HomeMy WebLinkAbout2013.11.12_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL, OPWA, AND OPGA
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
November 12, 2013
6:00 P.M.
Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 6:00 PM on Friday, November 8, 2013. A � /�, ,p
Sherry Bishop, City Clerk �`(/�
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Discussion Relating to Administrative Items
Ms. Bishop
Attachment #2
A. OWRB Refinancing 2006 Note
B. Ranch Creek Interceptor- Bids and Financing
C. Tulsa Regional Chamber of Commerce 2014 OneVoice Legislative Agenda
D. Website Content Management
E. Code of Ordinances, Section 2 -412: Addressing the Council
F. Tobacco Settlement Endowment Trust (TSET) - Healthy Communities Incentive
Grants
3. Discussion Relating to Operational Items
Mr. Lehr
A. Recycle Center Master Plan Presentation
4. Discussion Relating to City Manager Items
Mr. Lehr
A. City Manager Report
• Sales Tax Report
• RFQs for former bank building remodel
• Land Use Master Plan
5. Report from City Councilors
6. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing an economic development proposal to entice a business to locate
In the Owasso area; such request pursuant to title 25 O.S. § 307(C)(10)
Chelsea Levo
Owasso City Council
November 12, 2013
Page 2
Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing prospective candidates for employment for the position of City
Manager; such request pursuant to title 25 O.S. § 307(B)(1)
Michelle Dempster
Attachment #7
8. Adjournment
sd
The City Wit out Limits.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Linda Jones, Finance Director
SUBJECT: Debt Refinancing
Series 2006 Drinking Water State Revolving Fund Promissory Note to OWRB
DATE: November8,2013
BACKGROUND:
Several weeks ago, our financial advisors, Municipal Financial Services, Inc., informed us there
could be an opportunity to refinance the existing Series 2006 Oklahoma Water Resources Board
(OWRB) loan at a reduced interest rate. The savings is possible due to the following factors:
• The OWRB 2006 Series Note is subject to being called in April 2014 at par with no
penalty. This 2006 Note was originally scheduled to mature in September of 2026.
• Because other OPWA debt (2004 and 2012 Notes) are scheduled to pay off in 2015 and
2012, respectively, the OPWA will be able to utilize revenues formerly spent on the 2004
and 2012 debt payments to accelerate the maturity of the new 2013 refinancing.
• Interest rates are generally lower than the 3.55% rate charged on the 2006 Series Note.
• However, shortening the maturity of the debt by eight years should enable OPWA to
reduce the interest rate significantly to between 1.75% and 2.0% for a gross savings of at
least $300,000 over the life of the debt and a net present value savings of between
$163,833 and $221,955 (- 6.02 % to -7.79 %).
• The proposed 2013 Series annual debt service payments would increase as 2004 and
2012 Series debt payments end, keeping total OPWA annual debt service payments
essentially flat.
Obligation Proposed to be Refinanced—
$4,853,250 Series 2006 Drinking Water SRF Promissory Note to OWRB dated March 8, 2006
• Maturity: September 15, 2026
• Interest Rate: 3.55%
• Principal Outstanding: $2,720,271
• Next Payment Due: March 15, 2014 ($131,937)
• Annual Debt Service: $263,873
• Total Debt Service to Maturity: $3,430,353
• Pre - payable only with consent of OWRB
o OWRB Bonds callable 04/01/2014
Proposed Refinancing Option —
The proposed refinancing would replace the OWRB note with bank financing with a shorter term
and a lower interest rate.
Utility System and Sales Tax Revenue Note, Series 2013 (Proposed)
• Purpose: Refund Series 2006 DWSRF Note (shorten term)
• Principal Size: $2,915,000
• Estimated Closing Costs: $77,000
• Reserve Fund Requirement: $291,500 (funded from proceeds)
• Maturity: October 1, 2018 (8 years shorter)
• Estimated Interest Rate: 1.75% to 2.00% fixed (Tax - Exempt Bank Qualified)
• Keeps OPWA aggregate annual debt service at 2014 levels through 2018
• Estimated total Debt Service to Maturity: $3,099,880 to $3,126,292
• Savings after payment of all closing costs and application of reserve funds:
• Estimated Gross Savings: $304,061 to $330,473
• Estimated Net Present Value Savings: $163,833 to $221,955 (-6.02% to - 7.79 %)
PROPOSED ACTION:
Final action on the proposed refinancing is anticipated on November 19 and would require
approval by both the City Council and the OPWA Trustees. OPWA debt requires approval by a
3/4 vote of the Trustees and the Council.
ATTACHMENTS:
OPWA Refinancing of the Series 2006 DWSRF Note to OWRB
Municipal Financial Services Report - Proposed Refinancing of 2006 DWSRF Note to OWRB
The Owasso Public Works Authority
Refinancing of Series 2006 DWSRF Note to OWRB
Prior Obliastions
$4,853,250 Series 2006 Drinldng Water SRF Promissory Note to OWRB dated March 8,
2006 (Distribution System Improvements)
o Interest Rate. 3.55% fixed
• Maturity: September 15, 2026
• Principal Outstanding: $2,720,271.00
• Next Payment Due: March 15, 2014 ($131,936.67)
• Annual Debt Service: $263,873.34
• Total Debt Service to Maturity: $3,430,353.14
• Pre- payable only with consent of OWRB
OWRB Bonds callable 04/01/2014
$2,350,000 Series 2004 Promissory Note to OWRB dated May 12, 2004 (Refinance of
1993A Note — water and wastewater system improvements)
• Maturity: September 1, 2015 (callable September 1, 2014)
• Reserve Fund: $235,000
• Principal Outstanding: $470,000
$3,865,000 Utility System and Sales Tax Revenue Note, Series 2006 (Refinance of 1996
Utility Bonds)
• Maturity: July 1, 2017 (non - callable)
• Reserve Fund: $386,500
• Principal Outstanding: $1,585,000
$1,005,000 Series 2012 Promissory Note to OWRB dated March 28, 2012 (Refinance of
2002B Note — wastewater system improvements)
• Maturity: October 1, 2016 (non- callable)
• Reserve Fund: $104,038.64
• Principal Outstanding: $845,000
Utility System and Sales Tax Revenue Note, Series 2013
• Purpose: Refund Series 2006 DWSRF Note (shorten term)
o Target Closing Date: On or about November 1, 2013
o Principal Size: $2,915,000
• Estimated Closing Costs: $77,000
• Cash Contribution: $225,000 (allocation from Vision 2025)
• Reserve Fund Requirement: $291,500.00 (funded from proceeds)
• 5 Year Option (Maturity: October 1, 2018 —11 years shorter)
• Interest Rate: 2.0% fted (Tax- Exempt Bank Qualified)
• Aggregate annual debt service combined with 2004 OWRB, 2006 Note, and 2012
OWRB Notes remains the same as current (approximately $1,080,000 annually)
Principal Schedule wraps around other notes, including reserve funds
10 -07 -2013
• Estimated Total Debt Service to Maturity: $3,126,291.67
• Savings after payment of all closing costs and application of reserve funds:
• Estimated Gross Savings: $304,061
• Estimated Net Present Value Savings: $163,833 (- 6.02 %)
5 Year Option (Maturity: October 1, 2018 —11 years shorter)
• Interest Rate: 1.75 % fixed (Tax- Exempt Bank Onaliried)
• Aggregate annual debt service combined with 2004 OWRB, 2006 Note, and 2012
OWRB Notes remains the same as current (approximately $1,080,000 annually)
• Principal Schedule wraps around other notes, including reserve funds
• Estimated Total Debt Service to Maturity: $3,099,880.21
o Savings after payment of all closing costs and application of reserve funds:
• Estimated Gross Savings: $330,473
• Estimated Net Present Value Savings: $211,955(-7.79%)
10 -07 -2013
' Finance Servkxwov Im. 3325 French Park Drive, Suite 8
Edmond, OK 73034
Phone 405.340.4727
Fax 405.340.3807
0 !!! `! ` Isis
MIGIRMTRIN 0M !
October 8, 2013
am
The Owasso Public Weft Authority
Series 2006 OWSRF Note to OWRB
Prindpai Outstanding 2,720,271.01
Interen Rate 3,55%(1)
Final Mawrity 9/15/2026
P"menn
PAndpal
Interest
Semi - Annual
Annual
PrirWpai
Pate
Payment
Payment
Payment
Paymem
Outstanding
3/1512014
83,383.60
48,553.06
131,936.66
2,636,887.41
9/15/2M4
84,091.80
47,84416
131,936.66
263,873.32
2,552,795.61
3115/2015
86,372,80
4503.86
131,936.66
2,466,422.80
9/15/2015
87,184.79
44,751.87
131,936.66
263,873.32
2,379,236.01
3115/2016
89,235.95
42,700.71
131,936.66
2,290,002.07
9/15/2016
90385$4
41550.82
131,936.66
263,873.32
2,199,61&22
3115 /2017
92,67657
39,260.09
131,936.66
2,106,939.66
9/15 /2017
93,707.41
38,229.25
131,936.66
263,87332
2,013,23225
3/15 /2018
96,003.26
35,933.40
131,936.66
1,917,228.99
9/15/2018
97,149.61
34,787.05
131,93 6,66
263,873.32
1,820,079.38
3115/7.019
99,450.77
32,485.89
131,936.66
1,720,628.61
9/15/2019
100,716.81
31,219.85
131,93 &66
263 ,873.32
11619,911.80
3/15/2020
102,86174
29,072.92
131,936.66
1,517,04696
9/15/2020
104,410.67
27,525.99
131,936.66
263,873.32
1,412,637.39
3/1512021
106,723.04
25,213.62
131,936.66
1,305,914.35
9115 /2021
108,24L57
23,695.09
131,936.66
263,87332
1,197,67238
3/15/2022
110,559.86
21,376.80
131,93&66
1,087,11291
9/15/2022
112,211.60
19,725.06
131,936.66
263,873.32
974,901.31
3/15 /2023
114536.03
17,400.63
131,936.66
860365.29
9/15 /2023
116,325.81
15,510.85
131,93 &66
263,873.32
744,039.48
3/15 /2024
118,58122
13,353A4
131,936.66
625,456.26
9/15 /2024
120,588.10
11,348.56
131,936.66
263,87332
504,868.16
3/15 /2075
122,925.46
9,011.20
131,936.56
381,942.69
9115 /2025
125,006,52
6,930.14
131,936.66
263,873.32
256,936.17
3/15/2026
127,350.71
4585.95
131,936.66
129,585.46
9115 /2026
129,585.46
2,35L26
131,936.72
263,873.38
(0.00)
TOM15 2.720,271.01 710,082,21 3,430,353.22 3,430,35122
(1) indudes 112% OWRS administmtii,e fee - Loan Rate 153.05%
The Owasro Public Works Authority
Summary of OVJR8•Related Obligations
As of July 2013
FAP Loans
49,046
- . 'CWSRF Loans -. - -
DWSRF.Loans,
19996
Note
20016
Note
2001C
No[e
2004
Note 1)
2010
Note
2012
Note (2)
1919A
Note
200L1
Note
2002A 20096
No Note
7009C
Note
2011
Note
2006
Note
FYE
49,046
53,499
46,399
696,505
280,336
193,333
361un
48,804
53,238
46,174
696,505
280,336
193,333
378,701
48,561
52,977
45,949
696,505
280,336
2014
42,597
140,560
76,196
248,466
87,011
2015
42.508
140,326
76,105
248,265
84,809
2D16
42,283
139,741
75,670
82,608
2017
42,820
141,30D
76,490
85,327
2038
42,322
139,719
75,973
193,333
82,969
2019
42,515
140,473
76,355
280,336
84,731
2020
44,601
696,505
280,336
2021
696,505
2022
193,333
2023
280,336
193,333
2024
696,505
280,336
193,333
2025
696,505
280,336
193,333
2026
696,SOS
280,336
193,333
2027
696,505
280,336
2028
696,505
2029
193,333
2030
280,336
193,333
2031
696,505
280,336
193,333
2032
348,252
280,336
193,333
2033
96,666
Totals 255,045 842,118 456,588 496,731 507,454
Prim. Outstanding 264,200 872,900 472,900 690,000 525,000
(1) Reflects use of OebtSerNce Reserve Fund to payoff to OCtobet 2015 (FY 2016)
(2) Reflects use of Debt Service Reserve Fund applied to last payment In October 2016 (FY 2017
133,382
49,046
53,499
46,399
696,505
280,336
193,333
132,092
48,804
53,238
46,174
696,505
280,336
193,333
378,701
48,561
52,977
45,949
696,505
280,336
193,333
277,500
48,321
52,719
45,729
696,505
280,336
193,333
48,077
52,455
45,500
696,505
280,336
193,333
52,194
45,275
696,505
280,336
193,333
45,051
6 96-505
280,336
193,333
44,827
696,505
280,336
193,333
44,601
696,505
280,336
193,333
696,505
280,336
193,333
696,505
280,336
193,333
696,505
280,336
193,333
696,505
280,336
193,333
696,SOS
280,336
193,333
696,505
280,336
193,333
696,505
280,336
193,333
696,505
280,336
193,333
696,505
280,336
193,333
348,252
280,336
193,333
96,666
921,675 242,809 317,081 409,506 12,885,336 5,326,386 3,769,992
985,000 262,762 411,814 421,048 9,985,375 3,898,645 2,929,690
263,873
263,873
263,873
263,873
263,873
263,873
263,873
263,873
263,873
263,873
263,873
263,873
263,873
131,937
3,562,290
2,801,378
Total.
2,311,201
2,305,367
2,300,537
2,207,253
1,921,062
1,875,390
3,479,008
1,478,874
1,478,648
1,434,647
1,434,047
3,434,047
1A34,047
1,302,110
1,170,174
1,170,174
1,170,174
1,170,174
M921
96,666
29,993,011
24,520,713
The Owasso Public Works Authority
Sales Tax and Utility System Revenue Note, Series 2013
Sources and Uses of Funds
Sources
Uses
Par Amount of Note
2,915,000.00
Cash Contribution -> -Vision 2025 Funds
225,000.00
Total Sources
3,140,000.00
Retire 2006 DWSRF Note- Principal
2,720,271.01
Retire 2006 DWSRF Note - Interest thru 3 /15/14
48,553.06
Reserve Fund Requirement
291,500.00
Bond Counsel Fee and Expenses
31,650.00
Financial Advisor Fee and Expenses
31,650.00
Tax Counsel
7,500.00
Bank Counsel
4,000.00
Trustee Acceptance Fee
2,000.00
Rounding
2,875.93
Total Uses
3,140,000.00
Total Costs of Issuance 79,675.93
Costs as % of Note Amount 2.73%
The Owasso Public Works Authority
SYear7am
82,916,000
Sales Tax and Utility System Revenue Note, Series 2013
Estimated Debt Service Requirements
Dated
Payment
Date
04101114
10101114
04/01115
10/01/15
04/01116
10101116
04101/17
10101/17
04101/18
10/01/18
rnn7.
1111/2013
Principal
Interest
effimenj
Rate
27,050.00
105,000
2.80%
105,000
2.00%
105,000
2.00%
105,000
2.00%
155,000
2.00%
155,000
2.00%
490,000
2.00%
495,000
2.00%
530,000
2,00%
670,000
2.00%
2,915,000
Average Interest Rate:
Weighted Average Ufe:
Interest Total
24,291.67
129,291.67
26,100.00
133,100.00
27,050.00
132,050.00
26,000.00
131,000.00
24,950.00
179,950.00
23,400.00
176,400.00
21,850.00
511,850.00
16,950.00
511,950.00
12,000.00
542,000.00
6 7. 00.00
676.700.00
211,29167
3,126,291.67
2.00%
3.62 Bond Years
Fiscal Year
P en
262,391.67
263,050.00
358,350.00
1,023,800.00
1.216 zoo :OA
3,126,291.67
2.00% Rate
Non -Rated
Bank OaaliSed
Principal
Outstendina
2,810,000
2.705,000
2,600,000
2,495,000
2,340,000
2,165,000
1,695,000
1,200,000
670,000
0
The Owasso PubFre Works Authority
Sales Tax and Utility System Revenue Note, Series 2013
tashfiow Analysis
Amended Debt Payments
Existing Debt Payments
Payment
Year
OWRB Notes
2006
Sis Tax & UR Note (1)
Total Existing
Debt
2004 FAP 2012 PAP
2006 DWSRF
Amended Debt Payments
Total Fxisting
Debt (2)
1 2013
Note (3)
Total Amended
1 Debt
Target
Debt Payment
2014
248,466 132,782
263,873
435,230
816p78
262,392
1,078,870
1,080,351
3,080,351
2015
381,402
263,873
435,980
1,081,255
817,382
263,050
1,080,432
2016
280,500
263,873
431,160
975,533
711,660
358,350
1,070,010
2017
263,873
49,960
313,833
49,960
11023,800
1,073,760
2018
263,873
263,873
0
92120
927,200
2019
263,873
263,873
0
0
2020
263,873
263,873
0
0
2021
263,873
263,873
0
0
2022
263,873
263,873
0
0
2023
263,873
163,873
0
0
2024
263,873
263,873
0
0
2025
263,873
263,873
0
0
2026
263,873
263,873
0
4
Totals
248,466
1,352,330
5,825,829
2,395,480
2,834,792
5,230,272
(1) Reflects use of Debt Service Reserve Fund applied to last payment on 10/1/16
(2) Reflects refinancing of 2006 DWSRF Note
(3) Assumes 2.00% Rate on 2013 Note and Debt Service Reserve Fund applied to last payment
The Mass0 PabHc works AMhmRy
Saks Taxaad 1108ty SyaMm Reverwe tote, Serfes2033
(ReRnanoe 20060 RF Nitta)
SaMngs ""is
PaymanC E4ISHrg Propo4ed Payment Mnuel
Date Payment Payment 01(ference Oi/temnca
04101/14
10/01/14
04/01/15
10 /01/15
04/01(16
10(01/16
04/01(17
10/01/17
04/01/18
10/01/16
04/01/19
10/01%19
04/01%20
10/01/20
04/01/21
10(01/21
04/01/22
10/01/22
04101/23
10/02/23
04/01/24
10/01124
04/01/25
SO /01)25
04)OW6
10/01/26
33L93667
129,29142
131,936.67
133,100.00
131,936.67
132,050.0')
13193467
131,000.00
131,936.67
179,950.00
131,936.67
17SAMM
331,93467
511,SWM
131936.67
SIL950.00
133,936.67
542,009.00
131,936.67
G76,700.W
131,93667
131,936.67
131,9346/
191936.67
131,936.67
131,936.67
131,935.67
191,936.6!
131,936.67
131,935.67
133,936.67
131,936.67
131,936.67
13L935.67
131,936.67
181,936.67
{2,645.00)
1,163.33 (1,48L87)
213.33
(93667) (823.34)
48,01393
46,46333 94p76.66
379,913.33
380,01133 759,926.66
41OXM3
544,763.33 954,826.66
(131936.67)
(131,93667) (263,87334)
(331,936.67)
(131,936.67) (263,87134)
113I,936.67)
(131,936.67) (263,873.34)
(132,93467
(131936.67) {263,873.34}
(131936.67)
(131936.57) (263,873341
(131,936.67)
(13L936.67) (263,873.341
(131,936.67)
(131,936.67( (263,973.34)
(131,936-67)
(131,936.6]) 1263,87334)
TOta13 3,430,353.42 3,126,291.67 1304,06175) (304,06175)
W Snviryls (3kuUHan
GtwsSavings
304,061.>5
W SeN�s� 2.00%
97,933.49
Leu Cash ConCrl6utkn
(225,OMW)
Add 2013 Rem. Fund
291,5 m
Net"seonp
163,833.49
Refunded PMclpai
2,720,271A1
Net WSWM.% ofRefunded Nmipat
6.02%
Fiscal Year
PavineSt
255,842,71
256,418.75
352,308.25
1,018,950.80
3,099,880.21
1.76% Rate
N Rated
9adk Qualified
Principal
Q711_jarldin
2,610,000
2,705,000
2,600,000
2,495,000
2,340,000
2,185,OOD
1,695,000
1,200,000
670,000
0
The Owasso Public Works Authority
S Year Term
-
$2,915,000
Sates Tax and Utility System Revenue Note, Series 2013
Estimated Debt Service Requirements
Dated:
1111/2013
Payment
Principal
Interest
interest
Total
D_0te
Pawnem
Rate,
Payment
Payment
0410/14
105,000
1.75%
21,255.21
125,255.21
10/01/14
105,000
1.75%
24,587.50
129,587.50
04101/15
105,000
1.75%
23,868.75
128,668.75
10/01/15
105,000
1.75%
22,750.00
127,750.00
04101116
155,000
1.75%
21,831.25
176,831.25
1010/18
155,000
1.75%
20,475.00
175,475.00
04/01/17
490,000
1.75%
19,118.75
509,118.75
10101/17
495,000
1.75%
14,831,25
509,831.25
04/01118
530,000
1.75%
10,500.00
640,500.00
10!01118
870,000
1.75%
5.882.50
675.862.50
Totals
2,915,000
184,880.21
3,099,880.21
Average interest Rate:
1.75%
Weighted Average Uft
3.82 Bond Years
Avg. Ann. Payment
619,976.04
Fiscal Year
PavineSt
255,842,71
256,418.75
352,308.25
1,018,950.80
3,099,880.21
1.76% Rate
N Rated
9adk Qualified
Principal
Q711_jarldin
2,610,000
2,705,000
2,600,000
2,495,000
2,340,000
2,185,OOD
1,695,000
1,200,000
670,000
0
The Owasso PubRc Wmtz Authority
Sales Tax and Ut01ty System Revenue Note, Serles 2013
CashflowAnalysts
Amended Debt Peyinants
ustatg Debt Payments
Payment
Year
DWRB Notes 2006
2009 FAP 2012 FAO 200600058E SlsTax &UR NOM (1)
Toni Wvffig
Debt
Amended Debt Peyinants
Tonal Existing
Debt (2)
2413
1 Nom(3}
TotalAmanded
1 Debt
2014
248,466 132,782
263,873
435,230
S,OBO,S53
816,478
255,843
1,072,321
2015
381,402
263,873
435,980
1,001,255
817,382
256,419
1,073,801
2016
280,500
263,873
431,160
975,533
711,660
352,306
1,063,966
2017
263,873
49,960
314,833
49,960
1,018,950
1,060,910
2018
263,873
263,873
0
924,863
924,863
2019
263,873
263,873
0
0
2020
263,873
263,M
0
0
2021
263,873
263,873
0
0
2022
263,873
263,873
0
0
2023
263,873
263,873
0
0
2074
263,873
263,M
0
0
2025
263,873
263,873
0
0
2026
263,873
263,873
0
Q
Totals 24&466 14352,330 5,825,829 2,335,490 2.0081380 5,203,860
(1) Reflects use of Debt SeMm Reserve Fund applied to last payment on 10(1 /16
(2) ReflectS reflnancing of 2006 DWSRF Note
(3) Assumes 1.75% Rae an 2013 Note and DaM Service Reserve Fund appiled to last payment
Target
Debt P
1,080,351
The Oe7amo Mmik WM5 Authority
Sales Tax and ONRy System Reaem , "a. Sala 2933
(ReRim um 2006 OWSRP Note)
S"kw Analysis
Payment
E%9tinq
I
Proposed
I
Payment
I
nrmual
I
Date
Payment
Payment
DIferem
D'dfemm
04/01/14
10/01/14
04/01/15
10 /01/11
09 /Dills
10/01/16
04/01117
10/01/17
04/01/13
10/01/10
04/01/19
10/01/19
04/01/20
10/01/20
04/01121
30 /01/21
04/01/22
10/01/22
04/01/23
W/O1/23
04/01124
10 /01/24
D4/OS/25
10101/25
04 /01/26
10/01(26
131,936.67
126,25511
131,936.67
129,587.50
131,936.67
128,668.75
131193867
127,750.00
131$3867
176.831.25
131,936.67
175,475,08
131$36.67
509,138,75
131,936.67
503,83115
131,936.67
540,509,00
131536.67
67556250
131,936,67
131,936.67
131,936,67
131,93567
131,9 %.67
131$36.67
131,93657
131,936.67
131,936.67
131,936.67
131536.67
131,93567
131,936,67
131,936.67
131,93867
131,936.67
(5,683,46)
(2,94947) (8,030.63)
(3,267.92)
(4,186.67) (7,454.59)
44,894.56
43,53833 88,432.91
377,182.06
3nX9438 755,07866
400,56333
54952583 952,469.16
(131,93867)
(13L936.67) (263.87334)
(131,93687)
(331536.67) (163,87334{
(131536,67)
(131,936.67) 1263,873.34)
(133,936.67)
(133,936.67) (263,87394)
(131,936.67)
(133.936.67) (263,873.34)
1131,936.67)
(131,936.67) (263,673.34)
(133,936.67)
(131,93867) (263,073.34)
(132,938671
(131,936.671 (263,874341
Totals 3,430,353.42 3,099,860.21 (330,473.21) (330,473.211
__ W 5arings Cal ".m ...___
Gm4s Savings
390,473.21
PV S1Nng4@ 1.75%
145,455A2
Less W sh COntdbutkm
(225,000.00)
Add 2013 Reserve Nnd
291,500,00
NetwuS l64
211,955.2
R .nded Pdndpal
2,720,271.01
Net PV SaNn84 as %of Refunded PNncpel
7.79%
The City Wif out Limits.
TO: Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Ranch Creek Sewer Interceptor Improvement Project Update
DATE: November 8, 2013
BACKGROUND:
The Ranch Creek Sewer Interceptor Improvement Project is upstream of the Santa Fe Pump
Station (located on East 76th Street North) and extends to East 96th Street North. The project work
includes upgrading the existing 18" sanitary sewer line to a new 30" diameter sewer line.
Completion of this project is essential to the City's ability to provide sanitary sewer services to
current and future customers. The Oklahoma Water Resources Board (OWRB) operates the State
Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). Since 1992, all
of OPWA's major water and wastewater construction projects have utilized OWRB low- interest
financing.
PROJECT STEPS COMPLETED:
• April 17, 2012 - OPWA Trustees unanimously approved Ranch Creek Sewer Interceptor
Improvement Project with financing identified as Oklahoma Water Resources Board
(OWRB) through the Clean Water State Revolving Fund.
• May 15, 2012 - OPWA Trustees unanimously approved Kellogg Engineering project design
contract for $175,000.
• March 12, 2013 - Work Session - project and financing was presented for discussion.
• March 23, 2013 - Finance and Public Works staff met with the project engineer, financial
advisor and bond counsel to review all aspects of the project and the timeline for
approval and completion.
• April 9, 2013, Work Session - further information, including a timeline, was presented to
Council.
• April 16, 2013 - OPWA Trustees approved Resolution authorizing OWRB application for
financing.
• May 23, 2013 - Loan application submitted to OWRB.
• June 17, 2013 - Public Nearing over environmental issues held at the Owasso Library.
• July 16, 2013 - OPWA Trustees approved Resolution adopting Environmental Information
Document
• October 2013 - Engineering Plans and Specifications to Department of Environmental
Quality (ODEQ) and OWRB.
• October 10, 2013 - Advertise for construction bids.
• October 15, 2013 - Received Construction Permit from ODEQ
MAJOR STEPS REMAINING AND ESTIMATED TIMELINE:
• November 12,2013- Open bids and submit bid documents to OWRB.
• November 19, 2013 - Estimated Loan approval (Letter of Binding Commitment) by OWRB
Trustees.
• December 3, 2013 - Acceptance of "Letter Of Binding Agreement' by OPWA Trustees
• December 3, 2013 - Resolution authorizing OWRB loan by OPWA Trustees and City
Council.
• December 3, 2013 - Award construction contract bid by OPWA Trustees.
• January 2013 - Loan closing; project construction may begin.
0 OLA -
The City Wit out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
John W. Feary
SUBJECT:
Resolution Endorsing the Tulsa Regional Chamber of Commerce
2014 OneVoice Legislative Agenda
DATE:
November 8, 2013
aS.ETT• "I
The OneVoice legislative agenda is the regional advocacy effort lead by the Tulsa Regional
Chamber. OneVoice includes more than 60 partners across the region, ranging from
municipalities to peer chambers of commerce and community organizations as well as regional
industry members. Through OneVoice, ten task forces identify and prioritize key issues every
summer. In the fall, these issues are brought together at the Regional Legislative Summit, where
attendees vote to define the top 10 state and top 10 federal issues. These priorities are then
shared with state legislators and Congressmen via the regional OneVoice legislative agenda,
announced before session begins each year.
The 2014 OneVoice Agenda has a wide array of focal points ranging from education to
municipal funding and state oil & gas production regulation. In preparation for the upcoming
year, several members of the Owasso Chamber of Commerce and city staff were task force
members and chairs for the individual committees. Once the committees reached a consensus
of issues to advance forward, the legislative summit was held wherein over 400 citizens,
businesses, legislators, councilors, educators and community leaders met to determine the top
10 legislative priorities for both the state and federal agendas. While there are many topics to
advocate for, the upcoming year's agendas have very impactful municipal ramifications on
both the federal and state level.
A vital part of the OneVoice process is the endorsement of the agenda by all community
partners and local government entities affiliated and involved in the development of the
agenda. Former Oklahoma Speaker of the House Chris Benge has requested, on behalf of the
Tulsa Regional Chamber, that Owasso join in the endorsement of and advocacy for the 2014
OneVoice Legislative Agenda. 2014 priorities directly effecting municipal governments and
Owasso are:
1. Municipal Revenue Diversification
2. Oklahoma Quick Action Closing Fund
3. McClellan -Kerr Arkansas River Navigation System
4. Reauthorization of Federal Surface Transportation Funding (MAP-21)
S. Reauthorization of the Water Development Act
6. Marketplace Fairness Act
7. Tulsa Air National Guard Base Fuel Storage Facility
8. Federal Tax Exemptions on State and Local Bonds
RECOMMENDATION:
Staff will recommend approval of a Resolution endorsing the 2014 Tulsa Regional Chamber
OneVoice Legislative Agenda.
ATTACHMENTS:
A. Resolution - Draft
B. 2014 OneVoice Legislative Priorities
C. OneVoice Endorsement request from Tulsa Chamber
CITY OF OWASSO, OKLAHOMA
RESOLUTION DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
ENDORSING THE TULSA METRO CHAMBER 2014 ONEVOICE REGIONAL LEGISLATIVE
AGENDA.
WHEREAS, the Tulsa region lead by the Tulsa Metro Chamber has built a Legislative
Agenda for 2013;
WHEREAS, this agenda is taken to Washington, DC each year to present as One
Voice to members of congress and Federal agencies;
WHEREAS, the power of one voice at the state legislature shows solidarity and need
for our region;
WHEREAS, there is a need to efficiently and coherently deliver regional messages to
the state legislature;
WHEREAS, the City of Owasso desires to be a part of the One Voice Regional
Legislative Agenda efforts;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The City of Owasso City Council hereby endorses the Tulsa Regional Chamber 2014 One
Voice Legislative Agenda and commits to working for the Tulsa region's effort to
accomplish the goals set forth in the 2014 One Voice Legislative Agenda.
DATED this _ day of November, 2013
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
2014 State Priorities
a Preserve and Increase Education funding
Preserve existing funding and appropriate additional funds for education at all levels to:
Address increased enrollment and fully implement critical K -12 reforms (Reading
Sufficiency Act, end -of- instruction interventions, Teacher Leader Effectiveness,
competitive teacher salaries, extended instructional hours, statewide STEM initiatives
and Common Core State Standards);
Provide for additional training needs of business and industry through Career Tech ($16
million); and
Achieve the Governor's Complete College America initiative to increase graduation
rates.
Oklahoma's cuts per capita since 2008 have been the most severe across the nation, and this is having a
direct impact on our state's ability to meet its workforce needs and implement much - needed education
reforms. Education funding cuts have caused districts to increase class sizes to such a large size that
student learning is impacted,• career tech programs for demand occupations have waiting lists of six to
eighteen months, and higher education cannot educate more students without funding for more
instructors. These cuts come at a time when state and national governments are imposing higher
expectations for student achievement on PK -12 schools, and workplaces desperately need — and expect —
higher levels of skills and education. If the state continues to impose constraints on education funding,
Oklahoma's future economic competitiveness is threatened.
m Support an Annual Appropriation for OSU Medical Center
Support a continuing annual appropriation of $18.25 million for OSU Medical Center to assure
its ability to attract and retain a health system partner to stabilize its operations.
OSU Medical Center plays a vital role in providing access to care for many under - insured and uninsured
residents throughout the Tulsa region. OSU Medical Center also provides a crucial service in Oklahoma's
healthcare workforce pipeline with physician training. OSUMC is the hospital home and education center
for 154 residents and fellows and for 185 3rd -year and 4th -year medical students from OSU College of
Osteopathic Medicine (OSU COM). Most importantly, over 80% of the graduates of the OSU College of
Osteopathic Medicine stay and practice in Oklahoma.
As a public teaching hospital, OSUMC must receive public funding in order to stay open and attract an
operational partner which will allow the hospital to see patients for years to come. Closure of OSUMC
would mean the loss of over 1,000 jobs. A recent study pegged the economic impact of OSUMC at $74
million in direct dollars and $122 million in indirect impact annually to the Tulsa region. Losing OSU
WIN r 6 O •
Medical Center would be crippling to the Tulsa region and the state's efforts to improve public health
outcomes.
® Preserve and Expand Insure Oklahoma
Support the preservation and expansion of Insure Oklahoma to extend health insurance
coverage to uninsured residents and cover the costs of uncompensated care that are currently
shifted to employers, healthcare providers, and individual policy holders. Use of all available
employer, state, and federal funds is crucial to the continuation and implementation a
successful program.
Approved by the legislature and funded through a vote of the people in 2004, Insure Oklahoma has been
a standout among state -based efforts to provide free- market health care solutions, offering both
employer- sponsored and individual health insurance plans. While the program was temporarily
reauthorized during the summer of 2013, it is set to expire in December 2014.
A failure to continue and seek a new waiver for this program means not just the loss of insurance for
several thousand people — and the potential tens of thousands that could be served in the future — but
the maintenance of o failing system. As it stands, uncompensated care costs — estimated to be over $500
million each year in Oklahoma — are transferred to employers, health care providers, and individual
policy holders, further exacerbating increases in overall health care costs. This system is unsustainable
and places on undue burden on our hospitals and health care infrastructure. Failure to craft a plan that
preserves and expands Insure Oklahoma threatens the financial viability of hospitals throughout the
state, as many are already barely able to keep up with the cost of providing care to the under- and
uninsured. Preserving and seeking a new waiver for Insure Oklahoma is vital to the business community
and Tulsa region and we must work to ensure this happens.
® Support a State Bond Issue for the Oklahoma Museum of Popular Culture ( OKPOP)
} Support a state bond issue for capital investment in the Oklahoma Historical Society's planned
Oklahoma Museum of Popular Culture to maximize private monetary and land donations.
To be located in the ever - expanding Brady District OKPOP is already the model of a successful public -
private partnership, with over $6.5 million in funds already dedicated in a land donation, challenge
grant, and funds for the construction of a parking garage. Additionally, the total economic impact of
OKPOP is estimated at over $17.5 million. This will only serve to add to the burgeoning art scene already
established and growing in the Brady, and serve to continue to bring more people from throughout the
Tulsa region — and hopefully throughout the U.S. and even the world — to Tulsa's vibrant downtown area.
oa�
Support the Building of the Gilcrease Expressway and Bridge
Support the building of the Gilcrease Expressway and Bridge through any funding mechanism
available in order to expedite this long overdue transportation system; a partnership with the
Oklahoma Turnpike Authority, Tulsa County, and the Oklahoma Department of Transportation is
strongly encouraged.
The original Tulsa region expressway master plan called for the construction of the Gilcrease Expressway;
the outer loop on the city's west side is the only portion of the planned system which remains
uncompleted. Completing this leg of the expressway system is vital to providing needed access and
connections for businesses, supporting economic growth, relieving traffic capacity and congestion
problems, and improving public safety. The Tulsa Regional Chamber's OneVoice partners encourage a
partnership with the Oklahoma Turnpike Authority and the Oklahoma Department of Transportation to
determine the project's feasibility and secure construction funding as soon as possible.
• Address the Physician Shortage in Oklahoma
Address the physician shortage in Oklahoma through the following initiatives:
• Funding for the expansion of OU and OSU medical school class size in Tulsa;
• Funding for additional FQHC primary care residency training positions using the
Teaching Health Center model;
• Funding of the Rural Residency Program, to also include rural FQHCs, at $3 million; and
• Funding for expanded loan repayment programs to incentivize physicians to locate in
rural and underserved areas through TSET and other funding sources.
Oklahoma currently ranks 49th in the number of physicians per capita, with 41 percent of our existing
physicians being 55 years or older. With a wave of physician retirements anticipated in the coming
future, the state must begin to address health care workforce pipeline issues and proactively work to
educate highly - trained, committed residents. By expanding medical school class size and increasing
physician residency slots, we can ensure that we retain talented medical professionals and begin
addressing Oklahoma's health care challenges.
• Municipal Revenue Diversification
Support legislative action to preserve, expand, and diversify sources of revenue available to
municipalities. Key initiatives in this effort include ensuring a level playing field between
community retailers and remote /internet sellers in the collection of sales taxes, reducing the fee
the Oklahoma Tax Commission charges municipalities and counties for collecting sales taxes to
cover only the cost of collecting said taxes, and increasing the state apportionment for
municipal roads and bridges.
LeVoic
1 • •, o
Oklahoma is one of only 27 states that provide municipalities with only one source of revenue, and the
only state to restrict cities solely to sales tax. This lack of diversity in revenue streams, coupled with the
volatility of sales tax revenue in a poor economy, leaves municipalities' budgets subject to large
fluctuations and creates an overemphasis on growing retail sales — often to the detriment of other
economic development initiatives. Preventing the erosion of municipalities' existing revenue source, and
increasing their access to a diverse revenue stream, is of vital importance in maintaining the long -term
health and prosperity of Oklahoma's cities — and, by extension, the health and prosperity of Oklahoma's
businesses, communities and neighborhoods.
Feasibility Study on a New South Tulsa County Bridge
Support a feasibility study by the Oklahoma Turnpike Authority on a new South Tulsa County
bridge. A new configuration which avoids a connection to Yale Avenue on the north will mean
significant transportation, economic development, and public safety benefits to the residents of
Tulsa, Bixby, Jenks, Glenpool, and unincorporated Tulsa County, while preventing a heavy
burden on the City of Tulsa's infrastructure, providing separation from nearby neighborhoods,
and preserving the integrity of Cousins Park.
For years, residents in South Tulsa County have been limited to one bridge crossing — State Highway 64
at Memorial Avenue. This limited access has created public safety challenges, as emergency vehicles are
forced to travel significantly to reach a river crossing; led to rapidly - growing traffic congestion on
Memorial (SH 64), which is now at or nearing capacity; and restricted significant acreage for commercial
and residential development. A new bridge is needed to resolve these concerns. Legislation has been
passed authorizing the Oklahoma Turnpike Authority to conduct a feasibility study of the bridge's
construction — we ask that this study occur as soon as possible to allow the coalition of stakeholders to
move forward.
Return OCAST Funding to Pre- Recession Levels
Support the increase of the OCAST annual budget to a minimum of $24 million. Increased and
stable funding for OCAST will assist Oklahoma in two vital areas: (1) research and development
funding for businesses & universities, and (2) two- and four -year college internship
opportunities. Additional funding will allow Oklahoma communities to attract and retain high -
quality STEM businesses and critical college talent, which will encourage growth and expansion
in these target industries.
The mission of the Oklahoma Center for the Advancement of Science and Technology, otherwise known
as OCAST, is to diversify and grow Oklahoma's economy through strategic investment in technology and
its development, transfer and commercialization. Over the past several years, the Tulsa region and its
n-Niev
. $
businesses have formed partnerships through OCAST's programs — especially its internship programs,
which provide Tulsa area businesses an invaluable resource in hiring high quality interns. Interns placed
through OCAST's programs have an exceptionally high retention rate, meaning our region is able to
retain one of its most valuable resources: young talent.
Returning OCAST's funding to a level of $24 million will allow the agency to fully run crucial programs
such as these and continue to work to fill the dramatic skills gap that exist in Oklahoma.
Oklahoma Quick Action Closing fund
Increase funding for the Oklahoma Quick Action Closing Fund to a level that allows Oklahoma to
be competitive with surrounding states. Greater funding for this economic development tool
will assist in attracting high quality jobs and industry to the state, increasing the economic
opportunity and quality of life for Oklahoma residents.
The Oklahoma Quick Action Closing Fund was created in 2011, adding a vital tool to the state's economic
development toolbox and eliminating Oklahoma's competitive disadvantage with Texas, Arkansas, and
30 other states across the nation. Since its creation, the fund has received only $7 million in
appropriations — a fraction of the amount surrounding states receive on an annual basis. The OneVoice
coalition strongly supports robustly funding the Quick Action Closing Fund in an effort to ensure our state
can attract the businesses and jobs which will continue to drive our state's economy forward.
2014 Federal Priorities
• Arkansas River Corridor Project
Support efforts to expedite the implementation of the Arkansas River Corridor Project for river
infrastructure improvements. Allow federal match credit to be accrued for state and local
expenditures in order to advance construction activity while preserving the Tulsa region's access
to future federal funding for this federally authorized project.
As one of Tulsa's greatest natural resources, the Arkansas River stands as an untapped economic
development tool that can advance our region and catalyze growth. The OneVoice coalition supports
efforts to secure appropriations at the federal level to match local, state and private funding for river
infrastructure. Authorization of $50 million for such funding was secured in the 2008 Water Resources
Development Act (WRDA). The project is in the planning phase, so the first round of appropriations is
needed for the planning and engineering, followed by full construction.
1
Matching private funds have been secured at both the state and local levels, but unfortunately federal
requirements prohibiting supplanting have prevented local authorities from using these funds to begin
planning. Allowing federal match credits to be accrued for state and local expenditures would allow
planning to begin as soon as possible, while still adhering to Corps of Engineers guidelines and
maintaining the Tulsa region's eligibility for Corps funding.
a McClellan -Kerr Arkansas River Navigation System
} Support increased appropriations for the McClellan -Kerr Arkansas River Navigation System to
overcome $100 million in critical maintenance backlog projects which, per definition of the
Corps of Engineers, have a greater than 50% chance of failure within the next five years. A
single failure threatens to shut down the full navigational system causing severe economic
hardship for the businesses and consumers in Oklahoma who rely on the system. The economic
impact to Oklahoma's economy from such a shutdown is estimated to be $2 million per day.
All necessary Congressional appropriations must be made to dredge the lower Mississippi River using the
Harbor Maintenance Trust fund, as originally intended; to dredge the McClellan -Kerr Arkansas River
Navigation System from 9 feet to its congressionally authorized 12 feet, and to cover the System's
approximate $95 million in critical maintenance backlog. The Port of Catoosa, Oklahoma's outlet to our
nation's transportation waterways and international distribution, is a unique resource for economic
development. Every effort should be made to ensure the Tulsa region, and the state of Oklahoma, can
capitalize on this resource.
a Graduate Medical Education
Support continued and expanded funding for Graduate Medical Education /Residency Programs
through the following efforts:
® New and existing public funding for expansion of community -based primary care
residency programs including Federally Qualified Health Centers (FQHCs);
Expansion of the Teaching Health Center model at Oklahoma FQHCs, Indian Health
Services, and medical schools serving rural, uninsured, and underserved populations;
and
a Reallocation of unused residency slots from other states to Oklahoma hospitals and
Teaching Health Centers.
The federal government underwrites most graduate medical education (GME) in the US, but
unfortunately the funding has been debated and doubtful every year for over 5 years — with continuing
debates regarding cutting federal spending, GME funding is more at risk now than ever. It is critical that
the current federal support system remain in place, or physician training will become a burden our local
Lt"Voiue
• •
governments are unable to bear. Additionally, Oklahoma must take advantage of new funding for
expansion of residency programs at our Federally Qualified Health Centers in order to provide more
residency slots in primary care clinics. If we are to solve the mounting public health problems we face as
a state and nation, it is crucial that we train physicians and address the critical shortage of health care
professionals.
• Reauthorization of Federal Surface Transportation Funding (MAP -21)
Support the reauthorization of federal surface transportation programs (MAP -21), including
measures to permanently and adequately fund the Highway Trust Fund and continued flexibility
for a coordinated local- and state -based decision- making process. Of key importance are the
following regional high - priority projects: reconstruction of 1 -244; widening of 1 -44 east to the
Will Rogers Turnpike; expansion of U.S. 169 to six lanes north to State Highway 20; construction
of a four -lane Port Road on Highway 266 from U.S. 169 to the Port of Catoosa, and from the Port
of Catoosa to 1 -44; expansion of US -75 to six lanes from State Highway 11 to State Highway 67;
and the implementation of high - priority transit corridors.
With the reauthorization of federal surface transportation legislation during the summer of 2012, states
were provided afar greater degree of flexibility in how federal transportation dollars are spent. in
Oklahoma, this flexibility will allow us to more quickly address our backlog of needed highway
maintenance, and work more quickly to replace the more than 700 structurally- deficient bridges that still
exist within our state.
This reauthorization, however, will only last for two years. As Congress begins debating the next
reauthorization package, we strongly encourage them to continue providing states with this flexibility.
We have an excellent Secretary of Transportation, Gary Ridley; a strong history of prioritizing our
projects based upon need; and the will to invest in our transportation infrastructure. We need federal
funding to allow us to capitalize on those strengths, and provide the flexibility we need to meet
Oklahoma's top transportation needs.
• Reauthorization of the Water Resource Development Act
Support passage of the Water Resources Development Act (WRDA), including amendments
offered by the Oklahoma delegation addressing key needs in our region and its efforts to
streamline the review process. Of particular concern are:
Sct. 2026 would authorize the Corps of Engineers to allow non - federal sponsors to
conduct feasibility studies for WRDA- authorized projects, like the Arkansas River
Corridor Development Project;
Mulct
• Arndt. 867 would authorize a partnership between the stakeholders and the Corps of
Engineers to make repairs to navigation infrastructure in the event of an emergency;
• Arndt. 797 provides for a land exchange between the Corps of Engineers and the Port of
Catoosa enabling Port operations to expand and attract industrial growth to the region;
and
• Addressing infrastructure needs with Tulsa's aging levee system, which — if one fails —
would be catastrophic for homeowners, 2 nationally strategic oil refineries, and multiple
industries currently protected by levee system.
The OneVoice coalition has long been a proponent of long -term surface transportation funding. Equally
important is long -term planning for infrastructure projects, run by the Corps of Engineers. The Water
Resources Development Act — WRDA —is the tool for ensuring those funds are provided. WRDA passed
the Senate earlier this year with strong bipartisan support. It is now being deliberated in the House,
where Oklahoma's delegation is working to ensure our needs are met. Of key importance are four
amendments that directly impact the Tulsa region: expediting the feasibility study process for the
Arkansas River; allowing stakeholders and the Corps of Engineers to partner on emergency repairs to the
McClellan -Kerr Navigational Channel; expanding Port of Catooso operations; and addressing Tulsa
County's aging levee system.
• Marketplace Fairness Act
Support fair and equal treatment of local businesses through passage of the Main
Street /Marketplace Fairness Act, allowing ensuring the collection of sales /use tax already owed
from online sales and preventing the further erosion of our local merchants' competitiveness.
Support provisions within the legislation that will provide fairness and clarity to service
providers involved in digital -era and technology -era fields.
Under our notion's current system of sales taxation, not all retail sales are created equal. While brick -
and- mortar retailers must remit sales and use taxes, many remote sellers —such as catalog and online
(i.e., internet) vendors — are exempt from such requirements. This creates a tremendously unfair
competitive advantage (of as much as 10%) over their main street brick- and - mortar counterparts.
Continued growth in internet usage and online shopping compounds the problem every month Congress
fails to act to rein in the problem.
The Marketplace Fairness Act would eliminate the present system's lopsided manner of taxing
community -based retailers, make it easier for the consumer to fulfill his or her tax obligation and
promote community investment. More importantly, it would provide support for local businesses and
necessary revenue to state and local governments without adding to the federal deficit without
- .
t , • ,
establishing new taxes or increasing existing taxes. It merely establishes a uniform, more effective and
efficient means of collecting consumption taxes which are already due and owing, and eliminates a great
and unfair disparity between community based retailers and their remote, on -line competitors.
® Passenger Rail between Tulsa and Oklahoma City
Support the development of passenger rail between Tulsa and Oklahoma City, including both
high speed and conventional service. Establishing rail service between Oklahoma's two main
cities will greatly enhance connectivity throughout the region and serve as an economic catalyst
providing greater access to tourist attractions and destinations.
Both Tulsa and Oklahoma City provide complementary amenities and attractions which help drive the
state's tourism market. With destinations like the BOK Center to the Philbrook in Tulsa, and the
Chesapeake Arena to the National Cowboy and Western Heritage Museum in Oklahoma City, both cities
offer excellent amenities that could only be strengthened through increased traffic between the two
areas. The development of passenger rail between Tulsa and Oklahoma City will provide endless
opportunities for economic development and further stimulate the growth of our region and state.
m Tulsa Air National Guard Base Fuel Storage Facility
Support funding the construction of a $17 million fuel storage facility at the Tulsa Air National
Guard Base to retain the current mission and posture for the next generation fighter aircraft.
With an annual budget of $80 million, the base employs 1,200 guardsmen and plays a key role in
the continued vibrancy of the Tulsa region's aerospace community. Construction of an on -site
fuel storage facility is vital to maintaining the current mission and capturing future missions.
As it stands, the Tulsa Air National Guard base does not currently have an on -site fuel storage facility to
support its operations. Instead, fuel for aircraft is hauled into the base. In order for the base to retain its
current mission and, perhaps more importantly, to be eligible to compete for the future generation of
fighter jets, the base must have on onsite fuel storage facility.
As such, the Tulsa region supports a $17 million federal appropriation to allow for the construction of this
facility. With an annual budget of $80 million, the base employs 1,200 guardsmen and plays a key role in
the continued vibrancy of the Tulsa region's aerospace community. Construction of on on -site fuel
storage facility is vital to maintaining the current mission and capturing future missions, as well as to
ensuring the base remains open amid future BRAC evaluations.
evu'xce
1 % • t ► e
Federal Tax Exemption on State and Local Bonds
Oppose efforts to eliminate or cap the federal tax exemption given to earnings from state and
local bonds. The tax exempt status help stimulates the economy by creating jobs and
infrastructure projects, and allows states and municipalities to maintain their aging
infrastructure. Efforts to eliminate or cap the federal tax exemption given to the earnings from
those bonds is short sighted, ignoring the public benefit of the exemption, and should be
opposed.
For the first time, the federal government is undertaking a comprehensive review of our tax code —
scrutinizing tax credits, economic incentives, and rates in an attempt to provide an overhaul that
positions our country for long -term success. The Senate Finance Committee is taking a "blank slate"
approach to tax credits — which means that we must be prepared to defend those credits most
important to maintaining Oklahoma industries.
As incentives are being scrutinized, a top priority for the OneVoice coalition is the federal tax exemption
for city and county bonds. This is a crucial issue for Oklahoma's growth: cities and counties rely on
General Obligation Bonds to maintain their aging infrastructure. Without this exemption, costs for local
projects like street rehabilitation, water and sewer projects, and other key priorities will skyrocket —
leaving local governments without a solution to meeting their citizens' basic needs.
State Regulation of Oil and Gas Operations
Support state -level regulation of oil and gas operations, particularly hydraulic fracturing,
horizontal drilling, and produced water disposal. Recent advances in conventional technologies
have been combined to significantly increase oil and gas production and reduce dependence on
foreign sources of energy. Effective regulation, which enhances economic activity and public
safety, must be comprehensible and enforceable at the individual drill site location. Because of
this, these activities are best regulated at the state level. Washington -based regulation that is
either one - size - fits -all, or worse, attempts to encompass all operations, circumstances, and
locations would not be effective and would damage the state economy and national energy
security.
Oklahoma has a long history of energy exploration and production, and has a strong track record of
ensuring these efforts are undertaken safely and without negative environmental or social impact.
States, through their corporation commissions, are in an ideal position to monitor and regulate these
efforts as effective regulation must be comprehensible, tailored to a particular state's need, and
enforceable at individual drill site locations. A one-size-fits-all approach at the federal level damages the
energy sector's efforts, and hinders economic growth in Oklahoma. Regulation addressing hydraulic
,L)l _
V 1C
fracturing, horizontal drilling, and produced water disposal should be left in the capable hands of state
regulating authorities.
Feary, John
From: Chris Benge achrisbenge @tulsachamber.com>
Sent: Wednesday, October 02, 2013 2:25 PM
To: Feary, John
Subject: 2014 OneVoice Endorsement
John,
As an important regional partner, we want to thank you for your partnership and participation in the OneVoice process
this year. Attendance in each of our ten task forces and at the OneVoice Regional Legislative Summit reached an all -time
high this year, with a record 420 -plus attendees at the Summit. The result is, yet again, a legislative agenda that reflects
the priorities of the entire Tulsa region. While each partner may have their own legislative priorities in addition to the
OneVoice Agenda, this collaborative product has proven to be a critical force with state and federal lawmakers as we
work to advance issues which impact businesses and communities throughout northeast Oklahoma and the entire state.
With the Summit completed and a list of top ten state and top ten federal priorities adopted, our staff now begins the
process of seeking endorsements for the 2014 agenda. Your endorsement and support of this annual agenda is
imperative; without your help the legislative goals encompassed within the OneVoice Agenda cannot be accomplished.
We would appreciate your endorsement before November 1" of this year, so we can begin speaking to lawmakers
immediately and print this agenda and list of endorsements in our 2014 Political Directory.
A member of our team will be reaching out to you within the next week to follow up and provide you with any additional
information you may need. If you have any questions prior to that time, please contact Klan Kamas, Director of
Government Affairs - Healthcare, at (918) 560 -0278 or kiankamas@tulsachamber.com.
Respectfully,
✓' ��f s`
Chris Benge
Senior Vice President, Government Affairs
Tulsa Regional Chamber
This e-mail is confidential and may be privileged. If you are not the intended addressee, (i) you should not read the contents of this e-mail or any
attachments, disclose them to any other person or use them in any way, and (ii) please delete this e-mail and any attachments from your system
and notify the sender immediately. If you are the intended addressee, please do not forward or otherwise disclose this e -mail or any attachments to
any unauthorized person (for avoidance of doubt, please refer to the sender regarding authorized recipients). In the event of an unauthorized
disclosure, please notify the sender immediately.
r- sd
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Rules of Procedure for Addressing the City Council
DATE: November 8, 2013
BACKGROUND:
During the August and September Council work sessions, discussion was held regarding the
procedure in Owasso and in other communities as a means of providing citizens an opportunity
to address the City Council. As a result of those discussions, the Council requested staff review
the current ordinance language and propose revisions that would clarify any confusion
regarding the city's process.
During the October work session, staff presented an overview of various sections of the current
ordinance that deal with a person's desire to address the City Council and the changes in
agenda formatting that that may have led to the recent confusion.
PROPOSED ACTION:
Based on Council discussions, staff intends to prepare an ordinance that would amend Section
2 -412 of the Code of Ordinances as follows.
SECTION 2 -412: ADDRESSING THE COUNCIL
Any person desiring to address the council during the meeting shall first secure
the permission Gf seek the mGyGF Mayor's recognition to do so;
A. Written communications. Interested parties or their authorized
representatives may address the council by written or electronic communications. iA
B. Oral communications. Taxpayers or residents of the city, or their
authorized legal representatives, may address the council by oral communications on
any matter concerning the city's business, or any matter over which the council has
control; provided, however, preference shall be given those persons who have notified
the city clerk in advance of their desire to speak in order that some may appear on the
agenda of the city council. Absent an emergency situation, no action will be taken by
the city council on a matter deemed not listed on the agenda and falling within the new
business section of the agenda.
ATTACHMENT:
Memo dated October 8, 2013: Rules of Procedure for Addressing the City Council
WA
The city Wit out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Rules of Procedure for Addressing the City Council
DATE: October 8, 2013
BACKGROUND:
The Open Meeting Act does not require a public body to provide opportunity for individuals to
express their views; the City of Owasso has a long standing practice of permitting citizens to
address the Council as illustrated in Ordinance No. 347, approved in 1985. This topic arose
following a citizen request to address members of the City Council during a regular meeting and
confusion with the wording contained in Section 2 -412 that sets the rules of procedure for
addressing members of the Council. This section states that any person desiring to address the
council shall first secure the permission of the Mayor to do so. However, it is not specific as to
when a person must secure permission of the Mayor.
In 1985, the Council adopted Ordinance No. 347 setting, among other things:
• Section 2 -404 (Agenda) the process for submitting items to be included on a meeting
agenda;
• Section 2 -409 (Order of Business) the order in which council business is to be conducted,
and
• Section 2 -412 (Addressing the Council) outlining the procedure by which an individual
can address the council.
These three particular sections of the Ordinance together provide a framework for citizens who
desire to have an item placed on an agenda or to address the Council. However, when read
separately, these sections can create confusion, as experienced recently.
During the August and September Council worksessions, discussion was held regarding the city's
current procedure and procedures used by other communities as a means for providing citizens
an opportunity to address Council members. Following discussion, the Council requested staff
review the current ordinance language and propose revisions that would clear up any
confusion regarding the city's process.
ORDINANCE REVIEW:
SECTION 2 -404, AGENDA:
This section of the Ordinance outlines the process for placing items on a Council agenda for
consideration. To summarize, all matters to be submitted to the council shall be delivered to the
city clerk at least five calendar days prior to the council meeting. The city clerk will arrange
each matter according to the order of business (Section 2 -409) and furnish copies to each
member of the council, the city manager, and the city attorney. In addition, this section states
that matters placed on the agenda shall be by request of the council, city manager, city clerk,
or city attorney.
It is important to note that this section does not endorse the inclusion of items on an agenda by
the citizens at large. Staff has interpreted language from Section 2 -404 (deliver five days before
meeting to city clerk) and 2 -412 (notified city clerk ... so that same may appear on agenda) as
the process by which citizens can place a matter on a Council agenda.
SECTION 2 -409, ORDER OF BUSINESS:
This section of the Ordinance contains subsection A and subsection B. In 2010, the Council
approved Ordinance No. 969 amending subsection B to read "the business of the City shall be
taken up for consideration and disposition by the Council in the order set forth in the ordinance
or according to the posted agenda." This amendment was necessary due to the language
being outdated and not accurately reflecting the current practices followed by the City
Council.
Subsection B indentifies the order in which the city clerk assembles the agenda for city business
to be considered and disposed:
1. Call to order;
2. Flag salute;
3. Roll call;
4. Consideration of Consent Agenda;
5. Introduction and adoption of resolutions and ordinances;
6. Consideration of petitions, contracts, and communications;
7. Report from City Manager;
8. Report from City Attorney;
9. Report from City Councilors;
10. New business; and
11. Consideration of requests for Executive Sessions, as permitted by law
SECTION 2 -412, ADDRESSING THE COUNCIL:
This section of the Ordinance states that any person desiring to address the council shall first
secure the permission of the Mayor to do so. A further provision in this section states that under
"certain headings of business," persons may address the council without securing prior
permission. Those headings of business are written communications and oral communications.
This would assume that during a meeting, under an item titled "Communications," a person may
address the Council without securing permission of the Mayor. However, the language used to
construct this section is conflicting and the intent of seeking the permission of the Mayor is open
to interpretation.
Currently, citizens are afforded an opportunity to comment on business matters listed on the
meeting agenda, following the Mayor's invitation for public comment. A citizen who would like
to add a specific matter of business to a Council agenda can do so by notifying the City Clerk
at least five days prior to the meeting. Additional opportunities for citizens to address members
of the Council outside of a meeting are by written and electronic correspondence.
PROPOSED ACTION:
Since 1985, the formatting for agendas and wording of business matters has evolved to
accommodate the continuously changing circumstances and contingencies which inevitably
arise with public meetings. While a comprehensive review and revision of the Ordinance may
be needed, staff is of the opinion that a few simple wording changes may alleviate the most
recent confusion in Section 2 -412.
SECTION 2 -412: ADDRESSING THE COUNCIL
Any person desiring to address the council during the meeting shall first seethe
permission o seek the mGyer Mayor's recognition to do so; Previ
A. Written communications. Interested parties or their authorized representatives
may address the council by written or electronic communications, ir� erel to rna',� m +or +ho„
o.
B. Oral communications. Taxpayers or residents of the city, or their authorized legal
representatives, may address the council by oral communications on any matter concerning
the city's business, or any matter over which the council has control; provided, however,
preference shall be given those persons who have notified the city clerk in advance of their
desire to speak in order that same may appear on the agenda of the city council. Absent an
emergency situation, no action will be taken by the city council on a matter deemed not listed
on the agenda and falling within the new business section of the agenda.
Further discussion remains with the City Council.
ATTACHMENT:
Part 2, Administration and Government, Chapter 4 - Rules of Procedure for City Council
Administration and Government
CHAPTER
RULES OF PROCEDURE FOR THE CITY COUNCIL
Section 2 -401
General Provisions
Section 2-402
Regular Meetings
Section 2 -403
Special Meetings
Section 2 -404
Agenda
Section 2 -405
Presiding Official; Election of Duties
Section 2406
Order
Section 2-407
Roll Call
Section 2 -408
Quorum
Section 2409
Order of Business
Section 2 -410
Reading of Minutes
Section 2 -411
Rules of Debate
Section 2 -412
Addressing the Council
Section 2-413
Addressing the Council After Motion Made
Section 2 -414
Manner of Addressing Council, Time Limit
Section 2 -415
Decorum
Section 2 -416
Enforcement of Decorum
Section 2417
Special Committees
Section 2 -418
Standing Committee
Section 2-419
Members May File Protest Against Council Action
Section 2-420
Claims Against City
Section 2 -421
Ordinances, Resolutions, Motions and Contracts
Section 2 -422
Adjournment
Section 2 -423
Disturbing Council Meetings
SECTION 2 -401 GENERAL PROVISIONS
The following provisions, unless modified by subsequent ordinance consistent with Section 1 -106 of
this code, shall govern the conduct of all regular, special and emergency meetings of the city council of
the city. (Ord. No. 347, 11/5/85)
SECTION 2 -402 REGULAR MEETINGS
A. Time. The city council shall hold regular meetings on the first and third Tuesday of each
month at 6:30 P.M.; provided, however, that when the day fixed for any regular meeting of the city
council falls on a day designated by law as a legal or national holiday, a day wherein an election is held
within the city, or a day wherein a majority of the members of the city council shall be absent from the
city, the council, not less than ten (10) days prior to the date for implementation of any such change, may,
by motion, change the date, time or place of a regularly scheduled meeting of the city council, provided
written notice thereof is contemporaneously given the city clerk of the city. (Ord. No. 583, 7/21/98)
B. Place. All regular meetings of the city council shall be held in the council chambers, 109
North Birch, Owasso, Oklahoma, unless the location of a meeting shall be changed as provided in
subsection A hereof. (Ord. No. 347, 11/5/85; Ord. No. 969, 7/20/10)
SECTION 2 -403 SPECIAL MEETINGS
The mayor may call special meetings of the city council whenever in his or her opinion the public
business may require it, or a special meeting shall be called at the express written request of any three (3)
members of the city council. Whenever a special meeting shall be called, a notice in writing signed by
Page 2 -13
Administration and Government
the mayor or the city clerk attesting to the mayoral call shall be served upon each member of the council
either in person or by notice left at the council member's place of residence, stating the date, place and
hour of the meeting and the purpose for which such meeting is called, and no business shall be transacted
thereat, except such as is stated in the notice. (Ord. No. 347, 11/5/85)
SECTION 2 -404 AGENDA
All reports, communications, ordinances, resolutions, contract documents, or other matters to be
submitted to the council shall, at least five (5) calendar days prior to each council meeting, be delivered to
the city clerk, whereupon the city clerk shall arrange a list of such matters according to the order of
business and furnish each member of the council, the city manager and the city attorney with a copy of
same prior to the council meeting and as far in advance of the meeting as time for preparation will permit.
The foregoing should not be interpreted as precluding the utilization of addendum to the agenda; provided
however, that same complies with the requirements of the Oklahoma Open Meeting Act, and further, is of
an urgent nature as well as concerns a matter which could not have otherwise been transmitted to the city
clerk in a timely fashion. Inclusion of the foregoing matters on the agenda shall be by request of the
mayor or council member or by the city manager or the city clerk or the city attorney of the city.
Administrative officers may present matters for inclusion on the agenda, provided however, prior
approval thereof has been given by the city manager of city. (Ord. No. 347, 11/5/85)
SECTION 2 -405 PRESIDING OFFICIAL; ELECTION OF DUTIES
A. The presiding official of the city council shall be the mayor who shall be elected annually at
the first meeting in May of each year, by the members from their membership. The mayor shall assume
the chair of the presiding official immediately after his election.
B. The presiding official shall preserve strict order and decorum at all regular, special and
emergency meetings of the city council. He shall state every question coming before the council,
announce the decision of the council on all subjects and decide all questions of order; subject, however, to
an appeal to the council, in which event a majority vote of the council shall govern and conclusively
determine such question of order. He shall vote on all questions, his name being called last. He shall sign
all ordinances and resolutions, and all other obligations of the city as authorized by the city council,
adopted by the council during his presence. In the event of the absence of the mayor, a vice - mayor,
elected from the membership at the first meeting in May of each year, shall be the presiding official, as
well as sign all ordinances, resolutions or obligations of the city as adopted by the city council, during his
presence. (Ord. No. 347, 11/5/85)
SECTION 2 -406 ORDER
The mayor, or in his absence, the vice - mayor, or upon the occurrence of three (3) councilpersons
being present, the city clerk, or his assistant, shall call the council to order; whereupon a temporary
chairman shall be elected by the three (3) members of the council present. Upon the arrival of the mayor
or vice - mayor, the temporary chairman shall immediately relinquish the chair upon the conclusion of the
business immediately before the council. (Ord. 347, 1115/85)
SECTION 2 -407 ROLL CALL
Before proceeding with the business of the council, the city clerk or his deputy shall call the roll of
the members, and the names of those present shall be entered in the minutes. (Ord. No. 347, 11/5/85)
Page 2 -14
Administration and Government
SECTION 2-408 QUORUM
A majority of all the members elected to the council shall constitute a quorum at any regular,
special or emergency meeting of the council. In the absence of a quorum, the mayor or vice -mayor in the
mayor's absence, shall, at the instance of any council member's present, compel the attendance of absent
members. (Ord. No. 347, 11/5/85)
SECTION 2 -409 ORDER OF BUSINESS
A. All meetings, regular, special and emergency, except executive sessions as authorized by law,
shall be open to the public. No person shall be barred unless such person is disorderly or refuses to obey
the order of the mayor, or vice -mayor in the mayor's absence, or temporary chairman upon the event of
absence of either the mayor or vice - mayor, who may order the chief of police or any attending police
officer to eject any such person. The police department shall have at least one officer present or standing
by at each council meeting.
B. Promptly at the hour set by law on the day of each regular, special or emergency meeting, the
members of the city council, the city manager, the city clerk and the city attorney shall take their regular
stations in the council chambers and the business of the city council shall be taken up for consideration
and disposition in the following order or according to the posted agenda:
1. Call to order;
2. Flag salute;
3. Roll call;
4. Consideration of Consent Agenda
5. Introduction and adoption of resolutions and ordinances;
6. Consideration of petitions, contracts and communications;
7. Report from City Manager
8. Report from City Attorney
9. Report from City Councilors;
10. New business; and
11. Consideration of request for executive sessions. An executive session for any
permitted purpose under Oklahoma law may be listed in any location on an agenda.
(Ord No. 969, 7/20/10)
C. REPEALED (Ord. No. 347,11/5/85; Ord. No. 969,7/20/10)
SECTION 2-410 READING OF MINUTES
Unless the reading of the minutes of a council meeting is requested by a member of the council,
such minutes may be approved without reading if the city clerk has previously furnished each member
with a synopsis thereof. (Ord. No. 347, 11/5/85)
SECTION 2-411 RULES OF DEBATE
A. Mayor or vice -mayor may debate and vote. The mayor, vice -mayor or temporary chairman,
as the case may be, may move, second and debate from the chair, subject only to such limitations of
debate as are by these rules imposed on all members and shall not be deprived of any of the rights and
privileges of a council member by reason of acting as the presiding officer.
B. Getting the floor, improper references to be avoided, interruptions. Every member desiring to
speak shall address the chair, and say, "Mr. Mayor ", and such member shall not proceed with the
member's remarks until named and recognized by the presiding officer. If any member is speaking, or
Page 2 -15
Administration and Government
otherwise transgresses the rules of the city council, the mayor shall, or any member may, call such person
to order, and the member called to order shall immediately cease, unless permitted to explain, and the
council, if appealed to, shall decide without debate. If the decision be in favor of the member called to
order, he shall be at liberty to proceed. If against him and the case requires, he shall be liable to the
censure of the council. No person shall speak more than twice on the same question, unless permitted by
the council. No member of the council shall leave his seat to speak to any other member of the council or
any other person in the council chamber without first obtaining permission of the mayor. When the city
council is in session, or when a member is speaking, or the city clerk is reading any paper to the city
council, no member shall in any way disturb the proceedings of the city council. No member of the city
council shall be permitted to talk upon any one given subject longer than five (5) minutes at any given
meeting, except when permission be granted for an extension of time by a two - thirds (2/3) vote of the
members present at such meeting of the council. No members of the council shall, at any time in
addressing any meetings thereof, indulge in any personalities or indecorous language or in any matters or
things not pertaining to the subject under discussion. The right of the floor of the council shall be
accorded only to the members of the council and to the appointive officers of the city unless otherwise
provided for herein.
C. Privilege of closing debate. A council member moving for the adoption of an ordinance or
resolution shall have the privilege of closing the debate thereon. In all other cases the closing of debate
shall be governed by the presiding official unless by two - thirds (2/3) vote of the members present at such
meeting the council decides to extend debate for a time certain.
D. Motion to reconsider. A motion to reconsider may be made either immediately during the
same session, or at a recessed and reconvened session thereof only. Such motion need not be made by
one not of the prevailing side, and be seconded by any council member. Such motion shall take
precedence over all other motions and it shall be debatable.
E. Remarks of council members when entered in the minutes. Any council member may
request, through the presiding official, the privilege of having an abstract of the council member's
statement on any subject under consideration by the council entered in the minutes. If the council
consents thereto, such statement shall be entered in the minutes.
F. Synopsis of debate -when entered in the minutes. The city clerk may be directed by the
presiding official, with consent of the council, to enter in the minutes a synopsis of discussion on any
question coming regularly before the council.
G. Motions. When a question before the council contains several propositions, any member may
call for a division of the question so as to vote on each proposition separately. Unless such request for
division is made, after preliminary discussion of an agenda item, the mayor shall, consistent with these
rules, call the matter for determination by the council. Subsequent to the mayor calling the matter for
determination, the procedure shall be as follows:
1. Main motion. Any member of the council desiring to offer a motion on a particular
agenda item shall so indicate by raising his or her hand to obtain the mayor's recognition. Subsequent to
the mayor recognizing the member, the member will thereupon, in clear and concise terms, move to:
a. Continue the matter;
b. Table the matter indefinitely;
C. Take a certain course of action;
d. Approve for award a bid pending the signing of the contract and furnishing the
required bond;
e. Adoption of Ordinance No. and that the reading of the ordinance be
waived;
Page 2 -16
Administration and Government
f. Adoption of Resolution No. and that the reading of the resolution be
waived;
g. Approve or reject the claim of in the amount of; or
h. Approve consent agenda items.
Thereafter, members desiring to second such motion shall so indicate to the mayor by raising the
member's hand. Subsequent to the main motion receiving a second, the mayor shall call for a vote.
whereupon, the city clerk shall in varying order, with the mayor being called last, call for a roll call vote.
In all cases. the member making the motion, the member seconding the motion and the vote of the
members thereon shall be entered in the minutes of the council. Every council member abstaining from
voting on a motion or being silent to same shall be recorded as having cast a negative vote on such matter.
2. If no member offers a motion on an agenda item, the mayor shall again call for a.
motion. If no motion is presented after the second calling, the mayor shall declare the item fails for lack
of motion. Similarly, if no one seconds another member's motion, the mayor shall, after calling twice
therefore, declare that the motion fails for lack of a second.
3. Upon a motion having been offered and seconded, the mayor shall call for a vote
4. Any time prior to the mayor's calling for vote of the council, a member may move to
amend the motion, which shall require a second. An amendment must be germane to the main motion
and be accepted by the member making the main motion and the member seconding same, if applicable.
H. Items previously voted on by council. An item previously decided by the city council may be
placed on the agenda as a new item of business only under the following circumstances:
1. When the vote by the city council occurred at least six (6) months before the item again
appears on the agenda;
2. Annually, when council members have been sworn into office and the item was voted
on by the previous council.
3. This section shall not apply to any matters dealing with initiation, prosecution, defense
or settlement of litigation brought by or against the city, its employees or agencies.
(Ord. No. 347, 11/5/85)
SECTION 2-412 ADDRESSING THE COUNCIL
Any person desiring to address the council shall first secure the permission of the mayor to do so;
provided, however, that under the following headings of business, any qualified person may address the
council without securing prior permission:
A. Written communications. Interested parties or their authorized representatives may address
the council by written communications in regard to matters then under discussion.
B. Oral communications. Taxpayers or residents of the city, or their authorized legal
representatives, may address the council by oral communications on any matter concerning the city's
business, or any matter over which the council has control; provided, however, preference shall be given
those persons who have notified the city clerk in advance of their desire to speak in order that same may
appear on the agenda of the city council. Absent an emergency situation, no action will be taken by the
city council on a matter deemed not listed on the agenda and falling within the new business section of
the agenda. (Ord. No. 347, 11/5/85)
Page 2 -17
Administration and Government
SECTION 2-413 ADDRESSING THE COUNCIL AFTER MOTION MADE
After a motion is made by the council, no person shall address the council without first securing
permission of the council to do so. (Ord. No. 347, 11/5/85)
SECTION 2414 MANNER OF ADDRESSING COUNCIL TIME LIMIT
Each person addressing the council shall stand up and seek the mayor's recognition. Upon
recognition by the mayor, such person addressing the council shall give his name and address in an
audible tone of voice for the records, and unless further time is granted by the council shall limit his
address to five (5) minutes. All remarks shall be addressed to the council as a body and not to any
member thereof. No person, other than the council and the person having the floor, shall be permitted to
enter into any discussion, either directly or through a member of the council, without the permission of
the mayor. No questions shall be asked of the councilman except through the mayor. (Ord. No. 347,
11/5/85)
SECTION 2 -415 DECORUM
A. By council members. While the council is in session, the members must preserve order and
decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or
the peace of the council nor disturb any member while speaking or refuse to obey the orders of the
council or its mayor, except as otherwise herein provided.
B. By persons. Any person making personal, impertinent, or slanderous remarks or who shall
become boisterous and unruly while addressing the council shall be forthwith, by the mayor, barred from
further audience before the council, unless permission to continue be granted by a majority vote of the
council. (Ord. No. 347, 11/5/85)
SECTION 2416 ENFORCEMENT OF DECORUM
The chief of police, or such member or members of the police department as he may designate,
shall be sergeant -at -arms of the council meetings. He, or they, shall carry out all orders and instructions
given by the mayor for the purpose of maintaining order and decorum of the council meeting. Upon
instructions of the presiding official, it shall be the duty of the sergeant -at -arms, or any of them present, to
place any person who violates the order and decorum of the meeting under arrest, and cause him to be
prosecuted under the provisions of this code, the complaint to be signed by the presiding official. (Ord.
No. 347, 11/5/85)
SECTION 2 -417 SPECIAL COMMITTEES
All special committees shall be appointed by the presiding official, with confirmation by the
council. (Ord. No. 347, 11/5/85)
SECTION 2-418 STANDING COMMITTEE
The only standing committee of the council shall be the committee of the whole. The mayor shall
be the presiding official of the committee of the whole, and the rules of proceedings of the council shall
be observed in a committee of the whole as far as the same may be applicable. (Ord. No. 347, 11/5/85)
SECTION 2 -419 MEMBERS MAY FILE PROTEST AGAINST COUNCIL ACTION
Any member shall have the right to have the reasons for his dissent from, or protest against, any
action the council entered on the minutes. (Ord. No. 347, 1115185)
Page 2 -18
Administration and Government
SECTION 2 -420 CLAIMS AGAINST CITY
No account or other demand against the city shall be allowed until the same has been considered
and reported upon and approved by the council. (Ord. No. 347, 1.1/5/85)
SECTION 2-421 ORDINANCES RESOLUTIONS MOTIONS AND CONTRACTS
A. Ordinances. All ordinances, unless otherwise provided for herein, shall be prepared by the
city attorney. No ordinance shall be prepared for presentation to the council unless ordered by a majority
vote of the council, or requested in writing by the mayor or city manager.
B. Prior approval by administrative staff. All ordinances, resolutions and contract documents
shall, before presentation to the council, have been approved as to form and legality by the city attorney
or his authorized representative, and further, such shall have been examined and approved for
administration by the city manager or his authorized representative, where there are substantive matters of
administration involved. All such instruments shall have first been referred to the head of the department
under whose jurisdiction the administration of the subject matter of the ordinance, resolution or contract
document would devolve and be approved by the department head; provided, however, that if approval is
not given, then the same shall be returned to the city manager with a written memorandum of the reasons
why such approval is withheld. In the event the questioned instrument is not redrafted to meet a
department head objection, or objection is not withdrawn and approval in writing given, then the city
manager shall so advise the council and give the reasons advanced by the department head for
withholding approval.
C. Ordinances and resolutions, introduction for passage and approval.
1. Ordinances and resolutions must be introduced and sponsored by a member of the
council, except that the city manager may present ordinances and resolutions, and any council member
may assume sponsorship thereof by moving that such ordinance or resolution be adopted; otherwise, they
shall not be considered.
2. No ordinance shall relate to more than one subject, which shall be clearly expressed in
its title.
3. When any person, persons or corporations shall present an ordinance to the council
asking for any franchise, lease, privilege, right -of -way, occupancy or otherwise, of any street, alley,
wharf, landing, park, square, or any public ground or property, or any extension of a previous grant of the
same or the closing of any street or alley, they shall furnish to the council an original and eight (8) copies
of the ordinance printed, and if required by a majority vote of the council, the person, persons, or
corporations presenting such ordinance shall provide each member of the council, the city manager, the
city attorney, and the city clerk, a plat of the property. No ordinance shall be considered until these terms
have been complied with.
(Ord. No. 347, 11/5/85)
Page 2 -19
Administration and Government
SECTION 2 -422 ADJOURNMENT
A motion to adjourn shall always be required to end any meeting of the council. Further, a motion
to adjourn shall always be in order and decided without debate. (Ord. No. 347, 11/5/85)
SECTION 2 -423 DISTURBING COUNCIL MEETINGS
It is unlawful for any person to, during the course of any regular, special or emergency meeting of
the city council of the City of Owasso, Oklahoma, engage in any conduct calculated to or resulting in a
disruption or disturbance of the administration of the public business coming before the city council. Any
person deemed in violation of this ordinance may be summarily removed from the council chambers of
the city hall by the sergeant -at -arms on order of the presiding official of any meeting. Any violation of
this ordinance may be punishable in the manner provided in Section 1 -108 of this code. (Ord. No. 347,
11/5/85)
Page 2 -20
WA O-A 5V
The City Wit out Limits,
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce Stephenson
Community Development Director
SUBJECT: Tobacco Settlement Endowment Trust (TSET)
Healthy Communities Incentive Grants
DATE: November 8, 2013
BACKGROUND:
The Oklahoma Tobacco Settlement Endowment Trust (TSET) offers Healthy Communities
Incentive Grants to cities that receive certification through the Certified Healthy Communities
(CHC) program, which is administered by the Oklahoma State Department of Health (OSDH).
In 1996 Oklahoma became the fourteenth state to file suit against the tobacco industry to
recover tax dollars lost treating smoking- caused illnesses. Within two years 46 state attorneys
general had joined together to negotiate a settlement with the four largest tobacco companies
in the United States. As a result of the settlement, the tobacco industry is projected to pay
Oklahoma approximately $2 billion over the first 25 years of the settlement agreement.
Oklahoma's Constitution was amended by a vote of the people, to place a portion of each
year's tobacco settlement payments into an endowment trust fund, to create a five- member
Board of Investors to oversee the investment of the trust funds, and to create a seven - member
Board of Directors to direct the earnings from the trust to fund programs to enhance healthy
work and community environments.
In 2011, TSET began funding initiatives to help address our state's epidemic of physical inactivity
and poor nutrition. In addition the Board approved a process by which the agency would
accept unsolicited proposals in order to identify and respond to emerging opportunities to
improve the health of Oklahomans, primarily through tobacco control or nutrition and fitness. In
May 2013, the TSET Board of Directors approved $191,000 in grants to 21 communities that have
passed policies that promote a healthy lifestyle. Funding is provided on three levels:
Bronze
$16,000
• Silver
$34,000
• Gold
$50,000
• Combined
$100,000
To qualify for the first level of funding, the policy requires the following:
• Community has adopted an ordinance that prohibits smoking indoors and outdoors on
city owned /operated properties (Refer to 63 O.S. 2011 Section 1 - 1527 and Oklahoma
Senate Bill 501 effective November 1, 2013)
• Community has an ordinance or policy allowing Farmer's markets
• Community makes information available to general public about the Oklahoma
Tobacco Helpline 1- 800 - QUIT - NOW /1- 800 - 784 -8669 (i.e. health fairs, flyers, pamphlets,
billboards, media, etc.)
Community makes information available to general public about the Suicide Prevention
Lifeline 1- 800 - 273 - TALK /1 -800- 273 -8255 (i.e. health fairs, flyers, pamphlets, billboards,
media, etc.)
• Community requires approval for new retailers selling alcohol for off -site consumption
near schools and places of worship
• District has a 24/7 Tobacco Free policy for Students, Faculty, Staff, Visitors and anyone
providing services on school property, inclusive of electronic cigarettes /vapor devices or
any other product packaged for smoking or the simulation of smoking
• There are Certified Healthy Businesses in our community. Community has a minimum of
certified businesses, (other than health departments) based on community size, that
were certified in 2013.Rural - 1 Business Small - 2 Businesses Medium - 3 Businesses Large - 4
Businesses Metro - SBusinesses OKC & Tulsa - 10 Businesses
• An ordinance making all city property smoke -free both indoors and outdoors
By satisfying these requirements the city would reach the bronze level and become eligible to
receive $16,000 in grant funding that could be used to enhance our city's parks and trails.
PROPOSED ACTION:
This information is provided to assure that Councilors are aware of the Certified Healthy
Communities program. No action is proposed at this time.
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: City Manager Search
DATE: November 8, 2013
31 Ti1 tc'174I4;;10
On August 20, 2013, the City Council approved an agreement with Strategic Government
Resources (SGR) to assist and facilitate the search for a new City Manager. SGR created a
position profile, and solicited applications for thirty days with an established deadline of
November 4, 2013.
Update:
SGR received thirty -one applications for the city manager position. Mr. Holland with SGR
conducted a "triage" assessment based on background, experience, and criteria identified by
the City Council.
An Executive Session is included on the November 12 work session agenda to discuss this "triage"
assessment with the City Council. Based on Mr. Holland's assessment candidates have been
preliminarily placed in one of four groups.
Group 1 -Top Prospect (Quality background /experience and meets most of the criteria)
Group 2 - High Potential (Quality candidate but may have cultural differences or experience in a
much smaller community)
Group 3 - low Potential (Meets the educational criteria but has limited experience relevant to
Owasso)
Group 4 - Unqualified (little or no education /experience relevant to Owasso)
Mr. Holland states that the goal of the City Council is to select ten to twelve candidates for
continued consideration as semifinalists. Candidates selected to continue in the process will be
asked to complete a detailed questionnaire and submit an online video recording to give each
Councilor an opportunity to read about the applicant's background, successes, management
style, etc., as well as to see and hear the applicant's responses to specific questions.
Mr. Holland indicates that when meeting with the Council his approach will be to spend very
little time on Tier 3 and 4 applicants. However, the Council will have the opportunity to discuss
any applicant and move him /her to a higher tier.
Most of the time will be spent discussing the sixteen Tier 1 and Tier 2 candidates in some detail. In
his experience, Mr. Holland has found it to be more effective to facilitate a discussion on the
candidates the Council wants to eliminate from the process. Mr. Holland will make every effort
to provide insights on each candidate, but will not advocate for any candidate to be included
on the semifinalist list.
sd
nTh.ity wit out Limits.
... removing
obstacles
standing
in the way
of people
celebrating
their lives.
T
CONFIDENTIALITY AGREEMENT FOR EXECUTIVE SESSION
This Confidentiality Agreement between the parties signing below establishes
that all information discussed, heard or read in the City Council Executive
Session on November 12, 2013, will not be released, copied, discussed or shared
in any manner with any individual other than City Council members present in
the Executive Session, members of City staff present during the Executive
Session, and other persons authorized by the City Council to be present in the
Executive Session. Breach of this Confidentiality Agreement may result in
personal liability and potential violation of the Oklahoma Open Meeting Act.
I have read the above statement regarding confidentiality and agree to abide
by it to the best of my ability.
Signed on this 12th day of November, 2013
Mayor/7 J e Lombardi, City At ney
Chris Kelley, Vice -Mayor
.z-�� f-
Charlie Brown, Councilor
C
ri M berly, Councilor
>trrck Ro , Co i or
111 N. Main I
P.O. Box 180
Owasso, Oklahoma 74055
City of Owasso
A City Of Character
?4+0/ GI -10s%/ Ca,,uCtlo/
(918) 376 -1502
FAX (918) 376 -1599
www.cityofowasso.com