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HomeMy WebLinkAbout2013.09.12_OEDA Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING:Regular DATE:September 12, 2013 TIME:10:00 a.m. PLACE:Owasso City Hall, Lower Level Conference Room 111 N. Main Owasso, Oklahoma Notice and agenda filedin the office of the City Clerk and posted on the City Hall bulletin board at 5:00p.m. on Tuesday,September 10, 2013. _______________________________________________________ Chelsea M.E. Levo,Economic Development Director _________________________________________________________________________________________ AGENDA 1.Call to Order Dr. Spriggs,Chairman 2.Consideration and appropriate action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. Approval of minutes of the August 8, 2013 regular meeting A. Attachment Approval of claims B. Attachment . Acceptance of the monthly financial reports C Attachment 3.Consideration and appropriate action relating to items removed from the Consent Agenda 4.Consideration and appropriate action relating to a recommendation by the Owasso Economic Development Authority to the Owasso City Council to renew a one-year contract with Retail Attractions. Ms. Levo Attachment 5.Report from Economic Development Director Ms. Levo Attachment * Monthly Building Report * Public Works Project Status Report OEDA September 12, 2013 Page 2 *Business Development Report * Monthly Sales Tax Report 5.Report from OEDA Manager Mr. Lehr 6.Report from OEDA Trustees 7.New Business (New Business is any item of business which could not have been foreseen at thetime of posting of the agenda.) 9. Adjournment MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF MEETING Thursday, August 8, 2013 The Owasso Economic Development Authoritymet in regularsession on Thursday, August 8,2013 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PMon Tuesday, August 6, 2013. CALL TO ORDER& ROLL CALL ITEM 1: Dr. Spriggscalled the meeting to order at 10:00AM. PRESENT Bryan Spriggs, Chairman Dirk Thomas, Vice chairman Gary Akin, Secretary Jeri Moberly, Trustee Dee Sokolosky, Trustee Frank Enzbrenner, Trustee A quorum was declared present. ABSENT David Charney, Trustee CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ITEM 2: APPROVAL OF THE OEDA CONSENTAGENDA A.Approval of minutes of the July 11, 2013Regular Meeting B.Approval of claims C.Acceptance of the monthly financial report Following discussion, Dr. Thomasmoved to approve the consent agenda,seconded by Ms. Moberly. AYE:Spriggs,Thomas, Sokolosky,Enzbrenner, Moberly,Akin NAY:None Motion carried 6-0. ITEM 3:CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required REPORT FROM ECONOMIC DEVELOPMENT DIRECTOR ITEM 4: Mr. Stephenson presented the Monthly Building Report for July.Mr. Stevens presented the Public Works Status Report.Ms. Bishop commented that sales tax had not been reported by the Tax Commission as of the start of the meeting. Ms. Levo advised that arrangements are being finalized for a tour of the Tulsa Tech Owasso Campus and she will keep Trustees informed of confirmed date and time for such tour. ITEM 5:REPORT FROM OEDA MANAGER No report. August 8, 2013 ITEM 6:REPORT FROM OEDA TRUSTEES No Report. ITEM7:NEW BUSINESS None. ITEM 8:Consideration and appropriate action relating to a request for an executive session for the purpose of discussion a proposal to entice a business to locate in the City of Owasso; such request pursuant to title 25 O.S. § 307-C10. Dr. Thomas moved to enter into executive session, seconded by Mr. Enzbrenner. At 10:40am, the Trustees, Mr. Lehr, Ms. Levo, and Rickey Hayes, Retail Attractions, entered into executive session. At 12:02 PM, Trustees returned to open session. ITEM 9:ADJOURNMENT Dr. Thomasmoved to adjourn the meeting, seconded by Mr. Spriggs. AYE:Moberly, Sokolosky, Thomas, Spriggs, Akin, Eznbrenner NAY:None Motion carried 6-0. At 12:04PM, the meeting adjourned. ____________________________ -2- TO:THE HONORABLE CHAIRMAN AND TRUSTEES OWASSO ECONOMIC DEVELOPMENTAUTHORITY FROM:CHELSEA M.E. HARKINS ECONOMIC DEVELOPMENT DIRECTOR SUBJECT:CLAIMS, OEDA September 12, 2013 DATE: No Claims for August2013. The Honorable Chair and Trustees TO: Owasso Economic Development Authority Chelsea M.E. Levo FROM: Economic Development Director Contract Agreement for Economic Development Consulting Services SUBJECT: September 12, 2013 DATE: BACKGROUND: Retail development has made Owasso a destination community over the last ten years. Owasso has become a collection point for consumers over a 4,300 square mile area. This consumer draw from a strategically aligned highway system isfamiliarly known as “the funnel”and createsa customer base of over 410,000 for businesses and retailers. Owasso’s retail growth has made the city top the state charts in sales tax per capita. In the last few years, Owasso’sprimary economic development focus has turnedto creating primary, qualityjobs. Job growth offering high salaries and benefits will helpsustain the retail development, diversify the housing market and increase quality of life. While we remain steadfast in thatpursuit, we recognize opportunities still exist in retail areas which need to be addressed. Such an opportunity surfaced last year.A substantial retail prospect with a large customer draw approached the city through Retail Attractions, a retail developmentconsultant. The prospect indicatedthey will not advance in their consideration ofOwassoas the location of their developmentunless the city is under contract with Retail Attractions.On August 7, 2012 the City Council approved entering into a one-year contract with Retail Attractionsfor the amount of $48,000. PROSPECT DEVELOPMENT: Retail Attractions is an economic development firm that specializes in retail development. Rickey Hayes, CEO isintimately familiar with the dynamics of development. Retail Attractions brings experience, network of contacts and aconcentrated approach to bear immediately on behalf of the client. At the onset of entering into the contract with Retail Attractions, there wasno guarantee the aforementioned prospect will locate/developin Owasso. However,in order to comply with the prospect’s request to work only through Retail Attractions, staff believedit wasnecessary to pursue a contract with Mr. Hayes and Retail Attractions. Following a year under contract with Retail Attractions, staff believes this prospect is still a valuable pursuit and would like to continue to work with this consulting firm. Some accomplishments of note follow: Provided the city up-to-date market data from two national sources. Market data was just updated for the third time since the City of Owasso has contracted with Retail Attractions. The very latest 2013 [qtr 1 of 2013] data is in place. Provided information and data on Owasso development sites. Traveled to meetings with 202 development groups across the countrydiscussing the Owasso market. Hostedmeetings and traveled to meetings with 121 different retailersand 42 different full service restaurants discussing Owasso market and retail prospect. Over the past year’s scope of work,Retail Attractions has represented the City of Owasso at three ICSC (International Council of Shopping Center Events) in Las Vegas, Dallas, and Oklahoma City, as well as one Retail Live! event in Austin, TX. Hosted meetings with 6 groups of outlet developers: Paragon, Horizen, Taubman, Tanger, Simon, and Woodmont. The staff views this contract as a calculated investment that could produce an excellent return for the citizens of Owasso in terms of both sales tax and additional shopping opportunities. Additionally, a development of this nature would significantly expand the already large amount of out-of-town shoppers creating an even larger ratio of sales tax revenue-to-population. A lot of ground work has been laid on this project. Relationships are built and in order to land this prospect, staff believes it is necessary to continue the contract with Retail Attractions. FUNDING: Funding has been appropriated in the FY 2013-2014budget (in the Economic Development portion of the Hotel Tax Fund). RECOMMENTATION: The proposed ContractAgreement exceeds the City Manager’s spending authority and would require City Council approval. Staff recommends trustee action to recommend to the Owasso City Council to renewa one-year contract with Retail Attractions in order to secure a major retail prospect. ATTACHMENTS: 1. Proposed Contract PROJECT STATUS REPORT City of Owasso Public Works Department September 9, 2013 E. 106TH Street North and Garnett Road Intersection Improvement Project Funding for the construction of this project is a result of a “matching grant”; 80% - ODOT funding and 20% City funding. ODOT awardedconstruction contract to Paragon Contractors in the amount of - $1,952,952. A Public Meeting was held on June 27, 2013, with representatives from PSA - Dewberry, ODOT and the contractor constructing the improvements on hand to review the intersection improvements and to provide a preview of the construction schedule. The meeting was well receivedwith approximately 30 citizensin attendance. Those attending were afforded the opportunity to ask questions related to the project andview construction plans. Construction started onJuly 8, 2013with final completion expected in January - 2014. -Last week, the contractor completed the relocation ofthe city water line. -Contractor is in the process of starting relocation of the rural waterline. However, utility issueswith Cox Cable and AEP haveslowed progress.The contractorand public works staff arepresently working with AEP and Cox to alleviate the issues. Three Lakes Stormwater Channel Improvements Project includes widening and shaping ofthenorth/south channeleastof US - Hwy 169, from to 83rdStreet North southward to the end of the existing concrete channel. The engineering design is being performed by the City of Owasso’s Engineering - Division. Currently, the design is 100% complete. In April 2012, AT&Tmobilized and completed the relocation of their utility. - December 2012, Council awarded a construction contract to Tri-Star - Construction in the amount of $623,882. Approximately 1,600ft of concrete footing and blocks have been installed as - well as800linear ft of concrete mat. Currently,the project is95% complete with anticipated completion in early - September. E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue In October 2010, the City received notice that INCOG selected the project to - receive federal funding in the amount of $2,090,000 for engineering, right-of-way and utility relocation costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In October 2011, the City received notice that INCOG selected the project to - receive federal funding in the amount of $3,470,000 for construction and administration costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In February 2012, ODOT officials informed City staff of funds available in the - Federal Surface Transportation Fund for the planning phase of E. 76Street North th Widening Project. In March,INCOG presentedthis project to itsmembers for consideration to - receive funding in2012 for the engineering design.Project was approvedby the Technical Advisory and Transportation Policy Committees. In April 2012, the project was approved byINCOG Board of Directors - Engineering Consultant interviews wereheld on January 16, 2013. - Engineering agreement for Poe & Associates, Inc. of Tulsa, Oklahoma and - funding agreement wasapproved at the May 7th, 2013, Council Meeting. Engineering design is underwayThe engineering design is schedule to be -. complete by late spring 2014. Ranch Creek Sanitary Sewer Improvements May 2012, City Council awarded an engineering agreement in the amount of - $175,000 to KelloggEngineeringINC. Engineering design is approximately 40% completewith final design expectedin - July 2013. Finalplansare being reviewed by staff and will be sent to ODEQfor review and - approvalin June2013. As part of an OWRB requirement, aPublic Hearing over the environmental - document washeld on June 13, 2013 at the Owasso Librarywith approximately 10 citizens in attendance. City staff as well as representatives from Blackshare Environmental Solutions and Kellogg Engineering Inc. wasavailable to answer citizen questions regarding any environmental concerns.Brian Kellogg of Kellogg Engineering presented the engineering drafts of the proposed interceptor alignment for review by meeting attendees. Plans and alignment have been revised to comply with property owner’s - request. Plans and specifications will be submitted to ODEQ in August. - Bid advertisement for this project is expected to occur in September2013 with - construction scheduled to commence by January 2014. Garnett Widening (from E. 96Street North to E. 106Street North) thth In November 2012, Council approved an engineering agreement with Dewberry - in the amount of $345,600. The Conceptual Design is completewith final design now scheduled for - completion in January 2014. A Public Meeting for the Garnett Wideningprojectwas held June 27, 2013with - City staff and representatives from PSA Dewberrybeingpresentto receive citizen comments regarding the design.Those attending were afforded the opportunity to ask questions related to the project and view conceptual plans.The meeting was well attended with nearly 30 citizens in attendance. The Conceptual Designis complete with final design now scheduled for - completion in January 2014. N 129E Ave, E 96St N & Service Rd Widening, Drainage, Water,Sanitary thth Sewer Improvements E 96ST Nis approximately 65% percent complete, and concrete placement -th along the south lanes of 96is underway. th Substantialcompletion of E96St Nis expected by October 8. thth - Highway 75 and 116StreetOverpass Improvements th The Bridge Beams are now in place.Concrete placement on the bridge deck is - in progressand asphaltplacement on the on and off ramps is also in progress. With the exception of some minor ROW restoration, this project iscomplete and - open for public use. Original Town Sewer Line Improvements Sanitary sewer project is funded in the FY 2012-2013 Wastewater Collection - Operating Budget. As a result of inverse slope, several sections ofthegravity sewer line are in need - of replacement. The estimated cost for such improvements is$200,000. Plans have been submitted to ODEQ for review.Bid advertisement will occur - once ODEQ has approved the permit to construct. Hale Acres offsite Sanitary Sewer Line Improvements Sanitary sewer project is funded in the FY 2012-2013 Wastewater Collection - Operating Budget. As a result of inadequate slope, the offsite Hale Acres gravity sewer line is need - of replacement. The estimated cost for such improvements is $270,000. Plans have been submitted to ODEQ for review.Bid advertisement will occur - once ODEQ has approved the permit to construct. CDBG Sidewalk Project The Preconstruction Conference was held on July 29, 2013. Work is scheduled to - commence on August 14with scheduled completion by November 2013 . th Construction began on August 14andis ongoing inElm Creek.Work is th - approximately 15% completewith anticipated project completion in early November. TO:THE HONORABLE CHAIR AND TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: CHELSEA M.E. HARKINS DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT:DIRECTOR’S REPORT DATE: September 12, 2013 RETAIL & SERVICE DEVELOPMENT UPDATE Street N and 129E Avenue. Sam’s Club continuesconstruction at the NE Corner of 96 thth The outparcels will be Raising Cane’s Chicken Fingers, Whataburger, Hideaway, Heartland Dental and two unannounced parcels. The store will open on October 24, 2013. Sear’s opened a mattress and appliance store in Smith Farm Market in the former Dress Barn location. HEALTH CARE UPDATE Senior Suites, afull service nursing facility continues constructionon land to the south of the St. John Owasso medical campus.They could open next month. A memory center is planned for the Bailey Medical Campus. EDUCATION UPDATE The Tulsa Tech Campus hasOwasso opened for classes.