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HomeMy WebLinkAbout2013.07.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: July 16, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 12, 2013. n — tevens, Deputy AGENDA 1. Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the July 2, 2013 Regular Meeting and the July 9, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action approving Resolution No. 2013 -04, a resolution of the Owasso Public Works Authority establishing water rates within and outside the corporate limits of the City of Owasso and establishing an effective date Linda Jones Attachment #5 Staff recommends approval of Resolution No. 2013 -04. Owasso Public Works Authority July 16, 2013 Page 2 Consideration and appropriate action approving Resolution No. 2013 -05, a resolution for the adoption of the Planning and Environmental Information Document for the proposed Ranch Creek Sanitary Sewer Interceptor Project as set forth in the Oklahoma Water Resources Board Clean Water State Revolving Fund Project ORF -13- 0005 -CW and certifying a public hearing was held on June 17, 2013, in conformance with the Notice of Public Hearing and published in the Owasso Reporter on the 16th day of May, 2013. Dwayne Henderson Attachment #6 Staff recommends approval of Resolution No. 2013 -05. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment 0: \MANAGERIAL \City Council \Agendas \OPWA \2013 \071613.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 2, 2013 The Owasso Public Works Authority met in regular session on Tuesday, July 2, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on June 28, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:47 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 18, 2013 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Mr. Ross, to approve the Consent Agenda with claims totaling $517,671.58. Also included for review was the payroll payment report for 06/15/2013. YEA: Moberly, Ross, Kelley, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Brown, Kelley, Ross, Moberly, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:47 p.m. Ashley Hickman, Minute Clerk July 2, 2013 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 9, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 9, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, July 5, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OWRB FINANCING - RANCH CREEK INTERCEPTOR Rick Smith with Municipal Finance Services presented an overview of OWRB Financing as it relates to the Ranch Creek Interceptor project. ITEM 3: DISCUSSION RELATING TO THE CODE OF ETHICS /CONFLICT OF INTEREST FOR EMPLOYEES Councilor Charlie Brown presented this item and discussion was held. It was further explained that this item will be placed on the August work session agenda for further discussion. ITEM 4: DISCUSSION RELATING TO THE MAYOR'S APPOINTMENTS TO BOARDS AND COMMISSIONS Mayor Bonebrake presented this item and discussion was held. ITEM 5: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Water Rate Increase Sherry Bishop presented the item and discussion was held. It was further explained that this item will be on the July 16, 2013 agenda for consideration and appropriate action. ITEM 6: DISCUSSION RELATING TO OPERATIONAL ITEMS A . Annexation - Mingo Road (E 96th St N & E 1 16th St N) B. Annexation - Cornerstone Hardware (1 16th St N & 129th E Ave) C. 98 PUD Amendment D. Adoption of Updated State Building Codes Owasso City Council /OPWA /OPGA July 9, 2013 Bronce Stephenson presented items A - C and discussion was held. It was further explained that these items will be placed on the July 16, 2013 agenda for consideration and appropriate action. Bronce Stephenson presented item D, Adoption of Updated State Building Codes, and discussion was held. It was further explained that this item will be placed on a future agenda for consideration and appropriate action. The Mayor called a recess at 7:35 p.m. and the meeting resumed at 7:45 p.m. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS A. First Bank Building Purchase B. City Manager Hiring Process C. City Manager Report Gathering on Main Street Special Events Permit Sales Tax Report Warren Lehr presented item A, First Bank Building Purchase, and discussion was held. Mayor Bonebrake presented item B, City Manager Hiring Process, and discussion was held. He further explained that he will report on this item at the July 16, 2013 City Council meeting. Under the City Manager's Report: Warren Lehr announced that Sam's Club intends to open on October 24, 2013. Chelsea Levo announced the Gathering on Main Street has been rescheduled for August 1, 2013. Warren Lehr presented information relating to a Special Events Permit and discussion was held. Sherry Bishop reviewed the sales tax report. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY ATTORNEY, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (1) Ms. Moberly moved, seconded by Dr. Kelley to enter executive session. YEA: Moberly, Brown Ross, Kelley, Bonebrake NAY: None Motion carried 5 -0 The City Council entered executive session at 8:55 p.m. At 9:50 p.m., the City Council returned to open session. 2 Owasso City Council /OPWA /OPGA ITEM 9: REPORT FROM CITY COUNCILORS No report ITEM 10: ADJOURNMENT Ms. Moberly moved for adjournment, seconded by Charlie Brown. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 Meeting adjourned at 9:52 p.m. Juliann Stevens, Minute Clerk 3 July 9, 2013 Doug Bonebrake, Mayor /Chairman Claims List 7/16/2013 Budget Unit Title Vendor Name Payable Description IPayment Amounl OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 113.98 TOTAL OPWA 113.98 OPWA ADMINISTRATION ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 83.81 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.01 JPMORGAN CHASE BANK SAMS- SUPPLIES 177.14 TREASURER PETTY CASH PARKING FEE 2.00 TREASURER PETTY CASH SUPPLIES 8.91 CITY GARAGE CITY GARAGE OVERHEAD 216.66 JPMORGAN CHASE BANK DEQ- LICENSE CERT FEES 184.00 CITY OF OWASSO ADMIN OVERHEAD 15,424.00 CITY OF OWASSO SELF - INSURANCE FEES 140,000.00 AT &T CONSOLIDATED PHONE BILL 501.84 TOTAL OPWA ADMINISTRATION 156,703.28 UTILITY BILLING KATHLEEN A BALSIGER METER READER 556.20 TYRONE EUGENE DINKINS METER READER 290.70 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 99.99 TODD C. KIMBALL METER READER 544.95 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,279.66 TODD C. KIMBALL METER READER 478.80 TRACY HARLIN METER READER 293.85 CHRISTOPHER JAMES GARCIA METER READER 283.50 TOTAL UTILITY BILLING 3,827.65 WATER JPMORGAN CHASE BANK GELLCO -STEEL TOED BOOTS 134.99 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 JPMORGAN CHASE BANK DEQ- LICENSE CERT FEES 782.00 JPMORGAN CHASE BANK HD SUPPLY -METER SETTERS 1,660.70 JPMORGAN CHASE BANK HD SUPPLY - FLANGE KIT 187.40 JPMORGAN CHASE BANK HD SUPPLY -RADIO REGISTERS 700.00 JPMORGAN CHASE BANK GRAINGER -PPE 13.14 JPMORGAN CHASE BANK GREEN HILL- ROCK/SCREENING 173.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 CITY GARAGE CITY GARAGE OVERHEAD 1,000.00 JPMORGAN CHASE BANK HD SUPPLY - HYDRANT PARTS 365.00 JPMORGAN CHASE BANK LOWES - WASHED ROCK 9.36 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 JPMORGAN CHASE BANK UTILITY SUPPLY - HYDRANT 1,800.00 FLEETCOR TECHNOLOGIES FUELMAN FOR JUNE 2013 1,541.30 CITY OF TULSA UTILITIES WATER 99,727.63 CITY OF TULSA UTILITIES WATER 171,277.66 Page 1 Claims List 7/16/2013 Budget Unit Title Vendor Name Payable Description IPayment Amouni WATER... ICITY GARAGE ICITY GARAGE PARTS 1,150.99 TOTAL WATER 280,781.55 WASTEWATER TREATMENT CITY GARAGE CITY GARAGE PARTS 13.34 AT &T CONSOLIDATED PHONE BILL 227.90 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,164.33 CITY GARAGE CITY GARAGE OVERHEAD 583.33 FLEETCOR TECHNOLOGIES FUELMAN FOR JUNE 2013 746.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.19 JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS 276.00 JPMORGAN CHASE BANK GREEN CO TEST -FECAL TEST 41.20 JPMORGAN CHASE BANK OREILLY- HYDRAULIC OIL 49.99 JPMORGAN CHASE BANK HACH -LAB TESTING SUPPLIES 272.40 JPMORGAN CHASE BANK HACH -LAB TESTING SUPPLIES 70.50 JPMORGAN CHASE BANK INSITE -LAB SUPPLIES 144.00 DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT FOR WWTP 347.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL 69.89 JPMORGAN CHASE BANK GRAINGER -PPE 13.14 JPMORGAN CHASE BANK EQUIP ONE -MOWER BLADES 107.90 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 138.00 TOTAL WASTEWATER TREATMENT 5,325.08 WASTEWATER COLLECTION; JPMORGAN CHASE BANK OREILLY- CHARGER 36.99 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 368.00 JPMORGAN CHASE BANK HD SUPPLY -PAINT 192.64 JPMORGAN CHASE BANK GRAINGER -PPE 13.14 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 147.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.20 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 133.32 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 267.37 JPMORGAN CHASE BANK BROWN FARMS -SOD 75.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.40 JPMORGAN CHASE BANK LOWES -TOOLS 65.30 OWASSO TOP SOIL DIRT 40.00 SCHUERMANN ENTERPRISES, INC WWTP MAINTENANCE 283.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.20 FLEETCOR TECHNOLOGIES FUELMAN FOR JUNE 2013 1,755.38 CITY GARAGE CITY GARAGE OVERHEAD 833.33 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 622.75 JPMORGAN CHASE BANK ATWOODS- LOCATE PAINT 40.41 JPMORGAN CHASE BANK GELLCO -BOOTS 224.98 JPMORGAN CHASE BANK OREILLY- CAMERA PARTS 7.02 CITY GARAGE CITY GARAGE PARTS 980.84 Page 2 Claims List 7/16/2013 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL WASTEWATER COLLECTIONS 6,186.64 REFUSE COLLECTIONS CITY GARAGE CITY GARAGE PARTS 1,627.51 BLUE ENERGY FUELS, LLC CNG FUEL 155.31 JPMORGAN CHASE BANK ALSUMA- REPAIRS 5,107.47 FLEETCOR TECHNOLOGIES FUELMAN FOR JUNE 2013 8,921.79 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,288.11 AT &T CONSOLIDATED PHONE BILL 37.98 JPMORGAN CHASE BANK BUMPER TO BUMPER - FLUIDS 21.16 JPMORGAN CHASE BANK FLEETPRIDE -EMERG TRIANGLE 74.04 CITY GARAGE CITY GARAGE OVERHEAD 3,333.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 LENOX WRECKER SERVICE INC TOWING 285.40 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,900.35 THE METROPOLITAN ENVIRONMENTAL TRUS FIRST HALF ASSESSMENT 3,436.43 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES FY14 3,707.69 JPMORGAN CHASE BANK GRAINGER -PPE 13.18 JPMORGAN CHASE BANK BUMPER TO BUMPER -OIL DRY 123.30 JPMORGAN CHASE BANK OREILLY -BELT FOR 09 -2 44.86 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLR DRY 84.69 JPMORGAN CHASE BANK BUMPER TO BUMPER -PART 35.25 JPMORGAN CHASE BANK CUMMINS -BELT TENSIONER 123.96 TOTAL REFUSE COLLECTIONS 36,411.41 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 2,170.88 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,895.86 TERMINIX PEST CONTROL 263.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 ZEE MEDICAL, INC FIRST AID SUPPLIES 52.00 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFFS 200.00 R.W. BECK GROUP, INC. ENGINEERING SERVICES 675.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 CITY GARAGE CITY GARAGE OVERHEAD 166.66 AT &T CONSOLIDATED PHONE BILL 37.98 R.W. BECK GROUP, INC. ENGINEERING SERVICES 5,892.57 TOTAL RECYCLE CENTER 11,375.91 OPWA DEBT SERVICE THE BANK OF NEW YORK MELLON NOTE O6 (ATOR) 1,000.00 THE BANK OF NEW YORK MELLON NOTE 10 750.00 THE BANK OF NEW YORK MELLON NOTE 99 B 750.00 THE BANK OF NEW YORK MELLON NOTE 01 B 1,500.00 THE BANK OF NEW YORK MELLON NOTE 01 C 1,500.00 THE BANK OF NEW YORK MELLON NOTE 04 1,500.00 Page 3 Claims List 7/16/2013 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL OPWA DEBT SERVICE 7,000.00 FUND GRAND TOTAL 507,725.5 OPWA GRAND TOTAL $507,725.50 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/29/13 Department Payroll Expenses Total Expenses OPWA Administration 7,946.15 11,670.39 Utility Billing 4,465.60 7,740.44 Water 9,724.49 17,240.43 Wastewater 10,702.10 18,050.95 Wastewater Collection 6,525.93 10,410.25 Santa Fe Lift Station 1,400.00 1,557.92 Refuse 10,684.24 16,869.98 Recycle Center 958.40 1,868.34 FUND TOTAL 52,406.91 85,408.70 Apmwk The City Witiout Limits. TO: The Honorable Chairman and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Water Rate Increase DATE: July 12, 2013 BACKGROUND: The Owasso Public Works Authority purchases treated water from the City of Tulsa. On March 27, 2013, the City of Tulsa notified Owasso of a water rate increase effective October 1, 2013. Rates for water purchased by the OPWA from the City of Tulsa will increase from $2.77 to $2.96 per 1,000 gallons. Tulsa water is delivered to Owasso through three master meters. The monthly meter charge will also increase from $420.61 to $450.05 for a monthly meter fee increase of $29.44. In order for the City to recover the increased cost of service, staff proposes a rate increase of nineteen cents per thousand gallons of water usage to customers inside the city limits plus the respective monthly increase based on the size of meter. Staff further proposes that rates for customers outside the city limits continue to be 20% more than rates for customers within the city limits in accordance with the previous OPWA resolution establishing the different rate structures for customers outside the city limits. The proposed minimum volume charge per 1,000 gallons of water usage would increase from $4.62 to $4.81 for customers inside the city. The monthly cost of the proposed rate increase to a city customer who uses 7,000 gallons of water with a 3/4" meter would be $1.33 per month or $15.96 per year, an amount equal to the Tulsa rate increase. The proposed increase for rural customers using 7,000 gallons per month would be $1.61 or $19.32 per year. The OPWA resolution also includes new language specific to the usage of metered water from a fire hydrant. A hydrant meter is typically used by commercial contractors to fill a water tank for use on construction projects. Rate changes require the approval of the Owasso Public Works Authority and the Owasso City Council through Trustee Resolution and City Council Ordinance. RECOMMENDATION: Staff recommends approval of Resolution No. 2013 -04, increasing the water rates to be effective October 1, 2013. ATTACHMENTS: A. OPWA Resolution 2013 -04 B. Letter from City of Tulsa OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 2013 -04 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY ESTABLISHING WATER SERVICE RATES WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The Owasso Public Works Authority desires to establish the following rates for the provision of water service effective October 1, 2013: Usage Tier Rates Minimum Meter Char a for First 1,000 gallons Meter Size Users Inside the Corporate Limits Users Outside the Corporate Limits 3/4" $11.29 $13.55 1" $12.19 $14.63 1'/2" $14.19 $17.03 2" $15.19 $18.23 3" $30.19 $36.23 4" $35.19 $42.23 6" $50.19 $60.23 Hydrant $75.00 NA Usage Tier Rates Volume Rate er 1,000 gallons Users Inside the Corporate Limits Users Outside the Corporate Limits First 1,000 gallons Minimum Meter Charge Minimum Meter Charge 2,000 gallons $4.81 $5.77 3,000 - 5,000 gallons $4.86 $5.83 6,000 - 10,000 gallons $4.91 $5.89 11,000 - 20,000 gallons $4.95 $5.94 21,000 gallons or more $5.00 $6.00 WHEREAS, The Owasso Public Works Authority desires to establish the following rates, fees and stipulations for metered fire hydrant water usage: • Deposit per meter of $750.00 • Minimum Meter Charge of $75.00 • Non - refundable service initiation fee of $10.00 • Water usage rate based on aforementioned tiered rate system • Penalty for failure to report meter readings by the tenth (10th) day of each month of $25.00 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Section One: From and after the effective date of this Resolution (as hereinafter set forth), the charge by the Authority for water service shall be adjusted in accordance with the above - referenced recital paragraphs and as specifically codified pursuant to Ordinance No. 1023 of the City of Owasso, Oklahoma ( "City "). Section Two: The water rates established pursuant to the Resolution shall become effective with the first utility billing cycle in October 2013. PASSED, ADOPTED AND APPROVED THIS 16th DAY OF JULY, 2013. ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney THE OWASSO PUBLIC WORKS AUTHORITY Doug Bonebrake, Chairman 2 March 27, 2013 Mr. Roger Stevens, Public Works Director City of Owasso PO Box 180 Owasso, OK 74055 -0180 Clayton Edwards, Director WATER AND SEWER DEPARTMENT RE: Fiscal Year 2013 -2014 Tulsa Wholesale Water Rates Dear Mr. Stevens: The City of Tulsa and Tulsa Metropolitan Utility Authority (TMUA) endeavor to ensure clear, timely and accurate communications with the communities to which we supply water, including the City of Owasso. Review and refinement of the Water Department's FY 13 -14 operating and capital budgets is underway, but the budgets on which Tulsa's City Council have been briefed anticipate approval of the proposed increase cited below. If approved, the new rates will be effective October 1, 2013. This letter is to give you sufficient notice to plan for the rate changes in your next budget cycle. The current rates and proposed increase for FY 2013 -2014 are shown in the table below. Monthly Service Charge /Volume ChaMe Meter Size Current Rates Effective 10/01/2012 , Proposed FY 2013-2014% Change Proposed FY 2013 -2014 Rates 5/8" $ 6.38 7.0 $ 6.83 V $ 7.95 7.0 $ 8.51 1 '/2 " $ 9.50 7.0 $ 10.17 2" $ 13.88 7.0 $ 14.85 3" $ 40.42 7.0 $ 43.25 4" $ 56.27 7.0 $ 60.21 6" $ 87.71 7.0 $ 93.85 8" $122.23 7.0 $ 130.79 10" $166.45 7.0 $178.10 Volume Charge (per 1,000 gallons) Permanent Service $ 2.77 7.0 $ 2.96 Limited Term Service $ 4.92 7.0 $ 5.26 Emergency Eme[gency Service $ 8.94 7.0 $ 9.57 A listing of your active meters and accounts is attached. We will inform you once the rates and the fiscal year 2014 budgets are approved, I can be reached at 918- 596 -7810 should you have any questions, or contact Utilities Services Manager Mark Weathers at 918- 596 -9550. Best Regards, CITY F ULSA WATER AND SEWER DEPARTMENT Clayton Edwards, P.E., Director Attachment CITY HALL AT ONE TECHNOLOGY CENTER 175 E. 2A Street, Suite 885, Tulsa, OK 74103 Office (918) 596. 9550 Fax 918 - 699 -3358 Email: mweathersncityoftulsa.org evwty rilvoftirlsf] nra Customer Name Account Status Service Address Meter Number Type Size CITY OF OWASSO_ 10368888 Active 7595 N MINGO RD DU170141654 71 ;10" CITY OF OWASSO �_ _16368888 Active 7595 N MINGO RD NP17Q141620 71 16" CITY OF OWASSO_ ? 10368888 Active 7595 N MINGO RD NP/70141654 I 710" CITY OF OWASSO 10557536 Active 10600N SHERIDAN RD NP/70190282 1 71 ;20" ZAUtiiities Workspacel0_Uti[ities Services Manager %MasterMeterMlW301_Matter Meter Property - Customer Usting.xlsx—AFF_Master Meters OCity W i mits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Ranch Creek Interceptor Improvements Environmental Information Document Acceptance Resolution DATE: July 12, 2013 BACKGROUND: The Ranch Creek Sanitary Sewer Interceptor was constructed in 1984. The interceptor is operating at near capacity and provides service to approximately 2,400 acres of existing development located on the west side of HWY 169. In all, 7,500 gross acres are within the Ranch Creek sanitary sewer basin. The 2005 Wastewater Master Plan, prepared by Greely and Hansen, LLC, identified the need for improving this sewer interceptor in order to accommodate additional residential and commercial development by providing adequate conveyance capacity for current and future wastewater flows to the Santa Fe Pump Station. On April 17, 2012, City staff presented to the Trustees a project concept and funding source for the Ranch Creek Interceptor Improvement Project. Furthermore, in May 2012, Trustees approved an engineering services agreement with Kellogg Engineering for the design of the Ranch Creek Interceptor in the amount of $175,000. The improvements are to be upstream of the Santa Fe Pump Station (located on East 76th Street North) and extend to East 96 Street North (see Attachment A). The project work includes upgrading the existing 18" sanitary sewer line to a new 30" diameter sewer line. The construction cost is estimated to be $3,385,800. The estimated cost for legal, administrative, and right of way acquisition is estimated to be $604,200; for a total project cost of $3,990,000. In April 2013, Trustees approved Resolution No. 2013 -02, authorizing an application for financing with Oklahoma Water Resources Board (OWRB) to obtain funds for the Ranch Creek Interceptor Project. The Owasso Public Works Authority unanimously approved all action items previously taken on this particular project. ENVIRONMENTAL INFORMATION DOCUMENT: The project will be funded by OWRB Clean Water State Revolving Fund (CW -SRF). As required by OWRB, an Environmental Information Document has been prepared by our consultants (Kellogg Engineering) to summarize the potential environmental impact which may be caused by the construction of improvements. The planning document (dated July 2013) has concluded that the proiect will cause no significant environmental issues. In compliance with OWRB requirements, a Public Hearing was held on June 17, 2013, in order to receive citizen comments regarding the Environmental Information Document, to include any alternative projects evaluated, environmental impact, and financing of the project. A Notice of Public Hearing (see attachment C) was published in the Owasso Reporter on May 16, 2013. A copy of the Engineering Report and Environmental Information Document has been on file and available for public inspection at the City of Owasso Public Works Department, 301 West 2nd Avenue, Owasso, Oklahoma and the Owasso Public Library. RECOMMENDATIONS: Staff recommends Trustees approval of Resolution No. 2013 -05 adopting the Environmental Information Document for the proposed Ranch Creek Interceptor set forth in Clean Water State Revolving Fund (CWSRF) Project No. ORF -13- 0005 -CW and certifying that a public hearing was held on June 17, 2013, in conformance with the Notice of Public Hearing and published in the Owasso Reporter on the 16th day of May, 2013. ATTACHMENTS: A. Ranch Creek Sanitary Sewer Interceptor Map B. Resolution No. 2013 -05 C. Affidavit of Publication - Owasso Reporter Lr."4aid �..- is \.11 _� ENE ���F■. LL��II _ �41118 �4w MINE -;_ �1�11111►1�Ilial:�� �111i11� ����. _ Y_�_ _ .. 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WHEREAS, the said Environmental Information Document (EID) is dated July 2013 and was prepared by Blackshare Environmental Solutions; and, WHEREAS, the Owasso Public Works Authority sets forth the intent to construct, operate, and maintain such proposed facility in accordance with state and federal requirements if said facility is approved and funded with a loan from the Oklahoma Water Resources Board Clean Water Revolving State Fund. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Section 1. The Authority hereby certifies that a public hearing was held on June 17, 2013 in order to receive citizen comments regarding the Environmental Information Document. Section 2. That such hearing was held in conformance with the requirements of the Oklahoma Open Meeting Act, 25 O.S. Section 301 et seq.; and, with the Notice of Public hearing attached hereto and published in the Owasso Reporter on the 16th day of May, 2013. Section 3. The Authority hereby adopts the Environmental Information Document as approved by the Oklahoma Water Resources Board. APPROVED THIS 16TH DAY OF JULY, 2013 (SEAL) Doug Bonebrake, Chairman ATTEST: Sherry Bishop, Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney PUBLISHER'S AFFIDAVIT RANCH CREEK SANITARY SEWER PUBLICATION DATE(S) 05/16/13,05/23/13,05/30/13,06/06/13,00/13/13 CASE NUMBER: RANCH CREEK SANITARY SEWER AD NUMBER: 00162715 LEGAL NOTICE STATE OF OKLAHOMA COUNTY OF Tulsa I SS L of lawful age, being duly sworn, am a legal representative of Owasso Reporter of Owasso, Oklahorna, a weekly newspaper of general circulation in Tulsa, Oklahoma, a newspaper quali- fied to publish legal notices, advertisements and publications as provided in Section 106 of Title 25, Oklahoma Statutes 1971 and 1982 as amended, and thereafter, and complies with all other requirements of the laws of Oklahoma with reference to legal publications, That said notice, a true copy of which is attached hereto was published in the regular edition of said newspaper during the period and time of publication and not in a supplement, on the ABOVE LISTED DATE(S) preset tine ignature Subscribed to and sworn t e this 14th day of June, 2013. Notary Public /h =4— Nancy Carol Moore My commission number: 06011684 My commission expires: December 8, 2013 Customer #: 00028872 Customer: BLACKSHARE ENVIRONMENTAL Publisher's Fee: 429,00 NANCY CAROL MOORE NOTARY PUBLIC STATE OF: OKLAtiOMA 162715 Published in the Owasso Reporter, Owasso. Tulsa County, Oklahoma, May 16, 23, 30 June 6 & 13, 2013. NOTICE OF PUBLIC HEARING THE CITY OF OWASSO PUBLIC WORKS AUTHORITY The City of Owasso Public Works Authority will hold a public hearing at 6:00 P.M. on Monday June 17, 2013 at The Owasso Public Library 103 West Broadway Street Owasso, Oklahoma. The hearing is to discuss proposed improvements to the Authority's wastewater col- lection system, alternatives to the proposed improvements and their associated costs. The proposed project is Identified In the Planning and Environmental Information Document and consists of the following major element: • identification of potential social, economic, and environmental Impacts that may result from the project, The City of Owasso Public Works Authority proposes to install approximately 12,900 linear feel of 3W sanitary sewer line for the existing Rench CreekSanitary Sower.This project is being proposed to facilitate existing and future hy4roulic capacity requirements for the general area. The proposed project would commence at East 76th street North Within the SW 114 of Section 30, Township 21 North, Range 14 Earl, The proposed sewer line would then proceed north to approximate- ly 500 feet south of East 96th Street North within the NW 114 of Section 24, Township 21 North, Range 13 East, Tulsa County, Oklahoma, The Planning document which includes environmental information is on file and available for public inspection at the Owasso Public Library. 103 West Broadway Street Owasso, Oklahoma. These doc- uments provide a detailed description of the project cost, financing Information, cost to users, alternatives considered and environmen- let effects. The City of Owasso Public Works Authority strives to accommodate the needs of all residents, including those who may be disabled. It you would like to attend this meeting but find A difficult because of a disability, architectural barrier, or another special need, please con- tact Dwayne Henderson at 918272-4959. Questions before the meeting may be directed to Dwayne Henderson by telephone at 918272-4959, or by writing Mr. Henderson at The City of Owasso Public Works Department, 301 West 2nd Avenue, PO. Box 180, Owasso, Oklahoma 74065. The public is Invited to attend. Public Works Director Isl Roger Stevens (Seal) CHERYL A. GRANT Comm # 080 11808 NOTARY PUBLIC STATE OF OKLAHOMA st Cheryl A. Gran'.