SMITHK8ACHINERY
AT&T
H|LLCRESTMEDICAL GROUP
GNCCONCRETE PRODUCTS
TULSACLEANING SYSTEMS
M/O(WELLSUPPLY DFTULSA
BAILEY EQUIPMENT
DESCRIPTION AMOU"
REPAIRS/PARTS-TRUCK
4.180.51
FUEL
20.00
FUEL
1.181.38
PHYSICAL -DEPUTY CHIEF
270.00
11K0USE
542.00
11/06USE
2.18431
SUPPLIES
33.09
PHONE USE
238.02
LODG|MG/WA\LKER/WlLLU\K8S
644.80
PHYSICAL FITNESS PROGRAM
345.00
TOLLS
0�85
PERDiEM/PARGLEY
19531
PER0EM/@/|LL|AMS
214�50
CAR RENTAL
18835
MEMBERSHIP DUES
17300
PERD|EM/CLARK
257.00
CAK8ER/VSDCARU
049.98
8|REN/l|GHTBAR
158495
FKREDEPT TOTAL
1106USE
135.72
STORM SIREN SERVICE
10.32
PHONE USE
18.03
EMERGENCY PREPAREDNESS DEPT TOTAL
SNOW PLOW HARDWARE
39.34
C0NCRETBS0EVVALKREPA|R
203J5
ASPHALT
62.80
SNOW PLOW SUPPLIES
62.88
WELDING TIP CLEANER
67.07
CHEk8|CALS/|GHTKIT
8847
SAND
135.00
CHEMICALS/SNOW PLOW BLADES
500.58
CHEMICALS/SNOW BLADE
104.38
UNIFORM RENTAL/CLEANING
7648
UNIFORM GEAR
81.62
BLUET-SH(RTS
178.00
STREET SIGNS
748.70
FUEL
1.330.68
BROOM
14.38
11@6 USE
1.089.28
STREET LIGHTS
4.889.13
TRAFFIC CONTROL MAINTENANCE
806.87
RENTAL FOR ASPHALT REPAIR
287.00
RENTAL'ROADGRADER
817.00
PHONE USE
22.03
IMMUNIZATIONS/HUNT
83.00
THREE LAKES STREET REPAIRS
204.00
LANDAPRESSURE WASHER
11,114.00
STREETS 0EPTT[}TAL
SILT FENCE FOR ELM CREEK
48.60
CHA|NSAVVBAR
27.09
VENDOR
DESCRIPTION
AMOUNT
UN|F|RSTHOLD|NGS
UNIFORM RENTAL/CLEANING
74.78
GEOR8E&QEORGESAFETY &GLOVE
UNIFORM GEAR
81.02
THOMPSDN'SGENERAL STORE
COAT/TROYRTCH
105.09
T'SH|RTEXPRE8G
BLUET'SH|RTS
178.00
FUELK8AN
FUEL
845.57
BAILEY EQUIPMENT
CHA|NSAVVREPAIR
29.50
LOT MAINTENANCE DF0KLAH0MA
STREET SWEEPING
1.580.00
K|NNUNENSALESTRENTAL
MACHINERY &EQUIPMENT
828.40
STORMVJATERDEPTTOTAL,
3,71163
ACCURATE FIRE EQUIPMENT
SERVICE -FIRE EXTINGUISHER
20.00
LDCKESUPPLY
CABLE TIES
4A5
VVAL.MARTC0MMUNKY
LIGHTS/CLIPS/BULBS/CORDS
231,37
ATVVOODG
ANTI -FREEZE
184.90
AJVV[)ODS
ROLLER BRUSH
8.43
LOVVE8HOME IMPROVEMENT
PLUGS
3.18
FUELK4AN
FUEL
184.15
DAVIS HELL|OT
FAULT LOCATION
300.00
AEP/PS0
11/00 USE
1.778.88
QKLAHOMANATURAL GAS
11/00USE
31.30
AT&T
PHONE USE
80.34
BALL CONSTRUCTION
DREDGING ELM CREEK POND
8051000
PARKS DEPT TOTAL,
OFFICE DEPOT
OFFICE SUPPLIES
148.89
HOBBY LOBBY CREATIVE CENTER
SUPPLIES
315.68
L0VVES HOME IMPROVEMENT
SUPPLIES
87�78
SAyN8 CLUB
SUPPLIES
13.10
FUELK4AN
FUEL
143.86
LOVVES HOME IMPROVEMENT
ROOF LEAK SUPPLIES
10.84
AEP/P8O
11N0 USE
518.48
OKLAHDK8ANATURAL GAS
1100USE
784.98
AT&T
PHONE USE
121.08
COMMUNITY CENTER DEPT TOTAL
L0VVESHOKXE IMPROVEMENT
OPERATING SUPPLIES
59.78
AEP/P8O
1100 USE
05.18
0KLAHOMANATURAL GAS
1106USE
210.83
AT&T
PHONE USE
21.08
TREASURER PETTY CASH
MEMBERSHIP FEE
5.00
HISTORICAL MUSEUM DEPTTOTAL'
371.45
FUELKJAN
FUEL
110.84
OK TRANSPORTATION AUTHORITY P|KEPA8S
TOLLS
3.35
TREASURER PETTY CASH
PERD/EM/HAYES
288.35
CARD CENTER
L0DG|NG'HAYES
643.31
TREASURER PETTY CASH
MEETING EXPENSE
17.91
EC[)N<JK0|C DEVELOPMENT DEPT TOTAL
1,071.76
PRINCIPAL LIFE INSURANCE
JOY BLACK
GENERAL FUND TOTAL
AM8ULANCEREFUND/GERT8yNEYER 511.20
AMBULANCE REFUN&UBLACK 291.42
VENDOR
DESCRIPTION
AMOUNT
k8ARYASHVVURTH
AMBULANCEREFUND/A8HVVORTH
70.46
TR|'AN|MHEALTH SERVICES, INC
AMBULANCE SUPPLIES
043.09
FUELMAN
FUEL
1.709.17
WORKS &LENTZ0FTULSA
AMBULANCE COLLECTIONS
102.92
TREASURERPETTY CASH
BLS-HCP COURSE
3T00
AMBULANCE SERVICE FUND TOTAL
AT&T
E911 FEES
187007
E911 FUND TOTAL
ME8HEK&ASSOCIATES
ENGINEERING -THREE LAKES DAM
4.401A8
MESHEK&ASSOCIATES
ENGINEERING SER\-M|SCDRAINAGE
838171
STORMWATER8NGK8TFUND TOTAL
POE &ASSOCIATES
0G07C/PSTREETREHA8PROJECT
231A2
ANCHOR STONE GD
GARNETTVV|DEN|NG-8O8TN/08STN
236.57
CAPITAL IMPROVEMENTS F0NDTOTAL
PIERCE MANUFACTURING
NEW PUMPER TRUCK
38342000
FIRE CAPITAL FUND TOTAL
UV|NG3TON.KEN
TUITION REIMBURSEMENT
300.90
LDVVESHOME IMPROVEMENT
OPERATING SUPPLIES
11.82
OKTRUCK SUPPLY
PARTS
40.91
O'RE|LLYAUTDM0T|VE
PARTS
750.28
T&VVTIRE
TIRES
2.145.02
TREASURER PETTY CASH
PARTS
107.46
UNITED FORD
PARTS
100.40
B8K8OIL COMPANY
OIL/FLUIDS
600.00
CARD CENTER
FIRE VEHICLE-REPAIRS/TOWING
1.305.55
CLAGS|CCHEV8DLET
PARTS FOR RESALE
136.18
ENLOVVTRACTOR
PARTS-KUBOTATRACTURS
324.80
FLEET DISTRIBUTORS EXPRESS
PARTS -SIREN SPEAKER/MIRROR/STROBES
386.05
FRONTIER INTERNATIONAL TRUCKS
PARTS -TRASH TRUCK
100.33
AEP/PGU
11/00UGE
441O0
OKLAHOMANATURAL GAS
1100U8E
599.88
AT&T
PHONE USE
37.80
T&VVTIRE
TIRE REPAIR
182.25
UNITED ENGINES
REPAIR TRASH TRUCK
3.847.84
ANZSIGNS &SHIRTS
DECALS -POLICE CAR
250.00
COLLISION CENTER OFOVVASSO
REPAIRS -POLICE CAR
0.702.00
LENOXWRECKER SERVICE
TOWING -TRASH TRUCK
438.50
MYERSTIRE SUPPLY
OIL DRAIN
385.89
CITY GARAGE FUND TOTAL
PPOS0LUT|0N3
THIRD PARTY ADM|NFEES
1.430.00
CITY OFOYVASS0|MPRE8TACCOUNT
PROFESSIONAL SERVICES
1.240.50
CITY OF0VVASSO/WYPRESTACCOUNT
MEDICAL CLAIMS
497.23
CITY 0FOVVASSO|WYPRE8TACCOUNT
MEDICAL CLAIMS
1.080.72
CITY OFOVVASS(}[K8PRESTACCOUNT
SETTLEMENTS
528.00
WORKERS COMP FUND TOTAL
RHETT STOVER
DESCRIPTION AMOUNT
'rORT CLAIM 249.59
SELF INSURANCE FUND TOTAL 24-9.59
=Q==�
GRAND TOTAL -TI -6,12 9-.-68 -
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 12/9/2006
Garaqe Fund
Ambulance Fund
Emerciencv 911 Fund
Workers Compensation
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789
VENDOR DESCRIPTION
AEl-NA HEALTHCARE MEDICAL. SERVICE
HEALTHCARE MEDICAL SERVICE
STOP LOSS FEE
ADMIN FEES
HEALTHCARE DEPTTOTAL
VS VISION MEDICAL. SERVICE
ADMIN FEES
VISION DEPTTOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
15,49t74
22,576.85
10,607.92
'13,248.26
61,924,77
1,157.73
1,005.87
CITY OF OWASSO
GENERALFUND
FISCAL.. YEAR 2006-2007
Statement of Revenues & Expenditures
As of November 30, 2006
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTAL. TRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
YEAR
PERCENT
TO -ELATE
TO -DATE
BUDGET
OF BUDGET
$ 1,308,244
$ 6,834,779
$ 16,6m,000
41.00%
22,685
104,297.06
373,000
27.96%
34,589
237,370,36
422,000
56.25%
18,152
94,174.50
217,900
43.22%
40,031
299,804,83
584,000
51.34%
11,534
49,302.45
95,300
51.73%
�f1,435,2367,619,728
�18,362,200�
41.50%
773,774
4,012,092
9,934,855
40.38%
61,063
234,926
535,195
43.90%
102,729
512,699
1,411,265
36.33%
'135,598
547,186
2,190,910
24.98%
1,063,164
�5,306,903
14,072,225
37.71.%
372,072
2,312,825
--4,289,97553.91
%
801,640
4,376,826
'10,163,000
43.07%
�(1,195,318)
(6,529,406)
(16,001,375).
40.81%
(393,678)
(2,152,580)
(5,838,375)
— 36.87%
(21,606)
160,245
-(1,548,400)
_ 5,343,181
$-5,503,427 V
3,989,178 _ 3,989,178
rc$-^4,149,423 $ 2,440,778
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OASSO
FROM: : E IC WILE
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: : ACCEPTANCE AND ADMINISTRATION OIL GRANT FOR THE
RAYOLA PARK SPLASH PALS IMPROVEMENTS
DATE,- December I4, 2006
BACKGROUND:
On May 16, 2006, the Owasso City Council approved resolution #2006w11 as pant of the
application process requesting financial assistance from the Oklahoma Department of Commerce
under the PY 2006 Small Cities set -aside funding. The application was specifically directed
toward park improvements. The intent is to build a splash pad facility at Rayola Dark in Owasso.
The recommended improvements were presented at a public hearing on September 5, 2006.
FUNDING-
The staff received notice in September that funding in the amount of $66,450 has been approved.
A `bone -for -one cash match is -required of the city each year in order to :receive the grant funds.
The PY 2006-2007 city budget includes funds within the parks Department in an amount
sufficient to satisfy the match requirement,
ADI INIST TIV QL! + MEN` S-
A series of steps must be taken in order for ODOC to release the Small Cities grant funds for the
street improvement program. Each step requires formal action by the Council, however, these steps
are generally considered to be `house cleaning' type actions.
First, an Environmental Review record must be prepared. This record consists of a request for
review being sent to various state and federal agencies and a documentation of their responses in
the form of a statutory checklist and an environmental assessment. The staff has determined that
this project will have no significant effect on the environment. As a result of this determination, the
Council is in a position to designate the Mayor as the certifying officer to execute the
Environmental Certification and Release of Funds Request and to make a finding of No Significant
Environmental Impact. In addition, the Council must approve an Antidisplacement Plan even
though no displacement will occur as a part of the program. The INCOG staff has prepared those
documents.
It is anticipated that future actions may have to be taken by the Council to complete other grant
requirements not directly related to environmental concerns. However, at this point the following is
a specific explanation of each current request by agenda item.
DESIGNATION OF MAYOR AS CERTIFYING OFFICER
BACKGROUND
Federal and state regulations require that each grant recipient designate a certifying official. This
official is typically the mayor when the recipient of a grant is a municipality. The certifying official
(through use of the staff and contractually with INCOG) assumes responsibility for the
enviromi--rental review process, making findings, and signing certifications,
RECOMMENDATION:
The staff recommends Council designation of the Mayor as the Ciiy's certifying official for
documents required by the grant and authorized by the Council.
FINDING OF NO SIGNIFICANT IMPACT ON 'I HE ENVIRONMENT
BACKGROUND.
This is a finding that the project is not a major federal action that will have a significant effect on
the human environment and that a request to the State for the release of project funds will not
require an Environmental Impact Statement, In order to make this finding it is necessary to
complete a Statutory Checklist, an Environmental Assessment checklist, and maintain
documentation of the Environmental Review Record information, INCOG staff has completed all
of these and documentation has been placed in the project's permanent file.
_a COMMENDATION, -
The staff recommends that the Council approve the INCOG reports and finding of no significant
impact on the environment as a result of the parks improvement project, and that the mayor be
authorized to execute the Finding of No Significant Impact on the Environment.
EXECUTE AN ENVIRONMENTAL CERTIFICATE AND THE REQUEST FOR
RELEASE OF FUNDS
BACKGROUND.
The Environmental Certification is a document that identifies that the City has carried out its
responsibilities for environmental review in accordance with all state and federal regulations and
that it has been determined that a full Environmental Impact Statement is not required. The
Environmental Certification is a prerequisite for the Request for Release of Funds. The Request for
Release of Funds is a document that identifies that the City has completed all the requirements of
the grant, whether they are state, federal or local grant conditions.
+ C®MIV EN ATIONe
The staff recommends that the City Council authorize the Mayor to execute the Environmental
Certificate and the 66Request for Release of Funds" as required by grant conditions.
ANTIDISPLACI+ MENT PLAN
BACKGROUND:
'The Antidisplacement Plan addresses the actual or unexpected demolition of low/moderate income
dwelling units. There will be no demolition of dwelling units because of this project. However, it
is required that a plan be approved that states that demolition is not planned and, if unexpected
demolition should occur, all federal regulations would be followed to mitigate any adverse impact.
RE COMMENDATION.
N.
The staff recommends Council adoption of an Antidisplacement Plan for the splash pad project, and
that the Mayor be authorized to execute the plan document.
ATTACHMENTS:
1. Owasso 06 ERR statutory checklist and. assessment
7. Antidisplacement plan
3. CDBG Certification of leverage
4. Concurrent Notice
5. Environmental Assessment Checklist
6. Environmental Certification
7. Environmental Review Record memorandum
8. Minding of No Significant Impact
CHECKLIST ORDERS
Contractor Dame: City of Owasso
Project Description: Rayola Park Improvement Program
Specific Environmental Compliance Areas
of Applicable to
Preservation
dplain/ Wetlands Management
Protection
titer Quality
Sole Source Aquifer
® Safe Drinking Water
Water Pollution Control
lid Waste Disposal
s Waste
Quality I X
Project plumber: 12413 CDBG 06
Appropriate Agency is
rA
its are 1
tvity
Determined to
with Statute or
Actions
X No historic properties or archaeological sites were
found; OK Historic Society response received 11/7/06;
Oil Arch 10/24/06
The City of Owasso is a participant in the
NF1P and proper precautions will be taken to ensure
that no significant increase in flood hazards occurs.
See City of Owasso and CORP responses received
10/20/06 and 11/20/06 respectively.
X Water quality will not be negatively impacted; Letter sent
to ODEQ and CORP, responses received 10/26/06 and
11/20/06 respectively.
X The solid waste will not be negatively impacted;
construction debris only; See response received
from DEQ 10/26/06.
No negative, In3paCt.vw�ew�e�___�_�
Quality will not be negatively impacted; See response
a DEQ 10/26/06.
X No negative impact; See response
received from DEQ 10/26/06
ngered Species X No negative impact; See response
received from USFW 4111105.
and Scenic Rivers X� There are no wild and scenic rivers
located within the vicinity of the
project sites within the City of Owasso.
lands Protection X Construction activity will take place on
land already developed.
Standards
Le or Local Statutes
be added by local community)
a
City will comply with legal ordinances
review requirements.
Detennination:
[ ] This project converts to Exempt,per Section 55.34(a)(12), because it does not require any mitigation for compliance
with any listed statues or authorities, nor requires any formal permit or license (Status "A" has been determined in the
status column for all authorities);
[ ] This project cannot convert to Exempt because one or more statutes/authorities require consultation or mitigation.
Complete consultation/mitigation requirements, publich NOYRROF and submit to ODOC for ROF
[ j The unusual circumstances of this project may result in a significant environmental impact. This project requires
preparation of an Environmental Assessment (EA). Prepare the EA according to 24 CFR Part 5S Subpart E.
Prepared by:
Title
Date:
01dalionia Department of Commerce
Conmaindty Development Block Grant Program
Contractor. I
ContractN ber: 124213 CC�B 06
City of Owasso
Environmental Assessment Checklist
(continued page 2)
Project Name acid .Identification No. 124.13 CDBG 06 - Rayola Park huprovements
Environmental Assessment Checklist
(continued page 3)
Project Name and Identification No. 12413 CDBG 06 m Rayola Park hnprovements
Environmental Assessment Checklist
(continued page 4)
Project Name and Identification No. 12413 CDBG 06 Rayola Park Improvements
PRAMPIW0 trajW350101 NUMM
PLAN
The City of Owasso will undertake community development activities funded through the
Community Development Block Grant program. No demolition or conversion of
low/moderate-income dwelling units is anticipated by the City in conjunction with the
activities assisted with these funds. Under Section 1.04 (d) of the Housing and Community
Development act of 1974, as Amended, if such demolition or conversion unexpectedly
occurs, before obligating or expending funds that will directly result in such demolition or
conversion, the City will make public and submit to the Oklahoma Department of
Commerce the following information in writing:
A description of proposed assisted activity;
2, The location on a map and number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than as
low/moderate-income dwelling units as a direct result of the assisted activity;
A time schedule for commencement and completion of the demolition or
conversion;
4. The location on a map and number of dwelling units by size (number of
bedrooms) that, will be provided as replacement dwelling units-,
`rhe source of ffinding and a time schedule for the provision of replacement
dwelling units;
6. The basis for concluding that each replacement dwelling unit will remain a
low/moderate4ricome dwelling unit for at least 10 years from the date of initial
occupancy, and;
T Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units is consistent with the housing needs of low/rnoderate-
income households in the jurisdiction.
If displaceinent of low/modcrate-income households occurs in conjunction with the
community development activities funded with CDBG funds, the City will provide
relocation assistance, as described in 570,496(b)(2) to each low/moderate-income
household displaced by the demolition of housing, or by the conversion of a low/moderate--
income dwelling to another use as a direct result of assisted activities.
For: City of Owasso Attest:
By: Y:
Mayor City Clerk
OFFYCYAL
AL
Alta hanent I
CDBG CERTIFICATION OF LEVERAGE
ODOC proposes to provide Federal fiinds in the amount of $ 66 450
to the C j of Owasso_ for carrying out a Community
Development Block Grant Project. Said grant represents 29 % of the total project cost.
The City of Owasso _ certifies the amount of $ 100e850.00
will be provided as a 71 % leverage in the following manner:
General Fund Account _ �.._— _.�� — 100-850.00
Documentation must accompany this form confirming that leverage funds have been secured
and are available for use with the approval of the CDBG project.
Examples of Documentation:
LQgaL Funds:, Resolution describing from what accourt fonds will be obtained.
0WfM,E,PA1 or Other F114diqgS,pqp- A copy of the approved application
stating the availability of funds that will be used for the approved C I G project.
� Owasso _ ._
(Ci, /I`own/County)
Stephen Caude11a,,Mayor
�_
(Date)
(TEST
------------
City C16°k 4"
yy �
OFFWYA
s .r j 1a on 401-
ReqWh,cF.n aye4Q1 9q f Program
mmaagelnewe
�AHOA ,
(continued page 6)
Surnmary of Findings
and Conclusions -
The _project will not advqffect the environment of the p o tzar p inimal noise and
Lject area, pI
dust disturbances caused hu thp construction of the neMwL splash Md. The minimal effects can be easier
:111 y
glifigpIp"LogglLstanoard erosion control practices. The overall effect of Lhg_p t will benefit t area,
Summary of Environmental
Findings.
A-ininimal amount of noise associated with the construction activities is to bp_pxp�r3t�d, but will occur _gnly
duffldg_dgylight hours. Normal dust -related air lution prgbLern!LM oqpjgduring strLL !on aid will be lima ___ _p_ql_ _ _ _ _qy_
addressed if the become overly extensive. )us lerns Ilia e easily coiinteracte(fljy w�e rigrho -s Llq_RAP_
soil to reduce wind action.
Project Modifications
and Alternatives Considered:
Alternatives to the project which have been considered and the results of such consideration are as follows:
There are three alternatives considered during the fornulative stages of the community development project:
No action, different program activities, and the selection of a different project site.
I . The alternative of no action was eliminated on the nmrinds that a need existed for the construction of now
---------------- - ------ ----_---_-- ----------- - -- - -
jMpgcts associated with it.
2. The particular activity select( nithii infrastructurel rp ect have been program a �d for inclusion in this
Environmental Assessment Checklist
(continued page q
Additional Studies
@e&0mlred #at§
Study or Summary)
ne,.,��.�
Mitigation Measures
The following conditions and safeguards <should »eimplemented »»»»«yd:,:o d<». «»x«:»l
quality and minimize environmental impacts.
mm�
I . Is project in compliance with applicable laws and regulations?
Yes No
Z Is an EIS required?
Yes No
3. A Finding Of No Significant Impact (FONSI) can be made. Project will not
significantly affect the quality of the human environment.
X Yes — No
Prepared By:
201 W. 5th St.
--Fulsa. K 74103—
Q—
Date: December fl06
Title:, a nyLaunity 0,999rLo F velQP f --4t— - -D�LQ-2e— -ffig�
ENVIRONMENTAL ASSESSMENT CHECKLIST
(Continued Page )
n the basis of the environmental assessment of the above project, I have made the fallowing finding.
A FINDING OF NO SIGNIFICANT IMPACT
I find that this project is not a major federal action which will have a significant effect an the human
environment and that a request to the State for the release of project funds will not require an Environmental
Impact Statement.
December 1
Date
. ep n gata della Ma r,
—City Of O s&0 —..�,,.. _n v __.—_ ,..m,..
P.O. Box 180
Signature, Title and Address of
Certifying Officer
COMBINED NOTICE OF FINDING OF NO SIGNIFICANT IMPACT
AND INTENT TO REQUESTH OF FUNDS
City of Owasso December 20, 2006
P.O. Box 180
Owasso, OTC 74055
Contact: Eric Miles (918) 376-1500
This notice shall. satisfy the above -cited two separate but related procedural
notification requirements.
-qT� OR ! OIL FUNDq
On or about January 23, 2007, the City of Owasso will, subr(d t a request to the
Oklahoma Department of Commerce (ODOC) for the release of Community
Development Block Grant (CDDG) Program funds under Title 1 of the Sousing and
Community Development Act of 1974, as amended, to undertaken a project, known as
the 12413 CDBG 06 Rayola Park Splash Pad Improvement Program for the pnrpose
of construct -inn a. new splash pad in a low/mod area of the City of Ovyaaao,
1,113_sa Con Ulty, 010-1hom-a. The estimated project construction cost, is $160,000
HIN I G OF HO S (MIFxCM.r IMPACT
The City of Owasso has been determined that the project will have no
significant impact on the human environment. Therefore, an Environmental
Impact Statement under the rational Environmental Policy Act of 1969 (NEPA) is
not. requi.red. Additional project information is contained in the Environmental
Review Record (ERR) on file at the office of the Community Development
Director for the City of Owasso at the: above address and may be examined or
copied weekdays from 8:00 A.M. to 5:00 Porto
PUBLIC GOM14ENTS
Any individual, group or agency disagreeing with this determination or wishing
to comment: on the project may submit written comments to the Community
Development Director of the City of Owasso at the above address. All. comments
received by January 8, 2007 will be considered by the City of Owasso prior to
authorizing submission of a request for release of funds. Coimiaent.ors should
specify which part of this Notice they are addressing.
RELEASE OF FONDS
S
The City of Owasso certifies to ODOC that Stephen Cataudel.la in his capacity
as Mayor, consents to accept the jurisdiction of the Federal. Courts if an
action is brought to enforce responsibilities in relation to the environmental
review process and that these responsibilities have been satisfied. ODOC's
approval of the certification satisfies its responsibilities under NEPA and
related .laws and authorities, and allows the City of Owasso to use Program
funds
OBJECTIONS TO LF H OF EIMS
ODOC; will consider objections to its release of funds and the City of Owasso's
certification received by January 23, 2007 or a period of fifteen days from
its receipt of the request (whichever is later) only if it is on one of the
following basis: (a) that the certification was not executed by the Certifying
Officer or other officer of the City of Owasso approved by ODOC) or (b) the
City of Owasso has omitted a step or failed to make a decision or finding
required by HUD regulations at 24 CFR Part 58; (c) the grant recipient or
other participants in the project have committed funds or incurred costs not
authorized by 24 CFR Part 58 before approval of a release of funds by ODOC; or
(d) another Federal agency acting pursuant to 40 CFR Part 1504 has submitted a
written finding that the project is unsatisfactory from the standpoint of
environmental quality. Objections must be prepared and submitted in
accordance with the required procedures (24 CFR Part 58) and shall be
addressed to the Oklahoma Department of Commerce at P.O. Box 26980, Oklahoma
City, Oklahoma 73126-0980. Potential objectors should contact ODOC to verify
the actual last day of the objection period.
Stephen Cataudella, Mayor
POSTED: December 20 2006
BY:
M E M 0 R A N D U M
DATE: DECEMBER 6,2006
TO. ERIC WILES -- CITY OF OWASSO
FROM: ANDY ARMSTRONG - INCOG
REe ENVIRONMENTAL REVIEW RECORD FOR 12413
CDBG 06 — RAYOLA PARK IMPROVEMENTS
cc.,
The City Council must take one additional, related, action to request a Release
of Funds for the project. That action is the approval of an Antidisplacement Plan
for the project (even though no displacement of homes or businesses will
occur). The INCOG staff recommends that the City Council take the following
actions:
REQUESTED AGENDA ITEMS:
1) Designate the City's Chief Executive Officer, the Mayor, as the certifying
officer under the National Environmental Policy Act of 1969 to assume
overall responsibility for the environmental review process.
2) Make a Finding of No Significant Impact on the Environment for the
#12413 CDBG 06 Rayola Park Improvement Program Activity,
3) Authorize the Mayor to sign the Environmental Certification and Request
for Release of Funds.
4) Approve an Antidisplacement Plan for the #12413 CDBG 06 Rayola
Park Improvement Program.
OWASSO #12413 CDBG 06
CDBG SMALL CITIIES RAYOLA PARK IMPROVMENT PROGRAM
FINDING OF NO SIGNIFICANT IMPACT
ENVIRONMENTAL REVIEW FINDING
On the basis of the environmental assessment of the above project, I have made the
following finding,
I find that this project is not a major federal action which will have a significant effect on
the quality of the human environment and is consistent with the provisions of 24 UR,
Part 58. Subpart E. and that these activities are in compliance with the environmental
requirements of related federal authorities. A request to the State for the release of
project funds will not require an Environmental Impact Statement.
.December 2-00
Date
Environmenta Certifying Officer
(Signature, Title and Address)
Stephen Cataudella, Mayor
City of Owasso
R 0. Box 180
Owasso, OK 74055
ENVIRONMENTAL CERfIFICATION
Attachment 9
With reference to the above Program Activity/Project,1, the wide rsigned officer of the recipient, certify that:
1. The recipient has fully carried out its responsibilities for environmental review, decision -waking and action pertaining to the project named
above
2. The recipient has complied with the National Environmental Policy Act of 1969, as amended, and with the environmental procedures, permit
requirements and statutory obligations of the laws cited in 24 CFR 58.5.
3. The recipient has taken or will take into account the environmental criteria, standards, permit requirements and other obligations applicable to
the project or program activity under other Federal, State, and local laws that the recipient has the direct responsibility to comply with.
4. For UDAG projects only, the recipient has provided the State Idistoric Preservation Officer and the Secretary of the Interior an opportunity to
act with respect to properties which the recipient believes are affected by the project and are eligible for the National Register of Historic
Places (Section 1 I9(rn), IICD Act of 1974, as amended).
5. After considering the type and degree of environmental effects identified by the environmental review completed for the proposed project
described in fart I of this request, I have found that the proposal m.w did ___ N did not require the preparation and
dissemination of an environmental impact statement.
6. The recipient has, prior to submitting this request for the release of funds and certification, published in the manner prescribed by 24 CFR
55.43 a notice to the public in accordance with 24 CFR 58.70 and as evidenced by the attached copy (copies).
7. The dates upon which all statutory and regulatory time periods for review, comment or other action are indicated below and are in compliance
with the procedures and requirements of 24 CFR 58.
Tf— Commence Expire
Notice of Funding of
--
—
Notice of Intent to
No Significant Impact Publication Date
Prepare an EIS Publication Date:
Comment Period:
Comment Period:
Combined Notice:
Draft EIS
Finding of No Significant Publication Date
12/20/06
Publication Date:
Impact and Intent to
Request Release of
Funds Comment Period:
12/20/06
1/24/07
Conrnaent Period:
�Notice ofIntent to
Final EIS
Request Release of Publication Date:
Publication Date:
Funds
Con. went Period:
Comment Period:
_
:3ilTer (spec£fy)
e.,
.....,.m.,.....,..�...m..R _.. _
d.�..ma..4..................�.m>. �..... _ ._.�., ��_.-,�,...��...
� n.��...
.me.®m...w..e.- ,�...,..m,.
Request for Release ofr HUD or State
Request for Release of m. IUD or State
m v
mmE V
Funds Decision Period:
Funds Decision Period:
(Mnnnlum period for
(Minimum period
Istianaeedb}=Recipient approval)
Actual by HUD or State for approval)
pp )
Its the duly designated certifying official ofthe recipient, I also certify that:
1. I am authorized to and do consent to assume the status of responsible federal official under the National Envirotunental Policy Act of 1969 and each provision of lain
designated in 24 CFR 58.5 list ofNEPf3 - related authorities insofar as the provisions oftliese laws apply to the HUD responsibilities for environmental review, decision
making and actions that have been assumed by the recipient.
2. By so conseutiirg, I have assumed the responsibilities for the conduct of environmental review, decision making and actions as to enviroii£nental issues, preparation aid
circulation of drag, canal and supplemental enviromnental impact statements, and lead agency or cooperating agency responsibilities for preparation of such state€vents
on behalf of federal agencies including HUH when these agencies consent to such assmliptions.
3. I am authorized to and do accept, oil behalf of the recipient and personally, the jurisdiction of the federal courts foe' the enforcertient of all these responsibilities, in. my
capacity as certifying officer of the recipient.
® TM HONORABLE MAYOR AND COUNCIL
C;" OF OWASSO
FROM. ERICWMES
SUBJECT. REQUEST FOR RESOIXTIONOF U ' FOR TAX CREDIT
'
APA_WJ'NXNTS AND IC
The stab' has been contacted by Vintage 1- ousing, Inc. about a, proposed tax credit apartment
development. The development proposes 40 units in a senior living facility can three acres at the
northwest corner of East 116"' Street North and North 129t' East Avenue. The proposed name of the
development is Prairie Village.
Vintage Housing proposes to purchase the three acres so that their facility can be built at the location.
The annexation of the property has been approved, and the Land Use Master Plan has been amended
to allow for multi -family use of the site. A P1JD for the project will be considered by the Planning
Commission at their December 11"' meeting and, if the Planning Conunission recommends approval of
the PUD, it would then be considered by the City Council. Approval of a final plat and site plan for the
project will be required prig to the issuance of a building permit.
`"a
Village.The Oldahoma Housing Finance Agency (OEFA) is the jurisdiction that approves tax credits for
developments like Prairie A reviews applications from throughoutOand allocates tax credits based on a set klahoma competitive criteria. Many of these criteria are directly
communitiesrelated to the support that • to give the developments
One threshold criterion
developmentmunicipality in which the ! !
City Council
supports favorable consideration to be given for a tax credit award for the development. Ordinance
No. 502, adopted May 16, 1995, states that a resolution could only be considered after the City
Council conducts a public hearing related to the proposed development.
However, the stems most recent communication with Vintage Floushig revealed that, at this time, the
company does not believe a 'rax incentive District will be accomplished for this project. Vintage
Housing still intends to pursue the TT,,. Credits through OBFA wi-d still intends to develop Prairie
Village, tyut it appears that a request for Council approval of a Tax Incentive District inay not be made.
RESOURION 2006-29:
'The proposed Resolution 2006-29 is presented as a statement of the City Council's support for the
award of tax credits to Vintage Housing, Incorporated for the development of Prairie Village.
RECOMMENDA11ON:
`rho staff- recommends that the City Council conduct, a VWbfic hearing to rem-ive citizen coininent
related to the request from Vintap ,,e Housing, Inc
approval of Resolution 2006-29.
ATTACHMENTS:
I. Resolution 2006-29
2. Location map
3. Conceptual preliminary site drawing
Further, the staff- intends to recommend Council
RESOLUTION 2006-29
SUPPORTING FAVORABLE CONSIDERATION FOR A TAX
CREDIT AWARD TO VINTAGE HOUSING, INC. RELATED TO THE
DEVELOPMENT OF PRAIRVILLA
IEGE
WHEREAS, the Redbud Village General Partnership (owner/applicant), of
which Vintage Housing, Inc. is the general partner, is proposing to construct a
40-unit congregate living facility for low- and moderate -income seniors known as
Prairie Villa e, to be located within the Owasso city limits, at the northwest corner
ty 9th
of East 116t Street North and North 12 East Avenue; and
NOW, THEREFORE, BE IT RESOLVED that The City Council of The City
of Owasso supports favorable consideration to be given for a tax credit award for
the development of Prairie Village.
BE IT FURTHER RESOLVED, it is noted that the proposed development
is consistent with the City of Owasso's affordable housing strategies and
comprehensive plan.
ADOPTED this day of 200&
0
C,
P C' L
t3EAL
Attest:
City Clerk, (/
The City of Owasso
Mayor
The City of Owasso, Oklahoma
Owasso Community
DevelogmauLlIopartment
I I I N. Main St.
Owasso, OK 74055
918.376.1,500
918.376.1597
&9714N"'
Gad
HT, I WERRIUM M�
\ \ �\� \�
\ \ �)� \
REFUSv
0 co
O:
u-u
-0000,
9 �j % j%/// i���! PROPOSLI-)
2 STORY
FIRSBUILDING
T FLOOR 1 7,750 SF
D FLOOR 17,750
bn
o PROPERTY 35.25'R.O.W.
TO BE DEDICATED
30.LINE
70'1,L/
JII 24 71' STATUTORY
116th STREET NORTH
CONCEPTUAL SITE PLAN
SCALE: I =6O'
11 E
E.AST'267H STREET NORTH
T
21,
N
EAST I I STH SIRRHO SITE
EET NORTH
P
S,TE DATA TABULATION
PARKING SPACES DATA
REQUIRED PROVIDED
ARD PARKING (I per Room) 46 51
< ACCESSIBLE PARKING INCLUDED ABOVE
LAND USE CARE HOME/NURSING HOME
0 PROPOSED 2CNING RM-2/P.LI.D.
OR AREA RATIO 0.42
LEGAL DESCRIPTION
CQ THE FAST 425 FEET OF THE SOUTH 290 FEET OF THE SOUTHEAST
60.0' QUARTER OF THE SOUTHEAST QUARTER (SE/4, SE/4) OF SECTION
5. TOWNSHIP 21 NORTH, RANGE 14 EAST. TULSA COUNTY, STATE
OF OKLAHOMA. LESS AND EXCEPT THE SOUTH 60 FEET AND THE
EAST 60 FEE-, THEREOF.
TU A.IrICA11111 NOT',
;,E DEVELOPER 11 REQUIRED TO MEET THE CITY
OF OWASSO LANDSCAPE ORDINANCE. LANDSCAPING
SH(Xt1N ON THIS DRAWING 15 ONLY A GRAPHIC
REPRESENTATION OF AREAS THAT WILL BE
PROPOISED SIDEV PALK LANDSCAPED. THE NUMBER OF TREES AND SHRUBS
ALONG STREET FRONTAGE lli-L BE CALCULATED DURING THE DESIGN PHASE
OF THE PROJECT.
LEGENDO
PROPOSED PAVEMENT AREA
ANDSCAPED ARE,
LARGE SIZE TREES
MEDIUM SIZE TREES
SMALL SIZE TRE-
BUSHES
C?
O
40 20 0 40
GRAPHIC SCALE EXHIBIT x"B'T A
TO.- THE HONORABLE MAYORAND NC
CITY OF ASS
FROM- CHIP MCCULLEY
CITY PLANNER
SUBJECT. UD -03
DATE'. December 12,2006
BACKGROUND
The City of Owasso has received a request to review and approve a proposed 1.93 acre Planned
Unit :Development with an underlying zoning of RM-2 Residential Multi -Family at the northwest
corner of East I I & Street North and North 129th East Avenue. The Prairie Village PUD
proposes 40 apartment units for senior citizens with low to moderate incomes. The staff has
verified that federal guidelines would prevent the development from changing in the future to
allow non -senior citizens to occupy the apartments.
EXISTING LAND USE
Undeveloped
URROUNDING LANDUSE
North: Large Lot Residential
South: Large Lot residential/Agriculture
East: Agriculture
West: Large Lot Residential
ANALYSIS:
OP 6 1 ;Village) is a proposeddevelopmentP.
comprised
approximately'3 acres. The development concept behind the Prairie Village
developmentproposed housing
of East 116t' Street North and North 129t' East Avenue. The site has approximately 425 feet of
frontage along East 116t' Street North.
The proposed development consists of a two story building, including parking and drives. A
conceptual Site flan is attached for your review as Exhibit "A". The applicant is proposing a
35,500 sq. ft, building containing 40 dwelling units and related amenities. Unless inodi -fled by
the Planning Commission, the proposed structure will consists of good construction with 80%
exterior brick masonry and 20% cementations board siding, All site lighting, landscaping, and
sib na ;e will be in accordance with the requirements of the City of Owasso.
Development Standards -
Land Area. 1.93 Acres
Maximum building floor Area .patio: 0,50
Proposed floor area :patio: 0.23
Proposed building Height: 45 Ft
Parkin; .patio: one space per unit
The subject PUD application is part of a continuance of direction in the overall development
scheme for the area. The request to amend the master plan was made in conjunction with a
request to annex the property last month (November 2006). The staff finds that the site is located
at an at intersection. This location suggests that either commercial or transitional land uses
would be appropriate for the property as the Master Plan galls for nodal development patterns at
primary intersections life this one. Existing residential properties north, south, and west of the
site should be buffered from the future commercial developments that will occur east of North
129"' East Avenue. The proposed senior living development would provide such a buffer. The
staff finds that the proposed land use would be compatible with the rases located on these nearby
properties. furthermore, the staff finds that the site is an appropriate location for senior multi-
family uses.
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Flan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PLJD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties,
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
FUTURE PLANNING ISSUES:
Future planning issues must still be considered if the PUD is approved, If approved, the
applicant nrust submit a plat, site plan, and infrastructure plans that rnust be approved by the City
of Owasso.
Sidewalks will be required along all public rights -of -way associated with the subject property,
Perimeter sidewalks rust be installed at the time of overall development, ent, while the internal
walks may be constructed as individual lots are developed.
The applicant has identilred the terrain of the area as relatively flat terrain. ,..:the existing soils on
the site would appear to create no unusual development problems that are; not typically
encountered in development in and around the City of Owasso, Storm grater detention is
required and will be flrrther defined at the platting stage, The developer will be responsible for
extending serer to the site.
The staff published legal notice of the PUD request in the Owasso Reporter and mailed notices to
property owners within a 300' radius of the subject property,
PLANNING COMMISSION
The, Owasso Planning Commission considered the application at a public; hearing conducted on
December 11, 20W At that public.; hearing, the Planning Commission recommended that the
City Council approve the IUD.
RECOMMENDATION.
The staff recommends approval of O I5D 06-03.
ATTAAC lTa
General Area Map
'
_.......
Uj
---
"
N
TO- THE HONORABLE MAYOR AND COUNCTI,
CITY OF OWASSO
FROM: CHIP MCCULLEY
CITY PLANNER
SUBJECT. OPUD 06-04 (An Amendment to The Lakes at Bailey Ranch PUD)
DATE: December 12,2006
EXISTING LAND USE
The majority of the property is yet undeveloped, A now water storage tank sits in the middle of
the property, and the Bailey Medical Center and medical office building are cast of the storage
tank. The First Christian Church has begun construction on their new church in the southeastern
part of the PUI).
SURROUNDLNG LAND USE
North: Large Lot Residential and future Sportspark expansion area
South: Residential (El Rio Vista and Honey Creek)
East: Large Lot Residential and Sawgrass Park/Bailey Ranch Estates
West: Large Lot Residential and undeveloped agricultural land
PRESENT ZONING
OPUD (The Lakes at Bailey Ranch Planned Unit Development"
The outline development plan shows the various land uses and their relationship to each other in
this 225 acre site. Anticipated to be developed in such a way that the 'less intense land 'uses will
be bufferect fi-om the more intense land uses by means of greenbelts, lakes and landscape buffers,
and/or through a hierarchy of more intense to less intense land uses. These greenbeit/lake buffer
areas will feature existing and proposed lakes that will function both aesthetically as well as
provide storniwater detention. These areas will also contain areas of passive and active
recreational activities. In addition to the aesthetic, recreational and stormwater detention
functions this area will afford, the buffering of the more intense land uses from the less intense
land uses is vitally important. In the low lying creek area to be developed into lakes and
walk ways, a 404 permit from the Corp. of Engineers will be required. This permitting process is
underway.
Below is the Data Summary of the proposed amendment to the PUD.
Development Standards.
Land Area: 225.24 Acres
Total Dwelling Units: 745
Total Project Density: 3.31 DUs/ac
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
I Whether the PLID is consistent with the Comprehensive Plan.
2. Whether the PLTD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. T® achieve a continuity of function and design within the development.
FUTUREELANNING ISSUES:
Future planning issues rnust still be considered if the PUDI is approved. If approved, the
applicant must submit a plat, site plan, and infrastructure plans that must be approved by the City
f Owasso.
Sidewalks will be required alone all public rights -of -way f—way associated with the subject property,
Perimeter sidewalks must be installed at the time of overall development, while the internal
walls may be constructed as individual lots are developed.
The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on
the site world appear to create no unusual development problems that are not typically
encountered in development in and around the City of Owasso. Storm water detention is
required and will be further defined at the platting stage. The developer will be responsible for
extending sewer to the site.
0
HQ�'I�Y CREEK
EL RIO RISTA
Owasso Community
Development Department
I I I N. Main St.
Owasso, OK 74055
918.376.1500
918,376.1597
www.cityofowasso.com
MEMORANDUM
TO. THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROMBRADD K. CLARK
FIRE, CHIEF
SUBJECT, AMBULANCE CHASSIS BIB
AMBULANCE REFURBISHMENT BID
DATE. December 1.2, 2006
The Fiscal Year 2006-01 ambulance capital budget provides funding for the purchase of a
new ambulance chassis. This chassis will replace a 2000 model freightliner chassis
currently in reserve due to the accumulation of miles on the vehicle. The FY 2006-0
ambulance capital budget also includes the funding necessary to refurbish the 2000 model
ambulance box, as well as remount the ambulance box on the new chassis.
In July of 2006, the fire department formed an ambulance project team, whose mission
was to determine the most efficient and effective approach to readying an ambulance for
Fire Station No. 3 and to develop the appropriate specifications. "The team determined
that replacing the chassis and refurbishing the ambulance module of the 2000
freightliner/Bxcellance ambulance was the most cost-effective approach (a cost savings
of approximately $50,000 over the cost of purchasing a new ambulance) to ensuring the
reliability of the department's emergency medical response vehicles.
The team has determined that the purchase of the chassis locally will result in a greater
cost -savings to the City, versus purchasing the chassis from the refurbishment vendor.
Based upon their research, the team has concluded that a crossover chassis, with the best
features of a light duty truck and the medium duty chassis would be the best solution.
This would result in a much improved ride quality for the patient and ambulance
personnel. Therefore the ambulance project team developed chassis specifications that
would be cost effective and ensure the purchase of a quality chassis for the purpose of
remounting an existing ambulance module,
The team also developed ambulance module remount/refurbish specifications for the
purpose of removing an existing 2000 year model ambulance module from the 2000
Freightliner and refurbishing the module to the department's current requirements. The
module will then be remounted onto a new 2007 year chassis. The proposed specification
package requires that the vendor offer a lifetime warranty on the remount/refurbish work
that is accomplished. This will ensure the delivery of a quality product and will offer
reliable service for the next five to seven years.
It is Staffs belief that the completion of this project will occur prior to the end of the
Fiscal. Year, and in time for the opening of Fire Station No. 3, Early projections based
upon chassis availability produce an estimated completion time of June, 2007,
FUNDING.
The FY 2006-07 ambulance capital budget includes Bands in the amount of $199,000 for
this project, which includes both the chassis and the refurbishment of the ambulance
module,
BID OPENING.
A bid opening for this project, was held at City Hall on Tuesday, December 12, 2006, A
total of two bids were received. for this project, A bid was submitted for the amount of
$128,9 78.4 7 for the ambulance module refurbishing and remount and a bid was
submitted for the amount of $49,465.68 for the ambulance chassis. Both bids have been
reviewed by staff` and found to be in compliance with the bid specifications,
REA COMMENDATION:
Staff recommends the Council award the contract and authorize payment in the amount
of $128,97804 to Fleet Resources of Joplin, Missouri for the purpose of refurbishing and
remounting the ambulance module. Staff also recommends Council award the contract
and authorize payment in the amount of $4.9,465,68 to Speedway Chevrolet of Broken
Arrow, Oklahoma for the purpose of purchasing the new ambulance chassis,
TO- THE HONORABLE MAYOR AND COUNCIL
CITY OF O ✓ASSO
FROM- TERE SA WILLSON
INFORMATION SYSTEMS DIRE CTOR
tJ JF,CT: INTEGRA,r 'D MUNICIPAL SOFTWARE, ROJECT
DATE- December 14,2006
BACKGROUND
Staff requested quotes from pre -qualified vendors to replace an aging, inefficient software
system, as well as to provide data systems not currently available with the City's existing
software. Ire -qualification was determined by a company's ability to provide an appropriate
integrated municipal software solution. The requested sealed quotes were opened on Monday,
September 25, 2006, followed by an evaluation. by the City's software project team.
INFORMATION.
Several objectives were sought in a new municipal software system, including:
'The ability for all departments to access financial data
Automated work order system to be used by all departments
* Online customer access to utility data, and bill payment
* Land management with CIS integration capability
Increased reporting capability
Included in the evaluation criteria was the vendors demonstrated commitment to support and
development as technology changes. The proposals were graded against requirements, and
ranked. Reference cities were contacted and extensively interviewed by members of City staff.
Sungard has been selected by staff as the vendor best capable of meeting the required objectives
to provide an integrated Municipal Software solution for the City. Significant improvements
provided by Sungard's software over the City's current system include;
Direct access to data by all staff
Increased reporting, query & presentation capabilities
Online entry of service requests by citizens
Online bill payment capability
Workflow procedures
Remote data entry by staff
Improved training and support
CITY SOFTWARE PURCHASE
PAGE 2
Attached is a breakdown by price and feature of the modules included in this system, The
licensing fees for the complete system total $160,007, Training and Implementation is estimated
at $138,000. 'This brings the total for licensing fees, and the training and implementation to
$298,00`i,
Training and. implementation do not include travel expenses for Sungard staffs Additional
expenditures will be necessary for° these expenses and conversion of existing data into the new
system, Conversion fees are; estimated to be $60,000.
i unds will be expended over the period. of time required for the fell implementation, The full
implementation of the software modules is expected to take ap to a year to complete, extending
into the Fiscal Year 2007-2008, The Information Technology fiscal Year 2006-2007 budget
includes $400,000 for the purchase and implementation of an integrated software solution.
Annual maintenance fees for this system will be required after the first year of implementation in
the amount of $42,115, beginning FY 2007 --- 20W
RECOMMENDATION:
Staff requests council approve the expenditure of f tnds to purchase; an integrated municipal
software system from Sungard, and fees associated with the implementation, training and
conversion of existing data in an amount riot to exceed $400,000. further, staff requests
authorizatiori for the City Manager to execute the necessary documentation relating to the
purchase,
ATTA CI-IMEN T'
Sungard Software Module fist
A
SUNOUARD SOFTWARE MODULE LIST
1
FUNCTIONAL AREA
LICENSE
TRAINING
NEW
2
IMPLEMENTATION
;
3
4
Financial Accounting
5
I=und Accounting
$23,040
-_---
$10, 000
6
Accounts Payable
81 ,0001
7
Project Accountingnfmg
$2,000
8
- --
Bridget rPreparation-
--- --
- - - --
- - --
9
Revenue Tracking
10
Workflow& Purchasing
11
Personnel- Btin
udgeg
$3,600�
$1,000
12
Asset Management
- --
$4,800
--__ _------..-
13
_ -
Inventory- - - -
--- - $4,800
$1,000
14
Electronic Dashboard
$4,800
--
-$1,000
-F
15
_6
State Reporting
p g
$8,700
$1,500
1
SUB TOTALS
$49,740
$20,500
18
HR & Payroll
--
19
-
Base Payroll -
$12,6001,
$12,500
20
Personnel
I
------__-
21
Applicant Trackinq
22
23
Applicant Tracking(Web)
Employee Benefits
$5,160
$3,600
$1,000
$500F
k-
_
24
Electronic l_imesheets
$500
25
Position Control
�3,600'
- $2,000
26
SalaryProjections
$2,400�
$500
-
27
28
Employee Access -
SUB i OTALS -_
_
$b,760
.-__.
$33,120
- - $500
_- -
$17,500
-
29
30
Utility Billing--
31
base-----
32
Cash Receipts
$4,200
$2,000
33
Accounts Recievable
$7,200
$3,000
34
Nand Held Interface
$3,000
$3,000
35
SUB TOTAL
--$26,400
$25,000
---
37
Land Manacge���ent
-
- -
38
Base
$5,400
$3,000
39
Permits -- -----
--
-------
$8,000
---
40 Inspections
---
_$13,200
41
Contractor Licensing
- $3,000
$1,000
42
Code Enforcement
$7,200_
$4,500
43
Constituent Relationship
$7,200
$4,500
44
__ _----SUB TOTAL
_ $36,000
- $21,000
45
46
_ Work Orders
47 Base
_
$8,400
$10,000
48 Equipment
Maintenance
-
49
SUB TOTAL
$8,400
$10,000
--- --
TO- THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF O ASSO
" .OM: JOE NURRE, P.E.
CITY ENGINEER
SUBJECT: SILVER CREEK EK DRAINAGE IMPROVEMEN' s
ACCEPTANCE AND FINAL PAYMENT
DATE. December 15, 2006
BACKGROUND:
As awarded on January 3, 2006 by the City Council, this contract: specified the
construction of substantial upgrades to the stormwater collection and conveyance systems
in the I3radfords, Willows and Village of Silver Creek and in the Nottingham
Subdivision. Such improvements (also known as `Goff -site" improvements) were
designed by Meshek and Associates to work in coordination with the "on -site"
improvements constructed as part of a development agreement with the developers of
Camelot Estates,
The work was awarded to Keystone Services, Inc,, Bixby, Oklahoma in the total amount
of $569,229.95 and Notice to Proceed was issued on February 9, 2006. Interim
inspections were made periodically during the construction as each element of the work
was completed. Various system components have been available for storrnwater control
purposes throughout the late spring and summer and have performed as designed.
Progress payments have been made in the amount of $539,007.40. Pay Request No. 8 in
the amount of $43,970.77 was submitted on November 27, 2006 by the Contactor as a
request for final payment (see Attachment A).
CHANGE ORDER NUMBER 1®
The work was awarded as a unit price contract where the quantities presented in the Bid
Form were estimated based on expected conditions and used solely for the purpose of
comparison of bids. It was therefore anticipated that a quantity adjustment would be
made at final payment to reflect actual quantities provided.
In response to unanticipated site conditions, additional pipe and structure revisions were
required at several locations — these additions account for 68% of the project overruns.
Offsetting these additional expenses, two structure modifications and the valley gutter at
East 87th "terrace were omitted from the project scope. Final quantity adjustments
Silver Creek Drainage Improvements
Acceptance And Final Payment
Page 2 of 3
reflected an additional expenditure of $13,748.22 (2.42% of the original contract amount)
as detailed below:
uantity
escrr
lJnit
Unit goat
mod' ist���ent
ToW
Unclassified Excavation
C
$1.6.00
68.6
$1,097.76
Solid Slab Ben-nuda Sodding
SY
$L85
6
$1.1.to
Aggregate Base --Type lss
CY
$40,00
18,9
$754./14
Separator Fabric
SY
$1.00
5.0
$5.00
Asphalt Concrete --Type A
TN
$45.10
13.7
$616.50
Asphalt Concrete -Type C
TN
$60.00
29.4
$1,764.00
Mass A Concrete for Sm. Structures
CY
$400.00
5.8
$2,320.00
Reinforcing Steel
LE
$1.00
66.0
$66,00
6" Combination Curb & Gutter, mntble
L F
$11.00
28.0
$308.00
TIES Concrete Driveway Replacement
SY
$45.00
63,2
$2,846.25
5' ID Manhole Replacement
EA
$4,500.00
1.0
$4,500.00
30" Class III RCP w/ C443 joints
L,I~
$65.00
87.9
$5,777.50
36" Class III RCP w/ C443 joints
LIi
$85.00
24.0
$2,040.00
48" Class III RCP w/ C443 joints
L
$130.00
79
$10,270.00
french Excavation
CY
$7.00
280.2
$1,961.40
Standard Bedding Material
CY
$35.00
76.5
$2,676.02
Remove & Replace Frick Mailbox
EA
$500,00
1.0
$500.00
Wheelchair Ramp
EA
$600.00
2.0
$1,200.00
Street Washdown
LF
$2.00
80.0
$160.00
Overrun Sub -Total
$38,8 7197
`temporary Siltation Screen
LF
$1.25
($212.50)
Class C Concrete
CY
$225.00
($168.75)
12" Type 1-A Plain Rip -Rap
CAI
$70.00
($700.00)
Filter Blanket
CY
$50,00
($800.00)
Filter fabric
SY
$5.00
($625.00)
4' Concrete Sidewalk
SY
$31.50
($94.50)
HES Concrete Valley Clutter
SY
$65.00
($5,525.00)
Inlet Reconstruction Inlet No. 15
EA
$8,500.00
($8,500.00)
Inlet Reconstruction Inlet No. 16
EA
$8,500.00
($8,500.00)
ffk
"Total Project Overrun
FINAL PAYMENT
A final inspection was completed on November 2, 2006 and all items identified at this
inspection requiring correction were agreed to at a meeting with the Contractor on
Silver Creek Drainage Improvements
Acceptance And final payment
Dare 3 of 3
November 17, 2006. The Contactor is currently on -site completing final items addressed
at this meeting. The Contractor has provided a two-year maintenance bond for the work
as Dart of the Contract Documents,
UNDI G
1_ wring its regular meeting of January 3, 2006, Council approved an allocation of $30,000
e, improvements, for potential change`; orders during construction of off -site None of such
allowance has been spent to-Ldate, thus, adequate funding remains in the project budget to
satisfy this request.
I C MMEN SAT IONS:
Staff recommends Council acceptance of the Silver Creek. Drainage Improvements and
authorization for final payment to Keystone Services, Inc. in the amount of $43,9 0.7I
for a revised contract amount of $582,9 8.17,
ATTACHMENTS:
A. final Tray Request
B. Change Order No, 1
U'1_1110� �Af M
APPLICATION AND CERTIFICATE FOR PAYMENT Page One of
D
TO: (Owner) - av&s.s' Contract Date:
a i
Application Date:
I' Ple'llod'Fo:,_
N, C
RO� BOX 219
BIXBY, OK 74008 DishibutionTo-
Owner
Architect
PROJECT Contractor
IN CS Engineer
CON TRACTFOR:
CONTRACTOR'S APPLICATION F 0RPA_YMBN T_
_Application is made for pays metioli wit tb Co , -, L
Co-i . itinuationsheet is attacbed, , wnt, as sbown below, in cont
I. 0riginal Contract Sure
2. 'Net Change by Cbange Orders
3, Contract Sum to Date (Line I & 2)
4. Total. Completed & Stored to Date,
(COWIna G on Continuation Sheet)
s
$
'_ 9_1
ww
5. Rotainage., a._/o of Completed Work
(Colunin D & E On Continuation. Sheet) - FINAL
Total Retainage (Line 5a & 5b)
6. Total Earned Loss Retaina@*
(Line 4 less Line 5 Total)
7. Less Previous Certificates for Payment
-
00300 - Page 8 of 15
8. CU"ENT PAYMENT DUE
9. 'Balatice to piz�ish, Plus Retaina. e
(Line 3 less Line 6) CHANGE ORDER SUM ARYAMMONS DEDUCTIONS
-
Cn°hane, Orders approvedin previous
oaths by OWNER.
FOT .LS
pprov d this month
Num.be
Date Approved
IMAM
AM
Net Chmige by Change Orders �
The inidersigned Contractor certifies that to the best: of the Contractor's io 1. d e, information
and belief, the WoRy, covered by this Application for payment has been completed in
accordance Frith. the Contract Documents, that all ounts have been paid by the Contxactor or
Work for which previous C ort:i sates F.®r paY�a�Cat Gxe iss��ed and paeis received��� the
Owner, n. ,19 arid that � aymont shown herein is Dow dui;.
C 0 NTR A CT 0 k 1j J/ STONE SERVICES, INC.
By:
STA!l"E OFJOKLAHOMA
COUNTYOF
Date:—,
__
Subscribed and sworn to before vr E1u day of 9 .
® ®®®®®®
01001525�
® �xP►��s cat Public
2-10-09 ®� m
y Commission Expir= `° �`oOK��`�
c A
/�l'Itlltlklt`t``\
AGREEMENT
0oloo - nq;n 9 .f 1 ,�
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architect/s/Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Doownients, and the,
Contractor is entitled to payment tithe amount certified.
O'O T CERTIFIED
( ttaoh explanation if amount certified difers from the arnount applied for.
RC:ITTTI` -,ICT / ENKJ tT�EERi
EM
This certificate is not negotiable® 11c AMOUNT CEWTIIa I D is payable only to the contractor
named heroin.. Issuance, payment and acceptance ofpaynient without prejudice to any rights of
the O mer or Contractor tinder this Contract.,
Ada "EMEW
CONTYWATION SHEET Page _ of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number'- Application. Date-,
Period to:
In tabuladloms below, amounts are, stated to the nearest dollar. Use Cohniln I Oil Contracts where
vaniable retainage for 11-ne itenis may apply.
(cont) F 0 H
R E) MATERIALS TOTAL COMPLETED BALANCE
PRESENTLY STORED AND STORED % TO FINISH RETAJNAGE
(NOT IN D 0 TO DKFE (ax) (C-0)
(D+E+o
N(YrE: At bottom of each column, run totals.
AGREEMEW
00300 - Page I I o 15
CLAIM OR INVOICE AFFIDAVIT
STATE OF K-LAHOMA.
)SS
COUNTY OF
The undersigned (ArcWtect, Contractor, Slip
Ii.ers Engineer or 5ue isoy: y Official), of Iawffi1
age, being first duty sworn, on oath says that this (Invoice, Claim or Contract) is true and correct,
A ant farther states that ffic (work-, services or at dals) as shown by this Invoice or Claim
have been (completed or supplied) hi accordance with the I'1 i , Specifications, orders or
requests furnished to the .font, .Afflant l ah r states that (s)bc has made no payment, nor
given, nor donated, or agree to pay, gigs, or donate, either directly or indirectly, to wiy elected
official, officer, or employee of the Stets, County, or City of money or sky other thing of value
to obtain payajent or Abe award of this contract.
'ide1ZYIC1� , INC.
lay o �
Notary Public_.
Commission #
My Connnission Expires:
Architect, Engineer or other Supervisory Official.
Subscribed and sworn to before me this ._wu_ day of
Notary Public
Commission
ji1��f U 11111t(((JJ
EXPIRES <c
"6 D E CJ\Qv
NOTE: Strike out words not appropriate and sign appropriate signature line, Arebite
Engineer approval is not required or ContractorAffidavit.
6740 --00300 - Page 12 of 15
SECTION 00600
CHANGEORDER
PROJECT: Silver Creep Drainage Improvements CHANGE ORDER NUMBER: No. 1
CONTRACT DATE: January 3, 2006 DATE: November 27, 2006
TO CONTRACTOR: Keystone Services, Inc. CONTRACT FOR: Construction of
Improvements
The Contract is changed as follows: Quantity adjustment
Not valid until signed by the Owner and Contractor
The original Contract Sum was S 569,229.95
Net change by previously authorized Change Orders S 00.00
The Contract Sum prior to this Change Order was S 569,229.95
The Contract Sum will be increased by
this Change Order in the amount of S 13,748.22
The new Contract Sum including this Change Order will be S 582,978.17
The Contract Time will be (increased) (decreased) (unchanged) by ) days.
The date of Substantial Completion as of the date of this Change
Order therefore is
NOTE: This summary does not reflect changes in the Contract Stun Time which have been authorized by
Construction Change Directive.
Keystone Services
CONTRACTOR
City of Owasso
OWNER
P.O. Box 218 111 North Main (P.O. Box 1180)
Bixby, 01 ' 40,08 Owasso, OK 74055
ADDRESIV ADDRESS
DAZE �� DATE
-- ��
Too HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FIRM: SHERRY BISHOP
FINANCE DIRE, 1 I R
SUB,IEC' - CARRYOVER BUDGET APPROPRIATION
ATE. December 15, 2006
BACKGROUND.
In 1993, the City Council adopted a "Carryover Budget Policy." Each year since then, the City
Council. has approved a "carryover" supplemental appropriation. A "car-ryovcr" budget is a
concept wherein a department's budgeted, but unexpended, funds from one fiscal year may be rc-
budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to encourage
economy and efficiency in the use of public funds.
Traditional public sector budgets "reward." the expenditure of all of the funds under a manager's
control and justify an increasing level of appropriations in subsequent fiscal years. In using this
traditional philosophy, efforts to be efficient and save money often are "rewarded" by a reduction
in future budgets. The carryover budget promotes a philosophy of "save and invest it" rather than
"spend it or lose it." Managers who save money from last year's budget have beer) rewarded by
the possibility of a carryover appropriation to the new fiscal year budget.
GENERAL FUND — At the end of fiscal year 2005-2006, the total of unexpended operating
budgets (excluding personal services budgets) in all departments in the General Fund was
$929,487. $470,000 of that unexpended budget is recommended as a Carryover Budget
Supplement.
'fhe approved FY 2006-07 budget projected available fund balance for July 1, 2006 at $3,210,000
in the General Fund. That estimate was based on certain assumptions about revenues and spending
that would occur through the end of the fiscal year. Based on the draft of the audited financial
statements, the July 1, 2006 budget basis fund balance is $3,989,178, or $779,178 greater than the
budgeted estimate. The available fund balance has already been used this fiscal year to fund two
supplemental appropriations in the General Fund. Budget supplements totaling $307,000 were
approved for the Elm Creek Pond dredging project ($130,000) and for the Three Lakes street
project ($170,000). After those appropriations, $472,178 is available to fund a carryover budget
request while still maintaining the 15% fund balance reserve in the general fund.
A supplemental appropriation of $470,000 for fourteen departments of the General Fund is
recommended for Council approval.
OTHER FUNDS -- Carryover recommendations in other city funds for projects in progress at
fiscal year end include:
® E911 Fund $25,000
* Stormwater Management Fund $39,041
* Fire Capital Fund $ 7,105
OPWA FUND -- Carryover recommendations for projects in progress at fiscal year end total
$249,862,
An iterruzed listing of the Carryover Budget recornrriendation is attached..
RECOMMENDATION:
Staff recommends City Council approval of supplemental carryover appropriations in the
following funds:
General Fund. $4.70,000
E91.1. Fund $25,000
Storinwater Management Fund $39,041
Fire Capital Fund $7,105
ATTACHMENT
Schedule of Carryover Budget Supplement Recominctidation
City of Owasso
Schedule of Carryover Budget Supplement Recommendation FY 2007
December '15, 2006
General Fund
01
110
Managerial
furniture
6,500
0'I
'110
Managerial
special projects -- city hall park
8,000
01
110
Managerial
special projects - veterans nrernoriai benches
3,600
01
'120
Finance
computer, furniture
4,000
01
130
HR
Character initiative donation
2J88
01
'150
General Government
INCOG grant administration
6,007
01
175
IT
GIS contract
23,290
01
181
Support Services
conference room projector
5,000
01
181
Support Services
restroom tile repairs
2,000
01
181
Support Services
floor buffer/stripper
2,000
01
181
Support Services
office furniture
2,000
01
201
Police
laptop mounts
15,000
01
201
Police
Homeland Security grant balance
6,807
01
201
Police
recruitment supplies
3,000
01
2-15
Communications
radios (also E911 Fund)
25,000
01
250
Fire
grant match
10,985
01
280
Emergency Preparedness
storm siren - grounding
1,962
01
300
Streets
Three Lakes Village street project
151,525
01
300
Streets
sidewalk repairs
2,950
01
300
Streets
traffic control maintenance
1,983
01
300
Streets
litter sign project
1,920
01
300
Streets
CDBG sidewalk match
1,334
01
370
Stormwater
1-hree Lakes it Channel project
140,000
01
370
Stormwater
drainage projects
20,000
01
370
Stormwater
additional street sweeper rental
8,000
01
370
Stormwater
76th street tree project
2,635
01
515
Parks
park improvements
3,372
01
550
Community Center
exterior building improvements
_ 8,342
Total General Fund
$470,000
Other Funds �
21
215
E911 Fund
Radios (also General Fund)Yr � ^
25,000
27
370
Stormwater Management Fund
Silver Creek project
30,000
27
370
Stormwater Management Fund
Master Plan - Meshek
9,041
42
250
Fire Capital Fund
Pumper truck/equipment
7,105
Total City General & Other Funds
$ 541,146
OPWA
-
61
480
Refuse
Polycarts
59,750
61
480
Refuse
Crane/Bridgeport vehicle
181,395
61
485
Recycle Center
Gate & driveway
8,717
Total OPWA Fund
$ 249,862
MEMORANDUM
TO.- THE HONORABLE MAYOR AND CITY COUNCIL
CITY OIL O ASSO
CITY ATTORNEY
SUB¢IECT' CITE( MANAGER CONTRACT'
BACKGROUND
The current contract for personal services between the City of Owasso and Rodney Jo Ray was
approved in December, 2004. Subsequently, the first Amendment to the Employment
Agreement was executed by the City and Mr. Ray on December 20, 2005, The only change to
the original contract was the amount of compensation to be paid to Mr. day in 2006.
The proposed Second A.rnendment to the Employment Agreement covering calendar year 2007
and 2008 is now presented for the Council's consideration. Mr. Ray has informed me that this
proposed Amendment reflects the newly negotiated terms to his contract, Specifically, the
changes made within this amendment are the effective dates and the amount of compensation to
be paid to I'a/Ir. Ray for the next two years, The proposed Amendment would be effective for two
years beginning on January 1, 2007 and ending on December 31, 2008. If the agreement is
approved as presented, Mr. Ray's compensation for 2007 would_ be $114,425, a %% increase
from his compensation in 2006, and his compensation for 2004 would be $120,146, an increase
of an additional 5%, These are the only changes to the original contract.
COMMENDATION
Fresented for your consideration is Amendment No, 2 to the original employment contract. I
have reviewed the original contract and the proposed Amendment, and have found both to be
legally valid and appropriate,