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Home My WebLink About2013.08.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular AUG 16 2013 DATE: August 20, 2013 City Clerk's Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 16, 2013. Sherry Bish , City Clerk AGENDA Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable 4. 5. 6. 7. 8. A. Approval of the Minutes of the August 6, 2013 Regular Meeting and the August 13, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C Consideration and appropriate action relating to items removed from the Consent Agenda Report from OPGA Manager A. Bailey Ranch Golf Course Monthly Status Update Report from OPGA Attorney New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 6, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, August 6, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on August 2, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:16 p.m. ITEM 2 ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Charlie Brown, Trustee Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 16, 2013 Regular Meeting B. Approval of Claims Ms. Moberly moved, seconded by Dr. Kelley, to approve the Consent Agenda with claims totaling $33,343.66. Also included for review were the payroll payment reports for 07/13/2013 and 07/27/2013. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Ms. Moberly moved, seconded by Dr. Kelley, to adjourn the meeting. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:17 p.m. Ashley Hickman, Minute Clerk August 6, 2013 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, August 13, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, August 13, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, August 9, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee Charlie Brown Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO THE CITY MANAGER HIRING PROCESS Michele Dempster introduced Gary Holland with Strategic Government Services (SGR). Mr. Holland discussed recruitment services provided by SGR as it relates to the hiring of a city manager. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. 2014 Street Rehabilitation Priorities B. Villas at Stonebridge - Acceptance of Streets C. Sam's Infrastructure Project Cost Update Roger Stevens presented items A and B, discussion was held. It was further explained that these items will be placed on the August 20, 2013 agenda for consideration and appropriate action. Mr. Stevens commented that staff received infrastructure project cost from the Sam's engineer and will provide the finalized project cost to the Council upon staff review. The Mayor called a recess at 7:20 p.m. and the meeting resumed at 7:30 p.m. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Ranch Creek Project Update and OWRB Financing B. Former First Bank Building (76th and Main) Purchase C. Golf Car Purchase D. Sales Tax Reports Linda Jones presented item A, reviewing the timeline for the Ranch Creek Sanitary Sewer Project. Warren Lehr presented item B, First Bank Building Purchase, and discussion was held. August 13, 2013 Page 2 Warren Lehr presented item C, Golf Car Purchase, and discussion was held. He further explained that an item will be included on the OPGA agenda for September 3rd for Trustee consideration and appropriate action. Sherry Bishop presented item D and reviewed the sales tax report. Mr. Lehr announced an invitation to tour the Tulsa Tech Owasso Campus has been extended to the Council, OEDA, and Planning Commission. The tour will take place at 9:00 a.m. on Wednesday, August 21, 2013. ITEM 5: DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Charlie Brown presented a draft policy and discussion was held. This item will be placed on the September work session agenda for further discussion. ITEM & DISCUSSION RELATING TO CITIZENS WISHING TO ADDRESS COUNCIL Warren Lehr presented the item and discussion was held. He will provide the Council with additional staff research on this topic. This item will be placed on the September work session agenda for further discussion. ITEM 7: REPORT FROM CITY COUNCILORS No Report. ITEM 8: ADJOURNMENT Mr. Ross moved for adjournment, seconded by Chris Kelley. YEA: Brown, Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 5 -0 Meeting adjourned at 8:55 p.m. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK AMAZON -FOOD 23.49 JPMORGAN CHASE BANK WALMART -FOOD 14.21 JPMORGAN CHASE BANK SYSCO- RETURN CREDIT - 129.52 JPMORGAN CHASE BANK WALMART -FOOD 16.57 JPMORGAN CHASE BANK WALMART -FOOD 17.96 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE 285.25 JPMORGAN CHASE BANK EXECUTIVE COFFEE - BEVERAGE 103.89 JPMORGAN CHASE BANK SYSCO -FOOD 726.17 JPMORGAN CHASE BANK SYSCO -FOOD 928.82 JPMORGAN CHASE BANK SYSCO -FOOD 459.22 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 72.50 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 364.38 JPMORGAN CHASE BANK SYSCO -FOOD 474.82 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE ORDER 431.69 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 150.82 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 164.16 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 961.95 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE 62.21 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,362.56 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 234.00 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE 655.48 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 265.92 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 75.05 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE 343.12 JPMORGAN CHASE BANK BRIGHTON - MERCHANDISE 131.89 TOTAL OPGA 8,196.61 GOLF SHOP JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS 3,234.00 TOTAL GOLF SHOP 3,234.00 CART OPERATIONS JPMORGAN CHASE BANK MURPHY SANITARY -SOAP 18.74 JPMORGAN CHASE BANK COBRA -CLUB REPLACEMENT 445.62 JPMORGAN CHASE BANK CALLAWAY -CLUB REPLACEMENT 79.72 JPMORGAN CHASE BANK JUSTICE GOLF CART -PARTS 731.60 TOTAL CART OPERATIONS 1,275.68 COURSE MAINT JPMORGAN CHASE BANK PRESTIGE FLAG -CRSE FLAGS 177.37 JPMORGAN CHASE BANK PROF TURF - SPRINKLER HEAD 118.92 JPMORGAN CHASE BANK WINFIELD- FUNGICIDES /INSEC 2,748.74 JPMORGAN CHASE BANK LOWES -PITCH FORK 34.98 JPMORGAN CHASE BANK WINFIELD- HERBICIDE 72.92 JPMORGAN CHASE BANK PROF TURF -TEE MOWER PARTS 354.73 VERIZON WIRELESS WIRELESS CONNECTION 122.68 JPMORGAN CHASE BANK INNOVATIVE TRF- FERTILIZER 80.00 Page 1 Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... AT &T LONG DISTANCE LONG DISTANCE SERVICE 14.13 JPMORGAN CHASE BANK WIRELESS TECH -RADIO REPR 409.12 JPMORGAN CHASE BANK LOWES- HAZARD STAKES 35.92 JPMORGAN CHASE BANK FASTENAL - HELICOIL KIT 22.02 JPMORGAN CHASE BANK PROF TURF -PVC FITTINGS 46.89 JPMORGAN CHASE BANK FASTENAL -HEX NUTS 3.89 JPMORGAN CHASE BANK FASTENAL -HEX NUTS 4.86 JPMORGAN CHASE BANK PREC SMALL ENG- ROPE /STAKE 419.56 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40.60 JPMORGAN CHASE BANK BWI- FERTILIZER 1,184.60 JPMORGAN CHASE BANK LUBER BROS -SEAL KIT 225.77 JPMORGAN CHASE BANK LUBER BROS- HYDRAULIC TUBE 474.49 JPMORGAN CHASE BANK LUBER BROS- HYDRAULIC PUMP 1,294.46 JPMORGAN CHASE BANK OREILLY- TOGGLE SWITCH 3.69 JPMORGAN CHASE BANK OREILLY- BATTERY 83.92 AEP /PSO ELECTRIC USE 2,547.07 JPMORGAN CHASE BANK LOWES- SPRINKLER HEAD 10.97 JPMORGAN CHASE BANK LOWES -MISC SUPPLIES 19.30 JPMORGAN CHASE BANK LOWES - DEADBOLT 15.97 JPMORGAN CHASE BANK LOWES -HAND TOOLS 55.90 DAVID B. NOWLAND FERTILIZER 313.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 YOCHAM TRUCKING, INC. SAND 256.64 BROWN FARMS LLC SOD 390.00 TOTAL COURSE MAINT 11,641.19 FOOD & BEV JPMORGAN CHASE BANK SYSCO- SUPPLIES 59.90 JPMORGAN CHASE BANK SADDORIS- LINEN/TOWEL SERV 344.46 JPMORGAN CHASE BANK SYSCO- SUPPLIES 34.97 JPMORGAN CHASE BANK MURPHY SANITARY - DEGREASER 205.80 JPMORGAN CHASE BANK SYSCO- SUPPLIES 68.35 JPMORGAN CHASE BANK SYSCO- SUPPLIES 289.23 TOTAL FOOD & BEV 1,002.71 GOLF ADMIN JPMORGAN CHASE BANK MIKE DEGIDIO- MKTING ADS 1,030.00 JPMORGAN CHASE BANK COX -WIFI 89.95 JPMORGAN CHASE BANK LOWES- VACUUM 129.00 JPMORGAN CHASE BANK MURPHY SANITARY - SUPPLIES 398.24 AT &T LONG DISTANCE LONG DISTANCE SERVICE 48.60 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 250.09 Page 2 Claims List 8/20/2013 Budget Unit Title Vendor Name Payable Description Payment Amouni GOLF ADMIN... JPMORGAN CHASE BANK AEP /PSO JPMORGAN CHASE BANK LOWES- BATTERIES ELECTRIC USE COURSETRENDS -WEB HOSTING 28.20 2,121.67 355.00 TOTAL GOLF ADMIN 4,450.75 FUND GRAND TOTAL 29,800.9 OPGA GRAND TOTAL $29,800.94 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/10/13 Department Payroll Expenses Total Expenses Golf Shop Operations 1,953.10 3,178.08 Cart Operations 2,519.66 2,829.10 Golf Course Operations 10,854.97 14,531.34 Food & Beverage 3,998.38 4,921.59 General & Administration 3,232.22 4,722.26 FUND TOTAL 22,558.33 30,182.37 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of July 2013 and 2012 July 31, 2013 1 1 July 31, 2012 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 68,447 68,447 609,000 11.24% 63,828 63,828 510,000 12.52% Merchandise sales 13,800 13,800 170,000 8.12% 15,308 15,308 165,000 9.28% COS -- merchandise (10,256) (10,256) (124,100) 8.26% (11,942) (11,942) (124,000) 9.63% Food & beverage 19,934 19,934 187,000 10.66% 21,445 21,445 178,000 12.05% COS -- food & beverage (9,103) (9,103) (95,000) 9.58% (10,457) (10,457) (87,000) 12.02% Interest & other 1,632 1,632 18,700 8.72% 2,044 2,044 18,700 10.93% SUBTOTAL 84,453 84,453 765,600 11.03% 80,226 80,226 660,700 12.14% Transfer from General 250,000 0.00% 250,000 0.00% TOTAL OPERATING REVENUES 84,453 1,015,600 8.32% 80,226 80,226 910,700 8.81% 84,453 OPERATING EXPENSES: Personal services 68,389 68,389 700,500 9.76% 63,748 63,748 668,600 9.53% Materials & supplies 12,614 12,614 124,000 10.17% 14,697 14,697 110,200 13.34% Other services 12,288 12,288 191,100 6.43% 15,858 15,858 131,900 12.02% Capital outlay Debt service TOTAL OPERATING EXPENSES 93,291 93,291 1,015,600 9.19% 94,303 94,303 910,700 10.36% NET INCOME (LOSS) (8,838) (8,838) (14,077) (14,077)