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Home My WebLink About2013.10.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: October 15, 2013 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 11, 2013. 9~tw Sherry Bishop(/City Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Apostle David Priest of The Rock of Greater Tulsa 3. Flag Salute 4. Roll Call 5. Proclamation of National Community Planning Month Mayor Bonebrake Attachment #5 6. Recognition of the Employee of the Quarter Michele Dempster 7. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the October 1, 2013 Regular Meeting and the October 8, 2013 Work Session Attachment #7A B. Approval of Claims Attachment #7B C. Receipt of the Monthly Budget Status Report Attachment #7C Owasso City Council October 15, 2013 Page 2 D. Council authorization for the Mayor to execute the following "Agreements for Urban Engineering Services" Attachment #7D • Ash Grove Cement Terminal: Site, paving, water line, and other utilities Memory Care Facility: Water and sewer lines a The Harker Group, LLC: Site, paving, and drainage R Clinch Martial Arts Academy: Site, paving, and drainage E. Acceptance of Willis Farms Onsite Water and Sanitary Sewer Infrastructure Attachment #7E 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to the renewal of excess workers' compensation coverage Michele Dempster Attachment #9 Staff recommends authorization for the City Manager to execute a contract with New York Marine & Generai/Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $55,276. 10. Consideration and appropriate action relating to the renewal of property-casualty insurance coverage Michele Dempster Attachment # 10 Staff recommends authorization for the City Manger to execute contracts with Allianz in the amount of $57,287 and with homeland (One Beacon) in the amount of $10,600 for property-casualty insurance coverage at a total cost of $67,887. 11. Consideration and appropriate action relating to the acceptance of Three Lakes Channel Project and authorization for final payment Earl Farris Attachment # 11 Staff recommends acceptance of the contract work and authorization for final payment to Tri-Star Construction in the amount of $30,051.61 resulting in a final contract amount of $601,032.10. 12. Consideration and appropriate action relating to the purchase of a service truck for Storrnwater/Vegetation Control Tim Doyle Attachment # 12 Staff recommends approval to purchase a service vehicle from Bill Knight Ford, Tulsa, Oklahoma per state bid for $42,128. Owasso City Council October 15, 2013 Page 3 13. Consideration and appropriate action relating to the purchase of a service truck for the Street Division Tim Doyle Attachment # 13 Staff recommends approval to purchase a service vehicle from Bill Knight Ford, Tulsa Oklahoma per state bid for $51,912. 14. Consideration and appropriate action relating to the purchase of an emergency power generator Mark Stuckey Attachment # 14 Staff recommends awarding a bid and approving the purchase of an emergency power generator in the amount of $31,948 from Clifford Power Systems of Tulsa for Fire Station No. 1. is. Consideration and appropriate action relating to roof and siding repairs for Fire Station No. i Mark Stuckey Attachment # 15 Staff recommends awarding a bid to Nigh Point Roofing of Bixby for replacement and repairs to the siding and roof in the amount of $29,563. 16. Consideration and appropriate action relating to the Phase 11 Owasso Police Multi-Use Firearms Training Facility Project Construction Bid Award Scott Chambless Attachment # 16 Staff recommends award of a construction contract to Cherokee Pride Construction in the amount of $55,480 for Phase It of the Police Multi-Use Firearms Training Facility. 17. Report from City Manager 18. Report from City Attorney 19. Report from City Councilors 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 21. Adjournment The City of"Oivasso, Okta.ho-ma .,j Procfa'7 atioen 1'`:tl' ``_rtL S the City of Oavasso is co"rr2'ri.ittedto eiisu.riTq the health, safety ancfivelfare of att its residents and-vi sitors through soandplanninq principtes; and- I'v"Y j.:C S, change is constant and a ffects a cities, towns, suburbs, counties, boroughs, townships, rural-areas, cure other 17(aces; r. nib ~ rovides all opporl,Iun.it y fir att 7nakinq choices that 4-eterrrt:ine irzq requires Public o f f iciats cr.ncf 1,444d"gxce[Fenc0 in pkcti'vii.nq .rand vr° is designated as :N46cinaat the 'United-.States of.lnwrica. and- dedica.tio l of the members of jg67'nn, nq connn ssioras and other ci.tizerl committees ivh.o have co;itrribitted their'tiin.e andexpvrtise to the irrwrovemen't f Olvasso. ;Jv`ol ; I; DO`t1(i ,130A`tBQrZ,s`#'K , by virtue o/ the allth.or°i:ty vested in ine as?l ayor c f the City.ctf'(w(Isso, do hereby yroctuint the rn.on.th, of October-, -,m13 to be NationaC Co mmun itrP Cann ing 94mnth in, the City Owasso, and-d'o fu -th€=r urge all to tear-n. more, about the Viz:n.nirrq t'roces:s in. oux corny utn.ity cane( take every oTpor t'll'I fty to become irrvoli~eci irr siiataing Owasso. .I')4 1M: ESS ? `I-f-FA QT, _r have here.unto set my hcarrda:nd- caused- the seat of the City of Owasso to lie cl ixed this 15th. aay of OctOber, ?crt;. Dmilf) BumAlrake, N'fxvor lV3-(EIt`F'lS, the OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 1, 2013 The Owasso City Council met in regular session on Tuesday, October 1, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 27, 2013. ITEM I CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p. ITEM 2 INVOCATION The invocation was offered by Reverend Bob Lawrence of OpenTable United Church of Christ. ITEM 3 FLAG SALUTE Councilor Moberly led the flag salute ITEM 4 ROLL CALL PRESENT Doug Bonebrake, Mayor Chris Kelley, Vice Mayor Jeri Moberly, Councilor Patrick Ross, Councilor ABSENT Charlie Brown, Councilor A quorum was declared present STAFF Warren Lehr, Interim City Manager Julie Lombardi, City Attorney ITEM 5 PRESENTATION OF THE CHARACTER TRAIT OF PATIENCE Michele Dempster, Character Council Member, presented "Patience," the Character Trait of the Month for October 2013. ITEM 6 PRESENTATION OF PROCLAMATION Mayor Bonebrake presented a proclamation declaring October 6 - 12, 2013 to be Fire Prevention Week in the City of Owasso. ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. ALL MATTERS LISTED UNDER "CONSENT" ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION. ANY COUNCILOR MAY, HOWEVER, REMOVE AN ITEM FROM THE CONSENT AGENDA BY REQUEST. A MOTION TO ADOPT THE CONSENT AGENDA IS NOW DEBATABLE. A. Approval of Minutes of the September 17, 2013 Regular Meeting B. Approval of Claims C. Acceptance of Senior Suites infrastructure improvements located at 10098 N 123rd E Avenue including sidewalk and concrete driveway approaches Owasso City Council October 1, 2013 Page 2 Mr. Ross moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $437,823.17. Also included for review were the self-insurance claims report and the payroll payment report for 09/21/11 YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4,0 ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 2013-17 AUTHORIZING MUTUAL AID AND ASSISTANCE AGREEMENT(S) FOR FIRE AND EMERGENCY MEDICAL SERVICES WITH OTHER COMMUNITIES OR AGENCIES Chief Chris Garrett presented the item recommending approval of Resolution No. 2013-17. After discussion, Dr. Kelley moved, seconded by Mr. Ross to approve the resolution, as recommended. YEA: Ross, Kelley, Moberly, Bonebrake NAY: None Motion carried 4-0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE 2014 OKLAHOMA HIGHWAY SAFETY GRANT AND A BUDGET AMENDMENT IN THE GENERAL FUND Tracy Townsend presented the item recommending approval of the grant, authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant, and approval of a budget amendment increasing estimated revenues and the appropriation for expenditures by $66,000. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the grant and a budget amendment, as recommended. YEA: Moberly, Ross, Kelley, Bonebrake NAY: None Motion carried 4-0 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE SILVER CREEK HOMEOWNER'S ASSOCIATION'S REQUEST FOR ASSISTANCE WITH A DRY DETENTION FACILITY Roger Stevens presented the item recommending approval of the project and award of the Silver Creek Dry Detention Pend Improvements to Tri-Star Construction in the amount of $24,000_ Kenneth Yates addressed the City Council regarding the project. Owasso City Council October 1, 2013 Page 3 After discussion, Mr. Ross moved, seconded by Dr. Kelley to approve the project and award the Silver Creek dry detention facility improvement project, as recommended. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT FOR ENGINEERING SERVICES FOR MISCELLANEOUS STORMWATER REVIEW AND EROSION CONTROL Dwayne Henderson presented the item recommending approval of an agreement with Meshak & Associates, Incorporated in an amount not to exceed $65,000 for miscellaneous stormwater review and erosion control and authorization for the Mayor to execute the agreement. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the agreement, as recommended. YEA: Ross, Moberly, Kelley, Bonebrake NAY: None Motion carried 4-0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT FOR ENGINEERING SERVICES FOR A TRANSPORTATION MASTER PLAN Dwayne Henderson presented the item recommending approval of an agreement for Transportation Master Plan Engineering Services with Guernsey Engineering in the amount of $197,900 and authorization for the Mayor to execute the agreement. After discussion, Ms. Moberly moved, seconded by Dr. Kelley to approve the agreement, as recommended. YEA: Kelley, Moberly, Bonebrake NAY: Ross Motion carried 3-1 ITEM 14 CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT FOR ECONOMIC DEVELOPMENT SERVICES WITH RETAIL ATTRACTIONS Chelsea Levo presented the item recommending approval of a one-year contract with Retail Attractions in amount of $48,000 and authorization for the Interim City Manager to execute the contract. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the agreement, as recommended. YEA: Moberly, Kelley, Bonebrake NAY: Ross Motion carried 3-1 Owasso City Council October 1, 2013 Page 4 ITEM 15 CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 2013-16, DESIGNATING WARREN LEHR AS THE SETTLEMENT REPRESENTATIVE FOR MEDIATION IN THE LITIGATION MATTER STYLED LARISSA DARNABY V. CITY OF OWASSO AND ADDITIONALLY GRANTING FULL, FINAL AND COMPLETE SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO WARREN LEHR, INTERIM CITY MANAGER Julie Lombardi presented the item recommending approval of Resolution No. 2013-16. After discussion, Mr. Ross moved, seconded by Ms. Moberly to approve the resolution, as recommended. YEA: Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 4-0 16. REPORT FROM CITY MANAGER Roger Stevens presented the Public Works Status Report. Jerry Fowler provided a brief update on the Owasso CARES Day. 17. REPORT FROM CITY ATTORNEY No report 18. REPORT FROM CITY COUNCILORS Mayor Bonebrake welcomed Girl Scout Troop 701 of Osage Service Unit from Owasso. Mayor Bonebrake recognized positive events: Owasso CARES, The Gathering on Main, visiting bands at Owasso High School, and the opening of Sam's Club on October 24, 2013. Dr. Kelley expressed appreciation for the Day of Prayer. Ms. Moberly expressed appreciation for the Day of Prayer and Owasso CARES. 19. NEW BUSINESS No report 20. ADJOURNMENT Mr. Ross moved, seconded by Ms. Moberly to adjourn. Motion carried 4-0 and the meeting was adjourned at 7:40 pm. Doug Bonebrake. Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 8, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 8, 2013 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 4, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 p.m. PRESENT ABSENT Doug Bonebrake, Mayor/Chairman Chris Kelley Vice Mayor/Vice Chairman Charlie Brown Councilor/Trustee Jeri Moberly, Councilor/Trustee Patrick Ross, Councilor/Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATION ITEMS A.Excess Workers Compensation Renewal B.Property Insurance Renewal C.Special Events Ordinance D.Code of ordinance, Section 2-412: Addressing the Council Sherry Bishop presented items A and B. Discussion was held. It was further explained that both items will be placed on the October 15, 2013 agenda for consideration and appropriate action. Ms. Bishop presented item C and advised that staff continues to develop Ordinance language and event guidelines. Juliann Stevens presented item D and discussion was held. It was further explained that this item will be included on the November worksession agenda for additional discussion. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A.Bid Review for Fire Station No. 1 - Generator B.Bid Review for Fire Station No. 1 – Roof Replacement Mark Stuckey presented items A and B and discussion was held. It was further explained that both items will be placed on the October 15, 2013 agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A.City Manager Report Sales Tax Report  Sherry Bishop advised that the monthly sales tax information was not available as of the time of the meeting. Ms. Bishop also advised the Council that just prior to the meeting, staff learned of an opportunity to refinance a 2006 OWRB note. Ms. Bishop advised that staff would provide the Council with additional information as soon as possible in anticipation of placing an item on the October 15, 2013 agenda for preliminary approval. October 8, 2013 Page 2 ITEM 5: REPORT FROM CITY COUNCILORS Mayor Bonebrake expressed appreciation for staff participation in the Gathering on Main event. ITEM 6: ADJOURNMENT Councilor Moberly moved for adjournment, seconded by Councilor Brown. YEA: Brown, Ross, Moberly, Bonebrake NAY: None Motion carried 4-0 Meeting adjourned at 7:15 p.m. Doug Bonebrake, Mayor/Chairman __________________________________ Juliann Stevens, Minute Clerk Claims List 10115/2013 Budget Unit Title Vendor Dame Payable Description Payment Amount GENERAL TREASURER PETTY CASH OC FORFEITURE/FRANCO -100.00 TREASURER PETTY CASH OC REFUND/FRANCO 100.00 TREASURER PETTY CASH CC REFUNDIHODGE 50.00 TREASURER PETTY CASH CC REFUND/GARNER 50.00 TREASURER PETTY CASH CC REFUND/SHANNON 50.00 TREASURER PETTY CASH CC REFUNDISCHICK 100.00 TREASURER PETTY CASH CC REFUND/SHEPPARD 50.00 TREASURER PETTY CASH CC REFUND/BROOKS 50.00 TREASURER PETTY CASH OC REFUNDISEN 100.00 REPIPSO STREET LIGHTS 15.06 TOTAL GENERAL 465.06 MUNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 350.00 TOTAL MUNICIPAL COURT 350.00 MANAGERIAL TULSA REGIONAL CHAMBER TULSA STATE OF THE CITY 50.00 JPMORGAN CHASE BALK CREDIT FOR OVERCHARGE -21.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 63.00 JPMORGAN CHASE BANK MEETING EXPENSE 41.17 TREASURER PETTY CASH NOTARY BONDANILSON 10.00 TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.40 TREASURER PETTY CASH INCOG PARKING FEE 2.00 TREASURER PETTY CASH INCOG PARKING FEE 2.00 JPMORGAN CHASE BANK ADMIRAL EXP-TONER 121.13 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 58.33 TOTAL MANAGERIAL 338,03 FINANCE CITY GARAGE LABOR/OVERHEAD - SEPT, 2 33.33 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 24.06 TREASURER PETTY CASH MILEAGE REIMB/KIMBALL 34.47 JPMORGAN CHASE BANK OFFICE EVERYTHING-BINDERS 137.70 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 7.19 JPMORGAN CHASE BANK NOWDOCS-W 2/1099'S 187.50 TULSA REGIONAL CHAMBER TULSA STATE OF THE CITY 50.00 TOTAL FINANCE 474.25 HUMAN RESOURCES COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 RICH & CARTMILL, INC POSITION SCHEDULE BOND 13 1,400.00 RICH & CARTMILL, INC PUBLIC EMPL BLNKT BOND 13 152.00 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS- PRE-EM 215.15 JPMORGAN CHASE BANK TULSA WORLD-ADVERTISING 1,666.78 JPMORGAN CHASE BANK CHARACTER INITIATIVE 39.80 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 27.79 Page 1 Claims List 10115/20'13 Budget: Unit Title Vendor Name Payable Description PaymentAmount HUMAN RESOURCES.,. JPMORGAN CHASE BANK CARE ERBLDR-ADVERT ISI NG 419.00 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 9.33 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 361.38 TREASURER PETTY CASH CHAMBER LUNCHIHICKMAN 10.00 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 11.85 TOTAL. HUMAN RESOURCES 4,540.08 GENERAL GOVERNME CINTAS CORPORATION CARPETIMAT CLEANING 51.70 INCOG LEGISLATIVE CONSORTIUM 1,133.75 7 COMMUNITY PUBLISHERS INC PUBLICATIONS 169.40 TULSA COUNTY CLERK FILING FEES 173.00 USA, INC. RICOH COPIER SERVICE & SUPPLIES 199.49 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - GENERAL 2,282.38 ERIC J. GROVES LEGAL SERVICES - LOMBARDI 7,939.60 JPMORGAN CHASE BANK AMER WASTE-REFUSE SVC 140.61 AT&T CONSOLIDATED PHONE BILL 559.18 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY COPIER MAINT CONTRA 144.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 165.25 TOTAL GENERAL GOVERNMENT 13,059.37 COMMUNITY DEVELOPMENT RICHARD L. BYRNE It CODE ENFORCEMENT MOWING 150.00 RICHARD L. BYRNE It CODE ENFORCEMENT MOWING 300.00 TULSA COUNTY INFORMATION TECH DEPT TULSA COUNTY INFROMATION 90.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 400.00 VEREZON WIRELESS WIRELESS CONNECTION 88.95 INCOG 2ND QUARTER DUES 5,14035 JPMORGAN CHASE BANK HOBBY LOBBY-SUPPLIES 28.98 CITY GARAGE LABORIOVERHEAD - SEPT, 2 166.66 CITY GARAGE VEH PARTS PURCH - SEPT, 2 14.23 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 291.75 TOTAL COMMUNITY DEVELOPMENT 5,871.32 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 402.66 BLUE ENERGY DUELS, LLC CNG FUEL PURCH - SEPT, 20 123.48 CITY GARAGE= VEH PARTS PURCH - SEPT, 2 39.39 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 208.33 JPMORGAN CHASE BANK LODGING-OFMA CONFERENCE 174.42 TREASURER PETTY CASH TRAVEL EXPE=NSE/DEARING 7.85 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK PIKEPASS-FEES 7.80 JPMORGAN CHASE BANK MAXWELL-MARKING PAINT 74.64 JPMORGAN CHASE BANK ASCE-MEMBERSHIP DUES 245.00 JPMORGAN CHASE BANK LODGING EXP-HEwNDERSON 87.21 Page 2 Claims List 10/15/2013 ENGINEERING... JPMORGAN CHASE BANK TRAVEL EXPENSE-HENDERSON 51.58 UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.5& 1UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.56 ENGINEERING, CHASE BANK CHASE BANK CHASE BANK IRELESS CHASE BANK TULSA ENERGY FUELS, LLC ENERGY FUELS, LLC HART CORP SAMS CLUB 77150903608 HART CORP SAMS CLUB 77150903608 RGAN CHASE BANK RGAN CHASE BANK RGAN CHASE BANK RGAN CHASE BANK RGAN CHASE BANK RGAN CHASE BANK R CONSTRUCTION, INC ON WIRELESS RGAN CHASE BANK RGAN CHASE BANK RGAN CHASE BANK LLC CHASE BANK BKUP CONNECTION NET :RHEAD-SEPT,2 PARTS PURCH -SEPT, 2 7R/OVERHEAD - SEPT, 2 VCiL RECORDING EQUIPME WORKER PROGRAM - SEPT MAN - SEPT, 2013 FUEL PURCH - SEPT, 20 FUEL PURCH - SEPT, 20 RATING SUPPLIES RATING SUPPLIES S CLUB-RENEWAL ROOF OC PHONE BILL _Y-REPAIR PART =S R WASH PARTS MATERIAL . EAST SIDE OC DEFiBRILATORS 1,493. 11 4.86 8.13 1 Page 3 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable [description PaymentAmount TOTAL SUPPORT SERVICES 31,337.64 CEMETERY L & B DIRT PIT DIRT FOR CEMETERY 50.00 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 26.11 TOTAL CEMETERY 76.11 POLICE SERVICES JPMORGAN CHASE BANK AMAZON-TAPE DISPENSERS 50.82 JPMORGAN CHASE BANK OFFICE DEPOT-TONER 89.99 JPMORGAN CHASE BANK OFFICE DEPOT-TONER 99.99 JPMORGAN CHASE BANK OFFICE DEPOT-TONER 68.99 JPMORGAN CHASE BANK GALLS-VEST 264.44 JPMORGAN CHASE BANK GALLS-UNIFORM APPAREL 69.61 JPMORGAN CHASE BANK GALLS-UNIFORM APPAREL 64.44 JPMORGAN CHASE BANK GALLS-UNIFORM APPAREL 407.97 JPMORGAN CHASE BANK GALLS-UNIFORM APPAREL 67.99 JPMORGAN CHASE BANK GALLS-UNIFORM APPAREL 63.47 JPMORGAN CHASE BANK OFFICE DEPOT PRINTER INK 129.97 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 41.59 JPMORGAN CHASE BANK LOWES-SHELF 29.98 JPMORGAN CHASE BANK PD DRY CLEANING 5.78 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 1,291.05 JPMORGAN CHASE BANK AMAZON-OFFICE SUPPLIES 42.19 JPMORGAN CHASE BANK DRY CLEANING ST-CLEANING 13.95 JPMORGAN CHASE BANK PD DRY CLEANING 19.62 JPMORGAN CHASE BANK ULTRAMAX-FIREARM SUPPLIES 3,520,00 JPMORGAN CHASE BANK ULTRAMAX-SUPPLIES 2,108.00 JPMORGAN CHASE BANK FREDPRYOR-REWARDS 199.00 JPMORGAN CHASE BANK 511 TACTICAL-UNIFORM COAT 264.99 JPMORGAN CHASE BANK AMAZON-OFFICE SUPPLIES 16.94 JPMORGAN CHASE BANK SAFARILAND-TEST KITS 111.74 JPMORGAN CHASE BANK AMAZON-BOOK 1216 JPMORGAN CHASE BANK AMAZON-SF BOOKS 35.46 JPMORGAN CHASE BANK NWTC-TASER TRAINING 350.00 VERiZON WIRELESS WIRELESS CONNECTION 311.52 JPMORGAN CHASE BANK WALMART-SUPPLIES 3.97 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 5,166.66 CITY GARAGE VEH PARTS PURCH - SEPT, 2 5,516.14 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 9,243.64 TREASURER PETTY CASH TRAVEL EXPENSE/MITCHELL 60.65 JPMORGAN CHASE BANK LOWES-EXTENSION CORD 34.97 JPMORGAN CHASE BANK OWASSO FITNESS-GYM USE 45.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 73.42 JPMORGAN CHASE BANK WALMART-SUPPLIES 8.04 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 83.54 Page 4 Claims List 10/1512013 Budget Unit Title Vender Name Payable Description Payment Amount POLICE SERVICES... COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY COPIER MAINT CONTRA 576.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 69.34 JPMORGAN CHASE BANK OFFICE DEPOT HARD DRIVE 89.99 JPMORGAN CHASE BANK DICKS-FITNESS EQUIPMENT 183.01 AT&T CONSOLIDATED PHONE BILL 460.03 JPMORGAN CHASE BANK TTC-TRAINING FACILITY DEP 750.00 JPMORGAN CHASE BANK DICKS-SALES TAX CREDIT -13.53 TOTAL POLICE SERVICES 32,102.52 POLICE - DOJ VEST GRANT JPMORGAN CHASE BANK GALLS-VEST 264.44 TOTAL POLICE - DOJ VEST GRANT 264.44 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 62.40 JPMORGAN CHASE BANK OFFICE DEPOT-POWER SUPPLY 43.95 JPMORGAN CHASE SANK OFFICE DEPOT POWER SUPPLY 43.95 DEPARTMENT OF PUBLIC SAFETY OCT OLETS FEE 450.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 135.14 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 142.64 TOTAL POLICE COMMUNICATIONS 878.08 ANIMAL CONTROL JPMORGAN CHASE SANK ADVANCE AUTO-SUPPLIES 71.94 JPMORGAN CHASE BANK ADVANCE AUTO-SUPPLIES 45.98 AT&T CONSOLIDATED PHONE SILL 79.45 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 43.40 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 127.15 ANNE K. KARN SPAY & NEUTER SVCS 355.00 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 68.55 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 166.66 CITY GARAGE VEH PARTS PURCH - SEPT, 2 22.65 JPMORGAN CHASE SANK POL€CEFEETAC UNIFORMS 116.84 JPMORGAN CHASE BANK FUMC OWASSO-SUPPLIES 2100 JPMORGAN CHASE BANK COMPANIONS-CREMATIONS 255.00 JPMORGAN CHASE BANK HOBBY LOBBY-SUPPLIES 54.52 JPMORGAN CHASE BANK SIRENNETCOM-SUPPLIES 38.59 JPMORGAN CHASE BANK WALMART-SUPPLIES 196.53 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 115.85 JPMORGAN CHASE BANK I- iORSEWAREHOUSE-SUPPLIES 251.50 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 63.56 VERIZON WIRELESS WIRELESS CONNECTION 59.30 JPMORGAN CHASE BANK HOME DEPOT-SUPPLIES 151.14 TOTAL ANIMAL CONTROL 2,310.71; FIRE SERVICES JPMORGAN CHASE BANK AMSAN-SUPPLIES 77 554.94 Page 5 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... JPMORGAN CHASE BANK LOWES-REPAIR PARTS 19.05 JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM ITEMS 326.92 JPMORGAN CHASE BANK LOWES-FS#1 BLDG REPAIRS 23.76 JPMORGAN CHASE BANK LQWES-ST#2 BLDG REPAIRS 5.76 JPMORGAN CHASE BANK LOWES-ST#2 BLDG REPAIRS 15.94 JPMORGAN CHASE BANK PIKEPASS-FEES 17.90 JPMORGAN CHASE BANK LOCKE SUPPLY-MAINTENANCE 4.13 JPMORGAN CHASE BANK LQWES-MAINT SUPPLIES 9.86 JPMORGAN CHASE BANK MEETING EXPENSE 33.59 VERIZON WIRELESS WIRELESS CONNECTION 118.60 JPMORGAN CHASE BANK TRAVEL EXPENSE-GOLDSTEIN 16.90 JPMORGAN CHASE BANK TRAVEL EXPENSE-LETSON 20.84 JPMORGAN CHASE BANK TRAVEL EXPENSE-REICHMUTH 22.09 JPMORGAN CHASE BANK TRAVEL EXPENSE-JOHNSON 19.07 JPMORGAN CHASE BANK LQWES-REPAIR PART 4.63 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 45.87 JPMORGAN CHASE BANK LOCKE-FLUORESCENT BULBS 31.80 JPMORGAN CHASE BANK LOWES-REPAIR PARTS 3.49 JPMORGAN CHASE BANK LOWES-FS#1 BLDG REPAIRS 43.08 JPMORGAN CHASE BANK LOWES-REPAIR PART 28.56 JPMORGAN CHASE BANK LIBERTY FLAGS-2 FLAGS 1,496.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 87.10 JPMORGAN CHASE BANK LOWES-SHOWER HANDLE 5.98 JPMORGAN CHASE BANK TRAVEL EXPENSE-GOLDSTEIN 11.24 JPMORGAN CHASE BANK TRAVEL EXPENSE-REICHMUTH 14.46 JPMORGAN CHASE BANK TRAVEL EXPENSE-LETSON 14.22 JPMORGAN CHASE BANK CONRAD FIRE-PART 18.44 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 14.34 JPMORGAN CHASE BANK TRAVEL EXPENSE-JOHNSON 18.52 JPMORGAN CHASE BANK TRAVEL EXPENSE-GOLDSTEIN 3.16 JPMORGAN CHASE BANK TRAVEL EXPENSE-LETSON 6.67 JPMORGAN CHASE BANK TRAVEL EXPENSE-REICHMUTH 7.66 JPMORGAN CHASE BANK LOWES-ENG 1 SUPPLIES 1.98 JPMORGAN CHASE BANK LQWES-ENG 1 SUPPLIES 1.98 JPMORGAN CHASE BANK LQWES-REPAIR PARTS 10.79 JPMORGAN CHASE BANK LQWES-BLDG MAINT SUPPLIES 84.00 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 7.88 JPMORGAN CHASE BANK LODGING-HAZMAT TRAINING 89.00 JPMORGAN CHASE BANK LODGING-HAZMART TRAINING 89,00 JPMORGAN CHASE BANK LOOGENG-HAZMATTRAINING 89.00 JPMORGAN CHASE BANK WALMARTSUPPLIES 10.11 JPMORGAN CHASE BANK LQWES-REPAIR PARTS 16.0T JPMORGAN CHASE BANK LQWES-TAPE 23.881 CITY GARAGE VEH PARTS PURCH - SEPT, 2 727.36; Page 6 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... CITY GARAGE LABORIOVERHEAD - SEPT, 2 1,250.00 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 2,780.08 JPMORGAN CHASE BANK OREILLYS-SUPPLIES 18.87 JPMORGAN CHASE BANK MUTUAL AID MEETING EXP 38.36 JPMORGAN CHASE BANK MUTUAL AID MEETING EXP 101.39 JPMORGAN CHASE BANK KUM & GO-FUEL 73.87 JPMORGAN CHASE BANK WALMART-SUPPLIES 8.46 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 392.45 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 565.04 AT&T CONSOLIDATED PHONE BILL 417.50 STANARD & ASSOCIATES, INC FIREFIGHTER TESTING 240.00 JPMORGAN CHASE BANK ADVANCE AUTO-PARTS 7.79 JPMORGAN CHASE BANK WALGREENS-SUPPLIES 16.98 JPMORGAN CHASE BANK PATROL TECH-BELTsrrIES 105.00 BIG POPPY'S UNIFORMS & APPAREL UNIFORM APPAREL 7,998.00 TULSA REGIONAL CHAMBER TULSA STATE OF THE CITY 50.00 TULSA REGIONAL CHAMBER TULSA STATE OF THE CITY 50.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE. 388.51 JPMORGAN CHASE BANK LOWES-RETURN -7.44 JPMORGAN CHASE BANK LOWES-RETURN -6.32 TOTAL FIRE SERVICES 18,70412 7707 EMERGENCY PREPAREDNES AT&T CONSOLIDATED PHONE BILL 41.10 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 56.12 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL-STORM SIREN 21.83 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL-STORM SIREN 21.54 VERIZON WIRELESS WIRELESS CONNECTION 29.65 TOTAL. EMERGENCY PREPAREDNESS 170,24 STREETS VERSZON WIRELESS WIRELESS CONNECTION 64.82 JPMORGAN CHASE BANK VANCE BROS-TACK OIL 44.10 JPMORGAN CHASE BANK ATWOODS-CABLE TIES 29.98 JPMORGAN CHASE BANK FASTENAL-HARDWARE 29.46 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 1,299.32 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 12186 CITY GARAGE LABORIOVERHEAD - SEPT, 2 3,500.00 CITY GARAGE VEH PARTS PURCH - SEPT, 2 19.99 APAC-OKLAHOMA, INC. ASPHALT 146.17 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK OWASSO FENCE-SIGN POSTS 503.12 JPMORGAN CHASE BANK OREILLYS-OILABSORSENT 32.94 AEPIPSO STREET LIGHTS 5,476.52 TULSA COUNTY BOCC MISC SIGNS 52.75 Page 7 Claims List 1 011 512 0 1 3 Budget Unit Title Vendor Name Payable Description PaymentAmount STREETS... WRYEST SAFETY, LLC FIT TESTING 160.00 JPMORGAN CHASE BANK RTC-FLASHING LIGHT REPAIR 198.00 TULSA COUNTY SOCC M1SC SIGNS 44.00 TULSA COUNTY BOCC MISC SIGNS 73.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.03 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.98 TOTAL STREETS 11,383.44 116TH ST N BRIDGE REPAIR TULSA COUNTY HIGHWAY DEPT MATERIALS-116 ST N BRIDGE 12,266.31 TERRACON CONSULTANTS INC COMPACTION TESTING 615,30 TOTAL 116TH ST N BRIDGE REPAIR 12,885.61 STORMWATER TWIN CITIES READY MIX, INC CONCRETE 136,50 TWIN CITIES READY MIX, INC CURB & GUTTER REPAIR 91.00 P & K EQUIPMENT, INC TRIMMER REPAIR 148.53 CITY GARAGE VEH PARTS PURCH - SEPT, 2 146.93 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 1,166.66 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 65.86 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 1,231,07 JPMORGAN CHASE BANK QUALITY TIRE-MOWER TIRE 127.00 JPMORGAN CHASE BANK STD SUPPLY MOWER TIRE 30.56 JPMORGAN CHASE. BANK BROWN FARMS-SOD 48.00 JPMORGAN CHASE BANK EQUIPMENT ONE-REPAIRS 77.00 JPMORGAN CHASE BANK MILL CREEK-LUMBER 86.40 JPMORGAN CHASE BANK MILL CREEK-LUMBER 20.71 JPMORGAN CHASE BANK QUALITY TIRE-TIRE 102.00 JPMORGAN CHASE BANK QUALITY TIRE-TIRE REMOUNT 10.00 JPMORGAN CHASE BANK QUALITY TIRE-TIRE 127.00 JPMORGAN CHASE BANK ATWOODS-UNIFORM APPAREL 99.99 VERIZON WIRELESS WIRELESS CONNECTION 94.47 JPMORGAN CHASE BANK P & K EQUIPMENT-FILTER 19.30 JPMORGAN CHASE BANK PIKEPASS-FEES 0.80 JPMORGAN CHASE BANK HOME DEPOT PLIERS 7.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.13 TWIN CITIES READY MIX, INC CONCRETE 136.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27,93 WRYEST SAFETY, LLC FIT TESTING 160.00 TOTAL STORMWATER 4,189.41 PARKS JOSEPH SMITH JANITORIAL SERVICES 1,150.00 UNIFIRST HOLDINGS LP UNIFORM FEES 8.95 KATHY HUGHES TRAIN FOR HARVEST FESTIVA 700.00, UNIFIRST HOLDINGS LP UNIFORM RENTAL 8.95! Page 8 Claims List 10/15/2013 Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... FREDRICK COSTIN JR MOWING RAYOLA PARK 516.00 FREDRICK COSTIN JR MOWING SKATE PARK 180.00 FREDRICK COSTIN JR MOWING VETERANS PARK 165.00 UNIFIRST HOLDINGS LP UNIFORM FEES 8.95 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE CENTENNIAL 167.20 AT&T CONSOLIDATED PHONE BILL 265.05 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 18.80 JPMORGAN CHASE BANK P & K EQUIPMENT-PARTS 239.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 6.89 JPMORGAN CHASE BANK LIBERTY FLAGS-FLAG PARTS 537.00 JPMORGAN CHASE BANK LIBERTY FLAGS-FLAG 457.00 JPMORGAN CHASE BANK SAV ON-HARV FEST PRINTING 257.00 JPMORGAN CHASE BANK LOWES-PARTS 7.74 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 754.87 C€TY GARAGE LABOR/OVERHEAD - SEPT, 2 500.00 TOTAL PARKS 5,979.04 COMMUNITY CENTER CITY GARAGE LABORIOVERHEAD - SEPT, 2 83.33 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 202.65 JPMORGAN CHASE BANK LOWES-BENCHES 154.36 JPMORGAN CHASE BANK OFFICE EVERYTHGSUPPLIES 302.43 JPMORGAN CHASE BANK RED BUD SERV-AC FILTERS 92.16 JPMORGAN CHASE BANK MAGIC REFRIG-ICE MACH PRT 53.90 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 27.49 JPMORGAN CHASE BANK TUCKER JANT'L-SUPPLIES 8.60 JPMORGAN CHASE BANK LOWES-CABLE 20.94 AT&T CONSOLIDATED PHONE BILL 180.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 111.36 TOTAL COMMUNITY CENTER 1,237.76 HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 35.62 AT&T CONSOLIDATED PHONE BILL 25.10 TOTAL HISTORICAL MUSEUM 60.72 ECONOMIC DEV JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING 19.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE [SANK MEETING EXPENSE 42.96 CITY GARAGE LABOR/OVERHEAD - SEPT, 2 58.33 TOTAL ECONOMIC DEV 150.93 FUND GRAND TOTAL. 1511220.1 Page 9 Claims List 101'15/2013 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 33.00 BETTY HOLMBURG AMBULANCE SUBSCRIPTION 5.69 PEGI KITCHEN AMBULANCE SUBSCRIPTION 80.88 CHARDEI MILLER AMBULANCE SUBSCRIPTION 200.00 TOTAL AMBULANCE SERVICE 319.57 AMBULANCE JPMORGAN CHASE BANK JIM GLOVER-MEDIC REPAIRS 3,515.35 JPMORGAN CHASE BANK RCAUTO-AMBULANCE REPAIRS 3,156,64 CITY GARAGE LABORIOVERHEAD - SEPT, 2 1,416.66 CITY GARAGE VEH PARTS PURCH - SEPT, 2 152.18 JPMORGAN CHASE SANK WALMART-SUPPLIES 174.09 JPMORGAN CHASE BANK QUADMED-SUPPLIES 114.95 FLEETCOR TECHNOLOGIES FUELMAN - SEPT, 2013 3,111.56 JPMORGAN CHASE BANK MERCURY MED-SUPPLIES 91.72 JPMORGAN CHASE BANK ARMSTRONG-SUPPLIES 250.80 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 24.08 VERIZON WIRELESS WIRELESS CONNECTION 151.01 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 26.30 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 34.44 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,292.92 JPMORGAN CHASE BANK PHYSfO CONTROL-SUPPLIES 1,032.52 JPMORGAN CHASE BANK PHYSIO CONTROL-SUPPLIES 924.53 JPMORGAN CHASE BANK PHYSIO CONTROL-SUPPLIES 795.84 TOTAL AMBULANCE 16,265.59 FUND GRAND TOTAL 16'585.1 E911 COMMUNICATIONS AT&T E911 MAPPING FEE - OCT 355.35 JPMORGAN CHASE BANK APCO-FCC LICENSING 180,00 AT&T CONSOLIDATED PHONE BILL 364.80 TOTAL E911 COMMUNICATIONS 900.15 FUND GRAND TOTAL 900'1 HOTEL TAX - ECON DEV AEPIPSO ELECTRIC USE 40.63 AEPIPSO ELECTRIC USE 62.12 AEPIPSO ELECTRIC USE 62.90 AEPIPSO ELECTRIC USE 41.50 JPORGAN CHASE BANK INTERCITY VISITILEVO 2,000.00 JPMORGAN CHASE BANK INTERCITY VISITIMOSERLY 2,000.00 TOTAL HOTEL TAX - ECON DEV 4,207.151 Page 10 Claims List 10/15120113 BANK PETTY CASH LABOR/OVERHEAD - SEPT. 2 1 GRAND CDBG -FBO BANK TAYLOR INC. INC OKLAHOMA NATURAL GAS f HOLDINGS LP f HOLDINGS LP AN CHASE BANK AN CHASE BANK AN CHASE BANK AN CHASE BANK NEW CITY HALL ROO :S ALT-CNG LIC RENEWAL :S ALT-CNG LIC RENEWAL URAL GAS USAGE =ORM RENTAL PEES °ORM RENTAL FEES "ED FORD-CORE RETURN M OIL-PARTS M OIL-PARTS 1 52.311 31.71] Page 11 Claims List 10115/2013 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE.-. JPMORGAN CHASE BANK OCT EQUIPMENT-PARTS 269.70 JPMORGAN CHASE BANK W€NGFOOT-TIRES 2,48179 JPMORGAN CHASE BANK BUMP2BUMP-BRAKE PADS 715.62 JPMORGAN CHASE BANK BUMP28UMP-BRAKE ROTORS 263.55 JPMORGAN CHASE BANK APW DIST-CAR WASH PUMP 400.00 JPMORGAN CHASE BANK UNITED FORD-PARTS 575.41 JPMORGAN CHASE BANK UNITED FORD-PARTS 575.41 JPMORGAN CHASE BANK UNITED FORD-PARTS 117.92 JPMORGAN CHASE BANK AMERIFLEX HOSE-PARTS 108.74 JPMORGAN CHASE BANK UNITED FORD-PARTS 634.47 JPMORGAN CHASE BANK WINGFOOT-TIRES 1,752.51 JPMORGAN CHASE BANK FRONTIER INTL-ROTORSIPADS 1,237.59 JPMORGAN CHASE BANK FRONTIER €NTL-SENSOR 158.77 AT&T CONSOLIDATED PHONE BILL 79.45 TOTAL CITY GARAGE 11,036.49 FUND GRAND TOTAL 11,036.49 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 TOTAL WORKERS' COMP SELF•INS 1,870.00 WORKERS` COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 585.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 366.98 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 1,548.25 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS PAYME 1,563.50 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 366.98 UNITED SAFETY & CLAIMS ]NC WC-TPA-ADMINISTRATION FEE 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 969.09 OK TAX COMMISSION SPECIAL TAX UNIT MITF QUARTERLY ASSESSMENT 9,757.97 TOTAL WORKERS' COMP SELF-INS 16,816.10 FUND GRAND TOTAL .18,686'1 GEN LIAR-PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - DARNABY-PRUNER 10,845.80 JPMORGAN CHASE BANK PRUITT'S-TORT CLAIM 1,288,09 JPMORGAN CHASE BANK G & M BODY TORT CLAIM 1,333.88 JPMORGAN CHASE BANK ENTERPRISE-TORT CLAIM -139.31 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MAZZANTI 60.00 Page 12 Claims List 10110120'13 Page 13 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10115113 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES A€3MIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 20,161,86 70,996,52 46,032.47 137,190.85 3,433.80 2,779.50 4,329.28 2,149.'15 12,683.73 2,038.66 913.62 2,952.28 152,826.86 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 14105113 Department Payroll Expenses Total Expenses Municipal Court 4,648.80 6,667.16 Managerial 16,784.24 23,306.64 Finance 13,317.82 20,761.91 Human Resources 7,138.84 11,727.05 Community Development 11,893.98 18,054.73 Engineering 17,236.38 25,043.73 Information Systems 10,225.97 15,421.70 Support Services 7,425.89 11,104.49 Police 103,992.92 163,438.50 Central Dispatch 16,081.26 27,538.68 Animal Control 2,372,010 3,848.32 Fire 95,759.96 144,543.57 Fire-Safer Grant 12,490.18 18,242.22 Fire-Firefighters Training Grant Emergency Preparedness 1,467.23 2,497.96 Streets 6,119.75 10,232.26 Stormwater/ROW Maint. 5,796.42 9,567.80 Park Maintenance 9,473.54 14,399.42 Community-Senior Center 1,990.45 3,054.44 Historical Museum 616.40 691.64 Economic Development 3,076.92 4,022.84 General Fund Total 347,508.55 533,720.66 Garage Fund Total 4,234.60 7,199.45 Ambulance Fund Total 25,680.41 39,012.21 Emergency 911 Fund Total Stormwater Fund 27 Total Worker's Compensation Total 3,683.52 4,374.28 Stroh Neighborhoods 2,740.31 4,148.30 CITY OF OWASSO GENERALFUND FISCAL YEAR 2012-2013 Statement of Revenues & Expenditures Budgetary Basis As of September 30, 2013 MONTH YEAR PERCENT TO-DATE TO-DATE BUDGET OF BUDGET REVENUES: Taxes $ 1,736,601 $ 5,506,471 $ 22,700,000 24.26%4 Licenses & permits 22,503 59,707 273,500 21.83%a Intergovernmental 119,992 219,632 645,306 34.04% Charges for services 39,900 113,585 564,560 20.12% Fines & forfeits 55,148 151,542 724,000 20.93% Other 71,419 128,669 153,200 83.99% TOTAL REVENUES $ 2,045,562 $ 6,179,606 $ 25,060,566 24.66% EXPENDITURES: Personal services $ 1,068,773 $ 3,806,841 $ 14,476,420 26.30% Materials & supplies 56,853 185,538 784,810 23.64% Other services 111,337 487,287 1,651,900 29.50%0 Capital outlay 46,705 65,949 616,436 10.70%0 TOTAL EXPENDITURES $ 1,283,668 $ 4,545,615 $ 17,529,566 25.93% REVENUES OVER EXPENDITURES $ 761,894 $ 1,633,091 $ 7,531,000 21.70%a TRANSFERS IN (OUT): Transfers in $ 1,112,134 $ 3,228,001 $ 13,575,000 23.78% Transfers out (1,617,952) (5,001,420) (21,250,000) 23.54% TOTAL TRANSFERS $ (505,818) $ (1,773,419) $ (7,675,000) 23.11% NET CHANGE IN FUND BALANCE $ 256,076 $ (139,428) $ (144,000) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance 2,156, 268 1,945,564 $ 2,016,840 $ 1,801,564 Unaudited TI,e pity wii out Lknifs- TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreements DATE: October 11, 2013 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The Mayor's signature is required on the "Agreement for urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 01 14.1 (B)). This agreement requires the engineer fo list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he/she is a Registered Professional Engineer in the State of Oklahoma. and attest that he/she maintains Professional Liability Insurance in limits directly correlated to the cost o€ the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost f ess than $500,000 $500,000 - $1,000.000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $2.50,000 $500,000 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 01 14.1(C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his/her construction contractor to assure compliance with the approved plans, and submit "as-built" drawings upon completion of the construction of improvements. RECOMMENDATION: Staff recommends Council authorization for the Mayor to execute the following "Agreements for Urban Engineering Services" (Engineers Agreement): 1. Ash Grove Cement Terminal: Site, paving, water line, and other utilities 2. Memory Care Facility: Water and sewer lines 3. The Harker Group, LLC: Site, paving, and drainage 4. Clinch Martial Arts Academy: Site, paving, and drainage ATTACHMENTS: A. "Agreement for Urban Engineering Services" PENTA Engineering Co. LLC, for Ash Grove Cement Terminal B. "Agreement for Urban Engineering Services" RLK Engineering, Inc. for Memory Care Facility C. "Agreement for Urban Engineering Services" - Casement Engineering, LLC, for Site Improvements for the Harker Group D. "Agreement for Urban Engineering Services" - Impact Engineering and Planning, PLC for Clinch Martial Arts Academy GR ;MEAT F'C R URBAN E GI NIT(ZING, S.ERVR'Fl~ THIS AGMEEMENT, entered 1111 0 by aild between the <:"ITY 01 t)LL ASSO, C)ItiLAI d(~;~~ A. a MttniCilMI COrporatson. he:reiss<slie€- called " Citv and PERITA Engineering Co. L LC hereinafter called "Design En inter" \VITNESSI T14, WHEREAS, the Design Engineer has been employed by the iier`l)eveiopet.;Stsbdiiyitici- of thL herein deseribiM real propert, to prepare all project plans and specificatiotts and to provide cer ain engineering services during the construction of the hereinafter sometimes referred to as the "E'mject", upon casements and rights-of ways to be owttcccl rat- controlled by the City, and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plants and specifications fir said prc;_ject by the City= of Owasso Public Works Departille t; and N,V]]ER.EAS, the City is willing to revim the plans and specifications prepared by the. Deign Engineer under- the hereinafter described terms and conditi0ns. ?4C)W.'mBREFORE, in considet'ation of-the iore<oinu and in consideration of the hereinafter set forth promises and covenants. the parties hereto mutually "€Srree as follows, to- wit, l . The Improvements to be designed by thc: Design En2ineer (Pits-suant to this Contract) shall generally consist. of-the following types of intproven ems- Site structures, paving, water lines, and other utilities. which shall be loc,tte.d on the 161lcsu't1717 clescril~i cl tract ()f Jstijil: Patl c)f Lat 1, Block 1 of Amended Plat of Atchison, Topeka and Santa Fe, in Owasso, Tulsa County, OK Sac. 30, T-21-N,. R-14-E. Approximate Address: 401 W 2nd Ave, 2_ -Flee Design Engineer shall, ill ionftartnity with the provisions of Cite City` s Standard Specifications for Urban Engineering. Services, lncludillo tile C'iWs Current TDe'SILM Criteria, which are hereby incorporated and.made a part of this Contract by reference. Prepare project plan;;. specifications, and other en_gineerin~g: documents its may be liecessary fior tile proper construction of'the pt'ajec;t improvement, and shall perform all COnstruction laycaut surveys, and staking and periodic general construction super-Vision on the project improvements as the%; tare constructed by the Owner and his C'otatractor, 3. The City shall review (and approve) the project plans, specifications. and other engineering documents f'or the construt;tican of the project itaa}`?t°c}vements prepared and submitted to the City by the Desion Engineer. 4, The Design Engineer shall compensate the: City for reviewing {anti approving) platxs and specifications for tiae Project at the rate ol'One Hundred Dollars (SI 0000) fear each plan sheet submitted (other than plan sheet Standard Drawin-s of tb City of` Owasso or of" the C.:?l;lsthoma Dcparttt em of" Transportation), except that the mininium ehargc fir each project shall be One l- und.red-fsftr Dollars ($150.00), Payment s:h,)lf be dire and paylable upon presentation of the, plans and specifications for tlae project fir rep is W by the (Iitt. 1`11 Rl plan review and permit fees are keai%cd for povcrnmerita) entities. No tcMes shall lit cxallec€ed by tl x: City :'?f0watso on any public wvork or ita€provert:esit pert )rnned by or for any 611, county, stmt:, or t .dcrral governmen€al entity- provided howevea% that this exemption sliall not constitute waiver of'any: ordinance requiring tile: isstr ince of such permits, and it. shall apply only to such permits issued (iit-i•ctly to the goy er linacnttal e~rrtrty involved. Tlie Desigli l~rr<g"heel. herebI covenants that he'she is a Rr ?istered Professional EIagirteer it, the State MOk.lahonsa at the time of'e xecution of"this Contract. and should the Design Engineer curse to be a Registered Professional Engineer prior tts completing pertot•nianc.e ol' the tet-tns and conditions of' this Contract. the Design Engineer sliall immediately notify the City and shall e'n-age a Registered Protessional Engineer taccep€able to tite Cate to complete performance of the promises and covenants contained herein. f}. The Design Engineer futlhc;r covenants and agrees that hershe maintains and is covered by Prof" ssional Liability Insurance in limits of not less than those indicated in the following schedule- ProLect C os#, Pr•a3f`essi9rac~l Liability Insurance Less than 5500,000 S-) t;0,000 $5 00.000 - S 1,000,000 Greater than $ 1.000.000 $1,000.000 (Project Costs to be as defined in Section l of the attached Specifications for Urban En.u1neering Services) and that lati she will maintain same in COFA%rluous f6rce and effect for a period of not less than three years fi-om and after- final acceptance ot, tile project herell), The Design Engineer tenth r Covenants and agrees to comply with Section 1, section 11 and Section M of, the attached Standard Specification, , for I'rlaar) }:Iagineering Services and that these: speacificalions heeonae <a purr tills contract. IN TESTIMONY-' WHEREOF. the pikes hercto htty Caused this Aoreernent to be executed by their duly authorized officers or representatives can the dates set fir the below, Executed Icy the C av of Owasso, Oklahoma, on the Executed by the Design Engineer on the -.11--day of CITY OF OWASSO. OKLAHOMA a municipal corporation BY ATTEST: Mayor ___...-....~....-_._.__Ci€y Clerk APPROVED AS TO FORM: City Attomey APPROVED: Public Works Director DESIGN ENQINEER Design Engiiie€a BY/ Titic y ATTEST: Secretary AGREEMENT FOR. URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, /a municipal corporation, hereinafter called "City" and r1 ti r ' Ac, hereinafter called "Design Engineer:"WITNESSEI'II: WHEREAS, the Design Engineer has been employed by the Owner/Developer/Subdivides of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of-ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plaits and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under- the hereinafter described terms and conditions. NOW, '171IEREFORE,. in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit, 3. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the folloi,Ndng types of improvements which shall be located on the following described tract of land: 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a pant of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction. layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PITI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city; county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terns and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Pro'ect Cost Professional Liability. Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1.000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will inaintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section 11 and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications bccoine a part this contract. IN TESTIMONY WHERE 01-, the parties hereto have caused this Agreement to be executed by their duly authorised officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _.___.__day of 20-..__. &A t:xecuted by the Design Engineer on the clay of Jc,,& Vo,- 201). _it CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor AT'rES'I': City Clerk APPROVED AS "i'O DORM: City Attorney A PPRO V I?:D: Public Works Director DESIGN E ' iNFL:,R BY- Tit e _~-ATTEST: Design rigincer RICK BATES MY Commission Expires November 9, 2015 AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CI'T'Y OF OWASSO, OKR,A.fIOTvIA, a municipal corporation, hereinafter called "City" and e "A I'j641 IU G bereinaller called "Design Engineer". WITNESS F-ITI: WHEREAS, the Design Engineer has been employed by the Owner/Developer/Subdivider of the herein described real property to prepare, all project plans and. specifications and to provide certain engineering services during the coast-niction of the hereinafter sometimes referred to as the "Project", upon casements and rights-of-ways to be owned or controlled by the City; and WFTER.EA.S, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer render the hereinafter described terms and conditions. NO)NI, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenaTits, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements r_'. A~ r~t~ .err _;e_ _,___t_xsr artr &rdy a t>{G ~r+~rJrxs~l.rs t which shall be located on the following described tract of land: 3 r74 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Critcria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they ace constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the r=ate of One Hundred Dollars (5100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be dife and payable upon presentation of the plains and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the. City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such perniits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the tinge of execution of this Contract, and should the Design :Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered. Professional Enginocr acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional. Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance 7.ess than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that He/she will maintain sane in continuous force and effect for n period of not less than three years from and after final acceptance of the project herein. 7. The Design lisigineer further covenants and agrees to comply with Section. I, Section 11 and Section III of the attached. Standard Specifications for Urban Engineering Services and that these specifications beconne a part this contract. IN TESTIMONY WI.IBREO , the parties hez•eto have caused this Agreement to he executed by their duly authorized officers or representatives on the elates set for the below. Executed by the City of O.vasso, Oklahoma, on the day of Executed by the Design Engineer on the 10"" day of 5e 4t,6, 20 13, CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor A'1-17RST: City Clerk APPROVED AS TO I+OIZ VI: City Attorney APPROVED: Public Works Director DESIGN ENGINEER Design Engineer z 1t1~ A'TT'EST: Secretary AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF O` ASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Impact Engineering and Planning, PLC hereinafter called "Design Engineer" WTTNESSET.I-f: WHEREAS, the Design Engineer has been employed by the Ownei-/Developet/S-.tl)dividez- of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of-ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the flans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the, hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter sct forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of. improvements 20,000 S. P. building, associated panting lot, utility connections and access driveways_ ~ 1 vn LjNJC H frj A g;t-rAL,_.~ trs - c At, which shall be located on the following described tract of land: Ut 4, Block 1, Wedel Center - 11693 N. Garnett Road - - - 2. The Design Etrgincer shalt, in conformity with the provisions of fire City's Standard Specifications for Urban Engineering Services, inciuding the City's current. Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary For the proper construction of the project improvement, and shall perforn-r all. construction layout surveys, and staking and periodic general construction supervision on the project Improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the prckiect plans, specifications, and other engineering documents for the construction of the project irrrprovenxents prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (arid approving) playas and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the, City of Owasso or of the Oklahoma Department of Tr-ansportatio€r), except that the minim urn charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the platys and specifications for the project for review by the City. PI PE plan review and permit fetes lire waived for governmental entities. No fees shall be collected by the City ol'Owasso on any public wort; or Improvement perfornled by or for any city, county, state, or federal goverramentaal entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring tlae issuance of such pernu[i and it shall apply only to such pernlit;s issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that hetshe is a Registered Professional Engineer in the State of Oklahoma at: (lie time of'executiara of this Contract, and should. the Design Engineer cease to be as Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design. Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and. agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in tlae following sehedaaie: Project Cost Professional. Liability Insurance Less than $500,000 $250,000 500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (PIXoJ ;et Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain .,mime in conthiuoa s :force and effect for to period of not less than three years from and after- final acceptance of the project hercira_ 7. The Design Engineer further covenants and agrees to comply with Section 1, Section II and Section III of the attached Standard Specifications for Ui•baan Engineering, Services and that these specifications become a hart this contract. IN TESTIMONY WHF;REOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on (lie elates set for the belovv. Executed by the City of Owasso, Oklahoma, on thc._._.._.clay of E ccc€ted by the Design Engineer on the clay of CI'T'Y OF OWASSO, OK.LAF OMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: Attorney APPROVER: Public Works Director. DESIG /G I E ER f r sue""" ~6s+=.t Design Engineer Title ATTEST: The Cify_VJit ~ou# Limits. TO, The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Willis Farms Onsife Water and Sanitary Sewer Infrastructure DATE: October 11, 2013 BACKGROUND: The subject property its located on the northeast corner of E 9611, St N and N 1291#, I Avenue. Improvements includes 3,021 linear feet of 12" PVC wafer line and 1,300 linear feet of 8" PVC sanitary sewer line and all appurtenances. FINAL INSPECTIONS: Final inspections for the above infrastructure component were completed in August 2013 by the Public Works Department and meet standards for acceptance. Additionally, the contractor and design engineer have supplied the necessary two-year maintenance bands and as-built drawings. RECOMMENDATION: Staff recommends acceptance of Willis Farms onsife water and sanitary sewer improvements. ATTACHMENTS: A. Location Map 6. City Attorney bond approval letter and copy of bonds C. DEG letters of approval WILLIS FARM LOCATION MAP Legend e p~ 7 ,j CITY OF OWASSO IS VCR INF(IRNIATION PURPOSE ONLY ANI) IS NOT INTF:\UI-:13 Tp TAN' ACCURATE -ND TRUE SCALE. USE OF 711 IS \1AP IS VVI T] IOUT 'Y OR RFPRf-SEN"I':-,TION PY CITY OF OW':\tiS() OF ITS ?.C Y'URAL"l'. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 Farris, Ear[ From: Lombardi, Julie Sent: Wednesday, August 21, 2013 4:39 PM To: Farris, Earl Cc: Hancock, Brandon Subject: RE: Message frorn "RNP0026733200CF" Mr. Farris, At your request I have reviewed the maintenance bonds for Willis Farms's onsite water system and onsite sanitary sewer system. The attorney-in-fact signature on both bands is authorized, the surety is licensed to do business in OK, and the amount of each bond is well within the surety's $8,651,000, underwriting limitation. Therefore, both bonds are approved. Julie Lombardi -----Original Message From: Farris, Earl Sent: Tuesday, August 20, To: Lombardi, Julie Cc: Hancock, Brandon Subject: FW: Message from Ms. Lombardi, 2013 1:09 PM "RNP00267332COU" Willis Farms onsite sanitary sewer and onsite water bonds for your review and comments. Thank you Carl Farris -----Original Message----- Front: public?,corks(@citvofowasso.cotii rrTtai.lto:publicigorks{@cii~yofoagasso_.coitt Sent: Tuesday, August 20, 2013 12:02 PM To: Farris, Earl Subject: Message from "RNP00267332COCF" This E-mail was sent from "E2111300267332COU" (C9155). Scan Date: 08.20.2013 13:02:33 (-0400) Queries to: publi.cworks@cityofowasso.com /Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: TXIFSU06277S4 KNOW ALL MEN BY THESE PRESENTS, that we United Utilities Specialists, LLC, as Principal (Developer and/or Contractor), and International Fidelity Insurance Company, as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sun of Four Hundred Fourteen "Thousand, Seven Hundred Fifty Dollars and 00/100***** 414,750.00) to which payment will and truly to be made, we do bind out-selves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO FEARS after final approval of the Onsite public water system to serve Willis Farms / Sara's Club, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all. defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: Aug, 9"' 2013 United Utilities Specialists, LLC, Principal BY':~~~ ~ International. Fidelity Insurance Company, Surety BY: Attorney-in-Tr act Vichy Jarvis Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVE MENTS Bond No., TXIFSUO627755 KNOW ALL MEN BY THESE PRESI N as Principal (Developer anchor Contra Company, as Surety, are held and firmly l Obligee, in the penal sum of Seventy-Sev( and 75/100**-*** 77,1)5235) to which f ourselves, and each of our heirs, executors, and severally, firmly by these present& that we United Utilities Specialists, LLC, i, mad International Fidelity Insurance d unto the City of Owasso, Oklahoma, as iousand, Nine Hundred Fifty-Two Dollars ent will and truly to be made, we do bind linistrators, successors, and assigns jointly WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Onsite Sanitary Sewer system to serve Willis Farms / Sain's Club, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period.. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: Aug, 9"' 2013 United Utilities Specialists, LLC, Principal BY: International Fidelity Insurance Company, Surety ICY: attorney-its-Fact Ficky Jtu•rris of@AtlldfNlO£ YPFY#Ot}~it3LSiQ!!AifST Inalive ilitedor OXLAHOMA O£L'ARTIU T OF ENVIRONMENTAL QUALITY GQV81001 October 23, 2012 Mr. Roger Stevens, Director of Public Works City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. Sf_000072UO898 Willis Farms. Addition, Sam's Club No. 6238-00 Sanitary Sewer Lino Extension Facility No. S-213'10 Dear Mr. Stevens: Enclosed Is Permit No. SLOO0072120898 for the construction of 1,300 [[near feet of eight (8) Inch PVC sanitary sewer [Ine and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma, The project authorized by this permit should be constructed In accordance with the plans approved by this Department on October 23, 2012. Arty deviation's from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. . i Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso, City of, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set: to your engineer and retaining one (1) set for our files. Respectfully, 1l-x&'~4T . Qus y . KabaP.F. Construction Permit Section Water Quality Division . QRIf/RG1bg Enclosure c: RickAustln, Regional Manager, DEQ Terence L. Haynes, P, E., SMC Consulting Engineers, PC 707 BUli 1100111SON, P.O. BOX 1677, 41t010tl tl lY, t)l{tFiliO,0 73101-11,77 PaWml on mcydad paper xsiih soy ink ~a~ i1 • `s 4 K I A H o !d A URARrAlrlir of MR011KN1A.104111Y STEVEN EncgliUf3 A. ector C OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY llslre[lc7r ltrtCUII MARY I'Atlh Gover€ror PERMIT No. SLOO0072120898 SEWER LIMES. PERMIT TO CONSTRUCT October 23, 201.2 FACILITY No, S-24310 Pursuant to Q.S. 27A 2-6.304, the Owasso, City of is hereby granted this Tier I Permit to construct 1,300 linear feet of eight (8) inch PVC sanitary sewer lied and all appurtenances to serve the City of Owasso, located In Section 16, T-21-N, R-14-E, 'T'ulsa County, Oklahoma, in accordance with the plans approved October 23, 2f112. By acceptance of this permit, the pernrittee agrees to operate and maintain the facilltles In, accordance with the "Oklahorna Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101-1116 O.S. and the rules and regulations adopted thereunder regarding the *requirements for certified operators, This permit Is issued subject to the following provisions and conditions. 1) 2) 3} 4) 5) 6) 7) That the recipient of the permit Is responsible that the project receives supervision and Inspection by competent and qualified personnel, That constructions of atf~ phases of the project villl be started srwlthln one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. That no significant Information necessary for a proper evaluation of the project has been omitted or no invalid information has been presenter) in applying for the permit. That wherever water and sewer lines are constructed with spacing of 10 f6et or less, sanitary protection will be provided In accordance with OAC 252;656-5-4(c)(3) of the standards for Water Pollution Control FacillEy.Construction. That tests Will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage Will not exceed 10 gallons per Inch of pipe diameter per mile per day_ . That the Oklahoma Department of Environmental Quality shall he kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. I not 01e permittee Will take steps to assure that the connectlon of house sonjicos to the sewers is done in such a manner that the functioning of the severs will not he impaired and that earth and ground water will tae excluded from the sewer's when the connection is completed, 70Y 10TH ROBHISH, PA I30X 1677, (IKIAH81Ab CITY, 01,011tt11A 73181-1677 011ild na ieapcrCd paW'><toilh say ink P. n Y ' P.n. n K i A li © M A ¢EFA€FGfLHF Of EfFilkF73ifdFttl3,l £1JASgY sf~;lct , titof i sl)rr OKUttOMA U Fxettliva P1K1 1ENT F ENVIRONMENTAL QAl1Y l?iraclrit MARY FALLIN Gouemar PERMIT No. SL000072120898 SEWER LINES PERMIT TO CONSTRUCT FACILITY No, S 213111. 8) That any deviations from approved plans (3r specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) `Fhat the recipient of the permit Is responsible for the continued operation and maintenance of these facilities In accordance with rules and regulations adopted by the Environmental Quality hoard, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities- 10) The Issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the per ittee may be under pursuant to prior enforcernent action taken by the Department. 11) That the parmittee is required to Inform the davoloperlbuilder that a DEQ Storm Water Constructior) Permit Is required for a construction site that will disturb one 0) acre or more in k,tuttut, ,-tuvtvmmi r tan, camact the z5torm water unit or the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100. 12) That all manholes shall be constructed In accordance wlih the standards for Water Pollution Control Facility Construction (OAC 252:656-5-3), as adogted by the f,3lddhosna [Department of Environmental Quality. 13) That when it Is Impossible to obtain proper horizontal and vertical separation as stipulated In Water Pollution Control Facility Constritntinn ()Ar ~a7 ;~s_~_Qr, trlt nn,4 nL(' ~r,~•rsr_r_ni,.WON in accord 5-4(c)(3). Failure to appeal the conditions of this permit In writing within 30 days from the state of issue will constitute acceptance of the permit and all conditions and provisions, ,k 707110011€;006014, NJ. BOX 1677, tll<tA1lM,1A fllY, OKtrti OMA 73101=1677 f:rttsied vn reayc4ed paper aAth ray trek ~s 0 K 1 A It 0 iA A UEPAUMENI bF M110M1df3ilA1 WPM SFI:VEAI A. T~i0h1PSQN MARY fAllll4 rxetulivo Oirerlot OKLA1100 DEPARTMENT OF ENVIRONMENTAL QUALITY G©UOmer October 23, 2012 Mr, Roger Stevens, Acting Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072120840 Willis Farms Addition, Sara's Club No. 6238-00 Facility No. 3002,718 Dear Mr. Stevens: Enclosed is Permit Now WL000072120840 for the construction of 3,029 linear feet of tewelve (12) inch PVC potable water line and all appurlenances to serve: the City of Owasso, Tulsa County, Oklahoma. ct authorized by this permit should be. Constructed in accordance with the plates approved by this nt on Oclobor 23, 2012, Any deviations from the approved plans and specifications affecting flow or operation of units must be approved, In writing, by the Department before changes are Receipt of this permit should be'noted in the minutes of the next regular meeting of the City of Owasso, after which If should be made a matter of permanent record. We are returning lino (1) set of the approved plans to you, one (1) sot to your engineer and retaining one (1) set for our files, V6 . truly ysrlars,. r r Qtlsay rK, t`aiarlti, P.E. Construction Permit Section Water Quality Division QRKIRClbg Enclosure c: Rick Austin, Regional Manager, DEQ Terence L. Haynes, P.I., SMC Consulting Engineers, PC 107 NOW R091115011, P.0, SOX 1677, tDktd 110hirx tilY, OltA!40*73101-1677 printed nn recynw pap rr M1f1 corink 0 O K L A H O A A OF~ARVAR4f Q, IM20NENIAI GUAWY Re'a~~ A. y OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARY FALL IN ERewtive llirell-or so rror Governor Permit No WL000072120840 WATER LINES PWSIB No. 3002718 PERMIT TO CONSTRUCT Octabor 23, 2012 this 'T'ier I Permit to construct 3,021 lenances to serve the Willis f=arms 14-TM, Tulsa County, Oklahoma, in October 23, 2012. By acceptance of this permit, the permittee agrees to operate and maintain the facility In accordance with the Public Water Supply operation rules (OAC 252:63.1) and to comply with the State Certification laws, Title 59, Section' 1101-1116 4.5, and the rules and regulations adopted thereunder regarding the requirements for certified operator.6. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit Is responsible that the project receives supervision and inspection by competent and qualified personnek 2) That construction of all phases of the project will be started within one year of the elate of approval or the phases not under construction will be resubmitted for approval as a now project. 3) That no significant Information necessary for a proper evaluation of the project has been omitted or no Invalid infonnation has been presented in applying for the permit. 4) That the Oklahoma Department of Environmental Quality shall be kept inforrned on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 6) That wherever water and sewer lines are constructed with spacing of .10 feet or less, sanitary protection will be provided in accordance with Public Water Supply constructlon Standards [OAC 252,626-19-2]. 707 NOP7H ROBINSON, H. BOX 1677, OKilMUMMIN, MMOMA 73101-3677 r4~f1EC'!} va iL ~Yc vj PapaI with soy bk Si 0 K I A H 0 11 A Ueculecullluae . Dire dnt re for OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Er ARY FARIN Governor Permit No WL000072120840 WATER LINES PERMIT TO CONSTRUCT PWSID No. 3CO2718 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in this construction of this project, 8) That the recipient of the permit Is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Departrn6nt will be notified In writing of any sale or transfer of ownership of these facilities. 9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permfttee may be under pursuant to prior enforcement action taken by the Department. 10) That the permittee is required to' infonll the developerlbuilder that a DEQ Storm Water Construction Permit is required for €R construction site that will disturb one (1) acre or more In accordance vrlth 0PDES, 27A O.S. Section 2-6-209 et seq. For Information or a copy of the r1.. [ € u1 i tc0, rvuuuu U) 't(tienC 'tVJUJ) 70rn1, 'tVIDUCe Ot rermin'ation (NOT) form, or guidance oil preparation of a Pollution Prevention flan, contact the Storm Water Unit of the Water Quality Division at PA Box 1677, Oklahoma City, ©K 73101-1677 or by phonB at (405) 702-8100. 11) That any notations or changes recorded on the official set of Mans and spe:ciflcations In the Oklahoma Department of Environmental Quality files shall be part of file plans as approved. 12) That water lines shall be located at least fifteen (15) feet from. all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 13) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 7071ft11t111 804116011,11,01 BOX 1677, OXMIlUMA 0111, 0KtAHOM 73101-1 A77 ; hlwd a31UCy>AW 111pet z1h 1~ny Irk 64 0 c3 r E A N 4 Al A STEVEN A. 1110m, PSON DPAhAT7.t117r Of M13CAWRlru&"IIf' Eze€Erlive Diroelor OKLAHOMA DEPARTMENT OF MIROHME dTAL QUALITY WRY rAWN Gwomor Permit No Wt_000072120840 WATER LINES. PWSID No. 3002718 PERMIT TO CONSTRUCT 14) That be pressure tested to the highest pressure the collection system prior to backfilling In a In . V equal tit water pipe, and shall most severe heat} conditions of Pollution Construction Standard OAG Failure to appeal the conditions of this permit in writing within 30 days from the data of issue will constitute acceptance of the permit and all conditions and provisions, P- 7137 NORTH HOBINSGN, PO. BOX 16777, 4:iEsIHOMh CRY, Ok klr3W 73101.1677 Printed Oil rGCytJ~tl pspaetvl4}r soy ink ea The City Wit flat Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: Excess Workers' Compensation Coverage DATE: October 11, 2013 BACKGROUND: The City is self-insured for workers' compensation. As a result, all costs associated with an employee's on-the-job injury are paid by the City through the Workers' Comp fund, up to the specific retention limit of $750,000 per injury. The City purchases Specific Excess Workers' Compensation insurance to protect the City from exposure to any injury with expenses exceeding $750,400. The Excess coverage renews annually on October 26 and is calculated at a rate per $100 of payroll. Specific Excess Workers' Compensation insurance is funded through the Workers' Compensation Self-Insurance fund. The FY 2434 budget includes funding for the proposed renewal. COMMENTS: The cost of the current year's coverage is $45,182. The City's Agent of Record received a renewal quote through Midlands Management Corporation for $55,276. The increase is a result of a $0.0377 increase in the premium rate per $100 of payroll, and an increase in the estimated payroll. Additional quotes were received from Safety National Casualty and Midwest Employers Casualty; both came in higher than the Midlands Management quote. RECOMMENDATION: Staff recommends Council authorization for the City Manager to execute a contract with New York Marine & General/Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $55,276. Thy airy wir our I_;m~rs. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: Property-Casuaity Insurance Renewal DATE: October 11, 2013 BACKGROUND: Each year the City's property-casualty insurance coverage renews on November 1. The City's property-casualty insurance provides coverage for City property, including non-building items (i.e. traffic lights and pump stations), similar to homeowners insurance. Renewal quotes were solicited by the City's agent of record based on the current deductible of $25,000. Property casualty insurance is funded through the General Liability-Property Self-insurance Fund, and funding is included the FY 2014 budget. COMMENTS: The current cost of coverage is $49,600. The City's Agent of Record solicited renewal quotes, and found companies declining to submit quotes for large property risks in the State of Oklahoma due to a history of substantial claims relating to severe weather. The City's current carrier, Allianz, is the only provider who submitted a quote and their quote includes two substantial changes. The first change from this year's coverage is that the Allianz renewal was provided in conjunction with a quote from Homeland (One Beacon). The total property value to be insured is $60,565,926, which in the past has been covered by one provider. This year's renewal quote has the coverage split between Allianz and Homeland (One Beacon.) Allianz will insure property value up to $50,000,000 and Homeland will insure the remaining $10,565,926 in value above the $50,000,000 threshold. The second change in Allianz's renewal quote is an increase in the wind and hail deductible frorn $25,000 to $100,000. The total renewal proposed is $67,857 ($57,287 to Allianz and $10,600 to Homeland). RECOMMENDATION: Staff recommends Council authorization for the City Manger to execute a contract with Allianz in the amount of $57,287 and Homeland (One Beacon) in the amount of $10,600 for property- casualty coverage. OT~~h- TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance Three Lakes Channel Project and Authorization for Final Payment DATE: October 11, 2013 BACKGROUND: The Three Lakes Channel is located behind several businesses fronting the East Service Road from E 761h St N to E 86th St N. The limits of the repairs began at an existing concrete channel directly behind Pruitt's Auto Collision and end at the concrete box culvert at E 83fd St North. In December 2012, City Council approved a construction contract with Tri-Star Construction in the amount of $623,882.25. The project contract was to install 612 linear feet of 8" sanitary sewer line, bring the channel back into the drainage easement, stabilize channel embankments, remove silt deposition and to install concrete footings, 825 linear feet of concrete block walls as well as a concrete mat in the channel floor. In addition, the embankments were re-sloped to allow Public Works personnel to mow and maintain the adjoining slopes. In September 2013, Tri-Star Construction completed all necessary work identified within the construction contract. City staff inspected the project and agrees that all requirements and standards have been met. FUNDING: Funding for this project was included in the FY 2013 Sformwater Management Fund. RECOMMENDATION: Staff recommends acceptance of the contract work and authorization for final payment to Tri- Star Construction in the amount of $30.051.61 resulting in a final contract amount of $601,032_.10. ATTACHMENTS: A. Location Map B. Final Pay Request THREE LAKES CHANNEL TMPROVEME.NT PROJECT PHASE IT C'IT'Y 01' (}WASSf) Legend 1 11 N. Will Stl -al P.O. Tian ISO Omimgo, OK 74055 919.3%,15{M 1. l!I ':rIll r::: n ti r:. rr,.,rv r.. ' _~•rr , t.~r a:-.~;~ 91?1~ THREE LAKES CHANNEL REPAIR PROJECT CITY OF OWASSO PAY ESTIMATE NO. ( " Pr PERIOD: CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: $ SIR.., CONTRACT ADJUSTMENTS: $ . g1 ADJUSTED BID AMOUNT: $ 1. Rs1 IRZ R TOTAL COMPLETE 'WORK: $ ~O 1 t ~ , + v MATERIALS STORED (per attached tabulation): $ 0 LESS P6/. RETAINAGE: a'rtej A L' 00, TOTAL EARNED LESS °/a RETAINAGE: Cats (03 PERCENTAGE OF PROJECT COMPLETION: LESS PREVIOUS PAYMENTS: 9~~, AMOUNT DUE THIS ESTIMATE: •,3ta, ~ S" ~ . The undersigned Contractor certifies that to the nest of the Contractor's krtawledge, information and belief the Work covered by this Payment Estimate, has been completed in accordance viith contract documents, that all amounts have been paid by the Contractor for Work which previous °-r t_ State of County, ~ IN01 MIY Recommended for Payment icy: City of Owasso Date Approved for Payment by: City-of Oky-asso Bate . _ A-GItEPMI I NT 11309 00300 -'Page 8 of 14 tom`% .1 .~-3 CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the date comprising the above application, the Architect/Rugineer certifies to the Owner that to the best of the Architect/s/Engineer`s knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 3L C) t . ~ I (.Attach explanation if amount certified differs from the amount applied for.) ARCHITEC'T' / ENGINEER. By; anl-.e„f L~tae Date; 11S/ 13 This certificate is not negotiable. The AMOUNT CERU IED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the U,ner or Contractor under this Contract. AGREEMENT fl309 _ 00300 - Page 9 of 14 CONTINUATION PAGE Page 2 of 3 PROJECT: 1221 APPLICATION #: 6 Final Three Lakes Channel Repair - Owasso DATE OF APPLICATION: 101022013 Payment Application containing Contractor's signature is attached. PERIOD THRU: 1 010 21201 3 PROJECT #s: A B C D I E F. G H I COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE ITEM WORK DESCRIPTION SCHEDULED MATERIALS COMPLETED AND COMP TO (If Variable) AMOUNT AMOUNT AMOUNT PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D + E + F) (C-G) QTY $ AMT 1 Clearing and Grubbing $35,000.00 $35,000.00 $0.00 $0.00 $35,000.00 100% $0.00 $35,000.00 PER Is 1.00 1.00 0.00 0.00 1.00 0.00 ------ _ -_._.. 2 ____._._...._._._ ........... . -------- Construction Staking and Survey ---------------------- $4,500.00 -------------------- $4,500.00 ---------------------- $0.00 --------------------- $0.00 ----------------------- $4,500.00 ----- ---.._...:_ 100% ..- .-- .-- ._....._-- $0.00 _- .- _. -.. -._ $4,500.00 PER Is 1.00 1.00 0.00 0.00 1.00 0.00 _ ............. 3 ........ ........ ._-- _- .._-- .- __.__._.._ Earthwork ...._...._..__..._...._ $50,000.00 ..........._._.._...... $50,000.00 __..,__......- ..____ $0.00 ___ ... $0.00 ........ .- _.... -_ -__ $50,000.00 .._______ 100% __.. ..... ........ ..... $0.00 ... ._._..__...._. $50,000.00 PER Is 1.00 1.00 0.00 0.00 1.00 0.00 ............... ........ ..........____....___---- -'°' -- Goncreto Blook WaII ------- ..___._...._.... $191,004.00 ------ .._... ._..._......._.........-- $185,625.00 ...... $0.00 _.- .,.___.__.-.._.. $0.00 -------- ._....__-._.---. $185,625.00 ..... _-_.. 97 °f ......... ...----------- $5,379.00 ----------------- $33.00 PER Sq. Ft_ 5,788.00 5,625.00 0.00 0.00 5,625,00 163.00 I ........ . . . . . .. 5 ....................... ................... Concrete Block Wall Footing (51" ..... .. ..... ..................... $72,000.00 ..._______ $68,8d6.85 - --------- _.._. °_ -._ $0.00 •_........._.- .....- $6.00 ... ....- ._..._--- .- -- ._....._ $68,846.85 -• -d- 96/ _--- .- ..- .-- ....._.. --- $3,153.15 ----------------- Wide( �.__ $45.00 PER If 1,.._. 60000 152993 0.00 0.00 1,529.93 70.07 ...... .... 6 . ............._..._............ (__.. COncrete Block WaII Footin 9 72" .$5,000.00 ..__............_............. 50.00 $0.00 _.........._........_ 50.00 . .._........__._..____.._......_ $0.00 0% _.__...___._..___. $5,000.00 _.___.________ Wide ��. ' $100.00 PER If 50.00 9.00 0.00 0.00 0.00 50.00 ................ 7 ...._...._.____.......-._-...._.. _...._....- Concrete Channel Transition .- .._......._.._.... $6,000.00 _....----------------- $6,000.00 ----- _------- ..............._..,......._-" $0.00 $0.00 - -- °""'-'""-._...___ $6,000.00 ---------- 100% --------------------- .. $0.00 ------------- "° $400.00 PER If 15.00 15.00 0.00 0.00 1590 0.00 ._ ............. 8 ..................._...._.__.___._.___.....__...-_.__....._................... Strom Drain Pipe to Channel $8,000.00 I .... $8,000.00 ...__...._.......... 50.00 _._....- _......_.._._ $0.00 _..____.___.-------- ........... $8,000.00 100% ................. ... ... $0.00 .... ............. Connection $2,000.00 PER Each 4.00 L00 0.00 0.00 4.00 0.00 -------------- . 9 .................................. ....... .... Concrete Access Drive .................... $10,080.00 ............... ------ $9,960.00 ---"--- ----------- $0.00 --'--._.._._...._... $0.00 . ........._........._..._...._.. $9,960.00 99% ___..- ----- --'--'_._..._.._.._._.._._ $120.00 $120.00 PER sy 84.00 83.00 090 0.00 83.00 1.00 .____..._______ 10 I ________________._ _______.___.___..__..._.._.___- Concrete Block Mat S104,352.00 ---- .._._..__.._..._ $106,144.00 - ._.-- _...- ...._._......_.. $0.00 _............. $0.00 ......-- ....._.._._.. -. $106,144.00 ---------- 102% - .-- ....___._....._._ (51.792.00) ._.- ___________ $8.00 PER Sq. Ft. 13,044.00 13.268.00 0.00 0.00 13,268.00 - 224.00 11 8" PVC SOR 35 Saintary Sewer $55,080.00 $55,080.00 50.00 $0.00 $55,086 00 100% 50.00 $90.00 PER If 612.00 61290 0.00 0.00 6 12 .0 0 0.00 SUB- TOTALS $541.016.00 $529,155.85 $0.00 $0.00 $529,155.85 1 98% $11,860.15 CONTINUATION PAGE Quantum Software Solutions, Inc. Document CONTINUATION PAGE Page 3 of 3 PROJECT: 1221 APPLICATION #: 6 Final Three Lakes Channel Repair - Owasso DATE OF APPLICATION: 10/02!2013 Payment Application containing Contractor's signature is attached. PERIOD THRU: 1010212013 PROJECT #s: A B C D I E F G H I COMPLETED WORK STORED TOTAL % BALANCE RETAINAGE ITEM # WORK DESCRIPTION SCHEDULED AMOUNT MATERIALS COMPLETED AND COMP TO (If Variable) AMOUNT AMOUNT PREVIOUS THIS PERIOD (NOT IN D OR E) STORED (G / C) COMPLETION PERIODS (D + E + F) (PG) QTY $ AMT 12 4' DIA Sanitary Sewer Manholes 516,000.00 $16,000.00 $0.00 $0.00 $16,000,00 100% $0,00 ........... $4,000.00 PER Each ...._. _.... ..... .________._.,....__._ 4.00 4.00 0.00 0.00 4.00 0.00 13 I 6' Privacy Fence .....__.. 4404_.- .._..,.........._.._..._ 514,400.00 $15,712.00 ................._._ $0.00 ..........._- _ -_ -_ -. $0.00 ........._--- ---------- $15,712.00 __,..._..._- 109% ,.,, ---------- .__,_ ($1,312.00) $16.00 PER If 900.00 982.00 0.00 0,00 982.00 -82.00 r.._. --- _ ....... 14 .......... ............._...........___... 6' Security Fence $4 ,370.00 $4,408,00 $0.00 $0.00 $4,408.00 101% ($38.00) ';..._......_____ $19.00 PER If 230.00 232.00 0.00 0.00 232.00 -200 ',. 15 ___....__________________......... .._...........__._.- 6' Chainlink Fence .............. $2,240.00 .. ... .........._. $2,400.00 _..._..... .....__...:.........._._....... $0.00 $0.00 ._ .._.......... .._ ..... $2,400.00 ..... ._... 107% _.__........... ._ -..... ($160.00) ...._..__._..."_ � ........... .... - $16.00 PER If _.__._..__- ...- .:.....,._._.._ 140.00 150.00 0.00 0.00 150.OD -10.00 16 i Handrail 4444_ .__..$8,450.00. $8,450.00 8.4,44_ 58,450.00 .......$0 .................... $0.00 $0.00 ............ 8,45 ----------- $8,450.00 .._.._.._............... 100% SO.00 " $0.00 ............... .. .. $65.00 PER If ......... ....... 130.00 130.00 0.00 0.00 13000 0.00 '.. 17 ....._._._.........._.._ Barrier Gate ._... _......._.......... $1,200.00 ". .... ---------- ....... $1,200.00 -...11._1.1- .- ..._.... $0.00 ...... ... .......... .. $0.00 ....... . ---------------- $1,200.00 .......... 100% ....... ._....._.------ $0.00 ------'_4444 "'° .._.__.._. _ ... 51,200.00 PER Each ............................._.. 1.00 1.00 0.00 0.00 1.00 0.00 18 .,..,..,........._........___._ RCB Cleanout $2,000.00 _.- _...... ..444. ° °..,......,..........,., $2,000.00 $0.00 ..,.........._....... $0.00 ------ ......... ......_......._..._ $2,000.00 100% ------ -- - - --- ---- $0.00 -- .....__.,_ ..... $2;000.00 PER Is ............__._..........._........_..........._.._.--._.......-.___.__._ 1.00 1.00 0.00 0.00 1.00 0.00 t9 Solid Slab Sodding 514,006.25 ..._........_.....___.__......_ 514,006.25 $0.00 .,,_,..__._.._...... $0.00 ........__..__.___.._....._..,...-_._.. $14,tl06.25 100 ° /a _______.___._. $OAO ..... ,.._.------- .. .............. $2.25 PER sy ...... .._._._._.._...____.,..__._.._. 6,225.00 6,225.00 0.00 0.00 6,225.00 0.00 20 SWPP Plain and Implementation ......... $4,500.00 _.._..._...._....._.....___._ $4,500.00 0040._- ..- ......__. $0.00 -...- ___4400 50.00 .........__.._._:_.._ $4,500.00 ......_.. 100% ................... .... $0.00 ......... .._.___ ............... $4,500.00 PER Is 1.00 1.00 0.00 0.00 1.00 0.00 21 ..............._..._._____._'-'..:._.._:.._..__.,. Project Allowance --- .......... $12,500.00 ...'-------_- _. ...... $0.00 ....__,..._........._: $0.00 _................_... $0.00 ........._.._._____. __,.._....._.._.._._....""""._. $0.00 0% $12,500.00 .......... 44 ... 44 ...._.__._._., $12,500.00 PER Is .g,7 1.00 0.00 0.00 0.00 0.00 1.00 22 ___-_...._.-____ _______ . ..................._.._ initery Sewer Service Line 4444- _.........,-- $3,200,00 ..._.._..___- $3,200.00 4444- ....._._-- ._____ $0.00 ----------------------------------------------- $0.00 _ $3,200.00 .___._.._ 100% ,... ------ .._._ -4440_ $0.00 ----------------- $20.00 PER If 160.00 160.00 0.00 0.00 160.00 0.00 TOTALS $623,882.25 $601,032.10 $0.00 $0.00 $601,032.10 1 96% $22,850.15 CONTINUATION PAGE Quantum Software Solutions. Inc. Document Avb The pity V✓it.-oui Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Tim Doyle General Services Superintendent SUBJECT: Purchase of a Pickup Truck Stormwater/Vegetation Division DATE: October 11, 2013 BACKGROUND Public Works Department staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to the Department. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. Based upon the assessment of the motor fleet, staff included funding in the FY 2014 budget for the removal of the 1949 GMC crew cab pickup truck in the Stormwafer Division from daily duty to backup usage. This vehicle is used to transport staff, equipment and materials to job sites. The vehicle has 178,440 miles and over the last three years has had $4,600 in repair cost. VEHICLE DESCRIPTION: Staff proposes the purchase a 2013 Ford F250 Crew Cab 4x4 pickup truck through the Oklahoma State Bid process. This vehicle will be equipped with the basic package with the addition of a light bar, spray-in bed liner, tool box and electronic brake controller. The proposed vehicle will also have a dedicated compressed natural gas (CNG) engine. FUNDING: The FY 2014 Stormwater Fund Budget includes $42,500 for the purchase of a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2013 Ford F250 Crew Cab 44 pickup truck in the amount of $42,128 from Bill Knight Ford of Tulsa, Oklahoma, per the Oklahoma State Bid award. ATTACHMENT: A. Bill Knight Ford Bid Quote ATTACHMENT A 9/25/201.3 CITY OF OWA.SSO PUBLIC WORKS DEPARTMENT REQUEST FOR QUOTATION (State Bid SW035C) ITEM # DESCRIPTION QTY UNIT PRICE TOTAL 1000009356 F250, 4WD, Crew Cab, White 1 35,888.00 q~ ? Dedicated CNG 1 1,985.00 1G $S. c 213 Electronic Shift 1 156.00 1 SLo•COL3 X313 Ltd. Slip/Locking Dif•. 1 328.00 -`~,mc-1 BKF I 12v Power Supply 1 _ 29.00 .1141. er~l 942 Package Daytime Running Lights 1 37.00 .ex] 18B Side Steps - Black Bars 1 311.00 X1% . Qu ? Additional Keys i3 _ 38.00, MS- 16S All Weather Mats I 65.00 La S,c&-l DH Electric Brake Controller 1 155.00 1 s-S.cat=~ SoundOff EPL9000 54" LightBar Amber with LED Takedowns and Alley Lights, TrnPlic Dir Soundoff6 Switch P;nel 1 1865.00 A _ &.UD ? Spray Bed Liner- Facto 1 450.00 qSb.,-P3 125-3-01 Weather Guard or equal Tool Box, Steel, White, I -7 `15• -7qr v TOTAL Sa raJ _ ~a ~ 1:),P' Q gr~s7~_ -,~3~2 SILL KNIGHT FORD REET AND COMIMEKIAL (ENHR 9607 S MEMORIAL DR. TULSA, OK 74133 ~'i G' ~i~y w3t £?Uf ~._I r3'i13S. TO: The Honorable Mayor and City Council City of Owasso FROM: Tim Doyle General Services Superintendent SUBJECT: Purchase of a Service Truck Streets Division DATE: October 11. 2013 BACKGROUND: The Streets division currently utilizes a 2006 service truck to perform infrastructure repairs and improvements throughout the city. A second service truck will provide for the transportation and support of two separate teams for smaller infrastructure projects. This will increase efficiency and production by having two vehicles equipped for concrete and asphalt work and allow for multitasking on smaller projects. PROPOSED ACTION- Staff proposes the purchase of a 2014 l=ord F350 Crew Cab 2x2 service truck through the Oklahoma State Bid process. This vehicle will be equipped with the basic XL model package with the addition of a light bar, electronic brake controller, larger alternator and a Knapheide 700 series service body, with LED lighting, lockable telescopic roof, and tow bear. In addition, the proposed vehicle will also have a dedicated compressed natural gas (CNG) engine. FUNDING: The FY 2014 Streets Division Budget includes $63,000 for the purchase of a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2014 Ford F350 Crew Cab 2x2 service truck in the amount of $51,912 from Bill Knight Ford of Tulsa, Oklahoma, per the Oklahoma State Bid award. ATTACHMENT: A. Bill Knight Ford Bid Quote ATTACHMENT A CITY OF OWASSO PUBLIC WORKS DEPARTMENT REQUEST FOR QUOTATION (State Bid! SW035C) 9/18/2013 ITEM # DESCRIPTION QTY UNIT PRICI, TOTAL ? F350, 2WD, Dual Rear Wheel, Crew Cab,White I ` c-j 35 ~i I,. ? Dedicated CNG 1 1,985.00 ? 19 SS: n] ) 67D Larger Alternator 200amp I ? `71.--Y-) BKr I 12v Power Supply 1 29.00 C, pv 942 Package Daytime Running Lights 1 37.00 37 w ? Additional Keys 3 38.00 L:k W-p,v 16S All Weather Mats 1 65.00 Lo 5-Lk) DH Electric Brake Controller 1 155.00 1 S~ ? SoundOfl' GPI0000 54" LightBar Amber wills LED Takedowns rind Alley Lights,'I•raflie Dir Smmdoll'6 Switeh Panel 1 1865.00 ? Knapheide $6"or 60", CA Dual Wheel, 700 Series, Service Body I }'I f~ ? Add: Fd Flip Top Version I Thre 20030268 Tail Shelf'w/Through Cons ariment ZntL• ? 12" Slammable Tailgate I TNL ? Overcub Material Rack I M ? 2 Section Telescoping Roof, lockable I =rJ L - ? 26103515/ ? 26103531 Flush Mount Light Kit - Ford Plug & Harness I I ? 26205237/ ?26205328 Add: LED Version, Light Kit & Harness 1 1 1- 26050096 94" Galva-Grip Bumper w/ Ball Hitch Recess I _ 26051243 Add: 94" Galva-Grip Recess Bumper- Reese Hitch Compatible I r^ 26102533 Add: Receiver Hitch Kit- Recess Bumper 1 12306379 Add. Receiver Hitch Draw Bar I '=,(L 77001279 Treadplate Overlay Com artment Tops I r.Ql~ -k exi. tA=-,wy -X r4c_ 77003531 Grab Handle- Left l =AJ<_, 77003549 Grab Handle- Right 1 ~KC~ 77002053 Cup Dispenser - curb side, 2" vertical cabinet 1 C 20042289 Water Casket Stand- 13", curb side 1 77001840 First Aid Kit Holder, curb side, I" vertical cabinet I _ 20047387 Cone Holder I ~ TOTAL 6_17_ 2un- ~Crl BILL KNIGHT FORD FLEET AND (OMMER(IAL (ENTER 9607 S MEMORIAL DR. TULSA, OK 74133 I I LI ~C 41 L'.' n 4 to ~ i ua~~u IC.~r T}~e City Wit~a~t limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher Garrett Fire Chief SUBJECT: Fire Station No. 1 Emergency Generator DATE: October 11, 2013 BACKGROUND: Fire Station No. 1 was built in 1994 and a small emergency power generator was installed as part of that project. The generator is insufficient for the size of electrical load required to operate the facility. Over time the inadequate and overloaded generator has become unreliable, even for the minor power it provides to the facility. Based upon the other two fire stations emergency power generators and their efficiency toward enhancing fire department operations, specifications were developed to correct Fire Station No. 1's emergency power discrepancies. Research was conducted to determine the required power load, operating time, reliability, and efficiency of an emergency power generator for Fire Station No. 1. Without a new emergency power generator of sufficient size, the facility will continue to be operationally ineffective during electrical power outages. BUDGET: The FY 14 approved budget includes $50,000 in the Public Safety Capital Fund to replace the generator. Staff expects the new generator for the facility to have a 10-15 year lifespan. During research of the project, it was realized that prospective vendors only provide the generator and outside vendors are utilized to install the generator, to include concrete pad, and all electrical work necessary for the operation of the emergency power generator. Therefore, the developed bid packages only included the purchase of an emergency generator. All of the generator suppliers contacted by staff utilize or recommend the same vendor for installation of their product. To ensure that the lowest cost and highest value electrical installation work is procured, staff will evaluate three price quotes for the installation and electrical work. Staff anticipated the combination of the emergency generator bid and outside electrical work would be within the allotfed budget amount for this project, $50,000. BID PROCESS: The fire department staff mailed bid specifications packages on September 3, 2013, to six (b) prospective vendors. Staff received three (3) bids and conducted a bid opening or) October 1, 2013. BID EVALUATION: All three bid packages indicated that the bidders would meet 100% of the identified criteria specified within the bid package. Each submitted bid package was evaluated and no discrepancies were noted. The bid fron-) Clifford Power Systems of Tulsa was the lowest of the three. Clifford Power Systems $31,948 Cummins Southern Plains $32,434 Commercial Power Solutions $33,320 RECOMMENDATION: Staff recommends award of bid and approval to purchase one (1) new emergency power generator from Clifford Power Systems in the amount of $31,948. ATTACHMENT: A. Bid Opening Tabulation CITY OF OWASSO, OKLAHOMA. FIRE DEPARTMENT, Generator 1 Fire Station # 1 Bid Opening : October 1, 2013 BID DOCUMENTATION Number of Bids: 3 Bids Opened By: Julie Stevens Witness: Chris Garrett, David Hurst, Mark Stuckey, Shane McNichol BIDDER BID Clifford Power Systems 8310 E 46"' Street North $31,948.00 Tulsa, Ok 74117 Cummins Southern Plains 5800 W Reno $32,434.00 Oklahoma, City, Ok 73127 Commercial Power Solutions PO Box 1836 $33,320.00 Owasso, Oklahoma 74055 0:1, City edit out Limits. TO: The !-Honorable Mayor and City Council City of Owasso FROM: Christopher Garrett Fire Chief SUBJECT: Fire Station No. I Roof and Siding Repairs DATE: October 11, 2013 BACKGROUND: Fire Station No. 1 was built in 1994, and to date, the roof and siding have had some minor repairs: they have now deteriorated to the point that further damage will result in escalating repair costs and could cause major structural damage to the facility. The roofing is made of a wood decking, felt underiayment, and asphalt composite shingles. The upper siding is wood sheeting. There are some areas of the roofing and siding where water has caused noticeable damage to the structural integrity of the areas. To prevent further facility damage, the roof and siding will need to be replaced and/or repaired as soon as possible. BUDGET: In anticipation of these essential repairs, the FY 14 approved budget includes $50,000 in the Public Safety Capital Fund for this project. Staff expects the repairs to the facility to have a 10-20 year lifespan. BID PROCESS: Fire department staff mailed bid specifications packages on September 3, 2013, to six (6) prospective vendors. Staff received two (2) bids and conducted a bid opening on October 1, 2013. BID EVALUATION: Both bid packages indicated that the bidders complied with 100% of the identified criteria specified within the bid package. Each submitted bid package was evaluated and no discrepancies were noted. The bid from High Pointe Roofing was the lower of the two. High Pointe Roofing $ 29,563.00 Abbco Roofing $ 30,403.00 RECOMMENDATION: Staff recommends City Council award the bid to High Pointe Roofing in the amount of $29,563 for the replacement and repairs to the siding and roof of Fire Station w11, located at 89071 N. Garnett Road. ATTACHMENT: A. Bid Opening Tabulation CITY OF OWASSO, OKLAHOMA FIRE DEPARTMENT, Roofing & Siding / Fire Station No. 1. Biel Opening : October 1, 2013 BID DOCUMENTATION Number of Bids: 2 Bids Opened By: Julie Stevens Witness: Chris Garrett, David Hurst, Mark Stuckey, Shane McNichol BIDDER BID High Pointe Roofing _ 17717 S 129"' E Ave Bixby, Oklahoma 74008 $29,563.00 Abbco Roofing, Incorporated 1101 E Memphis $30,403.00 Broken Arrow, Oklahoma 74012 The City Wit lout Limils. TO- Honorable Mayor and City Council City Of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Phase 11 Owasso Police Multi-Use Firearms Training Facility Project Construction Sid Award DATE: October 11, 2013 BACKGROUND: During FY 2013, the Owasso Police Department facilitated the completion of Phase 1 of the Multi- Use Police Firearms Training Facility. This phase involved the completion of dirt work that resulted in the construction of dirt berms for a rifle range, pistol range, and shoot house. One of three metal coverings was also installed. On September 3, 2013, the City Council approved Phase II of the training facility project. Phase II will encompass fine dirt grading, concrete for the shoot house floor, and concrete for the pistol range. Phase 11 is critical to achieving the goal of completing the project. The concrete work will ensure a safe training environment and will greatly reduce erosion and damage to the facility. The City's Engineering Department designed Phase I and Phase 11 of the project. The Engineering staff worked with the Police Department designing the range so that the phased approach can ensure project completion as construction funds are made available. Completing the training facility will fake one or two more phases. Additional improvements will include at least two more protective covers, turning target systems, construction of the shoot house, construction of the range tower, electric, and plumbing. An advertisement for bids was published on September 12th and September 19th for the construction of Phase 11. The bid opening occurred on October 3, 2013, with four (4) bidders participating. The low bidder was Cherokee Pride Construction of Sapulpa, Oklahoma in the amount of $56,480. The bid is for installation of concrete on the pistol ranee and an alternate bid for the shoot house concrete, BID ANAYLSIS: Four (4) contractors bid the project. The results are as follows: 1. Cherokee Pride Construction $42,260.00 $56,480.00 2. Magnum Construction $70,600.00 $83,920.00 3. Mac Construction $85,930.00 $97,180.00 4. Helferbrand Builders, LLC $89,614.65 $98,290.65 FUNDING: The FY 2014 Public Safety Capital Fund for Police Services contains $57.882 for Phase 11 of the training facility project. RECOMMENDATION: Staff recommends award of a construction contract to Cherokee Pride Construction in the amount of $56,480 for Phase Il of the Police Multi-Use Firearms Training Facility, ATTACHMENT: A. Cherokee Pride Construction Bid ADDENDUM NO.2 FMING RANGE INA ROVEMENTS PHASE H CI'T'Y OF O'WASSO, OICLA.HOMA September 23, 2013 nts and Bid Specifications for this project This Addenduu is issued to clarify and/or indicted and fax it back to the Contract Admtz, Addendum MUST also be included in the Con book if making a bid as a General, Contractor. Description of the Revision: 1. Remove the PO Box 180 address from the advertisement. No bids should be mailed to the City of Owasso post office box. Delivery must be to City Hall. 2. Move the new concrete slab (Shoat House Slab) shown of revised drawings ADDENDUM #1 to the additive alternate portion of the bid schedule. Change contract documents Sheets 2, 3, 4 and S showing the addition of this slab as an additive alternate. 3. Reduce the Shoot House slab to 4" thickness in lieu of the 5" thickness. 4. This Addendum No. 2 supersedes all other addenda. Please sign and acknowledge. Addendum 92 is all that needs to be ackowledged on the bid forms. THERE A N UR.THER CHANGES UNDER ADDENDUM #2 H. Dwayne Henderson., City Ezrg er; z•act Administrator Receipt of this Addendum is hereby acknowledged by: BIDDER ADDENDA NO.2 UNCLASSIFIED EXCAVATION/ FINE GRADING (600 CY) 4, NEW 5-FOOT-WIDE, 4-INCH-THICK SIDEWALK WITH BEDDING $ PER UNIT, Unit Price in words , NEW 4-FOOT-WIDE, 4-INCH-THICK. SIDEWALK. WITH BEDDING f _ J r@$PERUNIT, Unit Price in words LS SY 155 SY 115 6-INCH-THICK. CONCRETE SLAB SF 2,250 W/TOOTING & BEDDING @ $ PER. UNIT, Unit Price in words 8. SEEDING, IN PLACE (1,6 ACRES) LS 9, 4" RISER MANHOLE RING, IN PLACE EA I•NG STORM PIPE LS $r q('-) ut0 $ 10 PLUG EXIST TOTAL BASE BID $ TOTAL, BASE BID IN WORDS. 811 00200 - Page 3 of 7 0913 2, TEMPORAR'Y' EROSION AND SEDIMENT LS CONTROL ADDENDA NO.2 ADDITIVE ALTERNATE: AAL 4-INCH-THICK. CONCRETE SLAB W/FOOTINC & BEDDING FOR SHOOT 14OUSE SLAB (include a wading for slab) $ PER UNIT , I7, y Unit Price in words J^G7'wGq ' ~ TOTAL ADDITIVE $ ALTERNATE BID IN WORDS SF 1,800 ~ Lf 2a-a BID 0813 00200 - Wage 4 of 7