HomeMy WebLinkAbout2013.05.14_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL, OPWA, AND OPGA
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
May 14, 2013
6:00 p.m.
Old Central Building
109 N. Birch
RECEIVED^
'�
MAY 1 ;? 2013 �`p
City Clark's Office
Notice and agenda filed in the office of the City Clerk d posted on the City Hall bulletin board
at 6:00 PM on Friday, May 10, 2013. r
fpR.S a Bisho , Ci y lerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Discussion relating to the Police Building Project and a report from the architect concerning
the future use of City Hall and the original First Bank Building
Mr. Ray
Attachment #2
3. Discussion Relating to Administrative Items
Ms. Bishop
Attachment #3
A. Report on Audio Recording of Council Meetings
4. Discussion Relating to Operational Items
Mr. Lehr
Attachment #4
A. Annual Water Quality Report
B. Ambulance Billing Rate
5. Discussion Relating to City Manager Items
Mr. Ray
Attachment #5
A. Boards and Committees Appointments
B. FY 2014 Budget Presentation
C. Discussion Regarding Agenda Format and Joint Meetings
D. City Manager Report
Sales Tax Report
6. Report from City Councilors
7. Adjournment
90 The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Scott Chambless
Chief of Police
SUBJECT: Police Headquarters and City Hall Needs Assessment Study
DATE: May 10, 2013
BACKGROUND:
On November 6, 2012, the Owasso City Council voted to approve a Needs Assessment Study for
the Owasso Police Headquarters and Owasso City Hall. Wilson Estes Police Architects from
Kansas City, Missouri was contracted to perform this study. Over the past months, architects from
Wilson Estes have met with Police staff and City Hall staff and made site visits to both buildings to
determine current and future needs related to facilities. Wilson Estes has prepared a detailed
Needs Assessment Study that includes assessment of the current City Hall for its potential as a
police headquarters and assessment of the First Bank Building for its potential as a city hall.
During the May 14, 2013 City Council Work Session, Mr. James Estes will be presenting the Needs
Assessment Study to the City Council.
The City Wit out Limits.
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
The Honorable Mayor and City Council
City Of Owasso
Teresa Willson
Information Technology Director
Audio Recording City Council Meetings
Resolution 2013 -02
May 10, 2013
Whether or not to audio record City Council meetings has been a topic occasionally discussed
by the Council over the last several years. Then on January 15, 2013, the City Council approved
Resolution 2013 -02 directing City staff to "plan, design, purchase, and install the equipment and
software necessary to affect the audio recording and provide convenient access to those
recordings."
The staff goal in pursuing an audio recording system is to provide improved transparency by
making a searchable verbatim recording of City Council meetings available for public access
online. There is currently no funding source designated for this project as it was not included in
the budget request for the current fiscal year.
Staff has taken the opportunity to review several options that provide audio recording and
access to the recordings via the City's website. Most systems reviewed included an agenda
management software package that would automate the agenda preparation process.
AUDIO RECORDING OPTIONS:
The system options available from each of the four vendors researched are listed below.
Vendor
Audio Storage
Web Viewer
Agenda Synced to Audio
Agenda Management
Approval Workflow
Attendance Recording
Item Scheduling
Vote Recording
Minute Preparation
Notification on Publication
Vendor
AV Capture All
500 Hours /year
Yes
Yes
No
No
Yes
No
Yes
No
No
AV Capture All
Granicus
Unlimited
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Granicus
Provox /Swagit
50 Indexed Meetings
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Provox /Swagit
Novus /Swagit
50 Indexed Meetings
Yes
Extra service required
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Novus /Swagit
Public /Private Viewing No Yes Yes Yes
1st Year Cost $2,149 $24,450 $32,564 $9,840
2nd Year /Recurring Cost $2,149 $14,430 $4,740 $9,090
PROPOSED ACTION:
Staff has determined through analysis of available systems that the City would benefit most by
selecting a system that provides both audio recording and agenda management. However,
these systems are fairly expensive. Without further research, staff would not recommend the
acquisition of an agenda management system at this time.
The AV Capture All system meets the minimum requirements for an audio recording solution, is
the least expensive, and will therefore be staff's recommendation.
ATTACHMENT:
Resolution 2013 -02
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2013-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
DECLARING THE POLICY OF THE CITY COUNCIL IS TO AUDIO RECORD ALL MEETINGS
OF THE OWASSO CITY COUNCIL; AND, DIRECTING THE CITY MANAGER TO
IMPLEMENT SUCH POLICY.
WHEREAS, The City Council is committed to open government and ensuring that the
public is fully informed on the decisions and discussions of their elected City Councilors; and,
WHEREAS, It is the City Council's intention to improve governmental transparency; and,
WHEREAS, Citizen access to discussions relating to public policy development and the
adoption of public policy is beneficial to the public's interest; and,
WHEREAS, the audio recording and access to public meetings provides valuable
information to citizens who choose not to attend City Council meeting; and,
WHEREAS, audio recordings will provide citizens convenient access to policy discussion
via the city's website.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
that, to wit:
The intent of the Owasso City Council is to have an unedited audio recording of all portions of
the Owasso City Council meetings that are open to the public, as a means of maintaining a
verbatim record of such meetings, and to make those recordings available to the public via a
link on the city's internet website; and,
That, the City Manager is directed to plan, design, purchase, and install the equipment and
software necessary to affect the audio recording and provide convenient access to those
recordings.
APPRO>ID Aq T9 FOR Y:
Julie logmbardi, City Attorney
DATED t ' 15th day of Janua , 2013
oug ake, Mayor
0 Oe- T City Wit out Limits.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Travis Blundell
Owasso Utilities Superintendent
SUBJECT: Annual Water Quality Report
DATE: May 10, 2013
BACKGROUND:
Every year, in conformance with the Safe Drinking Water Act, the City of Owasso' prepares and
distributes the Annual Water Quality Report to our customers in an effort to enable our citizens to
make practical and knowledgeable decisions about their health and the environment. The
report contains basic educational information on the water quality, including levels of any
detected contaminants, and compliance with drinking water rules. At a minimum, the report
must provide consumers with the following fundamental information:
➢ Lake, river, aquifer, or other source of the drinking water;
➢ A brief summary of the susceptibility to contamination of the local drinking water source,
based on the source water assessments that states are completing over the next five
years;
➢ How to get a copy of the water system's complete source water assessment;
➢ The level (or range of levels) of any contaminant found in local drinking water, as well as
EPA's health -based standard (maximum contaminant level) for comparison;
➢ The likely source of that contaminant in the local drinking water supply;
➢ The potential health effects of any contaminant detected in violation of an EPA health
standard, and an accounting of the system's actions to restore safe drinking water;
➢ The water system's compliance with other drinking water - related rules;
➢ Phone numbers of additional sources of information, including the water system and
EPA's safe drinking water hotline.
It is worth noting that because the report simply summarizes information that the City must
collect to comply with the Federal Safe Drinking Water Act, no additional monitoring is required
to comply with this mandate. Additionally, since the City purchases water from the City of Tulsa,
Owasso's Water Quality Report uses much of the educational information and monitoring data
provided by the City of Tulsa. A copy of the City of Owasso 2013 Water Quality Report is
included as Attachment A.
The mandate also requires that the City mail or deliver a copy of the Water Quality Report to
each water customer, make an effort to deliver the report to non - bill - paying customers, and
provide copies of the report upon request. The City must send a copy of the Water Quality
' Right -to -Know Amendment to Clean Water Act in (1996) requires that all owners of systems serving at 25
residents or more or that have 15 service connections serving year round residents distribute such report.
Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate
of Completion and Distribution by October 1, 2013. The Certificate confirms that the information
contained in the report is correct and that all distribution requirements have been met.
COMPLIANCE STATUS:
Staff confirms that the information contained in the City of Owasso, 2013 Annual Water Quality
Report, completed in May 2013 is correct and consistent with compliance monitoring data
previously submitted to ODEQ. Copies of the report will be distributed through the utility bills,
June 5th, June 14th and June 25th of 2013. In addition, the report may be viewed by visiting the
City of Owasso webpage2 or the offices of Public Works Department at 301 West 2nd Avenue,
Owasso.
ATTACHMENTS:
A. Copy of 2013 Water Quality Report
2 Address: http:// www .cityofowasso.com/PublicWorks/ Water %20Quality %20Report%202005.pdf
Public Works Department
301 West tad Avenue
P.O. Box 180
OThe City Wit out Limits. Owasso. OK 74055
2013 ANNUAL WATER QUALITY REPORT
The City of Owasso is pleased to submit to you the 2013 Annual Water Quality Report. We take great pride in
providing you, our customer, with reliable and safe drinking water that meets all Federal and State regulations. Again
this year, contaminant levels in our water are well below the maximum allowable levels.
Why are there contaminants in my drinkinq water?
Drinking water, including bottled water, may be expected to contain at least small amounts of contaminants. The
presence of these contaminants does not necessarily indicate that water poses a health risk. More information about
contaminants and potential health effects may be obtained by calling the Environmental Protection Agency's (EPA)
Safe Drinking Water Hotline (800- 426- 4791). The sources of drinking water (both tap and bottled water) include
rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through
the ground, it dissolves naturally occurring minerals and in some cases, radioactive material, and can pick up
substances resulting from the presence of animals or human activity. Contaminants that may be present in water
prior to treatment include: Microbial contaminant which come from sewage treatment plants, septic systems,
agricultural livestock operations and wildlife. Inorganic contaminants are naturally- occurring or a result from urban
storm water runoff, industrial or domestic wastewater discharges, oil and gas production and mining or farming.
Pesticides and herbicides come from a variety of sources such as agricultural urban storm water runoff and
residential uses. Chemical contaminants include synthetic chemicals which are byproducts of industrial processes
and petroleum production that can come from gas stations, urban storm water runoff and septic systems.
Radioactive contaminants are naturally occurring substances or the result of oil and gas production and mining
activities. In order to ensure that tap water is safe to drink, the EPA prescribes regulations which limit the amount of
certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations
establish limits for contaminants in bottled water, which provide protection for public health.
Is Owasso's water safe to drink?
YES! The City of Owasso and the City of Tulsa routinely monitor for contaminants in your drinking water according to
Federal and State laws. In 2012, the City of Tulsa analyzed more than 2500 samples looking for pollutants that might
be dangerous to your health and substances that can make the water taste or smell unpleasant. In addition, the City
of Owasso collected 300 samples from many different locations throughout the distribution area. The data tabulation
table shows the results of our monitoring for the period of January through December 2012.
What does the data mean?
This report is being provided to show that our drinking water IS SAFE and meets Federal and State requirements. As
you can see by the table, the drinking water delivered to Owasso area homes and businesses exceeds all federal
requirements. Although some contaminants were detected in 2012, the EPA has determined that your water is safe
at these levels.
Where does Owasso's water come from?
Our water is purchased from the City of Tulsa. The water is treated surface water transported from three sources in
northeastern Oklahoma (Lake Oologah on the Verdigris River, Lake Spavinaw and Lake Eucha on Spavinaw Creek,
and Lake Hudson on the Neosho River). After the water reaches the lakes it travels to Mohawk and A.B. Jewell
water treatment plants where it is treated to remove any substances that might affect public health.
To Learn More about our Water Utility:
Please attend any of the regular scheduled meetings of the Owasso City Council and the Owasso Public Works
Authority. Meetings are held on the first and third Tuesday of each month at Old Central (109 N. Birch) beginning at
6:30 p.m.
How to Contact Us:
For questions concerning your water utility, please contact the Owasso Public Works Department at 918 - 272 -4959.
Inquires about this report may be directed to Roger Stevens (Public Works Director). For questions about your water
bill, please contact the City of Owasso Utility Billing Office at 918 - 376 -1500.
For Additional Information: Visit our website at: www.citvofowasso.com.
2013 Annual Water Quality Report
WATER QUALITY DATA TABULATION
Tulsa's Water Quality Data: Collected During
2012
Regulated Contaminants Avg. Min. Max.
MCL MCLG Likely Sources of .
Turbidity level found 0.09
TT* =less than 0.3 NTU 95% of the time
N/A
Soil runoff
Lowest monthly % meeting regulations 100%
Total Coliform Bacteria within
1.35%
Presence of Coliform bacteria in more
distribution system
(monthly)
than 5% of monthly samples
0
Naturally present in the environment
outine sample with positive . o i
followed by repeat sample with positive
E. Coli
1(routine)
Total Coliform or E. Coli
0
Human and animal fecal waste
Naturally present in the environment, drilling
Barium
0.052
0.037
0.066
2 parts per million
2
waste, metal refineries
Decay of natural and man made mineral
Beta Particles **
2.42
2.17
2.66
pCi /Liter* : MCL = 4 mrem /yr
0
deposits
Chlorine /Chloramines (as
MRDL* - 4.0 parts per million annual
Cl2) * **
1.9
1
3.5
average
4
Water additive used to control microbes
Chlorite
0.12
0
0.26
1 part per million
0.8
By- product of drinking water disinfection
AL * =1.3 parts per million at 90th
Copper
0.22 ppm at 90th percentile
percentile
1.3
Corrosion of household plumbing systems
Fluoride
0.6=
0
1 1.4
4 parts per million
4
Water additive promoting strong teeth
Halo Acetic Acids
24
1 0
1 46
60 parts per billion LRAA.
N/A
By- product of drinking water disinfection
AL * =15 parts per billion at 90th
Lead
2 ppb at the 90th percentile
percentile
0
Corrosion of household plumbing systems
Nitrate =10 parts per million / Nitrite = 1
Nitrate - Nitrite
0.12
0
0.39
part per million
10;1
Runoff from fertilizer use
Results are part per million. MCL is TT*
Total Organic Carbon
2
1.2
�2.9
percent removal
N/A
Naturally found in the environment
Total Trihalomethanes
53
24 6
80 parts per billion LRAA
I N/A
By- product of drinking water disinfection
Some people who drink water containing
trihalomethanes
in excess of the MCL
over many years may experience problems
with their
liver, kidneys, or central nervous system, an
may have an increased risk of getting
cancer. The risk
assessment developed for
trihalomethanes showed that those consuming
2
liters of water with 100 ppb trihalomethanes fo
70 years increased the likelihood of
developing cancer
by 1 in one million.
Unregulated Contaminants
Avg.
Min. Max.
Recommended Level
*MCLG
Likely Sources of Contaminants
pH
N/A
7 8.5
Aesthetic level 6.5 -8.5 s.u.*
Measure of acidity.
Naturally present and brine from oilfield
Chloride
13
9 18
Aesthetic level 250 parts per million
operations
Iron
8
0 19
Aesthetic level 300 parts per billion
Naturally present in the environment
Sodium
11.9
7.1 16.9
Standards have not been established
Naturally occurring of urban storm water runoff
Sulfate 1
28 1
5.2 1 65
Aesthetic level 250 parts per million
Naturally present in the environment
Owasso's Water Quality Data: Collected
During 2012
Microbial
- of .
Total Coliform 0 positive
>1 positive 0 Naturally present in the Environment
Halo Acetic Acids 8
4
19
60 parts per billion LRAA. N/A By- product of drinking water disinfection
Total Trihalomethanes 36
18
73
80 parts per billion LRAA N/A By- product of drinking water disinfection
*Definitions of Terms Found in the Table:
MCL (Maximum Contaminant Level): The highest level of a contaminant allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available
treatment technology and taking cost into consideration. MCLs are enforceable standards.
MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin o
safety and are non - enforceable public health goals.
MRLD (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water.
TT (Treatment Technique): A required process intended to reduce the level of a contaminant in drinking water.
AL (Action Level): The concentration of a contaminant, which if exceeded, triggers a treatment or other requirement which a water system must follow.
LRAA : Locational Running Annual Average
NTU (Nephelolometric Turbidity Unit) A measurement of turbidity, or cloudiness of the water. Turbidity has no health effects.
mrem/yr (millirems per year): A measure of radiation absorbed by the body.
ppm (parts per million): Comparable to 1 minute in two years.
ppb (parts per billion): Comparable to 1 minute in 2,000 years.
sm.: Standard Units
N/A ( Not Applicable)
N/A ( Not Applicable)
* *Data collected November 2000. Frequency of monitoring requirements is within compliance regulations.
** *Primary disinfectant was changed from chlorine to chloramines in July 2012. Disinfectant residual is reported in compliance with regulation.
The Mc Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: Proposed Ambulance Fee Increase
DATE: May 10, 2013
BACKGROUND:
While preparing the FY2014 budgets for fire and ambulance operations, Mrs. Bishop indicated
the need to review our ambulance fees. Based on her recommendation, staff conducted
research to identify the City's most recent actions) related to ambulance fees and mileage
rate, as well as the ambulance fees and mileage rates of other EMS agencies in the Tulsa region
and across the state.
The outcome of the research indicated that our current fee schedule and mileage rate were
established by Resolution 2007 -04, which was approved and adopted by Owasso City Council
on May 1, 2007. Resolution 2007 -04 established our fees and mileage rate as follows:
• ALS (Advanced Life Support) Level II - $625.00
• ALS (Advanced Life Support) Emergency - $600.00 (Considered the Base Rate)
• BLS (Basic Life Support) Emergency - $550.00
• BLS (Basic Life Support) Non - emergency - $525.00
• Mileage Rate (Per loaded mile) - $8.25
A survey of ambulance fees and mileage rates was conducted through phone inquiries with
Mediclaims (our ambulance service billing vendor) and various EMS agencies across the region.
Table 1 and Table 2 (shown below) provide insight as to how the City of Owasso's ambulance
fees and mileage rate compare to other EMS agencies across the Tulsa region and the state
respectively.
Table 1: Comparative Assessment of Reqional Ambulance Fees
Agency
ALS -II
ALS (Base
Rate
BLS-
Emergency
BLS- Non-
Emer
Mileage
EMSA
$1,300.00
Not Provided
Not Provided
$345.00
$9.00*
Collinsville
$900
Not Provided
Not Provided
Not Provided
$15.00
Broken Arrow
$855.00
Not Provided
$755.00
Not Provided
$15.00
Skiatook
$855.00
$855.00
$750.00
Not Provided
$15.00
Mercy
$800.00
Not Provided
$700.00
Not Provided
$14.00
OTEMS
$800.00
Not Provided
$800.00
Not Provided
$14.00
Pafford
$700.00
Not Provided
$625.00
Not Provided
$12.00
Owasso
$625.00
$600.00
$550.00
$525.00
$8.25
EMS Plus
$500.00
Not Provided
$400.00
Not Provided
$12.00
*EMSA has proposed a mileage rate of $1 1.00 /Mile, but has not yet been approved by their Board of Directors.
Table 2: Comparative Assessment of Statewide Ambulance Fees
Agency
ALS -II
ALS (Base
Rate
BLS-
Emergency
BLS- Non -
Emer
Mileage
Cheyenne
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$15.00
EMSA
$1,300.00
Not Provided
Not Provided
$345.00
$9.00
Ponca City
$1,075.00
$850.00
$750.00
$750.00
$15.00
Nowata
$1,064.00
$1,064.00
$850.00
$752.00
$15.00
Stilwell
$1,000.00
$800.00
$650.00
$600.00
$12.00
Collinsville
$900.00
Not Provided
Not Provided
Not Provided
$15.00
Broken Arrow
$855.00
Not Provided
$755.00
Not Provided
$15.00
Skiatook
$855.00
$855.00
$750.00
Not Provided
$15.00
Checotah
$850.00
$800.00
$700.00
$650.00
$12.00
Creek County
$820.00
Not Provided
$430.00
Not Provided
$12.00
Mercy
$800.00
Not Provided
$700.00
Not Provided
$14.00
OTEMS
$800.00
Not Provided
Not Provided
Not Provided
$14.00
McAlester
$800.00
Not Provided
Not Provided
Not Provided
$15.00
Bartlesville
$780.00
$725.00
$725.00
$625.00
$11.00
Chandler
$775.00
$775.00
$650.00
$650.00
$10.50
Pawnee
$750.00
$750.00
$650.00
$600.00
$12.00
Pafford
$700.00
Not Provided
$625.00
Not Provided
$12.00
Wewoka
$688.00
$631.00
$631.00
$631.00
$9.00
Green Country
$650.00
$650.00
$600.00
$600.00
$12.00
Tonkawa
$650.00
$650.00
$550.00
$550.00
$11.00
Westville
$650.00
$650.00
$600.00
$600.00
$9.00
Hominy
$650.00
$650.00
$550.00
$550.00
$8.21
Wagoner
$650.00
$650.00
$650.00
$550.00
$8.21
Owasso
$625.00
$600.00
$550.00
$525.00
$8.25
Cushing
$600.00
$500.00
$400.00
$400.00
$10.50
Mannford
$600.00
Not Provided
$450.00
$350.00
$10.00
Weleetka
$600.00
$600.00
$600.00
$600.00
$8.50
Guymon
$570.00
$570.00
$570.00
$570.00
$8.21
EMS Plus
$500.00
Not Provided
$400.00
Not Provided
$12.00
Davenport
$500.00
$500.00
$500.00
$500.00
$9.00
Cimmarron
$500.00
$500.00
$500.00
$500.00
$8.50
*EMSA has proposed a mileage rate of $1 1.00 /Mile, but has not yet been approved by their Board of Directors.
The most complete data for the purpose of evaluation was in the categories of ALS -II, BLS -
Emergency, and Mileage. The other two categories -ALS Emergency (Base Rate) and BLS Non -
Emergency -did not contain enough data to offer a credible assessment. A basic analysis was
performed for the region and across the state -using the data in the three noted rate
categories -to identify the highest and lowest ambulance and mileage rates, average
ambulance and mileage rates, and the median ambulance and mileage rates (see Table 3).
This research indicated that our current fee schedule and mileage rate is moderately less than
most EMS agencies in the region, and equally out of balance with EMS agencies statewide. The
analysis indicated that Owasso's ambulance service fees and mileage rate are less than the
average rate and median point in all categories, both regionally and statewide.
Table 3: Regional and Statewide Anal sis
Regional
ALS -II
BLS- Emergency
Mileage
High /Low
$1300/$500
$800/$400
$15/$8.21
Average
$815.00
$606.67
$12.69
Median
$900.00
$600.00
$11.63
Owasso
$625.00
$550.00
$8.25
Statewide
ALS -II
BLS- Emergency
Mileage
High /Low
$1500/$500
$1500/$400
$15/$8.21
Average
$776.03
$640.22
$11.48
Median
$1,000.00
$950.00
$11.61
Owasso
$625.00
$550.00
$8.25
Following the regional and statewide analysis of fees and rates, staff evaluated the
department's scope of pre - hospital medical services as it related to billing practices and found
that it was logical for the City to depart from the multi -fee schedule currently in use and
maintain a single fee for ambulance calls and a mileage rate for loaded transport miles. Staff
then requested revenue projections (based on Fiscal Year 2013 year -to -date billed charges)
from Mediclaims using three different scenarios: ALS- Emergency $900 /Mileage $15; ALS -
Emergency $1,000 /Mileage $15; ALS- Emergency $1,100 /Mileage $15. This data was used to
estimate the potential increase in receipts over the current ambulance fees and mileage rate.
Mediclaims representatives acknowledged that their projections were conservative figures;
therefore, staff felt confident using those projections as the baseline data for determining the
potential impact of each scenario. Table 4 (shown below) illustrates the potential increase in
receipts for each of the three scenarios.
Table 4: Potential Impact on Monthly and Annual Receipts
Base Rate
Projected
Monthly
Receipts
Projected
Annual Receipts
Increase Over
Current
$600/$8.25
$70,000.00
$840,000.00
$900/$15
$79,502.83*
$954,033.92*
$114,033.92*
$1,000/$15
$89,734.33*
$1,076,811.90*
$236,811.90*
$1,100/$15
$94,994.92
$1,139,939.04
$299,939.04
*Mediclaims provided an updated estimate for a Base Rate of $1,100515, but did not
provide updated figures for $900/$15 or $1,000/$15. The updated estimate for $1,100/$15
is 2.5% less than the original estimate. The estimates for $900/$15 and $1,000/$15 shown in
Table 4 reflect a reduction of 2.5% from the original estimates.
3
SERVICE COMPARISON:
The Owasso Fire Department is one of only two fire departments licensed by the State of
Oklahoma as a Paramedic -Level ambulance service, and our paramedics provide a level of
clinical care that is equal to or greater than the other ambulance services across the Tulsa
region. The department provides advanced life support patient care and ambulance transport
to a response area that exceeds 70 square miles and 45,000 people. Additionally, ninety -two
percent (92 %) of the City's firefighters are licensed paramedics; permitting us to place more
paramedics at the patient's side than any other ambulance service in the region, and allowing
our staff to simultaneously perform multiple life- saving skills on patients who are in serious or
critical condition.
PROPOSED ACTION:
Given that (1) the City of Owasso's current ambulance fee schedule and mileage rate is well
below the rates charged by most EMS agencies in the region and across the state, (2) the last
rate increase occurred in 2007 —prior to the start of the economic downturn, and (3) calls for
ambulance service and operational costs related to providing ambulance service have risen
annually, the fire department proposes increasing the ambulance service fee and the mileage
rate.
The impact of the proposed ambulance fee and mileage rate increase will be experienced by
our patients' health insurance companies and by patients who reside outside of Owasso city
limits and do not pay a subscription fee. The increase will not impact patients who live within
Owasso city limits and pay the monthly fee on their utility bill.
RECOMMENDATION:
Staff intends to recommend City Council increase the fees for ambulance services provided by
the Owasso Fire Department to the amounts listed below:
• ALS (Advanced Life Support) - $1,100.00
• Mileage Rate - $15.00 /Per Loaded Mile
ATTACHMENTS:
Copy of Ambulance Rates Memo to City Council (April 26, 2007)
Copy of City of Owasso, Oklahoma Resolution 2007 -04
4
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
THE'HONOILABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY D. ROONEY
ASSISTANT CITY MANAGER
CITY RESOLUTION NO. 2007-03
CEMETERY RATES
CITY RESOLUTION NO. 2007-04
AMBULANCE RATES
April 26, 2007
BACKGROUND:
At the April 17, 2007 regular meeting, the Owasso City Council reviewed and approved rate
and fee adjustments for the services provided by the City of Owasso and the Owasso Public
Works Authority. The rates and fee adjustments recommended by staff were the result of a
comprehensive review beginning in November of 2006.
Several of the approved rate increases require formal action by the Owasso Public Works
Authority, the Owasso City Council, or both. In the case of both the Cemetery and
Ambulance rates, it is necessary for the City Council to formally adopt the planned rate
increases via Resolution.
City of Owasso Resolution No. 2007-03 would formally adopt the rate increase identified to
offset overtime costs incurred by the City of Owasso for interments requiring city staff after
4:00 PM.
City of Owasso Resolution No. 2007-04 would formally adopt rate increases identified by staff
to offset expenses incurred by the City of Owasso to provide ambulance services.
ADDITIONAL COMMENTS:
If adopted by the City Council. the effective date of the rate increases would be July 1, 2007.
RECOMNIENDATION:
The staff reconunends Council adoption of City Resolution No. 2007-03 and 2007-04.
ATTACHMENTS:
.................. ............................................
1. City Resolution No. 2007-03
2. City Resolution No. 2007-04
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2007 -04
A RESOLUTION ESTABLISHING FEES AND CHARGES FOR SERVICES
PROVIDED BY THE CITY OF OWASSO AMBULANCE SERVICE.
WHEREAS, the City of Owasso operates an emergency medical service (ambulance) for the
benefit of the citizens in the Owasso area; and
WHEREAS, the cost of operating this service continues to rise with the increase in supply
costs, vehicle and fuel costs, and personnel training costs; and
WHEREAS, the City of Owasso wishes to maintain the high quality of emergency response
provided by the Owasso Ambulance Service; and
WHEREAS, the City Council of the City of Owasso has determined that an increase in the
base rates and mileage fee for Advanced Life Support and Basic Life Support service is the best
method available to address these financial needs and provide for the operation of this service for
the community;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA THAT THE FOLLOWING CHARGES BE ASSESSED TO
THOSE USERS OF THE OWASSO AMBULANCE SERVICE EFFECTIVE JULY 1, 2007:
ALS (Advance Life Support) Level II - $625
ALS (Advance Life Support) Emergency - $600
BLS (Basic Life Support) Emergency - $550
BLS (Basic Life Support) Non - Emergency - $525
Mileage Rate - $8.25
APPROVED AND ADOPTED this I" day of May, 2007 by the City Council of the City
of Owasso, Oklahoma.
o F
C,\ OFFICIAL
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Sherry Bisho f, City Clerk
QjAS TO FO
�
J ie Trout Lombardi, rty Attorney
Mayor
0 # Oe- T City Wit out Limits.
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens
Deputy City Clerk
SUBJECT: Board and Commission Appointments
DATE: May 10, 2013
BACKGROUND:
In order to continue citizen participation and city staff involvement on the various boards,
committees, trust, and commissions, an item has been placed on the May workession agenda
to begin discussion of the annual appointment process. The purpose of this memorandum is to
provide background information for each board or committee and identify terms which are set
to expire June 30. In addition, attendance records and member interest in continuing their
service on the various boards or committees is provided.
ANNEXATION COMMITTEE - This committee is comprised of citizens, representatives from other
boards and commissions, and city staff. The Annexation Committee meets as needed to review
annexation requests and recommend action to the Planning Commission based on the City's
annexation criteria. All appointments are for a one year term. As an advisory committee,
attendance records have not been maintained.
Patrick Ross (City Council Representative)
Chris Kelley (City Council Representative)
David Vines (Planning Commission Representative) - has expressed an interest in
continuing to serve
Kevin Lane (Citizen) - has expressed an interest in continuing to serve
AUDIT COMMITTEE - The purpose of the audit committee is to oversee the audit of financial
statements, ensure the auditor is independent of city management and review internal controls
and policies. The Audit Committee consists of five voting members appointed by the City
Council and two non - voting ex- officio members (City Manager and Finance Director). With the
exception of the City Council Representative who serves a one -year term, appointments are for
three year periods.
Patrick Ross (Seat 1, City Council Representative- One Year Term)
Dennis Phillips (Seat 5, Banking Representative - Three Year Term) - attended 11 of 18
possible meetings and expressed an interest in continuing to serve
In accordance with the City Ordinance, Seat No. 1 shall be held by a City Councilor who is
serving the second year of their three -year term. Councilors Chris Kelley and Jeri Moberly are
eligible for this committee.
BOARD OF ADJUSTMENT - This is a quasi - judicial body whose function is to hear and decide cases
relating to zoning variances and appeals of the Building Inspector's interpretation of the building
codes. Appeals of decisions made by this board must be taken to District Court. The Board of
Adjustment contains five citizen members appointed by the City Council. Appointments are for
three -year periods.
Jim Bausch (Citizen) - attended 16 of 18 possible meetings and expressed an interest
in continuing to serve on this or any other board
David Hall (Citizen) - attended 13 of 18 possible meetings and does not wish to
continue serving on this board
CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement requests and
recommends the prioritization of a capital improvements plan to the City Council. This
committee meets as necessary and is comprised of citizens, representatives of other boards and
commissions, and city staff. Appointments are for one year terms. For the past couple of years,
this committee has met periodically to discuss the development of a capital improvements
strategic plan. Attendance records for the strategic planning sessions are not recorded.
However, attendance records are kept for meetings in which action is taken to facilitate a
recommendation of capital improvement priorities to the City Council and those records are
noted below.
Charlie Brown (City Council Representative) - attended 1 of 2 action meetings
Chris Kelley (City Council Representative) - attended 2 of 2 action meetings
Paul Loving (Planning Commission Representative) - attended 1 of 2 action meetings
Dirk Thomas (OEDA Representative) - attended 1 of 2 action meetings
Jeff Davis (Citizen) - attended 1 of 2 action meetings
Wayne Ruess (Citizen) - attended 0 of 2 action meetings
Jim Hunter (Citizen) - attended 2 of 2 action meetings
Shawn Reiss (Citizen) - attended 2 of 2 action meetings
Rob Haskins (Citizen) - attended 1 of 2 action meetings
Jason Drake (Citizen) - attended 2 of 2 action meetings
OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan,
implement, and promote projects and programs that will directly benefit the economic well
being of the community. The Authority comprised of citizens, business representatives, one
representative of the Chamber of Commerce, and one City Councilor. With the exception of
the Chamber Representative and the City Council Representative, appointments are for five
year terms.
Dee Sokolosky, Citizen (Five Year Term) - attended 51 of 54 possible meetings
and expressed an interest in continuing to serve
Gary Akin (Chamber Representative, One Year Term)
Jeri Moberly (Council Representative, One Year Term)
PERSONNEL BOARD - This board meets when there is business to be addressed relating to
appeals of personnel decisions made by the City Manager. Meetings are called by the
Chairperson when a petition from a City employee is received in the Office of the City Clerk per
the Personnel Policy Manual. The Personnel board contains three citizen members appointed by
the City Council. Appointments are for three -year periods.
Lyndell Dunn (Citizen) - This board has not met since Mr. Dunn's last appointment,
he expressed an interest in continuing to serve
PLANNING COMMISSION - The purpose of this commission is to review and recommend to the
City Council actions relating to zoning, platting, subdivision construction, annexation,
commercial site plans, and other related planning functions. The Planning Commission five
citizen members appointed by the City Council. Appointments are for three -year periods.
Paul Loving (Citizen) - attended 16 of 18 possible meetings and has expressed an
interest in continuing to serve
Alex Mills (Citizen) - attended 13 of 18 meetings and would like to serve on a
different board that does not conflict with Mondays
SALES TAX WATCHDOG COMMITTEE - The purpose of this committee is to maintain citizen
oversight of the collected third penny sales tax, ensure the proper use of revenues generated,
and report findings to the public. This committee generally meets on the fourth Monday of
January and July. Members are appointed for the life of the sales tax or until resignation or
events cause a termination as defined in the committee policy. The following representative
positions are vacant due to resignation or termination due to attendance requirement:
Member at Large
Member at Large
Retail Business
INCOG ENVIRONMENTAL POLICY COMMITTEE - This INCOG committee works with state and
federal governmental agencies to implement clean water, air quality, and energy programs for
the region. Appointments to the committee are for one -year terms.
Roger Stevens (Public Works)
INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates
a cooperative effort with federal, state, and local governments and other transportation
agencies to assess the area's transportation requirements. Appointments to the committee are
for one -year terms.
Charlie Brown (City Council Representative)
Rodney Ray (City Manager, Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG
Transportation Policy Committee to develop comprehensive, multi -modal plans that address the
transportation needs and goals of the region. Appointments to the committee are for one -year
terms.
Roger Stevens (Public Works)
Daniel Dearing (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken
Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality
utility efforts. Appointments to the Authority are for one -year terms.
Sherry Bishop (Assistant City Manager)
Rodney Ray (City Manager)