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Home My WebLink About2013.10.01_OPWA AgendaA Notice of the meeting and agenda filed in the - office of the City Clerk and pbsted at City Hall at 6:00 p.m. on Friday, September 27, 2013. ' I Juliann M. Stevens, Deputy City Clerk AGENDA Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the September 17, 2013 Regular Meeting Attachment #3A B. Approval of Claims Attachment #38 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase refuse containers Tim Doyle Attachment #5 Staff recommends authorization to purchase 500 green, 200 red, and 50 blue ninety -five gallon refuse containers from Rehrig Pacific Company in the amount of $35,977.50. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment PUBLIC NOTICE OF THE MEETING OF THE REGEiVE� OWASSO PUBLIC WORKS AUTHORITY �p13 SEP - TYPE OF MEETDA • Regular lce E: October 1, 2013 Gjty G>eTks TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the - office of the City Clerk and pbsted at City Hall at 6:00 p.m. on Friday, September 27, 2013. ' I Juliann M. Stevens, Deputy City Clerk AGENDA Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the September 17, 2013 Regular Meeting Attachment #3A B. Approval of Claims Attachment #38 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase refuse containers Tim Doyle Attachment #5 Staff recommends authorization to purchase 500 green, 200 red, and 50 blue ninety -five gallon refuse containers from Rehrig Pacific Company in the amount of $35,977.50. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 17, 2013 The Owasso Public Works Authority met in regular session on Tuesday, September 17, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m, on Friday, September 13, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:26 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Charlie Brown, Trustee Jeri Moberly, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ABSENT Chris Kelley, Vice Chairman ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 3, 2013 Regular Meetings and the September 10, 2013 Work Session B. Approval of Claims C. Receipt of the Monthly Budget Status Report Mr. Brown moved, seconded by Mr. Ross to approve the consent agenda with claims totaling $362,209.06. Also included for review was the payroll payment report for 09/07/2013. YEA: Ross, Moberly, Brown, Bonebrake NAY: None Motion passed 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BUDGET AMENDMENT FOR FY 2013 CARRYOVER PROJECTS Linda Jones presented the item recommending a budget amendment increasing estimated revenues by $467,096, and increasing the appropriation for expenditures in the OPWA Fund by $1,112,652. Owasso Public Works Authority September 17, 2013 Page 2 Mr. Ross moved, seconded by Mr. Brown to approve the budget amendment, as recommended. YEA: Ross, Moberly, Brown, Bonebrake NAY: None Motion passed 4 -0 ITEM 6 REPORT FROM OPWA MANAGER No report ITEM 7 REPORT FROM OPWA ATTORNEY No report ITEM 8 NEW BUSINESS None ITEM 9 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly to adjourn. YEA: Brown, Ross, Moberly, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:31 p.m. Doug Bonebrake, Chairman Lisa Wilson, Minute Clerk Claims List 10/1/2013 Bud et Unit Title Vendor Name Payable Description a ment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 405.85. TOTAL OPWA 405.85 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.51 UNITED STATES CELLULAR CORPORATION CELL BILL 62.57 CROWL MECHANICAL INC ICE MACHINE REPAIR 115.00 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 229.57 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 2.97 CITY OF OWASSO ADMIN OVERHEAD 15,416.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 80.41 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 0.69 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 20.87 AEPIPSO ELECTRIC USE 1,185.94 AT &T LONG DISTANCE LONG DISTANCE SERVICE 145.89 TOTAL OPWA ADMINISTRATION 17,361.32 UTILITY BILLING TYRONE EUGENE DINKINS METER READER 230.85 KATHLEEN A BALSIGER METER READER 15015 TRACY HARLIN METER READER 218.70 TYRONE EUGENE DINKINS METER READER 547.20 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,445.86 TODD C. KIMBALL METER READER 685.05 KATHLEEN A BALSIGER METER READER 498.15 JPMORGAN CHASE BANK POSPAPER- RECEIPT PAPER 23.90 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,530.70 TRACY HARLIN METER READER 357.75 TOTAL UTILITY BILLING 6,688.91 WATER USA MOBILITY WIRELESS, INC PAGER USE 8916 JPMORGAN CHASE BANK LOWES- DRAINAGE ROCK 31,23 JPMORGAN CHASE BANK LOWES -DRAIN SUPPLIES 37.53 JPMORGAN CHASE BANK ATWOODS -TOW BAR/PIN 59.98 JOE CASTLEMAN DRIVEWAY APPROACH /LABOR 800.00 JPMORGAN CHASE BANK TRANSCO - SAFETY GLOVES 21.40 JPMORGAN CHASE BANK HOME DEPOT - REPAIR PARTS 13.98 JPMORGAN CHASE BANK FASTENAL - SAFETY VEST 103.54 JPMORGAN CHASE BANK FASTENAL -BOLTS 35.49 JPMORGAN CHASE BANK HOLMAN SEED -SEED 100.00 JPMORGAN CHASE BANK EQUIPMENT ONE- RENTAL 226.87 JPMORGAN CHASE BANK BROWN FARMS -DRESS UPS 80.00 JPMORGAN CHASE BANK TRANSCO -PPE 10.70 Page 1 Claims List Budget Unit Title Vendor Name Payable Description a ment Amount WATER JPMORGAN CHASE BANK ALL WHEEL DRIVE -TOW PKG 606.40 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 168.16 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR AUGUST 680.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 JPMORGAN CHASE BANK FLEET - OVERHEAD LIGHTS 150.00 JPMORGAN CHASE BANK GREENHILL- CRUSHER RUN 341.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL .53.86 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 206.73 SPRINT SPRINT CARDS 39.99 AEP /PSO ELECTRIC USE 425.81 JPMORGAN CHASE BANK CAVENDERS -BOOTS 107.99 JPMORGAN CHASE BANK MILL CREEK -WOOD 10.48 JPMORGAN CHASE BANK LOWES -POST 20.77 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 2,399.20 JPMORGAN CHASE BANK HD SUPPLY -DYE TABLETS 36.00 JPMORGAN CHASE BANK HD SUPPLY - INSERTS 57.50 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 264.60 TOTAL WATER 7,232.23 WASTEWATER TREATMENT AT &T LONG DISTANCE LONG DISTANCE SERVICE 41.55 JPMORGAN CHASE BANK KOMLINE -BELT FOR GBT 750.02 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 496.94 JPMORGAN CHASE BANK AIR MAC -WWTP BLOWER 7,233.00 MIDWEST BIOSERVICE COMPANY, LLC DIGITAL MICROSCOPE 1,537.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 5,409.22 AEP /PSO ELECTRIC USE 21,840.36 JPMORGAN CHASE BANK TRANSCO -PPE 10.70 JPMORGAN CHASE BANK HACH- TRANSPORT PAIL 387.47 JPMORGAN CHASE BANK TRANSCO - SAFETY GLOVES 21.40 USA MOBILITY WIRELESS, INC PAGER USE 17.72 TOTAL WASTEWATER TREATMENT 40,629.56 WASTEWATER COLLECTION: USA MOBILITY WIRELESS, INC PAGER USE 35.44 JPMORGAN CHASE BANK TRANSCO- SAFETY GLOVES 21.40 JPMORGAN CHASE BANK TRANSCO -PPE 10.70 JPMORGAN CHASE BANK LOWES -WEED KILLER 110.18 JPMORGAN CHASE BANK LOWES -WIPES 6,48 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.33 JPMORGAN CHASE BANK ATWOODS -TEE POSTS 93.80 JPMORGAN CHASE BANK ATWOODS -TEE POSTS 140.70 Page 2 Claims List 10/1/2013 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION; SPRINT SPRINT CARDS 39.99 AEPIPSO ELECTRIC USE 4,690.57 JPMORGAN CHASE BANK LOWES- CONCRETE 37.50 JPMORGAN CHASE BANK AMERIFLEX -HOSE REPAIR 20.95 JPMORGAN CHASE BANK HD SUPPLY- REPAIR SUPPLIES 155.00 TOTAL WASTEWATER COLLECTIONS 5,417.37 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 1,860.00 TOTAL SANTA FE LIFT STATION 1,860.00 RANCH CREEK INTERCEPTOI JPMORGAN CHASE BANK DEQ- CONTRUCTION PERMIT 3,570.00 TOTAL RANCH CREEK INTERCEPTOR 3,570.00 REFUSE COLLECTIONS JPMORGAN CHASE BANK TRANSCO- SAFETY GLOVES 21.40 JPMORGAN CHASE BANK BUMPER TO BUMPER -HOSE 3.27 JPMORGAN CHASE BANK TRANSCO -PPE 10.70 USA MOBILITY WIRELESS, INC PAGER USE 62.52 UNITED STATES CELLULAR CORPORATION CELL BILL 62.57 JPMORGAN CHASE BANK ALSUMA- REPAIRS 1,382.69 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,196.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 7.98 LENOX WRECKER SERVICE INC TOWING 235.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 JPMORGAN CHASE BANK BUMPER TO BUMPER -TAPE - 7.54 JPMORGAN CHASE BANK GELLCO- SAFETY SHOES 107.99 JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 107.99 JPMORGAN CHASE BANK GELLCO- SAFETY SHOES 107.99 SPRINT SPRINT CARDS 13.33 TOTAL REFUSE COLLECTIONS 6,417.55 RECYCLE CENTER AEPIPSO ELECTRIC USE - 119.69 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 134.99 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 2,201.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 TOTAL RECYCLE CENTER 2,478.50 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 799420/ORF090007CW/09C 23,361.34 THE BANK OF NEW YORK TRUST CO 799413/FAP120011- L/12 -02B 10,482.00 THE BANK OF NEW YORK TRUST CO 875013/ORF -09- 0003- CW /09B 55,960.40 THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,26917 Page 3 Claims List 10/1/2013 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618713IFAP010003 -ll01C 6,414,35 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L/04 21,181.79 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -L /10 7,341.00 THE BANK OF NEW YORK TRUST CO 618710/ORF010002 -0018 11,827.11 THE BANK OF NEW YORK TRUST CO 618719/ORF990008 -U998 3,582.72 TOTAL OPWA DEBT SERVICE 176,419.88 D GRAND TOTAL 268,481.1 STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 137,972.38 RCB TRUST SERVICES SERIES 2008 NOTE 99,599.17 OPWA STF DEBT SERVICE 237,571.55 ND GRAND TOTAL 237,571.5 IA ST SUB - DEBT SERV SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 47,592.26.. TYANN DEVELOPMENT COMPANY, INC DEVELOPMENT AGREEMENT 55,648.35'. AL OPWA ST SUB -DEBT SERV 103,240.61 GRAND TOTAL Page 4 1 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/21/13 Payroll Expenses Total Expenses 8,075.67 4,465.60 11,274.90 8,208.93 6,032.10 125.00 11,452.82 958.40 11,725.63 7,650.30 18,706.29 14,385.57 9,357.36 139.10 17,561.40 1,856A5 FUND TOTAL 50,593.42 81,382.10 The City wit'.— Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle General Services Superintendent SUBJECT: Refuse Container Purchase DATE: September 27, 2013 BACKGROUND: The Refuse Division stock on refuse containers is low and additional containers are needed for new residential household waste (green cart), yardwaste (red cart), and physically disabled (blue cart) customers. The division has not purchased any containers since the original procurement during the transition to automated collection in FY 2009. In 2008, the OPWA approved an agreement with Rehrig Pacific Company with the ability to extend the term for one year increments for a period of up to three years if agreed to by both parties. Although the agreement has expired, the vendor has agreed to provide containers at the original contract price. Staff is proposing to purchase 500 green @ $47.25 each, 200 red @ $49.95 each, and 50 blue containers @ $47.25 each. FUNDING: Funding for refuse containers is included the FY 2014 Refuse Division budget. RECOMMENDATION: Staff recommends authorization to purchase 500 green, 200 red, and 50 blue ninety -five gallon refuse containers from Rehrig Pacific Company in the amount of $35,977.50.