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Home My WebLink About2013.08.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY AUG 1*7013 TYPE OF MEETING: Regular DATE: August 20, 2013 City Clerks OffiCe TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 16, 2013. I 1z w4b Sherry Bish City Clerk AGENDA 1. Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the August 6, 2013 Regular Meeting and the August 13, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 6, 2013 The Owasso Public Works Authority met in regular session on Tuesday, August 6, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on August 2, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:15 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ABSENT Charlie Brown, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 16, 2013 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $666,655.53. Also included for review were the payroll payment reports for 07/13/13 and 07/27/13. YEA: Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Kelley, Ross, Moberly, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:16 p.m. Ashley Hickman, Minute Clerk August 6, 2013 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, August 13, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, August 13, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, August 9, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO THE CITY MANAGER HIRING PROCESS Michele Dempster introduced Gary Holland with Strategic Government Services (SGR). Mr. Holland discussed recruitment services provided by SGR as it relates to the hiring of a city manager. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 2014 Street Rehabilitation Priorities B. Villas at Stonebridge - Acceptance of Streets C. Sam's infrastructure Project Cost Update Roger Stevens presented items A and B, discussion was held. It was further explained that these items will be placed on the August 20, 2013 agenda for consideration and appropriate action. Mr. Stevens commented that staff received infrastructure project cost from the Sam's engineer and will provide the finalized project cost to the Council upon staff review. The Mayor called a recess at 7:20 p.m. and the meeting resumed at 7:30 p.m. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Ranch Creek Project Update and OWRB Financing B. Former First Bank Building (76th and Main) Purchase C. Golf Car Purchase D. Sales Tax Reports Linda Jones presented item A, reviewing the timeline for the Ranch Creek Sanitary Sewer Project. Warren Lehr presented item B, First Bank Building Purchase, and discussion was held. August 13, 2013 Page 2, Warren Lehr presented item C, Golf Car Purchase, and discussion was held. He further explained that an item will be included on the OPGA agenda for September 3rd for Trustee consideration and appropriate action. Sherry Bishop presented item D and reviewed the sales tax report. Mr. Lehr announced an invitation to tour the Tulsa Tech Owasso Campus has been extended to the Council, OEDA, and Planning Commission. The tour will take place at 9:00 a.m. on Wednesday, August 21, 2013. ITEM 5: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Charlie Brown presented a draft policy and discussion was held. This item will be placed on the September work session agenda for further discussion. ITEM & DISCUSSION RELATING TO CITIZENS WISHING TO ADDRESS COUNCIL Warren Lehr presented the item and discussion was held. He will provide the Council with additional staff research on this topic. This item will be placed on the September work session agenda for further discussion. ITEM 7: REPORT FROM CITY COUNCILORS No Report. ITEM 8: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Chris Kelley. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 Meeting adjourned at 8:55 p.m. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION JPMORGAN CHASE BANK CHARACTER TRAINING EXP 155.26 JPMORGAN CHASE BANK WALMART- SUPPLIES 11.88 AEP /PSO ELECTRIC USE 1,208.32 CITY GARAGE LABOR /OVERHEAD CHGS - JUL 250.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 83.23 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.42 AT &T LONG DISTANCE LONG DISTANCE SERVICE 102.35 JPMORGAN CHASE BANK SAMS- SUPPLIES 210.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 80.41 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 TOTAL OPWA ADMINISTRATION 21218.19 UTILITY BILLING JPMORGAN CHASE BANK HD SUPPLY -WAND MAINT 800.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,446.63 TODD C. KIMBALL METER READER 480.60 KATHLEEN A BALSIGER METER READER 552.15 TYRONE EUGENE DINKINS METER READER 288.90 TODD C. KIMBALL METER READER 550.35 KATHLEEN A BALSIGER METER READER 155.70 TOTAL UTILITY BILLING 5,274.33 WATER AEP /PSO ELECTRIC USE 1,136.70 JPMORGAN CHASE BANK HD SUPPLY - REGISTERS 1,280.90 JPMORGAN CHASE BANK HD SUPPLY - COUPLING 822.32 JPMORGAN CHASE BANK HD SUPPLY - HYDRANT LFT ST 72.35 JPMORGAN CHASE BANK RC AUTO -CHEVY REPAIR 574.71 JPMORGAN CHASE BANK TRANSCO -PPE 12.50 JPMORGAN CHASE BANK GRAINGER -PPE 29.53 JPMORGAN CHASE BANK GELLCO- BOOTS /DUGAN 116.99 JPMORGAN CHASE BANK QUIK SERV STEEL -RACK PIPE 235.80 JPMORGAN CHASE BANK ATWOODS- CENTER PUNCH 15.96 JPMORGAN CHASE BANK LOWES- PLIERS /SOCKETS 73.24 JPMORGAN CHASE BANK ATWOODS- SCREWDRIVER SET 53.96 CITY GARAGE LABOR /OVERHEAD CHGS - JUL 1,720.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 FLEETCOR TECHNOLOGIES FUELMAN, JULY 2013 2,027.00 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR JULY'13 640.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 102.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 JPMORGAN CHASE BANK ARROWHEAD -DUMP TRK HOIST 6,700.00 JPMORGAN CHASE BANK DITCH WITCH - HYDRAL BRKR 6,450.00 JPMORGAN CHASE BANK HD SUPPLY - TAPPING MACHINE 1,137.50 JPMORGAN CHASE BANK HD SUPPLY - TAPPING MACHINE 1,137.50 Page 1 Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... CITY GARAGE VEHICLE PARTS FOR RESALE 659.07 TWIN CITIES READY MIX, INC CONCRETE 243.00 TWIN CITIES READY MIX, INC CONCRETE 182.00 CITY OF TULSA UTILITIES WATER 102,796.79 CITY OF TULSA UTILITIES WATER 196,005.45 TOTAL WATER 324,387.98 WASTEWATER TREATMENT LATANICK EQUIPMENT, INC RACK & PINION GEARS -WWTP 112.52 CITY GARAGE VEHICLE PARTS FOR RESALE 1,065.42 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 74.79 UNIFIRST HOLDINGS LP UNIFORM RENTAL 102.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.79 FLEETCOR TECHNOLOGIES FUELMAN, JULY 2013 730.30 CITY GARAGE LABOR /OVERHEAD CHGS - JUL 666.66 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 15.75 JPMORGAN CHASE BANK OFFICE DPT- BATTERY BACKUP 79.99 JPMORGAN CHASE BANK SAMS- SUPPLIES 65.74 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 102.84 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 102.84 JPMORGAN CHASE BANK ATWOODS -BOOTS 99.99 AT &T LONG DISTANCE LONG DISTANCE SERVICE 17.20 AEP /PSO ELECTRIC USE 22,574.77 JPMORGAN CHASE BANK P &K EQUIP -TRIM HEAD 12.67 JPMORGAN CHASE BANK OFFICE EVERYTHING - CREDIT -2.44 JPMORGAN CHASE BANK SW TRAILER -DUMP TRK TARP 77.07 JPMORGAN CHASE BANK GRAINGER -PPE 29.53 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,576.03 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,747.04 JPMORGAN CHASE BANK TRANSCO -PPE 12.50 JPMORGAN CHASE BANK LOWES -TOOLS 99.23 TOTAL WASTEWATER TREATMENT 29,475.72 WASTEWATER COLLECTION: JPMORGAN CHASE BANK HOME DEPOT -HAND SANITIZER 9.90 JPMORGAN CHASE BANK FASTENAL -VALVE REPAIR 3.55 JPMORGAN CHASE BANK HD SUPPLY -SNAP ADAPTER 20.92 JPMORGAN CHASE BANK HD SUPPLY -WATER LK REPAIR 6.70 AEP /PSO ELECTRIC USE 3,655.11 JPMORGAN CHASE BANK ATWOODS -FUEL TANK PARTS 26.98 JPMORGAN CHASE BANK ATWOODS -HAND WIPES 11.18 JPMORGAN CHASE BANK TRANSCO -PPE 12.50 JPMORGAN CHASE BANK LOWES -SHOP TOWELS 21.96 JPMORGAN CHASE BANK ADVANCE AUTO - SWITCH 5.49 JPMORGAN CHASE BANK J &R EQUIP -WIRE PIGTAIL 203.65 JPMORGAN CHASE BANK GRAINGER -PPE 29.53 Page 2 Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION; JPMORGAN CHASE BANK LOWES- BLASTER FOR MANHOLE 8.56 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 645.46 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.83 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 152.71 FLEETCOR TECHNOLOGIES FUELMAN, JULY 2013 996.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.23 UNIFIRST HOLDINGS LP UNIFORM RENTAL 102.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.23 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.20 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 127.42 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 249.96 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 CITY GARAGE VEHICLE PARTS FOR RESALE 48.10 JPMORGAN CHASE BANK DEQ -PLAN REVIEW FEE 1,603.50 CITY GARAGE LABOR /OVERHEAD CHGS - JUL 916.66 FEDERAL EXPRESS CORPORATION SHIPPING CHARGES 22.41 TOTAL WASTEWATER COLLECTIONS 9,000.77 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN, JULY 2013 10,492.06 CITY GARAGE LABOR /OVERHEAD CHGS - JUL 3,166.66 COVANTA LANCASTER, INC REFUSE TIPPING FEES -JULY 5,569.03 CITY GARAGE VEHICLE PARTS FOR RESALE 1,852.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 102.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 BLUE ENERGY FUELS, LLC CITY CNG FUEL PURCHASES - 220.44 JPMORGAN CHASE BANK GRAINGER -PPE 29.55 JPMORGAN CHASE BANK ALSUMA- SERVICE /REPAIR 4,172.67 JPMORGAN CHASE BANK TRANSCO -PPE 12.50 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 23.50 JPMORGAN CHASE BANK BUMPER TO BUMPER -CAP 4.20 TOTAL REFUSE COLLECTIONS 25,778 98 RECYCLE CENTER AEP /PSO ELECTRIC USE 123.35 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,970.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 LAMBERT BROWN SCALES INC ANNUAL SCALE CALIBRATION 202.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 102.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 CITY GARAGE LABOR /OVERHEAD CHGS - JUL 166.66 NATIONAL WASTE & DISPOSAL, INC. RECYCLE GLASS ROLL OFF 200.00 Page 3 Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description jPayment Amounl TOTAL RECYCLE CENTER 2,798.69 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO OPWA '06 PROM NOTE -ATOR 195,820.00 TOTAL OPWA DEBT SERVICE 195,820.00 FUND GRAND TOTAL 594,755.6 OPWA GRAND TOTAL $594,755.66 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/10/13 Payroll Expenses Total Expenses 7,956.73 4,465.60 11, 580.02 10,256.84 6,566.06 500.00 10,965.58 958.40 11, 597.43 7,681.29 19,291.63 17,380.20 10,370.97 556.42 17,013.87 1,856.45 FUND TOTAL 53,249.23 85,748.26 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2012 -2013 Statement of Revenues & Expenses Budgetary Basis As of July 31, 2013 OPERATING EXPENSES Personal services MONTH YEAR 2,324,840 PERCENT Materials & supplies TO -DATE TO -DATE BUDGET OF BUDGET Other services 266,563 266,563 OPERATING REVENUES: 18.78% Capital outlay - - Water $ 456,738 $ 456,738 $ 5,440,000 8.40% Wastewater 295,319 295,319 3,450,000 8.56% Refuse & recycle 160,836 160,836 1,836,000 8.76% Other fees 42,278 42,278 524,000 8.07% Interest & other 198,533 198,533 216,220 91.82% TOTAL OPERATING REVENUES $ 1,153,704 $ 1,153,704 $ 11,466,220 10.06% OPERATING EXPENSES Personal services $ 170,299 $ 170,299 $ 2,324,840 7.33% Materials & supplies 325,728 325,728 3,679,745 8.85% Other services 266,563 266,563 1,419,365 18.78% Capital outlay - - 4,642,225 0.00% Debt service 140,080 140,080 3,253,101 4.31% TOTAL OPERATING EXPENSES $ 902,669 $ 902,669 $ 15,319,276 5.89% REVENUES OVER EXPENSES $ 251,036 $ 251,036 $ (3,853,056) -6.52% TRANSFERS IN (OUT) Transfers in $ - $ - $ 235,101 0.00% Transfers out - - (400,000) 0.00% TOTAL TRANSFERS $ - $ - $ (164,899) 0.00% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ - $ - $ 4,035,000 Expenditures of OWRB Debt (2,198) (2,198) - TOTAL OWRB PROCEEDS AND EXPENDITURES $ (2,198) $ (2,198) $ 4,035,000 NET INCOME (LOSS) $ 248,838 $ 248,838 $ 17,045 WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 2,029,870 $ 2,029,870 $ 2,278,708 $ 2,046,915