The URL can be used to link to this page

Home My WebLink About2013.08.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO CITY COUNCIL AUG 0 2 2013 ;° TYPE OF MEETING: Regular DATE: August 6, 2013 Clil Clerk S Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 2, 2013. Sherry Bishop, ity Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Blake Altman of Trinity Presbyterian 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Faith Chad Balthrop, Character Council Member Citizen Request to Address the City Council regarding traffic stop of Councilor Kelley Dwight Schenk 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the July 16, 2013 Regular Meeting Attachment #7 -A B. Approval of Claims Attachment # 7 -B C. Approval of Ordinance No. 1024, annexing unincorporated portions of N Mingo Road between E 96th St N and E 1 16th St N Attachment #7 -C Owasso City Council August 6, 2013 Page 2 D. Approval of Ordinance No. 1025, approving an amendment to PUD -12 -01 9inetyEight Planned Unit Development Attachment #7 -D 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to acceptance of the contract work and authorization for final payment for the FY 2012 -2013 Street Rehabilitation Program Earl Farris Attachment #9 Staff recommends acceptance of the contract work and approval of final payment for the FY 2012 -2013 Street Rehabilitation Program to Tri -Star Construction, LLC in the amount of $186,685.11. 10. Consideration and appropriate action authorizing the purchase of three Police vehicles Scott Chambless Attachment #10 Staff recommends approval to purchase three patrol vehicles at or below State Bid pricing. 11. Presentation and discussion relating to the potential purchase of First Bank of Owasso building at 76th and Main Warren Lehr Attachment #11 12. Consideration and appropriate action waiving attorney- client privilege to the letter dated July 1, 2013 to the City Council which is the City Attorney's response to the letter dated June 11, 2013 from attorney Christopher Camp on behalf of Councilor Patrick Ross. Councilor Jeri Moberly has requested this item be placed on the Agenda. This action would authorize disclosure of the City Attorney's response. 13. Report on the City Manager Hiring Process Mayor Doug Bonebrake 14. Report from City Manager A. Public Works Monthly Status Report 15. Report from City Attorney 16. Report from City Councilors 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, JULY 16, 2013 The Owasso City Council met in regular session on Tuesday, July 16, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 12, 2013. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:31 p.m. ITEM 2 INVOCATION The invocation was offered by Father John Rule of the Church of the Holy Cross ITEM 3 FLAG SALUTE Councilor Moberly led the flag salute ITEM 4 PRESENTATION OF EMPLOYEE OF THE QUARTER Warren Lehr presented the Employee of the Quarter, Harold Boggs ITEM 5 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Charlie Brown, Councilor Patrick Ross, Councilor Jeri Moberly, Councilor A quorum was declared present STAFF Warren Lehr, Interim City Manager Julie Lombardi, City Attorney ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 2, 2013 and July 9, 2013 Regular Meetings B. Approval of Claims C. Receipt of the Monthly Budget Status Report Mr. Brown requested item B be removed for separate consideration. Mr. Brown moved, seconded by Dr. Kelley to approve item A, Minutes, and item C, Monthly Budget Status Report of the consent agenda. Also included for review were the self- insurance claims report and payroll payment report for 06/29/2013. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 Owasso City Council July 16, 2013 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Sherry Bishop and Larry Langford responded to questions relating to item B, Claims, on the consent agenda. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B with claims totaling $358,971.04 of the consent agenda. YEA: Ross, Kelley, Moberly, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 2013 -13, AMENDING THE CURRENT LIST OF PROJECTS FUNDED THROUGH THE THIRD PENNY SALES TAX, TO CHANGE THE MAIN POLICE STATION PROJECT TO MAIN POLICE STATION /CITY HALL Warren Lehr presented the item recommending approval of Resolution No. 2013 -13, amending the Main Police Station Project name to Main Police Station /City Hall. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the resolution, as recommended. YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3 -2 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION ACCEPTING A GRANT FROM THE CHEROKEE NATION AND APPROVING A SUPPLEMENTAL APPROPRIATION Scott Chambless presented the item recommending the acceptance of a grant from the Cherokee Nation and approval of a budget amendment increasing the estimated revenue in the General Fund by $4,306 and increasing the appropriation for expenditures in the Police Services budget by $4,306. After discussion, Mr. Ross moved, seconded by Mr. Brown to approve the grant, as recommended. YEA: Moberly, Kelley, Ross, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION APPROVING AN AMENDMENT TO PUD -12- 01 91NETYEIGHT PLANNED UNIT DEVELOPMENT Bronce Stephenson presented the item recommending approval of an amendment to PUD -12- 01 9inetyEight Planned Unit Development. After discussion, Dr. Kelley moved, seconded by Mr. Ross to approve the amendment, as recommended. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 5 -0 Owasso City Council July 16, 2013 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION ANNEXING APPROXIMATELY 6.5 ACRES OF LAND AT THE SOUTHWEST CORNER OF E 116TH ST N AND N 129TH E AVE (CORNERSTONE HARDWARE) Bronce Stephenson presented the item, OA -12 -03 recommending approval of annexation of Cornerstone Hardware with the underlying zoning of CS (Commercial Shopping). After discussion, Mr. Brown moved, seconded by Mr. Ross to approve the annexation, as recommended. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION ANNEXING UNINCORPORATED PORTIONS OF N MINGO ROAD BETWEEN E 96TH ST N AND E 1 16TH ST N Bronce Stephenson presented the item, OA -13 -02 recommending approval of the annexation of N Mingo road. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the annexation, as recommended. YEA: Kelley, Moberly, Ross, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF THE MAYOR'S APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS Mayor Bonebrake presented the item recommending confirmation of the Mayor's appointments to various boards and commissions. ANNEXATION COMMITTEE: (One -Year Terms) David Vines, Planning Commission Representative Kevin Lane, Citizen AUDIT COMMITTEE: (Three -Year Term) Dennis Phillips, Seat 5, Banking Representative BOARD OF ADJUSTMENT: (Three -Year Term) Jim Bausch Brad Boyd CAPITAL IMPROVEMENTS COMMITTEE: (terms expire June 30, 2014) Dr. Paul Loving, Planning Commission Representative Dr. Kirk Thomas, OEDA Representative Jeff Davis, Member at large Shawn Reiss, Member at large Dr. Jason Drake, Member at large Rob Haskins, Member at large Jim Hunter, Member at large Casey Goodson, Member at large 3 Owasso City Council OWASSO ECONOMIC DEVELOPMENT AUTHORITY: Dee Sokolosky, term expires June 30, 2018 Gary Akin, Chamber Representative - term expires June 30, 2014 PERSONNEL BOARD: (three -year term) Lyndell Dunn PLANNING COMMISSION: (three -year term) Paul Loving Tim Miller July 16, 2013 SALES TAX WATCHDOG COMMITTEE: (appointments are for life of the sales tax or until resignation or failure to meet the attendance requirements) Rob Wright, Member at large Abhijeet Utturkar, Member at large Malinda Palmer, Retail Business Representative INCOG BOARD OF DIRECTORS: Alternate - Doug Bonebrake INCOG ENVIRONMENTAL POLICY COMMITTEE: Roger Stevens INCOG TRANSPORTATION POLICY COMMITTEE: Alternate - Warren Lehr INCOG TRANSPORTATION TECHNICAL COMMITTEE: Roger Stevens Daniel Dearing - Alternate REGIONAL METROPOLITAN UTILITY AUTHORITY: Sherry Bishop Warren Lehr After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the appointments, as recommended. YEA: Kelley, Moberly, Bonebrake NAY: Ross, Brown Motion carried 3 -2 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION APPROVING ORDINANCE NO. 1023, ESTABLISHING WATER SERVICE RATES WITHIN AND OUTSIDE THE CORPORATE LIMITS OF THE CITY OF OWASSO AND ESTABLISHING AN EFFECTIVE DATE Linda Jones presented the item recommending approval of Ordinance No. 1023. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the ordinance, as recommended. YEA: Moberly, Ross, Brown, Kelley, Bonebrake NAY: None 4 Owasso City Council Motion carried 5 -0 ITEM 15 REPORT FROM CITY MANAGER No report ITEM 16 REPORT FROM CITY ATTORNEY No report ITEM 17 REPORT FROM CITY COUNCILORS Mayor Bonebrake recognized the attendance of Boy Scout Troop 103 from Tulsa. Mayor Bonebrake reported on the City Manager hiring process. ITEM 18 NEW BUSINESS None ITEM 19 ADJOURNMENT Mr. Ross moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Brown, Ross, Moberly, Kelley, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:33 p.m. Ashley Hickman, Minute Clerk 5 vvu�j uvi icui ur c, iviuyu July 16, 2013 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND /HOLLOWAY 50.00 TREASURER PETTY CASH CC REFUND /CABRERA 50.00 TREASURER PETTY CASH CC FORFEITURE /CABRERA -50.00 TREASURER PETTY CASH CC FORFEITURE /HOLLOWAY -50.00 TREASURER PETTY CASH CC REFUND /MARQUETTE 50.00 TREASURER PETTY CASH CC REFUND/WEIGHT WATCHERS 50.00 TREASURER PETTY CASH CC DEPOSIT /PEO CHAPTER 50.00 TREASURER PETTY CASH CC REFUND /FREEMAN 50.00 TOTAL GENERAL 200.00 MUNICIPAL COURT MEEK'S LITHOGRAPHING CO. WARNING TICKETS 1,294.40 CHARLES N. ROMANS BAILIFF SERVICES 280.00 TOTAL MUNICIPAL COURT 1,574.40 MANAGERIAL JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 70.97 SAV -ON PRINTING & SIGNS LLC PRINTING AND BINDING 72.00 JPMORGAN CHASE BANK LODGING -CMAO CONFERENCE 202.04 TREASURER PETTY CASH COPIES 15.00 JPMORGAN CHASE BANK COUNCIL WORKSESSION 119.98 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 44.74 TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 TREASURER PETTY CASH TRAVEL EXPENSE /FEARY 152.64 JPMORGAN CHASE BANK MEETING EXP- LEADERSHIP 31.36 JPMORGAN CHASE BANK LODGING TAX CREDIT -24.04 TOTAL MANAGERIAL 719.69 FINANCE COLE & REED, P.C. PROFESSIONAL FEES -AUDIT 4,700.00 SAV -ON PRINTING & SIGNS LLC FIXED ASSET LABELS 280.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 20.01 JPMORGAN CHASE BANK L &M FURNITURE -DESK SLEEVE 101.60 TOTAL FINANCE 5,101.61 HUMAN RESOURCES JPMORGAN CHASE BANK TESTCOUNTRY -DRUG SCREEN 102.00 JPMORGAN CHASE BANK FMCS ARBITRATION -PALES 30.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 240.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 30.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE EMPLOYMENT DRUG SCREE 175.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE EMPLOYMENT DRUG SCREE 50.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE - EMPLOYMENT DRUG SCREE 175.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 JPMORGAN CHASE BANK MEETING EXPENSE 15.07 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.41 TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 Page 1 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description jPayment Amount TOTAL HUMAN RESOURCES 1,071.48 GENERAL GOVERNMENT MAILROOM FINANCE INC POSTAGE 1,000.00 PORTFOLIO RECOVERY ASSOCIATES, INC. AUDIT FEES 7,611.75 PORTFOLIO RECOVERY ASSOCIATES, INC. AUDIT FEES 4,097.00 PORTFOLIO RECOVERY ASSOCIATES, INC. AUDIT FEES 892.50 XEROX CORPORATION COPIER SERVICE 558.50 MCAFEE & TAFT LEGAL - FOP /GRIEVANCE 3,133.12 MCAFEE & TAFT LEGAL - FOP /GRIEVANCE 309.00 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 AT &T LONG DISTANCE LONG DISTANCE SERVICE 218.02 AEP /PSO ELECTRIC USE 4,618.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 54.98 JPMORGAN CHASE BANK OFFICE SUPPLIES - SUPPLIES 27.49 AT &T CONSOLIDATED PHONE BILL 597.81 TREASURER PETTY CASH POSTAGE 100.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 27.49 CINTAS CORPORATION CARPET /MAT CLEANING 54.42 CINTAS CORPORATION CARPET /MAT CLEANING 51.70 COMMUNITY PUBLISHERS INC PUBLICATIONS 25.20 RICOH USA, INC. COPIER SERVICE & SUPPLIES 183.87 TOTAL GENERAL GOVERNMENT 28,500.31 COMMUNITY DEVELOPMENT TULSA COUNTY INFORMATION TECH DEPT LAND RECORDS FOR JUNE 30.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 JOHNNY -WAYNE MCKNIGHT CODE ENFORCEMENT MOWING 150.00 JOHNNY -WAYNE MCKNIGHT CODE ENFORCEMENT MOWING 150.00 FRED STEPHEN CORLEY CODE ENFORCEMENT MOWING 150.00 JPMORGAN CHASE BANK LAND USE MTG EXPENSE 10.59 JPMORGAN CHASE BANK CMC- ARCGIS LICSENCE 1,199.00 JOHNNY -WAYNE MCKNIGHT CODE ENFORCEMENT MOWING 150.00 FRED STEPHEN CORLEY CODE ENFORCEMENT MOWING 200.00 JPMORGAN CHASE BANK NEIGHBOR NEWS- PUBLICATION 148.40 TOTAL COMMUNITY DEVELOPMENT 2,487.99 ENGINEERING UNITED STATES CELLULAR CORPORATION CELL BILL 62.58 UNIFIRST HOLDINGS LP UNIFORM RENTAL 21.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL 21.36 OKLAHOMA FLOODPLAIN MANAGERS FLOODPLAIN TRAINING 750.00 TOTAL ENGINEERING 855.30 INFORMATION TECHNOLOGY USA MOBILITY WIRELESS, INC PAGER USE 8.86 777,638.06 SUNGARD PUBLIC SECTOR INC. SUNGARD ANNUAL MAINTENANC Page 2 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni INFORMATION TECHNOLOGY SUNGARD PUBLIC SECTOR INC. SUNGARD ANNUAL MAINTENANC 6,167.64 JPMORGAN CHASE BANK BARRACUDA - RENEWAL 300.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.61 JPMORGAN CHASE BANK PRECISION ROLLER - ROLLERS 52.48 AV CAPTURE ALL, INC. CITY COUNCIL AUDIO RECORD 2,149.20 JPMORGAN CHASE BANK AMAZON- SERIAL ADAPTERS 34.84 JPMORGAN CHASE BANK OFFICE DEPOT -DSKTP LAPTOP 799.98 JPMORGAN CHASE BANK USPS- POSTAGE 3.56 TOTAL INFORMATION TECHNOLOGY 47,164.23 SUPPORT SERVICES JPMORGAN CHASE BANK GREEN ACRE - LANDSCAPE ROCK 1,980.00 JPMORGAN CHASE BANK LOCKE- SPRINKLER MATERIAL 11.77 JPMORGAN CHASE BANK LOCKE- URINAL REPAIR PARTS 16.41 JPMORGAN CHASE BANK RADIOSHACK -SALES TX CR -5.59 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORK PROGRAM -JUNE 870.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHERS 170.00 JPMORGAN CHASE BANK LOWES -ROOF REPAIR 12.94 JPMORGAN CHASE BANK LOWES- SUPPLIES 26.45 JPMORGAN CHASE BANK LOWES- SPRINKLER REPAIR 11.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.73 JPMORGAN CHASE BANK OFFICE SUPPLIES - SUPPLIES 15.29 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.39 JPMORGAN CHASE BANK LOWES -WASP SPRAY 29.94 JPMORGAN CHASE BANK SCHINDLER- ELEVATOR TEST 175.00 JPMORGAN CHASE BANK LOCKE -TAPE 16.79 JPMORGAN CHASE BANK LOWES- URINAL REPAIR 7.98 JPMORGAN CHASE BANK LOWES -WASP SPRAY 5.47 JPMORGAN CHASE BANK COX - INTERNET AT OC BLDG 69.95 JPMORGAN CHASE BANK GREEN ACRE - RETURN - 112.50 AT &T CONSOLIDATED PHONE BILL 73.46 JPMORGAN CHASE BANK TULSA CLNG - CARWASH BRUSH 111.62 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK DISPLAY SALES - BANNERS 1,098.00 JPMORGAN CHASE BANK LOCKE- TOILET REPAIR 16.05 JPMORGAN CHASE BANK WALMART- SUPPLIES 12.28 JPMORGAN CHASE BANK LOWES- RETURN -12.94 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 17.27 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.81 JPMORGAN CHASE BANK RADIOSHACK -PARTS 7.98 JPMORGAN CHASE BANK LOWES -TOOL 21.98 JPMORGAN CHASE BANK GRAINGER- SUPPLIES 68.90 Page 3 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL SUPPORT SERVICES 4,861.66 CEMETERY L & B DIRT PIT SANDY LOAM 50.00 IAEP/PSO ELECTRIC USE 36.95 TOTAL CEMETERY 86.95 POLICE SERVICES AEP /PSO ELECTRIC USE 2,792.76 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM 320.96 AT &T LONG DISTANCE LONG DISTANCE SERVICE 218.02 JPMORGAN CHASE BANK INTEGRIS- PENSION PHYSICAL 475.00 JPMORGAN CHASE BANK GALSS -GEAR BELT 36.99 TREASURER PETTY CASH TAG 112.50 TREASURER PETTY CASH TAG 37.50 TREASURER PETTY CASH FUEL 36.88 JPMORGAN CHASE BANK SGR -RED FLAG TRAINING 19.95 JPMORGAN CHASE BANK ATWOODS- FENCING 219.99 JPMORGAN CHASE BANK ATWOODS- FIREARMS SUPPLIES 39.99 JPMORGAN CHASE BANK LODGING EXPENSE 180.78 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY14 157.50 REGIONAL ORGANIZED CRIME ROCIC FY2014 DUES 300.00 JPMORGAN CHASE BANK A- ONE - TRAINING /BELL 200.00 JPMORGAN CHASE BANK A- ONE - TRAINING /HARPER 200.00 OKLAHOMA CORRECTIONAL INDUSTRIES WRIST PADS /PD 73.64 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM 69.98 JPMORGAN CHASE BANK TARGET - SUPPLIES 29.10 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 66.00 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 93.60 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEM 97.86 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 13.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 58.42 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 22.05 JPMORGAN CHASE BANK NEIGHBOR NEWS - SUBSCRIPTIO 26.25 JPMORGAN CHASE BANK HONEY CREEK MEETING EXP 20.00 USA MOBILITY WIRELESS, INC PAGER USE 35.44 AT &T CONSOLIDATED PHONE BILL 467.14 JPMORGAN CHASE BANK OWASSO CARWASH -CAR WASH 5.00 JPMORGAN CHASE BANK PATROL TECH - SUPPLIES 22.00 JPMORGAN CHASE BANK PATROL TECH - SUPPLIES 37.00 JPMORGAN CHASE BANK REASORS- OPERATING SUPPLIE 11.97 JPMORGAN CHASE BANK REASORS- SUPPLIES 2.17 JPMORGAN CHASE BANK CLAN LAB INVEST - TRAINING 2,700.00 JPMORGAN CHASE BANK STORE SUPPLY - SUPPLIES 20.24 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 59.96 JPMORGAN CHASE BANK DOLESE BROS- CONCRETE 120.00 JPMORGAN CHASE BANK BOTACH- UNIFORM RETURN 8.00 Page 4 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amounl POLICE SERVICES... JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 163.70 JPMORGAN CHASE BANK WATERSTONE- CLEANING 924.80 JPMORGAN CHASE BANK INTERACT - MOBILE COP SVC 375.30 JPMORGAN CHASE BANK LA POLICE GEAR - UNIFORMS 511.51 TOTAL POLICE SERVICES 11,383.93 POLICE COMMUNICATIONS JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 65.97 JPMORGAN CHASE BANK WATERSTONE- CLEANING 38.25 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 161.55 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 154.98 DEPARTMENT OF PUBLIC SAFETY JULY OLETS FEE 450.00 OKLAHOMA CORRECTIONAL INDUSTRIES WRIST PADS /DISPATCH 36.82 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 27.92 JPMORGAN CHASE BANK MUNICIPAL CODE - LICENSE 185.83 TREASURER PETTY CASH NOTARY FEE /LAUGHLIN 20.00 JPMORGAN CHASE BANK SGR -RED FLAG TRAINING 59.85 AEP /PSO ELECTRIC USE 162.65 URGENT CARE OF GREEN COUNTRY, P.L.L TB SKIN TEST 22.00 LANGUAGE LINE SERVICES TRANSLATION SERVICES 30.85 TOTAL POLICE COMMUNICATIONS 1,416.67 ANIMAL CONTROL JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 123.77 AEP /PSO ELECTRIC USE 257.87 AT &T LONG DISTANCE LONG DISTANCE SERVICE 19.19 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 273.63 JPMORGAN CHASE BANK 511 TACTICAL - UNIFORMS 147.97 AT &T CONSOLIDATED PHONE BILL 77.99 JPMORGAN CHASE BANK WATERSTONE- CLEANING 81.15 JPMORGAN CHASE BANK TJ MAXX -AC UNIF SUPPLIES 69.29 JPMORGAN CHASE BANK LOWES -AC SUPPLIES 88.46 JPMORGAN CHASE BANK LOWES- SUPPLIES 79.14 JPMORGAN CHASE BANK KETCH ALL - SUPPLIES 105.94 TOTAL ANIMAL CONTROL 1,324.40 FIRE SERVICES JPMORGAN CHASE BANK EQUIP ONE -MOWER REPAIR 60.53 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 172.00 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 69.99 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 160.00 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 60.79 JPMORGAN CHASE BANK CUMMINS -AIR LEAK REPAIR 17.39 JPMORGAN CHASE BANK CUMMINS -ENG 1 REPAIR 100.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 149.93 JPMORGAN CHASE BANK LOWES- STORAGE UNITS 56.00 JPMORGAN CHASE BANK WILLIAMS PLMB -LEAK REPAIR 2,377.50 Page 5 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... JPMORGAN CHASE BANK NEW BALANCE -UNIF SHOES 105.00 JPMORGAN CHASE BANK FLEET FEET - TENNIS SHOES 115.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 52.24 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 42.19 JPMORGAN CHASE BANK FINISH LINE - TENNIS SHOES 119.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 87.12 JPMORGAN CHASE BANK STEVE'S -CHAIN WRCH/TOOLS 66.77 JPMORGAN CHASE BANK RUNNERS WORLD -SHOES 125.00 JPMORGAN CHASE BANK DSW -SHOES 144.90 AT &T CONSOLIDATED PHONE BILL 410.23 JPMORGAN CHASE BANK ATWOODS -WATER HOSE PART 2.29 JPMORGAN CHASE BANK WALMART -E -1 LEAK REPAIR 43.88 JPMORGAN CHASE BANK IMAGENET- COPIER FEES 360.72 JPMORGAN CHASE BANK P & K EQUIP- SHARPEN CHAIN 8.00 JPMORGAN CHASE BANK TRAVEL EXPENSE -SMITH 11.61 JPMORGAN CHASE BANK OREILLY- REPAIR PARTS 29.99 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 31.74 JPMORGAN CHASE BANK OREILLY -TOOLS 153.88 JPMORGAN CHASE BANK WALMART- SUPPLIES 64.77 JPMORGAN CHASE BANK WALMART- SUPPLIES 19.69 JPMORGAN CHASE BANK FEDEX- PRINTING SERVICES 29.50 JPMORGAN CHASE BANK WAYEST- FLASHLIGHTS 1,524.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.55 JPMORGAN CHASE BANK TRAVEL EXPENSE -SMITH 11.63 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 8.20 JPMORGAN CHASE BANK STEVE JONES -M -4 AC REPAIR 132.83 JPMORGAN CHASE BANK FPP - HAZMAT MANUAL 87.76 JPMORGAN CHASE BANK TRAVEL EXPENSE -SMITH 4.83 JPMORGAN CHASE BANK CONRAD FIRE - REPAIR KIT 83.68 JPMORGAN CHASE BANK WALMART- STOPWATCHES 29.31 JPMORGAN CHASE BANK DELTA - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK FPP - HAZMAT MANUAL 87.76 JPMORGAN CHASE BANK TRAVEL EXPENSE -SMITH 5.35 JPMORGAN CHASE BANK WALMART- SUPPLIES 31.61 JPMORGAN CHASE BANK NFA TRAINING EXP -SMITH 300.48 JPMORGAN CHASE BANK ACADEMY - WORKOUT SHOES 149.98 JPMORGAN CHASE BANK ACADEMY - UNIFORM SHORTS 111.96 JPMORGAN CHASE BANK ACADEMY - FOOTWEAR 79.99 JPMORGAN CHASE BANK OREILLY- RETURNS -58.89 JPMORGAN CHASE BANK AMSAN- BATHROOM SUPPLIES 425.64 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.72 JPMORGAN CHASE BANK FINISH LINE - FOOTWEAR 119.99 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 100.00 JPMORGAN CHASE BANK FRONTIER INT'L -AIR DRIVER 368.41 JPMORGAN CHASE BANK HOME DEPOT -TOOLS 65.97 Page 6 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... AT &T LONG DISTANCE LONG DISTANCE SERVICE 157.82 AT &T MOBILITY WIRELESS SERVICE 47.77 AEP /PSO ELECTRIC USE 3,403.17 JPMORGAN CHASE BANK LOWES - BEDFRAME SUPPLIES 92.01 JPMORGAN CHASE BANK OK POLICE SUPPLY - FOOTWEAR 123.99 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 84.97 LION APPAREL, INC. UNIFORM APPAREL 547.00 OK STATE FIRE FIGHTERS ASSOC CONVENTION REGISTRATION 250.00 WAYNE R. GAYLORD AC REPAIR AT FS #3 160.00 JPMORGAN CHASE BANK LOWES -WATER FILTER 44.88 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK SHOE CARN- UNIFORM SHOES 74.98 JPMORGAN CHASE BANK TRAVEL EXPENSE -SMITH 7.14 JPMORGAN CHASE BANK LOWES -TOWEL RACK 15.98 JPMORGAN CHASE BANK ATWOODS- VEHICLE PARTS 41.94 TOTAL FIRE SERVICES 14,032.05 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK HD SUPPLY -CLAMP 24.56 JPMORGAN CHASE BANK ASSOCIATED PARTS -FAN MTR 73.09 AEP /PSO ELECTRIC USE 110.53 AT &T LONG DISTANCE LONG DISTANCE SERVICE 10.73 JPMORGAN CHASE BANK LOWES -STRM SIREN REPAIR 5.98 JPMORGAN CHASE BANK LOWES- REPAIR MATS 129.78 AT &T CONSOLIDATED PHONE BILL 40.38 JPMORGAN CHASE BANK OK EMER MGMT -DUES 70.00 TOTAL EMERGENCY PREPAREDNESS 465.05 STREETS JPMORGAN CHASE BANK VANCE BROS- ASPHALT RAKES 180.00 JPMORGAN CHASE BANK TRANSCO - SAFETY APPAREL 6.25 SPRINT SPRINT CARDS 119.97 USA MOBILITY WIRELESS, INC PAGER USE 134.04 TWIN CITIES READY MIX, INC CONCRETE 1,377.00 TULSA COUNTY BOCC MISC SIGNS 129.20 APAC- OKLAHOMA, INC. ASPHALT 445.92 SIGNALTEK INC JUNE MAINTENANCE 4,287.79 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL 7.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 69.98 TULSA ASPHALT, LLC ASPHALT 137.85 APAC- OKLAHOMA, INC. ASPHALT 707.54 AEP /PSO ELECTRIC USE 1,324.24 JPMORGAN CHASE BANK SHI -MS OFFICE LICENSE 244.00 APAC- OKLAHOMA, INC. ASPHALT 807.50 LITTLE FALLS MACHINE INC. SNOW PLOW 10,830.00 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 134.99 Page 7 Claims List 8/6/2013 Budget Unit Title Vendor Name I Payable Description jPayment Amouni STREETS... JJPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 1 125.99 TOTAL STREETS 21,122.37 STORMWATER JPMORGAN CHASE BANK P & K EQUIPMENT- SUPPLIES 93.97 JPMORGAN CHASE BANK P & K EQUIP- OIL/FILTER 20.46 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 28.38 JPMORGAN CHASE BANK LOWES- CAUTION TAPE 29.90 JPMORGAN CHASE BANK SHI -ADOBE PRO LICENSE 281.00 JPMORGAN CHASE BANK ATWOODS - TPOSTS 94.75 JPMORGAN CHASE BANK P & K EQUP -SPARK PLUGS 21.20 JPMORGAN CHASE BANK LOWES -TEMP MAILBOX 36.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.11 JPMORGAN CHASE BANK STD SPLY- TRIMMER LINE 38.25 USA MOBILITY WIRELESS, INC PAGER USE 44.30 JPMORGAN CHASE BANK ATWOODS-PUS H BROOM 29.98 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK ATWOODS- GREASE GUN 44.88 JPMORGAN CHASE BANK ATWOODS- GREASE & WD40 26.99 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 12.50 JPMORGAN CHASE BANK TRANSCO- SAFETY APPAREL 6.25 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 12.07 JPMORGAN CHASE BANK QUALITY TIRE -TIRE 133.00 TOTAL STORMWATER 1,177.02 PARKS JPMORGAN CHASE BANK LOWES -PAINT FOR RESTROOM 209.93 JPMORGAN CHASE BANK SAV ON -PARK POSTER 40.00 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 35.94 JPMORGAN CHASE BANK LOWES -LIGHT SOCKETS 7.96 JPMORGAN CHASE BANK WALMART -GOAL NET 2.47 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 15.99 AT &T CONSOLIDATED PHONE BILL 256.14 JPMORGAN CHASE BANK P &K EQUIP - WEEDEATER PART 22.98 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 21.47 JPMORGAN CHASE BANK LOWES -PARTS 0.88 JOHN MCGEE MOWING MCCARTY PARK 330.00 FREDRICK COSTIN JR MOWING VETERANS PARK 165.00 FREDRICK COSTIN JR MOWING RAYOLA PARK 516.00 FREDRICK COSTIN JR MOWING SKATE PARK 180.00 JPMORGAN CHASE BANK LOWES -PAINT FOR RESTROOMS 98.97 JPMORGAN CHASE BANK P &K EQUIPMENT- SUPPLIES 62.97 JPMORGAN CHASE BANK ATWOODS -SAW OIL 8.99 JPMORGAN CHASE BANK P &K EQUIP -EDGER 328.05 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.45 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.45 Page 8 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... RANDY G. MISER 2 LOADS OF CRUSHED ROCK 400.00 ADT SECURITY SERVICES INC ALARM SERVICE 63.07 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 38.60 SKYADD, LLC RESTROOM RENTAL 375.00 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 159.75 JOSEPH SMITH JANITORIAL SERVICE 1,150.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 6.99 JPMORGAN CHASE BANK ATWOODS- REPAIR SUPPLIES 30.16 JPMORGAN CHASE BANK ATWOODS- PAINT /SUPPLIES 9.99 JPMORGAN CHASE BANK P & K EQUIP - WEEDEATER PRT 59.99 AEP /PSO ELECTRIC USE 1,590.70 TOTAL PARKS 6,216.89 COMMUNITY CENTER AEP /PSO ELECTRIC USE 1,560.22 JPMORGAN CHASE BANK HOBART- DISPOSAL 1,770.10 JPMORGAN CHASE BANK LOCKE- TOILET REPAIR 19.07 AT &T LONG DISTANCE LONG DISTANCE SERVICE 13.78 JPMORGAN CHASE BANK LOWES -PARTS 2.07 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 25.60 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 38.94 AT &T CONSOLIDATED PHONE BILL 178.38 JPMORGAN CHASE BANK TARGET - CLEANING SUPPLIES 25.94 JPMORGAN CHASE BANK LOWES- TOILET REPAIR 24.61 JPMORGAN CHASE BANK LOWES- TOILET REPAIR 7.92 JPMORGAN CHASE BANK LOWES- SUPPLIES 7.00 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 9.94 TOTAL COMMUNITY CENTER 3,683.57 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 24.37 AT &T LONG DISTANCE LONG DISTANCE SERVICE 10.31 EMTEC PEST CONTROL, INC PEST CONTROL 200.00 OWASSO REPORTER SUBSCRIPTION RENEWAL 35.00 AEP /PSO ELECTRIC USE 178.47 TOTAL HISTORICAL MUSEUM 448.15 ECONOMIC DEV JPMORGAN CHASE BANK TULSA WORLD- SUBSCRIPTION 40.00 JPMORGAN CHASE BANK OFFICE DEPOT -PROT SLEEVE 24.99 TOTAL ECONOMIC DEV 64.99 FUND GRAND TOTAL 153,958.71 AMBULANCE JPMORGAN CHASE BANK PHYSIO -EMS DATA REVIEW 1,912.50 JPMORGAN CHASE BANK PHYSIO- EQUIPMENT 31396.60 Page 9 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE... JPMORGAN CHASE BANK PHYSIO- SUPPLIES 1,592.85 JPMORGAN CHASE BANK OK EMT ASSOC- TRAINING 85.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN 61.50 JPMORGAN CHASE BANK OWASSO BATTERY - BATTERY 24.95 JPMORGAN CHASE BANK EXCELLANCE -MAINT PARTS 213.34 JPMORGAN CHASE BANK PSI - PHARMACEUTICALS 198.55 JPMORGAN CHASE BANK PSI - SUPPLIES 46.00 JPMORGAN CHASE BANK EMSAR- REGULATOR REPAIR 120.00 JPMORGAN CHASE BANK TULSA FREIGHTLINER - REPAIR 1,043.62 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 206.02 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 1,299.93 JPMORGAN CHASE BANK OFFICE DEPOT -BOOKS 239.52 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 457.30 MEDICLAIMS INC BILLING SERVICES 6,712.79 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 1,296.84 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 109.80 TOTAL AMBULANCE 19,017.11 FUND GRAND TOTAL 19,017.1 E911 COMMUNICATIONS INCOG -E911 E911 ADMIN SVC FEES 7,833.81 AT &T E911 MAPPING FEE -JULY 355.35 AT &T CONSOLIDATED PHONE BILL 316.07 JPMORGAN CHASE BANK TOTAL RADIO -MAIN CONTRACT 285.00 TOTAL E911 COMMUNICATIONS 8,790.23 FUND GRAND TOTAL 8,790.2 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK LOWES- SUPPLIES 5.47 JPMORGAN CHASE BANK LOWES -TOOLS 71.94 JPMORGAN CHASE BANK QUIKTRIP - WATERBOTTLES 9.07 JPMORGAN CHASE BANK OWASSO CARES MTG EXPENSE 22.95 TOTAL STRONG NEIGHBORHOODS 109.43 FUND GRAND TOTAL 109.4 STORMWATER - STORMWATI AEP /PSO ELECTRIC USE 295.90 USGS NATIONAL CENTER JOINT FUNDING AGREEMENT 4,500.00 INCOG ANNUAL FEE FY 13/14 4,000.00 TOTAL STORMWATER - STORMWATER 8,795.90 Page 10 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description jPayment Amouni FUND GRAND TOTAL 8,795.9 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK ASHLEY -BED MATTRESSES 3,485.30 JPMORGAN CHASE BANK ASHLEY FURN -BEDS 1,991.60 TOTAL PUBLIC SAFETY - FIRE 5,476.90 FUND GRAND TOTAL 5,476.9 CI -GARN WID 96TH -106TH PSA- DEWBERRY INC JENGINEERING SERVICES 9,270.00 TOTAL CI - GARN WID 96TH -106TH 9,270.00 CI - STREET REHAB FY13 ERGON ASPHALT & EMULSIONS, INC APAC - OKLAHOMA, INC. JPMORGAN CHASE BANK APAC- OKLAHOMA, INC. APAC- OKLAHOMA, INC. APAC- OKLAHOMA, INC. APAC- OKLAHOMA, INC. TAC OIL - FY 13 STREET RE ASPHALT - FY 12 -13 STREET ROADSAFE- TRAFFIC SIGNAGE ASPHALT- FY12 -13 STREET ASPHALT - FY12 -13 STREET ASPHALT - FY12 -13 STREET ASPHALT - FY12 -13 STREET 3,700.25 47,200.16 3,343.20 31,067.84 10,165.32 4,860.30 40,707.18 TOTAL CI -STREET REHAB FYI 141,044.25 CI - 86 STR MAIN - -MEM WASHINGTON CO RURAL WATER DISTRICT JUTILITY RELOCATION 9,896.18 TOTAL CI - 86 STR MAIN - -MEM 9,896.18 CI - 106 /GARNETT INTERSEC O FENCE CO SAV -ON PRINTING & SIGNS LLC FENCE REPLACEMENT -106 ST PROGRESS SIGN - 106 ST N 7,551.00 400.00 TOTAL CI -106 /GARNETT INTERSEC 7,951.00 96TH/129TH INFRASTRUCTUF SAV -ON PRINTING & SIGNS LLC TEMPORARY ENTRANCE SIGNS 360.00 TOTAL 96TH /129TH INFRASTRUCTURE 360.00 CI - ELM CREEK PARK I IMPACT ENGINEERING & PLANNING, PLC ENGINEERING -ELM CREEK 13,623.00 TOTAL CI - ELM CREEK PARK 13,623.00 CI -GOLF MAINTENANCE P & K EQUIPMENT GREENS MOWER 26,580.00 TOTAL CI -GOLF MAINTENANCE 26,580.00 FUND GRAND TOTAL 208,724.4 CITY GARAGE AT &T LONG DISTANCE JPMORGAN CHASE BANK AEP /PSO LONG DISTANCE SERVICE CLASSIC CHEV -PROG RADIO ELECTRIC USE 20.14 98.62 428.26 Page 11 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... AT &T MOBILITY WIRELESS SERVICE 55.63 JPMORGAN CHASE BANK UNITED FORD -PARTS 2,361.68 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.71 JPMORGAN CHASE BANK OREILLYS -SHOP SUPPLIES 26.99 JPMORGAN CHASE BANK OREILLYS -PARTS 1,954.80 JPMORGAN CHASE BANK YELLOWHOUSE - WINDOW 267.04 JPMORGAN CHASE BANK YELLOWHOUSE -DOOR SHOCK 81.08 JPMORGAN CHASE BANK B &M OIL -PARTS RESALE 695.34 JPMORGAN CHASE BANK TW TIRE - REPAIR FLAT TIRE 128.25 JPMORGAN CHASE BANK LENOX WRECKER- TOWING 80.00 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 454.94 JPMORGAN CHASE BANK MITCHELL SNAP ON- MANUALS 1,608.00 JPMORGAN CHASE BANK EVANS ENT - CONTACTOR 172.29 AT &T CONSOLIDATED PHONE BILL 78.00 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 85.99 JPMORGAN CHASE BANK OFFICE SUPPLIES - SUPPLIES 9.48 TOTAL CITY GARAGE 8,701.66 FUND GRAND TOTAL 8,701.6 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 TOTAL WORKERS' COMP SELF -INS 3,774.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 1,491.05 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 1,008.34 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 366.98 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 16,150.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 841.40 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 627.74 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 366.98 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 366,98 Page 12 Claims List 8/6/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WORKERS' COMP SELF - INS... CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 480.25 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 602.83 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 688.70 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 366.98 TOTAL WORKERS' COMP SELF -INS 23,358.23 FUND GRAND TOTAL 27,132.2 GEN LIAB -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MILLER 876.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MAZZANTI 3,036.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - DARNABY /PRUNER 4,199.54 TOTAL GEN LIAB -PROP SELF INS 8,111.54 FUND GRAND TOTAL 8,111.5 CITY GRAND TOTAL $448,818.14 Page 13 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 816113 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 26, 708.38 75, 798.72 27,472.22 16, 588.00 25,526.60 172,093.92 4,086.40 3,635.84 7,722.24 593.90 593.90 180,410.06 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/13/13 Department Payroll Expenses Total Expenses Municipal Court 3,425.51 4,663.64 Managerial 23,978.58 31,579.08 Finance 12, 514.69 19, 849.41 Human Resources 6,246.68 9,762.69 Community Development 11,844.93 18,021.04 Engineering 15,396.18 22,986.89 Information Systems 10,538.08 15,708.99 Support Services 7,240.69 10,903.53 Police 96, 743.60 154, 746.10 Central Dispatch 14,453.65 24,824.13 Animal Control 2,520.50 4,001.98 Fire 100,204.94 147,214.55 Fire -Safer Grant 11,171.08 17,185.48 Fire - Firefighters Training Grant Emergency Preparedness 1,487.23 2,119.49 Streets 7,841.69 13,680.50 Stormwater /ROW Maint. 6,894.42 10,053.52 Park Maintenance 9,977.59 15,138.44 Community- Senior Center 2,661.50 3,803.89 Historical Museum 554.40 622.47 Economic Development 3,126.92 4,076.66 General Fund Total 348,822.86 530,942.48 Garage Fund Total 4,223.60 7,188.94 Ambulance Fund Total 26,839.38 39,607.82 Emergency 911 Fund Total Stormwater Fund 27 Total Worker's Compensation Total 2,201.12 2,616.04 Strong Neighborhoods 2,765.31 4,175.21 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/27/13 Department Payroll Expenses Total Expenses Municipal Court 3,425.51 4,663.64 Managerial 17,262.16 24,863.57 Finance 13,317.83 20,774.42 Human Resources 6,391.68 9,914.99 Community Development 11,893.98 18,072.83 Engineering 15,371.18 22,959.97 Information Systems 10,523.08 15,690.33 Support Services 7,345.93 11,010.35 Police 102,928.04 161,500.84 Central Dispatch 14,809.71 25,203.41 Animal Control 2,314.40 3,763.16 Fire 107,674.91 155,087.99 Fire -Safer Grant 10,202.94 16,043.42 Fire - Firefighters Training Grant Emergency Preparedness 1,467.23 2,097.96 Streets 6,399.54 10,574.06 Stormwater /ROW Maint. 6,628.71 8,993.96 Park Maintenance 8,858.66 13,461.62 Community- Senior Center 2,830.50 3,993.64 Historical Museum 616.00 691.64 Economic Development 3,076.92 4,022.84 General Fund Total 353,338.91 533,384.64 Garage Fund Total 4,223.61 7,186.36 Ambulance Fund Total 28,767.40 41,644.52 Emergency 911 Fund Total Stormwater Fund 27 Total Worker's Compensation Total 664.00 787.41 Strong Neighborhoods 1,407.99 V Th 0 � e City wit,ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Ordinance No. 1024, Annexation (OA- 13 -02) of N Mingo Rd between E 96th St N and E 1 16th St N DATE: August 2, 2013 BACKGROUND: The City of Owasso is requesting to annex the portions of N Mingo Rd between E 96th St N and E 1 16th St N that are currently outside of City Limits. Presently, a joint effort between the City of Owasso, the Cherokee Nation and Tulsa County is ongoing with the overlay of N Mingo Rd. Upon annexation of all portions of Mingo Rd, the City of Owasso will accept maintenance of the entire roadway. ANNEXATION COMMITTEE: The Annexation Committee met on June 26, 2013 and recommended approval of the annexation request. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on July 8, 2013 and voted unanimously to recommend approval to the City Council. CITY COUNCIL: On July 16, 2013, City Council considered this item and voted unanimously to approve annexation request OA -13 -02 for the subject property. This ordinance officially adopts the action taken by the City Council. RECOMMENDATION: Staff recommends approval of Ordinance No. 1024 for the annexation of the unincorporated portions of N Mingo Rd between E 96th St N and E 1 16th St N. ATTACHMENT: Ordinance No. 1024 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1024 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, OF SECTION 12 AND SECTION 13, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for annexation of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission and all statements for or against the requested annexation the property referenced in application OA- 13 -02. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A tract of land containing a section line road named Mingo Road also known as North 97th Avenue East in Section 12 and Section 13, Township 21 North, Range 13 East of the Indian Base and Meridian (1.B.& M.) according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: A tract of land located in the East Half (E /2) of Section 12, Township 21 North, Range 13 East and the East Half (E /2) of Section 13, Township 21 North, Range 13 East of the Indian Base and Meridian (I.B.& M.) according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: Beginning at the Northeast Corner of New Brunswick, a subdivision in the City of Owasso, Tulsa County Oklahoma, thence north along the east section line of Section 13, Township 21 North, Range 13 East a distance of 3753.49 feet to a point of intersection with the southern right of way line of the Southern Kansas and Oklahoma Railroad, thence northeast along the southern right of way line to a point 16.5 feet east of said east section line, thence north and parallel to said east section line a distance of 389.16 feet to a point on the northern right of way line of the Southern Kansas and Oklahoma Railroad, thence southwest along the northern right of way line to the point of intersection with the said east section line, thence north along said east section line a distance of 467.27 feet to the northeast corner of the northeast quarter of Section 13, Township 21 North, Range 13 East, thence north along the east section line of Section 12, Township 21 North, Range 13 East a distance of 3320.33 feet to the southeast corner of Hillside Estates, a subdivision in the City of Owasso, Tulsa County Oklahoma, thence east along the south line of said subdivision a distance of 16.5 feet, thence south and parallel to the east section line of Section 12, Township 21 North, Range 13 East a distance of 3320.22 feet to a point on the north line of Section 13, Township 21 North, Range 13 East 16.5 feet west of the northeast corner of the northeast quarter of said section, thence south and parallel to the east section line of Section 13, Township 21 North, Range 13 East a distance of 1316.49 feet, thence west and perpendicular to said east section line a distance of 33.5 feet, thence south and parallel to said east section line a distance of 3293.81 feet to a point on the north boundary line of New Brunswick, a subdivision in the City of Owasso, Tulsa County Oklahoma, thence east along said north boundary line of said subdivision a distance of 50 feet to the point of beginning. Said tract contains 242,656 square feet or 5.57 acres more or less and shall be assigned a zoning classification of Agriculture (AG) be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 1. That from and after the passage and publication of this Ordinance, the real estate and territory described herein shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this th day of August, 2013. Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Oe T City wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Ordinance No. 1025, PUD -12 -01 Amendment, 9inetyEight Apartments DATE: August 2, 2013 BACKGROUND: The City of Owasso received a request for an amendment to a Planned Unit Development (PUD) called 9inetyEight (PUD- 12 -01). The original of PUD -12 -01 (approved June 2012 by Ord. 1008) allowed the use of a tract of land for the development of an apartment complex called the 9inetyEight, located along E 98th St N, E 99th St N, and E 100th St N, immediately north of the Owasso Market development and to the south of the St. John Owasso medical campus. After the original approval of PUD- 12 -01, the applicant purchased an additional two (2) lots contiguous to the original tract totaling approximately 4.88 acres and submitted a PUD amendment that would incorporate these new lots into the existing PUD. The applicant also submitted a rezoning request with the PUD amendment that would rezone the property from OM (Office Medium) to RM (Multi - Family Residential), allowing for the development of an apartment complex. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on July 8, 2013 and voted unanimously to recommend approval to the City Council, CITY COUNCIL: On July 16, 2013, City Council considered this item and voted unanimously to approve PUD -12 -01 Amended. This ordinance officially adopts the action taken by the City Council. RECOMMENDATION: Staff recommends approval of Ordinance No. 1025 for the PUD Amendment for the 9inetyEight Development. ATTACHMENT: Ordinance No. 1025 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1025 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION OZ 13- 01 /0PUD- 12 -01A FOR THE DEVELOPMENT OF A MULTI - FAMILY RESIDENTIAL PROJECT ON APPROXIMATELY 4.88 ACRES OF PROPERTY LOCATED IN THE SOUTHEAST QUARTER OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning and a Planned Unit Development of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested Planned Unit Development application OZ -13 -01 /OPUD -12 -01 A. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A tract of land located in the Southeast Quarter (SE /4) of Section Seventeen (17) of Township Twenty -one (21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: A tract of land described as Lot One (1), Block Three (3) & Lot One (1), Block Six (6), Owasso Medical Campus, a Subdivision in the City of Owasso, Tulsa County, State of Oklahoma. The general location is East 99th Street North and North 123rd East Avenue and is approximately 4.88 acres. be, and the same is hereby zoned from OM (Office Medium) TO RM ( MULTI - FAMILY RESIDENTIAL WITH A PUD OVERLAY) District. The Site Development Plan and Statement of Intent shall be followed for any development of PUD -12 -01 A. Section 1. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this th day of August, 2013. Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney The City wit7out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of FY 2012 -2013 CIP Street Rehabilitation Project and Authorization for Final Payment DATE: August 2, 2013 BACKGROUND: Included in FY 2013 budget, the Capital improvements Fund allows for expenditure of $1,200,000 in repair and /or resurface residential and non - residential roadways throughout the City as part of the street rehabilitation program. In October 2012, City Council approved a construction contract with Tri -Star Construction in the amount of $977,194.10 to perform milling removal of the top layer of asphalt), base repair and fog seal. The project area consisted of Elm Creek, Original Town, El Rio Vista, Hale Acres, Metro Heights, Post Office Road and Preston Lakes. In addition, City Council approved Change Order #I in January 2013 to include additional pay items to the contract for raising curb and gutter, sidewalk replacement, and meter can adjustment along Cedar St. These items utilized contingency funds in the amount of $29,645. Furthermore, City Council approved Change Order #2 in May 2013 which authorized additional curb and gutter replacement and base repair in the amount of $70,000 revising the contract amount to $1,047,194.10. In July 2013, Tri -Star Construction completed all necessary work identified within the construction contract. FUNDING: Funding for this project was included in the FY 2012 -2013 Capital Improvements Fund budget. RECOMMENDATION: Staff recommends acceptance of the contract work and authorization for final payment to Tri - Star Construction in the amount of $186,685.11 resulting in a final contract amount of $1,009,690.08. ATTACHMENTS: A. Final Pay Request B. Location Map V EXHIBIT "A" STREET REPAIR PROJECT FY 2011 -2012 - CITY OF OWASSO - PAY ESTIMATE NO. `? F( nat PERIOD: CONTRACTOk —(rl ~ J`tc. - C6 rvC- { t`U r LLc BID AMOUNT OF ORIGINAL CONTRACT: $ (tt� CONTRACT ADJUSTMENTS: $ 70, r c) ADJUSTED BID AMOUNT: $ (I o S-J i't (k4 TOTAL COMPLETE WORD: $ t t 0 O C� t s q o, MATERIALS STORED (per attached tabulation): $ $ tt ()C)41 6 e� LESS 10% RETAINAGE: TOTAL EARNED LESS 10% RETAINAGE: PERCENTAGE OF PROJECT COMPLETION: t'd LESS PREVIOUS PAYMENTS: $ 0 $7 AMOUNT DUE THIS ESTIMATE: $ r The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Payment Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous Payment Estimates were issudd and payments received born the Owner, and that current payment shown herein is now due. CONTRACTOR NAME: f f, i -- C ca n S + (vC J f',-7 — 4-(-r `��%Jod%1 i�� I/V ol By: V ' t tt, 6 °�7 l ^'�c.� Date r— G 4.7 Project Manager % �, n : O �.LC (J f 9y�,� State of iii % ° County of: Notary Public qiG L ��•�� Subscribed &sworn to efore me this ay ot�, 2Q My Commission Expires: 'q .► Recommended for Payment by: City of Owasso Approved for Payment by: City of Owasso Date Date AGREEMENT 0212 00300 - Page 7 of 13 CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the C_or.krc c k, t certifies to the Owner that to the best of the C () y {w e, c,4., r �, knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $'„' . (Attach explanation if amount cer-ti ied differs from the amount applied for.) Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0212 00300 - Page 8 of 13 V CONTINUATION SHEET Page _�--._ of � Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: -- F-'( r-) a� Application Date: C) - Period to: 2 - -"-' - ( 1 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C - D E (cont) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS WORK COMPLETED APPLICATION THIS PERIOD ❑ (cont) F G H I R E) MATERIALS TOTAL COMPLETED PRESENTLY STORED AND STORED % BALANCE (NOT IN D 0 TO DATE Pc) TO FINISH RETAINAGE (D + E + t) (C -G) NOTE: At bottom of each Column, run totals. OZ I2 AGREEMENT 00300 - Page 9 of 13 CONTINUATION PAGE Page 2 of 4 PROJECT: 1216 APPLICATION #: 7 Final City of Owasso Street Repairs DATE OF APPLICATION: 07/0912013 Payment Application containing Contractor's signature is attached. PERIOD THRU: 07/09/2013 PROJECT #s: 2012/2013 A B C D 1 E F G I H I SCHEDULED COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COMP TO If Variable ( ) PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D+ E + F) (C -G) QTY $AMT 1 Type 1 Pavement Repair $404,625.00 $443,244.43 $0.00 $0.00 $443,244.43 110% ($38,619.43) $65.00 PER SY ---- --- - -- - -- - -- - - 6,225.00 - --_ -... 6.819.15 0.00 0.00 6,819.15 -594.15 2 Remove and Replace curb and $117,621.00 $136,192.35 $0.00 $0.00 $136,192.35 116% ($18,571.35} gutter $21.00 PER LF 5,601,00 6,485.35 0.00 0.00 6,485.35 - 884,35 u rdth mill on cedar $14,638.50 $0.00 $0.00 $0.00 --- ---•- - ------ 0.00 -- $0.00 ---------- 0% - - - - - - -- 14.638.50-- $14,638.50 ---------•------- ....................................... $4.50 PER SY ------ ------•----- -- 3,253.00 ----- -----•- ----- - ----- 0.00 --- -- -- ------- - 0.00 0.00 0.00 25 3,253.00 4 2" Edge Mill $58,345.00 ------ $0.00 -- -- --- --- --------- --- $52,895.00 - $0.00 - $52,895.00 91% $5,450.00 - -- --- - -- $5.00 PER SY -- •-•------- •---•- ---- ---- --- ------ --- 11,669.00 -- --- ------ ----- •----- 0.00 ----- -- ------- 10,579.00 0.00 10,579.00 1,090.00 5 Remove and replace driveway $30,525.00 - - - ---- $34,428.35 ---------- ------ --- -- $0.00 ----- - - - --- - ---- - -- $0.00 ----- ----•-- --- -- --- - -- $34,428.35 ---- -._. -- 113% ------------- ---- - - -- -- ($3,903.35) ----------------- approach ----------------------- $55.00 PER SY ------ ------ - - - - -- -- -------- - -- - -- 555.00 ---- - - - - -- -- ------•--• 625.97 0.00 0.00 625.97 -70.97 6 Asphalt pavement fog seal $1,276.00 -- ----- -----•-- -- - - -- $0.00 ---- ----- ------ -- - --- $1,276.00 --- -- ------ --- ---- -- $0.00 ----- --- ---------- - - - --• $1,276.00 ----- ----- 100% ---- ----------- ---- ---- $0.00 ----------------- ......................... $1.10 PER SY -------------- 1,160.00 0.00 1,160.00 0.00 1,160.00 0.00 7 Remove and replace 6 1/2" $51,000.00 $29,472.60 $0.00 $0.00 0.0 ' ------------------------ $29,472.60 58/0 21,5 " °__...._°--°._--_-- $21,527.40 concretestreet -- - --• -- $60.00 PER SY -- - - -- ------------------------------------------------ 850.00 --- 491.21 0.00 0.00 491.21 358.79 8 Removal of asphalt overlay on - -- --- $6,720.00 ...................... $7,504.00 ...................... $0.00 ... .--------------------------------------------------- $0.00 $7,504.00 -- 112% - ---- -- •-- -- -- -- --- - - -- ($784.00) ----------------- existing gutter -- ----- -- - - -- $3.50 PER LF - ----------- --- ---•-- - - - -- ------- -- --- - -- 1,920.00 - ---- --- • -- - -- -- - - - 2,144.00 0.00 0.00 2,144.00_ - 224.00 9 Flowable fill (Bid Purpose Only) - -- $10,000.00 - ---- •---- --- - -- - - -•- $8,102 -00 ...................... $0.00 $0.00 $8,102.00 81% $1,898.00 .... $100.00 PER CY ....................... ............. 100.00 81.02 0.00 0.00 81.02 18.98 10 Project Allowance $50,000.00 $0.00 $0.00 $0.00 $0.00 0% $50,000.00 $50,000.00 PER LS 1.00 0.00 0.00 0.00 0.00 1.00 SUB - TOTALS $744,750.50 $658,943.73 $54,171.00 $0.00 $713,114.73 t 967/. $31,635.78 vry i irvvrk r rvry rHGt Quantum Software Solutions, Inc. Document CONTINUATION PAGE Page 3 of 4 PROJECT: 1216 APPLICATION #: 7 Final City of Owasso Street Repairs DATE OF APPLICATION: 07/09/2013 Payment Application containing Contractor's signature is attached. PERIOD THRU: 07/09!2013 PROJECT #s: 2012/2013 A g H I I C D E F G SCHEDULED COMPLETED WORK STORED TOTAL % AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COM PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) PERIODS (D + E + F) QTY $AMT 11 Type 1 Pavement Repair $47,255.00 $47,255.00 $0.00 $0.00 $47,255.00 100°/ $65.00 PER SY - - - -- -- - - - -- -- -- - ----- - -- 727.00 - . - 727.00 0.00 0.00 727.00 Install concrete valley gutter - - - - -- $19,500.00 -- --- -- $48,180.Q0 - •-- ----- -------- $0.00 ---- ----------$0 -- - $0.00 .........$4• - --- - --- $48,180.00 --- - --- -- 247 ° / $60.00 PER LF - -• - --- --- - 325.00 -- •-•--- 803.00 0.00 0.00 803.00 13 2 Edge Mill -- $19,750.00 -•- .........•• 0.- 0. $O.OQ -- .....$.. ,77 00 ................$ $12,770.00 .00. $0.00 --- ---...$.1 •-- •-- $12,770.00 ----- •- 65 °/ $5;00 PER SY -- --- -- -- - - 3,950.00- --- -- -- - 0.00 2,554.00 0.00 2,554.00 14 Asphalt Pavement Fog Seal -- $fi3OQ1.60 $0.00 $6,001.60 $0.00 $6,001.6Q 100 ° / $1.10 PER SY - -- - - ----- - - - - -- - - -- - 5,456.00 0.00 5,456.00 0.00 5,456.00 15 Type 1 Pavement Repair $1,820.00 $4,888.65 - - $0.00 -- ------------ - ------ $0.00 ----------------- - - -- -- $4,888.65 269% --- ----- - - - -- $65.00 PER SY ------- ---------- -----•-- --- -..- ..-. -- -- 28.00 - ------ -- - --- 75.21 0.00 0.00 75.21 16 Aspahlt Pavement Fog Sea[ -- --- --- $36,825.80 - $0 00 $36,825.80 $0.00 $36,825.80 ___ 100% $1.10 PER SY -- - ---- -- -- ---- - - -- -- 33,478.00 --- 0.00 33,478.00 0.00 33,478.00 17 Type 1 Pavement Repair -- --- ---- $36,725.00 - - ---- -• .725.- 0 - $36,725.00 ------------ - -$ ----• $0.00 --••••.... $0.0 - $Q.00 •........ --6 72 00__ $36,725.00 - _.. 100% -- $65.00 PER SY - --- -- ---- --- - - - - - -- 565.00 - 565.00 0.00 0.00 565.00 1 nstall Concrete Valley Gutter $13,200.00 $23,179.20 $0.00 $0.00 - - - - -- --- -- $23,179.20 176% $60.00 PER SY - -- - -- 220:00 386.32 0.00 0.00 386.32 19 asphalt Pavement Fog Seal $6,457.00 $0.00 $6,457.00 $0.00 $6,457.00 100% $1.10 PER SY - --- -- - -- •--• --- --- -- -- - - 5,870.00 - 0.00 5;870.00 0.00 5,870.00 20 Type 1 Pavement Repair $19,500.00 •... ...... $20,744.10 $0.00 ......- _....$0.00 ....... -- $20,744.10 -..106% $65.00 PER SY 300.00 319.14 0.00 0.00 319.14 SUB- TOTALS $951,784.90 $839,915.68 $116,225.40 $0.00 $956,141.08 100% CONTI N H I I BALANCE R RETAINAGE UATION PAGE Quantum Software Solutions, Inc. Document CONTINUATION PAGE PROJECT: 1216 City of Owasso Street Repairs Payment Application containing Contractor's signature is attached. Page 4 of 4 APPLICATION #: 7 Final DATE OF APPLICATION: 0710912013 PERIOD THRU: 07/09/2013 PROJECT #s: 901919 rm s A B C D E F G H (- SCHEDULED COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE AMOUNT AMOUNT ITEM # WORK DESCRIPTION AMOUNT MATERIALS COMPLETED AND COMP TO (If Variable) PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D + E + F) (C -G) QTY $AMT 21 Install concrete valley gutter $4,320.00 $4,680.00 $0.00 $0.00 $4,680.00 108% ($360.00) ---- -- --- -- $60.00 PER LF ---- ---- -- 72.00 78.00 0.00 0.00 78.00 -6.00 22 2" Edge mill $5,500.00 $0.00 $4, -- - -- $4,333.30 -------------- $0.00.. $O.OQ ___ � $4,333.30 79% _..- - °- -------- - - - - -- $1,1 66.70 --------------- -- - ----- --- ---- $10.00 PER SY - - - - -- -- --- -- - - - - -- ---- ------- - --- --- ............. 550.00 ------ --•-•- 0.00 433.33 0.00 433.33 116.67 23 Asphalt Pavement Fog Seal $15,589.20 $0.00 $15,589.20 $0.00 _ $15,589.20 ___ 100% $0.00 $1.10 PER SY - - - - - -- -- 14,172.00 ............ 0.00 14,172.00 0.00 14,172.00 0.00 24 CO #1 Sandy Loam Topsoil $0.00 $7,200.00 ------ $0.00 $0.00 ......-...$7,. 0.0 -• $7,200.00 -- -- - - - - -- --- -- --- --•---- - ------ ($7,200.00) ----- -- - - -- --------------------------------------------------------------- $50.00 PER CY 0.00 ...... °...... 144.00 0.00 0.00 144.00 - 144.00 25 CO #1 Remove & Replace 4" PCC $0.00 $14,980.00 $0.00 $0.00 $14,980.00 ($14,980.00) w /3" Beddinq $35.00 PER LF --- -- 0.00 428.00 0.00 0.00 428.00 - 428.00 6 C0#1 Sod $0.00 °• $3,166.50 ------ ---- - --- 00 $0.00 - ----------- -- -•- - - $0.00 ----- - --- -- 3- - ------ 6. -- $3,166.50 ----•- -- -- -- •--•- -($3,1 66.5 -------------- - ($3,166.50) -•--------------- $3.00 PER SY -- - -- -- 0.00 1,055.50 0.00 0.00 1,055.50 - 1,055.50 7 1 Raise Meter Can (labor only) $0.00 $3,600.OQ -•--- - $O.OQ ---- --••--- - -$0" 0 $0.00 -- ------ --$3', 0. - -- $3,600.00 -- -- - - - --- - - - - --- $3,6 0.00 -- ($3,600.00) - •----- ---- - -._.. --- - ----- --------- $200. ---- -- PER Each -- - -- ---- --ER-E- h--- --- --•--• 0.00 0.00.......- -- --•... 18.00 18.0 0.00 0.00 18.00 -18.00 CO#2 Fog Seal $70,000.00 $O.QQ $0.00 $0.00 $0.00 0% ---- --• --- -- $70,000.00 $70:000.00 PER Is 1.00 -------• ••-•-- - - -- 0.00 - --- -- -- --- --- -- - - - - -- -- -•-------- ---- --• --- 0.00 ----- --- ---- --- - - - -•- -- --- -- - ----- - -- - - -- 0.00 - •- -.-------- -•- ---- - --- -- -- -•----- - -• -- 0.00 -- ---•----- -- ---•- -- --- -------- •----- -- .. - - --• -- -- - - - - -- -- -- -• --•• 1.00 - ----- -- -- -- -- --- - - - --- ------ ----- -------- -- -- -------------•-- --------------- -- TOTALS $1,047,194.10 $873,542.18 $136,147.90 $0.00 $1,009,690.08 96% $37,504.03 Quantum Software Solutions, Inc. Document M O N N O M O N N O N I d F- W W 1= N 0 . REPAIR AND OVERLAY PROJECT CRACKSEAL AND FOGSEAL The City VWri Ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Police Vehicle Purchase DATE: August 02, 2013 BACKGROUND: The Owasso Police Department has set a goal of continually renewing the patrol vehicle fleet to ensure the ability to respond to emergency calls for service and provide for the public safety needs of the community. In an effort to rotate aged vehicles out of the fleet, the FY 2013 -2014 budget set aside funding for the purchase of three patrol vehicles. The intent of the department is to find vehicles that are on the State Bid. The current State Bid expires at the end of August. It will be beneficial to the department to find vehicles on the current bid as there is potential that the new State Bid will have price increases. STATE BIDDING: Per Owasso city ordinance, the competitive bidding process is not required for the purchase of equipment in excess of $25,000 if a vendor can offer the product for a price that does not exceed the State Bid for the same item. The current State Bid for a Police Tahoe and optional equipment needed is $26,925. Danny Beck Chevrolet has quoted $26,696 for the same Tahoe. This is the same price the department paid to Danny Beck Chevrolet in May 2013 for three Tahoes. This price was originally established through the competitive bidding process. In total, the Owasso Police Department has procured seven Chevrolet Tahoes from Danny Beck Chevrolet. Danny Beck has proven to be a reliable vendor and the Tahoes have proven to be an excellent choice for patrol duty. The department is researching options for two additional patrol vehicles and with approval from the City Council, intends to procure those vehicles at or below the State Bid price. FUNDING: Funding for the vehicles is available within the Public Safety Capital Fund. RECOMMENDATION: Staff recommends approval of the purchase of three patrol vehicles at or below State Bid pricing. The City Wit aut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Interim City Manager SUBJECT: First Bank Building Purchase DATE: August 2, 2013 BACKGROUND: In November of 2001, construction of the current City Hall and Police Headquarters was completed and the building was occupied. At the time of initial occupancy, the Police Department had 42 employees and City Hall staff numbered 20. In total, 62 employees occupied the building. Staffing increases have resulted in significant strain to both City Hall and Police Headquarters, with employees being housed in file rooms, storage rooms, and conference rooms. It is projected that in the next 20 years, staffing for City Hall may reach over 70 and staffing for the Police Department may reach over 130, identifying a need for facility expansion. On March 19, 2012, the Capital Improvements Committee met in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14 to consider a recommendation to the City Council amending the list of projects funded through the Capital Improvements Fund. At the conclusion of their meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to City Council amending the priority determination. On April 17, 2012, the City Council approved Resolution No. 2012 -04, amending the list of projects eligible to receive funding from the Capital Improvements Fund to include, among other projects, funding for a Main Police Station, as recommended by the Capital Improvements Committee. MAIN POLICE STATION: The First Bank Building located at 102 W. 2nd Street is approximately 28,000 square feet and has been appraised for $1,425,000. Original discussions focused, primarily, on acquiring the building for the Main Police Station. As discussions progressed, the idea surfaced that the First Bank building may be better suited for a City Hall than a Police Headquarters. The expense of moving the jail and communications center would be very costly as compared to keeping them in their current location. Additionally, the International Building Code would likely require extensive engineering and structural modifications to the First Bank Building if it were to be used as a Police Headquarters. Police buildings have unique code requirements that traditional office buildings do not have. The progression of the discussions led to a more focused effort to procure the vacant First Bank building for use as City Hall, thus, freeing the space currently housing City Hall for expansion of Police Headquarters. During evaluation of the potential acquisition of the First Bank building, staff determined that an experienced architectural firm was needed to assess whether or not the existing City Hall is suitable for expansion of Police Headquarters and whether the First Bank building is suitable for City Hall. NEEDS ASSESSMENT: On November 6, 2012, City Council approved an Agreement for Architectural Services with Wilson Estes Police Architects for a Needs Assessment Study for City Hall and Police Headquarters. On May 14, 2013, Mr. James Estes with Wilson Estes Architectural Firm presented the Needs Assessment Study to the City Council. In summary, the study acknowledged that expanding our police station into the current City Hall building would be more cost effective than moving the department to a different location. The goal of increasing space for the police department would effectively be realized by moving City Hall and allowing the Police Department to expand into the vacated space. However, the purchase of a building for City Hall was not the listed priority project eligible for funding through the Capital Improvements Fund. Resolution No. 2012 -04 listed Main Police Station as the eligible project. AMENDING THE LISTING OF CAPITAL PROJECTS ELIGIBLE FOR FUNDING: On June 20, 2013, the Capital Improvements Committee held a meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. CIP Committee members discussed the needs assessment study prepared by Wilson Estes Architectural Firm. At the conclusion of their meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council to amend the priority determination of Main Police Station to Main Police Station /City Hall. In accordance with the procedure for amending the priority determination of capital improvement projects, the City Council conducted a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. The Public Hearing was held on Tuesday, July 2, 203 with five people addressing the City Council. On July 16'", City Council approved Resolution No. 2013 -13, amending the Main Police Station Project name to Main Police Station /City Hall. UPCOMING ACTION: On the August 2, 2013 agenda, staff has included an item to allow for additional discussion of the purchase of the First Bank building.