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Home My WebLink About2006.12.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORDS AUTHORITY TYPE OF MEETING: Regular DATE: December 19, 2006 TIME: 6 :30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clergy i&nd posted at City Hall a) 6:00 p.4n, on Friday, December 15, 2006. (i r ''Julia-'an M. Stevens, Deputy City Clez °k Call to Order Chairman Stephen Cataudella, 1 Flag Salute 1 Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the December S, 2006 Regular Meeting. Attachment # 4 -•A B. Approval of Claims. Attachment # 4 -13 C. Acknowledgement of receiving the monthly FY 2006 ®2007 budget status report. Attachment # 4 -C S AAgendas \OP W A\2006\ t 219.doe Owasso Public Works Authority December 19, 2006 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval of a supplemental appropriation to carryover unexpended funds from the FY 2005-2006 budget to the FY 2006-2007 budget. Ms. bishop Attachment 45 Staff will recommend Trustee approval of a supplemental carryover appropriatio- in the amount of $249,862, 6, Report from OPWA Manager, %, Report from OPWA Attorney, 8, New Business, (New Business is any item of business -which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. S: \Agendas\0P W A\2006\ 1219. d o c OWA,SSO PUBLIC WORDS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 5, 2006 The Owasso Public Works Authority met in regular session on Tuesday, December 5, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City hall bulletin board at 3 :00 p.m. on Thursday, November 30, 2006. ITEM 1. CALL TO ORDER The meeting was called to order at 6 :50 p.m, I'f'EM 2, FLAG SALU'f'E The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROIL CALL PRESENT Steve Cataudella, Chair Brent Colgan, 'Mice Chair D.J. Gall, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Wayne Guevara, Trustee ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A QUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 21, 2006 Regular Meeting. B. Approval of Claims. Ms. Kimball moved, seconded by Mr. Gall, to approve the OPWA Consent Agenda with claims totaling $454,779.02 and payroll claims totaling $75,550.46. YEA: Cataudella, Colgan, Gall, Kimball NAY: None Motion carried 4 -0. Owasso Public Works Authority ITEM 5. REPORT FROM OPWA MANAGER. None, ITEM 6. REPORT FROM OPWA A "TTORNEY None ITEM 1. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Gall, to adjourn. YEA; C:ataudella, Colgan, Call, Kimball NAY. None Motion carried 4 -0 and the meeting was adjourned at 6:51. P.m. Pat Fry, Minute Clerk 2 December S, 2006 Move Cataudella, Chairman 0PWA CLAIMS TO BE PAID 12/19/06 VENDOR DES AMOUNT TREASURER PETTY CASH MD REFUND 28.53 REFUND TOTAL -------- OFFICE DEPOT OFF/CE SUPPLIES 31.90 UN|F|RSTHOLD|NGS UN/FORMRENTAL/CLEAN/NG 5960 SAW18 CLUB SUPPLIES 1843 EQUIPMENT ONE REWT&L@ 8KLE� RENT AL-SCISSOR L|FT 333,82 LOVVES HOME IMPROVEMENT REPA|R/K8A|NTSUPPL|E8 261.79 AEP/P@0 1108 USE � 52O82 OKLAHOMA NATURAL GAS 11/06 USE � AT&T PHONE USE � 25O32 253.89 ADMINISTRATION DEPTT0TAL OFFICE DEPOT OFFICE SUPPLIES 1537 CH0|CEPAY 8/LL|NGGERV/CE i800 OSCAR L. MCLAUR|N METER READER 260.55 MARK MEYER METER READER 42480 DAVID R.OL|NGHDU6E METER READER 38205 TOK�MY8AR0NGTON METER READER � 8040 KATHLEEN ABAL8|GER METER READER 303.75 TYRONE EUGENED|NK|NS METER READER TECHNICAL PROGRAMMING SERV|GES BILLING SERVICE 35775 1,031.19 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE TECHNICAL PROGRAMMING SERVICES CYCLE BILLING SERVICE 1103 20 1'Q5U 15 UTILITY BILLING DEPT TOTAL WATER PRODUCTS REPA|A/MA|NTSUPPL|E8 1 51800 UN!F|RSTH(]LD|N{S� UN|FOR� RENTAU�LEAN|NB ' � 8548 GEORGE & GEORGE SAFETY & GLOVE UNIFORM GEAR � T-SHIRT EXPRESS BLUE T-SHIRTS � O102 WATER PRODUCTS REPA|R/MA/NTSUPpUE8 17 80O 8305 TWIN CITIES READY MIX CONCAETE/8|DEVVALKREPA|R 44825 APAC ASPHALT ' 3541Q FUEL[NAN FUEL ' 893.39 BENHAM COMPANIES ATK/NSAMERICAS OVVA8S0 WATER NETWORK ASST 4391OU AEP/P8O 11/U0 USE ' � 510.81 WILLIAMS PLUMBING & DRAIN REPAIR WATER LEAK 378.00 RSC EQUIPMENT RENTAL RENTAL FOR ASPHALT REPAIR 28700 WATER DEPT TOTAL 8AMQCLU8 SUPPLIES 173.97 L0VVE8 HOME IMPROVEMENT OPERATING SUPPLIES UN|F|RSTHOL0NGS UNIFORM RENTAL/CLEANING 5507 9984 GEORGE & GEORGE SAFETY& GLOVE UNIFORM GEAR � T-SHIRT EXPRESS BLUE T-SHIRTS 8102 � ROYAL FILTER MANUFACTURING COMPANY AIR F/LTER/N8WTP 178O0 NEIGHBOR NEWSPAPERS DRAFT TIER || PERMIT 37048 6RA|NGEK DRUM PUMP STRAINER 15600 3078 LOVVEGH0K�E IMPROVEMENT PVC PIPE � FUELK�AN FUEL 870 � IN=� GR A INGER UN/F|RSTHULD|NG8 GEORGE & GEORGE SAFETY &GLOVE T-SHIRT EXPRESS ASSOCIATED PART'S &SUPPLY BaS8ELECTRIC GRA|NGER LOVVESHOk8E!K8PROVEK8ENT FUELMAN VVEC AEFYPS0 OKLAHOMA NATURAL GAS AT&T 0KDEQ WATER 0UAL|TYDIVISION O'RE(LLYAUTDMOUVE CROW BURL|NGAMECOMPANY UN|F|RSTH0LD|NGS GEORGE & GEORGE SAFETY &GLOVE T-SHIRT EXPRESS ATW0OD8 FUELMAN J& REQU|PK4ENT AT&T US CELLULAR UN|F|R8THOLD|NG8 AEP/PSO LAMBERT BROWN SCALES WASTE MANAGEMENT QUARRY LANDFILL CRAVVFORD& ASSOCIATES PC DESCRIPTION AMOUNT 11/06 USE 13.07167 PHONE USE 113.58 WW TREATMENT PLANT DEPT TOTAL 14'6 70.1i 9 WHITE LABELS 38.92 UNIFORM RENTAL/CLEANING 84L46 UNIFORM GEAR 8102 BLUE T-SHIRTS 178.00 REFRIGERANT OIL. 7470 � EPA|R8EVVA�EPUK8P 842.39 THERMQSTA'7SVV|TCH 98.04 MA|NTSUPPL|ES 1�27 FUEL 708.39 L|FTSTAT/DNU8AGE 378.27 1100 USE 3.248.17 11/06 USE 123.54 PHONE USE 245.81 EXAM'GREENVVODD/STACY 180.00 WASTEWATER DEBT TOTAL DE-ICER 38.16 STARTING FLUID 25.00 UNIFORM RENTAL/GLEANING 78.90 UNIFORM GEAR 81.85 BLUE T-SHIRTS 178.00 UN|FORK8/PROTCL0TH|N8 121.04 FUEL 3.889A0 RENTAL-REFUSE TRUCK 1.550.00 PHONE USE 18.93 CELL PHONE USAGE 4123 REFUSE DEPT TOTAL 8,0210�5 UNIFORM RENTAL/CLEANING 14.20 1106 USE 58.00 SCALE CAL/BRAT/ON 173.50 PHONE USE 18.03 TIPPING FEES 299027 RECYCLE DEPT TOTAL 3,255.96 OPVVA OPERATING FUND TOTAL 2UU0 REVENUE NOTE 285000 OPWA DEBT SERVICE TOTAL 2,850.00 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 12/9/2006 OVERTIME TOTAL EXPENSES EXPENSES �, L- �, Ili L- L- b, P, 16 anis r6tio Utility Billing 0000 5,60&69 Wastewater 234.00 14,081 95 Refuse 389.07 12,893.91 . . .... .... . ` RUN 1TAL z T9e6 CITY DFOWASSD 0VVASSO PUBLIC WORKS AUTHORITY OPERATING FUND FISCAL YEAR 200S-2007 Statement of Revenues &Expenses AsofNovember3U.20O8 OPERATING REVENUES: Water VVambawabar Refuse &nmcyu|e Other fees Interest &uthmr TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services K8ab*ria|a & supplies Other services Capital outlay Debt service TOTAL.. [)PERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS OUT' MONTH YEAR TO-DATE ------ T[-DATE ------ BUDGET ------ 268'298 1'574.291 3.200.000 84.984 522.742 1.260.000 70,976 439,540 1.073.000 38,662 190.377 545.500 3,483 11,528 25,500 144,345 218'07Q 57,766 414,875 835,965 NET|NCDME(LDSS) (398.845) WORKING CAPITAL -Boginning Balance 991,070 1.000.000 WORKING CAPITAL. - Ending Balance _____T5Z0_,779 -1,000,000 762,135 1,271'O16 365,207 44.5,003 2'843.381 1,924,165 2,753,680 938,595 162,560 5,779,000 325,000 (325,0OO) PERCENT 0F BUDGET 4028% 41/0% 40,96% 34.90% 45.21% 44.8861,, 39.81Y& 46.16% 38.91% 273.75% 49.20% 41.67% MEMORANDUM TO- HONORABLE CHAIR AND TRUSTEES O ASSO PUBLIC WORKS Al.1MORITY FROM- SHEPHRY BISHOP FINANCE DIRECTOR SUBJECT. CA RRYOVER BUDGET APPROPRIATION DATE December 15, 2006 BACKGROUND: In 1993, the City Council. adopted a "Carryover Budget Policy." Each year since then, the City Council has approved a `carryover" supplemental appropriation. A "carryover" -budget is a. concept wherein a department's budgeted, but unexpended, funds from one fiscal year may be re- budgeted (appropriated) to the next fiscal year. The goal of a carryover budget: is to eneourage economy and efficiency in the use of public, funds. ,traditional public sector budgets `reward" the expenditure of all of the funds under a manager's control and justify an increasing level of appropriations in subsequent fiscal years. In using this traditional philosophy, efforts to be efficient and save money often are "rewarded" by a reduction in future budgets. The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose it." Managers who save money from last year's budget have been rewarded by the possibility of a carryover appropriation to the new fiscal year budget. GENERAL FUND — At the end of fiscal year 2005 -2006, the total of unexpended operating budgets (excluding personal services budgets) in all departments in the General Fund was $929,487. $470,000 of that unexpended budget is recommended as a Carryover Budget Supplement. 'The approved FY 2006 -07 budget projected available fund balance for July 1, 2006 at $3,210,000 in the General Fund. That estimate was based on certain assumptions about revenues and spending that would occur through the end of the fiscal year. Based on the draft of the audited financial statements, the July 1, 2006 budget basis fund balance is $3,989,178, or $779,178 greater than the budgeted estimate. The available fund balance has already been used this fiscal year to fund two supplemental appropriations in the General Fund. Budget supplements totaling $307,000 were approved for the Elm Creek Pond dredging project ($130,000) and for the Three Lakes street project ($170,000). After those appropriations, $472,178 is available to fund a carryover budget request while still maintaining the 15% fund balance reserve in the general fund. A supplemental appropriation of $470,000 for fourteen departments of the General Fund is recommended for Council approval. OTHER FINDS — Carryover recommendations in other city funds for projects in progress at fiscal year end include: * E911 Fund $25,000 Stormwater Management Fund $39,041 Irc Capital Fund .$7,105 OPWA. FUN Carryover recommendations for projects in progress at fiscal year end total $249,862. An itemized listing of th.e Carryover Budget recommendation is attached. R ;COMM NDATION. Staff recommends OPWA 'trustee approval. of a supplemental carryover appropriation in the amount of $249,862, ATT'AC MEN'r. Schedule of Carryover Budget Supplement Recommendation City of Owasso Schedule of Carryover Budget Supplement Recommendation FY 2007 December 15, 2006 OPWA 61 480 Refuse Polycarts 59,750 61 480 Refuse Crane /Bridgeport vehicle 181,395 61 485 Recycle Center Gate & driveway 8,717 Total OPWA Fund $ 249,862 General Fund � - - -� 01 110 Managerial furniture 6,500 01 110 Managerial special projects - city hall park 8,000 01 1,10 Managerial special projects - veterans mernorial benches 3,600 01 120 Finance cor,Iputer, furniture 4,000 01 130 HR Character initiative donation 2.788 01 150 General Government INCOG grant administration 6,007 01 175 IT GIS contract 23,290 01 181 Support: Services conference room projector 5,000 01 181 Support Services restroom the repairs 2,000 01 181 Support Services floor buffer /stripper 2,000 01 181 Support Services office furniture 2,000 01 201 Police laptop mounts 15,000 01 201 Police Florneiand Security grant balance 6,807 01 201 Police recruitment supplies 3,000 01 215 Communications radios (also E911 Fund) 25,000 01 250 Fire grant match 10,985 01 280 Emergency Preparedness storm siren - grounding 1,962 01 300 Streets Three Lakes Village street project 151,525 01 300 Streets sidewalk repairs 2,950 01 300 Streets traffic control maintenance 1,983 01 300 Streets litter sign project 1,920 01 300 Streets CDBG sidewalk match 1,334 01 370 Stormwater Three Lakes 11 Channel project 140,000 01 370 Stormwater drainage projects 20,000 01 370 Stormwater additional street sweeper rental 8,000 01 370 Stormwater 76th street tree project 2,635 01 515 Parks park improvements 3,372 01 550 Community Center exterior building improvements 8,342 Total General Fund $ 470,000 Other Funds___.____ 21 215 E911 Fund --____ Radios (also General Fund) 25,000 27 370 Stormwater Management Fund Silver Creek project 30,000 27 370 Stormwater Management Fund Master Plan - Meshek 9,041 42 250 Fire Capital Fund Pumper truck /equipment 7,105 Total City General & Other Funds $ 541,146 OPWA 61 480 Refuse Polycarts 59,750 61 480 Refuse Crane /Bridgeport vehicle 181,395 61 485 Recycle Center Gate & driveway 8,717 Total OPWA Fund $ 249,862