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Home My WebLink About2013.07.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: July 16, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda file e office of the Ci at 6:00 p.m. on Friday, July 12, 2013. 1 , , I r Jgli�ft'in M. Stevens, AGENDA 1. Call to Order Chairman 2. Roll Call and posted at City Hall Clerk 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable 4. 5. 6. 7. 8. A. Approval of the Minutes of the July 2, 2013 Regular Meeting and the July 9, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C Consideration and appropriate action relating to items removed from the Consent Agenda Report from OPGA Manager A. Bailey Ranch Golf Course Monthly Status Update Report from OPGA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 2, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, July 2, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on June 28, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:47 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 18, 2013 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Dr. Kelley, to approve the Consent Agenda with claims totaling $19,912.86. Also included for review was the payroll payment report for 06/15/2013. YEA: Ross, Brown, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:48 p.m. Ashley Hickman, Minute Clerk July 2, 2013 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 9, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 9, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, July 5, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO OWRB FINANCING - RANCH CREEK INTERCEPTOR Rick Smith with Municipal Finance Services presented an overview of OWRB Financing as it relates to the Ranch Creek Interceptor project. ITEM 3: DISCUSSION RELATING TO THE CODE OF ETHICS /CONFLICT OF INTEREST FOR EMPLOYEES Councilor Charlie Brown presented this item and discussion was held. It was further explained that this item will be placed on the August work session agenda for further discussion. ITEM 4: DISCUSSION RELATING TO THE MAYOR'S APPOINTMENTS TO BOARDS AND COMMISSIONS Mayor Bonebrake presented this item and discussion was held. ITEM 5: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Water Rate Increase Sherry Bishop presented the item and discussion was held. It was further explained that this item will be on the July 16, 2013 agenda for consideration and appropriate action. ITEM 6: DISCUSSION RELATING TO OPERATIONAL ITEMS A . Annexation - Mingo Road (E 96th St N & E 116th St N) B. Annexation - Cornerstone Hardware (1 16th St N & 129th E Ave) C. 98 PUD Amendment D. Adoption of Updated State Building Codes Owasso City Council /OPWA /OPGA July 9, 2013 Bronce Stephenson presented items A - C and discussion was held. It was further explained that these items will be placed on the July 16, 2013 agenda for consideration and appropriate action. Bronce Stephenson presented item D, Adoption of Updated State Building Codes, and discussion was held. It was further explained that this item will be placed on a future agenda for consideration and appropriate action. The Mayor called a recess at 7:35 p.m. and the meeting resumed at 7:45 p.m. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS A. First Bank Building Purchase B. City Manager Hiring Process C. City Manager Report Gathering on Main Street Special Events Permit Sales Tax Report Warren Lehr presented item A, First Bank Building Purchase, and discussion was held. Mayor Bonebrake presented item B, City Manager Hiring Process, and discussion was held. He further explained that he will report on this item at the July 16, 2013 City Council meeting. Under the City Manager's Report: Warren Lehr announced that Sam's Club intends to open on October 24, 2013. Chelsea Levo announced the Gathering on Main Street has been rescheduled for August 1, 2013. Warren Lehr presented information relating to a Special Events Permit and discussion was held. Sherry Bishop reviewed the sales tax report. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY ATTORNEY, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (1) Ms. Moberly moved, seconded by Dr. Kelley to enter executive session. YEA: Moberly, Brown Ross, Kelley, Bonebrake NAY: None Motion carried 5 -0 The City Council entered executive session at 8:55 p.m. At 9:50 p.m., the City Council returned to open session. 2 Owasso City Council /OPWA %OPGA ITEM 9: REPORT FROM CITY COUNCILORS No report ITEM 10: ADJOURNMENT Ms. Moberly moved for adjournment, seconded by Charlie Brown. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 Meeting adjourned at 9:52 p.m. Juliann Stevens, Minute Clerk July 9, 2013 Doug Bonebrake, Mayor /Chairman Claims List 7/16/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK WALMART -FOOD 19.82 JPMORGAN CHASE BANK WALMART -FOOD 3.96 JPMORGAN CHASE BANK WALMART -FOOD 11.28 JPMORGAN CHASE BANK SYSCO -FOOD 93.05 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 127.67 JPMORGAN CHASE BANK SYSCO -FOOD 870.90 JPMORGAN CHASE BANK COBRA - MERCHANDISE 87.84 JPMORGAN CHASE BANK WALMART -FOOD 14.02 BGR DAILY ACCT. REIMB PETTY CASH 924.25 JPMORGAN CHASE BANK WALMART -FOOD 26.02 JPMORGAN CHASE BANK REASORS -FOOD 5.28 JPMORGAN CHASE BANK WALMART -FOOD 16.14 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 123.00 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 134.76 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,080.05 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 221.61 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,506.24 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,362.56 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 138.31 JPMORGAN CHASE BANK WALMART -FOOD 13.46 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE 800.37 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 705.86 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 255.29 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 90.75 JPMORGAN CHASE BANK SYSCO -FOOD 560.66 JPMORGAN CHASE BANK WALMART -FOOD 25.58 JPMORGAN CHASE BANK OAKLEY - MERCHANIDSE 37.52 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 33.84 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 68.69 JPMORGAN CHASE BANK SYSCO -FOOD 677.04 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE 166.27 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE ORDER 761.47 TOTAL OPGA 10,963.56 GOLF SHOP JPMORGAN CHASE BANK PRESTIGE FLAG -FLAGS 60.74 JPMORGAN CHASE BANK TEXOMA -GRIP TAPE 97.02 TOTAL GOLF SHOP 157.76 COURSE MAINT JPMORGAN CHASE BANK FASTENAL - NUTS /BOLTS 144.68 JPMORGAN CHASE BANK WINFIELD- FERTILIZER 135.90 JPMORGAN CHASE BANK WINFIELD- PAINT /HERBICIDE 356.84 JPMORGAN CHASE BANK PRECISION - WETTING AGENT 253.00 JPMORGAN CHASE BANK PRECISION -WIRE FLAGS 67.89 JPMORGAN CHASE BANK PRECISION - WETTING AGENT 177.44 JPMORGAN CHASE BANK RICHARDS LAWN -PARTS 219.97 Page 1 Claims List 7/16/2013 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... JPMORGAN CHASE BANK WINFIELD - FOAMER 26.83 JPMORGAN CHASE BANK WINFIELD- FERTILIZER 279.72 JPMORGAN CHASE BANK PROFESSIONAL TURF -LIGHT 33.04 JPMORGAN CHASE BANK PROFESSIONAL TURF - BEARING 224.49 JPMORGAN CHASE BANK EQUIP ONE - PULLEY /BELT 108.08 JPMORGAN CHASE BANK R &R PRODUCTS-BEDKN IVES 36.48 JPMORGAN CHASE BANK AMERITURF- FERTILIZER 255.00 AEP /PSO ELECTRIC USE 196.10 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 JPMORGAN CHASE BANK OREILLY -OIL 44.95 JPMORGAN CHASE BANK OREILLY -MOTOR OIL 21.98 JPMORGAN CHASE BANK OREILLY -LIGHT BULB 4.99 JPMORGAN CHASE BANK OREILLY- HYDRAULIC HOSE 59.14 JPMORGAN CHASE BANK OREILLY- RADIATOR HOSE 20.79 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41.00 JPMORGAN CHASE BANK PROF TURF -DRIVE CHAIN 116.02 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 92.93 JPMORGAN CHASE BANK R & R PRODUCTS -MOWER PART 46.94 JPMORGAN CHASE BANK FASTENAL -BOLT 0.42 JPMORGAN CHASE BANK OREILLY- HYDRAULIC HOSE 41.87 JPMORGAN CHASE BANK OREILLY- RADIATOR HOSE 30.89 AT &T CONSOLIDATED PHONE BILL 79.98 TOTAL COURSE MAINT 3,175.44 FOOD & BEV JPMORGAN CHASE BANK SYSCO- SUPPLIES 34.95 JPMORGAN CHASE BANK ISYSCO-SUPPLIES 58.49 TOTAL FOOD & BEV 93.44 GOLF ADMIN JPMORGAN CHASE BANK SAV ON -GIFT CERT PRINTING 305.00 JPMORGAN CHASE BANK COURSETRENDS -WEB HOSTING 355.00 JPMORGAN CHASE BANK MURPHY SANITARY- SUPPLIES 645.17 AT &T CONSOLIDATED PHONE BILL 303.86 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 104.98 JPMORGAN CHASE BANK PGA MEMBER -PGA DUES 481.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 260.96 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 404.62 TOTAL GOLF ADMIN 2,860.59 Page 2 Claims List 7/16/2013 Budget Unit Title I Vendor Name Payable Description IPayment Amouni FUND GRAND TOTAL 17,250.7 OPGA GRAND TOTAL $17,250.79 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/29/13 Department Payroll Expenses Total Expenses Golf Shop Operations 2,530.60 3,853.88 Cart Operations 2,397.96 2,692.41 Golf Course Operations 11,567.01 15,439.90 Food & Beverage 3,995.50 4,945.98 General & Administration 3,232.22 4,754.41 FUND TOTAL 23,723.29 31,686.58 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses As of June 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) June 30, 2013 June 30, 2012 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 81,173 545,242 510,000 23,698 161,203 165,000 (20,818) (120,332) (124,000) 23,742 172,968 178,000 (10,911) (83,841) (87,000) 1,487 23,940 18,700 98,371 699,180 660,700 - 250,000 250,000 98,371 65,844 7,420 14,360 949,180 663,936 131,122 157,956 9,180 87,623 962,195 10,748 (13,014) 910,700 106.91% 81,511 515,833 463,500 111.29% 97.70% 26,139 160,138 185,000 86.56% 97.04% (20,791) (122,602) (140,000) 87.57% 97.17% 22,577 172,996 185,000 93.51% 96.37% (11,912) (85,389) (72,000) 118.60% 128.02% 1,425 18,926 39,800 47.55% 105.82% 98,950 659,903 661,300 99.79% 100.00% - 3,270 3,600 90.83% 104.23% 98,950 663,173 664,900 99.74% 668,600 99.30% 110,200 118.99% 131,900 119.75% 910,700 105.65% 72,393 711,512 611,150 116.42% 11,287 154,584 101,160 152.81% 20,562 212,013 128,290 165.26% - 24,224 24,300 99.69% 104,242 1,102,334 864,900 127.45% (5,292) (439,161) (200,000)