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Home My WebLink About2013.07.02_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular IJUN 2 P, 2013 01 DATE: July 2, 2013 City Clerks Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, June 28, 2013. Sherry Bi p, City Clerk AGENDA 1. Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the June 18, 2013 Regular Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 18, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, June 18, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, June 14, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 9:30 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Patrick Ross, Trustee Charlie Brown, Trustee Jeri Moberly, Trustee A quorum was declared present STAFF Warren Lehr, Acting Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 4, 2013 and June 11, 2013 Regular Meetings B. Approval of Claims C. Receipt of the Monthly Budget Status Report Mr. Brown moved, seconded by Ms. Moberly to approve the consent agenda with claims totaling $19,516.22. Also included for review was the payroll payment report for 06/01/2013. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 CONSIDERATION AND APPROPRIATE ACTION APPROVING RESOLUTION NO. 2013 -01 ADOPTING THE FY 2013 -2014 BUDGET FOR THE OPGA FUND Sherry Bishop presented the item recommending approval of Resolution No. 2013 -01. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the resolution, as recommended. Owasso Public Golf Authority YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3 -2 ITEM 6 REPORT FROM OPGA MANAGER Larry Langford presented the Bailey Ranch Golf Club Monthly Status Report ITEM 7 REPORT FROM OPGA ATTORNEY No report ITEM 8 NEW BUSINESS None ITEM 9 ADJOURNMENT Mr. Brown moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:41 p.m. Ashley Hickman, Minute Clerk 2 June 18, 2013 Doug Bonebrake, Chairman Claims List 7/2/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA JPMORGAN CHASE BANK SYSCO -FOOD RETURN JPMORGAN CHASE BANK SYSCO -FOOD -22.57 124.64 JPMORGAN CHASE BANK SYSCO -FOOD 360.09 JPMORGAN CHASE BANK SYSCO -FOOD 10.58 JPMORGAN CHASE BANK GRT PLAINS - BEVERAGE ORDER 272.32 JPMORGAN CHASE BANK EXECUTIVE COFFEE - BEVERAGE 103.89 JPMORGAN CHASE BANK AMAZON -FOOD 75.76 JPMORGAN CHASE BANK WALMART -FOOD 51.08 JPMORGAN CHASE BANK SYSCO -FOOD 326.99 JPMORGAN CHASE BANK SYSCO -FOOD 558.50 JPMORGAN CHASE BANK SYSCO -FOOD 375.18 JPMORGAN CHASE BANK GRT PLAINS - BEVERAGE ORDER 96.60 JPMORGAN CHASE BANK GRT PLAINS - BEVERAGE ORDER 398.54 BGR DAILY ACCT. REIMB PETTY CASH 1,332.20 JPMORGAN CHASE BANK WALMART -FOOD 8 94 JPMORGAN CHASE BANK WALMART -FOOD 21.90 JPMORGAN CHASE BANK WALMART -FOOD 12.57 JPMORGAN CHASE BANK PING - MERCHANDISE 1,126.48 TOTAL OPGA 5,233.69 GOLF SHOP JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES - 62.97 TOTAL GOLF SHOP 62.97 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES JPMORGAN CHASE BANK LOWES -PVC PART 174.75 0.97 JPMORGAN CHASE BANK LOWES -PVC PART 0.99 TOTAL CART OPERATIONS 176.71 COURSE MAINT UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 JPMORGAN CHASE BANK PROF TURF - BEDKNIVES 117.05 JPMORGAN CHASE BANK AGPRO - WETTING AGENT 379.61 JPMORGAN CHASE BANK MAIL THIS - SHIPPING 19.28 JPMORGAN CHASE BANK BWI- FERTILIZER 907.01 JPMORGAN CHASE BANK WINFIELD- FUNGICIDE 1,056.06 JPMORGAN CHASE BANK P &K EQUIP- STARTER/TOOL 48.96 JPMORGAN CHASE BANK HD SUPPLY -BRASS VALVE 23.50 JPMORGAN CHASE BANK OREILLY- HYDRAULIC OIL 99.98 JPMORGAN CHASE BANK LOWES -PVC FITTINGS 2.23 JPMORGAN CHASE BANK MAIL THIS - SHIPPING 75.02 JPMORGAN CHASE BANK FASTENAL -TAP AND DIE 11.67 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 JPMORGAN CHASE BANK OREILLY -OIL FILTER 6.14 JPMORGAN CHASE BANK OREILLY -2 CYCLE OIL 35.96 Page 1 Claims List 7/2/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT JPMORGAN CHASE BANK ALL BATTERY - BATTERY 128.65 JPMORGAN CHASE BANK FASTENAL -BOLTS 5.78 JPMORGAN CHASE BANK WALMART- ORGANIZERS 33.88 JPMORGAN CHASE BANK BWI- FERTILIZER 281.17 JPMORGAN CHASE BANK LUBER BROS -DECK PARTS 761.02 JPMORGAN CHASE BANK LUBER BROS -FUEL GAUGE 150.54 JPMORGAN CHASE BANK MAC HYDRAULIC -SEAL KITS 355.00 JPMORGAN CHASE BANK ROBERTSON TIRE -CART TIRE 67.63 JPMORGAN CHASE BANK ROBERTSON TIRE -TURF TIRE 175.35 AMC INDUSTRIES INC STATION VALVE 111.29 TOURNAMENT TURF LABORATORIES INC TISSUE TESTS 100.00 UNIFIRST HOLDINGS LP PAPER TOWELS 42.00 TIMMONS OIL COMPANY UNLEADED FUEL 1,631.45 HOLLIDAY SAND & GRAVEL CO SAND 247.05 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 WIRELESS TECHNOLOGIES, INC RADIO PARTS 378.93 YOCHAM TRUCKING, INC. SAND 258.12 AEP /PSO ELECTRIC USE 1,140.82 JPMORGAN CHASE BANK SHORTYS- STARTER MOTOR 70.00 JPMORGAN CHASE BANK TURF DIAGNOSTIC - ANALYSIS 75.00 JPMORGAN CHASE BANK R &R PRODUCTS -TINES 335.38 JPMORGAN CHASE BANK LOWES - SUPPLIES 23.34 JPMORGAN CHASE BANK LOWES- SPRINKLER HEAD 10.97 JPMORGAN CHASE BANK LOWES- SUPPLIES 22.72 JPMORGAN CHASE BANK P &K EQUIP -FUEL CAP 3.78 JPMORGAN CHASE BANK P &K EQUIP- BLOWER PARTS 76.65 JPMORGAN CHASE BANK INNOVATIVE TURF - FERTILIZE 411.32 JPMORGAN CHASE BANK WINFIELD- INSECTICIDE 113.15 JPMORGAN CHASE BANK LOWES- SUPPLIES 14.94 JPMORGAN CHASE BANK LOWES -PAPER CUPS 249.00 JPMORGAN CHASE BANK BWI- CREDIT - 907.01 JPMORGAN CHASE BANK MAIL THIS - SHIPPING 9.89 JPMORGAN CHASE BANK PROF TURF - SLICING TINES 362.06 JPMORGAN CHASE BANK EQUIPMENT ONE -BELT 49.95 TOTAL COURSE MAINT 9,630.37 FOOD & BEV JPMORGAN CHASE BANK SYSCO- CREDIT 26.52 JPMORGAN CHASE BANK SYSCO- SUPPLIES 94.87 JPMORGAN CHASE BANK SYSCO- SUPPLIES 37.81 JPMORGAN CHASE BANK BROOKS GREASE - CLEANING 100.00 JPMORGAN CHASE BANK SYSCO- SUPPLIES 238.14 JPMORGAN CHASE BANK AMAZON- SUPPLIES 13.23 JPMORGAN CHASE BANK SYSCO- SUPPLIES 123.37 Page 2 Claims List 7/2/2013 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/15/13 Department Payroll Expenses Total Expenses Golf Shop Operations 2,534.54 3,823.63 Cart Operations 2,313.02 2,597.05 Golf Course Operations 10,627.31 14,679.22 Food & Beverage 3,792.19 4,709.17 General & Administration 3,232.22 4,719.72 FUND TOTAL 22,499.28 30,528.79