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Home My WebLink About2013.10.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 15, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 11, 2013. l� Sherry Bishop, GlYy Clerk AGENDA 1. Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the October 1, 2013 Regular Meeting and the October 8, 2013 Work Session Attachment # 3 -A B. Approval of Claims Attachment # 3 -B C. Receipt of the Monthly Budget Status Report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 1, 2013 The Owasso Public Works Authority met in regular session on Tuesday, October 1, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on September 27, 2013. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:41 pm ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Chris Kelley, Vice Chairman Jeri Moberly, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Warren Lehr, Interim Authority Manager Julie Lombardi, Authority Attorney ABSENT Charlie Brown, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 17, 2013 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Ms. Moberly, to approve the Consent Agenda with claims totaling $609,293.33. Also included for review was the payroll payment report for 9/21(13. YEA: Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF REFUSE CONTAINERS Tim Doyle presented the item recommending Trustee authorization to purchase 500 green, 200 red, and 50 blue ninety -five gallon refuse containers from Rehig Pacific Company in the amount of $35,977.50. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to authorize the purchase of refuse containers, as recommended. Owasso Public Works Authority YEA: Moberly, Kelley, Ross, Bonebrake NAY: None Motion carried 4 -0 ITEM 6 REPORT FROM OPWA MANAGER No report ITEM 7 REPORT FROM OPWA ATTORNEY No report ITEM 8 NEW BUSINESS None ITEM 4 ADJOURNMENT Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:45 pm. Lisa Wilson, Minute Clerk 2 October 1, 2013 Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 8, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 8, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 4, 2013. ITEM]: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT Doug Bonebrake, Mayor /Chairman Charlie Brown Councilor /Trustee Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ABSENT Chris Kelley Vice Mayor /Vice Chairman ITEM 2: DISCUSSION RELATING TO ADMINISTRATION ITEMS A. Excess Workers Compensation Renewal B. Property Insurance Renewal C. Special Events Ordinance D. Code of ordinance, Section 2 -412: Addressing the Council Sherry Bishop presented items A and B. Discussion was held. It was further explained that both items will be placed on the October 15, 2013 agenda for consideration and appropriate action. Ms. Bishop presented item C and advised that staff continues to develop Ordinance language and event guidelines. Juliann Stevens presented item D and discussion was held. It was further explained that this item will be included on the November worksession agenda for additional discussion. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Bid Review for Fire Station No. 1 - Generator B. Bid Review for Fire Station No. 1 - Roof Replacement Mark Stuckey presented items A and B and discussion was held. It was further explained that both items will be placed on the October 15, 2013 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. City Manager Report • Sales Tax Report Sherry Bishop advised that the monthly sales tax information was not available as of the time of the meeting. Ms. Bishop also advised the Council that just prior to the meeting, staff learned of an opportunity to refinance a 2006 OWRB note. Ms. Bishop advised that staff would provide the Council with additional information as soon as possible in anticipation of placing an item on the October 15, 2013 agenda for preliminary approval. October 8, 2013 Page 2 ITEM 5: REPORT FROM CITY COUNCILORS Mayor Bonebrake expressed appreciation for staff participation in the Gathering on Main event. ITEM 6: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Brown. YEA: Brown, Ross, Moberly, Bonebrake NAY: None Motion carried 4 -0 Meeting adjourned at 7:15 p.m. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List WIMPISyK3 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 304.54 TOTAL OPWA 304.54 OPWA ADMINISTRATION JPMORGAN CHASE BANK RED BUD SERV -AC FILTERS 41.78 JPMORGAN CHASE BANK LOWES -PARTS 11.98 AT &T CONSOLIDATED PHONE BILL 509.28 TULSA REGIONAL CHAMBER TULSA STATE OF THE CITY 50.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 84.03 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.91 JPMORGAN CHASE BANK DALE & LEES -A /C REPAIR 117.00 JPMORGAN CHASE BANK REASORSSUPPLIES 9.27 CITY GARAGE LABORIOVERHEAD - SEPT, 2 250.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 208.50 WAL -MART CORP SAMS CLUB 77150903608 1 OPERATING SUPPLIES 21.26 TOTAL OPWA ADMINISTRATION 1,408.02 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,282.36 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,442.53 TODD C. KIMBALL METER READER 481.50 KATHLEEN A BALSIGER METER READER 549.45 JPMORGAN CHASE BANK L & M OFFICE - PARTIAL WALL7 1,068.03 TOTAL UTILITY BILLING 5,823.87 WATER TREASURER PETTY CASH TAG 10.00 JPMORGAN CHASE BANK UTILITY SUPPLY-SUPPLIES 4,804.89 JPMORGAN CHASE BANK QUALITY TIRE - FLATBED TIRE 40.00 JPMORGAN CHASE BANK LOWES- CONCRETE BLOCKS 11.82 JPMORGAN CHASE BANK HD SUPPLY -METER CANS 1,424.00 JPMORGAN CHASE BANK HD SUPPLY - COUPLINGS 246.90 JPMORGAN CHASE BANK HD SUPPLY -PIPE 290.00 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 219.80 JPMORGAN CHASE BANK HD SUPPLY-METER FLANGES 227.80 JPMORGAN CHASE BANK LOWES - REFRIGERATOR 411.48 TWIN CITIES READY MIX, INC CONCRETE 91.00 WAYEST SAFETY, LLC FITTESTING 280.00 JPMORGAN CHASE BANK HOME DEPOT- CONCRETE BLKS 14.08 JPMORGAN CHASE BANK INTERSTATE ALL - BATTERIES 272.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 53.86 CITY GARAGE VEH PARTS PURCH -SEPT, 2 1,712.17 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 2,139.61 JPMORGAN CHASE BANK GRAINGER -PARTS 41.56 Page 1 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... JPMORGAN CHASE BANK KUM & GO- DIESEL FUEL 117.59 CITY GARAGE LABORIOVERHEAD - SEPT, 2 1,720.83 CITY OF TULSA UTILITIES WATER 98,483.90 CITY OF TULSA UTILITIES WATER 164,491.16 TOTAL WATER 277,158.71 WASTEWATER TREATMENT WALLACE ENGINEERING STRUCTURAL ENGINEERING SERVICES 4,031.75 CITY GARAGE LABOR /OVERHEAD - SEPT, 2 666.66 CITY GARAGE VEH PARTS PURCH - SEPT, 2 376.56 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 688.92 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 32.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 69.94 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.94 WAYEST SAFETY, LLC FITTESTING 120.00 AT &T CONSOLIDATED PHONE BILL 230.10 JPMORGAN CHASE BANK LOWES- SUPPLIES 55.65 JPMORGAN CHASE BANK BUMP28UMP -AIR FILTERS 53.90 JPMORGAN CHASE BANK INTERSTATE ALL - BATTERIES 12.50 JPMORGAN CHASE BANK LOWES -SPRAY NOZZLE 27.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 0.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 69.48 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,526.27 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 253.55 TOTAL WASTEWATER TREATMENT 8,264.92 WASTEWATER COLLECTION; VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.67 JPMORGAN CHASE BANK BROWN FARMS-SOD 48.00 JPMORGAN CHASE BANK FLEET -LIGHT BAR INSTALL 184.99 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 586.02 JPMORGAN CHASE BANK ADVANCED INDUST -PARTS 248.84 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.76 JPMORGAN CHASE BANK LOWES -WATER HOSEINOZZEL 70.58 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 12418 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 244.80. JPMORGAN CHASE BANK LOWES -WASP SPRAY 10.94 JPMORGAN CHASE BANK LOWES- REFRIGERATOR. 411.49 JPMORGAN CHASE BANK HD SUPPLY - SEALANT 213.90 JPMORGAN CHASE BANK HD SUPPLY -DYE 15.00 JPMORGAN CHASE BANK HD SUPPLY -PAINT 112.68 WAYEST SAFETY, LLC FITTESTING 160.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.33 JPMORGAN CHASE BANK HD SUPPLY - RETURN •58.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.33 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 1 149.08 Page 2 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION; FLEETCOR TECHNOLOGIES FUELMAN -SEPT, 2013 597.68 CITY GARAGE VEH PARTS PURCH -SEPT, 2 836.75 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 18.12 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 916.66 FEDERAL EXPRESS CORPORATION SHIPPING SERVICES 19,76 TOTAL WASTEWATER COLLECTIONS 4,997.26 RANCH CREEK INTERCEPTOI SOUTH KANSAS & OKLAHOMA RAILROAD PERMIT FEE TO CROSS RAILR 4,200.00 SEVEN C'S ENTERPRISES, INC SEWER LINE EASEMENTACQUI 2,100.00 SEVEN C'S ENTERPRISES, INC RIGHT OF WAY ACQUISITION 500.00 TOTAL RANCH CREEK INTERCEPTOR 6,800.00 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.80 JPMORGAN CHASE BANK CHARACTER TRAINING EXPENS 180.93 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 38.35 JPMORGAN CHASE BANK ALSUMA-TRUCK REPAIRS 1,601.84 JPMORGAN CHASE BANK CUMMINS - REPAIRS /PARTS 5,691.23 REHRIG PACIFIC CO. REFUSE CARTS 35,977.50 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 3,166.66 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 153.20 MCNEILUS FINANCIAL INC PROX. SWITCHES 175.84 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,545.55 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 9,346.66 CITY GARAGE VEH PARTS PURCH -SEPT, 2 4,340.52 JPMORGAN CHASE BANK BUMP2BUMP -PARTS 44.26 JPMORGAN CHASE BANK ALSUMA -TRUCK REPAIRS 1,251.51 JPMORGAN CHASE BANK BUMP2BUMP -WIRE 5.00 JPMORGAN CHASE BANK BUMP213UMP -WIRE 3.10 JPMORGAN CHASE BANK BUMP2BUMP- STEERING FLUID 10.00 JPMORGAN CHASE BANK I BUMP2BUMP- BATTERIES 175.00 TOTAL REFUSE COLLECTIONS 66,826.40 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,482.39 CITY GARAGE LABORIOVERHEAD - SEPT, 2 166.66 NATIONAL WASTE & DISPOSAL, INC. RECYCLE GLASS ROLLOFF 200.00 AT &T CONSOLIDATED PHONE BILL 38.35 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 10.98 TOTAL RECYCLE CENTER 1,909,36 Page 3 Claims List 10/15/2013 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10105113 Department Payroll Expenses Total Expenses OPWA Administration 7,956.73 11,586.18 Utility Billing 4,465.60 7,643.41 Water 13,248.35 20,985.57 Wastewater 8,910.35 15,205.10 Wastewater Collection 5,861.32 9,141.21 Santa Fe Lift Station 50.00 55.65 Refuse 10,984.77 17,017.06 Recycle Center 958.40 1,852.35 FUND TOTAL 52,435.52 83,486.53 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses Budgetary Basis As of September 30, 2013 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 466,434 $ 1,446,883 $ 5,440,000 26.60% Wastewater 300,673 890,288 3,450,000 25.81% Refuse & recycle 155,603 484,647 1,836,000 26.40% Other fees 42,275 123,665 524,000 23.60% Interest & other 1,233 201,169 216,220 93.04% TOTAL OPERATING REVENUES $ 966,217 $ 3,146,653 $ 11,466,220 27.44% OPERATING EXPENSES: Personal services $ 164,003 $ 567,499 $ 2,324,840 24.41% Materials & supplies 348,974 1,015,236 3,679,745 27.59% Other services 89,539 448,418 1,419,365 31.59% Capital outlay 16,734 33,785 4,642,225 0.73% Debt service 771,088 1,321,608 3,253,101 40.63% TOTAL OPERATING EXPENSES $ 1,390,337 $ 3,386,546 $ 15,319,276 22.11% REVENUES OVER EXPENSES $ (424,120) $ (239,893) $ (3,853,056) TRANSFERS IN (OUT) Transfers in $ 118,550 $ 118,550 $ 235,101 50.43% Transfers out (100,000) (100,000) (400,000) 25.00% TOTAL TRANSFERS $ 18,550 $ 18,550 $ (164,899) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ - $ - $ 4,035,000 Expenditures of OWRB Debt (2,333) (7,300) - TOTAL OWRB PROCEEDS AND EXPENDITURES $ (2,333) $ (7,300) $ 4,035,000 NET INCOME (LOSS) $ (407,902) $ (228,642) $ 17,045 WORKING CAPITAL - Beginning Balance $ 2,029,870 $ 2,029,870 WORKING CAPITAL - Ending Balance $ 1,801,228 $ 2,046,915