HomeMy WebLinkAbout2013.05.07_Joint Meeting Minutes_CC_OPWA_OPGAOWASSO CITY COUNCIL, OPWA, AND OPGA
- MIN- U-T-ES-O F J -OI NT-R -EG U -L -A R-hE E-TI N G- -- - - -- - -- - - - - - -- - - - --
Tuesday, May 7, 2013
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, May 7, 2013 in the Council Chambers at Old Central, 109
N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at 6:00 PM on Friday, May 3, 2013.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by Pastor Robert Miller of New Life Church
ITEM 3: FLAG SALUTE
Councilor Moberly led the flag salute
ITEM 4: ROLL CALL
PRESENT ABSENT
Doug Bonebrake, Mayor /Chairman
Chris Kelley, Vice Mayor /Vice Chairman
Jeri Moberly, Councilor /Trustee
Patrick Ross, Councilor /Trustee
Charlie Brown, Councilor /Trustee
A quorum was declared present
STAFF
Rodney Ray, City /Authority Manager
Julie Lombardi, City /Authority Attorney
ITEM 5: PRESENTATION OF THE MAYOR'S PROCLAMATION
The Mayor presented a proclamation declaring May 12 through May 18 as National Police Week
in the City of Owasso.
ITEM 6: PRESENTATION OF THE CHARACTER TRAIT OF HONOR
Danny Hightower, Owasso Athletic Director, was unable to attend the meeting. Rodney Ray,
City Manager, presented "Honor" the Character Trait of the Month for May 2013.
ITEM 7: OATH OF OFFICE FOR WARD 5 CITY COUNCILOR DOUG BONEBRAKE
Ms. Lombardi performed the Oath of Office for Ward 5 City Councilor Doug Bonebrake.
Owasso City Council /OPWA /OPGA May 7, 2013
ITEM 8: ELECTION OF MAYOR, OPWA CHAIR, OPGA CHAIR
Mayor Bonebrake called for a nomination for the position of Mayor, OPWA Chair, OPGA Chair.
Dr. Kelley moved, seconded by Ms. Moberly, to nominate Doug Bonebrake for Mayor, OPWA
Chair, OPGA Chair.
YEA: Kelley, Moberly, Ross, Brown, Bonebrake
NAY: None
Motion carried 5 -0
ITEM 9: ELECTION OF VICE MAYOR, OPWA VICE CHAIR, OPGA VICE CHAIR
Mayor Bonebrake called for a nomination for the position of Vice Mayor, OPWA Vice Chair,
OPGA Vice Chair. Ms. Moberly moved, seconded by Mr. Bonebrake, to nominate Chris Kelley
for Vice Mayor, OPWA Vice Chair, OPGA Vice Chair.
YEA: Moberly, Ross, Kelley, Bonebrake
NAY: Brown
Motion carried 4 -1
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL /TRUSTEE APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the April 16, 2012 Regular Meetings of the City Council,
OPWA, and OPGA
B. Approval of Claims of the City, OPWA, and OPGA
C. Approval of a workers' compensation settlement and authorization for
payment to Timothy "TJ" Hutton in the total amount of $35,530
Mr. Ross requested item B, Claims, be removed from the consent agenda for separate
consideration. Mr. Ross moved, seconded by Mr. Brown to approve item A, Minutes and item C,
Workers' Compensation Settlement, of the consent agenda.
YEA: Brown, Ross, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 5 -0
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE
CONSENT AGENDA
Chief Chambless and Chief Garrett responded to questions relating to item B, Claims, on the
consent agenda. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve item B,
Claims, totaling $401,615.35 on the City Claims list, $565,587.13 on the OPWA Claims list, and
$22,464.18 on the OPGA Claims list, of the consent agenda. Also included for review were the
self- insurance claims report and the payroll payment report for 4/20/2013.
Owasso City Council /OPWA /OPGA
YEA: Ross, Kelley, Moberly, Brown, Bonebrake
NAY: None
Motion carried 5 -0
May 7, 2013
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROVAL
OF THE FINAL PLAT, SAIMILAN SUBDIVISION (SUPER 8 HOTEL), LOCATED ALONG E 76TH ST
N BETWEEN US -169 SERVICE ROAD AND N 1 17TH E AVE
Bronce Stephenson presented the item recommending Council approval of the final plat,
Saimilan Subdivision (Super 8 Hotel). After discussion, Dr. Kelley moved, seconded by Ms.
Moberly to approve the final plat, as recommended.
YEA: Kelley, Moberly, Brown Bonebrake
NAY: None
ABSTAIN: Ross
Motion carried 4 -1
ITEM 13: CONSIDERATION AND APPROPRATE ACTION RELATING TO CITY COUNCIL APPROVAL
OF THE FINAL PLAT, MAPLE GLEN III LOCATED EAST OF THE EXISTING MAPLE GLEN
DEVELOPMENT LOCATED APPROXIMATELY 'h MILE NORTH OF E 106TH ST N ON N
GARNETT RD ON THE EAST SIDE OF THE ROAD
Bronce Stephenson presented the item recommending Council approval of the final plat, Maple
Glen III. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the final plat as
recommended.
YEA: Moberly, Kelley, Bonebrake
NAY: None
ABSTAIN: Ross, Brown
Motion carried 3 -2
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROVAL
OF THE FINAL PLAT, SMALL ANIMAL HOSPITAL OF OWASSO (SAHO), LOCATED NORTH OF
BANK OF THE LAKES AND COMPADRES RESTAURANT ON E 86TH ST N AT N 125TH E AVE
Bronce Stephenson presented the item recommending Council approval of the final plat, SAHO.
After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the final plat as
recommended.
YEA: Brown, Moberly, Bonebrake
NAY: None
ABSTAIN: Ross, Kelley
Motion carried 3 -2
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Owasso City Council /OPWA /OPGA
May 7, 2013
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROVAL
TO PURCHASE ASPHALT MATERIAL NEEDED TO COMPLETE THE ASPHALT OVERLAY
PORTION OF THE FY 2012 -2013 STREET REHABILITATION PROGRAM
Earl Farris presented the item recommending Council approval to purchase asphalt material
needed to complete the 2" asphalt overlay portion of the FY 2012 -2013 Street Rehabilitation
Program utilizing the Oklahoma State Bid from Tulsa Asphalt LLC in an amount not to exceed
$165,000. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve the
purchase as recommended.
YEA: Ross, Brown, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 5 -0
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EAST 76TH STREET NORTH
WIDENING PROJECT:
• CITY COUNCIL AUTHORIZATION TO EXECUTE AN AGREEMENT FOR
ENGINEERING SERVICES
• CITY COUNCIL APPROVAL OF RESOLUTION 2013 -09, AUTHORIZATION TO
EXECUTE THE ENGINEERING CONTRACT FUNDS AGREEMENT
• CITY COUNCIL AUTHORIZATION FOR PAYMENT TO ODOT
Dwayne Henderson presented the item recommending Council approval of:
• Agreement for Engineering Services for the 76th Street North Widening
Project with Poe and Associates, Inc., Tulsa, Oklahoma and authorization
to execute the agreement
• Approval of Resolution No. 2013 -09, authorizing the Engineering Contract
Funding Agreement between the Oklahoma Department of
Transportation and the City of Owasso for engineering services
• Authorization for payment to ODOT in the amount of $86,000 for the local
match requirement of 20% for engineering services
After discussion, Mr. Brown moved, seconded by Dr. Kelley to approve the agreement with Poe
and Associates for engineering services, to approve Resolution No. 2013 -09, and to authorize
payment to ODOT as recommended.
YEA: Kelley, Moberly, Ross, Brown, Bonebrake
NAY: None
Motion carried 5 -0
ITEM] 7: DISCUSSION RELATING TO THE EXPECTATIONS FOR THE EMPLOYEES THAT THE COUNCIL
OVERSEES REGARDING DISCLOSURE OF ANY SIGNIFICANT PERSONAL OBLIGATIONS
INCURRED BY SUCH EMPLOYEE WITH ANY ENTITY OR BUSINESS THAT DOES BUSINESS WITH
THE CITY OR THAT HAS BUSINESS PENDING WITH THE CITY
Julie Lombardi reminded the Council that we are still under a demand letter and to proceed
with caution. Dr. Kelley moved, seconded by Ms. Moberly to table the item to the June 11, 2013
work session.
Owasso City Council /OPWA /OPGA
YEA: Moberly, Kelley, Bonebrake
NAY: Ross, Brown
Motion carried 3 -2
May 7, 2013
ITEM 18: REPORT FROM THE CITY MANAGER /AUTHORITY
Gary Akin, President of the Owasso Chamber of Commerce, announced the weekend activities
surrounding Trail Days, May 10 -12.
Rodney Ray distributed a copy of the FY 2014 Budget Proposal to the City Council.
ITEM 19: REPORT FROM CITY ATTORNEY
No Report
ITEM 20: REPORT FROM CITY COUNCILORS
Mayor Bonebrake recognized the attendance of Boy Scout Troop 18.
ITEM 21: NEW BUSINESS
None
ITEM 22: ADJOURNMENT
Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting.
YEA: Brown, Ross, Moberly, Kelley, Bonebrake
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:35 p.m.
ou Bonebrake, Mayor
Ashley Hick n, Minute Clerk
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