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Home My WebLink About2013.12.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: DATE: TIME: PLACE: Regular December 3, 2013 6:30 pm Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of Wednesday, November 27, 2013. 1. Call to Order Mayor Doug Bonebrake 2. Roll Call RECEIVED NOV 201 City Clerk's Office Ii Clerk and posted at Cit He A 11 # M nn Stevens, Deputy Ci Clerk AGENDA 6:00 pm on 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the November 19, 2013 Regular Meeting Attachment #3A B. Approval of Claims Attachment #313 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. PUBLIC HEARING related to the City of Owasso Multi-Jurisdictional Multi-Hazard Mitigation Plan Larry White Attachment #5 The City Council will conduct a public hearing for the purpose of receiving citizen comments regarding revisions to the City of Owasso's Multi-Jurisdictional Multi-Hazard Mitigation Plan. 6. Consideration and appropriate action adopting Resolution No.2013-22, approving action taken by the Owasso Public Works Authority (the "Authority") authorizing issuance, sale and delivery of its Series 2013 Clean Water SRF Promissory Note to Oklahoma Water Resources Board; ratifying and confirming a lease whereby the City leased to the Authority its water, sanitary sewer, and garbage and trash collection systems and the Bailey Ranch Golf Club; ratifying and confirming a subordinate lien sales tax agreement; and containing other provisions related thereto Linda Jones Attachment #6 Staff recommends adoption of Resolution No. 2013-22. Owasso City Council December 3, 2013 Page 2 7. Report from City Manager Monthly Project Status Report 8. Report from City Attorney 9. Report from City Councilors 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 19, 2013 The Owasso City Council met in regular session on Tuesday, November 19, 2013 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hail bulletin board at 6:00 p.m. on Friday, November 15, 2013. Call to Order Mayor Doug Bonebrake called the meeting to order at 6:48 pm. 2. Roil Cali Present: Mayor - Doug Bonebrake Vice Mayor - Chris Kelley Councilor - Charlie Brown Councilor - Jeri Moberly Councilor - Patrick Ross Staff Interim City Manager- Warren Lehr City Attorney - Julie Lombardi A quorum was declared present. 3. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the November 5, 2013 Regular Meeting and the November 12, 2013 Work Session B. Approval of Claims C. Receipt of the Monthly Budget Status Report D. Acceptance of sanitary sewer infrastructure improvements, to include 160 linear feet of 8" PVC sanitary sewer line and all appurtenances, for the Cornerstone Ace Hardware located on the southwest corner of E 116th St North and N 129th E Avenue Mr. Brown requested item B be removed for separate consideration. Mr. Brown moved, seconded by Mr. Ross to approve the items A, C, and D of the Consent Agenda. YEA: Kelley, Moberly, Brown, Ross, Bonebrake NAY: None Motion carried: 5-0 Owasso City Council November 19, 2013 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve item B with claims totaling $175,074.81. Also, included for review were the self-insurance claims report and the payroll report for 11 /02/13. YEA: Moberly, Brown, Kelley, Ross, Bonebrake NAY: None Motion carried: 5-0 5. Consideration and appropriate action relating to a Vision 2025 Capital Improvement Agreement with the Board of Commissioners of Tulsa County pertaining to the Owasso Water System Improvement - Medical Complex Project Sherry Bishop presented the item recommending Council approval of the Capital Improvements Agreement and authorization for the Mayor to execute such agreement. After discussion, Mr. Brown moved, seconded by Ms. Moberly to approve the Vision 2025 Capital Improvement Agreement, as recommended. YEA: Brown, Ross, Moberly, Kelley, Bonebroke NAY: None Motion carried: 5-0 6. Consideration and appropriate action relating to the adoption of Resolution No. 2013-21, of the City of Owasso, Oklahoma (the "City") approving the incurrence of indebtedness by the Owasso Public Works Authority (the "Authority") issuing its utility system and sales tax revenue note, series 2013 (the "Note"); providing that the organizational document creating the Authority is subject to the provisions of the indenture, authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining to the sale of said Note; ratifying and confirming a security agreement by and between the City and the Authority pertaining to the year-to-year pledge of certain sales tax revenues; ratifying and confirming a lease agreement; establishing the City's reasonable expectation with respect to the issuance of tax-exempt obligations by or on behalf of said City in calendar year 2013, and designating the Note as a qualified tax-exempt obligation; and containing other provisions relating thereto Sherry Bishop presented the item recommending adoption of Resolution No. 2013-21. After discussion, Mr. Ross moved, seconded by Mr. Brown to adopt Resolution No. 2013- 21, as recommended. YEA: Moberly, Brown, Ross, Kelley, Bonebrake NAY: None Motion carried: 5-0 Owasso City Council November 19, 2013 Page 3 7. Consideration and appropriate action relating to the adoption of Resolution No. 2013-20, endorsing the 2014 Tulsa Regional Chamber OneVoice Legislative Agenda John Feary presented the item recommending adoption of Resolution No. 2013-20. Ten people addressed the Council. After discussion, Mr. Brown moved, seconded by Mr. Ross to endorse the Resolution but strike "and commits to working for the Tulsa Region's effort to accomplish the goals set forth in the 2014 One Voice Legislative Agenda"; and add language that we support and endorse the Tulsa Regional Chamber One Voice Legislative Agenda with the following exception, in the Preserve and Increase Education Funding, under the first bullet item that says "address increased enrollment and fully implement critical K-12 reforms", everything in parenthesis is deleted, except for competitive teacher salaries. YEA: Brown, Ross NAY: Kelley, Moberly, Bonebrake Motion failed: 2-3 After additional discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the Resolution but strike "and commits to working for the Tulsa Region's effort to accomplish the goals set forth in the 2014 One Voice Legislative Agenda". YEA: Kelley, Moberly, Bonebrake NAY: Brown, Ross Motion carried: 3-2 8. Consideration and appropriate action relating to the purchase of crack sealing services utilizing the Oklahoma State Bid for the PY 2013-2014 Street Rehabilitation program Earl Farris presented the item recommending approval to purchase crack sealing services from Keystone Services Incorporated utilizing the Oklahoma State Bid Contract SW816 in the amount $35,000. After discussion, Mr. Brown moved, seconded by Mr. Ross to approve the purchase, as recommended. YEA: Brown, Moberly, Kelley, Ross, Bonebrake NAY: None Motion carried: 5-0 Owasso City Council November 19, 2013 Page 4 9. Consideration and appropriate action relating to the economic development prospect "Project Socrates" authorizing the transfer of funds in the amount of $500,000 from the Hotel Tax Fund to the Oll to use as a cash incentive for "Project Socrates" contingent upon successful recruitment of this project and execution of a contract between the OEDA and the company Chelsea Levo presented the item recommending authorization to transfer funds in the amount of $500,000 to the OEDA contingent upon successful recruitment of the economic development prospect and execution of a contract. After discussion, Dr. Kelley moved, seconded by Mr. Brown to authorize the transfer of funds, as recommended. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to the adoption of Ordinance No. 1027, amending Part 2, Administration & Government, Chapter 4, Rules of Procedure for the City Council, by amending section 2.412, Addressing the Council, of the Code of Ordinances Julie Lombardi presented the item recommending adoption of Ordinance No. 1027. After discussion, Mr. Ross moved, seconded by Mr. Brown to adopt Ordinance No. 1027, as recommended. YEA: Kelley, Ross, Brown, Moberly, Bonebrake NAY: None Motion carried: 5-0 11. Consideration and appropriate action relating to the proposed settlement in First Presbyterian Church v. City of Owasso, CJ-13-3796 Julie Lombardi presented the item recommending settlement authorization and payment of the Commissioners' Award in the amount of $46,062, Commissioners' Fees in the amount of $2,625, attorney fees of $15,200.46, and court costs of $400.70 for a total settlement of $64,288.16. After discussion, Mr. Brown moved, seconded by Dr. Kelley to authorize settlement of CJ- 13-3796, as recommended. YEA: Brown, Kelley, Moberly, Ross, Bonebrake NAY: None Motion carried: 5-0 Owasso City Council November 19, 2013 Page 5 12. Report from City Manager Warren Lehr announced the Strong Neighborhood Initiative received a significant award at the 2013 Keep Oklahoma Beautiful Environment Excellence. Jerry Fowler and the Owasso CARES volunteers were awarded the Great American Cleanup Innovation Award from OG&E. 13. Report from City Attorney No report 14. Report from City Councilors Mayor Bonebrake recognized participation in the Veteran's Parade and discussed the upcoming holiday shopping season events, such as Holly Trolley and increased Police presence in the retail areas. Dr. Kelley offered appreciation for the annual Veterans Appreciation Ceremony. Mr. Brown offered his appreciation towards the Fire Department for their assistance. is, New Business None 16. Adjournment Mr. Ross moved, seconded by Mr. Brown to adjourn the meeting. YEA: Ross, Brown, Moberly, Kelley, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 9:02 pm. Doug Bonebrake, Mayor Lisa Wilson, Minute Clerk Claims List 1 2/3120 1 3 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND/PUGH 50.00 TREASURER PETTY CASH CC REFUNDNENTERS 50.00 TREASURER PETTY CASH CC REFUND/BASS 50.00 TREASURER PETTY CASH CC REFUND/ROWEN 50.00 TREASURER PETTY CASH CC REFUND/ESHELMAN 50.00 TREASURER PETTY CASH CC REFUNDIBOWMAN 50.00 TREASURER PETTY CASH CC REFUNDIGUTHERY 50.00 TREASURER PETTY CASH CC REFUND/LUELF 50.00 TOTAL GENERAL 400.00 MANAGERIAL TREASURER PETTY CASH MILEAGE REIMSISTEVENS 47.46 TREASURER PETTY CASH MILEAGE REIMS/FEARY 162.20 JPMORGAN CHASE BANK WORKSESSION MEETING EXP 109.76 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 59.04 JPMORGAN CHASE BANK COUNCIL RELATIONS 48.42 TREASURER PETTY CASH PARKING REIMS 3.00 TREASURER PETTY CASH PARKING REIMB 2000 . TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 TOTAL MANAGERIAL 461.08 FINANCE TREASURER PETTY CASH TRAVEL EXPENSE REIMB/DONE 123.18 COLE & REED, P.C. 1 PROFESSIONAL FEES -AUDIT 32,900.00 JRW INC DBA/FINANCIAL EQUIPMENT CO. HEDMAN CHECK SIGNER 478.00 TOTAL FINANCE 33,501.18 HUMAN RESOURCES JPMORGAN CHASE BANK NEIGHBOR NEWS-ADVERTISING 145.65 TOTAL HUMAN RESOURCES 145.65 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK ADMIRAL EXPRESS-PAPER 192.30 TOTAL HR- CHARACTER INITIATIVE 192.30 GENERAL GOVERNMENT CINTAS CORPORATION CARPET/MAT CLEANING 51.70 CINTAS CORPORATION CARPET/MAT CLEANING 52.52 CINTAS CORPORATION CARPET/MAT CLEANING 51.70 RICOH USA, INC. COPIER SERVICE & SUPPLIES 86.20 GRAND GATEWAY ECO. DEV ASSC. PELIVAN TRANSIT SERVICES 160.70 DRAKE SYSTEMS INC COPIER USAGE/SUPPLIES 393.60 TOTAL GENERAL GOVERNMENT 796.42 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK AMAZON-LEADERSHIP BOOKS 85.65 JPMORGAN CHASE BANK LORMAN EDU-PLAT LAW BOOK 413.23 JPMORGAN CHASE BANK AMAZON-LEADERSHIP BOOKS 60.97 Page 1 Claims List 12/3/2013 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY DEVELOPMENT. JPMORGAN CHASE BANK MTM RECOGNITION-BADGE 91.90 TOTAL COMMUNITY DEVELOPMENT 651.75 ENGINEERING UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.56 UNIFIRST HOLDINGS LP UNIFORM RENTAL 20.56 JPMORGAN CHASE BANK FLEET-SAFETY COATS 138.17 TOTAL ENGINEERING 179.29 INFORMATION TECHNOLOG JPMORGAN CHASE BANK HOSTICA.COM-HOSTING FEES 211.32 7 BILITY WIRELESS. INC PAGER USE 8.86 AN CHASE BANK COX-CITY INTERNET 1,550.00 TOTAL INFORMATION TECHNOLOGY 1,770,18 SUPPORT SERVICES JPMORGAN CHASE BANK LOWES-EMERGENCY LIGHT 47.46 JPMORGAN CHASE BANK INCOG PARKING FEE 5.00 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 82.40 JPMORGAN CHASE BANK SEAL-FAUCET REPAIR 5.00 JPMORGAN CHASE BANK LOWES-HOSE 7.98 JPMORGAN CHASE BANK CARRIER-HVAC REPAIR 462.50 JPMORGAN CHASE BANK FEDEX-SHIPPING 33.73 JPMORGAN CHASE BANK HEATWAVE SPLY-VALVE STEMS 159.36 JPMORGAN CHASE BANK COX-INTERNET 69.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 26.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 21.31 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 JPMORGAN CHASE BANK LOWES-SANITARY GLOVES 9.98 JPMORGAN CHASE BANK HAMBRICK-BOILER REPAIR 287.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 23.99 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 16.81 TOTAL SUPPORTSERVICES 1,338.81 POLICE SERVICES JPMORGAN CHASE BANK SPECIAL OPS-UNIFORM ITEM 31.99 JPMORGAN CHASE BANK HILLS PET-SUPPLIES 79.64 JPMORGAN CHASE BANK TRAINING EXPENSE 400.00 JPMORGAN CHASE BANK SEW IT UP-TAILORING 68.00 JPMORGAN CHASE BANK OACP-MEMBERSHIP FEE 75.00 JPMORGAN CHASE BANK EMBLEM AUTHORITY-PATCHES 235.56 JPMORGAN CHASE BANK AT YOUR SVC-RESTRM RENTAL 80.32 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 8.79 USA MOBILITY WIRELESS, INC PAGER USE 35.44 JPMORGAN CHASE BANK WALMART-CARDS 3.97 JPMORGAN CHASE BANK SAMS CLUB-SUPPLIES 21.46 JPMORGAN CHASE BANK BROWNELLS-FIREARM SUPPLIE 327.67 Page 2 Claims List 12/3/2013 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... TREASURER PETTY CASH BAILOUT BAG 22.96 JPMORGAN CHASE BANK AMAZON-STRENGTHFINDERS 27.54 JPMORGAN CHASE BANK FLEET-SUPPLIES 27.63 JPMORGAN CHASE BANK AMAZON-BATTERIES 44.99 JPMORGAN CHASE BANK SAFARILAND-DRUG TEST KITS 216.49 JPMORGAN CHASE BANK ULINE-LAB SUPPLIES 322.29 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY14 157,50 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY14 157.50 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY14 157.50 JPMORGAN CHASE BANK MOTOROLA-RADIO BOARDS 3,890.88 JPMORGAN CHASE BANK MELODY'S TAILOR-TAILORING 15.00 TOTAL POLICE SERVICES 6,408.12 POLICE COMMUNICATIONS DEPARTMENT OF PUBLIC SAFETY NOV OLETS FEE 450.00 LANGUAGE LINE SERVICES OCT LANGUAGE LINE 30.86 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 165.22 TOTAL POLICE COMMUNICATIONS 646.08 ANIMAL CONTROL JPMORGAN CHASE BANK HILLS PET-SUPPLIES 90.27 JPMORGAN CHASE BANK OPTICS PLANET-SUPPLIES 41.78 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 10.58 JPMORGAN CHASE BANK LOWES-SUPPLIES 175.71 TOTAL ANIMAL CONTROL 318.34 FIRE SERVICES JPMORGAN CHASE BANK LODGING EXPENSE 188.46 JPMORGAN CHASE BANK LODGING EXPENSE 188.46 JPMORGAN CHASE BANK LODGING EXPENSE 94.23 JPMORGAN CHASE BANK LOWES-SUPPLIES 29.98 JPMORGAN CHASE BANK TRAINING EXPENSE 99.81 JPMORGAN CHASE BANK PENWELL-LEADERSHIP BOOKS 149.60 AT&T MOBILITY WIRELESS SERVICE 47.84 JPMORGAN CHASE BANK RDJ SPECIALTIES-SUPPLIES 226.43 JPMORGAN CHASE BANK IMAGENET-COPIER LEASE 360.72 JPMORGAN CHASE BANK BEST BUY-SUPPLIES 582.94 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 13.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 8.00 JPMORGAN CHASE BANK NFPA-MEMBERSHIP RENEWAL 165.00 JPMORGAN CHASE BANK WALMART-OFFICE SUPPLIES 22.76 WRYEST SAFETY INC SCBA MASK FIT TESTING 160.00 WAYEST SAFETY INC SCBA MASK FIT TESTING 40.00 WAYEST SAFETY INC SCBA MASK FIT TESTING 1,508.40 JPMORGAN CHASE BANK LOWES-SUPPLIES 84.00 CITY OF SPRINGDALE REIMBURSEMENT FOR TRAVEL 56.12 Page 3 Claims List 12/3/2013 Budget Unit Title Vendor Name Payable Description PaymentAmount FIRE SERVICES... JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 35.34 JPMORGAN CHASE BANK PROMOTION TESTING EXPENSE 88A5 JPMORGAN CHASE BANK LODGING EXPENSE 500.50 JPMORGAN CHASE BANK LOWES-BATTERIES 145.20 JPMORGAN CHASE BANK CONRAD-TANK CAP 19.58 JPMORGAN CHASE BANK LODGING EXPENSE 94.22 JPMORGAN CHASE BANK LODGING EXPENSE 94.22 JPMORGAN CHASE BANK LODGING EXPENSE 94.22 JPMORGAN CHASE BANK PROMOTIONAL TESTING 84.54 JPMORGAN CHASE BANK MSA-SOLARIS REPAIRS 350.00 JPMORGAN CHASE BANK PROMOTIONAL TESTING 60.15 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 849.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 690.00 WAYEST SAFETY INC REPAIR AND MAINT SERVICES 120.40 JPMORGAN CHASE BANK WALMART-SUPPLIES 44.68 JPMORGAN CHASE BANK WALMART-SUPPLIES 17.46 JPMORGAN CHASE BANK OREILLYS-SPARK PLUG 1.99 JPMORGAN CHASE BANK P & K EQUIPMENT-SUPPLIES 23.99 TOTAL FIRE SERVICES 7,340.67 FIREFIGHTERS TRNG GRANT JPMORGAN CHASE BANK TRAVEL EXPENSE 24.48 JPMORGAN CHASE BANK TRAVELEXPENSE 6.29 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.57 JPMORGAN CHASE BANK TRAVELEXPENSE 6.29 JPMORGAN CHASE BANK TRAVEL EXPENSE 18.66 JPMORGAN CHASE BANK TRAVEL EXPENSE 3937 JPMORGAN CHASE BANK LODGING EXPENSE 500.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.52 JPMORGAN CHASE BANK TRAVELEXPENSE 1911 JPMORGAN CHASE BANK TRAVEL EXPENSE 28.17 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.98 JPMORGAN CHASE BANK LODGING EXPENSE 69.00 JPMORGAN CHASE BANK LODGING EXPENSE 69.00 JPMORGAN CHASE BANK TRAVELEXPENSE 22.75 JPMORGAN CHASE BANK TRAVELEXPENSE 23.85 JPMORGAN CHASE BANK TRAVEL EXPENSE 18.11 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.88 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.78 TOTAL FIREFIGHTERS TRNG GRANT 917.41 STREETS JPMORGAN CHASE BANK TRANSCO SUPPLY-PPE 59.72 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.98 TWIN CITIES READY MIX, INC SIDEWALK REPLACEMENT 380.00 TULSA COUNTY BOCC MISC SIGNS 55.20 Page 4 Claims List 12/3/2013 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS... USA MOBILITY WIRELESS, INC PAGER USE 65.26 JPMORGAN CHASE BANK OREILLYS-JUMPER CABLES 48.99 JPMORGAN CHASE BANK OREILLYS-PARTS 21.51 JPMORGAN CHASE BANK OREILLYS-CHAIN 54.33 JPMORGAN CHASE BANK OREILLYS-SUPPLIES 20.48 JPMORGAN CHASE BANK VANCE BROS-TACK OIL 53.55 JPMORGAN CHASE BANK EQUIPMENT ONE-PROPANE 126.44 JPMORGAN CHASE BANK TRANSCO SUPPLY-PPE 10.70 JPMORGAN CHASE BANK LOWES-PIPE WRENCHES 36.65 JPMORGAN CHASE BANK GRAINGER-FUEL CANS 264.88 JPMORGAN CHASE BANK STD SUPPLY-STARTER 74.95 JPMORGAN CHASE BANK HOME DEPOT-TOOLS 20.44 JPMORGAN CHASE BANK MILL CREEK-KEYS 7.92 JPMORGAN CHASE BANK MILL CREEK-TAPE 9.90 JPMORGAN CHASE BANK INTERSTATE-POWER PACK 199.99 JPMORGAN CHASE BANK ATWOODS-WINTER APPAREL 69.99 JPMORGAN CHASE BANK ATWOODS-WINTER APPAREL 54.99 JPMORGAN CHASE BANK ATWOODS-WINTER APPAREL 99.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.03 TOTAL STREETS 1,809.90 STORMWATER JPMORGAN CHASE BANK OREILLYS-RETURN -4.32 JPMORGAN CHASE BANK HOME DEPOT-KEYSIPAD LOCK 17.70 JPMORGAN CHASE BANK TRANSCO SUPPLY-PPE 10.70 JPMORGAN CHASE BANK EQUIPMENT ONE-RENTAL 31.00 JPMORGAN CHASE BANK LOWES-RAKES 39.96 JPMORGAN CHASE BANK OREILLYS-OIL 3.99 USA MOBILITY WIRELESS, INC PAGER USE 44.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.93 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.93 TWIN CITIES READY MIX. INC STORM BOX REPAIR 100.00 JPMORGAN CHASE BANK TRANSCO SUPPLY-PPE 59.72 SPRINT SOLUTIONS, INC. SPRINT CARDS 39.99 TOTAL STORMWATER 398.90 PARKS JPMORGAN CHASE BANK ATWOODS-ANTI FREEZE 80.73 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 12.04 JPMORGAN CHASE BANK GREETING-VETERAN PROGRAMS 145.50 JPMORGAN CHASE BANK DOLLAR GENERAL-SUPPLIES 3.00 TREASURER PETTY CASH MILEAGE REIMB/LANGFORD 157.64 TREASURER PETTY CASH MILEAGE REIMBILANGFORD 128.82 JPMORGAN CHASE BANK WHISTLER SIGN-ADVERTISING 1,000.00 JPMORGAN CHASE BANK ART IN BLOOM-WREATH 100.00 WASHINGTON CO RURAL WATER DISTRICT WATER FOR MCCARTY PARK 192.80 Page 5 Claims List 1213/2013 Budget Unit Title Vendor Name Payable Description PaymentAmount PARKS... UNIFIRST HOLDINGS LP UNIFORMS 8.95 1 JPMORGAN CHASE BANK NEIGHBOR NEWS-FESTIVAL AD 179.20 TOTAL PARKS 2,008.68 COMMUNITY CENTER PMORGAN CHASE BANK OFFICE EVERYTHING-SUPPLIE 13.04 AN CHASE BANK OFFICE DEPOT-SUPPLIES 156.61 E AN CHASE BANK TUCKER-TRASH BAGS 45.65 AN CHASE BANK OFFICE DEPOT-SUPPLIES 11.98 TOTAL COMMUNITY CENTER 227,28 HISTORICAL MUSEUM JPMORGAN CHASE BANK FIX OUTLET-TROPHY CASES 4,783.39 TOTAL HISTORICAL MUSEUM 4,783.39 ECONOMIC DEV JPMORGAN CHASE BANK TULSA WORLD-SUBSCRIPTION 252.00 I JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING 19.99 TOTAL ECONOMIC DEV 271,99 64,567.4 FUND GRAND TOTAL AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 77.00 TOTAL AMBULANCE SERVICE 77.00 AMBULANCE JPMORGAN CHASE BANK TRAVEL EXPENSE 26.67 JPMORGAN CHASE BANK TRAVEL EXPENSE 25.78 JPMORGAN CHASE BANK LODGING EXPENSE 97.32 JPMORGAN CHASE BANK LODGING EXPENSE 97.32 JPMORGAN CHASE BANK UNITED-BAGGAGE FEE 25.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 70.80 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 89.90 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 179.80 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 251.72 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 260.66 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 876.44 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,249.96 JPMORGAN CHASE BANK FIRE SERV-OKLA CONFERENCE 75.00 JPMORGAN CHASE BANK QUADMED-RETURN -119.01 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 221.31 JPMORGAN CHASE BANK QUADMED-SUPPLIES 114.55 JPMORGAN CHASE BANK QUADMED-SUPPLIES 119.00 JPMORGAN CHASE BANK FULLERTON-SUPPLIES 25.50 JPMORGAN CHASE BANK PHYSIO-SUPPLIES 1,032.52 JPMORGAN CHASE BANK FSIO TRAVEL EXPENSE 13.36 Page 6 Claims List 1213!2013 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE... JPMORGAN CHASE BANK FSIO TRAVEL EXPENSE 8.77 JPMORGAN CHASE BANK VIDACARE CORP-SUPPLIES 128.25 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 168.60 JPMORGAN CHASE BANK PHARM SYSTEMS-SUPPLIES 20.10 JPMORGAN CHASE BANK QUADMED-SUPPLIES 88.95 AMBULANCE 5 FUND GRAND TOTAL "'"J'"' FUND GRAND TOTAL PUBLIC SAFETY - POLICE JPMORGAN CHASE BANK FLEET-EMERGENCY EQUIP 571.30 TOTAL PUBLIC SAFETY -POLICE F74 -in FUND GRAND TOTAL 571.3 CITY GARAGE UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 3111 AT&T MOBILITY WIRELESS SERVICE 55.72 JPMORGAN CHASE BANK B & M OIL-PARTS RESALE 1,570.79 JPMORGAN CHASE BANK OREILLYS-SUPPLIES 23.98 JPMORGAN CHASE BANK OREILLYS-PARTS RESALE 1,695.97 TOTAL CITY GARAGE 3.409.6$ FUND GRAND TOTAL WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 32100 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 Page 7 Claims List 12(312013 Budget Unit Title Vendor Name Payable Description Payment Amount WORKERS' COMP SELF-INS.. CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 323.00 TOTAL WORKERS' COMP SELF-INS 1,870.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT ( ( CITY OF OWASSO IMPREST ACCOUNT I WORKERS COMP CLAIMS RAYME I 3r. CITY OF OWASSO IMPREST ACCOUNT WORKERS ITY OF OWASSO IMPREST ACCOUNT C COMP CLAIMS PAYME WORKERS 366. TOTAL WORKERS' COMP SELF-INS 1,886.16 ND GRAND TOTAL GRAND TOTAL 3,756. $89,242. Page 8 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 12/3/13 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 52,141.23 HEALTHCARE MEDICAL SERVICE 39,393.85 ADMIN FEES 17,266.60 STOP LOSS FEES 25,758.66 HEALTHCARE DEPT TOTAL 134,560.34 DELTA DENTAL DENTAL MEDICAL SERVICE 2,998.99 DENTAL MEDICAL SERVICE 5,634.20 DENTAL DEPT TOTAL 8,633.19 VSP ADMIN FEES 963.30 VISION DEPT TOTAL 96130 HEALTHCARE SELF INSURANCE FUND TOTAL 144,156.83 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/16113 Department Payroll Expenses Total Expenses Municipal Court 4,648.80 6,649.32 Managerial 16,834.86 23,359.24 Finance 11,208.11 17,673.51 Human Resources 7,138.83 11,727.03 Community Development 12,066.78 18,259.63 Engineering 16,82838 24,567.04 Information Systems 12,389.35 18,888.13 Support Services 7,453.50 11,118.28 Police 102,583.44 160,687.96 Central Dispatch 10,698.41 18,273.52 Animal Control 2,455.65 3,901.55 Fire 106,338.63 160,214.59 Emergency Preparedness 1,487.23 2,119.49 Streets 6,284.56 10,422.58 Stormwater/ROW Maint. 5,525.17 9,243.06 Park Maintenance 10,89424 16,023.39 Community-Senior Center 2,525.50 4,073.44 Historical Museum 616.00 691.64 Economic Development 3,126.92 4,076.66 General Fund Total 341,104.76 521,970.06 Garage Fund Total 4,223.60 7,186.36 Ambulance Fund Total 28,999.82 43,926.23 Emergency 911 Fund Total 5,695.44 Stormwater Fund 27 Total Worker's Compensation Total Strong Neighborhoods 2,765.31 4,175.21 n--Th. 0,txW-t,,- TO: The Honorable Mayor and City Council City of Owasso FROM: Cliff Motto Emergency Management Director SUBJECT: Public Hearing; Multi-Hazard Mitigation Plan DATE: November 27, 2013 BACKGROUND: The City of Owasso has had a Multi-Hazard Mitigation Plan in effect since 2007. The plan must be reviewed annually and updated every five years in order for the City to maintain its eligibility for Federal Hazard Mitigation Grants. This plan must be updated in 2013. In January, 2013, the City filed for a grant from FEMA for funding for the update of this plan. Staff was notified on July 11, 2013, that the City's grant request to FEMA had been approved in the amount of $58,457, which will cover approximately 75% of the total cost of the plan revision. The City has contracted with INCOG to prepare this plan update and will be able to use our annual INCOG dues to cover the 25% match requirement for the grant. PLAN UPDATE COMMITTEE: FEMA directed that the Owasso Public School System must be included as part of the City's plan. A committee was formed to provide input in the planning process of the plan update. The committee members are as follows: John McElhenney INCOG Warren Lehr Owasso Interim City Manager Cliff Motto Owasso Emergency Management Larry White Owasso Support Services Department Roger Stevens Owasso Public Works Department Dwayne Henderson Owasso Public Works Department Chris Garrett Owasso Fire Department David Hurst Owasso Fire Department Tracy Townsend Owasso Police Department Nick Boatman Owasso Police Department Karl Fritschen Owasso Community Development Department Jerry Fowler Owasso Strong Neighborhoods Initiative Kathy Curtis Owasso Public Schools Danny Henrie Owasso Public Schools Roger Joliff Tulsa Emergency Management Heather Morgan Tulsa Emergency Management Jamie Ott Tulsa Emergency Management Chad Balthrop First Baptist Church of Owasso Samantha Henry American Red Cross PURPOSE OF THE PLAN: The purpose of the plan is to identify and assess the hazards that may pose a significant threat to the citizens of Owasso. This process must identify and mitigate hazards through specific projects that will lessen the effects on our city and evaluate the mitigation measures that should be undertaken in order to protect citizens and property in the City. This process must also outline a strategy for plan adoption, implementation, and maintenance. EXAMPLES OF HAZARDS AND MITIGATION ACTIVITES: Hazards, as they are discussed in the plan document, consist of natural hazards deemed to be a threat to the community of Owasso as well as hazardous material events. Mitigation involves developing a plan to address those hazards and lessening the effects of these events. Both short and long term mitigation activities are discussed in the plan. For example, an identified hazard such as a tornado can be mitigated by upgrading the City's warning siren system to give warning of the approaching storm to our citizens, building safe rooms in our schools to give shelter to the students during tornado events, and supplying NOAA weather radios to identified critical facilities to give advanced weather warnings. This plan will also include the development of contingency plans for responding to major power outages during winter snow storms. The plan will identify the City departments involved, the time frame expected, and the funding needed to address those needs. Funding will provide backup power generators for major city departments who must provide public services during a storm and for the Owasso Community Center so it can be used as a shelter for the citizens who may need it. DEVELOPMENT OF THE PLAN: The committee sent out surveys to Owasso citizens to obtain their input regarding potential hazards. The surveys were available at Owasso City Hall and were handed out to Owasso's neighborhood block captains and Owasso Public schools. The citizens identified their level of concern for each hazard, and the committee used the survey results as consideration in their selection of mitigation projects. The mitigation projects are included in Chapter 5 of the plan and will be utilized for budgetary and planning purposes. PUBLIC HEARING: The FEMA grant requires that a public hearing be held to gather citizen input. To meet this requirement, a public hearing will be held during the December 3, 2013 City Council meeting. The committee will meet on December 9, 2013, to review the citizens' comments provided at this public hearing and to finalize the plan. Once finalized, the plan will be submitted to Oklahoma's Emergency Management Agency and to FEMA for review. After approval is received from both agencies, the plan will be brought to the City Council for acceptance. OT City Wit out limits. TO: The Honorable Mayor and City Council FROM: Linda Jones Finance Director SUBJECT: Ranch Creek Sanitary Sewer Interceptor Improvements Construction Contract - OWRB Loan, Resolution No. 2013-22 DATE: November 27, 2013 BACKGROUND: The OPWA Trustees approved the Ranch Creek Sewer Interceptor Improvement project agreement for engineering services on May 15, 2012. On April 16, 2013, the Trustees authorized a loan application with the Oklahoma Water Resources Board (OWRB) for financing the project. The OWRB operates the State Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). These programs provide low interest financing for eligible water, wastewater and stormwater projects. The OPWA application has been approved by the OWRB for financing of this project. The OWRB staff has completed the final review of project bids and other documentation. A final budget amount of $3,425,000 and an interest rate of 2.28% for the 12-year loan have been approved by the OWRB. All documents relating to this financing have been prepared by Allan Brooks who serves as bond counsel for the City and the OPWA, and those documents have been reviewed by City Attorney, Julie Lombardi. Financing for this project requires action by both the City Council and the OPWA Trustees. The loan must be approved by the OPWA Trustees and any indebtedness incurred by the OPWA requires City Council approval. PROPOSED ACTION: City Resolution No. 2013-22 approves action taken by the OPWA authorizing issuance of the Series 20138 note in the amount of $3,425,000 to the OWRB for purposes of the Ranch Creek Sewer Interceptor Improvement project. The resolution also ratifies and confirms existing agreements between the City and the OPWA and authorizes execution of documents. RECOMMENDATION: Staff recommends Council approval of Resolution No. 2013-22 approving action taken by the Owasso Public Works Authority authorizing issuance, sale and delivery of its Series 2013 Clean Water SRF Promissory Note to Oklahoma Water Resources Board not to exceed $3,425,000; ratifying and confirming a lease whereby the City leased to the Authority its water, sanitary sewer, and garbage and trash collection systems and The Bailey Ranch Golf Club; ratifying and confirming a subordinate lien sales tax agreement; and containing other provisions related thereto. ATTACHMENT: Resolution No. 2013-22 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2013-22 A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA (THE "CITY") APPROVING ACTION TAKEN BY THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY") AUTHORIZING ISSUANCE, SALE AND DELIVERY OF ITS SERIES 2013 CLEAN WATER SRF PROMISSORY NOTE TO OKLAHOMA WATER RESOURCES BOARD; RATIFYING AND CONFIRMING A LEASE WHEREBY THE CITY LEASED TO THE AUTHORITY ITS WATER, SANITARY SEWER, AND GARBAGE AND TRASH COLLECTION SYSTEMS AND THE BAILEY RANCH GOLF CLUB; RATIFYING AND CONFIRMING A SUBORDINATE LIEN SALES TAX AGREEMENT, AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Owasso Public Works Authority (the "Authority") did, by its Resolution adopted December 3, 2013, authorize the issuance, sale and delivery of its Series 2013 Clean Water SRF Promissory Note to Oklahoma Water Resources Board; and WHEREAS, the City Council hereby determines that the actions taken by the Authority should be authorized and approved; and WHEREAS, the City hereby determines that such other action necessary or attendant to accomplishment of the referenced financing should be considered by the City Council of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: Section 1. Issuance of Note. That the issuance, sale and delivery of The Owasso Public Works Authority, Tulsa County, Oklahoma, Series 2013 Clean Water SRF Promissory Note to Oklahoma Water Resources Board in a principal amount of $3,425,000.00 (the "2013 Note"), all as approved by said Authority on December 3, 2013, be and hereby is authorized, approved and ratified. Section 2. Approval. That all actions heretofore taken by the Authority in connection with the issuance, sale and delivery of the 2013 Note and all other aspects of the transaction be and are hereby authorized, approved and ratified. Section 3. Lease. The Lease dated July 31, 1973, as amended by the Amendment to Lease dated as of July 1, 1996, both by and between the City and the Authority (the "Lease"), whereby the City leased to the Borrower its water, sanitary sewer, and garbage and trash collection systems and the Bailey Ranch Golf Club is hereby ratified and confirmed and the term of said Lease shall extend until the 2013 Note is paid. Section 4. Subordinate Lien Sales Tax Agreement. The Subordinate Lien Sales Tax Agreement, dated September 1, 2007, by and between the Authority and the City and pertaining to the year-to-year pledge of the certain sales tax revenue derived from the levy of a two percent (2%) sales tax is hereby ratified and confirmed. Section 5. Necessary Action. That the Mayor or Vice Mayor and City Clerk or Deputy City Clerk be and hereby are authorized and empowered to execute and deliver for and on behalf of the City any and all other documents or instruments reasonably necessary to accomplish the issuance, sale and delivery of the 2013 Note and all other aspects of the transaction. [Remainder of Page Left Blank Intentionally] 2 PASSED AND APPROVED THIS 3RD DAY OF DECEMBER, 2013. CITY OF OWASSO, OKLAHOMA By ATTEST: By Sherry Bishop, City Clerk Doug Bonebroke, Mayor (SEAL)