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Home My WebLink About2013.10.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 15, 2013 The Owasso City Council met in regular session on Tuesday, October 15, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 11, 2013. 1. Cali to Order Mayor Doug Bonebrake called the meeting to order at 6:30 pm. 2. Invocation The invocation was given to Apostle David Priest of The Rock of Greater Tulsa. 3. Flag Salute Councilor Brown led the flag salute 4. Roll Call Mayor - Doug Bonebrake: Present Vice Mayor - Chris Kelley: Present Councilor -Charlie Brown: Present Staff Interim City Manager- Warren Lehr City Attorney - Julie Lombardi A quorum was declared present Councilor -Jeri Moberly: Absent Councilor - Patrick Ross: Absent 5. Proclamation of National Community Planning Month Mayor Bonebrake presented a proclamation declaring October to be National Community Planning Month in the City of Owasso. 6. Recognition of the Employee of the Quarter Warren Lehr presented the Employee of the Quarter, Andrew Neyman Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the October 1, 2013 Regular Meeting and the October 8, 2013 Work Session B. Approval of Claims C. Receipt of the Monthly Budget Status Report Owasso City Council October 15, 2013 Page 2 D. Council authorization for the Mayor to execute the following "Agreements for Urban Engineering Services" • Ash Grove Cement Terminal: Site, paving, water line, and other utilities • Memory Care Facility: Water and sewer lines • The Harker Group, LLC: Site, paving, and drainage • Clinch Martial Arts Academy: Site, paving, and drainage E. Acceptance of Willis Farms Onsite Water and Sanitary Sewer Infrastructure Mr. Brown requested item B be removed for separate consideration. Mr. Brown moved, seconded by Dr. Kelley to approve, A, C, D, and E of the Consent Agenda. Mayor - Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda After discussion, Mr. Brown moved, seconded by Dr. Kelley to approve item B with claims totaling $282,314.23. Also, included for review were the self- insurance claims report and the payroll payment report for 10/05/13. Mayor - Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 9. Consideration and appropriate action relating to the renewal of excess workers' compensation coverage Michele Dempster presented the item recommending authorization for the City Manager to execute a contract with New York Marine & General /Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $55,275. After discussion, Mr. Brown moved, seconded by Dr. Kelley to approve renewal of excess workers' compensation coverage, as recommended. Mayor - Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 Owasso City Council October 15, 2013 Page 3 10. Consideration and appropriate action relating to the renewal of property- casualty insurance coverage Michele Dempster presented the item recommending authorization for the City Manger to execute contracts with Allianz in the amount of $57,287 and with Homeland (One Beacon) in the amount of $10,600 for property - casualty insurance coverage at a total cost of $67,887. After discussion, Dr. Kelley moved, seconded by Mr. Brown to approve the contracts with Allianz and with Homeland (One Beacon), as recommended. Mayor - Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 11. Consideration and appropriate action relating to the acceptance of Three Lakes Channel Project and authorization for final payment Earl Farris presented the item recornmending acceptance of the contract work and authorization for final payment to Tri -Star Construction in the amount of $30,051.61 resulting in a final contract amount of $601,032.10. After discussion, Mr. Brown moved, seconded by Dr. Kelley to accept the Three Lakes Channel Project and approve final payment of $30,051.61 to Tri -Star Construction, as recommended. Mayor -Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor - Charlie Brown: Approve Motion carried 3 -0 12. Consideration and appropriate action relating to the purchase of a service truck for Stormwater /Vegetation Control Tim Doyle presented the item recommending approval to purchase a service vehicle from Bill Knight Ford, Tulsa, Oklahoma per state bid for $42,128. After discussion, Mr. Brown moved, seconded by Dr. Kelley to authorize the purchase, as recommended. Mayor - Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 Owasso City Council October 15, 2013 Page 4 13. Consideration and appropriate action relating to the purchase of a service truck for the Street Division Tim Doyle presented the item recommending approval to purchase a service vehicle from Bill Knight Ford, Tulsa Oklahoma per state bid for $51,912. After discussion, Dr. Kelley moved, seconded by Mr. Brown to authorize the purchase, as recommended. Mayor - Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 14. Consideration and appropriate action relating to the purchase of an emergency power generator Mark Stuckey presented the item recommending to award a bid and to approve the purchase of an emergency power generator in the amount of $31,948 from Clifford Power Systems of Tulsa for Fire Station No. 1. After discussion, Dr. Kelley moved, seconded by Mr. Brown to authorize the purchase, as recommended. Mayor -Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor - Charlie Brown: Approve Motion carried 3 -0 15. Consideration and appropriate action relating to roof and siding repairs for Fire Station No. 1 Mark Stuckey presented the item recommending to award bid to High Point Roofing of Bixby for replacement and repairs to the siding and roofing in the amount of $29,563. After discussion, Mr. Brown moved, seconded by Dr. Kelley to authorize the roof replacement and repairs, as recommended. Mayor -Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor - Charlie Brown: Approve Motion carried 3 -0 Owasso City Council October 15, 2013 Page 5 16. Consideration and appropriate action relating to the Phase ll Owasso Police Multi -Use Firearms Training Facility Project Construction Bid Award Scott Chambiess presented the item recommending to award bid of a construction contract to Cherokee Pride Construction in the amount of $56,480 for Phase II of the Police Multi -Use Firearms Training Facility. After discussion, Dr. Kelley moved, seconded by Mr. Brown to authorize bid to Cherokee Pride Construction, as recommended. Mayor -Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor -Charlie Brown: Approve Motion carried 3 -0 17. Report from City Manager Larry Langford presented the Public Golf Monthly Status Report Warren Lehr announced the upcoming events: • Sam's Club Ribbon Cutting - Thursday, October 24th at 8:00 am • Harvest Fest / Barktober Fest - Saturday, October 26th, 11:00 am - 4:00 pm • Tulsa Technology Ribbon Cutting -Monday, October 281h at 10:00 am 18. Report from City Attorney Julie Lombardi provided information regarding a new lawsuit filed against the City of Owasso, and Police Officers Jarod Mitchell and Bobby Sordo, by Smokey Don Davidson. Ms. Lombardi advised that a resolution authorizing the City to provide a legal defense for the two police officers named in the lawsuit will be presented to the City Council at the first meeting in November. Ms. Lombardi informed the Council that a status report of all litigation matters would be provided to them electronically the next day. 19. Report from City Councilors Mayor reported utilization of Rayolo Park for Harvest Fest, exciting times, and appreciation of all efforts. 20. New Business None Owasso City Council October 15, 2013 Page 6 21. Adjournment Mr. Brown moved, seconded by Dr. Kelley to adjourn the meeting. Mayor- Doug Bonebrake: Approve Vice Mayor - Chris Kelley: Approve Councilor- Charlie Brown: Approve Motion carried 3 -0 and the meeting was adjourned at 7:31 pm. �w� Lisa Wilson, Minute Clerk