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Home My WebLink About2013.11.19_OPGA AgendaA Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 15, 2013. Sherry Bishop, Qify Clerk AGENDA Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the November 5, 2013 Regular Meeting and the November 12, 2013 Work Session Attachment #3A B. Approval of Claims Attachment #38 C. Receipt of the Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager A. Bailey Ranch Golf Course Monthly Status Update 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) S. Adjournment PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: November 19, 2013C@ *01/ VFW `SQ TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 15, 2013. Sherry Bishop, Qify Clerk AGENDA Call to Order Chairman 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the November 5, 2013 Regular Meeting and the November 12, 2013 Work Session Attachment #3A B. Approval of Claims Attachment #38 C. Receipt of the Monthly Budget Status Report Attachment #3C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager A. Bailey Ranch Golf Course Monthly Status Update 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) S. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 5, 2013 The Owasso Public Golf Authority met in regular session on Tuesday, November 5, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hail bulletin board at 6:00 pm. on November 1, 2013. Call to Order Chairman Bonebrake called the meeting to order at 9:05 pm. 2. Roll Call Chairman - Doug Bonebrake: Present Vice Chairman - Chris Kelley: Present Trustee - Charlie Brown: Present Trustee - Jeri Moberly: Present Trustee - Patrick Ross: Present A quorum was declared present Staff Interim Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the Minutes of the October 15, 2013 Regular Meeting Attachment #3A B. Approval of Claims Attachment #3B Mr. Ross moved, seconded by Mr. Brown, to approve the Consent Agenda with claims totaling $29,536.53. Also included for review was the payroll payment report for 10/19/13. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required Owasso Public Golf Authority November 5, 2013 Page 2 5. Report from OPWA Manager No Report 6. Report from OPWA Attorney No Report T New Business None 8. Adjournment Mr. Ross moved, seconded by Mr. Brown to adjourn the meeting. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:06 pm. Doug Bonebrake, Chairman Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 12, 2013 The Owasso City Council, Owasso Public Works Authority, and Owasso Public in a joint regular meeting on Tuesday, November 12, 2013 in the Council Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda Hall bulletin board at 6:00 pm on Friday, November B, 2013. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 pm. PRESENT ABSENT Doug Bonebrake, Mayor /Chairman Chris Kelley Vice Mayor /Vice Chairman Charlie Brown Councilor /Trustee Jeri Moberly, Councilor /Trustee Patrick Ross, Councilor /Trustee A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATION ITEMS Golf Authority met Chambers at Old posted on the City A. OWRB Refinancing 2006 Note B. Ranch Creek Interceptor- Bids and Financing C. Tulsa Regional Chamber of Commerce 2014 OneVoice Legislative Agenda D. Website Content Management E. Code of Ordinances, Section 2 -412: Addressing the Council F. Tobacco Settlement Endowment Trust (TSET) -- Healthy Communities Incentive Grants Sherry Bishop presented item A and discussion was held. It was explained that final action on the refinancing would require approval by the Council and the OPWA and that staff anticipates placing items on the November 19, 2013 agendas for consideration and appropriate action. Roger Stevens presented item B, explaining that construction bids were publicly opened earlier in the day and staff is reviewing all bids received. It was further explained that an item will be placed on the December 31d Council and OPWA agendas for consideration and appropriate action. John Feary presented item C and discussion was held. This item will be placed on the November 19th agenda for consideration and appropriate action. Teresa Willson presented item D and introduced a website content management project that the IT Department has initiated. Ms. Willson advised that as the project develops she will update the Council during a future worksession. Juliann Stevens presented item E and discussion was held. This item will be placed on the November 19th agenda for consideration and appropriate action. Sherry Bishop presented item F and discussion was held. Ms. Bishop explained this information was provided to assure that Councilors are aware of the Certified Healthy Communities program and that staff is reviewing policy and procedure modifications needed for Owasso to become a Certified Healthy City. November 12, 2013 Page 2 The Council recessed the meeting at 7:45 pm and returned at 7:55 pm. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Recycle Center Master Plan Presentation Roger Stevens presented the item and introduced Scott Pasternak with SAIC presented the Recycle Center Master Plan. A copy of the presentation members of the Council. Mr. Stevens advised that additional discussion would December worksession. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. City Manager Report • Sales Tax Report • RFQs for former bank building remodel • Land Use Master Plan . Mr. Pasternak was provided to occur during the Sherry Bishop provided the monthly sales tax report and discussion was held. Warren Lehr advised that requests for qualifications were received for the former bank building remodel for city hall that staff is evaluating each submission. Mr. Lehr further advised that additional discussion would occur during the December worksession. Warren Lehr provided a timeline for the Land Use Masterplan revision and explained that staff is on schedule to have a draft plan completed by March 2014 for public review and Council consideration and appropriate action. Mr. Lehr also announced that INCOG Board of Directors approved Surface Transportation funding for the Garnett Widening Project in the amount of $3.2 million and discussion was held. ITEMS: REPORT FROM CITY COUNCILORS Mayor Bonebrake expressed appreciation to city staff and attendees for participation in the Veterans Parade and Veterans Appreciation Ceremony. Councilor Ross advised that the Bailey Elementary First Lego League Team placed 1 sl in their competition event. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING AN ECONOMIC DEVELOPMENT PROPOSAL TO ENTICE A BUSINESS TO LOCATE IN THE OWASSO AREA; SUCH REQUEST PURSUANT TO TITLE 25 O.S. § 307(C)(10) Councilor Moberly moved, second by Councilor Kelley to enter into executive session. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0. The Council with Chelsea Levo, Warren Lehr, and Julie Lombardi entered into executive session at 8:03 pm. At 8:40 pm the Council returned to the Council Chambers and resumed in open meeting. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PROSPECTIVE CANDIDATES FOR EMPLOYMENT FOR THE POSITION OF CITY MANAGER; SUCH REQUEST PURSUANT TO TITLE 25 O.S. § 307(6)(1) Councilor Brown moved, seconded by Councilor Ross to enter into executive session. November 12, 2013 Page 3 YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0. The Council entered into executive session with Gary Holland of SGR and City Attorney Julie Lombardi at 8:41 pm. At 10:20 pm the Council returned to the Council Chambers and resumed in open meeting. ITEM 8: ADJOURNMENT Councilor Brown moved for adjournment, seconded by Councilor Moberly. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried 5 -0 Meeting adjourned at 10:20 p.m. Doug Bonebrake, Mayor /Chairman Juliann Stevens, Minute Clerk Claims List 11/19/2013 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS -FOOD 52.96 JPMORGAN CHASE BANK FORE CONCEPT - MERCHANDISE 1,644.00 JPMORGAN CHASE BANK EXECUTIVE COFFEE - BEVERAGE 108.84 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 117.65 JPMORGAN CHASE BANK WALMART -FOOD 21.33 JPMORGAN CHASE BANK SYSCO -FOOD 261.18 JPMORGAN CHASE BANK SYSCO -FOOD 634.94 JPMORGAN CHASE BANK SYSCO -FOOD 48.29 JPMORGAN CHASE BANK GIRT PLAINS -COKE PRODUCTS 599.39 JPMORGAN CHASE BANK TEXOMA - MERCHANDISE 208.59 JPMORGAN CHASE BANK GIRT PLAINS- RETURN - 105.04 JPMORGAN CHASE BANK WALMART -FOOD 5.40 JPMORGAN CHASE BANK REASORS -FOOD 27.99 JPMORGAN CHASE BANK LAS AMERICAS -FOOD 38.79 JPMORGAN CHASE BANK WALMART -FOOD 23.63 TOTAL OPGA 3,687.94 GOLF SHOP JPMORGAN CHASE BANK TEXOMA -GRIP TAPE 55.80 JPMORGAN CHASE BANK TEXOMA -RANGE BALL BAGS 294.81 JPMORGAN CHASE BANK USPS- SHIPPING 10.01 TOTAL GOLF SHOP 360.62 CART OPERATIONS JPMORGAN CHASE BANK TIMMONS OIL -CART FUEL 1,384.00 YAMAHA GOLF CAR COMPANY PARTS 89.40 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE 3,595.49 JPMORGAN CHASE BANK FEDEX -BOXES 99.38 TIMMONS OIL COMPANY FUEL 1,292.76 TOTAL CART OPERATIONS 6,461.03 COURSE MAINT TIMMONS OIL COMPANY FUEL 1,263.18 BROWN FARMS LLC SOD 250.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 29.60 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP PAPER TOWELS 21.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 17.10 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 62.97 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK SHORTS - STARTER REPAIR 85.00 AEP /PSO ELECTRIC USE 641.57 JPMORGAN CHASE BANK WINFIELD- FERTILIZER 177.48 Page 1 Claims List 11/1912013 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... AT &T LONG DISTANCE LONG DISTANCE SERVICE 20.42 JPMORGAN CHASE BANK WINFIELD- GROWTH REGULATOR 430.00 JPMORGAN CHASE BANK LOWES -SPRAY BOTTLES 11.34 JPMORGAN CHASE BANK RICHARDS LAWN - PULLEY 34.60 JPMORGAN CHASE BANK OREILLY- STARTER FLUID 7.58 JPMORGAN CHASE BANK ROBERTSON TIRE -TURF TIRE 49.99 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 277.91 JPMORGAN CHASE BANK EQUIPMENT ONE -TAMP RENTAL 65.00 JPMORGAN CHASE BANK FASTENAL- SOCKET SET 52.31 JPMORGAN CHASE BANK FASTENAL- RIVETS 17.00 JPMORGAN CHASE BANK OKLA TURF -CONF REGIST 160.00 JPMORGAN CHASE BANK FASTENAL - NUTSIBOLTS 171.48 JPMORGAN CHASE BANK LOWES- CONCRETE 37.50 JPMORGAN CHASE BANK INTERSTATE - CABLES 62.88 TOTAL COURSE MAINT 4,012.30 FOOD & BEV JPMORGAN CHASE BANK SYSCO- SUPPLIES 5.25 JPMORGAN CHASE BANK SYSCO- SUPPLIES 43434 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 11.96 JPMORGAN CHASE BANK TARGET-SUPPLIES 7.78 WEEKS SERVICE COMPANY OVEN REPAIR 394.53 TOTAL FOOD & BEV 853.86 GOLF ADMIN JPMORGAN CHASE BANK MOHAWK PARK GOLF -FEES 64.00 ROVE PEST CONTROL PEST CONTROL 68.00 JPMORGAN CHASE BANK MURPHY - CLUBHOUSE SUPPLIES 455.76 AT &T LONG DISTANCE LONG DISTANCE SERVICE 52.85 AEPIPSO ELECTRIC USE 837.83 ONEOK, ING OKLAHOMA NATURAL GAS NATURAL GAS USAGE 280.78 JPMORGAN CHASE BANK COX -WIFI 89.95 JPMORGAN CHASE BANK LOWES- REPAIR PART 3.09 JPMORGAN CHASE BANK LOCKE- FAUCET REPAIR PART 4.33 JPMORGAN CHASE BANK COURSETRENDS- HOSTING 1 300.00 TOTAL GOLF ADMIN 2,156.59 17,532.3 FUND GRAND TOTAL OPGA GRAND TOTAL $17,532.34 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/02113 Department Payroll Expenses Total Expenses Golf Shop Operations 1,726.60 2,922.95 Cart Operations 1,259.88 1,414.61 Golf Course Operations 7,957.29 11,258.88 Food & Beverage 2,593.00 2,908.57 General & Administration 3,232.22 4,722.26 FUND TOTAL 16,768.99 23,227.27 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of October 2013 and 2012 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES October 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 50,574 252,617 609,000 41.48% 8,359 49,047 170,000 28.85% (6,397) (37,818) (124,100) 30.47% 12,392 70,843 187,000 37.88% (8,605) (38,914) (95,000) 40.96% 1,435 6,622 18,700 35.41% 57,758 302,398 765,600 39.50% 57,758 302,398 49,472 240,318 8,214 53,451 19,207 68,246 250,000 0.00% ,015,600 29.78% October 31, 2012 Month Year Percent To -Date To -Date Budget of Budget 46,596 218,500 510,000 42.84% 11,819 58,915 165,000 35.71% (8,815) (44,186) (124,000) 35.63% 17,726 72,245 178,000 40.59% (8,414) (36,858) (87,000) 42.37% 2,385 7,727 18,700 41.32% 61,296 276,342 660,700 41.83% 250,000 0.00% 61,296 276,342 910,700 3034% 700,500 34.31% 58,238 249,965 668,600 37.39% 124,000 43.11% 9,146 54,624 110,200 49.57% 191,100 35.71% 24,406 72,603 131,900 55.04% - 9,180 76,894 362,014 1,015,600 35.65% 91,790 386,372 910,700 4143% NET INCOME (LOSS) (19,135) (59,617) (30,494) (110,030)