HomeMy WebLinkAbout2013.06.18_City Council Agenda_AddendumRficElver)
PUBLIC NOTICE OF AN ADDENDUM TO JUN 2013 r
THE MEETING OF THE city Clark's Once
OWASSO CITY COUNCIL
The Owasso City Council will meet in regular session on Tuesday, June 18, 2013 at 6:30 PM at Old
Central, 109 N. Birch, Owasso, Oklahoma.
Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin
board at 5:00 PM on Monday, June 17, 2013. _ (11*"'Lll J i nn M. Stevens, De ty City Clerk
ADDENDUM
The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday,
June 14, 2013. Items numbered 1-4 shall remain the same. Items number 5-19 shall become
items numbered 6-20. Item number 5 is as follows:
5. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the Office of the City Manager, including
matters related to job performance, such executive session provided for in O.S. 25, Section
307(8)(1)
0 The Citmd~ V
y Wit out Limits.
...removing
obstacles
standing
in the way
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celebrating
their lives.
CONFIDENTIALITY AGREEMENT FOR EXECUTIVE SESSION
This Confidentiality Agreement between the parties signing below establishes
that all information discussed, heard or read in the City Council Executive
Session on June 18, 2013, will not be released, copied, discussed or shared in any
manner with any individual other than the City Council and the members of City
staff present during the Executive Session. Breach of this Confidentiality
Agreement may result in personal liability and potential violation of the
Oklahoma Open Meeting Act.
1 have read the above statement regarding confidentiality and agree to abide
by it to the best of my ability.
Signed on this 18th day of June, 2013
brake, M
harlie Brown, Councilor
Patrick Ross, Councf or
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149 ~,t 9
J ri berly, Councilor
111 N. Main 1 (918) 376-1502
P.O. Box 180 City of Owasso FAX (918) 376-1599
Owasso, Oklahoma 74055 A City Of Character www.cityofowasso.com
OCit y Wi ut Liits.
...removing
obstacles
standing
in the way
of people
celebrating
their lives.
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l 4~ fi
CONFIDENTIALITY AGREEMENT FOR EXECUTIVE SESSION
This Confidentiality Agreement between the parties signing below establishes
that all information discussed, heard or read in the City Council Executive
Session on June 18, 2013, will not be released, copied, discussed or shared in any
manner with any individual other than the City Council and the members of City
staff present during the Executive Session. Breach of this Confidentiality
Agreement may result in personal liability and potential violation of the
Oklahoma Open Meeting Act.
1 have read the above statement regarding confidentiality and agree to abide
by it to the best of my ability.
Signed on this 18th day of June, 2013
Charlie Brown, Councilor
Patrick Ross, Councilor
<2-~' KtAr4k
t) oberly, Councilor
111 N. Main (918) 376-1502
P.O. Box 180 City of Owasso FAX (918) 376-1599
Owasso, Oklahoma 74055 A City Of Character www.cityofowasso.com
PUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO CITY COUNCIL hh~
IJuN 2 7013 U~
TYPE OF MEETING: Regular
DATE: June 18, 2013 City Clerks Office
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, June 14, 2013.
Sherry Bish , City Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Pastor Shaffer of Destiny Life
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes of the June 4, 2013 Regular Meeting and the June 11, 2013 Work
Session
Attachment # 5-A
B. Approval of Claims
Attachment # 5-13
C. Receipt of the Monthly Budget Status Report
Attachment # 5-C
D. Approval of a budget amendment in the General Fund by increasing estimated
revenues and the appropriation for expenditures by $60,000
Attachment #5-D
E. Authorization to discharge fireworks and approval of a public fireworks display to be
conducted on July 3, 2013 free of charge to the public and sponsored by the City of
Owasso in celebration of Independence Day
Attachment #5-E
Owasso City Council
June 18, 2013
Page 2
F. Authorization to discharge fireworks and approval of a public fireworks display to be
conducted on July 3, 2013 free of charge to the public and sponsored by Stone
Canyon in celebration of Independence Day
Attachment #5-F
G. Acceptance of the Federal Hazard Mitigation Grant for $77,943.33 with 75% FEMA
funding and the 25% local match provided by annual INCOG dues; authorization of a
contract for services with INCOG; and authorization to execute the necessary
documents
Attachment #5-G
H. Acceptance of Infrastructure including Street, Sanitary Sewer, and Stormwater
Drainage Systems at Maple Glenn III
Attachment #5-H
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Resolution No. 2013-10 providing for the
adoption of an annual budget for Fiscal Year 2013-2014 for the general fund and other
funds as established by the Owasso City Council; establishing levels of expenditures by
department and establishing budget amendment authority as provided by statute; and
establishing an effective date
Sherry Bishop
Attachment #7
Staff recommends approval of Resolution No. 2013-10.
8. Consideration and appropriate action relating to a contract award for the 2012-2013
Pavement Striping Project
Roger Stevens
Attachment #8
Staff recommends award of the 2012-2013 Pavement Striping Project, including the base
project and the five (5) alternate projects to Road Safe Traffic Systems Inc., Tulsa,
Oklahoma in the amount of $50,702.83 and authorization to execute the necessary
documents.
9. Consideration and appropriate action relating to the approval of Resolution 2013-12,
establishing fees and charges for services provided by the City of Owasso ambulance
service
Chris Garrett
Attachment #9
Staff recommends approval of Resolution No. 2013-12.
Owasso City Council
June 18, 2013
Page 3
10. Consideration and appropriate action International Association of Firefighters (IAFF) Fiscal
Year 2013-14 Contract
Michele Dempster
Attachment #10
Staff recommends approval of the 2013-14 contract between the City of Owasso and the
International Association of Firefighters (IAFF) Local #2789 and authorization to execute the
contract.
11. Consideration and appropriate action relating to a bid award for the CDBG Sidewalk
Project
Dwayne Henderson
Attachment #I 1
Staff recommends contract award of the Base Bid and Additive Alternate for the 2012
CDBG Sidewalk Project to MAC Construction, Incorporated in the amount of $141,420 and
authorization to execute the necessary documents.
12. Consideration and appropriate action relating to a request for City Council confirmation of
the Mayor's appointments to various Boards and Commissions
Mayor Doug Bonebrake
Attachment # 12
13. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney concerning pending litigation as provided for in O.S. 25, Section 307(4)
Julie Lombardi
Attachment # 13
The City Council will meet in executive session with Julie Lombardi, City Attorney regarding
pending litigation.
14. Consideration and appropriate action relating to the approval of Resolution No. 2013-11,
designating the Acting City Manager as the settlement authority representative for the
settlement conference scheduled to be held on June 27, 2013, in the litigation styled,
Williams v. Townsend, et al., and additionally granting full and final settlement authority in
this litigation matter to the Acting City Manager
Julie Lombardi
Attachment # 14
Staff recommends approval of Resolution No. 2013-11.
15. Report from City Manager
16. Report from City Attorney
17. Report from City Councilors
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
19. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 4, 2013
The Owasso City Council met in regular session on Tuesday, June 4, 2013 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, May 31, 2013.
ITEM 1 CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:30 p.m.
ITEM 2 INVOCATION
The invocation was offered by Father Chris Waters of Anglican Church of St. Paul
ITEM 3 FLAG SALUTE
Vice Mayor Kelley led the flag salute
ITEM 4 ROLL CALL
PRESENT ABSENT
Doug Bonebrake, Mayor
Chris Kelley, Vice Mayor
Charlie Brown, Councilor
Patrick Ross, Councilor
Jeri Moberly, Councilor
A quorum was declared present
STAFF
Warren Lehr, Acting City Manager
Julie Lombardi, City Attorney
ITEM 5 PRESENTATION OF THE CHARACTER TRAIT OF JUSTICE
Mike Henry, Character Council Member, presented "Justice," the Character Trait of the Month
for June 2013.
ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL
APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the May 21, 2013 Regular and May 24, 2013 Special
Meetings
B. Approval of Claims
C. Approval of Steve Irby's application for early retirement benefits
D. Approval to declare 1997 Jeep Cherokee as surplus equipment to the needs of
the City of Owasso
Warren Lehr removed Item D from the consent agenda, explaining that the City had
determined another use for the Jeep. Ms. Moberly moved, seconded by Mr. Ross to approve
items A, B, and C of the consent agenda with claims totaling $202,256.50. Also included for
review were the self-insurance claims report and a payroll payment report for 05/18/2013.
Owasso City Council June 4, 2013
YEA: Brown, Ross, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 5-0
ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE
CONSENT AGENDA
No action required
ITEM 8 PUBLIC HEARING: THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING FOR THE
PURPOSE OF RECEIVING COMMENTS AND INPUT REGARDING THE OWASSO FISCAL
YEAR 2013-2014 ANNUAL BUDGET PROPOSAL
Warren Lehr presented the FY 2013-2014 annual budget proposal. Mayor Bonebrake opened
the public hearing at 6:47pm. One citizen spoke in favor of the budget proposal. Mr. Brown
announced his intent to discuss Capital Improvement funding at the June worksession. Mayor
Bonebrake closed the public hearing at 6:51 pm.
ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL TO
PURCHASE POLICE VEHICLE EQUIPMENT
Scott Chambless introduced the item recommending approval of a bid award for the purchase
and installation of police vehicle equipment and lighting in the amount of $26,427 to FLEET
Distributors. After discussion, Mr. Brown moved, seconded by Dr. Kelley to approve the bid
award, as recommended.
YEA: Ross, Kelley, Moberly, Brown, Bonebrake
NAY: None
Motion carried 5-0
ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION PERSONNEL MATTERS RELATING
TO THE OFFICE OF THE CITY ATTORNEY, INCLUDING MATTERS RELATED TO JOB
PERFORMANCE, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307
(B) (1)
Mr. Ross moved, seconded by Mr. Brown to table the item until June 18, 2013.
YEA: Ross, Brown
NAY: Kelley, Moberly, Bonebrake
Motion failed 2-3
Dr. Kelley moved, seconded by Ms. Moberly to enter into Executive Session.
YEA: Moberly, Kelley, Bonebrake
NAY: Ross, Brown
Motion carried 3-2
At 6:55 pm, the City Council entered into Executive Session. At 7:32pm, the City Council
returned to open session.
2
Owasso City Council June 4, 2013
ITEM 1 1 CONSIDERATION AND APPROPRIATE ACTION REGARDING THE PRESENT CITY
ATTORNEY'S FUTURE WITH THE CITY OF OWASSO
Mr. Ross declined to discuss or take action on this item.
ITEM 12 REPORT FROM CITY MANAGER
Roger Stevens presented the Public Works Monthly Status Report.
Larry Langford presented the Youth Sports Contract Update.
ITEM 13 REPORT FROM CITY ATTORNEY
No report
ITEM 14 REPORT FROM CITY COUNCILORS
No report
ITEM 15 NEW BUSINESS
None
ITEM 16 ADJOURNMENT
Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting.
YEA: Ross, Moberly, Kelley, Brown, Bonebrake
NAY: None
Motion carried 5-0 and the meeting was adjourned at 7:50 p.m.
Doug Bonebrake, Mayor
Juliann Stevens, Minute Clerk
3
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, June] 1, 2013
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, June 11, 2013 in the Council Chambers at Old Central, 109
N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at 6:00 PM on Friday, June 7, 2013 and Addendum posted on Monday, June 10, 2013 at
5:00 PM.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:02 p.m.
PRESENT ABSENT
Doug Bonebrake, Mayor/Chairman
Chris Kelley Vice Mayor/Vice Chairman
Jeri Moberly, Councilor/Trustee
Patrick Ross, Councilor/Trustee
Charlie Brown Councilor/Trustee
A quorum was declared present
ITEM 2: DISCUSSION RELATING TO THE EXPECTATIONS FOR THE EMPLOYEES THAT COUNCIL
OVERSEES REGARDING DISCLOSURE OF ANY SIGNIFICANT PERSONAL OBLIGATIONS
INCURRED BY SUCH EMPLOYEE WITH ANY ENTITY OR BUSINESS THAT DOES BUSINESS WITH
THE CITY OR THAT HAS BUSINESS PENDING WITH THE CITY
Councilor Charlie Brown presented a proposal for a financial disclosure policy for city staff,
discussion was held.
ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. FY 2013 Budget Amendments
B. Hazardous Mitigation Grant
Sherry Bishop presented item A, FY 2013 Budget Amendments, and discussion was held. It was
further explained that this item will be placed on the June 18, 2013 agenda.
Larry White presented item B, Hazardous Mitigation Grant, and discussion was held. It was further
explained that this item will be placed on the June 18, 2013 agenda.
Mayor Bonebrake called a recess at 7:19 and the meeting resumed at 7:23.
ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. CDBG - Sidewalk Projects Bid
Roger Stevens presented item A, CDBG - Sidewalk Projects Bid, and discussion was held. It was
further explained that this item will be placed on the June 18, 2013 agenda.
Owasso City Council/OPWA/OPGA June 11, 2013
ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. Boards and Committee Appointments
B. Review Private Detention Pond Policy Relating to the Silver Creek
Detention Facility
C. FY 2014 Proposed Budget
D. City Manager Report
Gathering on Main Street
Settlement Conference: Huntley v. City of Owasso
Settlement Conference: Williams v. Townsend, et al.
Sales Tax Report
Mayor Bonebrake presented item A, Boards and Committee Appointments, and discussion was
held.
Roger Stevens presented item B, Review Private Detention Pond Policy Relating to the Silver
Creek Detention Facility, and discussion was held.
Warren Lehr presented item C, FY 2014 Proposed Budget, and discussion was held. It was further
explained that this item will be placed on the June 18, 2013 agenda.
Under the City Manager's Report:
Chelsea Levo announced the Gathering on Main Street, a city wide event to be held on July 11,
2013, from 6:00 p.m. to 10:00 p.m.
Julie Lombardi announced that Sherry Bishop has been appointed as the settlement authority in
Huntley v. City of Owasso. She also announced that there will be an executive session placed
on the June 18, 2013 agenda regarding Williams v. Townsend, et al.
Sherry Bishop reviewed the sales tax report.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING
TO THE OFFICE OF THE CITY MANAGER, INCLUDING MATTERS RELATED TO JOB
PERFORMANCE, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (1)
Dr. Kelley moved, seconded by Ms. Moberly to enter executive session for the purpose of
discussing personnel matters relating to the Office of the City Manager.
YEA: Kelley, Moberly, Ross, Bonebrake
NAY: Brown
Motion carried 4-1
The City Council entered executive session at 8:24 p.m. At 8:48 p.m., the City Council returned
from executive session.
2
Owasso City Council/OPWA/OPGA June 11, 2013
ITEM 7: REPORT FROM CITY COUNCILORS
Mayor Bonebrake announced that a report on the investigation into the Office of the City
Manager will be complete the week of June 17, 2013.
ITEM 8: ADJOURNMENT
Mr. Ross moved for adjournment, seconded by Ms. Moberly.
YEA: Brown, Ross, Kelley, Moberly, Bonebrake
NAY: None
Motion carried 5-0
Meeting adjourned at 8:50 p.m.
Doug Bonebrake, Mayor/Chairman
Ashley Hickman, Minute Clerk
3
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
TREASURER PETTY CASH
CC REFUND/LEWIS
50.00
TREASURER PETTY CASH
CC REFUND/RUSH
50.00
TREASURER PETTY CASH
CC REFUNDM/HITE
50.00
TREASURER PETTY CASH
CC REFUND/JOHNSON
100.00
TREASURER PETTY CASH
CC REFUND/SHADRICK
50.00
AEP/PSO
STREET LIGHTS
15.06
TREASURER PETTY CASH
CC REFUND/WHITWORTH
50.00
TOTAL GENERAL 365.06
MUNICIPAL COURT
CHARLES N. ROMANS
BAILIFF SERVICES
350.00
YOUTH SERVICES OF TULSA
YOUTH SERVICES
3,750.00
JPMORGAN CHASE BANK
PIKEPASS-FEES
2.80
JPMORGAN CHASE BANK
LODGING EXPENSE-JACKSON
180.16
TOTAL MUNICIPAL COURT 4,282.96
MANAGERIAL
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
41.66
JPMORGAN CHASE BANK
SAMS-SUPPLIES
25.50
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
98.99
JPMORGAN CHASE BANK
SAMS-SUPPLIES
9.28
JPMORGAN CHASE BANK
PIKEPASS-FEES
10.40
TOTAL MANAGERIAL 197.03
FINANCE
JPMORGAN CHASE BANK
ADMIRAL EXP-SUPPLIES
49.91
JPMORGAN CHASE BANK
ADMIRAL EXP-SUPPLIES
4.50
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
29.13
JPMORGAN CHASE BANK
OFFICE DEPOT-ENVELOPES
53.50
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
10.70
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
33.33
TOTAL FINANCE 181.07
HUMAN RESOURCES
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
6.64
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
13.39
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
14.35
JPMORGAN CHASE BANK
DALLAS MORNING NEW-AD
369.00
JPMORGAN CHASE BANK
MEETING EXPENSE
11.89
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
34.99
JPMORGAN CHASE BANK
ADMIRAL EXPRESS-RETURN
-15.36
JPMORGAN CHASE BANK
ADMIRAL EXP-SUPPLIES
16.64
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS FOR NEW
383.80
JPMORGAN CHASE BANK
INDEED-ADVERTISING
25.08
JPMORGAN CHASE BANK
CHAR FIRST-INITIATIVE
23.88
RICH & CARTMILL, INC
NOTARY BOND A. HICKMAN
30.00
Page 1
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
TOTAL HUMAN RESOURCES 914.30
GENERAL GOVERNMENT
AT&T
CONSOLIDATED PHONE BILL
768.47
HEARTLAND CONSULTING, INC
CONSULTING SERVICES FY13
10,500.00
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
250.01
TULSA COFFEE SERVICE INC
COFFEE SERVICE
53.89
COMMUNITY PUBLISHERS INC
PUBLISH NOTICES
104.30
TULSA COUNTY CLERK
FILING FEES
13.00
RICOH USA, INC.
COPIER SERVICE
199.49
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
255.80
JPMORGAN CHASE BANK
ADMIRAL EXP-SUPPLIES
29.99
JPMORGAN CHASE BANK
SAMS-SUPPLIES
11.28
JPMORGAN CHASE BANK
AMER WASTE-REFUSE SERV
139.97
TOTAL GENERAL GOVERNMENT 12,326.20
COMMUNITY DEVELOPMENT
TREASURER PETTY CASH
PARKING FEE
15.00
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
150.00
VERIZON WIRELESS
WIRELESS CONNECTION
76.02
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
78.09
JPMORGAN CHASE BANK
APA-ANNUAL DUES
305.00
JPMORGAN CHASE BANK
SPEEDTECH-SAFETY LIGHTING
328.57
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
436.94
CITY GARAGE
VEHICLE PARTS - MAY, 2013
650.14
JPMORGAN CHASE BANK
PLANNING COMM MTG EXPENSE
109.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
JOHNNY-WAYNE MCKNIGHT
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
TREASURER PETTY CASH
LICENSE RENEWAL
70.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
REMOVAL OF TRASH
150.00
TULSA COUNTY INFORMATION TECH DEPT
TULSA COUNTY LAND RECORDS
30.00
SAV-ON PRINTING & SIGNS LLC
BUSINESS CARDS
60.00
TOTAL COMMUNITY DEVELOPMENT 3,958.76
ENGINEERING
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
21.36
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
21.36
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
67.64
CITY GARAGE
VEHICLE PARTS - MAY, 2013
23.82
Page 2
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
ENGINEERING...
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
329.38
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
191.66
FRED RICHARDS
UNIFORM T-SHIRTS
116.00
TOTAL ENGINEERING 809.23
INFORMATION TECHNOLOGY
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
66.66
VERIZON WIRELESS
WIRELESS CONNECTION
146.44
JPMORGAN CHASE BANK
ISSUU-ONLINE PUBLICATION
228.00
JPMORGAN CHASE BANK
CLIPART-SUBSCRIPTION
139.95
JPMORGAN CHASE BANK
COX-CITY INTERNET
1,550.00
TOTAL INFORMATION TECHNOLOGY 2,131.05
SUPPORT SERVICES
JPMORGAN CHASE BANK
RADIOSHACK-SUPPLIES
21.98
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
275.55
CITY GARAGE
VEHICLE PARTS - MAY, 2013
18.47
JPMORGAN CHASE BANK
SAMS-SUPPLIES
366.56
JPMORGAN CHASE BANK
SAMS-SUPPLIES
20.94
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
JPMORGAN CHASE BANK
LOWES-DRILL BIT
3.68
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
166.66
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM - MAY
990.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
17.27
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
5.66
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
80.26
FALCON AUDIO VIDEO, INC
OC BLDG AUDIO EQUIPMENT
853.41
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
17.27
JPMORGAN CHASE BANK
SCHINDLER-ELEVATOR MAINT
880.23
JPMORGAN CHASE BANK
LIBERTY FLAGS-FLAGS
30.60
AT&T
CONSOLIDATED PHONE BILL
73.81
TOTAL SUPPORT SERVICES 3,860.36
CEMETERY
JPMORGAN CHASE BANK
WINFIELD-VEG CONTROL
1,389.28
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
34.39
JPMORGAN CHASE BANK
BROWN FARMS-SOD
75.00
JPMORGAN CHASE BANK
ATWOODS-TRASH BAGS
14.99
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
68.60
JPMORGAN CHASE BANK
ATWOODS-TRASH BAGS
14.99
TOTAL CEMETERY 1,597.25
POLICE SERVICES
JPMORGAN CHASE BANK
ALL BATTERY-BATTERIES
87.90
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
40.64
JPMORGAN CHASE BANK
LODGING EXPENSE-JONES
442.75
OKLAHOMA STATE FRATERNAL ORDER
TRAVEL EXPENSES
1,140.40
Page 3
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
POLICE SERVICES...
CITY GARAGE
VEHICLE PARTS - MAY, 2013
3,622.07
JPMORGAN CHASE BANK
ADMIRAL EXP-SUPPLIES
82.95
JPMORGAN CHASE BANK
MARLOW WHITE-UNIFORMS
531.25
JPMORGAN CHASE BANK
TRACTOR SUPPLY-SEALANT
219.89
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
4,833.33
JPMORGAN CHASE BANK
LOWES-ANCHOR BOLTS
8.12
JPMORGAN CHASE BANK
USPS-MAILING COSTS
26.80
JPMORGAN CHASE BANK
OFFICE DEPOT-CD'S/DVS'S
90.17
TREASURER PETTY CASH
FUEL
50.92
TREASURER PETTY CASH
FUEL
55.41
TREASURER PETTY CASH
FUEL
52.00
VERIZON WIRELESS
WIRELESS CONNECTION
424.77
TREASURER PETTY CASH
UNIFORM/PAPPALARDO
49.95
JPMORGAN CHASE BANK
STD SUPPLY-FIREARM SUPPLY
51.84
JPMORGAN CHASE BANK
SAV ON-PD BROCHURES
240.00
AT&T
CONSOLIDATED PHONE BILL
486.45
JPMORGAN CHASE BANK
OWASSO FITNESS-GYM USE
75.00
JPMORGAN CHASE BANK
SAMS-SUPPLIES
43.52
JPMORGAN CHASE BANK
OFFICE DEPOT-DESK
359.98
JPMORGAN CHASE BANK
OFFICE DEPOT-DESK
359.98
JPMORGAN CHASE BANK
BASS PRO-NAVIGATION SYS
119.99
JPMORGAN CHASE BANK
ACADEMY-SHOTGUN
189.99
JPMORGAN CHASE BANK
ACADEMY-SHOTGUN
189.99
JPMORGAN CHASE BANK
BIGFOOT PRINTS-UNIFORMS
150.00
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
250.01
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
12,718.41
POLICE PETTY CASH
REIMB POLICE PETTY CASH
42.12
POLICE PETTY CASH
REIMB POLICE PETTY CASH
4.01
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
130.68
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
76.99
JPMORGAN CHASE BANK
SKYADD-PORTABLE RESTROOM
168.16
JPMORGAN CHASE BANK
LOWES-COAX CABLE ENDS
15.82
JPMORGAN CHASE BANK
ROADSAFE-TRAFFIC CONES
1,236.00
JPMORGAN CHASE BANK
TURNKEY-LAPTOP PLATES
132.10
JPMORGAN CHASE BANK
DELL-PRINTER TONER
210.88
JPMORGAN CHASE BANK
AMAZON-JUDO BOOKS
95.84
JPMORGAN CHASE BANK
SPECIAL OPS-UNIFORMS
99.99
JPMORGAN CHASE BANK
SPECIAL OPS-UNIFORMS
155.98
JPMORGAN CHASE BANK
SPECIAL OPS-UNIFORM ITEMS
167.92
JPMORGAN CHASE BANK
BROWN ELLS-FIREARM SUPPLIE
266.55
JPMORGAN CHASE BANK
LODGING EXPENSE
269.97
JPMORGAN CHASE BANK
ANIXTER-REPAIR SUPPLIES
103.14
POLICE PETTY CASH
REIMB POLICE PETTY CASH
9.00
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FYI 3
154.00
JA CAPITAL, LLC
COPIER LEASE PYMTS
100.00
Page 4
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE SERVICES...
JA CAPITAL, LLC
COPIER LEASE PYMTS
100.00
JA CAPITAL, LLC
COPIER LEASE PYMTS
100.00
JA CAPITAL, LLC
COPIER LEASE PYMTS
100.00
JA CAPITAL, LLC
COPIER LEASE PYMTS
100.00
TOTAL POLICE SERVICES 30,833.63
POLICE COMMUNICATIONS
M & M MICRO SYSTEMS INC
PHASE 1 COPLOGIC INTEGRAT
3,000.00
JPMORGAN CHASE BANK
SCHOOL HEALTH-KEYBOARD
72.82
JPMORGAN CHASE BANK
BOB BARKER-NON-SLIP MATS
282.88
JPMORGAN CHASE BANK
WALMART-PRISONER BOARD
161.85
JPMORGAN CHASE BANK
BOB BARKER-SHOWER KITS
179.87
JPMORGAN CHASE BANK
SAMS-SUPPLIES
194.50
JPMORGAN CHASE BANK
WALMART-PRISONER BOARD
107.72
TREASURER PETTY CASH
NOTARY/ROSS
10.00
JPMORGAN CHASE BANK
SAMS-SUPPLIES
31.92
TOTAL POLICE COMMUNICATIONS 4,041.56
ANIMAL CONTROL
JPMORGAN CHASE BANK
LOWES-SUPPLIES
60.26
CITY GARAGE
VEHICLE PARTS - MAY, 2013
12.99
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
259.70
VERIZON WIRELESS
WIRELESS CONNECTION
76.02
JPMORGAN CHASE BANK
LOWES-SUPPLIES
34.96
JPMORGAN CHASE BANK
LOWES-REPAIR SUPPLIES
20.04
JPMORGAN CHASE BANK
VET MEDICAL-LICENSE
42.75
JPMORGAN CHASE BANK
VET MEDICAL-LICENSE
42.75
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
166.66
JPMORGAN CHASE BANK
WALMART-AC SUPPLIES
36.20
JPMORGAN CHASE BANK
WESTERN ENGRAVERS-SUPPLIE
141.33
AT&T
CONSOLIDATED PHONE BILL
78.71
JPMORGAN CHASE BANK
HOBBY LOBBY-SUPPLIES
7.78
JPMORGAN CHASE BANK
COMPANIONS FOREVER-CREMAT
375.00
JPMORGAN CHASE BANK
HILLS-ANIMAL SUPPLIES
73.67
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
16.41
JPMORGAN CHASE BANK
DELL-PRINTER TONER
87.99
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
39.17
JPMORGAN CHASE BANK
MEDVET-SURGICAL SUPPLIES
92.29
TOTAL ANIMAL CONTROL 1,664.68
FIRE SERVICES
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
561.89
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.98
JPMORGAN CHASE BANK
LODGING EXPENSE
243.00
JPMORGAN CHASE BANK
SHELL OIL-2 CYCLE OIL
9.83
JPMORGAN CHASE BANK
P&K EQUIP-WEEDEATER PART
27.99
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
157.95
Page 5
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
THOMAS A. GAINES
FIRE TRUCK PUMP TESTING
1,116.00
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
12312
AT&T
CONSOLIDATED PHONE BILL
413.81
JPMORGAN CHASE BANK
TRAVEL EXPENSE-NICHOLSON
7.19
JPMORGAN CHASE BANK
OFFICE DEPOT-CHAIR
101.99
JPMORGAN CHASE BANK
OFFICE DEPOT-CHAIR
169.99
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.25
JARROD LINTHICUM
TUITION REIMBURSEMENT
792.20
JOHNNY SMITH
TUITION REIMBURSEMENT
451.50
JPMORGAN CHASE BANK
SAMS-SUPPLIES
22.36
JPMORGAN CHASE BANK
PIKEPASS-FEES
22.35
JPMORGAN CHASE BANK
LOWES-TAPE
3.98
JPMORGAN CHASE BANK
LOCKE-SHOWER VALVE
47.23
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
1,166.66
VERIZON WIRELESS
WIRELESS CONNECTION
152.04
TREASURER PETTY CASH
TURNPIKE FEE
4.00
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
3,218.02
CITY GARAGE
VEHICLE PARTS - MAY, 2013
2,997.78
JPMORGAN CHASE BANK
ADMIRAL EXP-SUPPLIES
163.96
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
90.96
TOTAL FIRE SERVICES 12,084.03
EMERGENCY PREPAREDNES
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
21.51
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
21.95
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL-STORM SIREN
21.59
AT&T
CONSOLIDATED PHONE BILL
40.74
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
10.92
TOTAL EMERGENCY PREPAREDNESS 154.72
STREETS
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
102.48
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
45.08
JPMORGAN CHASE BANK
NAPA PUB-TRAINING VIDEO
46.69
JPMORGAN CHASE BANK
TRANSCO-PPE
6.08
JPMORGAN CHASE BANK
TRAFFIC CONTROLS-CONTROLS
4,394.00
JPMORGAN CHASE BANK
PIKEPASS-FEES
5.70
AEP/PSO
STREET LIGHTS
5,645.32
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
1,166.66
SIGNALTEK INC
MAY MAINT/JUNE RETAINER
2,484.00
FRED RICHARDS
UNIFORM T-SHIRTS
258.75
JPMORGAN CHASE BANK
ROADSAFE-BARRICADES
7,431.25
TULSA WORLD
STRIPING BID ADVERTISING
306.84
PINKLEY SALES
COUNTDOWN PEDS MODULE
4,424.00
JPMORGAN CHASE BANK
P&K EQUIP-SPARE KEYS
8.05
JPMORGAN CHASE BANK
HOME DEPOT-LOCK
13.96
Page 6
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STREETS...
AEP/PSO
ELECTRIC USE
59.07
JPMORGAN CHASE BANK
AMER PUB WORKS-MATERIALS
286.00
JPMORGAN CHASE BANK
LOWES-PAINT SUPPLIES
19.29
CITY GARAGE
VEHICLE PARTS - MAY, 2013
16.20
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
1,270.40
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
47.03
PINKLEY SALES
TRAFFIC CONTROLLER
2,934.00
VULCAN, INC.
SIGN DATING DECALS
450.00
TULSA COUNTY BOCC
MISC. SIGNS
30.50
JPMORGAN CHASE BANK
MAIL THIS-SHIPPING
31.72
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
TOTAL STREETS
32,996.07
STORMWATER
JPMORGAN CHASE BANK
LOWES-TRAILER LOCKS
27.94
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
31.11
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
1,208.05
CITY GARAGE
VEHICLE PARTS - MAY, 2013
734.46
JPMORGAN CHASE BANK
OREILLY-PLUGS/OIL
28.00
JPMORGAN CHASE BANK
QUALITY TIRE-TIRE
134.00
JPMORGAN CHASE BANK
LOWES-RAKES
45.96
JPMORGAN CHASE BANK
ROADSAFE-BARRICADES
1,357.50
FRED RICHARDS
UNIFORM T-SHIRTS
238.75
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
1,166.66
JPMORGAN CHASE BANK
ALL BATTERY-MOWER BATTERY
60.00
JPMORGAN CHASE BANK
ALL BATTERY-BATTERIES
10.14
JPMORGAN CHASE BANK
SCIECA-REGISTRATION FEE
350.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
150.00
JPMORGAN CHASE BANK
TRANSCO-PPE
6.08
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
31.11
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - MAY,
81.03
TOTAL STORMWATER
5,698.80
PARKS
TREASURER PETTY CASH
MILEAGE REIMB/LANGFORD
305.10
AT&T
CONSOLIDATED PHONE BILL
257.57
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
11.71
JPMORGAN CHASE BANK
LOWES-REPAIR PARTS
27.81
JPMORGAN CHASE BANK
LOWES-WEED SPRAY
24.97
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
8.95
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
8.95
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
8.95
FREDRICK COSTIN JR
MOWING AT VETERANS PARK
110.00
FREDRICK COSTIN JR
MOWING AT RAYOLA PARK
344.00
FREDRICK COSTIN JR
MOWING AT SKATE PARK
120.00
Page 7
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
PARKS...
MILES J. MARLAR
TUITION REIMBURSEMENT
1,125.00
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE AT CENTENNI
162.50
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
333.33
JPMORGAN CHASE BANK
ATWOODS-SUPPLIES
19.98
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
JPMORGAN CHASE BANK
ADVANCE AUTO-PARTS
9.99
JPMORGAN CHASE BANK
P&K EQUIPMENT-PARTS
110.31
JPMORGAN CHASE BANK
MURRY WOMBLE-DOOR LOCK
147.00
JPMORGAN CHASE BANK
ADVANCE AUTO-PARTS
9.99
CITY GARAGE
VEHICLE PARTS - MAY, 2013
2,579.92
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
739.04
JPMORGAN CHASE BANK
P&K EQUIPMENT-HANDLE
13.00
JPMORGAN CHASE BANK
P&K EQUIP-CHAIN SAW PARTS
72.87
TOTAL PARKS
6,588.95
COMMUNITY CENTER
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
117.44
AT&T
CONSOLIDATED PHONE BILL
179.45
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
249.45
JPMORGAN CHASE BANK
JOHNSTONE-CONDENSOR BELT
6.18
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
50.00
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
62.57
TOTAL COMMUNITY CENTER
665.09
HISTORICAL MUSEUM
AT&T
CONSOLIDATED PHONE BILL
24.73
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
38.16
TOTAL HISTORICAL MUSEUM
62.89
ECONOMIC DEV
JPMORGAN CHASE BANK
WEBSCRIBBLE-HOSTING
19.99
VERIZON WIRELESS
WIRELESS CONNECTION
38.01
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
50.00
TOTAL ECONOMIC DEV
108.00
FUND GRAND TOTAL 125,521.6
AMBULANCE SERVICE
DEPARTMENT OF VETERANS AFFAIRS
AMBULANCE REFUND
298.25
RONALD WILLIAMS
AMBULANCE REFUND
78.55
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
119.22
TOTAL AMBULANCE SERVICE
496.02
AMBULANCE
JPMORGAN CHASE BANK
JIM GLOVER CHEV-PARTS
1,445.12
VERIZON WIRELESS
WIRELESS CONNECTION
184.45
TREASURER PETTY CASH
LICENSE RENEWAL FEE
100.00
J
PMORGAN CHASE BANK
BOUND TREE-SUPPLIES
77.28
Page 8
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
AMBULANCE...
FLEETCOR TECHNOLOGIES
FUELMAN PURCHASES - MAY,
2,061.60
CITY GARAGE
VEHICLE PARTS - MAY, 2013
663.35
JPMORGAN CHASE BANK
KEN KOOL-AC REPAIR
761.13
CITY GARAGE
LABOR/OVERHEAD CHGS - MAY
1,250.00
JPMORGAN CHASE BANK
FULLERTON-OXYGEN
38.10
TOTAL AMBULANCE
6,581.03
FUND GRAND TOTAL 7,077.0
E911 COMMUNICATIONS
AT&T
E911 MAPPING FEE - JUNE
355.35
AT&T
CONSOLIDATED PHONE BILL
316.43
JPMORGAN CHASE BANK
TOTAL RADIO-MO MAINT FEE
285.00
TOTAL E911 COMMUNICATIONS
956.78
FUND GRAND TOTAL 956.7
STRONG NEIGHBORHOODS JPMORGAN CHASE BANK SAV ON-OSNI BROCHURES 240.00
TOTAL STRONG NEIGHBORHOODS
240.00
FUND GRAND TOTAL 240.0
STORMWATER - STORMWATI
JPMORGAN CHASE BANK
WINFIELD-VEG CONTROL
10,561.28
JPMORGAN CHASE BANK
BENMEDS-EQUIPMENT
820.55
MESHEK & ASSOCIATES, P.L.C.
INSPECTION SERVICES
2,957.21
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
3,240.41
JPMORGAN CHASE BANK
DICA MARKETING-COVER MATS
5,562.00
TOTAL STORMWATER - STORMWATER
23,141.45
3 LAKES DRAINAGE CHANNE TRI-STAR CONSTRUCTION, LLC CONSTRUCTION SERVICES 198,318.44
TOTAL 3 LAKES DRAINAGE CHANNEL
198,318.44
FUND GRAND TOTAL 221,459.8
PUBLIC SAFETY - POLICE STANDARD BUILDERS SUPPLY OF TULSA FIRING RANGE COVER 5,718.00
TOTAL PUBLIC SAFETY - POLICE
5,718.00
FUND GRAND TOTAL 5,718.0
CDBG GRANT - CDBG 12 JPMORGAN CHASE BANK TULSA WORLD-ADVERTISING 381.52
TOTAL CDBG GRANT - CDBG 12
381.52
Page 9
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FUND GRAND TOTAL 381.5
CI - POLICE BLDG WILSON ESTES POLICE ARCHITECTS, PA ARCHITECT CONTRACT 5,495.85
TOTAL CI -POLICE BLDG
5,495.85
CI - STREET REHAB FY13 TRI-STAR CONSTRUCTION, LLC FY 13 STREET REHABILITATI 187,237.24
TOTAL CI -STREET REHAB FY13
187,237.24
CI - ELM CREEK PARK IMPACT ENGINEERING & PLANNING, PLC ENIGINEERING-ELM CREEK 4,516.63
TOTAL CI - ELM CREEK PARK
4,516.63
FUND GRAND TOTAL 197,249.7
CITY GARAGE
JPMORGAN CHASE BANK
BUMPER TO BUMPER-BRAKES
215.78
JPMORGAN CHASE BANK
GELLCO-BOOTS
135.00
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
565.71
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
99.99
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
272.73
JPMORGAN CHASE BANK
UNITED FORD-PARTS
454.93
JPMORGAN CHASE BANK
FRONTIER INT'L-RETURN
-1,079.50
JPMORGAN CHASE BANK
FRONTIER INT'L-CORE CREDI
-80.00
AT&T
CONSOLIDATED PHONE BILL
78.72
JPMORGAN CHASE BANK
FLEET DISTRIB-STROBE LGHT
118.20
GIL SAURER DBA PHOENIX RECYCLING
RECYCLING OF USED OIL FIL
35.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
113.90
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
25.35
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
31.71
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
31.71
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
35.88
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
13.74
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
4.98
JPMORGAN CHASE BANK
B&M OIL-PARTS RESALE
465.10
JPMORGAN CHASE BANK
YELLOWHOUSE-REPAIRS
406.42
JPMORGAN CHASE BANK
ALL BATTERY-BATTERIES
9.99
JPMORGAN CHASE BANK
FRONTIER INTL-BRAKE DRUMS
1,079.50
JPMORGAN CHASE BANK
FRONTIER INTL-BRAKE SHOES
253.14
JPMORGAN CHASE BANK
FASTENAL-PARTS RESALE
8.40
TOTAL CITY GARAGE
3,296.38
FUND GRAND TOTAL 3,296.3
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
Page 10
Claims List
6/18/2013
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
WORKERS' COMP SELF-INS...
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
TOTAL WORKERS' COMP SELF-INS
2,516.00
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
672.95
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
3,243.51
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
2,515.35
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
99927
UNITED SAFETY & CLAIMS INC
TPA ADMIN FEES FOR WRKRS
1,658.33
TOTAL WORKERS' COMP SELF-INS
9,089.41
FUND GRAND TOTAL 11,605.41
CITY GRAND TOTAL $573,506.44
Page 11
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6118/13
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
AMOUNT
42,773.88
47,055.58
40,616.39
47, 012.12
16, 546.50
23,733.00
217,737.47
6,053.30
4,390.24
2,283.02
12,726.56
VSP ADMIN FEES 1,324.53
VISION DEPT TOTAL 1,324.53
HEALTHCARE SELF INSURANCE FUND TOTAL
231,788.56
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/01/13
Department
Payroll Expenses
Total Expenses
Municipal Court
4,682.31
6,714.21
Managerial
19,644.46
27,498.08
Finance
11,648.59
18,399.71
Human Resources
6,378.48
10,519.91
Community Development
11,804.17
17,985.63
Engineering
16, 569.82
24, 872.09
Information Systems
9,827.73
15,254.59
Support Services
6,974.34
10,395.38
Police
150, 504.58
209, 336.65
Central Dispatch
21,156.60
32,052.59
Animal Control
2,314.40
3,756.28
Fire
96, 662.94
142, 375.19
Fire-Safer Grant
10,880.36
16,181.79
Fire-Firefighters Training Grant
Emergency Preparedness
2,930.11
3,889.18
Streets
6,809.70
12, 099.86
Stormwater/ROW Maint.
5,640.66
8,651.42
Park Maintenance
8,569.35
12,676.57
Community-Senior Center
2,944.70
4,129.40
Historical Museum
554.40
622.47
Economic Development
2,874.92
3,804.34
General Fund Total 399,372.62 581,215.34
Garage Fund Total 4,223.60 7,005.32
Ambulance Fund Total 25,962.37 38,321.58
Emergency 911 Fund Total
Stormwater Fund 27 Total
Worker's Compensation Total 1,271.52 1,529.53
Strong Neighborhoods 2,740.31 4,148.50
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2012-2013
Statement of Revenues & Expenditures
As of May 31, 2013
MONTH
YEAR
PERCENT
TO-DATE
TO-DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 1,838,673
$ 19,072,356
$ 20,837,000
91.53%
Licenses & permits
15,240
215,882
219,100
98.53%
Intergovernmental
144,069
1,246,264
2,030,322
61.38%
Charges for services
34,263
459,280
498,300
92.17%
Fines & forfeits
57,488
575,607
834,472
68.98%
Other
2,920
160,138
120,125
133.31%
TOTAL REVENUES
2,092,654
21,729,527
24,539,319
88.55%
EXPENDITURES:
Personal services
1,055,604
12,192,142
13,784,400
88.45%
Materials & supplies
66,965
626,172
768,756
81.45%
Other services
127,263
1,421,187
1,757,266
80.87%
Capital outlay
28,002
545,515
1,441,001
37.86%
TOTAL EXPENDITURES
1,277,833
14,785,015
17,751,423
83.29%
REVENUES OVER EXPENDITURES
814,821
6,944,512
6,787,896
102.31%
TRANSFERS IN (OUT):
Transfers in
1,013,993
11,249,870
12,336,000
91.20%
Transfers out
(1,629,482)
(17,774,553)
(19,375,000)
91.74%
TOTAL TRANSFERS
(615,490)
(6,524,683)
(7,039,000)
92.69%
NET CHANGE IN FUND BALANCE
199,331
419,829
(251,104)
FUND BALANCE (GAAP Basis)
Beginning Balance
3,711,784
Ending Balance
$ 4,131,613
FUND BALANCE (Budgetary Basis)
Beginning Balance
2,028,564
2,028,564
Ending Balance
$ 2,448,393
$ 1,777,460
nTheity Witt Lirnits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones
Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 14, 2013
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. A
supplement or increase in total appropriations in a fund requires City Council approval.
The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a
copy to the City as beneficiary of the trust. However, there are no further requirements such as a
legal restriction on spending.
Staff is requesting City Council consideration of budget amendments in the following funds:
General Fund and OPWA
Sales Tax Revenue and Transfer
Under the pledged revenue requirements of the OPWA bond indentures, the City
transfers all of its sales tax collections to the OPWA Sales Tax Fund. The OPWA then
transfers two cents of the sales tax, less payback agreements, back to the General Fund
and transfers one cent of the sales tax, less debt service, to the Capital Improvements
Fund.
The sales tax collections for the year total $19,168,431 which is more than the budgeted
revenue. Due to the excess sales tax revenue in the General Fund, the sales tax transfers
to and from the OPWA Sales Tax Fund will exceed budget. Budget amendments in the
amount of $60,000 are requested to allow for the transfer of those unexpected revenues
and to ensure compliance with the voter-approved sales tax ordinance.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the General Fund increasing estimated
revenue and increasing the appropriation for expenditures by $60,000,
Aso
O~TI, ity it out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Request for Authorization to Discharge Fireworks
DATE: June 14, 2013
BACKGROUND:
A City of Owasso sponsored fireworks display is planned to be conducted on the evening of
Wednesday, July 3, 2012. City Code requires approval from the City Council for any public
display of fireworks within the city celebrating Independence Day. A copy of that section of the
City Code as it relates to fireworks displays is attached for your information and review.
Representatives of both the Fire and Police Departments have been consulted in order to
coordinate the event and ensure public safety issues are being adequately addressed.
The City sponsored celebration will be limited to the fireworks show. Imperial Fireworks Company
will once again present the fireworks display. The display will be open to the public and will
discharges from the Greens of Owasso Golf Course. Display will begin at approximately 9:00 PM.
RECOMMENDATION:
Staff recommends authorization to discharge fireworks and approval of a public fireworks
display to be conducted on July 3, 2012 free of charge to the public and sponsored by the City
of Owasso in celebration of Independence Day.
ATTACHMENT:
A. Imperial Fireworks Company Certificate of Liability Insurance
/,*C"Rb
CERTIFICATE OF LIABILITY INSURANCE
DATE (?,I%0DNYYyj
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELL?i,'4f, THIS CERTIFICATE OF INSURANCE DUES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S;I, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED. the policy(;ies) InUSt he endolsed, If SUBROOGATH)N IS WAIVED, subject to
the terms and Conditions of the policy. certain policies may require all endtarserflent. A statement on this. Certificate does not confer rights to the
certificate holder in lied Of such endorsernentis}•
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FIREOK-IRKS DISPLAY CRATE 7131113 RAIN DATE: NEXT CLEAR NIGHT
LOCATIONI 13684 EAST 84TH STREET NORTH-OVVASSG GOLF AND ATHETIC CLUB
ADDITIONAL INSURED AS RESPECTS TO THE NAMED INSLIRED ONLY: LINDSE'Y PROPERTIES, LIN'DSEY PJANAGELIENT AND ALL
OTHER ENTIES, OV YASSO GOLF AND ATHELTICS, THE GREENS OF OVfASSO, PHASE 2. A LIN11TED PARTNERSHIP, THE GREENS
AT CANAESStd. PHASE 3. A WAITED PARTNERSHIP
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SHOULD ANY OF THE ABOVE DES':RBBED POLId_ IES BE CANCELLED BEFORE
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AUTHORIZED REPRESENTATNE
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1082f1100 A{ OREI CORPORATION, "Ali l ights reserved.
A€ ORD 25 {2010005} The ACORD name' nd logo of R registered marks Of ACORD
The City Witt Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Request for Authorization to Discharge Fireworks
Stone Canyon Public Fireworks Display
DATE: June 14, 2013
BACKGROUND:
The staff has received a request from Stone Canyon for an item to be placed on the City
Council agenda for consideration to approve the discharge of fireworks in celebration of
Independence Day. City Code requires approval from the City Council for any public display of
fireworks within the city limits. Attached is a copy of that section of the Code.
The representatives from Stone Canyon have spoken with representatives of the Fire Department
to coordinate the event and address safety concerns. All requirements established by the Fire
Department have been addressed.
RECOMMENDATION:
Staff recommends authorization to discharge fireworks and approval of a public fireworks
display to be conducted on July 3, 2013 free of charge to the public and sponsored by Stone
Canyon in celebration of Independence Day.
The City Wit,out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry White
Support Services Director
SUBJECT: City of Owasso Multi-Hazard Mitigation Plan
DATE: June 14, 2013
BACKGROUND:
The City of Owasso currently has a Multi-Hazard Mitigation Plan in place which is used to identify,
assess, and address all natural and hazardous material events that may pose a threat to Owasso
citizens and property. The plan is required to be reviewed annually and updated every five years
in order for the City to maintain its eligibility for Federal Hazard Mitigation Grants. The initial plan
was prepared in 2004, and approved by FEMA in 2008. This plan must be updated in 2013.
The process to update the plan is estimated to take several months and will require survey input
from private business, non-profit agencies (including INCOG), Owasso Public Schools, and City
staff. The City received a Federal Hazard Mitigation Grant to prepare the initial plan and is
eligible for similar grant funding for the plan update. During the last week of April, 2013, the
Oklahoma Department of Emergency Management announced that funding is now available.
The anticipated plan revision cost is $77,943.33. The grant provides for 75% of the total cost to be
provided by FEMA in the amount of $58,457.50, and 25% must be matched by the City of
Owasso in the amount of $19,485.83. The City contracted with INCOG to prepare the initial plan
and utilized our annual INCOG dues for the required matching funds. The City will, once again,
be able to use our annual INCOG dues to cover the entire amount of the match requirement for
the new grant.
Staff will provide periodic updates to City Council during this process. Upon completion, the
revised plan will be submitted to the City Council for approval. Once approved by City Council,
the Plan will be sent to the Oklahoma Department of Emergency Management and to the
Federal Emergency Management Administration (FEMA) for approval.
RECOMMENDATION:
Staff recommends acceptance of the Federal Hazard Mitigation Grant for $77,943.33 with 75%
FEMA funding and the 25% local match provided by annual INCOG dues; authorization of a
contract for services with INCOG; and authorization to execute the necessary documents.
ATTACHMENTS:
A. Section 6.1 from the initial Hazardous Mitigation Plan explaining the update requirements.
B. Grant application to the Oklahoma Department of Emergency Management
Chapter 6:
Plan Maintenance and Adoption
This chapter includes a discussion of the plan maintenance process and documentation of the
adoption of the plan by the Owasso Emergency Management Advisory Committee and the
Owasso City Council.
6.1 Monitoring, Evaluating, Updating the Plan
The City Manager and the Emergency Management Director will oversee the day-to-day
implementation of the plan. Monitoring will include getting quarterly reports from the agencies
and departments involved in the mitigation activities as to their progress in implementing the
projects included the Action Plan that fall within that agency's or department's scope of
responsibility.
The Owasso Emergency Management Advisory Committee will also evaluate the mitigation plan
on an annual basis. The evaluation shall include reviewing the goals and objectives of the
mitigation. plan for any changes. The evaluation will also include a review of the hazards in the
plan to determine if the risks or hazard locations have changed. The Owasso Emergency
Management Advisory Committee will complete and provide an annual evaluation to the City
Council summarizing the accomplishments of the mitigation activities. In the action plan, the
Owasso Emergency Management Advisory Committee will review the items identified to
implement each action plan activity for their appropriateness, and report problems to the City
Council. These implementation items include the responsible agency to oversee the mitigation
activity, the time schedule, and the funding source.
The Owasso Emergency Management Advisory Committee will make a comprehensive update to
the Multi-Hazard Mitigation Plan within five years, from the approval date, as per FEMA
requirements, and will be re-submitted to ODEM and FEMA for approval as required.
6.2 Incorporating the Multi-Hazard Mitigation
Plan
The Owasso Multi-Hazard Mitigation Plan has been adopted by the Owasso Planning
Commission as an amendment to the Owasso Comprehensive Plan. The Owasso City Council
has adopted the plan to guide City mitigation activities. Appropriate Action Plan activities will
be incorporated into the planning process, and in the annual city budget. As stated in section 6.1,
the City Manager and the Emergency Management Director will oversee the day-to-day
implementation of the plan. They will work with the OEMAC to monitor how mitigation
activities are incorporated into other city plans. Members of the OEMAC are also City
Department Heads charged with the responsibility of updating and enforcing key plans and
City of Owasso 75 Multi-Hazard Mitigation Plan
STATE OF OKLAHOMA
NOTICE OF INTENT (NOI)
HAZARD MITIGATION GRANT
PROGRAM (HMGP)
L EM
ID Okfahma Emergency
Management
IMPORTANT: Please use this form if you have a potential mitigation project. Complete the form as soon as
possible and return to the Oklahoma State Hazard Mitigation Officer as shown below. If you have more
than one project this form can be copied for your use as needed.
PART I - APPLICANT INFORMATION
Applicant:
Mailing address:
City
Citv of Owasso
PO Box 180
Owasso Zip: 74055 County: Tulsa and Rogers
Name of contact person:
Title of contact person
Telephone number: ( 918 )
Fax number: (0 )
E-Mail: cmotto@cityofowasso.com
Initial plan approved by FEMA
Date of Approved Hazard Mitigation Plan (attach here to a copy of the on 01-14-2008. Attached is a
copy of
plan page(s) where this project is shown as a mitigation action) section 6.1 from the
initial plan stating the City will
make a comprehensive update
within 5 years per FEMA
requirements. No separate
mitigation action was included.
Applicant is eligible for HMGP funding in accordance with 44 CFR 206.434 (a):
(1) X State / local government;
(2) ❑ Private non-profit which owns or operates a critical facility (see criteria);
(3) ❑ Tribal government
PART II - PROJECT INFORMATION
Project Description: The City proposes to make a comprehensive update to their initial multi-hazard
mitigation plan, per FEMA requirements. This update will include the City of Owasso and the
Owasso Independent School District.
Estimated Project Cost: $
Cliff Motto
$77,943.33 Local share (25%) $
Amount requested from the Hazard Mitigation Grant Program: $
(Not more than 75 percent of the total project cost.)
Director, City of Owasso Emergency Management
272-3828
$19,485.83
$58,457.50
Page I of 4 pages HM-N01 March 2011
Is the applicant delinquent on any federal debt? No X Yes ❑
Are you receiving or requesting assistance from any other source? No X Yes ❑
If yes, list source:
Do you currently have matching funds (25 percent of the project cost?): No ❑ Yes X
Will the 25 percent match be: Cash ❑ In-kind X Combination ❑
Dues paid to be a member of INCOG will be used for the match.
If other, provide explanation.
Requested project start date: 1/3/2012 population served by this project: 28,915
Is the applicant a member of the National Floodplain Insurance Program? No ❑ Yes X
If "No" and the project will be in the Special Hazard Flood Area, the sub-applicant must participate
in the National Floodplain Insurance Program (NFIP). If the project will not be in the Special Hazard
Flood Area, then participation is not required.
This project is eligible for HMGP funding in accordance with criteria established in 44 CFR 206.434
(c) _ (h): (use the attached Project Eligibility Checklist to indicate applicable criteria).
PART III - ASSURANCE
1, the undersigned, hereby certify that all information provided in this Notice of Intent to submit an
application for financial assistance in accordance with policies of the Federal Emergency
Management Agency is true and correct to the best of my knowledge. I certify that the applicant (i.e.,
organization, city, county, etc.) will fulfill all requirements of the program as contained in the
program guidelines.
Printed Name of Authorized Official: Cliff Motto
Signature:
Director, City of Owasso Emergency Management
Title:
Date:
William G. Penka
Oklahoma Department of Emergency Management
P O Box 53365
Oklahoma City, OK 73152
Phone: (405) 521-3072
Fax: (405) 524-4959
E-mail: bill.penkag
,oem.ok.ov
Page 2 of 4 pages HM-NOI March 2011
PROJECT ELIGIBILITY CHECKLIST
(check all of the following criteria which most closely describe your project and its purpose)
(c) Minimum project criteria. To be eligible for the Hazard Mitigation Grant Program, a project
must:
X (1) Be in conformance with the State Mitigation Plan and Local Mitigation Plan approved under
44 CFR part 201;
❑ (2) Have a beneficial impact upon the designated disaster area, whether or not located in the
designated area;
❑ (3) Be in conformance with 44 CFR part 9, Floodplain Management and Protection of
Wetlands, and 44 CFR part 10, Environmental Considerations;
X (4) Solve a problem independently or constitute a functional portion of a solution where there
is assurance that the project as a whole will be completed. Projects that merely identify or
analyze hazards or problems are not eligible;
❑ (5) Be cost-effective and substantially reduce the risk of future damage, hardship, loss, or
suffering resulting from a major disaster. The grantee must demonstrate this by
documenting that the project;
❑ (i) Addresses a problem that has been repetitive, or a problem that poses a significant
risk to public health and safety if left unsolved,
❑ (ii) Will not cost more than the anticipated value of the reduction in both direct damages
and subsequent negative impacts to the area if future disasters were to occur. Both
costs and benefits will be computed on a net present value basis,
❑ (iii) Has been determined to be the most practical, effective, and environmentally sound
alternative after consideration of a range of options,
❑ (iv) Contributes, to the extent practicable, to a long-term solution to the problem it is
intended to address,
❑ (v) Considers long-term changes to the areas and entities it protects, and has
manageable future maintenance and modification requirements.
(d) Eligible activities -
(1) Planning. Up to 7% of the State's HMGP grant may be used to develop State, tribal and/or
local mitigation plans to meet the planning criteria outlined in 44 CFR part 201.
(2) Types of projects. Projects may be of any nature that will result in protection to public or
private property. Activities for which implementation has already been initiated or
completed are not eligible for funding. Eligible projects include, but are not limited to:
❑ (i) Structural hazard control or protection projects;
❑ (ii) Construction activities that will result in protection from hazards;
❑ (iii) Retrofitting of facilities;
❑ (iv) Property acquisition or relocation, as defined in paragraph (e) of this section;
X (v) Development of State or local mitigation standards; multi-hazard mitigation plan
❑ (vi) Development of comprehensive mitigation programs with implementation as an
essential component;
❑ (vii) Development or improvement of warning systems.
(e) Property acquisition and relocation requirements. Property acquisitions and relocation
projects for open space proposed for funding pursuant to a major disaster declared on or after
December 3, 2007 must be implemented in accordance with Part 80 of this chapter. For major
disasters declared prior to December 3, 2007, a project involving property acquisition or the
relocation of structures and individuals is eligible for assistance only if the applicant enters into
an agreement with the FEMA Regional Director that provides assurances that:
(1) The following restrictive covenants shall be conveyed in the deed to any property acquired,
accepted, or from which structures are removed (hereafter called in section (d) the
property):
❑ (i) The property shall be dedicated and maintained in perpetuity for uses compatible
with open space, recreational, or wetlands management practices; and
❑ (ii) No new structure(s) will be built on the property except as indicated below:
❑ (A) A public facility that is open on all sides and functionally related to a
Page 3 of 4 pages HM-N01 March 2011
designated open space or recreational use;
❑ (B) A rest room; or
❑ (C) A structure that is compatible with open space, recreational, or wetlands
management usage and proper floodplain management policies and
practices, which the Director approves in writing before the construction of
the structure begins.
(iii) After completion of the project, no application for additional disaster assistance will
be made for any purpose with respect to the property to any Federal entity or
source, and no Federal entity or source will provide such assistance.
❑ (2) In general, allowable open space, recreational, and wetland management uses include
parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping
(except where adequate warning time is not available to allow evacuation), temporary
storage in the open of wheeled vehicles which are easily movable (except mobile homes),
unimproved, previous parking lots, and buffer zones.
❑ (3) Any structures built on the property according to paragraph (d)(1) of this section, shall be
flood proofed or elevated to the Base Flood Elevation plus one foot of freeboard.
❑ (f) Duplication of programs. Section 404 funds cannot be used as a substitute or replacement to
fund projects or programs that are available under other Federal authorities, except under limited
circumstances in which there are extraordinary threats to lives, public health or safety or
improved property.
❑ (g) Packaging of programs. Section 404 funds may be packaged or used in combination with other
Federal, State, local, or private funding sources when appropriate to develop a comprehensive
mitigation solution, though section 404 funds cannot be used as a match for other Federal funds.
Page 4 of 4 pages HM-NOI March 2011
The pity Wif7ouf Li nits.
TO: The Honorable Mayor and City Council
- City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure including Street, Sanitary Sewer, and Stormwater
Drainage Systems at Maple Glenn III
DATE: June 14, 2013
BACKGROUND:
The subject residential development is located on E 110th PI N and N 119th E Ave. Public
infrastructure includes streets, sanitary sewer, and stormwater drainage improvements.
FINAL INSPECTIONS:
Final inspections for the above infrastructure components were completed in May 2013 by the
Public Works Department. The construction contractor and design engineer have supplied the
necessary two-year maintenance bonds and the required as-built drawings.
RECOMMENDATION:
Staff recommends acceptance of Maple Glenn III sanitary sewer, drainage and street
improvements.
ATTACHMENT:
A. Location Map
B. City Attorney bond approval letter and copy of bonds
C. DEQ permit letter for sanitary sewer
D. Washington County Water acceptance letter.
AT
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ESTATES
MAPLE GLEN III
LOCATION MAP CITY OF OWASSO
6/4/2013
0 111 N. Main Street
MAPLE GLEN III P.O. Box 180
Owasso, OK 74055
North
THIS MAP IS FOR INFORNI_hTI(DN PURPOSE C)7VLV AND IS NOT INTENDED TO
REPRESENT AN ACCURATE ?.ND TRUE S(-:ALE. tiSE C)F THIS Nt.-,f' IS VJITHOLIT 918.376.1500
WARRANTY OR REPRESENT,ITION BY CITY OF O\\U:1SS0 OF ITS.',CCL?R.'1C:Y.
Eaton, Steven
From: Lombardi, Julie
Sent: Friday, May 31, 2013 4:43 PM
To: Eaton, Steven
Subject: RE: Maple Glenn 3
Steven,
I have reviewed the maintenance bonds for Maple Glen 3 at your request. The attorney-in-fact
signature is authorized, the surety is licensed to do business in Oklahoma and the amount of
the bond is well within the surety's $16,032,000 underwriting limitation.
Therefore, the bond is approved.
Julie Lombardi
Julie Trout Lombardi / City Attorney
City of Owasso
111 N. Main / Owasso, OK 74055
(918) 376-1511 (o) / (918) 376-1599 (fax) jlornbardia~cityofowasso.com www.cityofowasso.com
-----Original Message-----
From: Eaton, Steven
Sent: Friday, May 31, 2013 1:02 PM
To: Lombardi, Julie
Subject: Maple Glenn 3
I am sending a maintenance bond for review. Would you please reply with your findings
Thank you,
Steven Eaton
City of Owasso
Infrastructure Inspector
seaton@citvofowasso.com
Phone 918-272-4959
Cell 918-693-3979
1
Eaton, Steven
From: Lombardi, Julie
Sent: Friday, May 31, 2013 4:50 PM
To: Eaton, Steven
Subject: RE: Emailing: Maple Glen 3 Bonds
Steven,
I have reviewed the maintenance bond for the Maple Glen 3 Storm & Sanitary Sewer. The
attorney-in-fact signature is authorized, the surety is licensed to do business in Oklahoma
and the amount of the bond is well within the surety's $1,519,000 underwriting limitation.
Therefore, the bond is approved.
Julie Lombardi
Julie Trout Lombardi / City Attorney
City of Owasso
111 N. Main / Owasso, 0K 74055
(918) 376-1511 (o) / (918) 376-1599 (fax) jlombardipcityofowasso.com www.citvofowasso.com
-----Original Message-----
From: Eaton, Steven
Sent: Wednesday, May 22, 2013 2:19 PM
To: Lombardi, Julie
Subject: Emailing: Maple Glen 3 Bonds
Julie,
I am sending a maintenance bond for review. Would you please reply with your findings.
Thank you,
Steven Eaton
City of Owasso
Infrastructure Inspector
seaton(k itvofowasso.com
Phone 918-272.4959
Cell 918.693-3979
1
Maintenance Boud
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR23691
KNOW ALL MEN BY THESE PRESENTS, That we Developer's Paving Company as
Principal (Developer and/or Contractor), and Granite Re, Inc. as Surety, are hell and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal stem of One
Hundred Thirty-One 1110u3and, Ninety-Two Dollars and 65/100":2:4"' (`1;131.0921.65) to
which payment will and truly to be made, we, do bind ourselves, and each of our heirs,
executors, administrators, successors, and assigns jointly and severally, firmly by these
presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the Maple Glen III - Scorn and Sanitary Sewer, a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso, Oklahoma, against all defects in workmanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DAT D: Mr1Y 15, 2013
Developer's Paving Company, Prig cipal
BY: _
Granite .Re, Mc., Surety
J ,
G w . , Attorney-in-Fact
BY: arv~
Vicky J
GRANITE ICE, INC.
GF..NERAE POWER O= ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having Its principal office
at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint:
BARRY L. HERRING; SHANNON NICHOLAS; MADISON BOLTON; VICKY JARVIS; JANE HENDON; CARLA CARTER its true and lawful .
Attorney-in-Fact(s) for the following purposes, to wit::
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANI'T'E RE, INC, a certified copy of which is hereto annexed
and trade a part of this Posner of Attorney; and the said. GRANITE RE, INC. through uS, its Board of Directors, hereby ratifies and confirms all
acid wLia#saover the said:
aARRY:L:.'H~RRING; SHANNON NICHOLAS; MADISON BOLTON; VICKI' JARVIS; JANE HENDON; CARLA CARTER may lawfully do in.the
pri 014ey byyirtue of these presents.
In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested.by the
signatures of Its President anO Secretary/Treasurer, this 16"' day of November, 2012,
Kennett? D. Whittin on, President
STATE OF OKLAHOMA ) SE A L
SS:
COUNTY OF. OKLAHOMA) Kyle/ 0. MCDonald,.Treasurer
On this 16", day of November, 2012, before me personally came Kenneth D. Whittington, President of the :GRANITE RE, INC.
Company and Kyle P. McDonald, Secretary/rreasurer of said Company, with both of whom I am personally acquainted, who being by me
severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the president and the
SecretaryJTreasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each
knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of -the
Board of Directors of said corporation, and that they. signed their name thereto by like arder as President and Secretary/Treasurer,
respectively, of the Company.
My Commission Expires: a.T,FTnNN g C~2~, l ~d
August 8, 2013 biota y_ Public
Commission 01013257
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretory/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the}Eily'15, 1987, minutes of the meeting of the Board of Directors of.Granite
Re, Inc. and that said Power of Attorney bas not been revoked and is now in full force and effect. . .
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business, On any Instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrurrrent conferring such authority orl on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." .
IN W11 ESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal Of the Corporation this
Nay of VTM/1_ 20_Z3,
p,TP Fes„
S L a T, /
° KylhcDonald, Secretar)gFreasurer
Gi;oaoo= t
Maintenance Bond
PRIVATE, LY FINANCED PUBLIC IMPROVE, M EIS TS
Bond No: 1009851
KNOW ALL MEN BY THESE PRESENTS, That we A & A Asphalt Inc., as Principal
(Developer and Contractor), and Mid-Continent Casualty Company, as Surety, are held
and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of
Two Hundred One Thousand Six Hundred Two Dollars & 401100 ($201,602.40) to which
payment will and truly to be made, we do bind ourselves, and each of our heirs,
executors, administrators, successors, and assigns jointly and severally, firtialy by these
presents.
WHEREAS, the Principal will ftimish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Maple Glennaproject at 110 North Garnett,
Owasso, Oklahoma, a privately financed public improvement, and acceptance of such by
the City Council of the City of Owasso, Oklahoma, against all defects in workmanship
and materials which may become apparent in such privately financed public
improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: May 17, 2013
orney-in-Fact
.MID-CONTINENT CASUALTY COMPANY
1437 SOUTH BOULDER, SUITE 200 • TULSA, OKLAHOMA 74119 • 918-587-7221 • FAX 918-588-1253
POWER OF ATTORNEY.
KNOW ALL MEN BY THESE PRESENTS, That the. MID-CONTINENT CASUALTY COMPANY, a corporation organized and existing tinder
and by virtue of the laws of the Stale of Ohio, does hereby nominate, constitute and appoint the person or persons named below, each Individually ff
more.than one Is named, its true antf lawful attorney-In-fact, for It and In its name, place and stead to execute on behalf of the.sald Company, as surety,
any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof. J, Ft. Beavers, Terry D. Cupp,
Deborah Eidson, Pat Fisher, Sharon Sappington, Bruce T, Schutte and Christine Yount, individually of BROKEN
ARROW, OK
IN WITNESS WHEREOF, the MID-CONTINENT CASUALTY COMPANY has caused these presents to be, signed and attested by its
appropriate officers and its corporate seal hereunto affixed this 20 day of Nove.rnter' . 2012
Vol?
SEAL .i.v
MID-CONTINENT CASUALTY COMPANY.
oftto
ATTEST.,
SARAAND SON ASSISTANT SECRETARY TODD BA.ZATA VICE PRESIDENT
On this 20 day of November 2...012 before me personally appeared TODD SA2ATA , to me known, being
duly'.sworn, deposes and says ihat6/he resides In Tulsa, Oklahoma; that s/he Is a Vice.Presldent of Mid-Continent Casually, Company, the company
described In.and which executed the above instrument; that s/he knows the seal of. the. said CO opany; that the seal affixed to the said instrument Is such
corporate seal; that It was so affixed by authority of her/his office under the By-Laws of said Company, and that s/he signed his iaame thereto by III<e
authority.
commlaslonif 05000936
SPATE OF OKLAHOMA ss ~pTAQ+`
My Commission Exp
ir+Pnko PUBLIC res; 01-26-13
COUNTY OF TULSA
• srnre o$n
k
.~od 'CpUxLi Notary iibl(c
`""+rtrr,rr+i L.. FAYJE
This Power of Attorney Is granted by authority.9f the following resolutions adoptedby the Board of Directors of Mid-Continent Casualty
Company by unanimous written consent dated September 25,. 2008.:
RESOLVED; That the President, the Executive Vice President, the several Senior Vice Presidents and Vice Presidents or any one of them,
be and hereby Is authorized, from time to time, to appoint one or more Attorneys-In-Fact to execute on behalf of the Company, as surety, any and all
bonds, undertakings and contracts of suretyship, or other written. obligations In the nature thereof; to prescribe :their respective duties and the respective
limits of their authority;. and to revoke any such appointment at ally time.
RESOLVED FURTHER; :That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of.
the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract of
suretyship, or other written obligation In the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original
signature of such officer and the original seal of the Company, to.be valid and binding upon the Company with the same force.anct effect as though .
manually affixed.
CERTIFICATION
i, SARA-ANDERSON Assistant Secretary of Mid-ContinetetGasualty Company, do,herebycertfly that the foregoing Power
of Attorney and the Resolutions of.the Board of Directors of September 25, 2009 have not been revoked and are now In full force. and effect.
Signed and sealed this 1 7ti1day of May 2013
f~rr)rtt~,~~`
oPe Q.er~
SEAL,
,flNfO
r '~~II NI+7F; -
VC)IIJ t€-• 1,30OX PS x_Pjl f Y
SARA ANDS SON Assistant secretary
A&AAS-3 OP ID: PF
7001YYYY)
iC~~MED, CE TIF
CATE OF LIABILITY INSURANCE DATt(
11
I
05!17/13
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE; AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poltcy(Ees) must be endorsed, If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER 918-258_6681 NAME CT
THE ARROW GROUP
918»251-7893 PHONE FAX
2720 N. Hemlock Ct Ste A c o xt ; A1c Ne
Broken Arrow, OK 74012-1111 E-MAIL
James H. Beavers ADDRESS:
INSURERS AFFORDING COVERAGE NAIC N
INSURER A: Union Standard Ins Co 38911
INSURED A & A Asphalt Inc INSURER B : CompSource Oklahoma
rand Autry INSURER C; National Union Fire Ins Co
PO Box 1323
19445
Broken Arrow, OK 74013-1323 INSURER D:
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE. INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IL SR
TYPE OF INSURANCE A
POLICY NUMBER
POLICY EFF
MM10D(YYYY
POLICY EXP
MMIDD/YYYY
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
A
X COMMERCIAL GENERAL LIABILITY
OP A4364979
06/00112
06108113
PREMISES Ea occurrence
$ 100,00
CLAIMS-MADE FRI OCCUR
MED EXP (Any one person)
$ 6,00
PERSONAL & AOV INJURY
000
00
$ 1
GENERAL AGGREGATE
,
,
$ 2,000,00
GEN'L AGGREGATE LIMITAPPLIES PER:
PRODUCTS -COMPIOPAGG
$ 2,000,000
RO- LOC
POLICY X P
JECT
$
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
Ea a.1denl
1,000,00
A
X
ANYAUTO
CPA4364979
06/08112
06106113
BODILY INJURY (Per person)
S
ALL OWNED
AUTOS
SCHEDULED
AUTOS
BODILY INJURY (Per accldenl )
$
HIRED AUTOS
NON-OWNED
AUTOS
PROPERTY DAMAGE
Peraccldent
$
S
UMBR5Lt_A LIAR
X
OCCUR
EACH OCCURRENCE
000
000
$ 3
C
X
EXCESS LIAB
CLAIMS•MADE
BE0170661541
06106112
06106113
AGGREGATE
,
,
$ 3,000,000
DED RETENTIONS
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
X WC STATU- OTH--1 I
1.I1~.1.T
ANY OPR OFFICER A CIMBOR/EXCLUFWE ECUTIVE ~ NIA
02283609
06/01/12
06101113
E.L. EACH ACCIDENT
$ 1,000,00
(Manda(ory In NH)
es
It
des
lb
u
d
E.L. DISEASE - EA EMPLOYEE
$ 1,000,00
p
,
u
e
er
n
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Addiltonal Remarks Schedule, If more space is required)
treet/Road Paving
CERTIFICATE HOLDEN CANCELLATION
CITYO-3
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Owasso THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS,
301 W 2nd Avenue
Owasso, OK 74055 AUTHORIZED REPRESENTATIVE
O 1966-2010 ACORD CORPORATION. All rights reserved.
Ail,r1Rr1 9h,
A & ~•Asphalt, Inc.
P.O. Box 1323
Broken Arrow, 41c 74013-1323
918-486-1204
Name/Address
I Owasso Land Trust
112150 E. 96th St. N. Suite 200
Owasso, OK 74055
P.O. No. Terms
Net 34
Description
Qty
Cost
't'otal
Lime Stabilized Subgrade 8" think with 7% lime SY
6,479
6.25
40,493.75
6" Barrier Cub & Gutter LF
3,789
10.75
40,73135
4 1/2" of Type AAsphaItPaving SY
5,142
12,90
66,331,80
2"of Type B Asphalt Paving SY
5,142
8.05
41,393,14
4' Wide Concrete Valley Gutter LF
1
165
32.00
5,280,00
4' Wide Sidewalk LF
60
25.00
1,500.00
2 year Maintenance Bond
1
5,872.00
5,872.00
The above prices, speciEcations and conditions are satisfactoay and are
hereby accepted.You are authorized to do the work as specified, This
estimate is subject to revision if not accepted within 30 days of above date,
QUOTE
Date
Eatlmate #
3/6/2013
2011-1497
Ship To
Maple Glen Development
Owasso
REVISE
Total $201,602,40
Signature 1 Date
STEVEN A. THOMPSON
Executive Director
December 3, 2012
Mr. Roger Steven
City of Owasso
301 W. 2°d Ave
Owasso, Oklahoma 74055.
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Re: Permit No. SL000072120948
Maple Glen I II Sanitary Sewer Line Extension
Facility No. S-21310
Dear Mr. Steven:
MARY FALLIN
Governor
Enclosed is Permit No. SL000072120948 for the construction of 1,730 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to. serve the Maple Glen III, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on December 3, 2012. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the. Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are. returning one. (1) set of the approved plans to you, one (1) set to. your engineer and. retaining one
(1) set for our files.
Respectfully,
QS,ytKab'rtr, P.E.
Construction Permit Section
Water Quality Division
QRK/RC/bg
Enclosure
c: Rick Austin, Regional Manager, DEQ
Brian R. Kellogg, P.E., Kellogg Engineering, Inc.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677
printed on recycled paper with soy ink
L.
Rural Water District No. 3
Washington County, Oklahoma
17227 N. 1.291h E. Ave,, P.O. Box 70, Collinsville, OK 74021-0070
Ph. (918) 371-2055 9 Fax (918) 371-3864 ® TRS 711
June 4, 2013
City of Owasso
Attn: Project Engineer
P 0 Box 180
Owasso, OK 74055
FAX 272-4996
To Whom It May Concern:
Subject: Maple Glen III, a subdivision located in the SW/4 of the NW/4 of Section 8, T21N,
R14E, 43 lots, 9.76 acres, City of Owasso, Tulsa County, Oklahoma.
Rural Water District 43, Washington County agrees to the release of the above-mentioned plat.
The easements presently indicated on the plat of the subdivision named above satisfy the
requirements of Rural Water District #3, Washington County for the designated use of the
property as far as is known at this date.
Also, the Deed of Dedication contains the requested language to our satisfaction.
Further, this concurrence is not to be construed as to preempt the grant of any additional
easements necessary to provide service to the property at some future date.
Sincerely,
G
Jerry Gammill
District Manager
in accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color,
national origin, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to all programs).
To file a complaint of discrimination, write USDA, Director, office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C., 20250-9410
or call (800) 795-3272 (voice) or (202) 720-6382 (TDD).
ILA
The City Wit out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Sherry Bishop
Assistant City Manager, Administrative Services
SUBJECT:
Resolution No. 2013-10
FY 2013-2014 Annual Operating Budget
DATE:
June 14, 2013
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City
Council review on Tuesday, May 7, 2013. The proposed budget was discussed during the May
and June Council work sessions. Printed copies of the proposed budget have been available
for public viewing at City Hall and the Owasso Library. In addition, the proposed budget was
posted on the City's website.
On May 30, 2013, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 4, 2013. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget.
State statutes require adoption of an annual budget through a resolution no later than seven
days prior to the beginning of the new budget year (Title 11, Section 17-209A). Resolution No.
2013-10 with "Attachment A" (budget summary) provides the adoption of a fiscal year budget
for the General Fund and other funds of the City.
RECOMMENDATION:
Staff recommends approval of Resolution No. 2013-10 adopting a Fiscal Year 2013-2014 budget
for the General Fund and all other funds of the City.
ATTACHMENT:
Resolution No. 2013-10
Attachment A
Res, 2013-10
City Resolution No. 2013-10
Budget Summary - Fiscal Year 2013-2014
Appropriation by Fund & Department
General Fund
Municipal Court
$ 237,900
Managerial
810,800
Finance
620,625
Human Resources
358,400
General Government
524,100
Information Technology
785,287
Support Services
398,087
Community Development
513,340
Police Services
4,888,834
Police Communications
643,920
Animal Control
140,400
Fire Services
4,510,530
Emergency Preparedness
133,780
Engineering
674,550
Streets
871,980
Stormwater
442,360
Cemetery
11,255
Parks
649,342
Community Center
144,220
Historical Museum
28,950
Economic Development
111,600
Interfund Transfers Out
21,250,000
Ambulance Service Fund
Ambulance Operations
1,394,700
Ambulance Capital Fund
Ambulance Operations
289,700
Public Safety Capital Fund
Police Services
194,000
Fire Services
267,300
E-911 Fund
Police Communications
330,020
Cemetery Care Fund
Cemetery
2,000
Emergency Siren Fund
Emergency Preparedness
10,000
Juvenile Court Fund
Juvenile Court
8,000
Hotel Tax Fund
Economic Development
133,250
Strong Neighborhoods
149,300
Stormwater Management Fund
Stormwater
456,105
Interfund Transfers Out
235,101
Capital Improvements Fund
Capital Projects
3,900,000
Park Development Fund
Parks
200,000
CDBG Fund
Parks
105,358
City Garage Fund
Vehicle Maintenance
402,150
Self Insurance Fund
General Government
4,759,000
Sinking Fund
General Government
131,500
Total Appropriation
$ 51,717,744
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2013-10
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2013-
2014 FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE OWASSO CITY COUNCIL;
ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT
AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS: The City of Owasso has adopted the provisions of the Oklahoma
Municipal Budget Act (the Act); and
WHEREAS: The City Manager has prepared a budget for the fiscal year ending
June 30, 2014 (FY 2013-2014) consistent with the Act; and
WHEREAS: The Act provides for the City Manager, or designee, to transfer any
unexpended and unencumbered appropriation from one
department to another within the same fund; and
WHEREAS: The budget has been formally presented to the Owasso City
Council at least 30 days prior to the start of the fiscal year in
compliance with the Act; and
WHEREAS: The Owasso City Council published notice of a Public Hearing, and
conducted the Public Hearing on June 4, 2013, in compliance with
the Act.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA:
THAT: The City Council of the City of Owasso does hereby adopt the FY
2013-2014 Budget with total resources available in the amount of
$51,717,744 and total fund/departmental appropriations in the
amount of $51,717,744; legal appropriations are hereby established
as shown on "Attachment A" for each fund and department; and
THAT: The encumbrances and unexpended appropriation balances for
capital projects in the Capital Improvements Fund and the CDBG Fund
for Fiscal Year 2012-2013 be and the same are hereby reappropriated
to the same funds, accounts and for the same purposes for Fiscal
Year 2013-2014 unless the project or purpose is designated or declared
closed or completed; and
THAT: The Sinking Fund Schedules for June 30, 2013 and Sinking Fund Estimate of
Needs for Fiscal Year Ending June 30, 2014 are hereby approved to be
Filed with the County Excise Board; and
THAT: The effective date of this Resolution shall be July 1, 2013.
APPROVED AND ADOPTED this 181h day of June, 2013 by the City Council of the City of
Owasso, Oklahoma.
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
Approved as to Form:
Julie Lombardi, City Attorney
The (Ity W!t e ut bmits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
General Services Superintendent
SUBJECT: Recommendation for Contract Award - Pavement Striping Project
DATE: June 14, 2013
BACKGROUND:
Included in the FY 2012-2013 Streets Division Budget is $52,800 for a pavement striping project.
Staff prepared the contact document, specifications and plans that included a base project for
striping on 96th Street North, 86th Street North, 145th East Avenue, East 5th Avenue South, East
Owasso Expressway, and West Owasso Expressway (See Attachment A - 2012-2013 Pavement
Striping Project Map for specific locations). Five (5) alternate projects were developed to
provide flexibility for the selection of additional striping projects in the event funding was
available.
SOLICITATION OF BIDS:
In accordance with state statutes, a notice to bidders was published in the Tulsa World on Friday,
May 24, 2013 and Friday, May 31, 2013 to solicit bids for the Pavement Striping Project. In
addition, four vendors and two plan houses were also notified of the bid opportunity. The bid
opening occurred on June 13, 2013 with two (2) contractors submitting bids (See Attachment B -
Bid Tabulation).
City staff completed their bid evaluation, and Road Safe Traffic Systems Inc. was determined to
be the lowest and best qualified bidder. In addition, staff determined that the base project and
all five (5) alternate projects are within the approved budget.
FUNDING:
Funding is included in the FY 2012-2013 Street Division Budget. It's also important to note, there
may be a recommendation to City Council to carry-over this project funding in July 2013 should
the project not be completed by fiscal year end.
RECOMMENDATION:
Staff recommends award of the 2012-2013 Pavement Striping Project, including the base project
and the five (5) alternate projects to Road Safe Traffic Systems Inc., Tulsa, Oklahoma in the
amount of $50,702.83 and authorization of the Mayor to execute the necessary documents.
ATTACHMENT:
A. 2012-2013 Pavement Striping Project Map
B. Bid Tabulation
C. Bid Document
ATTACHMENT A
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VICINITY MAP
FY 2012-2013 STRIPING PROJECT
CITY OF OWASSO
6/11/13
PROJECTS ® Legend
I I I N. Main Strcet
ALTERNATE
P.O. Box 180
PROJECTS
Owasso, OK 74055
North
TI ITS NIAP IS FOR INI'URN4A'T90N PURPOSE ONLY -1NU 1S NOT INTENDED "1'U
R Fi I•R I-ts ENT AN ACLU kf.,T13 ANO A RUE SC AI.F. USI? OF THIS NIAI' IS wf-11-101.7"I-
918.376.1500
w.4 RRAN'1"1' OR REPRESE.N"I-ATTON BY C:1-f'Y OF OWASSO OF ITS ACC~:I TRACT.
ATTACHMENT B
CITY OF OWASSO
PUBLIC WORKS - STREETS DIVISION
2012 -2013 PAVEMENT STRIPING PROJECT
Vendor
Base Bid
Alternate ##1
Alternate #2
Alternate #3
Alternate #4
Alternate #5
TOTAL
Direct Traffic Control, Inc.;
$50,737.33
$5,953.00
$1,818.00
$5,472.00
$885.00
$2,260.00
$67,125.33
Road Safe Traffic Systems, Inc.:
$41,134.28
$3,843.30
$999.90
$3,009.60
$529.25
$1,186-501
$50,702.83
Bid Opening: June 13, 2013 10:00 a.m.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the I 91kday of ltm- , 2013, by and between the CITY
OF OWASSO, OKLAHOMA (hereinafter called OWNER) and R60 S44TIA-I SVsTTwT
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
FY 20122013 PAVEMENT STRIPING PROJECT
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as furnishing materials and placing thermoplastic pavement markings that include
approximately 57,110 linear feet of 4" striping, turn arrows, stop bars, and crosswalks at various
locations throughout the city as specified or indicated in the Drawings and Contract Documents.
ARTICLE 2. DEPARTMENT
The project has been assigned by OWNER to the responsible City Department. The Department
Director, or his/her duly authorized representative, who is hereinafter called PROJECT
MANAGER, will assume all duties and responsibilities and will have the rights and authority
assigned to DEPARTMENT in the Contract Documents in connection with the completion of the
Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Thirty (30) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within Forty-five (45) calendar days from the date of Notice to Proceed,
which will be on or before ,
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the tune specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
AGREEMENT
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five
Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR. shall nWlect, refuse or fail to complete the
remaining Work within the time specified ifparagraph 3. V! for completion and readiness for final
payzrtexit car any „p qp I <gxtension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTORSs Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the stasis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50%) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50%) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Worlc in accordance
with the General Conditions, OWNER shall pay the Contract Price.
AGREEMENT
ARTICLE 6. CONTRACTORS REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR mares the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
A !'_U V R114 V'KI'P
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A", 11131t, "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7:4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7:6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
79 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non-Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
AGREEMENT
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 06800).
7.19 Special Provisions (Section 00900).
7.20 Special Provisions for Traffic Striping (Section 00910)
7.21 Project Drawings, consisting of Sheets 1 to 20, inclusive.
7.22 Addendum Numbers -1 to 1, inclusive.
7.23 Documentation submitted by CONTRACTOR prior to Notice of Award (pages - to
inclusive).
7.24 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assigmnent, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, hislhcr partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
a norr.T,rnw~m
8.4 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be
held void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in triplicate.
One counterpart has been delivered to CONTRACTOR, the remaining two belong to OWNER.
All.portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
2013.
This Agreement will be effective an 3'%Awa. I $
OWNER: CITY OF OWASSO, OK CONTRACTOR:
By By
Doug Bonebrake, Mayor
(SEAL) (SEAL)
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM & CONTENT:
Julie Trout Lombardi, City Attorney
Address for giving notices:
PO Box. 180
Owasso, OK 74055
The City Without Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: Proposed Ambulance Fee Increase
DATE: June 14, 2013
BACKGROUND:
While preparing the FY2014 budgets for fire and ambulance operations, the need to review our
ambulance fees was identified. Fire department staff conducted research to ascertain the
City's most recent action(s) related to ambulance fees and mileage rate, as well as the
ambulance fees and mileage rates of other EMS agencies in the Tulsa region and across the
state.
The outcome of the research indicated that our current fee schedule and mileage rate were
established by Resolution 2007-04, which was approved and adopted by Owasso City Council
on May 1, 2007. Resolution 2007-04 established our fees and mileage rate as follows:
• ALS (Advanced Life Support) Level II - $625.00
• ALS (Advanced Life Support) Emergency - $600.00 (Considered the Base Rate)
• BLS (Basic Life Support) Emergency - $550.00
• BLS (Basic Life Support) Non-emergency - $525.00
• Mileage Rate (Per loaded mile) - $8.25
A survey of ambulance fees and mileage rates was conducted through phone inquiries with
Mediclaims (our ambulance service billing vendor) and various EMS agencies across the region.
Table 1 and Table 2 (shown below) provide insight as to how the City of Owasso's ambulance
fees and mileage rate compare to other EMS agencies across the Tulsa region and the state
respectively.
Table 1: Comparative Assessment of Regional Ambulance Fees
Agency
ALS-II
ALS (Base
Rate
BLS-
Emergency
BLS- Non-
Emer
Mileage
EMSA
$1,300.00
Not Provided
Not Provided
$345.00
$9.00*
Collinsville
$900
Not Provided
Not Provided
Not Provided
$15.00
Broken Arrow
$855.00
Not Provided
$755.00
Not Provided
$15.00
Skiatook
$855.00
$855.00
$750.00
Not Provided
$15.00
Mercy
$800.00
Not Provided
$700.00
Not Provided
$14.00
OTEMS
$800.00
Not Provided
$800.00
Not Provided
$14.00
Pafford
$700.00
Not Provided
$625.00
Not Provided
$12.00
Owasso
$625.00
$600.00
$550.00
$525.00
$8.25
EMS Plus
$500.00
Not Provided
$400.00
Not Provided
$12.00
'EMSA has proposed a mileage rate of $1 1.00/Mile, but has not yet been approved by their Board of Directors.
Table 2: Comparative Assessment of Statewide Ambulance Fees
Agency
ALS-II
AILS (Base
Rate
BLS-
Emergency
BLS- Non-
Emer
Mileage
Cheyenne
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$15.00
EMSA
$1,300.00
Not Provided
Not Provided
$345.00
$9.00
Ponca City
$1,075.00
$850.00
$750.00
$750.00
$15.00
Nowata
$1,064.00
$1,064.00
$850.00
$752.00
$15.00
Stilwell
$1,000.00
$800.00
$650.00
$600.00
$12.00
Collinsville
$900.00
Not Provided
Not Provided
Not Provided
$15.00
Broken Arrow
$855.00
Not Provided
$755.00
Not Provided
$15.00
Skiatook
$855.00
$855.00
$750.00
Not Provided
$15.00
Checotah
$850.00
$800.00
$700.00
$650.00
$12.00
Creek County
$820.00
Not Provided
$430.00
Not Provided
$12.00
Mercy
$800.00
Not Provided
$700.00
Not Provided
$14.00
OTEMS
$800.00
Not Provided
Not Provided
Not Provided
$14.00
McAlester
$800.00
Not Provided
Not Provided
Not Provided
$15.00
Bartlesville
$780.00
$725.00
$725.00
$625.00
$11.00
Chandler
$775.00
$775.00
$650.00
$650.00
$10.50
Pawnee
$750.00
$750.00
$650.00
$600.00
$12.00
Pafford
$700.00
Not Provided
$625.00
Not Provided
$12.00
Wewoka
$688.00
$631.00
$631.00
$631.00
$9.00
Green Country
$650.00
$650.00
$600.00
$600.00
$12.00
Tonkawa
$650.00
$650.00
$550.00
$550.00
$11.00
Westville
$650.00
$650.00
$600.00
$600.00
$9.00
Hominy
$650.00
$650.00
$550.00
$550.00
$8.21
Wagoner
$650.00
$650.00
$650.00
$550.00
$8.21
Owasso
$625.00
$600.00
$550.00
$525.00
$8.25
Cushing
$600.00
$500.00
$400.00
$400.00
$10.50
Mannford
$600.00
Not Provided
$450.00
$350.00
$10.00
Weleetka
$600.00
$600.00
$600.00
$600.00
$8.50
Guymon
$570.00
$570.00
$570.00
$570.00
$8.21
EMS Plus
$500.00
Not Provided
$400.00
Not Provided
$12.00
Davenport
$500.00
$500.00
$500.00
$500.00
$9.00
Cimmarron
$500.00
$500.00
$500.00
$500.00
$8.50
;EMSA has proposed a mileage rate of $1 1.00/Mile, but has not yet been approved by their Board of Directors.
The most complete data for the purpose of evaluation was in the categories of ALS-11, BLS-
Emergency, and Mileage. The other two categories-ALS Emergency (Base Rate) and BLS Non-
Emergency-did not contain enough data to offer a credible assessment. A basic analysis was
performed for the region and across the state-using the data in the three noted rate
categories-to identify the highest and lowest ambulance and mileage rates, average
ambulance and mileage rates, and the median ambulance and mileage rates (see Table 3).
This research indicated that our current fee schedule and mileage rate is moderately less than
most EMS agencies in the region, and equally out of balance with EMS agencies statewide. The
analysis indicated that Owasso's ambulance service fees and mileage rate are less than the
average rate and median point in all categories, both regionally and statewide.
Table 3: Regional and Statewide Analysis
Regional
ALS-II
BLS- Emergency
Mileage
High/Low
$1300/$500
$800/$400
$15/$8.21
Average
$815.00
$606.67
$12.69
Median
$900.00
$600.00
$11.63
Owasso
$625.00
$550.00
$8.25
Statewide
ALS-11
BLS- Emergency
Mileage
High/Low
$1500/$500
$1500/$400
$15/$8.21
Average
$776.03
$640.22
$11.48
Median
$1,000.00
$950.00
$11.61
Owasso
$625.00
$550.00
$8.25
Following the regional and statewide analysis of fees and rates, staff evaluated the
department's scope of pre-hospital medical services as it related to billing practices and found
that it was logical for the City to depart from the multi-fee schedule currently in use and
maintain a single fee for ambulance calls and a mileage rate for loaded transport miles. Staff
then requested revenue projections (based on Fiscal Year 2013 year-to-date billed charges)
from Mediclaims. This data was used to estimate the potential increase in receipts over the
current ambulance fees and mileage rate. Mediclaims representatives acknowledged that
their projections were conservative figures; therefore, staff felt confident using those projections
as the baseline data for determining the potential impact of an increase. Using the data
provided by Mediclaims, staff determined that by increasing the ambulance service fee to
$1,100.00 and the mileage rate to $15.00/per loaded mile, the estimated increase in projected
annual receipts is $299,939.04.
SERVICE COMPARISON:
The Owasso Fire Department is one of only two fire departments licensed by the State of
Oklahoma as a Paramedic-Level ambulance service, and our paramedics provide a level of
clinical care that is equal to or greater than the other ambulance services across the Tulsa
region. The department provides advanced life support patient care and ambulance transport
to a response area that exceeds 70 square miles and 45,000 people. Additionally, ninety-two
percent (920) of the City's firefighters are licensed paramedics; permitting us to place more
paramedics at the patient's side than any other ambulance service in the region, and allowing
our staff to simultaneously perform multiple life-saving skills on patients who are in serious or
critical condition.
Given that (1) the City of Owasso's current ambulance fee schedule and mileage rate is well
below the rates charged by most EMS agencies in the region and across the state, (2) the last
rate increase occurred in 2007-prior to the start of the economic downturn, and (3) calls for
arbulance service and operational costs related to providing ambulance service have risen
3
annually; the fire department proposes increasing the ambulance service fee and the mileage
rate.
The impact of the proposed ambulance fee and mileage rate increase will be experienced by
our patients' health insurance companies and by patients who reside outside of Owasso city
limits and do not pay a subscription fee. The increase will not impact patients who live within
Owasso city limits and pay the monthly fee on their utility bill.
RECOMMENDATION:
Staff recommends approval of Resolution 2013-12, increasing the fees for ambulance services
provided by the Owasso Fire Department to the amounts listed below:
• Ambulance Service Fee -$1,100.00
• Mileage Rate - $15.00/Per Loaded Mile
ATTACHMENT:
Resolution 2013-12
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2013-12
A RESOLUTION ESTABLISHING FEES AND CHARGES FOR SERVICES PROVIDED BY THE CITY OF
OWASSO AMBULANCE SERVICE
WHEREAS, the City of Owasso operates an emergency medical service (ambulance) for
the benefit of the citizens in the Owasso area; and
WHEREAS, the cost of operating this service continues to rise with the increase in supply
costs, vehicle and fuel costs, and personnel training costs; and
WHEREAS, the City of Owasso wishes to maintain the high quality of emergency response
provided by the Owasso Ambulance Service; and
WHEREAS, the City Council of the City of Owasso has determined that an increase in the
base rate and mileage fee for ambulance service is the best method available to address these
financial needs and provide for the operation of this service for the community;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA THAT THE FOLLOWING CHARGES BE ASSESSED TO THOSE USERS OF THE OWASSO
AMBULANCE SERVICE EFFECTIVE JULY 1, 2013:
Ambulance Service - $1,100
Mileage Rate - $15 (Per Loaded Mile)
APPROVED AND ADOPTED this 18th day of June, 2013 by the City Council of the City of
Owasso, Oklahoma.
Mayor, Doug Bonebrake
ATTEST
Sherry Bishop, City Clerk
Approved as to Form:
Julie Trout Lombardi, City Attorney
Adoft
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: International Association of Firefighters (IAFF)
Fiscal Year 2013-2014 Contract
DATE: June 14, 2013
BACKGROUND:
Negotiations with the Owasso International Association of Firefighters (IAFF) have concluded with a
tentative agreement between both parties. The tentative agreement, ratified by the IAFF membership
on Tuesday, June 11, 2013, provides for a two-year contract that continues the current compensation
plan with an across the board increase of $0.28 per hour on July 1, 2013 and an across the board
increase of $0.49 per hour on the employees' fiscal year 2013-2014 anniversary date. The IAFF members
should be commended for their commitment to work with City administration to reach an agreement
that was agreeable to both the Firefighters and the City.
In addition to the across-the-board increases the agreement provides for the following changes:
➢ Year One
o Removal of language that would allow fire personnel to receive a pay increase if the
City offers an across-the-board pay increase to any other City department during the
term of the contract, that exceeded the average for the IAFF members over the last
three years.
o Increase in Working Out of Class pay.
o Rewording of Physical Fitness Program to provide for annual reimbursement versus
quarterly reimbursement, with no increase in the amount of reimbursement.
➢ Year Two
o Increase in pro-pay for those with Paramedic certification to $0.75 per hour effective
January 1, 2015.
o Increase in longevity to $0.10 per hour per year of service effective January 1, 2015.
The proposed contract provides for a continuation of existing contract language on all other issues.
The increase in compensation costs for fiscal year 2013-14 is $89,088, and $54,884 for fiscal year 2014-15
contract.
COMMENTS:
Credit for successful negotiations is due to both teams and their Chief Negotiators - Shane Atwell for the
IAFF and Warren Lehr for the City.
RECOMMENDATION:
Staff recommends approval of the 2013-14 contract between the City of Owasso and the International
Association of Firefighters (IAFF) Local #2789 and authorization for the Mayor to execute the contract.
The City Witiaut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: FY 2013 CDBG Sidewalk Project
Construction Contract Bid Update
DATE: June 14, 2013
BACKGROUND:
Each year, the City of Owasso is eligible for funds through the Community Development Block
Grant (CDBG), administered through INCOG and the Oklahoma Department of Commerce.
CDBG funds are federal funds appropriated through the Department of Housing and Urban
Development (HUD). The funds are to be spent on infrastructure improvements in areas of low-
to-moderate income. The defined low-to-moderate income areas are determined from U.S.
census data. The low-to-moderate income areas in Owasso are represented on Attachment A.
Funds can be used to improve roads, drainage, utilities, sidewalks, parks, etc in the qualifying
areas. Some previous projects in Owasso using CDBG funds include drainage and walking trail
improvements at Rayola Park; construction of a new Skate Park; and pavement repairs in Three
Lakes Village.
On April 3, 2013, City Council approved Resolution 2012-03 which authorized participation in the
Tulsa County CDBG Urban County and execution of the cooperation agreement which
included the project description.
The 2013 project is to construct new sidewalks and upgrade existing sidewalks/handicap ramps
to the Americans with Disabilities Act (ADA) guidelines. The upgrades include removing small
sections of sidewalks with trip hazards, removing large sections that have settled or have been
damaged, and the adding new segments of sidewalks that will provide connectivity for
pedestrian traffic. A map of the improvements is included as Attachment B.
The project locations were determined by walking and visually surveying each section of
sidewalk in the CDBG area.
ADVERTISING FOR BIDS:
Advertisements for bids were published on April 25 and May 2, 2013, in accordance with state
law and a mandatory pre-bid meeting was held at City Hall on May 15, 2013 with five (5)
contractors in attendance. The bid opening was held on May 29, 2013 at City Hall.
BID OPENING
Four (4) bidders submitted bids on this project. The bid results are included in the following Table:
Bidder
Base Bid
Add. Alternate
Total Base
Bid+Add Alt.
Tulsa Civil Contractors
$232,475.00
$53,250.00
$285, 725.00
Tri-Star Construction
$156,300.00
$36,000.00
$192,300.00
Glover Construction
$134.540.00
$25,100.00
$159,640.00
MAC Construction
$117,320.00
$24,100.00
$141,420.00
Engineer's
Estimate
$113,887.50
$23,250.00
$137,137.50
The low bidder was MAC Construction, Ramona, Oklahoma. The Base Bid from MAC
Construction is above the funds available from CDBG ($113,845). However, the Streets Division
budget has additional funds for sidewalk construction and can fund the remaining Base Bid
needs plus the Additive Alternate needs.
FUNDING:
Funds are available in the Community Development Block Grant Fun d and Streets Division
Operating Budget.
RECOMMENDATION:
Staff recommends contract award of the Base Bid and Additive Alternate to MAC Construction,
Inc. in the amount of $141,420 for the 2012 CDBG Sidewalk Project and authorization of the
Mayor to execute the necessary documents.
ATTACHMENTS:
A. CDBG Project Boundary Map
B. Sidewalk Replacement Location Map
C. Bid Document
2013 CDB G BOUNDARY
6/8/13
Legend
CITY OF OWASSO
111 N. Main Street
P.O. Box 180
r Owasso, OK 74055
THIS NIAP IS FOR INFORAVIATION PURPOSE ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SCALE. USG OF THIS MAP IS WITHOUT
WARRANTY OR REPRESENTATION 13Y CITY OF OWASSO OF ITS ACCURACY.
918.376.1500
P1 IFT
3~E
~M-0 FIM Q
]==E
ON
FY 2012 CDBG ADA SIDEWALK
REHABILITATION PROJECT
- REPAIR EXISTING SIDEWALK Legend
- INSTALL NEW SIDEWALK
ALTERNATE SIDEWALK REPAIR 0
6/8/13 North
THIS MAP IS FOR INFORMATION PURPOSL. ONLY AND IS NOT INTENDLD TO
RFPRFSk-_NT AN ACCURA"f'L AND l-2UF SCAL_[-. US,'01:1 HIS MAP LS `»ITHOU"I-
NTY OR RLPR LS LN TUITION BY CITY" OF OVvASSO OF ITS ACCURACY.
CITY OF OWASSO
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 18th day of June, 2013 , by and
between City of Owasso (hereinafter called
OWNER) and MAC Construction, Inc.
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
FY 2012 CDBG ADA SIDEWALK REHABILITATION PROJECT
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Repair trip hazards and installation of new sidewalk within the CDBG grant areas of Owasso.
ARTICLE 2. DEPARTMENT
The PROJECT has been assigned by the OWNER to the DEPARTMENT (City of Owasso
Public Works). The DEPARTMENT Director, Project Administrator and City Engineer are the
duly authorized representatives of the OWNER who will assume the duties and responsibilities
and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within sixty 60 calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within ninety (90) calendar days from the date of Notice to Proceed, which
will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
Hundred Dollars ($200.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Two Hundred Dollars ($200.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 The contract price is for the base bid and additive alternate. The contract price is
$117,320.00 (base bid) + $24,100.00 (add. Alt 1) = One hundred, forty-one thousand, four-
hundred twenty dollars and No/100 ($141,420.00)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50%) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50%) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the WORK completed, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the remainder of the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Consultants do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A", "B", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non-Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 6, inclusive, and Standard Drawings.
7.21 Addendum Numbers to , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages to
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his/her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on June 18, 2013.
OWNER: City of Owasso
By
CONTRACTOR: MAC Construction, Inc.
By
Mayor President
(SEAL) (SEAL)
ATTEST:
Title
Title
Address for giving notices:
P.O. Box 180
Owasso, OK 74055
The City Witiout Limits.
TO:
The City Council
FROM:
Doug Bonebrake
Mayor
SUBJECT:
City Council Appointments to Boards and Commissions
DATE:
June 14, 2013
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2-4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
subject to confirmation by the City Council. Additionally, the Council has established the same
procedure, by precedent, for those appointments not specifically addressed by ordinance.
Therefore, the purpose of this memorandum is to recommend for Council confirmation the
following appointments to the positions as indicated:
ANNEXATION COMMITTEE: (One-Year Terms)
Patrick Ross, City Council Representative
Chris Kelley, City Council Representative
AUDIT COMMITTEE: (One-Year Term)
Jeri Moberly, Seat 1, City Council Representative
CAPITAL IMPROVEMENTS COMMITTEE: (One-Year Term)
Doug Bonebrake, City Council Representative
Chris Kelley, City Council Representative
OWASSO ECONOMIC DEVELOPMENT AUTHORITY: (One-Year Term)
Jeri Moberly, Council Representative
INCOG BOARD OF DIRECTORS:
Patrick Ross, City Council Representative
INCOG TRANSPORTATION POLICY COMMITTEE:
Charlie Brown, City Council Representative
WA\.-OIFThe City Wit aut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Mediation in Williams v. Townsend, et al. and proposed Resolution 2013-11
DATE: June 14, 2013
BACKGROUND:
A lawsuit was filed against four Owasso police officers, Captain Tracy Townsend, Jack Wells,
Sergeant H.D. Pitt and Lem Mutii by the surviving spouse of Elliott Earl Williams in their individual
capacities on March 16, 2012. This action, brought under 42 U.S.C. § 1983, arises out of Mr.
Williams' arrest by the Owasso Police Department on October 21, 2011, and his subsequent
death while incarcerated at the Tulsa County Jail on October 27, 2011. Upon receipt of the
Complaint in this lawsuit, the City of Owasso determined that the four named officers were at all
times acting fully within the scope of their employment and that they followed department
policy during the arrest of Mr. Williams and were thereby entitled to a legal defense and liability
coverage in this litigation.
The Federal Rules of Civil Procedure requires attendance at a settlement conference by a
person vested with full settlement authority on behalf of any organization or entity named as a
party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all
parties are required to confer full settlement authority upon a representative to be used at the
representative's discretion during the settlement conference. A settlement conference has
been scheduled for the Plaintiff, Defendants and their respective attorneys on June 27, 2013, at
9:30 a.m. at the Federal Courthouse in Tulsa, OK, and attendance and participation by all
parties is required. Consequently, it is necessary for the City of Owasso to confer full settlement
authority upon a representative to attend the settlement conference on behalf of the four
defendant police officers.
The Open Meeting Act specifically provides in 25 O.S. §307(B)(4) that discussions between a
public body and its attorney concerning a pending action may be held in executive session if
public disclosure of the matters to be discussed will seriously impair the public body's ability to
prosecute or defend the litigation. The City Attorney and outside counsel retained by the City to
conduct its defense believe the necessary matters to be considered and discussed by the City
Council fall within the purview of §307(B) (4), and further believe that discussion of these matters
publicly during a City Council meeting would seriously impair the ability of the City and the four
Defendant police officers to defend this lawsuit. Accordingly, counsel recommends that
discussion of the legal issues relating to the pending lawsuit and settlement conference be
conducted in executive session. As further required by the Open Meeting Act, any vote or
action taken in connection with this item will occur in the public meeting after the City Council
members return from the executive session.
RECOMMENDATION:
Staff recommends that the City Council convene an executive session to discuss this lawsuit and
the scheduled settlement conference. Staff further recommends that the City Council
designate the Acting City Manager, Warren Lehr, as the authorized settlement representative for
the City of Owasso and the Defendant police officers in the case of Williams v. Townsend et al.,
and approve proposed Resolution 2013-11 memorializing the same.
ATTACHMENT:
Proposed Resolution 2013-11
OWASSO CITY COUNCIL
RESOLUTION NO. 2013-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, DESIGNATING
THE ACTING CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT
CONFERENCE SCHEDULED TO BE HELD ON JUNE 27, 2013, IN THE LITIGATION STYLED
WILLIAMS v. TOWNSEND, ET AL., AND ADDITIONALLY GRANTING FULL AND FINAL
SETTLEMENT AUTHORITY IN THIS ACTION TO THE ACTING CITY MANAGER FOR PURPOSES OF
THE SETTLEMENT CONFERENCE.
WHEREAS: Captain Tracy Townsend, Officer Jack Wells, Sergeant H.D. Pitt and former
Officer Lem Mutii are Defendants in litigation currently filed in the United States District
Court for the Northern District of Oklahoma captioned Elio Patricia Lora-Williams v.
Stanley Glanz, Sheriff of Tulsa County, Correctional Healthcare Management of
Oklahoma, Inc., Correctional Healthcare Companies, Inc., Correctional Healthcare
Management, Inc., Earnie Chappell, RN, Carmen Luca, LPN , Julie Hightower, Tracy
Townsend, Jack Wells, H.D. Pitt, Lem Mutii and Does I through X, and,
WHEREAS: The Plaintiff and Defendants have agreed to attend a settlement
conference scheduled to occur on the 27th day of June, 2013, in Tulsa, Oklahoma, and
to bring an authorized representative possessing full settlement authority to be used at his
or her discretion during the settlement conference, and,
WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the
Acting City Manager, Warren Lehr, for purposes of the settlement conference.
THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: Warren Lehr, in his capacity as Acting City Manager, is hereby
designated as the settlement representative of the City of Owasso for purposes of the
settlement conference in this litigation,
AND, BE IT FURTHER RESOLVED THAT: Warren Lehr is hereby vested with full and final
settlement authority on behalf of the City of Owasso for purposes of the settlement
conference to be held on June 27, 2013, or at such other time as may be scheduled by
the parties.
APPROVED AND ADOPTED this 18th day of June, 2013, by the City Council of the City of
Owasso, Oklahoma.
Doug Bonebrake, Mayor
Attest:
Sherry Bishop, City Clerk
Approved As To Form:
Julie T. Lombardi, City Attorney
OT City Witiouf Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney and General Counsel
SUBJECT: Mediation in Williams v. Townsend, et al. and proposed Resolution 2013-11
DATE: June 14, 2013
BACKGROUND:
A lawsuit was filed against four Owasso police officers, Captain Tracy Townsend, Jack Wells,
Sergeant H.D. Pitt and Lem Mutii by the surviving spouse of Elliott Earl Williams in their individual
capacities on March 16, 2012. This action, brought under 42 U.S.C. § 1983, arises out of Mr.
Williams' arrest by the Owasso Police Department on October 21, 2011, and his subsequent
death while incarcerated at the Tulsa County Jail on October 27, 2011. Upon receipt of the
Complaint in this lawsuit, the City of Owasso determined that the four named officers were at all
times acting fully within the scope of their employment and that they followed department
policy during the arrest of Mr. Williams and were thereby entitled to a legal defense and liability
coverage in this litigation.
The Federal Rules of Civil Procedure requires attendance at a settlement conference by a
person vested with full settlement authority on behalf of any organization or entity named as a
party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all
parties are required to confer full settlement authority upon a representative to be used at the
representative's discretion during the settlement conference. A settlement conference has
been scheduled for the Plaintiff, Defendants and their respective attorneys on June 27, 2013, at
9:30 a.m. at the Federal Courthouse in Tulsa, OK, and attendance and participation by all
parties is required. Consequently, it is necessary for the City of Owasso to confer full settlement
authority upon a representative to attend the settlement conference on behalf of the four
defendant police officers.
The Open Meeting Act specifically provides in 25 O.S. §307(B)(4) that discussions between a
public body and its attorney concerning a pending action may be held in executive session if
public disclosure of the matters to be discussed will seriously impair the public body's ability to
prosecute or defend the litigation. The City Attorney and outside counsel retained by the City to
conduct its defense believe the necessary matters to be considered and discussed by the City
Council fall within the purview of §307(B)(4), and further believe that discussion of these matters
publicly during a City Council meeting would seriously impair the ability of the City and the four
Defendant police officers to defend this lawsuit. Accordingly, counsel recommends that
discussion of the legal issues relating to the pending lawsuit and settlement conference be
conducted in executive session. As further required by the Open Meeting Act, any vote or
action taken in connection with this item will occur in the public meeting after the City Council
members return from the executive session.
RECOMMENDATION:
Staff recommends that the City Council convene an executive session to discuss this lawsuit and
the scheduled settlement conference. Staff further recommends that the City Council
designate the Acting City Manager, Warren Lehr, as the authorized settlement representative for
the City of Owasso and the Defendant police officers in the case of Williams v. Townsend et al.,
and approve proposed Resolution 2013-11 memorializing the same.
ATTACHMENT:
Proposed Resolution 2013-11
OWASSO CITY COUNCIL
RESOLUTION NO. 2013-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, DESIGNATING
THE ACTING CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT
CONFERENCE SCHEDULED TO BE HELD ON JUNE 27, 2013, IN THE LITIGATION STYLED
WILLIAMS v. TOWNSEND, ET AL., AND ADDITIONALLY GRANTING FULL AND FINAL
SETTLEMENT AUTHORITY IN THIS ACTION TO THE ACTING CITY MANAGER FOR PURPOSES OF
THE SETTLEMENT CONFERENCE.
WHEREAS: Captain Tracy Townsend, Officer Jack Wells, Sergeant H.D. Pitt and former
Officer Lem Mutii are Defendants in litigation currently filed in the United States District
Court for the Northern District of Oklahoma captioned Elio Patricia Lora-Williams v.
Stanley Glanz, Sheriff of Tulsa County, Correctional Healthcare Management of
Oklahoma, Inc., Correctional Healthcare Companies, Inc., Correctional Healthcare
Management, Inc., Earnie Chappell, RN, Carmen Luca, LPN , Julie Hightower, Tracy
Townsend, Jack Wells, H.D. Pitt, Lem Mutii and Does 1 through X, and,
WHEREAS: The Plaintiff and Defendants have agreed to attend a settlement
conference scheduled to occur on the 27th day of June, 2013, in Tulsa, Oklahoma, and
to bring an authorized representative possessing full settlement authority to be used at his
or her discretion during the settlement conference, and,
WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the
Acting City Manager, Warren Lehr, for purposes of the settlement conference.
THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: Warren Lehr, in his capacity as Acting City Manager, is hereby
designated as the settlement representative of the City of Owasso for purposes of the
settlement conference in this litigation,
AND, BE IT FURTHER RESOLVED THAT: Warren Lehr is hereby vested with full and final
settlement authority on behalf of the City of Owasso for purposes of the settlement
conference to be held on June 27, 2013, or at such other time as may be scheduled by
the parties.
APPROVED AND ADOPTED this 18th day of June, 2013, by the City Council of the City of
Owasso, Oklahoma.
Attest:
Sherry Bishop, City Clerk
Approved As To Form:
Doug Bonebrake, Mayor
Julie T. Lombardi, City Attorney