HomeMy WebLinkAbout2013.07.22_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
RECEIVED
TYPE OF MEETING: Regular
DATE: July 22, 2013
JUL 1 `') 2013
TIME: 6:30 PM
City Clerk's Office
PLACE: Old Central
109 N. Birch
Owasso, OK
Agenda filed in the office of the City Clerk and posted on the City H II bulletin board at 5:00 PM
on Friday, July 19, 2013.
4n1 n M. Stevens, D u y City Clerk
AGENDA
1. Call to Order
Ms. Brenda Snow, Chairman
2. Roll Call
Ms. Stevens
3. Consideration and appropriate action relating to a request for Committee approval of the
January 28, 2013 Minutes
Brenda Snow, Chairman
Attachment # 3
4. General Discussion of Projects and Status Reports
Roger Stevens
Larry Langford
Scott Chambless
Attachment # 4
5. Presentation and Discussion of Financial Reports
Linda Jones
Sherry Bishop
Attachment # 5
6. Consideration and appropriate action relating to request for Committee approval of
project completion reports
Brenda Snow, Chairman
Attachment # 6
A. Sportspark — Baseball 4 -plex South
B. Police Vehicles
7. Consideration and appropriate action relating to a request for Committee approval of
the Progress Report for Public Distribution
Brenda Snow, Chairman
Attachment # 7
8. City Manager's Report
Sales Tax Watchdog
July 22, 2013
Page 2
9. New Business
10. Adjournment
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, January 28, 2013
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, January 28, 2013
in the Old Central Building, 109 N. Birch, per the Notice of Public Meeting and Agenda posted
on the City Hall bulletin board at 5:00 PM on Friday, January 25, 2013.
ITEM 1: CALL TO ORDER
In the absence of the Chairman and Vice Chairman, Mr. Ewing moved to appoint David Boggs
as temporary Chairman, seconded by Mr. Schneider.
AYE: Boggs, Ewing, Hutchings, Roberts, Schneider, Burton, Amberg, Shreffler, Overton
NAY: None
ABSTAIN: None
Motion carried 9 -0.
The meeting was called to order at 6:30 PM.
ITEM 2: ROLL CALL
PRESENT
Danny Ewing Don Hutchings Josh Burton
Matthew Roberts Bryan Overton Michael Amberg
Mark Schneider David Boggs Brandon Shreffler
ABSENT
Jeff Ferguson Meagan Mooney Joe Sparks
Steve Mowery Brenda Snow Erik Miller
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COMMITTEE
APPROVAL OF THE JULY 23, 2012 MINUTES
Mr. Ewing moved, seconded by Mr. Schneider to approve the minutes of the July 23, 2012
regular meeting.
AYE: Boggs, Ewing, Hutchings, Roberts, Schneider, Burton, Amberg, Shreffler, Overton
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mr. Stevens , Mr. Langford, and Mr. Chambless reviewed the status of various capital
improvement projects. Discussion was held.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop reviewed the financial reports included in the agenda packet. Discussion was held.
Watchdog Committee
January 28, 2013
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL
OF PROJECT COMPLETION REPORTS
A. FY 2011-2012 Street Rehabilitation Program
Mr. Boggs presented the item. Mr. Burton moved, seconded by Mr. Shreffler to approve the
Progress Report for Public Distribution as submitted.
AYE: Boggs, Ewing, Hutchings, Roberts, Schneider, Burton, Amberg, Shreffler, Overton
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL
OF THE PROGRESS REPORT FOR PUBLIC DISTRIBUTION
Mr. Boggs presented the item. Discussion was held. Mr. Ewing moved, seconded by Mr.
Hutchings to approve the Progress Report for Public Distribution as submitted.
AYE: Boggs, Ewing, Hutchings, Roberts, Schneider, Burton, Amberg, Shreffler, Overton
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 8: CITY MANAGER'S REPORT
No report.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Mr. Ewing moved, seconded by Mr. Schneider to adjourn the meeting.
AYE: Boggs, Ewing, Hutchings, Roberts, Schneider, Burton, Amberg, Shreffler, Overton
NAY: None
ABSTAIN: None
Motion carried 9 -0. The meeting adjourned at 7:58 PM.
David Boggs, Temporary Chairman
2
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
July 22, 2013
PUBLIC WORKS DEPARTMENT:
• E 86th Street North Wideninq (from Main Street to N Memorial Drive)
- Funding for the construction of this project is a result of a "matching grant "; 80% ODOT
funding and 20% City funding.
- The engineering design was completed in September 2008, followed by ODOT approval
of the environmental assessment December 2008, and the Federal Highway Department
in February 2009.
- On July 20, 2010, the City Council authorized a contract in the amount of $988,502
between the City and ONG for the purpose of relocating a main gas line located in a
private utility easement owned wholly by ONG. ONG completed their utility relocation in
October 2011. In November, ONG submitted an invoice in amount of $771,551.61,
resulting in an under -run of $216,950.39.
- AT &T, PSO /AEP and COX completed their utility relocations in October 2011. The
relocation of the Washington County Rural Water District #3 water line is included in the
construction contract.
- On December 5, 2011, ODOT awarded a construction contract to BECCO of Tulsa,
Oklahoma in the amount of $6,953,717.61; an additional $414,823.06 is estimated for
contract administration for a total cost of $7,368,540.67 (the funding breakdown is as
follows: Federal funds = $5,642,075.73, Tulsa County /Four -to -Fix = $832,538 and City of
Owasso = $893,926.94).
- In early April 2012, Construction commenced on the 1.5 mile roadway improvement
project. In February 2013, the project was at the final completion stage with the two
bridges, 4 -lane roadway, signalized intersection, curb and gutter, drainage
improvements and right -of -way restoration.
- The Federal Highway Administration is performing a financial audit on the construction
phase of the project. Staff has been informed that one additional invoice may be
received related to inspection services within the next couple of months. Thus, a project
completion report will be forthcoming at the January 2014 Sales Tax Watchdog
committee meeting.
• E 106TH Street North and Garnett Road Intersection Improvement Project
- A $750,000 grant from ODOT Small Cities Program was approved in February 2009.
- On March 24, 2009, City Council awarded an engineering design contract with PSA
Dewberry in the amount of $119,500.
- On June 21, 2011, the City Council authorized a contract in the amount of $110,495
between the City and ONG for the purpose of relocating a main gas line located in a
private utility easement owned wholly by ONG.
- AEP /PSO, ONG, AT &T and Cox completed their utility relocations in early June 2012. The
relocation of the Washington County Rural Water District #3 water line will be included in
the construction contract.
- On July 17, 2012, the City Council approved a resolution authorizing staff to submit an
application requesting additional funding through the Urbanized Surface Transportation
Program (STP) for the construction of the roadway improvements. In October 2012, the
City received notice that INCOG selected the project to receive federal funding in the
amount of $1,800,510.58 for construction and administration costs. A 20% required match
will be funded through the City of Owasso's Capital Improvement Fund.
- In February 2013, City Council approved the ODOT Funding Agreement with an estimated
roadway and inspection total cost of $2,402,145.38. The 207o local match and utility
relocation of City of Owasso and Washington County Rural Water District #3 water lines
estimated cost is $961,737.
- On April 5 2013, ODOT awarded a construction contract to Paragon Contractors in the
amount of $1,952,952; an additional $116,250 is estimated for contract administration for
a total cost of $2,069,211 (the funding breakdown is as follows: Federal funds = $1,346,225
and City of Owasso = $722,987).
On July 8 2013, Paragon Contractors began construction. Intersection improvements are
scheduled to be complete by January 2014.
E 76th Street North Widening (from U.S. Hwy169 to N 129th East Avenue)
- In July 2010, City Council approved Resolution No. 2010 -10, requesting ODOT to consider
the selection of the engineering, right -of -way and utility relocation phase of the E 76th
Street North Widening Project from U.S. Hwy 169 to N 129th East Avenue as candidate for
federal funding assistance through the Surface Transportation Program.
- Following a recommendation by the Capital Improvements Committee in September
2010, the City Council approved Resolution No. 2010 -13, amending the Capital
Improvement Priority Listing of projects eligible to receive funding from the Capital
Improvement Fund to include the E 76th Street North Widening Project.
- In October 2010, the City received notice that INCOG selected the project to receive
federal funding in the amount of $2,090,000 for engineering, right -of -way and utility
relocation costs. A 20% required match will be funded through the City of Owasso's
Capital Improvement Fund. This phase of the project is targeted for federal assistance in
FY 2014 or sooner, depending on funding availability.
- In July 2011, City Council approved Resolution No. 2011 -08, requesting ODOT to consider
the construction phase of the E 76th Street North Widening Project as a candidate for
federal funding assistance through the Surface Transportation Program.
- In October 2011, the City received notice that INCOG selected the project to receive
federal funding in the amount of $3,470,000 for construction and administration costs. A
20% required match will be funded through the City of Owasso's Capital Improvement
Fund. This phase of the project will be targeted for federal assistance in FY 2015 or sooner,
depending on funding availability.
- In February 2012, ODOT and INCOG representatives informed City staff that federal funds
were available for the planning phase. In March, INCOG Board of Directors approved to
advance funding from the year 2014 to 2012 in order to fund the planning phase of this
project.
- In January 2013, City staff and ODOT interviewed several engineering firms to determine
the most qualified firm for the project. In May, City Council approved an engineering
agreement with Poe & Associates ($430,000 or 7.8% of the City estimated $5.5 million
construction). Costs of engineering services are divided, whereby Federal -aid Surface
Transportation Program provides 80% of the negotiated fee ($344,000) and City of
Owasso provides the remaining 20% ($86,000).
- In July, Poe and Associates commenced with the engineering design with completion
anticipated in May 2014.
Garnett Road Widening (from E 96th Street North to E 106th Street North)
- In November 2012, Council approved an engineering agreement with Dewberry in the
amount of $345,600. The design is approximately 40% complete with completion
expected by January 2014.
E 96th St N & N 129th E Avenue Infrastructure Improvements
- In April 2012, the City Council approved a construction agreement between the OPWA
and Sam's Real Estate Business Trust for the construction of street, water, and sanitary
sewer infrastructure improvements. Sam's will initially pay all costs incurred for the design
and construction of the public improvements and be reimbursed for the actual costs of
the public improvements, minus their contribution of $500,000, from the sales tax
generated from that site.
- Transportation improvements include the widening of E 96th St North to 136th E Avenue;
N 129th E Avenue to the ODOT frontage road; and the ODOT frontage road from 129th
East Avenue to 99th Street North. Construction has begun and final completion of the
transportation improvements is anticipated for October 2013.
Water distribution improvements are complete and include the construction of a new 16-
inch water main approximately 1.2 miles from 96th Street North and Garnett Road to the
development along the north side of the existing Walmart.
Sanitary Sewer improvements are complete and include the extension of the closest
sanitary sewer line capable of serving the site (west side of CVS Pharmacy).
FY 2012 -2013 Street Rehabilitation Project
- In May 2012, City Council approved the FY 2012 -2013 project listing. In July 2012, City
Council approved an inter -local agreement between the City of Owasso and Tulsa
County for asphalt overlay portions of the project.
- On October 2, 2012, City Council awarded a contract to Keystone Construction in the
amount of $45,000 to perform the necessary asphalt crack sealing. The crack sealing
portion commenced in October with completion in November 2012.
- On October 16, 2012, City Council approved a construction contract to Tri -Star
Construction in the amount of $977,194.10 for the rehabilitation portion of the project,
such as road milling, base repairs, fog sealing, and curb and gutter installation.
- In early December 2012, Tri -Star Construction began street base and curb and gutter
repairs in Elm Creek, Original Town, El Rio Vista and Hale Acres. In addition, fog seal
commenced in Metro Heights, Honey Creek and Preston Lakes.
- In May 2013, City Council approved Change Order #2 authorizing additional funding in
the amount of $70,000. This change was necessary to offset overruns for various cost
items associated with repairs above the original contract. The Change order # 2 resulted
in a revised contract amount of $1,047,194. This phase of improvements was complete in
June.
- In May, City Council approved purchase of asphalt material needed to complete the 2"
overlay portion of the FY 2013 Street Rehabilitation Program in an amount not to exceed
$165,000. In June, Tulsa County began the asphalt overlay in Elm Creek, Original Town, El
Rio Vista and Hale Acres. This final phase of improvements was complete in mid -July.
- Staff is awaiting final invoices. The Project Completion Report and necessary action will
be included on January 2014 Sales Tax Watchdog agenda.
Transportation Master Plan Study
- In February 2013, the Capital Improvements Committee recommended this item be
included on the Capital Improvements priority list. In April, City Council approved
Resolution 2013 -06, amending the current priority listing to include, among other items,
the Transportation Master Plan Study.
- In early June, City distributed a Request for Qualification to ten local engineering firms.
The Statement of Qualifications is scheduled to be received by the end of July.
RECREATION AND CULTURE DEPARTMENT:
SportsPark
- On October 16, 2012, City Council awarded a contract to Penn Athletic Fields in the
amount of $527,723 for construction of a baseball 4 -plex at the Owasso Sports Park.
- All invoices have been received for a total project cost of $541,223. A request for
consideration and appropriate action related to the Project Completion Report is
included on the July 22, 2013 Sales Tax Watchdog agenda.
Elm Creek Park Renovation
- On November 20, 2012, City Council awarded an engineering service agreement to
Impact Engineering and Planning, PLC, of Owasso, Oklahoma for the Elm Creek Park
Improvement Project in an amount not to exceed $108,725.
- Three public meetings were held to solicit input and suggestions from citizens regarding
design and layout as well as answer questions and address challenges and concerns.
Impact Engineering and Planning, PLC, of Owasso has finalized the preliminary
engineering and design of park improvements.
- The proposed improvements are anticipated to be a multi -year project with several
phases. Impact Engineering and Planning, PLC, of Owasso is organizing the phases and
establishing cost estimates for each phase.
• Golf Course Equipment Purchase
- In February 2013, the Capital Improvements Committee recommended this item be
included on the Capital Improvements priority list. In April, City Council approved
Resolution 2013 -06, amending the current priority listing to include, among other items,
the purchase of golf course equipment.
- The following maintenance equipment has been purchased: one (1) TurfBreeze greens
fan ($8,935), one (1) Ben Pearson equipment liff ($4,924.71), one (1) Toro ProCore 648
walking greens aerator ($23,842.80), one (1) John Deere 2500E hybrid riding greens
mower ($26,580), one (1) John Deere HD200 Sprayer ProGator Utility Vehicle ( $30,949.60),
and one (1) Peerless 7000 reel grinder ($29,520). Total cost $124,752.11.
- Staff is awaiting final invoices. The Project Completion Report and necessary action will
be included on January 2014 Sales Tax Watchdog agenda.
SUPPORT SERVICES DEPARTMENT:
• Vehicle Maintenance Facility
- On November 6, 2012, City Council approved an agreement with Matrix Architects,
Engineers, Planners, Incorporated, of Tulsa, Oklahoma in the amount of $139,000 for
professional architecture and engineering services for a new vehicle maintenance
facility.
- In January and February of 2013, Matrix Architects met with members of the Support
Services and Vehicle Maintenance staff and reviewed the needs of each department.
- During the months of March and April, Matrix compiled information about the space
requirements of the equipment needs for the new Vehicle Maintenance Facility and
developed a conceptual design. During this design phase, the site surveys were
conducted.
- In May, Matrix met with city staff to discuss the surveys and design. Staff is currently
reviewing those finding and evaluating options.
POLICE SERVICES DEPARTMENT:
• Main Police Station
- On November 6, 2012, City Council approved an agreement with Wilson Estes Police
Architects for a needs assessment study for a main police station and city hall in the
amount of $45,639.
- A report was presented by Wilson Estes Police Architects to the City Council at the May
14, 2013 work session. The study determined that expanding our police station into the
current City Hall building would be more cost effective than moving the department to a
different location. On July 16, 2013 the City Council approved Resolution No. 2013 -13,
amending the priority determination to change the Main Police Station project name to
Main Police Station /City Hall.
• Police Vehicle Purchase
- In February 2013, the Capital Improvements Committee recommended this item be
included on the Capital Improvements priority list. In April, City Council approved
Resolution 2013 -06, amending the current priority listing to include, among other items,
the purchase of Police Vehicles.
- All invoices have been received for a total cost of $125,000. A request for consideration
and appropriate action related to the Project Completion Report is included on the July
22, 2013 Sales Tax Watchdog agenda.
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2012 -13 2011 -2012 2010 -2011 2009 -2010 2008 -2009
Jul
$1,630,957
$1,521,672
$1,485,553
$1,523,296
$1,463,146
Aug
1,521,846
1,485, 586
1,409, 806
1,457,190
1,420,418
Sep
1,518,488
1,485,892
1,433,236
1,384,786
1,453,977
Oct
1,560,824
1,517,701
1,467,321
1,386,073
1,453,905
Nov
1,447,596
1,420,987
1,362,551
1,222,181
1,358,987
Dec
1,605,740
1,488,693
1,423,011
1,481,442
1,497,046
Jan
1,792,034
1,655,569
1,640,741
1,558,964
1,662,273
Feb
1,817,864
1,748,280
1,675,132
1,660,458
1,621,964
Mar
1,500,014
1,405,821
1,327,303
1,283,250
1,299,355
Apr
1,499,708
1,454,787
1,310,850
1,288,894
1,289,191
May
1,629,482
1,610,103
1,506,256
1,506,436
1,430,199
Jun
1,643,878
1,547,919
1,487,182
1,513,720
1,392,853
$19,168,431
$18,343,008
$17,528,943
$17,266,692
$17,343,313
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2012 -13
Debt issued to fund capital projects:
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matured 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
Three Percent
Sales Tax
Collection
One Percent
Sales Tax (1/3)
2005 Sales
Tax Rev Note
Jul
$ 1,630,957
$ 543,652
$ (136,551) $
Aug
1,521,846
507,282
(136,551)
Sep
1,518,488
506,163
(136,551)
Oct
1,560,824
520,275
(136,551)
Nov
1,447,596
482,532
(136,551)
Dec
1,605,740
535,247
(481)
Jan
1,792,034
597,345
(99,716)
Feb
1,817,864
605,955
(138,227)
Mar
1,500,014
500,005
434,631
Apr
1,499,708
499,903
229
May
1,629,482
543,161
(6,047)
Jun
1,643,878
547,959
(99,716)
06/30/13
$ 19.168.431
$ 6.389.477
$ (683 238) 5;
Debt issued to fund capital projects:
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matured 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
Balance
Available for
2007 Sales Tax
2008 Sales Tax
Fees/
Interest
Capital
Rev Note
Rev Note
Arbitrage
Revenue
Improvements
$ 798
(138,274)
$ (99,716)
$ 574
170,483
(138,274)
(99,716)
592
303,815
(138,227)
(99,716)
(1,000)
147
434,631
(138,227)
(99,716)
229
580,641
(138,227)
(99,716)
(6,047)
250
682,881
(138,227)
(99,716)
347
980,051
(138,227)
(99,677)
485
1,339,976
(138,227)
(99,677)
529
1,708,556
(138,118)
(99,677)
617
1,971,383
(138,118)
(99,677)
727
2,234,218
(138,118)
(99,677)
(1,000)
561
2,539,145
(138,118)
(99,677)
254
2,849,563
(1,658,384)
$ (1,196,355)
$ (8,047)
$ 5,313
$ 2,849,563
Debt issued to fund capital projects:
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matured 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of June 30, 2013
Project Cost Expended Expended Contract &
Resolution Project Description Estimate Project Budget FY 2013 to Date Encum
Percent of Completion
Budget Percent Report
Expended Complete Approval
2007 -05
86th Street, Main - Memorial
$2,750,000
$2,669,279
$260,425
$2,669,278
$0
100%
100%
2008 -01
106th /Garnett Intersection*
1,768,942
1,800,867
1,033,305
1,792,320
8,548
100%
5%
2010 -13
76th Street Widening*
1,700,000
86,676
86,675
86,675
0
100%
0%
2012 -04
Garnett Widening, 96th -106th
7,800,000
673,296
17,904
17,904
327,696
3%
0%
2012 -05
96th/129th Infrastructure Improvements **
4,566,300
21,420
17,820
17,820
0
83%
65%
2011 -04
Street Rehabilitation FY 2012
390,385
390,385
212,413
390,385
0
100%
100%
2012 -04
Street Rehabilitation FY 2013
1,257,194
1,271,566
906,810
906,810
364,756
71%
100%
2012 -04
Sports Park FY 2013 - Baseball 4 -plex
541,223
541,223
541,223
541,223
0
100%
100%
2012 -04
Elm Creek Park Improvements
2,400,000
186,497
33,639
33,639
75,086
18%
0%
2013 -06
Golf Course Equipment Purchase
125,000
125,000
98,172
98,172
0
79%
79%
2012 -04
Vehicle Maintenance Facility
2,350,000
275,000
20,900
20,900
118,100
8%
0%
2012 -04
Main Police Station
4,000,000
482,140
45,629
45,629
9,000
9%
0%
2013 -06
Purchase Police Cars
125,000
125,000
125,000
125,000
0
100%
100%
$29,774,044
8,648,349
$3,399,913
$6,745,754
$903,186
78%
*
Additional Project funding will be provided by
other resources.
**
The majority of the initial funding to be provided by Sam's. Repayment
through sales tax payback
agreement starting in FY'15.
Future Priority Projects
2010 -13
Highway 169 Service Roads - E 66th St N/E 126th St N
Completed
Proposed
Proposed
Date Vendor
01/30/13 K. ELLIS RITCHIE
02/14/13 JPMORGAN CHASE BANK
02/14/13 JPMORGAN CHASE BANK
02/28/13 OKLAHOMA DEPT OF TRANSPORTATION
02/14/13 OKLAHOMA NATURAL GAS
05/13/13
OKLAHOMA DEPT OF TRANSPORTATION
05/30/13
SAV -ON- PRINTING
06/27/13
SAV -ON- PRINTING
06/27/13
JPMORGAN CHASE BANK
06/27/13
JPMORGAN CHASE BANK
01/30/13
02/27/13
03/13/13
01/03/13
01/30/13
02/27/13
03/28/13
05/02/13
06/12/13
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2013 THRU JUNE 2013
Description
ROW SETTLEMENT
QUIKSERVICES -STEEL
OWASSO FENCE - BANNER CAPS
86th Street, Main - Memorial
106 ST N & N GARNETT RD
106 STN &NGARNETTRD
106th /Garnett Intersection
PRELIMINARY ENGINEERING
ALUMINUM SIGN
ALUMINUM SIGN
MILL CREEK - MATERIAL
MILL CREEK - MATERIAL
E 76th Street Widening
PSA- DEWBERRY INC ENGINEERING SERVICES
PSA- DEWBERRY INC ENGINEERING SERVICES
PSA- DEWBERRY INC ENGINEERING SERVICES
Garnett Widening, 96th -106th
Amount Project Total
$ 160,000.00
282.03
141.94
$ 160,42197
96th /129th Infrastructure Improvements
Street Rehabilitation FY 2012
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
TRI -STAR CONSTRUCTION
FY 13 STREET REHAB
Street Rehabilitation FY 2013
961,737.00
68, 580.24
1,030,317.24
86,000.00
245.00
245.00
177.58
7.90
86,675.48
10,294.00
2,115.00
1,695.00
14,104.00
43,676.61
80,463.15
73,076.53
82,986.26
200, 692.04
198,549.74
187,237.24
866,681.57
FY Total
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2013 THRU JUNE 2013
Date
Vendor
Description
Amount
Project Total FY Total
01/03/13
PHILLIP R. PENNINGTON
BASEBALL 4 -PLEX
81,700.00
01/30/13
PHILLIP R. PENNINGTON
BASEBALL4 -PLEX
107,822.25
02/27/13
PHILLIP R. PENNINGTON
BASEBALL4 -PLEX
140,360.03
04/17/13
PHILLIP R. PENNINGTON
BASEBALL4 -PLEX
61,804.97
Sports Park FY 2013 - Baseball 4 -plex
391,687.25
02/14/13
IMPACT ENGINEERING
ENGINEERING FOR ELM CREEK
9,610.00
03/14/13
IMPACT ENGINEERING
ENGINEERING FOR ELM CREEK
4,336.00
04/11/13
IMPACT ENGINEERING
ENGINEERING FOR ELM CREEK
4,336.00
05/02/13
IMPACT ENGINEERING
ENGINEERING FOR ELM CREEK
7,588.00
05/31/13
IMPACT ENGINEERING
ENGINEERING FOR ELM CREEK
3,252.00
06/12/13
IMPACT ENGINEERING
ENGINEERING FOR ELM CREEK
4,516.63
Elm Creek Park
33,638.63
05/02/13
JPMORGAN CHASE BANK
HEIRDCO- EQUIPMENT LIFT
4,924.71
05/31/13
PROFESSIONAL TURF
WALKING GREENS AERATOR
23,842.80
05/31/13
SIP CORPORATION
REEL GRINDER
29,520.00
05/31/13
MILLERS SUPERIOR ELECTRIC
ELECTRICAL WORK
1,900.00
06/28/13
JPMORGAN CHASE BANK
SUBAIR -TURF FAN
7,035.00
07/11/13
P & K EQUIPMENT
CHEMICAL SPRAYER
30,949.60
Golf Course Equipment Purchase
98,172.11
02/27/13
MATRIX ARCHITECT
ARCHITECT DESIGN
11,153.30
03/28/13
MATRIX ARCHITECT
ARCHITECT DESIGN
1,390.00
05/01/13
MATRIX ARCHITECT
ARCHITECT DESIGN
8,356.65
Vehicle Maintenance Facility Building
20,899.95
01/09/13
MATRIX ARCHITECT
ROOF INSPECTION REPORT - FORMER FBO
1,173.70
01/30/13
JPMORGAN CHASE BANK
ARC - BLUEPRINTS
140.82
05/16/13
WILSON ESTES
ARCHITECT CONTRACT
31,143.15
06/12/13
WILSON ESTES
ARCHITECT CONTRACT
5,495.85
Main Police Station
37,953.52
06/28/13
MELTON SALES
DETECTIVE VEHICLE
18,485.00
06/28/13
DANNY BECK CHEVROLET
PD TAHOE
26,696.00
Date
Vendor
06/28/13
DANNY BECK CHEVROLET
06/28/13
DANNY BECK CHEVROLET
06/28/13
FLEET DISTRIBUTORS
06/28/13
FLEET DISTRIBUTORS
06/28/13
FLEET DISTRIBUTORS
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2013 THRU JUNE 2013
Description
PD TAHOE
PD TAHOE
VEHICLE EQUIPMENT
VEHICLE EQUIPMENT
VEHICLE EQUIPMENT
Purchase Police Cars
Total Expended Jan. through June 2013
Expended July 2012 through January 2013
Total FY'13 Expenditures as of June 30
Amount Project Total FY Total
26,696.00
26,696.00
11,491.28
7,467.86
7,467.86
125,000.00
2,865,553.72
534,358.79
$ 3,399,912.51
PROJECT COMPLETION REPORT
PROJECT: Sports Park Baseball 4 -Plex Project
DATE PROJECT WAS INITIATED: October 16, 2012
DATE PROJECT WAS COMPLETED: April 12, 2013
DEPARTMENT RESPONSIBILITY FOR PROJECT: Recreation and Culture
Department
STAFF COMMENTS: The FY 2012 -2013 Capital Improvement Fund included
the allocation for the construction of a baseball 4 -plex at the Owasso
Sports Park South. The project consists of a base bid and six (6) alternates
that include field lighting and irrigation a warm -up area replacement of
existing asphalt with concrete and artificial shade canopies On October
16, 2012, City Council awarded a contract to Penn Athletic Fields for the
base bid only in the amount of $527,723 for construction of a baseball 4-
plex at the Owasso Sports Park South.
Change Order # 1 - During construction staff discovered a substantial
cost reduction could be realized by installing electrical conduits before
laving the asphalt. This would allow a channel for wiring to be used in a
future phase of lighting the field. On January 30 2013 City Council
approved Change Order #1 amending the contract pay items to include
_conduit installation and changing to the total contract amount of
$541,223.
On April 12, 2013, Penn Athletic Fields completed the construction proiect
and upon inspection by staff and design engineering firm the project has
been found acceptable and in accordance with the design engineer's
intent. All invoices have been received for a total project cost of $541,223.
Larry Langford
PROJECT COORDINATOR
Recreation and Culture
DEPARTMENT
July 16, 2013 I Approved this 22nd day of July, 2013.
DATE
Brenda Snow, Chairman
PROJECT COMPLETION REPORT
PROJECT: Police Vehicle Purchase (FY 2012 -2013)
DEPARTMENT RESPONSIBILITY FOR PROJECT: Police Department
STAFF COMMENTS: On April 4, 2013 the City Council approved Resolution No.
2013 -06 amending the priority determination of projects eligible to be funded by
proceeds of the third -penny sales tax, as recommended by the Capital
Improvements Committee. As part of this action the City Council approved the
use of $125,000 in Capital Improvement Funds for the purchase of police
vehicles. Staff informed the City Council that the intent was to procure three
patrol vehicles and one detective vehicle.
The competitive bidding process was utilized to procure three police package
Chevrolet Tahoes for the amount of $80,088. Quotes were sought for a detective
vehicle. Detective Division staff located a 2012 Dodge Journey for the purchase
price of $20,174. The department utilized $18,485 of the Capital Improvement
funding for this purchase. In total $98,573 was expended for the purchase of four
police vehicles. The remainder of the $125,000 was expended on equipment
striping, and lighting for those vehicles.
Scott Chambless, Chief of Police
DEPARTMENT
7. 2013
DATE
Approved this 22nd day of July, 2013
Brenda Snow, Chairman
CITY OF OWASSO
SALES TAX PROJECTS
FY 2012 -2013 CAPITAL IMPROVEMENTS FUND PROJECTS
Progress Report #61 Dated 6130/13
PROJECT Resolution Cost Estimate Expended Design Bid Construction
86th Street Main - Memorial
2007 -05
$2,750,000
$ 2,669,278
106th /Garnett Intersection
2008 -01
1,768,942
1,792,320
76th Street Widening
2010 -13
1,700,000
86,675
Garnett Widening, 96th -106th
2012 -04
7,800,000
17,904
96th/129th Infrastructure Improvements
2012 -04
4,566,300
17,820
Street Rehabilitation FY 2012
2011 -04
390,385
390,385
Street Rehabilitation FY 2013
2012 -04
1,257,194
906,810
Sports Park FY 2013 - Baseball 4 -plex
2012 -04
541,223
541,223
Elm Creek Park Improvements
2012 -04
2,400,000
33,639
Golf Course Equipment Purchase
2013 -06
125,000
98,172
Vehicle Maintenance Facility
2012 -04
2,350,000
20,900
Main Police Station
2012 -04
4,000,000
45,629
Purchase Police Cars
2013 -06
125,000
125,000
Total
300
$29,774,044
$ 6,745,754
Legend:
I
-In Progress
Completion
COMPLETED PROJECTS
Dept
Expended
Approval
Computerization
000
$624,481
01/23/06
TCC/TTC Land
150
3,076,475
02/02/09
Quality of Life Initiative
150
118,710
07/25/11
Fire Station #2 Remodel
250
248,468
07/28/08
New Fire Station #3
250
2,199,155
02/02/09
86 & Main Intersection ROW
300
303,625
07/24/04
96 & 129 E Ave Intersection
300
1,747,745
01/23/06
96 & Hwy 169 Interchange
300
1,349,964
01/23/06
Garnett Widening (86 to 96)
300
5,601,858
01/22/07
96 Str Widening (Garnett to Owasso Mkt)
300
4,929,552
01/22/07
Intersection Engr. Prelim
300
100,000
07/23/07
Street Improvements FY2007
300
807,746
01/21/08
86th & Mingo Intersection
300
861,524
07/28/08
Main Street Redevelopment
300
29,384
07/27/09
Street Improvements FY 2008
300
1,210,046
07/27/09
86th Street Widening
300
3,319,241
01/25/10
129th E Ave Widening
300
8,620,898
01/25/10
TTC/TCC Access Road
300
1,559,679
07/25/11
Street Improvements FY2009
300
937,633
07/25/11
Street Improvements FY2010
300
236,038
07/25/11
Silvercreek Drainage
370
877,049
01/22/07
YMCA Pool
515
1,000,000
01/22/07
Sports Park Expansion through FY07
515
2,062,418
01/21/08
Sports Park Baseball Field #1
515
488,429
07/27/09
Sport Park FY 2009 Waterline
515
22,253
07/26/10
Sports Park Restroom
515
155,821
07/23/12
Total Capital Improvement Projects:
$42,488,193
Legend:
I
-In Progress
X
- Complete
N
-Not Applicable