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Home My WebLink About2013.06.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVEDO OWASSO PUBLIC GOLF AUTHORITY AN ' 4 2013 TYPE OF MEETING: Regular DATE: June 18, 2013 City Clerk°s Officer TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, June 14, 2013. 'IF Sherry Bisho , City Clerk AGENDA 1. Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable A. Approval of the Minutes of the June 4, 2013 Regular Meeting and the June 11, 2013 Work Session Attachment # 3-A B. Approval of Claims Attachment # 3-B C. Receipt of the Monthly Budget Status Report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action approving Resolution No. 2013-01 adopting the FY 2013-2014 budget for the OPGA Fund Sherry Bishop Attachment #5 Staff recommends approval of Resolution No. 2013-01 adopting the FY 2013-2014 annual operating budget. 6. Report from OPGA Manager A. Bailey Ranch Golf Course Monthly Status Update 7. Report from OPGA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 4, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, June 4, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on May 31, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:51 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Acting Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 21, 2013 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Mr. Brown, to approve the Consent Agenda with claims totaling $9,277.56. Also included for review were the payroll payment reports for 5/18/2013. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owosso Public Golf Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Ms. Moberly moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 7:52 p.m. April 2, 2013 Doug Bonebrake, Chairman Juliann Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June] 1, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, June 11, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, June 7, 2013 and Addendum posted on Monday, June 10, 2013 at 5:00 PM. ITEM]: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:02 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley Vice Mayor/Vice Chairman Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee Charlie Brown Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO THE EXPECTATIONS FOR THE EMPLOYEES THAT COUNCIL OVERSEES REGARDING DISCLOSURE OF ANY SIGNIFICANT PERSONAL OBLIGATIONS INCURRED BY SUCH EMPLOYEE WITH ANY ENTITY OR BUSINESS THAT DOES BUSINESS WITH THE CITY OR THAT HAS BUSINESS PENDING WITH THE CITY Councilor Charlie Brown presented a proposal for a financial disclosure policy for city staff, discussion was held. ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. FY 2013 Budget Amendments B. Hazardous Mitigation Grant Sherry Bishop presented item A, FY 2013 Budget Amendments, and discussion was held. It was further explained that this item will be placed on the June 18, 2013 agenda. Larry White presented item B, Hazardous Mitigation Grant, and discussion was held. It was further explained that this item will be placed on the June 18, 2013 agenda, Mayor Bonebrake called a recess at 7:19 and the meeting resumed at 7:23. ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS A. CDBG - Sidewalk Projects Bid Roger Stevens presented item A, CDBG - Sidewalk Projects Bid, and discussion was held. It was further explained that this item will be placed on the June 18, 2013 agenda. Owasso City Council/OPWA/OPGA ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Boards and Committee Appointments B. Review Private Detention Pond Policy Detention Facility C. FY 2014 Proposed Budget D. City Manager Report Gathering on Main Street Settlement Conference: Huntley v. Settlement Conference: Williams v. Sales Tax Report June 11, 2013 Relating to the Silver Creek City of Owasso Townsend, et al. Mayor Bonebrake presented item A, Boards and Committee Appointments, and discussion was held. Roger Stevens presented item B, Review Private Detention Pond Policy Relating to the Silver Creek Detention Facility, and discussion was held. Warren Lehr presented item C, FY 2014 Proposed Budget, and discussion was held. It was further explained that this item will be placed on the June 18, 2013 agenda. Under the City Manager's Report: Chelsea Levo announced the Gathering on Main Street, a city wide event to be held on July 11, 2013, from 6:00 p.m. to 10:00 p.m. Julie Lombardi announced that Sherry Bishop has been appointed as the settlement authority in Huntley v. City of Owasso. She also announced that there will be an executive session placed on the June 18, 2013 agenda regarding Williams v. Townsend, et al. Sherry Bishop reviewed the sales tax report. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, INCLUDING MATTERS RELATED TO JOB PERFORMANCE, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (1) Dr. Kelley moved, seconded by Ms. Moberly to enter executive session for the purpose of discussing personnel matters relating to the Office of the City Manager. YEA: Kelley, Moberly, Ross, Bonebrake NAY: Brown Motion carried 4-1 The City Council entered executive session at 8:24 p.m. At 8:48 p.m., the City Council returned from executive session. Owasso City Council/OPWA/OPGA June 11, 2013 ITEM 7: REPORT FROM CITY COUNCILORS Mayor Bonebrake announced that a report on the investigation into the Office of the City Manager will be complete the week of June 17, 2013. ITEM 8: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Ms. Moberly. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5-0 Meeting adjourned at 8:50 p.m. Doug Bonebrake, Mayor/Chairman Ashley Hickman, Minute Clerk 3 Claims List 6/18/2013 Budget Unit Title OPGA Vendor Name JPMORGAN CH Payable Description Payment Amouni ASE BANK WALMART-FOOD BGR DAILY ACCT. REIMB PETTY CASH 83.89 JPMORGAN CHASE BANK ST HENRY-FOOD 1,272.85 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 48.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 627.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 681.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 280.94 JPMORGAN CHASE BANK ACUSHNET-MERCHAND ISE 42.26 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 224.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 852.46 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 222.07 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 38.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 333.35 JPMORGAN CHASE BANK EXECUTIVE COFFEE-BEVERAGE 714.14 JPMORGAN CHASE BANK SYSCO-FOOD 103.89 JPMORGAN CHASE BANK PING-MERCHANDISE 486.88 JPMORGAN CHASE BANK PING-MERCHANDISE 240.05 JPMORGAN CHASE BANK SYSCO-FOOD 546.01 JPMORGAN CHASE BANK SUNDOG-MERCHANDISE 478.63 JPMORGAN CHASE BANK SYSCO-FOOD 912.50 JPMORGAN CHASE BANK SYSCO-FOOD 37.02 JPMORGAN CHASE BANK SYSCO-FOOD 597.84 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 419.64 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 97.54 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 14.04 JPMORGAN CHASE BANK COCA COLA-BEVERAGE 225.89 JPMORGAN CHASE BANK GIRT PLAINS-BEVERAGE 285.59 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 374.31 J PMORGAN CHASE BANK CALLAWAY-MERCHANDISE 107.54 J PMORGAN CHASE BANK CALLAWAY-MERCHANDISE 298.02 J PMORGAN CHASE BANK OAKLEY-MERCHANDISE 996.66 J PMORGAN CHASE BANK WALMART-FOOD 37.54 TOTAL OPGA 5.83 11,687.18 GOLF SHOP OGA, INC HANDICAP SERVICE 260.00 TOTAL GOLF SHOP 260.00 CART OPERATIONS JPMORGAN CHASE BANK JUSTICE GOLF-CART PARTS 428.55 JPMORGAN CHASE BANK LOWES-SEAT REPAIR PARTS 76.13 JPMORGAN CHASE BANK CLUB PRO-CART COOLER 45.00 YAMAHA GOLF CAR COMPANY CART REPAIR 94.10 TOTAL CART OPERATIONS 643.78 COURSE MAINT JPMORGAN CHASE BANK EQUIPMENT ONE-RENTAL 31.00 Page 1 Claims List 6/18/2013 Budget Unit Title OURSE MAINT... Vendor Name AT&T LONG DISTANC Payable Description Payment Amouni E ONEOK, INC OKLAHOMA NATURAL GAS LONG DISTANCE SERVICE NATURAL GAS USAGE 20.24 JPMORGAN CHASE BANK WINFIELD-FUNGICIDE 44.65 JPMORGAN CHASE BANK HD SUPPLY-COUPLING REPAIR 471.38 JPMORGAN CHASE BANK P&K EQUIP-STIHL PARTS 15.62 JPMORGAN CHASE BANK WINFIELD-GROWTH REGULATOR 58.62 AT&T CONSOLIDATED PHONE BILL 283.00 YOCHAM TRUCKING, INC. SAND 79.98 UNIFIRST HOLDINGS LP TOWEL SERVICE 243.72 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.19 UNIFIRST HOLDINGS LP AIR FRESHENER 15.85 UNIFIRST HOLDINGS LP TOWEL SERVICE 2.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.19 UNIFIRST HOLDINGS LP AIR FRESHENER 15.85 JPMORGAN CHASE BANK P&K EQUIPMENT-STARTER 2.00 JPMORGAN CHASE BANK LOWES-PVC FITTING 13.99 JPMORGAN CHASE BANK LOWES-SAFETY GLASSES 6.91 JPMORGAN CHASE BANK LOWES-BATTERIES 47.39 JPMORGAN CHASE BANK EREPLACEMENT-BLOWER PART 1 JPMORGAN CHASE BANK OREILLY-OIL ABSORBENT 77.06 7.06 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 15.87 JPMORGAN CHASE BANK OREILLY-STARTER FLUID 38.50 JPMORGAN CHASE BANK OREILLY-GLOVES 13.16 JPMORGAN CHASE BANK AMERITURF-FERTILIZER 19.99 JPMORGAN CHASE BANK EQUIPMENT ONE-BELT 256.00 TWIN CITIES READY MIX, INC GOLF COURSE PROJECT 66.25 JPMORGAN CHASE BANK LUBER BROS-HYDRAULIC FIT 273.00 JPMORGAN CHASE BANK OREILLY-2 CYCLE OIL 23.96 J PMORGAN CHASE BANK LOWES-LUMBER 26.97 TWIN CITIES READY MIX, INC GOLF COURSE PATH PROJECT 56.13 T WIN CITIES READY MIX, INC GOLF COURSE PATH PROJECT 227.50 AL COURSE MAINT 486.00 FOOD & BEV JPMORGAN CHASE BANK EXECUTIVE COFFEE-SUPPLIES JPMORGAN CHASE BANK SYSCO-SUPPLIES 49.95 JPMORGAN CHASE BANK COCA COLA-SUPPLIES 113.91 JPMORGAN CHASE BANK SYSCO-SUPPLIES 30.00 JPMORGAN CHASE BANK SYSCO-SUPPLIES 133.80 JPMORGAN CHASE BANK SADDORIS-RENTALS 55.66 JPMORGAN CHASE BANK SYSCO-SUPPLIES 563.75 TOTAL FOOD & BEV 187.03 1,134.10 GOLF ADMIN ROTO-ROOTER PLUMBING SERVICE JPMORGAN CHASE BANK 166.10 COURSETRENDS-WEB HOSTING 355.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 7267.861 Page 2 Claims List 6/18/2013 Budget Unit Title Vendor Name Payable Description Payment Amount GOLF ADMIN... AT&T LONG DISTANCE LONG DISTANCE SERVICE MILLERS SUPERIOR ELECTRIC 4929 ICE MACHINE REPAIR 1,320.00 AT&T CONSOLIDATED PHONE BILL JPMORGAN CHASE BANK 303.86 RADIOSHACK-MIC AND CORD 68.24 JPMORGAN CHASE BANK MURPHY-SUPPLIES TOTAL GOLF ADMIN 294.87 2,825.22 FUND GRAND TOTAL DPGA GRAND TOTAL 19,51 $19,516. Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06101/13 Department Payroll Expenses Total Expenses Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration 2,347.23 1,772.55 9,575.14 3,780.37 3,232.22 3,613.31 1,990.24 13,494.32 4,685.48 4,719.72 rUINU I V I HL 20,707.51 28,503.07 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of May 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) May 31, 2013 May 31, 2012 Month Year Percent To -Date To -Date Budget of Budget 59,164 464,069 510,000 90.99% 19,680 137,506 165,000 83.34% (14,659) (106,126) (124,000) 85.59% 17,925 149,226 178,000 83.83% (7,764) (74,972) (87,000) 86.17% 2,013 22,452 18,700 120.06% 76,359 592,154 660,700 89.63% - 250,000 250,000 100.00% 76,359 56,244 11,779 6,830 74,853 842,154 910,700 92.47% 598,092 122,761 142,469 9,180 872,502 668,600 110,200 131,900 89.45% 111.40% 108.01% 910,700 95.81 1,505 (30,348) _ Month Year Percent To -Date To -Date Budget of Beset 60,948 434,322 463,500 93.70% 22,340 133,999 185,000 72.43% (17,414) (102,383) (140,000) 73.13% 19,804 150,419 185,000 81.31% (9,507) (77,153) (72,000) 107.16% 1,463 17,501 39,800 43.97% 77,633 556,705 661,300 84.18% - 3,270 3,600 90.83% 77,633 559,975 664,906- 8-4.22% 63,761 639,119 611,150 104.58% 14,428 141,293 101,160 139.67% 9,996 189,807 128,290 147.95% - 24,224 24,300 99.69% 88,186 994,443 864,900 114.98% (10,552) (434,468) (200,000) V The City Wit au) Limits, TO: The Honorable Chairman and Trustees Owasso Public Golf Authority FROM: Sherry Bishop Assistant City Manager, Administrative Services SUBJECT: Resolution No. 2013-01 FY 2013-2014 Annual Operating Budget DATE: June 14, 2013 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on Tuesday, May 7, 2013. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall and the Owasso Library. In addition, the proposed budget was posted on the City's website. On May 30, 2013, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 4, 2013. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Resolution No. 2013-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. RECOMMENDATION: Staff recommends approval of Resolution No. 2013-01 adopting a Fiscal Year 2013-2014 budget for the OPGA Fund. ATTACHMENT: Resolution No. 2013-01 CITY OF OWASSO, OKLAHOMA OPGA RESOLUTION NO. 2013-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2013- 2014 FOR THE OWASSO PUBLIC GOLF AUTHORITY WHEREAS: The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending June 30, 2014 (FY 2013-2014); and WHEREAS: The budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS: Certain budget filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY: THAT: Total resources available in the amount of $1,015,600 and total departmental appropriations in the amount of $1,015,600 are hereby established as follows: Golf Shop $109 380 Golf Cart Operation , $106 810 Golf Course Maintenance , $482 870 Food and Beverage , $126 070 General and Administrative , $190,470 THAT: The effective date of this Resolution shall be July 1, 2013. APPROVED AND ADOPTED this 18th day of June, 2013 by the Trustees of the Owasso Public Golf Authority. ATTEST: Doug Bonebrake, Chairperson Sherry Bishop, Authority Secretary Approved as to Form: Julie Lombardi, Authority Attorney