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HomeMy WebLinkAbout2013.10.10_OEDA Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING:Regular DATE:October 10, 2013 TIME:10:00 a.m. PLACE:Owasso City Hall, Lower Level Conference Room 111 N. Main Owasso, Oklahoma Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00p.m. on Tuesday,October 8, 2013. _______________________________________________________ Chelsea M.E. Levo,Economic Development Director _________________________________________________________________________________________ AGENDA 1.Call to Order Dr. Spriggs,Chairman 2.Consideration and appropriate action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. Approval of minutes of the September 12, 2013 regular meeting A. Attachment Approval of claims B. Attachment . Acceptance of the monthly financial reports C Attachment 3.Consideration and appropriate action relating to items removed from the Consent Agenda 4.Report from Economic Development Director Ms. Levo Attachment * Monthly Building Report * Public Works Project Status Report *Business Development Report * Monthly Sales Tax Report 5.Report from OEDA Manager Mr. Lehr OEDA October 10, 2013 Page 2 6.Report from OEDA Trustees 7.New Business (New Business is any item of business which could not have been foreseen at thetime of posting of the agenda.) 8.Consideration and appropriate action relating to a request for an executive session, for purposes of conferring on matters pertaining to economic development and the enticement of a business to locate within the area, wherein public disclosure of the matters to be discussed would violate the confidentiality of the business pursuant to 25 O.S. §307(C)(10). 9. Adjournment MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF MEETING Thursday, September 12, 2013 The Owasso Economic Development Authoritymet in regularsession on Thursday, September 12, 2013in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PMon Tuesday, September 10, 2013. CALL TO ORDER& ROLL CALL ITEM 1: Dr. Spriggscalled the meeting to order at 10:00AM. PRESENT Bryan Spriggs, Chairman Dirk Thomas,Vice chairman Gary Akin, Secretary Jeri Moberly, Trustee Dee Sokolosky, Trustee Frank Enzbrenner, Trustee David Charney, Trustee A quorum was declared present. ABSENT None ITEM 2:CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OEDA CONSENTAGENDA A.Approval of minutes of the August 8, 2013Regular Meeting B.Approval of claims C.Acceptance of the monthly financial report Dr. Thomasmoved to approve the consent agenda,seconded by Mr. Enzbrenner. AYE:Spriggs,Thomas, Sokolosky,Enzbrenner, Moberly,Akin, Charney NAY:None Motion carried 7-0. ITEM 3:CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required CONSIDERATION AND APPROPRIATE ACTIONRELATING TO A RECOMMENDATION BY ITEM 4: THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TO THE OWASSO CITY COUNCIL TO RENEW A ONE-YEAR CONTRACT WITH RETAIL ATTRACTIONS Chelsea Levo presented the item. Following discussion, Mr. Enzbrenner moved to recommend approval of a one-year contract with Retail Attractions to the Owasso City Council, seconded by Mr. Charney. AYE:Spriggs, Thomas, Sokolosky, Enzbrenner, Moberly, Akin, Charney NAY:None Motion carried 7-0. September 12, 2013 ITEM 5:REPORT FROM ECONOMIC DEVELOPMENT DIRECTOR No report. ITEM 6:REPORT FROM OEDA MANAGER No report. ITEM 7:REPORT FROM OEDA TRUSTEES No report. NEW BUSINESS ITEM 8: None. ITEM 9:ADJOURNMENT Dr. Thomasmoved to adjourn the meeting, seconded by Mr. Charney. AYE:Moberly, Sokolosky, Thomas, Spriggs, Akin, Enzbrenner, Charney NAY:None Motion carried 7-0. At 10:14PM, the meeting adjourned. __________________________________ Juliann Stevens, Recording Secretary -2- TO:THE HONORABLE CHAIRMAN AND TRUSTEES OWASSO ECONOMIC DEVELOPMENTAUTHORITY FROM:CHELSEA M.E. HARKINS ECONOMIC DEVELOPMENT DIRECTOR SUBJECT:CLAIMS, OEDA October 10, 2013 DATE: No Claims for September2013. PROJECT STATUS REPORT City of Owasso Public Works Department October 4, 2013 E. 106TH Street North and Garnett Road Intersection Improvement Project Funding for the construction of this project is a result of a “matching grant”; 80% - ODOT funding and 20% City funding. ODOT awardedconstruction contract to Paragon Contractors in the amount of - $1,952,952. A Public Meeting was held on June 27, 2013, with representatives from PSA - Dewberry, ODOT and the contractor constructing the improvements on hand to review the intersection improvements and to provide a preview of the construction schedule. The meeting was well receivedwith approximately 30 citizensin attendance. Those attending were afforded the opportunity to ask questions related to the project and view construction plans. Construction started onJuly 8, 2013with final completion expected in January - 2014. -Contractor has completed installation ofthe Washington County 2” rural water line and is in the process of installing the 12” Washington County water line and should be complete within two weeks. -Contractor is expected to begin strormwater infrastructure improvements within ten days. This project is currently one monthbehind scheduledue to utility conflictsand is now scheduled to be complete inFebruary 2014. Three Lakes Stormwater Channel Improvements Project includes widening and shaping ofthenorth/south channeleastof US - Hwy 169, from to 83rdStreet North southward to the end of the existing concrete channel. The engineering design is being performed by the City of Owasso’s Engineering - Division. Currently, the design is 100% complete. In April 2012, AT&Tmobilized and completed the relocation of their utility. - December 2012, Council awarded a construction contract to Tri-Star - Construction in the amount of $623,882. Allconcrete matting and block as well as fencing are complete. A few punch list - items are in the process of being corrected.Currently,the project is99% complete with anticipated completion in early October. Acceptance and final approvalof this projectis expected to be on the October 15 council agenda. E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue In October 2010, the City received notice that INCOG selected the project to - receive federal funding in the amount of $2,090,000 for engineering, right-of-way and utility relocation costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In October 2011, the City received notice that INCOG selected the project to - receive federal funding in the amount of $3,470,000 for construction and administration costs. A 20% required match will be funded through the City of Owasso’s Capital Improvement Fund. In February 2012, ODOT officials informed City staff of funds available in the - Federal Surface Transportation Fund for the planning phase of E. 76Street North th Widening Project. In March,INCOG presentedthis project to itsmembers for consideration to - receive funding in2012 for the engineering design.Projectwas approvedby the Technical Advisory and Transportation Policy Committees. In April 2012, the project was approved byINCOG Board of Directors - Engineering Consultant interviews wereheld on January 16, 2013. - Engineering agreement for Poe & Associates, Inc. of Tulsa, Oklahoma and - funding agreement wasapproved at the May 7th, 2013, Council Meeting. Engineering design is underwayThe engineering design is schedule to be -. complete by late spring 2014. Ranch Creek Sanitary Sewer Improvements May 2012, City Council awarded an engineering agreement in the amount of - $175,000 to KelloggEngineeringINC. Engineering design is approximately 40% completewith final design expectedin - July 2013. Finalplansare being reviewed by staff and will be sent to ODEQfor review and - approvalin June2013. As part of an OWRB requirement, aPublic Hearing over the environmental - document washeld on June 13, 2013 at the Owasso Librarywith approximately 10 citizens in attendance. City staff as well as representatives from Blackshare Environmental Solutions and Kellogg Engineering Inc. wasavailable to answer citizen questions regarding any environmental concerns.Brian Kellogg of Kellogg Engineering presented the engineering drafts of the proposed interceptor alignment forreview by meeting attendees. Plans and alignment have been revised to comply with property owner’s - request. Plans and specifications will be submitted to ODEQ in August. - Bid advertisementis expected to occur in Octoberwith construction scheduled - to commence by January 2014. Garnett Widening (from E. 96Street North to E. 106Street North) thth In November 2012, Council approved an engineering agreement with Dewberry - in the amount of $345,600. The Conceptual Design is completewith final design now scheduled for - completion in January 2014. A Public Meeting for the Garnett Wideningprojectwas held June 27, 2013with - City staff and representatives from PSA Dewberrybeingpresent to receive citizen comments regarding the design.Those attending were afforded the opportunity to ask questions related to the project and view conceptual plans.The meeting was well attended with nearly 30 citizens in attendance. The Conceptual Design is complete with final design now scheduled for - completion in January 2014. N 129E Ave, E 96St N & Service Rd Widening, Drainage, Water,Sanitary thth Sewer Improvements E 96ST Nis approximately 90% percent complete,and work within the -th boulevardis underway. Substantialcompletion of E96St Nis expected by October 8with final -thth completion scheduled to occur on November 8. th Original Town Sewer Line Improvements Sanitary sewer project is funded in the FY 2012-2013 Wastewater Collection - Operating Budget. As a result of inverse slope, several sections ofthegravity sewer line are in need - of replacement. The estimated cost for such improvements is$200,000. The Permitto Constructhas been receivedfrom ODEQ. Bid advertisement is - expected in Octoberwith construction commencing in January 2014. Hale Acres offsiteSanitary Sewer Line Improvements Sanitary sewer project is funded in the FY 2012-2013 Wastewater Collection - Operating Budget. As a result of inadequate slope, the offsite Hale Acres gravity sewer line is need - of replacement. The estimated cost for such improvements is $270,000. The Permitto Constructhas been receivedfrom ODEQ. Bid advertisementis - expected in October with construction commencing in January 2014. CDBG Sidewalk Project The Preconstruction Conference was held on July 29, 2013. Work is scheduled to - commence on August 14with scheduled completion by November 2013 . th Construction began on August 14andis ongoingin OriginalTown.Work is th - approximately 80% completewith anticipated project completion in early November. TO:THE HONORABLE CHAIR AND TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: CHELSEA M.E. HARKINS DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT:DIRECTOR’S REPORT DATE: October 10, 2013 RETAIL & SERVICE DEVELOPMENT UPDATE Sam’s Club’s grand opening will be on October 24, 2013. You are all invited to attend the ribbon cutting at 8:30 AM. HEALTH CARE UPDATE Senior Suites, afull service nursing facility continues constructionon land to the south of the St. John Owasso medical campus.They will open thismonth. A memory center is planned for the Bailey Medical Campus. EDUCATION UPDATE The Tulsa Tech Campus will have a small opening ceremony next month. We will let you know what date that is scheduled soon. CORPORATE UPDATE Staff has been working with two different prospects on corporate relocation in the last month. No information can be made publicly, yet, about the specifics.