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Home My WebLink About2013.10.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: October 15, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 11, 2013. zav Sherry Bishop ity Clerk oll AGENDA Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the October 1, 2013 Regular Meeting and the October 8, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager A. Bailey Ranch Golf Course Monthly Status Update 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 1, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, October 1, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hail bulletin board at 6:00 pm on September 27, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:45 pm ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ABSENT Charlie Brown, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 17, 2013 Regular Meeting B. Approval of Claims Mr. Brown moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $16 ,691.05. Also included for review was the payroll payment report for 09/21/13. YEA: Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly, to adjourn the meeting. YEA: Ross, Moberly, Kelley, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:46 pm Lisa Wilson, Minute Clerk October 1, 2013 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 8, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 8, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 4, 2013, ITEM]: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT Doug Bonebrake, Mayor /Chairman Charlie Brown Councilor /Trustee Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ABSENT Chris Kelley Vice Mayor /Vice Chairman ITEM 2: DISCUSSION RELATING TO ADMINISTRATION ITEMS A. Excess Workers Compensation Renewal B. Property Insurance Renewal C. Special Events Ordinance D. Code of ordinance, Section 2 -412: Addressing the Council Sherry Bishop presented items A and B. Discussion was held. it was further explained that both items will be placed on the October 15, 2013 agenda for consideration and appropriate action. Ms. Bishop presented item C and advised that staff continues to develop Ordinance language and event guidelines. Juliann Stevens presented item D and discussion was held. It was further explained that this item will be included on the November worksession agenda for additional discussion. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Bid Review for Fire Station No. 1 - Generator B. Bid Review for Fire Station No. 1 - Roof Replacement Mark Stuckey presented items A and B and discussion was held. It was further explained that both items will be placed on the October 15, 2013 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. City Manager Report • Sales Tax Report Sherry Bishop advised that the monthly sales tax information was not available as of the time of the meeting. Ms. Bishop also advised the Council that just prior to the meeting, staff learned of an opportunity to refinance a 2006 OWRB note. Ms. Bishop advised that staff would provide the Council with additional information as soon as possible in anticipation of placing an item on the October 15, 2013 agenda for preliminary approval. October 8, 2013 Page 2 ITEM 5: REPORT FROM CITY COUNCILORS Mayor Bonebrake expressed appreciation for staff participation in the Gathering on Main event. ITEM 6: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Brown. YEA: Brown, Ross, Moberly, Bonebrake NAY: None Motion carried 4 -0 Meeting adjourned at 7:15 p.m. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK WALMART -FOOD 37.82 JPMORGAN CHASE BANK PING - MERCHANDISE 108.05 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE 236.12 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,484.00 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE 171.36 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 644.40 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE 469.71 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 167.40 JPMORGAN CHASE BANK WALMART -FOOD 5.72 JPMORGAN CHASE BANK SYSCO -FOOD 738.70 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 430.65 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 1,200.74 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 506.46 JPMORGAN CHASE BANK SYSCO -FOOD 680.48 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 453.60 JPMORGAN CHASE BANK SYSCO -FOOD 215.98 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 79.93 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 62.72 JPMORGAN CHASE BANK. OAKLEY- MERCHANDISE 230.99 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 67.50 JPMORGAN CHASE BANK GRT PLAINS -COKE PRODUCTS 73.56 JPMORGAN CHASE BANK ADAMS GOLF - MERCHANDISE 80.27 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE 48.47 JPMORGAN CHASE BANK SYSCO -FOOD 559.92 BGR DAILY ACCT. REIMS PETTY CASH 361.05 JPMORGAN CHASE BANK GIRT PLAINS -COKE PRODUCTS 350.00 JPMORGAN CHASE BANK WALMART -FOOD 91.24 JPMORGAN CHASE BANK I SYSCO- CREDIT 1 -49.44 TOTAL OPGA 9,527.40 GOLF SHOP JPMORGAN CHASE BANK OAKLEY- UNIFORM APPAREL 7180.04 JPMORGAN CHASE BANK UPS STORE - SHIPPING 3313 1FOOTJOY-UNIFORM JPMORGAN CHASE BANK APPAREL 47.12 TOTAL GOLF SHOP 260.29 CART OPERATIONS JPMORGAN CHASE BANK MURPHY SANITARY- SUPPLIES 40.95 JPMORGAN CHASE BANK WALMART - SUPPLIES 16.38 YAMAHA MOTOR CORPORATION, USA GOLF CAR LEASE 3,595.49 JPMORGAN CHASE BANK LOWES -HOSES 15.96 JPMORGAN CHASE BANK ROBERTSON -TIRES 169.95 JPMORGAN CHASE BANK WALMART - BATTERY 79.97 TOTAL CART OPERATIONS 3,918.70 Page 1 Claims List 10(15/2013 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT JPMORGAN CHASE BANK OREILLYS- RADIATOR HOSE 32.62 HOLLIDAY SAND & GRAVEL CO SAND 507.01 JPMORGAN CHASE BANK ZORO- RECIPROCATING SAW 54.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40.78 JPMORGAN CHASE BANK LUBER BROS -BOLT 1.18 JPMORGAN CHASE BANK LUBER BROS -BOLTS 9.55 JPMORGAN CHASE BANK ROBERTSON -TURF TIRE 43.99 UNIFIRST HOLDINGS LP TOWELSERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 21.35 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 HOLLIDAY SAND & GRAVEL CO GREENS MIX 1,047.92 HOLLIDAY SAND & GRAVEL CO SAND 926.56 TIMMONS OIL COMPANY FUEL 1,435.90 JPMORGAN CHASE BANK HO SUPPLY - FITTINGS 105.97 JPMORGAN CHASE BANK HD SUPPLY -PVC FITTING 2.95 JPMORGAN CHASE BANK HOME DEPOT -PUMP RENTAL 100.00 JPMORGAN CHASE BANK R & R PROD - AERATION TINES 181.65 VERIZON WIRELESS WIRELESS CONNECTION 32.41 JPMORGAN CHASE BANK OKGCSA- SEMINAR FEES 120.00 JPMORGAN CHASE BANK ATWOODS- FESCUE SEED 59.99 AT &T CONSOLIDATED PHONE BILL 85.34 JPMORGAN CHASE BANK HOME DEPOT- RETURN -39.65 JPMORGAN CHASE BANK OTRF- CONFERENCE FEE 180.00 JPMORGAN CHASE BANK OREILLYS- GREASE FITTINGS 13.54 JPMORGAN CHASE BANK OREILLYS- BATTERIES 18.12 JPMORGAN CHASE BANK OREILLYS- BRAKES 112.30 JPMORGAN CHASE BANK OREILLYS -BRAKE TOOL 4.99 JPMORGAN CHASE BANK OREILLYS- WRENCH SET 17.99 JPMORGAN CHASE BANK STD SUPPLY - SPINDLE ASSEM 134.74 JPMORGAN CHASE BANK GCSAA- ANNUAL DUES 185.00 JPMORGAN CHASE BANK LOWES -WIRE 81.98 JPMORGAN CHASE BANK GREEN ACRE SOD -MULCH 500.00 JPMORGAN CHASE BANK WINFIELD- HERBICIDE 217.84 JPMORGAN CHASE BANK LOWES-VALVE BOXES 21.94 TOTAL COURSE MAINT 6,301.16' FOOD & BEV JPMORGAN CHASE BANK UPPLIES 66.83 JPMORGAN CHASE BANK UPPLIES 135.05 JPMORGAN CHASE BANK SANITARY - SUPPLIES 10.50 7GYRT JPMORGAN CHASE BANK T - SUPPLIES 5.96 JPMORGAN CHASE BANK INS -0O2 TANK 24.00 Page 2 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL FOOD & BEV 242.34 GOLF ADMIN WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 407.63 AT &T CONSOLIDATED PHONE BILL 306.80 JPMORGAN CHASE BANK COX -WIFI 89.95 JPMORGAN CHASE BANK MURPHY SANITARY- SUPPLIES 218.18 JPMORGAN. CHASE BANK COURSETRENDS- MARKETING 355.00 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISHER 139.94 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 245.92 TOTAL GOLF ADMIN 1,763.42 FUND GRAND TOTAL 22,013.31 OPGA GRAND TOTAL $22,013.31 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/05/13 Department Payroll Expenses Total Expenses Golf Shop Operations 1,83335 3,042.81 Cart Operations 1,345.07 1,510.25 Golf Course Operations 8,367.19 11,735.08 Food & Beverage 2,668.82 2,994.57 General & Administration 3,23212 4,722.26 FUND TOTAL 17,446.65 24,004.97 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of September 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) September 30, 2013 Month Year Percent To -Date To -Date Budget of Budget 60,890 202,043 609,000 33.18% 10,720 40,688 170,000 23.93% (8,489) (31,422) (124,100) 25.32% 16,108 58,451 187,000 31.26% (9,052) (29,579) (95,000) 31.14% 1,747 5,187 18,700 27.74% 71,925 245,368 765,600 32.05% 71,925 55,649 8,087 13,218 250,000 0.00 % 245,368 1,015,600 24.16% September 30, 2012 Month Year Percent To -Date To -Date Budget of Budget 60,516 171,904 510,000 33.71% 14,653 47,096 165,000 28.54% (10,827) (35,972) (124,000) 29.01% 17,928 54,518 178,000 30.63% (9,145) (28,444) (87,000) 32.69% 1,440 5,342 18,700 28.57% 74,565 214,444 660,700 32.46% 250,000 0.00% 74,565 214,444 910,700 23.55% 190,845 700,500 27.24% 59,682 191,727 668,600 28.68% 41,706 124,000 33.63% 7,819 44,906 110,200 40.75% 47,473 191,100 24.84% 12,807 48,111 131,900 36.48% - 9,180 76,954 280,024 1,015,600 27.57% 80,308 293,925 910,700 32.27% (34,655) {79,481) (5,744) (5,028)