HomeMy WebLinkAbout2013.08.13_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL, OPWA, AND OPGA
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 6:00 PM on Friday, August 9, 2013.
Sherry Bishop, City Clerk
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
August 13, 2013
6:00 p.m.
Old Central Building
109 N. Birch
RECEIVED
AUG 0 ~ 2013
City Clerk's Office
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Discussion Relating to the City Manager Hiring Process
Michele Dempster
3. Discussion Relating to Operational Items
Mr. Lehr
Attachment #3
A. 2014 Street Rehabilitation Priorities
B. Villas at Stonebridge - Acceptance of Streets
C. Sam's Infrastructure Project Cost Update
4
Discussion Relating to City Manager Items
Mr. Lehr
Attachment #4
A. Ranch Creek Project Update and OWRB Financing
B. Former First Bank Building (76th and Main) Purchase
C. Golf Car Purchase
D. Sales Tax Reports
5.
6.
7.
8.
Discussion Relating to Financial Disclosure Policy
This item was requested by Councilor Charlie Brown.
Discussion Relating to Citizens Wishing to Address Council
Report from City Councilors
Adjournment
The City Without Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: FY 2013-2014 Street Rehabilitation Program
Proposed Project Listing
DATE: August 9, 2013
BACKGROUND:
Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and/or
resurface residential and non-residential roadways. Street rehabilitation sites are evaluated and
selected based on a comprehensive assessment of roadway conditions. The selection process is
aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and
minimizing future maintenance costs while enhancing overall roadway driving conditions and
public safety.
As in previous years, the City of Owasso desires to further maximize cost savings by partnering
with Tulsa County to complete various asphalt overlay portions of the rehabilitation project. A
formal request, via an Interlocal Agreement, for the use of County labor and equipment for
roadway segments receiving a 2" asphalt overlay will be submitted for City Council
consideration and appropriate action subsequent to approval of the FY 2013-2014 rehabilitation
priorities.
PRIORITY STREET REPAIRS/MAINTENANCE IDENTIFIED:
In July 2013, the Public Works staff completed an update to the city's street inventory. The data
collected for the model was adjusted to reflect changes in segment conditions and a new
priority listing was generated. A map depicting the location of the proposed priority sites is
attached for review. The anticipated cost for the proposed street rehabilitation priorities is
approximately $1,006,000 which includes 7% contingency funding.
PROJECT FUNDING:
Funding for this project in the amount of $1 million is proposed in the FY 2013-2014 Capital
Improvements Fund budget.
PROPOSED ACTION:
This item will be placed on the August 13, 2013, City Council Work Session agenda for discussion.
Upon City Council approval of the FY 2013-2014 Street Rehabilitation Priority Projects, the Public
Work's Engineering Division will proceed to complete bid documents for the Street Repair and
Fog Seal projects. Staff anticipates this project could be advertised in November, awarded in
December, and completed by June 2014.
ATTACHMENTS:
A. Recommended FY 2013-2014 Street Repair Location Map
B. Priority Site List
C. Preventive Maintenance Guidelines and Options
PREVENTIVE MAINTENANCE GUIDELINES AND OPTIONS
Preventive Maintenance Types
Pavement maintenance services are provided under two programs designed to preserve and
repair roadways:
1. Preventive Maintenance, which includes
o Fog Seal
o Crack Seal
o Micropave/Slurry Seal
o Resurfacing/Overlay
2. Pavement Reconstruction
Preventive Maintenance
Preventive maintenance, if performed before the road begins to break up, is the most cost-
effective of the two programs. Its purpose is to extend the life of the road and to keep it looking
and riding, as much as possible, in like-new condition. The work performed under a preventive
maintenance program could include fog sealing, micropave/slurry sealing, and
resurfacing/overlay. The purpose of any type of preventive maintenance is to stop water from
seeping into the roadway material, which causes early break-up of the road surface. The useful
life of roadways can be extended from 20 to as much as 100 years if, on a regularly scheduled
basis, small breaks are fixed and a seal coat or resurfacing is performed before severe damage
occurs. This is the reason why maintenance work is sometimes performed on streets that appear
to be in good addition.
Fog Sealing - A method of applying an asphalt emulsion to an existing pavement
surface to improve sealing or waterproofing and prevent further stone loss by holding the
aggregate in place. Typically, this method is recommended once the pavement life
has reached five to seven years. By performing such maintenance, the pavement life is
expected to be extended by five years.
Crack Sealing - A method of applying a long lasting, resilient sealant in cracks and joints
which is flexible and expandable in varying and extreme pavement temperatures. The
sealant will prevent the invasion of surface water between the layers of asphalt and sub-
grade rock, thus preventing premature failures, deterioration, and potholes. By
performing such maintenance, the pavement life is expected to be extended by three
to five years.
Micropave - Application of a mixture of fine aggregate with asphalt emulsion.
Micropave is utilized on streets with higher traffic volumes. Depending on the traffic
volume, this method is recommended once the pavement life has reached five to eight
years. By performing such maintenance, the pavement is expected to be extended for
an additional 10 years.
Resurface/Overlay - Asphalt overlay is a road-resurfacing method where a lift of asphalt
is placed on top of the existing roadway surface. Asphalt overlays are designed to
extend the life of a road's driving surface and keep roads in good condition by
preventing potholes and preserving the underlying road bed structure. With preventive
maintenance measures in place, the pavement life is expected to be extended for an
additional 15-20 years.
Pavement Reconstruction
When the condition of a roadway reaches the point where preventive maintenance is no longer
cost-effective, the entire roadway must be removed and replaced.
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FY 2013-14 Pavement Repair Project
STREET
FROM
W 6th ST N
ATLANTA
W 7TH ST N
ATLANTA
E 7TH ST N
MAIN ST
E7 TH ST N
ASH ST
ASH ST
W9T"STN
W 11TH ST N
E 16TH ST N
E 16TH ST N
DOGWOOD
E 19TH ST N
E 19TH ST N
E 19TH ST N
E 19TH ST N
E 109TH ST N
N 110TH E AVE
N 110TH E AV E
E 110TH ST N
E 110TH ST N
E 110TH ST N
N 108TH E AVE
N 108TH E AV E
E 109TH PL N
OWASSO EXPY E
OWASSO EXPY E
E6T"STN
ATLANTA
ATLANTA
CEDAR ST
DOGWOOD
E 16TH ST N
BIRCH ST
CEDAR ST
DOGWOOD
ELM ST
GARNETT RD
E 109TH ST N
E 109TH PL N
N 108TH E AVE
N 108TH E AV E
N 110TH E AVE
E 110TH ST N
E 109TH PL N
N 108TH E AV E
E 106TH ST N
E 103RD ST N
TO SUBDIVISION
MAIN ST
RAYOLA
MAIN ST
RAYOLA
ASH ST
RAYWOOD II
BIRCH ST
RAYWOOD II
E 7TH ST N
RAYWOOD II
MAIN ST
SHERRIL ESTATES
MAIN ST
SHERRIL ESTATES
DOGWOOD
ATOR HEIGHTS III
ELM ST
ATOR HEIGHTS III
CUL-DE-SAC
ATOR HEIGHTS III
CEDAR ST
ATOR HEIGHTS III
DOGWOOD
ATOR HEIGHTS III
ELM ST
ATOR HEIGHTS III
GARNETT RD
ATOR HEIGHTS III
N 110TH E AVE
MEADOWCREST
E 109TH PL N
MEADOWCREST
E 110TH ST N
MEADOWCREST
END
MEADOWCREST
N 110TH E AVE
MEADOWCREST
CUL-DE-SAC
MEADOWCREST
E 109TH PL N
MEADOWCREST
END
MEADOWCREST
N 110TH E AVE
MEADOWCREST
E 103RD ST N
RURAL
E 99TH ST N
RURAL
REPAIR TYPE
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
BASE REPAIR, OVERLAY
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
CRACK SEAL, FOG SEAL
BASE REPAIR OVERLAY
BASE REPAIR OVERLAY
76th- ST N
Aok
Aww~
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OT City wit7out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Acceptance of Streets
Villas at Stonebridge
DATE: August 9, 2013
BACKGROUND:
The subject residential development is located on the south side of E 761h St N between N 129th E
Ave and N 145 E Ave. In September 2009, construction of the streets, sanitary sewer, and
stormwater drainage system commenced and the infrastructure was completed in May 2012.
The City of Owasso construction standards for streets are detailed and list multiple criteria for
preparation and installation of asphalt and/or concrete. With the exception of meeting the
subgrade plasticity index, the streets constructed in the Villas of Stonebridge met or exceed
construction specifications.
The Plasticity Index is the numerical difference between the liquid limit and the plastic limit for a
particular material and indicates the magnitude of the range of moisture content over which
the soil remains plastic. It is a measure of the cohesive qualities of the binder resulting from the
clay content. Also, it gives some indication of the amount of swelling and shrinkage that will
result in the wetting and drying of the material. If some soils do not have sufficient mechanical
interlock, they require amounts of cohesive materials to give a satisfactory performance.
In accordance with the City of Owasso construction standards, the subgrade material shall be
modified to produce a plasticity of 10 or less. In June 2011, multiple soil samples within the
development were analyzed with plasticity index ranging from 11 to 18. In addition, City staff
requested additional subgrade testing in October 2012 with plasticity index ranging from 10 to
23. As a result, City staff and the developer, Sooner Traditions, have met on several occasions to
discuss these findings and determine a proper course of action.
THIRD PARTY OPINION:
In the fall of 2012, City staff and Gene Daniel, a specialist in concrete paving for over 30 years,
met onsite to observe the road construction and obtain a third party opinion. Based on his
observation, Mr. Daniel's professional opinion was the concrete road would last its expected life.
Mr. Daniel did not have a concern with the plasticity index.
In July 2013, Sooner Traditions hired Standard Testing to provide observation services as a third
party for project. Standard Testing documented the current conditions by way of pictures, notes,
reports and sketches. Their report is included as Exhibit "C".
In August 2013, City staff requested a written report from Mr. Daniel providing his professional
opinion concerning the integrity of the concrete roadway within the Villas of Stonebridge
subdivision (see Attachment B). Within the report, Mr. Daniels, as mentioned above, does not
believe the Plasticity Index greater than 10 will necessarily cause a measurable decrease in the
expected life of this pavement. However, Mr. Daniels does have a concern with a frozen
expansion joint in the northbound traffic lane, approximately 286 feet south of the accelerating
lane of E 76+" street. As a result, this particular issue would be addressed during the maintenance
period, if necessary.
ROADWAY MAINTENANCE AGREEMENT:
Following a thorough review of the third party findings and additional discussions with the project
developer, City staff agreed to propose a roadway maintenance agreement in lieu of the two-
year maintenance bond as required in the City's construction standards for Council review and
consideration. The highlights of the agreement include:
• Sooner Traditions will create a maintenance fund by producing a Letter of Credit in the
amount of two-hundred fifty thousand dollars ($250,000);
• The maintenance agreement shall have a term of five years;
• Routine inspection of the roadway by City of Owasso and Standard Testing throughout
the term of the agreement.
PROPOSED ACTION:
Staff intends to present this item at the August 20, 2013, Council meeting for consideration and
appropriate action.
ATTACHMENT:
A. Roadway Maintenance Agreement
B. Mr. Gene Daniels Report
C. Cost Estimate - Full Concrete Replacement, if needed
ATTACHMENT A
ROADWAY MAINTENANCE AGREEMENT
This Roadway Maintenance Agreement ("Agreement") is entered into this day of
August 2013 by and between Sooner Traditions, L.L.C., an Oklahoma limited liability company
(``Sooner"); Hunter Miller ("Miller") and the City of Owasso, Tulsa County, Oklahoma
("Owasso").
RECITALS
WHEREAS Sooner Traditions is developing a residential community in Owasso known
as the Villas at Stonebridge in the Northwest Quarter of Section Thirty-Three (33), Township
Twenty-One (21) North, Range Fourteen (14) East of the Indian Meridian, Tulsa County,
Oklahoma according to the Final Plat recorded as Document Number 6427 on May 26, 2012 in
the Tulsa County Clerk's Office and being more particular described on Exhibit "A" attached
hereto and incorporated herein by reference ("Villas at Stonebridge").
WHEREAS the Villas at Stonebridge contains a public roadway named North 132"d East
Avenue ("Roadway") and being more particularly described and depicted in Exhibit "B"
attached hereto and incorporated herein by reference.
WHEREAS to ensure the integrity and condition of the Roadway is maintained during a
limited five year period, Owasso has asked Sooner to create a maintenance fiend capable of
paying the sum of Two-Hundred Fifty Thousand Dollars ($250,000) ("Maintenance Fund") to be
used to repair and/or replace the Roadway or any portion of the Roadway.
WHEREAS Sooner has agreed to create the Maintenance Fund to be used for the
purposes stated and agreed to herein.
WHEREAS upon the acceptance of all City of Owasso public infrastructure by City
Council, Owasso has agreed to issue all permits necessary to allow Sooner to commence
construction of all residential, common area, and other related structures for the complete and
full development of the Villas at Stonebridge, including but not limited to, all roadway, building
and construction permits and all completion and occupancy permits..
NOW THEREFORE, in consideration of the foregoing and the mutual covenants set
forth herein and for other good and valuable consideration the adequacy and sufficiency of which
are hereby acknowledged, the parties hereby agree as follows:
COVENANTS
1. CREATION OF THE MAINTENANCE FUND. Simultaneously with the
execution of this Agreement, Sooner and its principal, Hunter Miller, shall cause the creation of
the Maintenance Fund by causing a Letter of Credit in the amount of two-hundred fifty thousand
dollars ($250,000) to issue payable to Owasso upon the occurrence of a Trigger Event in
accordance with Paragraphs 7 and 8 herein below. The Letter- of Credit shall issue from
Republic Batik & Trust. The maximum value of the Maintenance Fund shall be $250,000.
Neither Sooner nor Huuiter Miller will not have any obligation to replenish the Maintenance
Fund in the event there is a partial or full withdrawal from the Maintenance Fund.
Roadway Maintenance Agreement
Page 1 of 1
2. INSPECTION TO DETERMINE CURRENT OF ROADWAY. Upon
the execution of this Agreement, Sooner and Owasso will cause: Standard Testing and
Engineering Company ("Standard Testing"), to inspect the Roadway and provide a written report
discussing the findings of its inspection ("Standard Testing Report"). The Standard Testing
Report shall be attached to this Agreement upon receipt as Exhibit "C" and shall be incorporated
herein and made a part hereto. The Standard Testing Report, when read in its entirety, shall be
deemed to be the current condition of the Roadway as of the date of this Agreement ("Current
Condition of the Roadway").
3. FUTURE INSPECTION OF THE ROADWAY. Owasso and Standard Testing
have permission to inspect the Roadway from time to time. In the event the Roadway or ally
portion thereof, after inspection, appears to have materially changed in its condition ("Material
Change") from the Current Condition of the Roadway, Owasso shall notify Sooner in writing
about the Material Change and provide Sooner with a written report prepared by Standard
Testing ("Report of Material Change"). The Report of Material Change shall at a minimum
include (i) the location on the Roadway of the Material Change, (ii) a detailed description of the
Material Change, (iii) a detailed explanation as to why the Material Change is encompassed
within the meaning of "Material Change in Condition of the Roadway" as that term is defined in
Paragraph 4 below herein; and (iv) proposed remedial solutions to repair and/or replace the
Material Change.
4. MATERIAL CHANGE IN CONDITION OF THE ROADWAY. The
term "Material Change in the Condition of the Roadway" shall mean (i) a change in the Current
Condition of the Roadway that causes a material negative effect to the structural integrity of the
Roadway; and (ii) the change is not a change (a) that occurs from the age of the Roadway; or (b)
that occurs from any natural disaster, act of god or weather related event or any vandalism,
destruction or damage to the Roadway by a party other than Sooner. .
5. OPPORTUNITY TO CURE. In the event there is a Material Change in
the Condition of the Roadway, Sooner shall have the opportunity to cure the Material Change in
the Condition of the Roadway by performing the remedial services recommended in the Report
of Material Change or as otherwise agreed by the parties in writing (collectively "The Work").
If Sooner or Miller elect to cure the Material Change in the Condition of the Roadway, it shall
notify Owasso in writing of its intent to cure ("Notice of Intent to Cure") and shall commence
the work to cure the Material Change in the Condition of the Roadway within thirty (30)
Business Days of the Determination of a Material Change in Condition of the Roadway.
6. TRIGGER EVENT. In the event Sooner or Miller fails to deliver the Notice of
Intent to Cure to Owasso and commence The Work within the time required in Paragraph 6
above, such failure shall constitute a Trigger Event.
7. RIGHTS OF OWASSO UPON THE OCCURRENCE OF A TRIGGER
EVENT. Upon the occurrence of a Trigger Event, Owasso may make written demand
("Notice of Trigger Event") for payment from the Maintenance Fund. The Notice of Trigger
Event shall be delivered to Sooner or Miller and Republic Bank & Trust in the mariner set forth
in Paragraph 22 below and shall contain (i) the dollar amount Owasso seeks to receive from the
Roadway Maintenance Agreement
Page 2 of 2
Maintenance Fund; and (ii) the supporting bid from the third party contractor whom Owasso has
hired to perform The Work. Within 5 Business Days of receipt of the Notice of Trigger Event,
Sooner or Miller shall either pay directly to Owasso the sum stated in the Notice of Trigger
Event, or, if no action is taken by Sooner or Miller, then Republic Bank & Trust shall find the
Letter of Credit in the exact amount contained within the Notice of Trigger Event and deliver the
proceeds to Owasso without firrther notice or consent to or from Sooner or Miller.
8. TERMINATION OF THE MAINTENANCE FUND. The Maintenance
Fund shall terminate upon the earlier of (i) the frill depletion of the Maintenance Fund; or (ii) the
Expiration Date of this Agreement; or (iii) the early termination of this Agreement.
9. TERM OF AGREEMENT. This Agreement shall have a term commencing on
August 20, 2013 and ending on August 20, 2018 ("Expiration Date"). Upon the Expiration Date,
the parties shall be released of (i) all performance and other obligations contained in this
Agreement; (ii) all claims which arose or could have arisen from this Agreement; and (iii) all
claims which arose or could have arose from the Roadway and any services performed by either
party on the Roadway. At the time of the Expiration Date, this Agreement shall become null and
void and shall no longer have any force or affect against or upon the parties.
10. EARLY TERMINATION. This Agreement shall terminate ("Early
Termination") prior to the Expiration Date upon the occurrence of one of the following (i) the
full depletion of the Maintenance Fund; or (ii) upon the written agreement of the parties. In the
event of Early Termination, the parties shall be released of (i) all performance and other
obligations contained in this Agreement; (ii) all claims which arose or could have arisen from
this Agreement; and (iii) all claims which arose or could have arose from the Roadway and any
services performed by either party on the Roadway. At the time of Early Termination, this
Agreement shall become null and void and shall no longer have any force or affect against or
upon the parties.
11. ISSUANCE OF PERMITS. Upon the approval of all City of Owasso public
infrastructure by City Council, Owasso shall cause the issuance of all permits to Sooner or Miller
necessary to commence the construction of all residential, common area and other related
structures and infrastructures for the complete and full development of the Villas at Stonebridge.
Further, to the extent any certificates of completion or occupancy and/or permits are currently
being withheld related to any structure, roadway or improvement currently built in the Villas of
Stonebridge, Owasso shall cause the release of such certificates and/or permits simultaneously
with the execution of this Agreement by all parties.
12. RIGHT TO CONDUCT REMEDIAL WORK. Upon execution of this
Agreement, Sooner or Miller shall have the right, at their own expense, to perform any and all
work, which in its discretion, would cease and/or prevent any material or cosmetic change
currently appearing or occurring on the Roadway. Owasso shall allow this work to occur
unfettered and shall have the right to approve or reject the repairs or replacements at Sooner's or
Miller's expense.
Roadway Maintenance Agreement
Page 3 of 3
GENERAL CONDITIONS
13. ASSIGNMENT. Neither party shall have the right to assign any of their
rights or delegate any of their duties, responsibilities or obligations arising under this Agreement,
in whole or in part, by operation of law or otherwise, without the prior written consent of the
other party. .
14. BINDING AFFECT. This Agreement shall inure to the benefit of, and shall be
binding upon, the Parties and their respective successors and permitted assigns. This Agreement
shall not confer any rights or remedies upon any person or entity other than the Parties and their
respective successors and permitted assigns.
15. HEADINGS. The section headings contained in this Agreement are for reference
and convenience only and shall not in any way affect the meaning or interpretation of this
Agreement.
16. CONSTRUCTION. In the event an ambiguity or question of intent or
interpretation arises, this Agreement shall be construed as if drafted jointly by the Parties, and no
presumption or burden of proof shall arise favoring or disfavoring either party by virtue of the
authorship of any of the provisions of this Agreement.
17. GOVERNING LAW; VENUE; .IURISDICTION. The Parties agree that
this Agreement shall be interpreted and enforced under the laws of the State of Oklahoma,
excluding any choice of law rules, which may direct the application of laws of any other
jurisdiction. The Parties further agree that any dispute arising out of this Agreement shall be
decided by either a state or federal court in Rogers County, Oklahoma. The Parties agree to
submit to the jurisdiction of those courts and agree that service of process by certified mail,
return receipt requested, shall be sufficient to confer those courts with in personanr jurisdiction.
18. SEVERABILITY. This Agreement, to the greatest extent possible, shall be
construed so as to give validity to all of the provisions contained in this Agreement. Any
provisions of this Agreement found to be invalid, illegal, unenforceable or otherwise prohibited
by law shall be ineffective to the extent of that provision without invalidating any other part of
this Agreement.
19. ENTIRE AGREEMENT. This Agreement sets forth the entire agreement and
understanding of the Parties with respect to the subject matter of this Agreement and supersedes
any and all prior agreements, arrangements and understandings, whether oral or written, of this
Agreement between the Parties, relating to the subject matter of this Agreement.
20. MODIFICATION. This Agreement may be amended, modified or superseded
only by a written instrument executed by the Parties.
21. NOTICES. All notices required or permitted under this Agreement shall be in
writing and shall be deemed to be received by the party entitled to the notice: (i) three (3)
Business Days after the notice is deposited, with all freight or other charges prepaid, with a
recognized carrier of overnight packages; (ii) five (5) Business Days after the notice is mailed by
Roadway Maintenance Agreement
Page 4 of 4
registered or certified mail with postage prepaid; or (iii) on the same day the notice is sent by
facsimile with the receipt of a confirmation of the transmission, and the notice being addressed
as follows, or to such other address as may be designated from time to time by one party to the
other in a written notice given in a like manner:
If to Sooner, to:
If to the City of Owasso, to:
Sooner Traditions, LLC
C/O Hunter Miller, Manager
2221 West Lindsey, Suite 201
Norman, Oklahoma 73069
405-307-9908 - Telephone
405-307-9941 -Facsimile
With copy to:
Armando Rosell, Esquire
Mulinix Ogden Hall & Ludlam,
PLLC
3030 Oklahoma Tower
210 Park Avenue
Oklahoma City, Oklahoma 73102
405-232-3800 - Telephone
405-232-8999 - Facsimile
rosell c,lawokc.com
With copy to:
Julie Trout Lombardi
City Attorney/General Counsel City of
Owasso
111 North. Main Street
P.O. Box 180
Owasso, Oklahoma 74055
918-3761511 - Telephone
918-376-1599 - Facsimile
ilombardi&cityofowasso.com
22. PREVAILING PARTY. In the event any dispute between the Parties results
in litigation to enforce this Agreement, the prevailing party in the litigation shall be entitled, in
addition to all other remedies provided under this Agreement or by law, to recover from the
non-prevailing party any and all costs and expenses, including without limitation, reasonable
attorney's fees, related to, associated with or arising from the litigation.
23. MULTIPLE COUNTERPARTS. This Agreement may be executed in one or
more identical counterparts, each of which for all purposes shall be deemed an original, and all
of which collectively shall constitute one complete agreement.
24. BUSINESS DAYS. The term "Business Days" shall mean all days of week
excluding Saturdays and Sundays and all legal holidays.
[SIGNATURE PAGE TO FOLLOW]
Roadway Maintenance Agreement
Page 5 of 5
IN WITNESS WHEREOF, the parties hereto have set their hands effective as of the
19"' day of June 2013.
SOONER TRADITIONS, L.L.C.,
Oklahoma limited liability company
an THE CITY OF OWASSO
BY:
BY:
HUNTER MILLER, MANAGER DOUG BONEBRAKE, MAYOR
HUNTER MILLER, Individually
Roadway Maintenance Agreement
Page 6 of 6
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TULSA OFFICE EXHIBIT 11C11
10816 E. Newton St., Suite 110 - Tulsa, OK 74:
(918) 439-9539 • (800) 725-4592 • (918) 437-085 rx -
July 12, 2013
SUBJECT: Observation Services for Roadway Conditions at the Villas of Stonebrdige
Project in Owasso, Oldahoma
To whom it may concern:
Andrew Towles with Sooner Traditions has contracted us to provide observation services as a
third party for the Villas of Stonebridge project in Owasso, OK. The purpose of our services is to
document the current condition of the concrete driving lanes of the project. We have documented
the conditions by way of pictures, notes, reports and sketches. In five years' time we will return
to the jobsite to assess and compare the condition then to our findings from this week.
Brief description of current condition is as follows:
The majority of the cracks in the concrete run down the middle of the pavement North and South.
There are cracks in the two East/West paved portions; cracks are in approximately the middle.
No cracks were observed in the radius at the South end of the project.
All current cracks in the concrete have been sealed.
No crowning or unplanned sloping of the concrete paving is apparent.
Aside from the cracks, there were no other visible deteriorations of the concrete.
Some portions of the paving have been sawcut. The contractor has scheduled them to be cleaned,
grouted and sealed. This will be documented once performed.
LIMITATIONS
It is our intention to perform our services in a manner consistent with the level of care and skill
ordinarily exercised by firms of our type practicing in the same locality under similar conditions.
However, we do not undertake the guarantee of construction nor do we relieve the contractor of
his primary responsibility to produce a completed project conforming to the project plans and
specifications or for repairing defects, deficiencies or omissions regardless of when they are
found. No warranty is express or implied.
We appreciate the opportunity to work with you on this project. If you have any questions
regarding the work discussed above or the test results attached, please contact our Tulsa office.
Respectfully submitted,
902 Trails West Loop
202 SE "1" Ave
3400 N Lincoln Blvd
Enid, OK 73703-6336
Lawton, OK 73501-2481
Oklahoma City, OK 73105-5493
(580) 237-3130
(580) 353-0872
(405) 528-0541
(800) 725-3130
(800) 725-0872
(800) 725-0541
(580) 237-3211 FAX
(580) 353-1263 FAX
(405) 528-0559 FAX
STANDARD TESTING AND ENGINEERING COMPANY
I' rick I helly
Tulsa Branch Manager
File #
Copyright 2013 STEC
Pace 1 of 1
July 12, 2013
ATTACHMENTB
D- Gene anief
Consulting Engineer
1902 Oak Ridge Drive
Claremore, OK 74017
August 8 cc DDearing@CitvOfC)wasso.com
2013
Attn: Mr. Dwayne Henderson
City Engineer
City of Owasso, Oklahoma
dhenderson cuCityOfOwasso.com
Owasso, Oklahoma
RE: Street for Villas at Stonebridge
City of Owasso
Dear Dwayne,
Ph.. (91.8) 283-1856
Fax (918) 283-1856
rc_ztz.,, 2 (i)skglobal_r~ek
In accordance with your request I have examined the pavement at the Villas at
Stonebridge, City of Owasso, plus soil. and concrete information related to this concrete
pavement. It is my understanding that because of a subgrade soil modification not.
reaching City of Owasso standards and because of some cracking of the in place
concrete, there is concern about the life of the concrete paving, particularly the short term
life.
I first viewed this pavement on November 11 2012. My next viewing took place on
August 6, 2013, some nine (9) months later. Based on a review of concrete cylinder test
reports furnished by your office it appears that the last of the concrete paving was
completed in January, 2012. The concrete appears to have now been in place a minimum
of 19 months and over two summer seasons.
The basic paving section was to be a 6 inch thick 4000 psi concrete. The subgrade was to
consist of 8 inches of treated and compacted subgrade with a Plasticity Index (PI) of less
than ten (10) and compacted to not less than 95% of Standard Density.
I have viewed these issues as two different and separate problems because they are
unrelated with regard to cause and the expected life expectancy of the pavement, except
as they may strengthen or weaken one another. First the cracking issue is very straight
forward. Much of the single lane pavement (17.5 ft b/b of curb) does not have a
centerline joint. While the pavement wasp] aced as three separate units (curb, paving,
curb) and transverse joints at approximately 12 feet the paving lane acted as though it
was 17.5 ft wide, not 13.5 ft. Nothing was done to prevent the curb and gutter sections
from bonding to the paving. The pavement then acted as a 17.5 foot wide placement and
needed a centerline joint. Note that all cracks are along the pavement centerline. There
G
are not other cracks except at one expansion joint in the eastern (Northbound lane). The
actual working dimension of each basic slab where cracking has occurred is 17.5 ft x 12
It, which is an unacceptable ratio. Hence the cracks. Note that there are areas that have a
centerline joint and these areas are crack free. Note that the length to width ratio of
parkin; lot slabs approach 1:1 and there are no cracks in the parking areas. Note that the
E-W slab, added by this project, to 76°i St. does not have cracks. This is because it is
only 12 to 13 ft wide providing an acceptable ratio of 1:1. The omission of the centerline
joint caused all cracks with the exception of the transverse joint ill the eastern lane,
approximately 286 feet south of the acceleration lane added to 76`x' street.
The above described location is an expansion joint that extends across the coinplete
pavement lane. I do not have a copy of the expansion joint detail used, but I expect it
contains steel dowel bars with provisions to prevent bonding and this allow longitudinal
movement of the pavement at the joint. What appears to be happening here is that the
dowel bars were not lubricated properly or were not aligned properly to permit free
longitudinal movement. The transverse cracks near the ends of the dowels are typical for
frozen dowels (movement prevented). The situation is made worse by the lack of a
centerline joint so there are also longitudinal cracks intermixed with the transverse cracks
at this joint.
There are no other cracks, so all cracks are related to the absence of a centerline joint or
non-moving (frozen.) dowels at the one identified expansion joint. The soil subgrade
compactive effort nor the PI of the subgrade have created nor caused any cracking.
Soils with high PI's can cause movement of pavements as the underlying soils expand or
contract. The potential for such movement is often measured by a soil characteristic
named the Plasticity Index (PI). "The greater the numerical value of the PI the greater the
probability of volume changes of the soil and subsequent damage to a pavement. The
City of Owasso therefore has a special requirement for several inches of low P1 material
(soil) beneath a concrete pavement. The maximum permitted PI is less than ten (<10).
It has been reported to me that the original PI values were above the permissible value
and that a stabilization process urging fly ash was used to help the situation. It is
presumed, although not known, that the fly ash stabilization process was accomplished
for a minimum depth of 8 inches. Subsequent to the pavement placement, Terracon
cored the pavement in ten locations to obtain soil samples that were checked for PI
values. Only one of ten tests met the Owasso specification of <10 for the PI. The other
nine tests ranged from 1.2 to 23, with 7 values below 18 and 2 above 21. The average
was a PI of 16 including- a 23 and 22 under the 76"' street deceleration and acceleration
lane. Without question the City of Owasso requirements were not met.
The question is how detrimental is this non-compliance to the longevity of the pavement.
My approach to this question is a study of design systems for concrete pavements and
their reliance on subgrade PI's to assist in determining the slab thickness. There are
available design methods, but some are excluded because this is a city street and not a
highway. The traffic loads are very different depending upon intended use.
I chose the American Concrete Institute, ACT 325.12R Guide for Design of Jointed
Concrete Pavements -for Streets and Local Roads as a design comparison method. This
guide includes an approximate relationship between soil plasticity and expansion
(swelling). The rule of thumb is non-expansive description for soils from non-plastic up
to a PI of 15 and expansive if the PI is greater than 15. The treated soils, in this case,
straddle the 15 value, thus indicating that some expansion is possible, but not necessarily
a large amount. All. of the treated soils as tested by Terraco.n, except one, are classified as
CL, which is described as a low-cornpressibility lean clay. A clayey soil with a PI of 10
is also classified as CL (Uniform Classification System). The exception was classified as
iron-plastic indicating zero swelling potential.
The overall statistics of the potential for soil expansion and reduced. potential pavement
life due to a P.t greater than 10 is something less than 20%. After pavements cover an
area the subgrade moisture increases, because of the concrete cover disrupting the
evaporation process. The subject pavement has now been in place 19 months and should
be reaching its stability point regarding moisture of the underlying soil, thus reducing the
amount of future expansion changes. There are no visible signs of distress or cracks due
to suibgrade expansion so the future threat is now lower than 19 months ago.
There are many considerations beyond soil conditions in the prediction of a pavement
life. The actual number of vehicles will vary from the number predicted for design. The
actual weights of the vehicles will also vary. Weather pattern changes will affect the
pavement system. Will vehicles be heavier or lighter in weight in the next 10 to 40 years.
Look at the change in the typical pickup in the last 10 years with extended cabs and 4
door units. The concrete pavement was to have a minimum strength of 4000 psi at 28
clays of age. The average test strength was 5266 psi so this above strength concrete will
lower the potential for damage to the pavement due to volume changes within the
subgrade. All such factors must influence any predictions of pavement life.
With the development of a specific life expectancy not possible, we must deal in
probabilities. Based on the 19 month history of this pavement, the post construction PI
tests, the post construction concrete strengths, the lack of any current signs of soil
induced pavement movements, a consideration of the increased potential for soil
expansion due to subgrade soils with a PI >10, and the overall history of concrete
pavements performing beyond their expected design life cycle, I see no reason to expect
this pavement to underperform more than marginally due to the excessive PI issue.
The pavement cracks due to lack of a centerline joint are a problem aesthetically because
the cracks are crooked and wiggly. Consequently they catch the eye and are not a
pleasing site. The cracks are in fact a centerline joint made by the concrete itself and will
act in the same capacity as to mare-anode joint would have acted. The only detriment of
the cracked joint is that it presents the possibility for raveling of the edge, which wound
not be the case with a man-formed joint. Raveling of the edge cannot of itself be
considered a reason for a shortening of the expected pavement life.
4
The most serious pavement defect that could affect overall integrity of the pavement and
require extrerne extra maintenance, in rriy opinion is the frozen expansion joint in the
northbound traffic lane, approximately 286 feet south of the accelerating lane of 76
street. This area of the pavement may continue to deteriorate under traffic conditions and
may need. reconstruction during the 5 year period following the start of dwelling
construction at this development site. When required, the repairs can be accomplished by
replacement of a full slab section on each side of the joint and a property constructed
joint placed. An alternative would be to saw out approximately 3 or 4 feet ol'slab on
each side of the expansion joint and reconstruct only 6 to 8 feet of the pavement
including dowels to the existing pavement at the sawn locations to prevent rocking of the
shortened slab. The need for this type of pavement repair may come within 5 years or it
may not be needed until a longer time period has passed.
Because of the scarifying of the entire subgrade, mixing in of the fly ash followed by
reconipaction the subgrade may now be more uniform in density than usual. This
uniformity may have extended the pavement life by removing the non-uniformities often
present in pavement subgrades.
In summary, I do not believe the Plasticity Index greater than 10 will necessarily cause a
measurable decrease in the expected life of this pavement. It is also my opinion that the
centerline cracking of the pavement, inhere a centerline joint was .not provided, will not
necessarily shorten the life of the pavement. What it will do is increase the required
maintenance to prevent the joint from having excessive raveling. The largest single
concern of aline is the deteriorating expansion joint in the northbound lane near the south
end of the street. This joint is the most likely location. for a major repair during the
pavement life and it is certainly possible that this repair could be needed within 5 years.
If you have any questions please contact me and I will attempt to answer them.
Very truly yours,
D. Gene Daniel, P.E. FACI
cc DDeari.ng( CityOfOwasso.corn
cc RStevens(r,)C.ityOfOwasso.com
ATTACHMENT C
V~ Ut7ice: 105-373-2801
Fax: 05-373-2912
TMC C'ol,str_lct1o,, Co.,ii, me. 15130 NW Expressmay, Piedmont: Ok 73078
Division of the Meckicnburg Companies
July 23, 2013
To: Mr. Hunter Miller
At: Villa's at Stonebridge
Owasso, OK
Sir,
In order to clarify the actual public paving quantities on the project I completely redid the
take-offs as if I were actually bidding a job. It is my belief that these quantities are true and
accurate. I have also applied more current unit pricing in order to reflect current market
values. This would not however reflect your out of pocket expense as that would be done on a
true cost basis in an effort to be a team player. This also reflects pouring back a more
conventional paving section with a monolithic integral barrier curb and a centerline saw mark.
See Addendum "A" attached.
Respectful
111.
Vice President
TMC Construction Company, Inc.
CollstrucIion man<l~uuenleat consultill - Professional General Contractors
..40 YcmS ol, Professional serviccs-
Office: 405-373-2801
Fax: 4105-373.2912
L
Xin
Construction Company, Inc. 151 `0 N\V Eapresswa}, PMinlOnt. Ok 73078
Division ofthe Mccklcnburg ("ompanics
Addemdum "A"
Remove existing curb and gutter: 2004 lin. ft, @ 10.00 $ 20,040.00
Remove 6" PC, Paving: 2952 sq. yds. @ 14.00 41,328.00
Restabilize Existing Sub-Grade: 3397 sq/ yds. @ 8.00 27,176.00
6" 4000 psi Concrete Paving: 2952 sq, yds. @ 31.00 91,512.00
6" integral Barrier Curb: 2004 lin. ft. @ 5.00 10,020.00
Total Cost $ 190,076.00
C oiistrucuan Nfimagement Consu11iI],- 1'rt)tLasional G('neral Cti>nlractors
"40 Fears of f'm esOonal Sep-vices"
The City Wit aut Limits.
TO: Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Ranch Creek Sewer Interceptor Improvement Project Update
DATE: August 9, 2013
BACKGROUND:
The Ranch Creek Sewer Interceptor Improvement Project is upstream of the Santa Fe Pump
Station (located on East 76th Street North) and extends to East 96th Street North. The project work
includes upgrading the existing 18" sanitary sewer line to a new 30" diameter sewer line.
Completion of this project is essential to the City's ability to provide sanitary sewer services to
current and future customers. The Oklahoma Water Resources Board (OWRB) operates the State
Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). Since 1992, all
of OPWA's major water and wastewater construction projects have utilized OWRB low-interest
financing.
PROJECT STEPS COMPLETED:
• April 17, 2012 - OPWA Trustees unanimously approved Ranch Creek Sewer Interceptor
Improvement Project with financing identified as Oklahoma Water Resources Board
(OWRB) through the Clean Water State Revolving Fund.
• May 15, 2012 - OPWA Trustees unanimously approved Kellogg Engineering project design
contract for $175,000.
• March 12, 2013 - Work Session - project and financing was presented for discussion.
• March 23, 2013 - Finance and Public Works staff met with the project engineer, financial
advisor and bond counsel to review all aspects of the project and the timeline for
approval and completion.
• April 9, 2013, Work Session - further information, including a timeline, was presented to
Council.
• April 16, 2013 - OPWA Trustees approved Resolution authorizing OWRB application for
financing.
• May 23, 2013 - loan application submitted to OWRB.
• June 17, 2013 - Public Hearing over environmental issues held at the Owasso Library.
• July 16, 2013 - OPWA Trustees approved Resolution adopting Environmental Information
Document
MAJOR STEPS REMAINING AND ESTIMATED TIMELINE:
• September 2013
- loan approval (Letter of Binding Commitment) by OWRB Trustees.
• September 2013
- acceptance of "Letter Of Binding Agreement" by OPWA Trustees
• September 2013
- engineering Plans and Specifications to Department of Environmental
Quality (ODEQ)and OWRB
• September 2013
- advertise for construction bids.
• October 2013 - open bids and submit bid documents to OWRB.
• November 2013
- Resolution authorizing OWRB loan by OPWA Trustees and City Council.
November 2013 - Award construction contract bid by OPWA Trustees.
December 2013 - Loan closing; project construction may begin.
A-A
nT City Witiout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Warren Lehr
Interim City Manager
SUBJECT: First Bank Building Purchase
DATE: August 2, 2013
BACKGROUND:
In November of 2001, construction of the current City Hall and Police Headquarters was
completed and the building was occupied. At the time of initial occupancy, the Police
Department had 42 employees and City Hall staff numbered 20. In total, 62 employees
occupied the building.
Staffing increases have resulted in significant strain to both City Hall and Police Headquarters,
with employees being housed in file rooms, storage rooms, and conference rooms. It is
projected that in the next 20 years, staffing for City Hall may reach over 70 and staffing for the
Police Department may reach over 130, identifying a need for facility expansion.
On March 19, 2012, the Capital Improvements Committee met in accordance with the
Oklahoma Open Meeting Act and City Council Resolution 2003-14 to consider a
recommendation to the City Council amending the list of projects funded through the Capital
Improvements Fund. At the conclusion of their meeting, the Capital Improvements Committee
voted unanimously to submit a recommendation to City Council amending the priority
determination.
On April 17, 2012, the City Council approved Resolution No. 2012-04, amending the list of
projects eligible to receive funding from the Capital Improvements Fund to include, among
other projects, funding for a Main Police Station, as recommended by the Capital Improvements
Committee.
MAIN POLICE STATION:
The First Bank Building located at 102 W. 2nd Street is approximately 28,000 square feet and has
been appraised for $1,425,000. Original discussions focused, primarily, on acquiring the building
for the Main Police Station.
As discussions progressed, the idea surfaced that the First Bank building may be better suited for
a City Hall than a Police Headquarters. The expense of moving the jail and communications
center would be very costly as compared to keeping them in their current location.
Additionally, the International Building Code would likely require extensive engineering and
structural modifications to the First Bank Building if it were to be used as a Police Headquarters.
Police buildings have unique code requirements that traditional office buildings do not have.
The progression of the discussions led to a more focused effort to procure the vacant First Bank
building for use as City Hall, thus, freeing the space currently housing City Hall for expansion of
Police Headquarters.
During evaluation of the potential acquisition of the First Bank building, staff determined that an
experienced architectural firm was needed to assess whether or not the existing City Hall is
suitable for expansion of Police Headquarters and whether the First Bank building is suitable for
City Hall.
NEEDS ASSESSMENT:
On November 6, 2012, City Council approved an Agreement for Architectural Services with
Wilson Estes Police Architects for a Needs Assessment Study for City Hall and Police
Headquarters. On May 14, 2013, Mr. James Estes with Wilson Estes Architectural Firm presented
the Needs Assessment Study to the City Council. In summary, the study acknowledged that
expanding our police station into the current City Hall building would be more cost effective
than moving the department to a different location. The goal of increasing space for the police
department would effectively be realized by moving City Hall and allowing the Police
Department to expand into the vacated space.
However, the purchase of a building for City Hall was not the listed priority project eligible for
funding through the Capital Improvements Fund. Resolution No. 2012-04 listed Main Police
Station as the eligible project.
AMENDING THE LISTING OF CAPITAL PROJECTS ELIGIBLE FOR FUNDING:
On June 20, 2013, the Capital Improvements Committee held a meeting in accordance with the
Oklahoma Open Meeting Act and City Council Resolution 2003-14. CIP Committee members
discussed the needs assessment study prepared by Wilson Estes Architectural Firm. At the
conclusion of their meeting, the Capital Improvements Committee voted unanimously to submit
a recommendation to the Owasso City Council to amend the priority determination of Main
Police Station to Main Police Station/City Hall.
In accordance with the procedure for amending the priority determination of capital
improvement projects, the City Council conducted a public hearing in order to receive and
consider citizen input relevant to the recommendation made by the Capital Improvements
Committee. The Public Hearing was held on Tuesday, July 2, 203 with five people addressing the
City Council. On July 16th, City Council approved Resolution No. 2013-13, amending the Main
Police Station Project name to Main Police Station/City Hall.
UPCOMING ACTION:
On the August 2, 2013 agenda, staff has included an item to allow for additional discussion of
the purchase of the First Bank building.
8/9/2013
MAIN POLICE STATION /
CITY HALL
BACKGROUND
• Owasso Progress 7 articles
May 2012 - July 2013
• Owasso Reporter 8 articles
June 2012 - July 2013
• Tulsa World 3 articles
2013
Discussed in at least 10 public meetings
between March 2012 & August 2013
2 public hearings
1
8/9/2013
CURRENT POLICE FACILITIES
• No juvenile holding areas
• No forensic processi
area for vehicles or lc,
items
• Lack of space for
interviewing criminal
suspects
• Lack of space for
interviewing crime
CURRENT POLICE FACILITIES
• 6 Detectives sharing
two offices
• 1 Sergeant occupies
storage room w/stored
equipment = 1~
2
8/9/2013
CURRENT POLICE FACILITIES
• Limited storage
space requiring
equipment in
trailers
• Off-site property
room & records
storage
CURRENT POLICE FACILITIES
• Training room is too small for current
training needs
• Inadequate locker space for employees
• No sleep center
• No briefing room
• No break room for employee breaks/meals
• No fitness room or equipment
• No dedicated work space or offices for
volunteers
3
8/9/2013
IDENTIFIED SOLUTIONS
• Purchase First Bank building and
renovate for use as Police Station
• Cost prohibitive due to International
Building Code requirements and
relocation of jail & communications
center
IDENTIFIED SOLUTIONS
• Acquire land, design, engineer,
construct and furnish new Police
Department
• Estimated cost of $12.5 - $16 million
• 38,369 sq ft building $10.7 million
• 3 acre parcel $1.2 - $2.3 million
• Financing $750,000 - $3 million
4
8/9/2013
IDENTIFIED SOLUTIONS
• Construct a new City Hall / Reconfigure
vacated City Hall to support Police
needs
• Estimated cost $9.5 - $12.6 million
• 25,582 sq ft building $6.4 million
• 3 acre parcel $1.2 - $2.3 million
• Financing $500,000 - $2.5 million
• Renovate existing City Hall - $1.4
million
IDENTIFIED SOLUTIONS
• Purchase First Bank building and
relocate City Hall / Reconfigure
vacated City Hall to support Police
needs
• Estimated cost $4.6 million
• Building purchase $1.6 million
• Police remodel $1.4 million
• City Hall remodel $1.6 million
5
8/9/2013
BENEFIT TO CITIZENS
• Quality
• Customer Service
• Efficiency
• Effectiveness
Relocating City Hall
• An analysis was performed on the
available commercial land in Owasso.
Please note that costs are for the land
only & each site has its own additional
costs and difficulties (sewer & water line
extension, infrastructure, site design,
detention, floodplain)
6
8/9/2013
Available Land for City Hall
Relocation
• Approximately 3 acres needed for City
Hall & public parking
• Available tracts found were mostly in
core retail areas of town & along US-169
• $9-18 average price per sq ft =
$3935000 - $785,000 per acre
• A 3 acre parcel = $1.2 - $2.3 million
OLD CENTRAL -use space for police station
• Purchased May 2003
• Current uses:
• Rented - Owasso Business Incubator & Owasso
Community Resources
• Community Rental Space for multiple uses
• Public Meeting Space (City Council, various
boards/committees)
• Municipal Court & Youth Court
• Employee trainings and meetings
• Storage
Demolition Costs
Cost associated with relocating current uses
7
8/9/2013
IDENTIFIED SOLUTION
• First Bank Building - 2 story, office
setting
• SW corner of E 76th St N and S Main
Street
• $1.545 million asking price
(Tulsa County FMV $1.82 million)
• Property = 2.748 acres = 121,096 sq ft
• Building = 26,866 sq ft
FIRST BANK BUILDING
• Land - $1.545 million / 121,096 sq ft =
$12.75 per sq ft
• Building - $1.545 million / 26,866 sq ft
=$57.50 per sq ft
*Owasso's prime highway frontage land
(undeveloped) averages $12-18 per sq ft
8
8/9/2013
Evaluating the First Bank Building
• March 15, 2009 - Appraisal valued
building at $2.4 million (Gregory Company,
Tulsa, OK)
• October 2009 - Building is vacated
• June 15, 2012 - Mitigation/repair estimate
by ESPO Fire & Water Restoration,
Tulsa, OK
• June 15, 2012 -Plumbing Inspection by J.
Quinton Plumbing, Owasso, OK
Evaluatinq the First Bank Building
• June 15, 2012 -
• Electrical Inspection by Classic Electric Co.
Owasso, OK
• HVAC inspection by Dale & Lee's, Owasso, Ok
• Environmental inspection by Cox Environmental,
Tulsa Ok (asbestos, mold, fungus, lead paint, etc)
• June 18, 2012 - Roof inspection by Service
Solutions, Miami, OK
• June 20, 2012 - Appraisal valued building at
$1.4 million (The Burton Group, Jenks, OK)
9
8/9/2013
Evaluating the First Bank Building
• Feb -Apr, 2013 - Entire roof replacement (25 year Firestone
warranty on upper roof, 20 year Firestone warranty on lower roof).
Four (4) skylights replaced & refilled with new Vulkem joint caulking.
(A-Best Roofing, Tulsa, OK)
Replaced east facing 2nd floor windows with insulated
glass, re-caulked & resealed storefront. (Whitaker Glass
Works, Tulsa, OK)
Replaced drywall & ceiling tiles discolored or stained from
previous water damage.
• July 16, 2013 - Appraisal Update letter of engagement sent
to The Burton Group, Jenks, OK
• July 25, 2013 - Appraiser re-inspected physical nature of
building
• August 9, 2013 - Appraisal to be presented to City Staff by
The Burton Group
Merits of Keeping City Hall & Police in
Oriainal Town Area
• Buildings will `bookend' the Main Street area
• Planning principle to keep core City functions in the
downtown areas to maintain stability and prevent
citizens from feeling abandoned
• Promotes confidence in the revitalization of the
downtown area
• Maintain property values for businesses and residents
• Advances the City's Go Green! Initiative
10
8/9/2013
Merits of Keeping City Hall & Police in
Original Town Area
• Supports community policing initiative by
keeping main police headquarters in the
downtown area
• Would provide public parking for Main Street
activities/cyclists/farmers markets and more
• Strategic location at major intersection
• Gateway into Owasso
• Will encourage mixed-use development
11
8/9/2013
City of Owasso FY 2013-2014
Monthly Sales Tax Comparisons
$2,500,000
$2,000,000
$1,500,000
$1,000,000 -
$500,000
$0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Year-to-Date Sales Tax Totals
$25,000,000
$20,000,000
$15,000,000
-A'
$10,000,000
$5,000,000 - -
$ -
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
---o--- Budget --A-- Last Year Actual
City of Owasso
Sales Tax Report
Budget to Actual Comparison
August 9, 2013
2013-2014
Actual Collections
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Amount Percent
$ 1,704,984.63 8,1%
1,678,483.46 8.0%
2013-2014
Budget Projections Over (Under) Projection
Amount Percent Amount Percent
$ 1,679,866.00 8.0% $ 25,118.63 1.5%
1,567,503.00 7.5% 110,980.46 7.1%
Totals $3,383,468.09 16.1% $3,247,369.00 15.5% $136,099.09 4.2%
City of Owasso
Sales Tax Report
Two Year Comparison
August 9, 2013
Fiscal 2013-2014
Fiscal 2012-2013
Increase or (Decrease)
Percent
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
Jul
$ 1,704,984.63
8.1%
$ 1,630,956.50
8.5%
$ 74,028.13
4.5%
Aug
1,678,483.46
8.0%
1,521,846.41
7.9%
156,637.05
10.3%
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Totals
$3,383,468.09
16.10/.
$3,152,802.91
16.4%
$230,665.18
7.3%
Note: Fiscal Year 2014 Sales Tax Budget is $21,000,000
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2013-2014 2012-2013 2011-2012 2010-2011 2009-2010 2008-2009
Jul
$ 1,704,984.63 $
1,630,956.50
$ 1,521,672.39
$1,485,552.57
$1,523,296.22
$1,463,146.16
Aug
1,678,483.46 $
1,521,846.41
1,485,585.66
1,409,806.38
1,457,190.41
1,420,417.94
Sep
$
1,518,488.35
1,485,891.81
1,433,235.57
1,384,785.99
1,453,976.96
Oct
$
1,560,824.24
1,517,700.88
1,467,321.34
1,386,073.05
1,453,905.08
Nov
$
1,447,595.59
1,420,986.61
1,362,551.29
1,222,181.35
1,358,986.71
Dec
$
1,605,740.09
1,488,693.19
1,423,010.85
1,481,442.33
1,497,046.05
Jan
$
1,792,033.55
1,655,568.87
1,640,741.37
1,558,964.00
1,662,272.89
Feb
$
1,817,864.08
1,748,279.70
1,675,132.30
1,660,458.42
1,621,964.23
Mar
$
1,500,013.52
1,405,820.76
1,327,302.74
1,283,250.04
1,299,354.84
Apr
$
1,499,708.03
1,454,786.62
1,310,850.43
1,288,894.21
1,289,190.50
May
$
1,629,482.38
1,610,102.97
1,506,255.74
1,506,435.50
1,430,199.15
Jun
$
1,643,877.95
1,547,918.80
1,487,182.33
1,513,720.24
1,392,852.76
$ 3,383,468.09 $19,168,430.69
$18,343,008.26
$17,528,942.91
$17,266,691.76
$17,343,313.27
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
2013-2014 2012-2013 2011-2012 2010-2011 2009-2010 2008-2009
Jul
$ 78,704.81 $33,564.91
$41,490.75
$42,547.09
$77,124.54
$36,613.19
Aug
105,902.83 33,982.54
52,649.70
34,592.96
58,626.76
31,392.82
Sep
47,608.82
53,050.58
42,904.66
53,157.06
60,065.80
Oct
59,327.05
48,434.75
48,534.10
32,510.05
42,625.22
Nov
50,722.23
43,503.50
42,275.99
37,032.82
44,903.28
Dec
48,320.10
52,051.50
40,466.31
35,727.86
50,941.37
Jan
60,594.21
47,738.06
52,885.66
47,548.94
54,401.73
Feb
78,302.28
55,670.54
54,867.98
45,714.97
106,913.97
Mar
57,199.16
44,139.56
39,200.77
30,888.31
53,825.62
Apr
30,576.98
29,760.17
45,286.77
50,504.67
75,764.40
May
51,093.50
55,835.13
44,615.83
53,407.77
95,874.46
Jun
75,138.73
41,989.03
33,512.24
57,883.91
69,772.60
$184,607.64 $626,430.51
$566,313.27
$521,690.36
$580,127.66
$723,094.46