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HomeMy WebLinkAbout2013.08.08_OEDA Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING:Regular DATE:August 8, 2013 TIME:10:00 a.m. PLACE:Owasso City Hall, Lower Level Conference Room 111 N. Main Owasso, Oklahoma Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00p.m. on Tuesday,August 6, 2013. _______________________________________________________ Chelsea M.E. Levo,Economic Development Director _________________________________________________________________________________________ AGENDA 1.Call to Order Dr. Spriggs,Chairman 2.Consideration and appropriate action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. Approval of minutes of the July 11, 2013 regular meeting A. Attachment Approval of claims B. Attachment . Acceptance of the monthly financial reports C Attachment 3.Consideration and appropriate action relating to items removed from the Consent Agenda 4.Report from Economic Development Director Attachment Ms. Levo * Monthly Building Report * Public Works Project Status Report *Business Development Report * Monthly Sales Tax Report 5.Report from OEDA Manager Mr. Lehr OEDA August 8, 2013 Page 2 6.Report from OEDA Trustees 7.New Business (New Business is anyitem of business which could not have been foreseen at thetime of posting of the agenda.) 8.Consideration and appropriate action relating to a request for an executive session for the purpose of discussion a proposal to entice a business to locate in the City of Owasso; such request pursuant to title 25 O.S. § 307-C10. 9. Adjournment MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF MEETING Thursday, July 11, 2013 The Owasso Economic Development Authoritymet in regularsession on Thursday, July 11,2013in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PMon Tuesday, July 9, 2013. CALL TO ORDER& ROLL CALL ITEM 1: Mr. Charneycalled the meeting to order at 10:02AM. PRESENT David Charney, Chairman Gary Akin, Secretary Jeri Moberly, Trustee Dee Sokolosky, Trustee Dirk Thomas, Trustee Bryan Spriggs, Trustee A quorum was declared present. ABSENT Frank Enzbrenner, Vice Chairman ELECTION OF CHAIRMAN ITEM 2: Mr. Sokolosky moved, seconded by Mr. Thomas, to nominate Bryan Spriggs as Chairman. AYE:Charney, Spriggs, Thomas, Sokolosky, Akin, Moberly NAY:None ABSTAIN:None Motion carried 6-0. ELECTION OF VICE CHAIRMAN ITEM 3: Mr. Akin moved, seconded by Ms. Moberly, to nominate Dirk Thomas as Vice Chairman. AYE:Spriggs, Charney, Akin, Moberly, Thomas, Sokolosky NAY:None ABSTAIN:None Motion carried 6-0. ITEM 4:ELECTION OF SECRETARY Mr. Sokolosky moved, seconded by Mr. Thomas, to nominate Gary Akin as Secretary. AYE:Spriggs, Charney, Akin, Sokolosky, Moberly, Thomas NAY:None ABSTAIN:None Motion carried 6-0. July 11, 2013 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ITEM 5: APPROVAL OF THE OEDA CONSENTAGENDA A.Approval of minutes of the May 9, 2013Regular Meeting B.Approval of claims C.Acceptance of the monthly financial report Following discussion, Mr. Thomasmoved to approve the consent agenda,seconded by Ms. Moberly. AYE:Charney,Sokolosky,Spriggs, Moberly, Thomas, Akin NAY:None Motion carried 6-0. ITEM 6:CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 7:CONSIDERATION AND APPROPRIATE ACTION RELATING TO A DRAFT RESOLUTION REGARDING THE DESIGNATION OF THE HOTEL TAX FUND Ms. Levo presentedResolution2013-02regarding the designation of the Hotel Tax Fund. After discussion, Mr. Akin moved, seconded by Mr. Charney to approve the resolution with the following change: THAT: The Hotel Tax Fund Balance be available for use as a potential incentive fund for economic development prospects wishing to relocate or expand making a significant impact to the City of Owasso. AYE:Sokolosky, Spriggs, Thomas, Moberly, Akin, Charney NAY:None Motion carried 6-0. ITEM 8:REPORT FROM ECONOMIC DEVELOPMENT DIRECTOR Mr. Stephenson presented the Monthly Building Report for June. Mr. Stevens presentedthe Public Works Status Report. Ms. Jonespresented the Sales Tax Report. ITEM 9:REPORT FROM OEDA MANAGER No report. REPORT FROM OEDA TRUSTEES ITEM 10: No Report. -2- July 11, 2013 NEW BUSINESS ITEM 11: None. ITEM 12:ADJOURNMENT Dr. Thomasmoved to adjourn the meeting, seconded by Mr. Spriggs. AYE:Charney, Moberly, Sokolosky, Thomas, Spriggs, Akin NAY:None Motion carried 6-0. At 11:04AM, the meeting adjourned. ____________________________ Ashley Hickman, Minute Clerk -3- TO:THE HONORABLE CHAIRMAN AND TRUSTEES OWASSO ECONOMIC DEVELOPMENTAUTHORITY FROM:CHELSEA M.E. HARKINS ECONOMIC DEVELOPMENT DIRECTOR SUBJECT:CLAIMS, OEDA August 8, 2013 DATE: No Claims for July2013. PROJECT STATUS REPORT City of Owasso Public Works Department August 6, 2013 E. 106TH Street North and Garnett Road Intersection Improvement Project Funding for the construction of this project is a result of a “matching grant”; 80% - ODOT funding and 20% City funding. ODOT awardedconstruction contract to Paragon Contractors in the amount of - $1,952,952. A Public Meeting was held on June 27, 2013, with representatives from PSA - Dewberry, ODOT and the contractor constructing the improvements on hand to reviewthe intersection improvements and to provide a preview of the construction schedule. The meeting was well receivedwith approximately 30 citizensin attendance. Those attending were afforded the opportunity to ask questions related to the project and view construction plans. -Construction started onJuly 8, 2013with final completion expected in January 2014. -The contractor is currently relocating the City water line and planning for the relocation of the rural water line. Santa Fe Lift Station and ForceMainImprovements February 2010, City Council awarded an engineering agreement in the amount - of $145,874 to Greely and Hansen Engineering. November 2011, OPWA Trustees awarded a construction contract to W.N. - Couch in the amount of $2,636,700. The projectis in the final stages of completion. The engineer of record will be - reviewing thefinal punch list toensure all items have been addressed. If so, Greeley and Hansen will approve the project and prepare a completion report. Three Lakes Stormwater Channel Improvements Project includes widening and shaping ofthenorth/south channeleastof US - Hwy 169, from to 83rdStreet North southward to the end of the existing concrete channel. The engineering design is being performed by the City of Owasso’s Engineering - Division. Currently, the design is 100% complete. In April 2012, AT&Tmobilized and completed the relocation of their utility. - December 2012, Council awarded a construction contract to Tri-Star - Construction in the amount of $623,882. Sanitary sewerhasbeenrelocated to thewest side of the channel. - Approximately 1,400 ft of concrete footing and blocks have been installed as - well as620 linear ft of concrete mat. Currently,the project is85% complete with anticipated completion in mid August. E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue In October 2010, the City received notice that INCOG selected the project to - receive federal funding in the amount of $2,090,000 for engineering, right-of-way and utility relocation costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In October 2011, the City received notice that INCOG selected the project to - receive federal funding in the amount of $3,470,000 for construction and administration costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In February 2012, ODOT officials informed City staff of funds available in the - Federal Surface Transportation Fund for the planning phase of E. 76Street North th Widening Project. In March,INCOG presentedthis project to itsmembers for consideration to - receive funding in2012 for the engineering design.Project was approvedby the Technical Advisory and Transportation Policy Committees. In April 2012, the project was approved byINCOG Board of Directors - Engineering Consultant interviews wereheld on January 16, 2013. - Engineering agreement for Poe & Associates, Inc. of Tulsa, Oklahoma and - funding agreement wasapproved at the May 7th, 2013, Council Meeting. Engineering design is underwayThe engineering design is schedule to be -. complete by late spring 2014. Ranch Creek Sanitary Sewer Improvements May 2012, City Council awarded an engineering agreement in the amount of - $175,000 to KelloggEngineeringINC. Engineering design is approximately 40% completewith final design expectedin - July 2013. Finalplansare being reviewed by staff and will be sent to ODEQfor review and - approvalin June2013. As part of an OWRB requirement, aPublic Hearing over the environmental - document washeld on June 13, 2013 at the Owasso Librarywith approximately 10 citizens in attendance. City staff as well as representatives from Blackshare Environmental Solutions and Kellogg Engineering Inc. wasavailable to answer citizen questions regarding any environmental concerns.Brian Kellogg of Kellogg Engineering presented the engineering drafts of the proposed interceptor alignment for review by meeting attendees. Plans and alignment have been revised to comply with property owner’s - request. Plans and specifications will be submitted to ODEQ in August. - Bid advertisement is expected to occur in September2013 with construction - scheduled to commence by December2013. Garnett Widening (from E. 96Street North to E. 106Street North) thth In November 2012, Council approved an engineering agreement with Dewberry - in the amount of $345,600. The Conceptual Design is completewith final design now scheduled for - completion in January 2014. A Public Meeting for the Garnett Wideningprojectwas held June 27, 2013with - City staff and representatives from PSA Dewberrybeingpresent to receive citizen comments regarding the design.Those attending were afforded the opportunity to ask questions related to the project and view conceptual plans.The meeting was well attended with nearly 30 citizens in attendance. The Conceptual Design is complete with final design now scheduled for - completion in January 2014. N 129E Ave, E 96St N & Service Rd Widening, Drainage, Water,Sanitary thth Sewer Improvements Concrete placement along N129E Aveis complete. ROW restoration is -th ongoingand should be complete within the next 5-7 days.In addition, traffic signal work continuesand is expected to be complete by the end of this month. E 96St. N.is approximately 45% percent complete, with milling and excavation -th of the southern-most lanes now in progress.Substantial completion of E96St N th is expected by October 8. th Highway 75 and 116StreetOverpass Improvements th The Bridge Beams are now in place.Concrete placement on the bridge deck is - in progressand asphalt placement on the on and off ramps is also in progress. The contractor is on pace to complete this project mid to late August. - Original Town Sewer Line Improvements Sanitarysewer project is funded in the FY 2012-2013 Wastewater Collection - Operating Budget. As a result of inverse slope, several sections ofthegravity sewer line are in need - of replacement. The estimated cost for such improvements is$200,000. Plans have been submitted to ODEQ for review. Bid advertisement will occur - once ODEQ has approved the permit to construct. Hale Acres offsite Sanitary Sewer Line Improvements Sanitary sewer project is funded in the FY 2012-2013 Wastewater Collection - Operating Budget. Asa result of inadequate slope, the offsite Hale Acres gravity sewer line is need - of replacement. The estimated cost for such improvements is $270,000. Plans have been submitted to ODEQ for review.Bid advertisement will occur - once ODEQ has approved the permit to construct. CDBG Sidewalk Project The Preconstruction Conference was held on July 29, 2013.Work is scheduled to - commence on August 14with scheduled completion by November 2013. th TO:THE HONORABLE CHAIR AND TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: CHELSEA M.E. HARKINS DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT:DIRECTOR’S REPORT DATE: August 8, 2013 RETAIL & SERVICE DEVELOPMENT UPDATE Street N and 129E Avenue. Sam’s Club continuesconstruction at the NE Corner of 96 thth HEALTH CARE UPDATE Senior Suites, afull service nursing facility continues constructionon land to the south of the St. John Owasso medical campus.They could open in September. A memory center is planned for the Bailey Medical Campus. Details are not known, but staff will conduct a predevelopment meeting soon. EDUCATION UPDATE The Tulsa Tech Campus in Owasso will open for classes this month.